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Document Sample
New Hire Orientation
Overview
This presentation will cover:
• Payroll Information
• Leave Policies
• Employee Benefits
• Employee Development Programs
• And Much More!
2
Forms Overview
3
Paydays
•Pay days fall on the 15th and the last day of the month
•If pay day falls on a weekend or holiday, checks are
issued on the preceding business day
• First paycheck mailed to your home address
ePay
A convenient, secure on-line, self-service paycheck information tool
• View real time paycheck information, as early as the day before payday
• Print current and historical paycheck information
• Review W-4 elections and direct deposit elections
• View home address and marital status – if incorrect, contact your HR
Representative
• View and update personal email address, emergency contacts and home/office
phone numbers
• To access ePay go to http://epay.interpublic.com
4
Time Off
&
Leave Policies
5
Paid Time Off
• PTO days are used for
up to 18
vacation, sick or other 1st -2nd
PTO days
personal appointments calendar year maximum
• Accrue 1.8 days each full
up to 23
worked month between 3rd-9th
PTO days
January and October calendar year maximum
• NO rollover of PTO days up to 28
10th-24th
PTO days
calendar year
maximum
6
Holidays
Momentum Observes the following 10 Holidays:
• New Year‘s Day
• Martin Luther King Day
• President‘s Day
• Memorial Day
• Independence Day
• Labor Day
• Thanksgiving Day
• Friday following Thanksgiving Day
• Christmas Eve
• Christmas Day
• In addition, employees (1) may take one floating holiday which they can
take on any business day during the year.
7
Leave Policies
Parental Leave
• Eligibility – New moms & dads who have been employed for
12 months
• Provides 2 weeks (10 days) paid leave immediately
following the birth or adoption of a child
• Applies toward Family Medical Leave
Bereavement Leave
• 5 days of Bereavement Leave for death of immediate
family member*
• Not deducted from PTO days
*grandparent, parent, sibling, spouse, domestic partner or child
8
AdClock
• Adclock is our electronic •Adclock Time Submission
timekeeping system Reminder System:
maintained by Accounting
-One day or more behind –
Reminder sent daily
-One week behind - Reminder
• You should receive an email sent every 1/2 hour
containing your Adclock
login info within a week from
your start date
• Everyday we generate
nearly $250,000 in billable
time! Accurate and timely
reporting of billable hours is
required for billing jobs and
revising estimates
9
Your 2008 Benefits Program:
An Overview
Medical & Group Legal Long Term Care
Prescription Drug
Dental Adoption Assistance Flexible Spending
Account
Vision Life Insurance Transportation
Management Program
Employee Accidental Death & Savings Plan (401k)
Assistance Dismemberment
ID Theft Assist Long Term Disability Tuition Assistance
10
Pre-Tax and After-Tax Benefits
• Pre-Tax - Premiums/contributions are not subject to tax:
– Medical*
– Dental*
– Vision*
– Flexible Spending Accounts * Domestic Partner coverage:
- Paid after tax
– Transportation Management Accounts - Imputed income
• Post-Tax – Premiums/contributions are subject to tax:
– Group Legal
– Employee Optional Life Insurance
– Spouse and Child Life Insurance
– Optional Accidental Death and Dismemberment
Insurance
– Employee Optional Long-Term Disability
– Long-Term Care Insurance
11
Eligibility and Coverage Levels
• Eligibility - one month from date of hire
• Associates
- Regularly scheduled 20+ hours/week
- Excludes interns and certain part-time scenarios
• Dependents
- Spouse or domestic partner
- Children/stepchildren, if fully maintained by you
