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					                                   Module 3:   Using the System




PPS Online Update Desk Reference                            Page 3-1
November 1, 2004                                                                                                              Module 3: Using the System



                                                   Module 3 Contents
Logging On . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-3
     Entering Your Userid and Password . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-3
     Selecting PPS Inquiry/Update . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-4
     Accessing the EDB Entry/Update Function Code Menu . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-6
Screen Layout . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-8
     Header Section . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-8
     Body Section . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-9
     Footer Section . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-9
Hands-on Activity 3.1 - Basic Navigation . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-10
Hands-on Activity 3.2 - Using Inquiry . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-13
Hands-on Activity 3.3 - Address Change . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-14
Logging Off . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-16




PPS Online Update Desk Reference                                                                                                                 Page 3-2
November 1, 2004                                                                                    Module 3: Using the System


                                            Logging On

                       Date:12/03/96 .....          UCSD AdCom Access Manager           ....... System:WINSENV1
                       Time:13:01                                                             Terminal:TCP00072

                                   ****** Welcome to the UCSD AdCom Network Access Facility *****
                                   *   Please Read the News Bulletins for the Latest Access Info *
                                   ***************   AdCom Help Desk - 41853   *******************

                               XXXX       XXXX    /XXXXXXXXXXXXXX    /XXXXXXXXXXXXXX     XXXXXXXXXXXXXX\
                               XXXX       XXXX    XXXX               XXXX                XXXX       XXXX
                               XXXX       XXXX    XXXX               \XXXXXXXXXXXXX\     XXXX       XXXX
                               XXXX       XXXX    XXXX                          XXXX     XXXX       XXXX
                               \XXXXXXXXXXXXX/    \XXXXXXXXXXXXXX    XXXXXXXXXXXXXX/     XXXXXXXXXXXXXX/

                                                      ADMINISTRATIVE COMPUTING

                                            USERID ==>                PASSWORD ==>

                       PF1 FOR HELP . . . . . . . . . . . . .       . . . . . . . . . . . . . .
                          NOTICE: This is a private, secured        computing system within the meaning
                          of relevant statutes. Unauthorized        access and unauthorized users will
                          be prosecuted to the full extent of       the law.




                                                             Figure 3-1. Logon Screen


                                            Entering Your Userid and Password
                                            To enter your userid and password:
                                            1. At the Logon Screen (Figure 3-1), place the cursor at the
                                               USERID ==> prompt using the [TAB] key, if necessary.
                                            2. Type your five- or six-character userid.
                                            3. Position the cursor at the PASSWORD ==> prompt using [TAB].
                                            4. Enter your four-character password and press [ENTER].
                                            The Application Selection Menu Screen will be displayed (see Figure
                                            3-2).




PPS Online Update Desk Reference                                                                                     Page 3-3
November 1, 2004                                                                                 Module 3: Using the System


                       Date:12/03/96             APPLICATION SELECTION MENU                  Userid:SVCGAC
                       Time:16:08                                                          Terminal:TCP00039

                                 ****** Welcome to the UCSD AdCom Network Access Facility *****
                                 *    Please Read the News Bulletins for the Latest Access Info *
                                 ***************    AdCom Help Desk - 41853   *******************
                               ....................................................................
                               .    S    ID PFK DESCRIPTION OF APPLICATION                STATUS  .
                               .                                                                  .
                               .    _     1     IFIS Production                    IDMS31 ACTIVE  .
                               .    _     2     ISIS Production                    IDMS33 ACTIVE  .
                               .    _     3     PPS - Production (Inq/Update)    CICSPRD2 ACTIVE  .
                               .    _     4     Departmental Support Environment      DSE ACTIVE  .
                               .    _     5     TSO ISPF/PDF (Development)            TSO ACTIVE  .

