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Module 3: Using the System
PPS Online Update Desk Reference Page 3-1
November 1, 2004 Module 3: Using the System
Module 3 Contents
Logging On . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-3
Entering Your Userid and Password . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-3
Selecting PPS Inquiry/Update . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-4
Accessing the EDB Entry/Update Function Code Menu . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-6
Screen Layout . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-8
Header Section . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-8
Body Section . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-9
Footer Section . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-9
Hands-on Activity 3.1 - Basic Navigation . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-10
Hands-on Activity 3.2 - Using Inquiry . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-13
Hands-on Activity 3.3 - Address Change . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-14
Logging Off . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-16
PPS Online Update Desk Reference Page 3-2
November 1, 2004 Module 3: Using the System
Logging On
Date:12/03/96 ..... UCSD AdCom Access Manager ....... System:WINSENV1
Time:13:01 Terminal:TCP00072
****** Welcome to the UCSD AdCom Network Access Facility *****
* Please Read the News Bulletins for the Latest Access Info *
*************** AdCom Help Desk - 41853 *******************
XXXX XXXX /XXXXXXXXXXXXXX /XXXXXXXXXXXXXX XXXXXXXXXXXXXX\
XXXX XXXX XXXX XXXX XXXX XXXX
XXXX XXXX XXXX \XXXXXXXXXXXXX\ XXXX XXXX
XXXX XXXX XXXX XXXX XXXX XXXX
\XXXXXXXXXXXXX/ \XXXXXXXXXXXXXX XXXXXXXXXXXXXX/ XXXXXXXXXXXXXX/
ADMINISTRATIVE COMPUTING
USERID ==> PASSWORD ==>
PF1 FOR HELP . . . . . . . . . . . . . . . . . . . . . . . . . . .
NOTICE: This is a private, secured computing system within the meaning
of relevant statutes. Unauthorized access and unauthorized users will
be prosecuted to the full extent of the law.
Figure 3-1. Logon Screen
Entering Your Userid and Password
To enter your userid and password:
1. At the Logon Screen (Figure 3-1), place the cursor at the
USERID ==> prompt using the [TAB] key, if necessary.
2. Type your five- or six-character userid.
3. Position the cursor at the PASSWORD ==> prompt using [TAB].
4. Enter your four-character password and press [ENTER].
The Application Selection Menu Screen will be displayed (see Figure
3-2).
PPS Online Update Desk Reference Page 3-3
November 1, 2004 Module 3: Using the System
Date:12/03/96 APPLICATION SELECTION MENU Userid:SVCGAC
Time:16:08 Terminal:TCP00039
****** Welcome to the UCSD AdCom Network Access Facility *****
* Please Read the News Bulletins for the Latest Access Info *
*************** AdCom Help Desk - 41853 *******************
....................................................................
. S ID PFK DESCRIPTION OF APPLICATION STATUS .
. .
. _ 1 IFIS Production IDMS31 ACTIVE .
. _ 2 ISIS Production IDMS33 ACTIVE .
. _ 3 PPS - Production (Inq/Update) CICSPRD2 ACTIVE .
. _ 4 Departmental Support Environment DSE ACTIVE .
. _ 5 TSO ISPF/PDF (Development) TSO ACTIVE .
....................................................................
Return to menu key: PAK02 Session switch key: PAK03
Command =>
..............................................................................
F1=Help F2=News F3=End F4=Cancel F7=Up F8=Down F12=Sign-Off
PA1=MENU
Figure 3-2. Application Selection Menu Screen
Selecting PPS Inquiry/Update
To select PPS Update, place the cursor at the Command => prompt,
type in the number associated with the PPS - Production (Inq/
Update) option, and press [ENTER]. Or, using [TAB], position the
cursor next to the PPS - Production (Inq/Update) field, type in the
letter 's' for Select, and press [ENTER].
The number of applications on your Application Selection
Menu Screen, as well as their order, may differ from Figure
3-2. When making a selection, please note the description of
the application rather than the number.
The Online Applications Main Menu will now be displayed (see
Figure 3-4) on the next page.