• Up to age 19, or to age 26, if a full time student
• Any age if mentally or physically disabled and unable to self-support
• Coverage levels:
- Employee Only, Employee + 1 Dependent and Family
- You can choose different coverage categories for different plans
12
Changing Coverage Mid- Year
• Benefit elections remain the same throughout the plan year
• Changes may be made during open enrollment or if there is a
major life change
– ie. Marriage, divorce, birth or adoption of child
– 31-day window
– Benefit changes retroactive to date of change in status
13
Your 2008 Benefit Plans
Medical
Medical Plan: An Overview
Choices of coverage:
Aetna HMO United Healthcare Oxford EPO
Choice Plus
PPO1 PPO2 OOA
Higher benefit Lower benefit If you live outside
Higher Premium Lower Premium of PPO Network
15
How PPOs Work:
•Preferred Provider Organization (PPO)
•Offers Flexibility while managing out-of-pocket costs
•No Primary care physician (PCP) required
In-Network Out-of-Network
• Meet deductible before plan • Lower level of coverage
shares costs
• Coinsurance applied to full fees, up
• Coinsurance applies to to reasonable and customary (R&C)
discounted fees limits; you must pay any amount
over R&C in addition to your
• Lower out-of-pocket maximum coinsurance
• Higher out-of-pocket maximum
• Non-notification penalty
applies • Non-notification penalty applies
16
UBH: Mental Health Benefits
• Coverage for mental health and treatment associated with
substance abuse
- Stress management
- Depression
- Eating disorders
- Alcohol or drug dependency
- Anger management
- Mental disorders
• Nationwide network of more than 40,000 providers and 1,900
facilities with locations in every state
• Phone number on ID card
17
UBH: Mental Health Benefits
PPO1 PPO2
In- Out -of - In - Out- of-
Network Network Network Network
Inpatient 90% after 70% after 80% after 60% after
Care $300 co-pay deductible $250 co-pay deductible
and $600 co-pay $500 co-pay
deductible 30 day limit 30-day limit
Outpatient $20 co-pay 50% after $25 co-pay 50% after
Care deductible deductible
30 visits/year 30 visits/year
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Massage Therapy
• Massage/Accupuncture therapy discounts available!
• For UHC PPO1 & PPO2 ONLY
• Over 2000 providers nationwide
• Logon to www.myuhc.com and search under physicians and facilities
Prescription Drug Plan
• Prescription benefit through UHC Choice Plus
• 3-tiers: Generic, Preferred Brand-Name, Non-Preferred Brand-Name
– Same costs under both PPO plans
• Co-pays do not apply toward deductible or out of pocket maximums
Retail Program Mail Order Program
(Copay per prescription, 30 day (Copay per prescription, 90 day
supply) supply)
PPO 1 PPO2 PPO 1 PPO 2
Generic Drugs $15 $8 $30 $16
Preferred Brand-Name $35 $40 $70 $80
Drugs
Non-Preferred Brand- $50 $55 $100 $110
Name Drugs
•Maintenance meds - Initial 30-day •Maintenance medication refills made
supply and up to 2 refills at retail easy
•Annual limit per prescription: Initial 90-
day supply and 3 refill
20
Other Services through UHC
• www.myuhc.com
• Find participating physicians and pharmacies
• Estimate health costs
• Review benefits coverage and eligibility
• View claim status
• View the Prescription Drug List
• Request ID card
• NurseLine
• Offers support for taking self-care measures, making difficult decisions
or communicating with your doctor
• 24 hours toll free at 800-846-4678
• Toll-free dedicated customer service line
• 866-679-0946
21
HMO/EPO Programs
Oxford/Aetna
• Oxford Health Plans EPO – Connecticut, New York, and New Jersey
- No referrals required!
- Aetna National EPO– all locations
- No referrals required!