                               ....................................................................
                                   Return to menu key: PAK02         Session switch key: PAK03
                       Command =>
                       ..............................................................................
                           F1=Help F2=News F3=End F4=Cancel F7=Up F8=Down F12=Sign-Off
                           PA1=MENU




                                               Figure 3-2. Application Selection Menu Screen


                                         Selecting PPS Inquiry/Update
                                         To select PPS Update, place the cursor at the Command => prompt,
                                         type in the number associated with the PPS - Production (Inq/
                                         Update) option, and press [ENTER]. Or, using [TAB], position the
                                         cursor next to the PPS - Production (Inq/Update) field, type in the
                                         letter 's' for Select, and press [ENTER].
                                                The number of applications on your Application Selection
                                                Menu Screen, as well as their order, may differ from Figure
                                                3-2. When making a selection, please note the description of
                                                the application rather than the number.

                                         The Online Applications Main Menu will now be displayed (see
                                         Figure 3-4) on the next page.




PPS Online Update Desk Reference                                                                                  Page 3-4
November 1, 2004                                                                                    Module 3: Using the System


                       UCMMNU0-M0889                   Online Applications                  12/02/96 16:27:59
                                                           Main Menu                        Userid: SVCGAC

                        ---- Employee Data Base ----                  ------ PAN Subsystem -------
                         IEDB Central Inquiry                          PSRV PAN Services Menu
                         IDDB Departmental Inquiry
                         EEDB EDB Entry/Update
                         IDOC Employee Documents




                       Next Func:      ID:               Name:                               SSN:

                       ===>
                       PF: 1-Help                                    4-Print
                       PF:                                                                    12-Exit



                                             Figure 3-4. PPS Online Applications Main Menu Screen


                                       Accessing the EDB Entry/Update Function Code Menu
                                       The following steps describe how to access the EDB Entry/Update
                                       Function Code Menu (Figure 3-5).
                                       1. At the Online Applications Main Menu (Figure 3-4), type ‘EEDB’
                                          at the Next Func prompt and press [ENTER].
                                       2. Or, press [TAB] to advance the cursor to “EEDB EDB
                                          Entry/Update” and press [ENTER].
                                       The EDB Entry/Update Function Code Menu screen will now be
                                       displayed (see Figure 3.5) on the next page.




PPS Online Update Desk Reference                                                                                     Page 3-5
November 1, 2004                                                                              Module 3: Using the System


                       UCFMNU0-M0795                 EDB Entry/Update                   12/02/96 16:53:32
                                                    Function Code Menu                  Userid: SVCGAC

                         EEID Employee Identification            EAPC   Appts./Distributions-Condensed
                         EPD1 Employee Personal Data 1           EAPP   Appointments/Distributions
                         EPD2 Employee Personal Data 2           EPER   Personnel-Miscellaneous
                         EALN Alien Information                  ELVE   Leave of Absence Data
                         ETAX Tax Information                    EBCC   Background Check Data
                         ECHK Check/Surepay Disposition          ESEP   Separation
                         EDED Miscellaneous Deductions           ELOF   Layoff Data
                         EACD Academic Service                   ERET   Retirement Information
                         ELIC License/Certificate Data           EINS   Insurance Enrollment
                         EHON Honors Data                        EELI   Executive Life Insurance
                         EAWD Awards Data                        EDEP   Dependent Data
                         EBND US Savings Bonds                   EGTN   Misc. Deductions - Central
                         EWSP Work Study Program Limits          EDEM   Misc. Deductions - Mass Entry
                         EMIS Miscellaneous Information          BUND   Bundle Menu
                         WHO Employee Browse                     EDES   Data Element Selection
                         HIRE New Hire Bundle                    RHIR   Rehire Bundle
                       Next Func:      ID:            Name:                              SSN:
                        ===>
                       PF: 1-Help                   3-PrevMenu   4-Print
                       PF:              8-Forward   9-Jump                                12-Exit




                                           Figure 3-5. EDB Entry/Update Function Code Menu




                                       The EDB Entry/Update Function Code Menu enables you to select any
                                       one of the many screens or bundles that are available for processing
                                       actions.
                                       To select a screen or bundle, enter its four-character code in the Next
                                       Func prompt and press [ENTER]. The system will bring you to the
                                       screen or bundle you have selected.




PPS Online Update Desk Reference                                                                               Page 3-6
November 1, 2004                                                                                        Module 3: Using the System


                                       Screen Layout

                                       All screens in PPS Online Update have the same basic layout. In
                                       general, they contain three sections of information: header, body, and
                                       footer. See Figure 3-6.