PPS Online Update Desk Reference Page 3-4
November 1, 2004 Module 3: Using the System
UCMMNU0-M0889 Online Applications 12/02/96 16:27:59
Main Menu Userid: SVCGAC
---- Employee Data Base ---- ------ PAN Subsystem -------
IEDB Central Inquiry PSRV PAN Services Menu
IDDB Departmental Inquiry
EEDB EDB Entry/Update
IDOC Employee Documents
Next Func: ID: Name: SSN:
===>
PF: 1-Help 4-Print
PF: 12-Exit
Figure 3-4. PPS Online Applications Main Menu Screen
Accessing the EDB Entry/Update Function Code Menu
The following steps describe how to access the EDB Entry/Update
Function Code Menu (Figure 3-5).
1. At the Online Applications Main Menu (Figure 3-4), type ‘EEDB’
at the Next Func prompt and press [ENTER].
2. Or, press [TAB] to advance the cursor to “EEDB EDB
Entry/Update” and press [ENTER].
The EDB Entry/Update Function Code Menu screen will now be
displayed (see Figure 3.5) on the next page.
PPS Online Update Desk Reference Page 3-5
November 1, 2004 Module 3: Using the System
UCFMNU0-M0795 EDB Entry/Update 12/02/96 16:53:32
Function Code Menu Userid: SVCGAC
EEID Employee Identification EAPC Appts./Distributions-Condensed
EPD1 Employee Personal Data 1 EAPP Appointments/Distributions
EPD2 Employee Personal Data 2 EPER Personnel-Miscellaneous
EALN Alien Information ELVE Leave of Absence Data
ETAX Tax Information EBCC Background Check Data
ECHK Check/Surepay Disposition ESEP Separation
EDED Miscellaneous Deductions ELOF Layoff Data
EACD Academic Service ERET Retirement Information
ELIC License/Certificate Data EINS Insurance Enrollment
EHON Honors Data EELI Executive Life Insurance
EAWD Awards Data EDEP Dependent Data
EBND US Savings Bonds EGTN Misc. Deductions - Central
EWSP Work Study Program Limits EDEM Misc. Deductions - Mass Entry
EMIS Miscellaneous Information BUND Bundle Menu
WHO Employee Browse EDES Data Element Selection
HIRE New Hire Bundle RHIR Rehire Bundle
Next Func: ID: Name: SSN:
===>
PF: 1-Help 3-PrevMenu 4-Print
PF: 8-Forward 9-Jump 12-Exit
Figure 3-5. EDB Entry/Update Function Code Menu
The EDB Entry/Update Function Code Menu enables you to select any
one of the many screens or bundles that are available for processing
actions.
To select a screen or bundle, enter its four-character code in the Next
Func prompt and press [ENTER]. The system will bring you to the
screen or bundle you have selected.
PPS Online Update Desk Reference Page 3-6
November 1, 2004 Module 3: Using the System
Screen Layout
All screens in PPS Online Update have the same basic layout. In
general, they contain three sections of information: header, body, and
footer. See Figure 3-6.
Header
Section ö PPEPD10-E0821
12/01/96 14:52:08
EDB Entry/Update
Employee Personal Data 1
12/02/96 11:39:42
Userid: SVCGAC
ID: 000000066 Name: MAIN, SAM A. Emp Stat: A Pri Pay: BW
Body Permanent Address Line 1:
Section ö Line 2: 233 COAST ST
City : LA JOLLA State: CA Zip: 92037
Foreign Addr Ind: Prov: Cntry: Postal Code:
Campus Address - Room: Building:
Campus Phone 1: Phone 2:
Date of Birth: 102554
Home Phone : Spouse Name:
Mail Code : 0111
UC Directory Disclosures - Perm Addr: Home Phone: Spouse Name:
Employee Organization Home Address Disclosure:
Sex: M Ethnic: F Disability: Veteran: Veteran Disability:
Student Status: 3 Citizenship: C
Footer
Section ö Next Func: ID: Name: SSN:
===>
Figure 3-6. The header, body, and footer sections of a screen
Header Section
The header section of each screen contains two types of information:
"fixed" and "variable." The fixed information displayed in lines 1 and
2 identifies the screen. The variable information displayed in this area
identifies the employee record that is being accessed. See Figure 3-7.