• Health care services available through a network of participating providers
- Primary Care Physician (PCP) typically required
- Referrals for Specialists may be required
- Co-pays per visit
- Provide a higher level of benefits than PPO, but does not offer
Out Of Network Benefits (except in an emergency situation)
22
HMO Programs
In California
• Blue Cross California – referrals required
• Kaiser Permanente of Southern California - referrals required
• Pacificare of California - referrals required
• See HR if you are interested in learning more about an HMO in your area
Contribution Comparison for 2008
Semi-Monthly deductions
Empire Empire
Level Of UHC UHC Aetna BCBS BCBS Kaiser Oxford
Coverage PPO1 PPO2 National (CA) (GA, IL) (CA) EPO
Employee $54.00 $24.00 $40.00 $42.00 $36.50 $30.50 $41.50
Employee + 1 $118.50 $53.50 $83.00 $84.00 $73.50 $61.50 $85.00
Family $172.50 $77.50 $120.50 $126.00 $110.00 $92.00 $122.50
**If you are covering a domestic partner for the first time:
-Must satisfy the criteria specified in the ―Affidavit of Domestic Partnership‖
-Submit Affidavit and evidence of financial interdependence to HR
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Employee Assistance Program
(EAP)
• Available to you and your immediate
household, regardless of health care
plan
• Confidential counseling assistance
through Corporate Family Network
(CFN)
– CFN‘s network is comprised of
Masters Level Clinicians or higher
• Support in handling:
– personal and work related
conflicts, financial concerns, legal
situations, childcare/dependent
care decisions
www.moretolifeonline.com
Username: IPG
• Up to eight free counseling sessions Password: guest
per issue
25
Your 2008 Benefit Plans
Dental
Preferred Dental
Program (PDP®)
Similar to a PPO, PDP offers flexibility and cost-management features
• In-Network benefits • Out-of-Network benefits
– Affiliated dental providers – Any licensed dental provider
– Higher level of benefits – Lower level of benefits
– Pre-negotiated fees – No discounted fees
• No primary dentist or referral process
27
Dental Maintenance
Organization (DMO)
• Available in most locations
• Similar to a HMO in that dental care is only available through network of
participating providers
• No deductibles or maximums
• In-Network benefits only
- Select Primary Care Dentist (PCD) for yourself and each dependent
- Referrals required (except Orthodontia)
- Benefits are paid according to fee schedule
• No Out-of-Network benefits
- Except emergencies, as determined by Aetna
28
2008 Dental Plans
Semi-monthly deductions
Coverage Metlife PDP Aetna DMO
Employee $5.50 $4.50
Employee + 1 $11 $9
Family $16.50 $13
**If you elect an DMO, you will need to elect a PCD
-DMO contact list on enrollment website
-Must contact the DMO directly
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Your 2008 Benefit Plans
Vision
Vision Plan: An Overview
• In-Network and Out-of-Network benefits
– Exams
– Lenses: single vision, bifocal, trifocal and lenticular lenses
– Frames
– Contact Lenses
• VSP Providers:
– Independent vision providers
– Not retail vision chain stores
• Value-Added Benefits for In-Network services:
– 20% discount on the cost of additional pairs of glasses
– 15% off the professional services associated with prescription
contact lenses
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Vision Plan:
A Look at VSP
In-Network Out-of-Network
Exams (1 per year): Up to $50 allowance
Lenses (1 per year)*: Allowance up to:
$25 copay for exams,
$32 — Single vision
lenses and frames
$50 — Bifocals
$68 — Trifocals
($130 towards frames)
Frames (1 per 24 months): Up to $65 allowance
Contact Lenses (1 per year) *: Up to $150 allowance Up to $150 allowance
LASIK + Other Eyewear: Discounts available No discounts
*Eitherlenses or contact lenses in any year, but not both in the same year. Frames every 24 months (can‘t
get contacts that same year)
32
Vision
Semi-Monthly Premiums
Coverage Category What You Pay
Employee Only $3.72
Employee + 1 $5.00
Dependent
Family $5.11
33
Your 2008 Benefit Plans
Flexible Spending
Accounts
Health Care FSA Account
• Set aside pre-tax dollars to be used for eligible medical expenses,
– Includes expenses for qualified dependents
– Minimum $120, maximum $5,000
• Two options for payment:
– Pay provider directly and receive reimbursement from your account (claim form)
– Cost automatically deducted from your account with Healthcare card
• Elections can only be made/changed during open enrollment or after a qualified
life status change, as your plan allows
• Total annual election is available to spend from the first day of the plan
• Payment fails if there are insufficient funds in account
• Funds left in the plan after the claims run-out period, will be forfeited (―use it or
lose it‖)
• Claims may be submitted through March 31 of the following year
35
What is covered in an HC FSA?