     Header
     Section ö         PPEPD10-E0821
                       12/01/96 14:52:08
                                                     EDB Entry/Update
                                                 Employee Personal Data 1
                                                                                             12/02/96 11:39:42
                                                                                             Userid: SVCGAC
                       ID: 000000066 Name: MAIN, SAM A.           Emp Stat: A                  Pri Pay: BW
     Body              Permanent Address Line 1:
     Section ö                           Line 2: 233 COAST ST
                                         City : LA JOLLA                    State: CA Zip: 92037
                       Foreign Addr Ind:   Prov:                     Cntry:     Postal Code:
                       Campus Address - Room:        Building:
                       Campus Phone 1:            Phone 2:
                       Date of Birth: 102554
                       Home Phone   :              Spouse Name:
                       Mail Code    : 0111
                      UC Directory Disclosures - Perm Addr:   Home Phone:          Spouse Name:
                      Employee Organization Home Address Disclosure:

                       Sex: M Ethnic: F Disability:     Veteran:          Veteran Disability:
                       Student Status: 3 Citizenship: C
     Footer
     Section ö         Next Func:      ID:             Name:                                  SSN:
                       ===>



                                        Figure 3-6. The header, body, and footer sections of a screen


                                       Header Section
                                       The header section of each screen contains two types of information:
                                       "fixed" and "variable." The fixed information displayed in lines 1 and
                                       2 identifies the screen. The variable information displayed in this area
                                       identifies the employee record that is being accessed. See Figure 3-7.

     Header            PPEPD10-E0821                 EDB Entry/Update                        12/02/96 09:32:36
     Section ö         12/01/96 22:56:13         Employee Personal Data 1                    Userid: SVCGAC
                       ID: 000123456 Name: PACHINA, JAKE B            Emp Stat: A              Pri Pay: BW




                                                       Figure 3-7 The header section




PPS Online Update Desk Reference                                                                                         Page 3-7
November 1, 2004                                                                                            Module 3: Using the System


                                           Body Section
                                           The body section of the screen displays the content of the particular
                                           screen. Depending on the type of screen, it will display either data
                                           entry fields, messages, a menu, or a list. See Figure 3-9 below.




                       PPEEID0-E0889                       EDB Entry/Update                         12/02/96 08:58:39
                                                       Employee Identification                      Userid: SVCGAC

   Body                Employee ID               :

   Section ö           SSN                       :


                       First Name                :
                       Middle Name               :
                       Last Name                 :
                       Suffix                    :
                       Result                    :

                       Date of Birth       :
                       Intercampus Transfer:
                       Next Func:          ID:              Name:                                    SSN:


                       ===>
                       PF: 1-Help                          3-PrevMenu     4-Print        5-Update
                       PF:                                 9-Jump                                     12-Exit



                                   Figure 3-9. On this data entry screen, the body area includes the data entry fields


                                           Footer Section
                                           The footer section contains information which will assist you in
                                           navigating from one screen to another. See Figure 3-10.




   Footer
                       Next Func:          ID:              Name:                                    SSN:
   Section ö
                       ===>
                       PF: 1-Help                          3-PrevMenu     4-Print       5-Update
                       PF:                                 9-Jump                                     12-Exit

                                                            Figure 3-10. The footer section




PPS Online Update Desk Reference                                                                                             Page 3-8
November 1, 2004                                                                         Module 3: Using the System


                                   Hands-on Activity 3.1 - Basic Navigation

                                   1.   At the Online Applications Main Menu, if your cursor is not
                                        positioned at the Next Func: prompt, press [TAB] until the cursor
                                        is positioned correctly.
                                   2.   Type IDDB and press [ENTER].
                                        The EDB Inquiry Departmental Menu appears. The cursor is
                                        positioned at the Next Func: prompt again. You need to type the
                                        three or four digit code name of the screen that you want to
                                        access.
                                   3.   Type WHO and press [ENTER].
                                        After a few moments, you are taken to the EDB Inquiry Employee
                                        Browse screen. You want to move forward and examine the next
                                        screen of information. Notice that the cursor is automatically
                                        positioned to the left of the first employee listed on the screen.
                                   4.   Press the [F8] key (along the top of the keyboard) to move the
                                        cursor forward to the next screen.
                                   5.   Press the [F8] key again to move forward to the next screen page
                                        of information.
                                   6.   Press [F7] to move back to the previous page.
                                   7.   Move the cursor up and down the selection field (to the left of the
                                        ID field) using the [ ] and [ ] keys.
                                                            ö