Header PPEPD10-E0821 EDB Entry/Update 12/02/96 09:32:36
Section ö 12/01/96 22:56:13 Employee Personal Data 1 Userid: SVCGAC
ID: 000123456 Name: PACHINA, JAKE B Emp Stat: A Pri Pay: BW
Figure 3-7 The header section
PPS Online Update Desk Reference Page 3-7
November 1, 2004 Module 3: Using the System
Body Section
The body section of the screen displays the content of the particular
screen. Depending on the type of screen, it will display either data
entry fields, messages, a menu, or a list. See Figure 3-9 below.
PPEEID0-E0889 EDB Entry/Update 12/02/96 08:58:39
Employee Identification Userid: SVCGAC
Body Employee ID :
Section ö SSN :
First Name :
Middle Name :
Last Name :
Suffix :
Result :
Date of Birth :
Intercampus Transfer:
Next Func: ID: Name: SSN:
===>
PF: 1-Help 3-PrevMenu 4-Print 5-Update
PF: 9-Jump 12-Exit
Figure 3-9. On this data entry screen, the body area includes the data entry fields
Footer Section
The footer section contains information which will assist you in
navigating from one screen to another. See Figure 3-10.
Footer
Next Func: ID: Name: SSN:
Section ö
===>
PF: 1-Help 3-PrevMenu 4-Print 5-Update
PF: 9-Jump 12-Exit
Figure 3-10. The footer section
PPS Online Update Desk Reference Page 3-8
November 1, 2004 Module 3: Using the System
Hands-on Activity 3.1 - Basic Navigation
1. At the Online Applications Main Menu, if your cursor is not
positioned at the Next Func: prompt, press [TAB] until the cursor
is positioned correctly.
2. Type IDDB and press [ENTER].
The EDB Inquiry Departmental Menu appears. The cursor is
positioned at the Next Func: prompt again. You need to type the
three or four digit code name of the screen that you want to
access.
3. Type WHO and press [ENTER].
After a few moments, you are taken to the EDB Inquiry Employee
Browse screen. You want to move forward and examine the next
screen of information. Notice that the cursor is automatically
positioned to the left of the first employee listed on the screen.
4. Press the [F8] key (along the top of the keyboard) to move the
cursor forward to the next screen.
5. Press the [F8] key again to move forward to the next screen page
of information.
6. Press [F7] to move back to the previous page.
7. Move the cursor up and down the selection field (to the left of the
ID field) using the [ ] and [ ] keys.
ö
ö
8. Press [F3].
You are returned to the EDB Inquiry Departmental Menu. The
[F3] key will return you to the previous menu, no matter where
your cursor is positioned on a screen.
9. If your cursor is not positioned at the Next Func: prompt, press
[TAB] until the cursor is positioned correctly.
You will access another screen.
10. Type IGEN.
Since the text fills the entire field, the cursor moves automatically
to the ID prompt.
11. Press [TAB] once to move the cursor to the Name: prompt.
12. Press [ENTER].
PPS Online Update Desk Reference Page 3-9
November 1, 2004 Module 3: Using the System
Since you did not type in a name, you are automatically taken to
the first name in the Employee Browse Screen.
You only know the last name of the person you want to see. You
don’t know which screen the name is on. You will type in the last
name.
13. Press [F9].
The cursor “jumps” to the Next Func: prompt.
14. Press [TAB] twice to move the cursor to the Name: prompt.
15. Type REVELLE and press [ENTER].
Since you only specified the last name and gave no initials, you
are taken to the start of the REVELLE last name list.
16. Move the cursor down to the MARIA REVELLE record and
press [ENTER].
The General Information 1 screen for this employee appears. The
cursor is positioned on the Next Func: prompt.
17. Press [TAB].
18. Type 123456789 and press [ENTER].
Notice the error message and the repositioning of the cursor.
19. Move the cursor to the ID field and then delete the numbers in the
field by pressing the [CONTROL]-[DELETE] combination. Type
000000001.
You did not want this ID number. You will move the cursor back
to the previous field to change the ID number.
20. Hold down [SHIFT] and press [TAB], then release both keys.
The cursor moves back one field. If you continued to press the
[SHIFT]-[TAB] combination, the cursor would backup one field
each time.