24/7 access to:
•Our Top Twelve List: What’s covered
1. Rx (prescription) Who’s covered
2. Co-payment (medical) Employee Account
3. Office visit (medical) Ability to estimate savings
4. Dental http://www.wageworks.com/
5. Over-the-counter
(eligible)
6. Vision
7. Psych / therapy
8. Chiropractic care
9. Lab (medical)
10. Orthodontia
11. Hospital fees
12. X-ray (medical)
36
Dependent Care FSA Account
• Allows for pre-tax funds to be used to help pay for child and elder care (NOT for their medical
expenses)
• Will reimburse up to the balance in your account: Only pays out to the amount that has been
funded by payroll contributions to date
• No card and an IRS annual limit of $5000
• Use it or lose it!
- Funds remaining in account are forfeited per IRS specifications
Pay my Provider
• If there are insufficient funds in the account to pay the requested amount to the provider, then a
partial payment will be made
• The participant must pay the difference directly to the provider – no ‗make up‘ checks are sent
37
What is covered in an DC FSA?
Child Care Expenses Who’s covered?
– After school programs A qualifying child (under the age of 13)
A qualifying relative (grandchild, step child, claimable on
– Babysitting (someone else's home)
your taxes and resides with you for more than 50% of
– Babysitting (your home) the year)
– Before school programs
– Child care
– Nursery school
– Pre-school
– Sick child care
– Summer day camp
Elder Care Expenses
– Adult day care center
– Elder care (in your home)
– Elder care (outside your home)
– Senior day care
38
Convenient Payment Options
Pay by card:
• Cards issued to all HCSA participants • Cards may be used at merchants who
are Inventory Information
– Select ―Credit‖ option when using
• Approval System (IIAS) certified
• Cards can be used at
medical/dental/vision service providers – Wal-mart, Sam‘s Club
• Retain copies of all detailed receipts of
card transactions
Pay my provider:
• Available for both HCSA and DCSA participants
• Similar to online bill pay
• Checks issued 10 days after request
• $20 minimum check request
Pay me back:
• Submit claim form and appropriate documentation to Wageworks
• Daily processing and payment of claims
• Find claim forms at www.wageworks.com
39
Your 2008 Benefit Plans
Life Insurance
Life Insurance
Basic Life Insurance Optional Life Insurance
• Automatic core coverage at no cost to • Elect more life insurance than
you (1x Pay, up to $250,000) what Basic Life provides, up to 8
coverage options
• As pay increases or decreases during - 1x Pay - 8x Pay
the year, benefits are automatically
adjusted
• As pay increases or decreases
during the year, benefits are
• Imputed income: Employer paid Life automatically adjusted
Insurance over $50,000 is taxable
- Avoid imputed (taxable) -Opt for
1x Pay, up to $50,000 (you may • Premiums adjust accordingly for
not elect additional life age
insurance)
• Coverage maximum — $2 million
- Includes Basic Life Insurance
41
Optional Employee Life Insurance:
Evidence of Insurability (EOI)
• Evidence of Insurability
– What is it? ―Proof of good health‖
– Required if your election exceeds 3x Pay or $500,000
– Coverage effective when EOI approved by carrier
42
Optional Dependent Life Insurance
Spouse Life Child Life
• Spouse or Domestic Partner • Two coverage options:
– $5,000 per child
• Ten coverage options: – $10,000 per child
- From $10K up to $100K- $10K
increments
• Covers all eligible children
• Cannot exceed value of Employee‘s
coverage (Basic and Employee
Optional Life Insurance)
• Premiums based on employee’s age
vs. spouse or domestic partner
• Evidence of Insurability:
- Required for coverage over $50,000
43
Life Insurance:
About Beneficiaries
• Basic and Employee Optional Life Insurance
- Designate beneficiary
- Multiple beneficiaries ok
• Spouse/Domestic Partner and Child Life Insurance
- Employee automatic beneficiary
44
Life Insurance:
Semi-Monthly Cost
Coverage Category What You Pay
Basic Life Insurance $0
Employee Optional Life (Per
$1,000 of benefit)
<25 $0.040
25-29 $0.048
30-34 $0.064
35-39 $0.072
40-44 $0.080
45-49 $0.136
50-54 $0.224
55-59 $0.376
60-64 $0.560
65-69 $1.016
>70 $1.648
45
Optional Dependent Life:
Semi-Monthly Cost
Coverage Category What You Pay
Child:
$ 5,000 coverage $0.30
$10,000 coverage $0.60
Spouse/Domestic Partner*: Per $1000 in coverage
<25 $0.040
25-29 $0.048
30-34 $0.064
35-39 $0.072
40-44 $0.080
45-49 $0.136
50-54 $0.224
55-59 $0.376
60-64 $0.560
65-69 $1.016
>70 $1.648
46
(* Based on the age of the employee)
Your 2008 Benefit Plans
Accidental Death &
Dismemberment
Optional Accidental Death &
Dismemberment Insurance
(AD&D): An Overview
• Provides benefit if injury or death occurs as result of accident
• Nine levels of coverage: $50k through $1m*
*Up to 10x Base Annual Salary
• Coverage available for:
– Employee Only
– Family
• Insured by Mutual of Omaha
48
Optional AD&D:
Family Coverage
• Benefit for family members is determined by composition of your ―family unit‖
plan:
- Spouse/domestic partner receive:
• 60%, if no children covered
• 50%, with children covered
- Child coverage:
• 20%, if no spouse/domestic partner covered
• 15% , with spouse/domestic partner covered
49
Optional AD&D:
About Beneficiaries
Employee:
• If you are injured, you receive the benefit
• Death benefits are awarded to your beneficiary
Covered dependent:
• If he/she is injured, he/she receives the benefit
• If the dependent is under 18, you receive the benefit
• Death benefits are awarded to you as the beneficiary
50
Semi-Monthly AD&D Cost
Coverage Level What You Pay
Employee Only $0.0165/$1000 of benefit
Family $0.0280/$1000 of benefit
51
Your 2008 Benefit Plans
Long Term Disability
Long-Term Disability Plan:
Disability Defined
• Illness or injury preventing you from performing your job for more than 90 days
- First 24 months: unable to perform key duties of your job
- After first 24 months: unable to perform key duties of any job for which
you‘ve been trained
• Pre-existing condition (NEW HIRES):
- Injury or illness three months prior to start of coverage for which you:
• Consulted a doctor
• Received medical treatment
• Obtained prescription drug
• No benefits for first 12 months of coverage associated with that condition
53
2008 Long Term Disability Plan
Basic Long-Term Disability
50% pay, to monthly maximum
Optional LTD Per $100
benefit of $3,000
(equivalent of a salary of 72k) Basic LTD No cost to you
Optional Long-Term Monthly Covered Salary $.058
disability $6,000 or less (up to 72K
60% pay, to monthly maximum base)
benefit of $22,000 Monthly Covered Salary $.288
$6,000 or more (over 72K
Total Maximum Monthly base)
Benefit: $25,000
•Basic and Employee Optional
combined
54
Your 2008 Benefit Plans
Long-Term Care
Insurance
Long-Term Care Insurance:
An Overview
Long-term care - personal care or supervision due to accident, illness,
or age related health issues
LTC provides financial protection in the event that you or an eligible
family member requires long-term care or assisted living.