21. Type 000757020 and press [ENTER].
You are taken to the IGEN screen for employee 757020.
22. Press [F3] to return to the EDB Inquiry Departmental Menu.
23. Practice the skills you have learned thus far:
Access the WHO Employee Browse screen.
Access the IGEN screen for an employee of your choice.
Display the IGEN information for employee 000600020 directly
PPS Online Update Desk Reference Page 3-10
November 1, 2004 Module 3: Using the System
from the IGEN screen.
Also practice typing in the navigation commands at the Command
line ===> instead of pressing the function key. For example, use
[TAB] to move to the Command Line, type 3 and press [ENTER].
When you finish practicing, return to the EDB Inquiry
Departmental Menu.
Hands-on Activity 3.2 - Using Inquiry
Using the navigation skills you have learned thus far, find the answers
to the questions for the following Inquiry screens. If you need help or
have any questions, please ask an instructor.
PPS Online Update Desk Reference Page 3-11
November 1, 2004 Module 3: Using the System
IGEN For employee ID # 452520, what is the Hire Date?
______________________________________________________
IPER For the employee named Kim Smith, what is the
Home Department # and Home Department Name?
______________________________________________________
IGEN For the same employee, what is the Citizen code and is
this code for U.S. citizenship?
______________________________________________________
IAPP For employee ID # 907520, what is the Title Code and
Title name for appointment #40?
______________________________________________________
IADR For employee ID # 000052, what is the Permanent Home
Address?
______________________________________________________
IAPT For the same employee, what is the distribution % for
distribution # 21?
______________________________________________________
IGEN For employee ID # 300675, what is the Oath and I-9
Signature Date?
______________________________________________________
IPER For the same employee, what is the Student Status?
______________________________________________________
IAPP For the same employee, how many total Appt/Dist are
showing and how many are remaining?
______________________________________________________
When you finish the activity, please return to the EDB Inquiry
Departmental Menu.
PPS Online Update Desk Reference Page 3-12
November 1, 2004 Module 3: Using the System
Hands-on Activity 3.3 - Address Change
You will now change the address for an existing employee, on the
Employee Personal Data 1 screen.
1. Position the cursor on the Next Func: prompt and type EADR
(Do not press [ENTER]).
The cursor automatically moves to the ID prompt.
You will be using different employees in the training database for
this and other activities. You need to know the ID of the employee
for this activity.
2. Examine your PPS UPDATE CLASS WORK LIST and find the
EMPID for Set B1.
3. Type this employee number at the ID prompt and press [ENTER].
The Employee Personal Data 1 screen appears. The cursor is
positioned on Permanent Address Line 1 field.
4. Type in a revised address of your choice. Press [TAB] to move
between fields. Change Line 1, Line 2, City, and Zip fields.
5. Press [F5].
The message "Update process complete" appears. Next, you will
go directly to a PPS Inquiry screen to check that the record has
been updated in the Employee Data Base.
6. If the cursor is not positioned the Next Func: prompt, press [TAB]
until the cursor is positioned correctly.
7. Type IADR and press [ENTER].
Since you did not specify another employee, the record for the
current employee is displayed on the Inquiry Personal Data
screen.
8. Notice the changed address.
9. Press [F3] to return to the Update Function Code Menu.
PPS Online Update Desk Reference Page 3-13
November 1, 2004 Module 3: Using the System
Activities For Early Finishers
1. Change the address on the EADR screen for the employee in
Set B2.
2. Check that the address change was made to the EDB by accessing
the IADR screen in Inquiry.
3. Return to the Update at the Function Code Menu when you finish.
PPS Online Update Desk Reference Page 3-14
November 1, 2004 Module 3: Using the System
Logging Off
To exit from the PPS application, simply press [F12] from any screen.
Please return to the Application Selection Menu after exiting from
PPS, by simply pressing the [ENTER] key.
If the system abnormally ends (abends) and you need to
return to the Application Selection Menu, press enter.
For security reasons, the system will automatically terminate
your session after 30 minutes of inactivity.
PPS Online Update Desk Reference Page 3-15
November 1, 2004 Module 3: Using the System
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PPS Online Update Desk Reference Page 3-16