Examples of covered illnesses:
Multiple Sclerosis Parkinson‘s Disease
Head/Spinal Injury Alzheimer‘s Disease
Stroke
56
Long-Term Care Insurance
Covered Facilities
• In-home care from a • Nursing home or hospice
licensed home health or • Adult day care
personal care aide • Informal Care
• Care at an assisted living • Alternate Plan of Care
facility or an adult day
care center
Eligibility
•You, Spouse/Qualified •Parents and parents-in-law
domestic partner •Grandparents and
•Adult children of you and your grandparents-in-law
spouse
Guaranteed acceptance (no proof of good health required) for actively-at-
work employees during initial enrollment. Proof of health is required for
everyone else.
57
Your 2008 Benefit Plans
Transportation
Management Accounts
Transportation Mgt. Accounts
• Transit Account & Parking Account
– For work-related parking expenses ONLY
• Monthly contribution/ reimbursement amounts:
Transit : $115max. Parking : $220 max.
• Total cost of monthly pass deducted from your paycheck, up to $115 pre-
tax, the remaining post-tax
Example: Transit Account $150 monthly pass
$150 deducted from paycheck
– $115 deducted pre-tax
– $ 35 deducted post-tax
• The full deduction is taken from the final paycheck of each month
59
Transportation Mgt. Accounts:
Ie. Employees who would
• Ongoing enrollment: Sign up whenever you choose like to participate for the
benefit month beginning
January 1, 2008 will nee
• Monthly enrollment deadlines: The month you begin to enroll from November
to receive your benefit depends on which day you 10th, 2007 through
December 9th, 2007
enroll.
EXCEPTION:
LIRR/MNRR – order
• Monthly pass delivered to your home monthly OR you
deadline is the 4th of
can sign up for the debit card (Be sure to choose each month
―Credit‖ at vending machines) Make changes or cancel
anytime before the
monthly deadline.
• Funds deposited automatically on the 25th of the
month prior to each benefit month (ie. April 25th for
May benefits)
• Any unused balance will remain on the card for future
use
60
Your 2008 Benefit Plans
Savings Plan – 401(k)
Savings Plan:
An Overview
• Eligible for enrollment 1st day of the month following 30 days of employment
Highlights:
•Variety of investment options
•Flexibility to make changes to contributions and investments
•Loans and withdrawals
•Managed by JP Morgan, www.retireonline or 800-345-2345
• Pre-tax and post -tax contributions Company match
- Up to total of 25% of pay - Up to 10 yrs service:
- Pre-tax max of $15,500 50% match, up to 6% of
pay
-10+ yrs of service 75%
• Vesting : 100% vested in company
match, up to 6% of pay
match after 3 years service
62
Loans and Withdrawals
• Loans available
– up to 50% of your vested balance
– $1000 minimum, $50,000 maximum
– Interest on loan is 1% over prime and that goes back into your account
– If you leave Momentum with an outstanding loan, you have 90 days to repay or it‘s
classified as a withdrawal
• Withdrawals available
– Subject to income tax withholding and 10% penalty
– Considered ―hardship‖ withdrawal
• Purchase or maintenance of primary residence
• Medical expenses
• Tuition related expenses
• Foreclosure/eviction from principal residence
63
401(k) – Additional Match
• Based on Company Performance against pre-set financial targets
• Calculated based on only the first 6% of contributions made to the 401(k) plan
– If match is awarded, the matching contribution will be received in April
of the following year
Eligibility:
– Must be enrolled in the 401(k) Plan during the Plan year
– You must be actively employed by an IPG agency on December 31 of the Plan year
64
Your 2008 Benefit Plans
Employee Stock
Purchase Plan
Employee Stock Purchase Plan
• Interpublic group is publicly Traded on NYSE
• Employees hired between 11/02/2007 and 11/01/2008 will be able to participate
in the ESPP effective 1/01/2009
• Employees can purchase stock at 15% less than market rate
• Elect 1-10 % of pay through payroll – money deducted held in an account under
your name
• Company will purchase full shares at 85% of stock‘s average sell price on that
day
• To enroll: www.melloninvestor.com
66
Your 2008 Benefit Plans
ID Theft Assist
• Monitor and helps restore credit
• Emergency Call center
- Around-the-clock access
- Will help you or your family recover your identity by making phone calls and
filing necessary paperwork on your behalf
• Includes the Covered Employee; Spouse or Domestic Partner; children under
the age of 21 who live with the Covered Employees
• $3.75 per pay period
• For Additional information visit www.aia-online.com/IPG
68
Your 2008 Benefit Plans
Group Legal
Available Services
• Consumer protection& small claims • Document Preparation
assistance
– Affidavits
• Debt matters
– Deeds
– Debt Collection
– Demand Letters
– Identity Theft
– Document Review
– Personal Bankruptcy
– Mortgages
– Tax Audits
– Notes
• Defense of civil lawsuits
• Will/Estate Matters
– Administrative Hearing
– Living Trusts/Wills
Representation
– Powers of Attorney
– Civil Litigation Defense
– Incompetency defense
70
Additional Services
• Family law • Real Estate Matters
– Name Change – Eviction/Tenant Problems
– Premarital Agreement – Home Equity Loans
– Uncontested Adoption – Refinancing Home
– Uncontested Guardianship – Sale/Purchase of home
• Immigration Assistance – Security Deposit Assistance
• Personal Injury
• Traffic/Criminal Matters
– Juvenile Court
– Restoration of Driving
– Traffic Ticket Defense
(excluding DUI)
71
Services not covered
No services, not even a consultation, can be provided for the following
matters:
• Employment-related matters
• Matters involving MetLife® and affiliates and Plan Attorneys
• Conflict of interest matters between the employee and spouse or
dependent
• Appeals and class actions
• Farm and business matters
• Patent, trademark, and copyright matters
• Costs or fines
• Frivolous or unethical matters
• Pre-existing attorney-client relationships
72
Your 2008 Benefit Plans
The Benefit Enrollment
Process
Enrollment Process
To enroll in Medical, Dental, Vision, FSA, ID Theft, Legal, LTD,
and Life Insurance:
• Enroll online at https://www.interpublicbenefitsonline.ehr.com
• Must enroll during initial enrollment period
• IPG will email link to your momentum email address
• Should receive after first pay check
• Determine your elections
• Will need dependent date or birth and social security number
• Check out the Plan Cost Estimator (PCE):
Interactive, web-based tool - Easy to use and confidential
Allows you to compare health care plan costs according to your needs
• Confirm elections
• Print a copy for yourself and HR
74
Other Benefits
• Transit: Enroll anytime via phone/web at http://www.wageworks.com and
indicate pass type
• ESPP: Enroll after 1/1/09 at www.melloninvestor.com
• 401K: Enroll on the 1st of the month after you complete 1 month of
employment at www.retireonline.com
75
Your 2008 Benefit Plans
Additional Benefits
Short Term Disability Salary
Continuance
• During period of disability, Length of Days of pay in a 12-
associate may be eligible Service month period
for 100% paid short-term
12+ months 12 days
salary continuance based
on years of service
24+ months 24 days
• Disability defined – An
illness or injury preventing 36+ months 36 days
you from performing your
job for more than 5 48+ months 48 days
consecutive work days
60+ months 60 days
72+ months 65 days
77
Adoption Assistance Plan
• Eligible employees may receive 80% reimbursement up to $5,000 maximum benefit per
year or per adoption
• IRS regulates eligible expenses to include:
- Reasonable and necessary adoption fees
- Court costs
- Attorney fees
- Travel expenses, including meals and lodging
• Reimbursement is not subject to federal income tax
• See HR for more details
78
Employee Referral Program
• Forwarding resumes to HR could earn
you $1000 bucks- net!
• Paid in 2 installments:
– $500 at employees 3-month
anniversary
– $500 at employees 6- month
anniversary
• Referral fees do not apply to family
members, temporary employees,
direct/indirect reports on the team, current
IPG employees.
79
Anniversary Award Program
• Milestone anniversaries are recognized through this program:
• 5th, 10th, 15th, 20th and 25th anniversary
• Awards are based on years of service - $100/year, so an associate
celebrating a 10 year anniversary will receive $1,000
• Awards are net of taxes and paid at the end of the anniversary month
through the normal payroll cycle
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Employee Discounts:
Global Fit Corporate Fitness Hewlet Packard
Program
• Month-to-Month basis, no long- • Purchase HP or Compaq consumer
term contracts products at discounted prices
• Employees and immediate family
members eligible Microsoft
• Discounts on Microsoft's consumer
H & R Block software and hardware products
• Savings on preparation of taxes including Microsoft Office XP
Professional, Microsoft Windows XP
Apple Corporate Employee Professional, Microsoft Money 2003
Purchase Program and some of the newest games and
• An Apple store has been setup hardware! You may purchase up to
specifically for IPG, including three copies of any product available.
many of Apple‘s best selling
products; iPod, iMac, new
PowerMac G5 and Powerbooks Dell
• Large corporate account employee
General Motors purchase program – discounts vary
• Discounts vary
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Philanthropy:
As we strive to be one of the ‗Top 100‘,
our work/life committee sees to it that
our offices partner with a local
philanthropy. It is for this reason that we
have joined forces with GLWD, located
directly across the street.
GLWD provides us with hot meals which
Note: for NY we then deliver to homebound,
ONLY terminally ill SOHO residents.
CIN: contact If you want to take a lunchtime break
Nancy Healey and join a coworker in these deliveries,
for charity please let us know and we will provide
information you with the appropriate forms and
information.
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Employee Development
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Performance Reviews
• Formal feedback in January (Q1&4) or July (Q 2&3)
• 360 degree process - Incorporate input from associate
along with principal ―customers‖ and contacts
- Review manager
- Peers/colleagues
- Team members from other departments
- Direct reports
- Clients
- Vendors
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Momentum on the Move (MOM)
• Internal job-posting site at momentumnet.net
- Contact IT for username and password
• MOM provides associates with a list of of up-to-date openings across all Momentum North
America, as well as a means to apply.
• Eligibility
- 12 months minimum in current position
- Assessed as a strong performer in most areas of recent performance review
- Satisfies the qualifications and skill requirements for the position
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Educational Assistance Program
• Eligibility – full time Associates following 12 months of service
• Must be related course of study
• Pre-approved by Review Manager and HR
• 75% reimbursement of tuition, lab and course fees, excluding books
– 50% upon approval and enrollment
– 25% following completion with a passing grade
• Grade of ―B‖ or better for graduate level courses
• Grade of ―C‖ or better for undergraduate level courses
• 6 credit hour maximum per semester
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Your Professional Development
Momentum Training Offerings
Momentum Momentum McCann IPG Compliance External
Proprietary Wg:eLearning WorldGroup Training Training
Training HFD Training
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Momentum Wg:elearning Center
• Register: https://momentumwgelearning.wgexchange.com/
• 50 courses in 5 languages, 24/7 access, self-paced
• Reporting and tracking capability
• Your first course: Momentum Essentials
IPG Required Online Training Courses
Code of Conduct/Business Ethics Anti-Harassment Training
Course
We are committed to providing a
We are committed to act in a lawful professional work environment free of
manner that upholds our high ethical discriminatory harassment for all
standards in the business community. employees.
Participants: All New hires and
Participants: All employees: Annual Promotions to Management
Requirement (Spring )
•Email sent by Michael Roth of IPG Email sent by Jennifer Frieman from
•Reminders Training and Development
Reminders
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Questions?
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