                                                                    ö




                                   8.   Press [F3].
                                        You are returned to the EDB Inquiry Departmental Menu. The
                                        [F3] key will return you to the previous menu, no matter where
                                        your cursor is positioned on a screen.
                                   9.   If your cursor is not positioned at the Next Func: prompt, press
                                        [TAB] until the cursor is positioned correctly.
                                        You will access another screen.
                                   10. Type IGEN.
                                        Since the text fills the entire field, the cursor moves automatically
                                        to the ID prompt.
                                   11. Press [TAB] once to move the cursor to the Name: prompt.
                                   12. Press [ENTER].




PPS Online Update Desk Reference                                                                          Page 3-9
November 1, 2004                                                                        Module 3: Using the System


                                       Since you did not type in a name, you are automatically taken to
                                       the first name in the Employee Browse Screen.
                                       You only know the last name of the person you want to see. You
                                       don’t know which screen the name is on. You will type in the last
                                       name.
                                   13. Press [F9].
                                       The cursor “jumps” to the Next Func: prompt.
                                   14. Press [TAB] twice to move the cursor to the Name: prompt.
                                   15. Type REVELLE and press [ENTER].
                                       Since you only specified the last name and gave no initials, you
                                       are taken to the start of the REVELLE last name list.
                                   16. Move the cursor down to the MARIA REVELLE record and
                                       press [ENTER].
                                       The General Information 1 screen for this employee appears. The
                                       cursor is positioned on the Next Func: prompt.
                                   17. Press [TAB].
                                   18. Type 123456789 and press [ENTER].
                                       Notice the error message and the repositioning of the cursor.
                                   19. Move the cursor to the ID field and then delete the numbers in the
                                       field by pressing the [CONTROL]-[DELETE] combination. Type
                                       000000001.
                                       You did not want this ID number. You will move the cursor back
                                       to the previous field to change the ID number.
                                   20. Hold down [SHIFT] and press [TAB], then release both keys.
                                       The cursor moves back one field. If you continued to press the
                                       [SHIFT]-[TAB] combination, the cursor would backup one field
                                       each time.
                                   21. Type 000757020 and press [ENTER].
                                       You are taken to the IGEN screen for employee 757020.
                                   22. Press [F3] to return to the EDB Inquiry Departmental Menu.
                                   23. Practice the skills you have learned thus far:
                                       Access the WHO Employee Browse screen.
                                       Access the IGEN screen for an employee of your choice.
                                       Display the IGEN information for employee 000600020 directly

PPS Online Update Desk Reference                                                                        Page 3-10
November 1, 2004                                                                       Module 3: Using the System


                                       from the IGEN screen.
                                       Also practice typing in the navigation commands at the Command
                                       line ===> instead of pressing the function key. For example, use
                                       [TAB] to move to the Command Line, type 3 and press [ENTER].

                                       When you finish practicing, return to the EDB Inquiry
                                       Departmental Menu.




                                   Hands-on Activity 3.2 - Using Inquiry

                                   Using the navigation skills you have learned thus far, find the answers
                                   to the questions for the following Inquiry screens. If you need help or
                                   have any questions, please ask an instructor.


PPS Online Update Desk Reference                                                                       Page 3-11
November 1, 2004                                                                       Module 3: Using the System


                                   IGEN For employee ID # 452520, what is the Hire Date?
                                   ______________________________________________________

                                   IPER   For the employee named Kim Smith, what is the
                                          Home Department # and Home Department Name?
                                   ______________________________________________________

                                   IGEN   For the same employee, what is the Citizen code and is
                                          this code for U.S. citizenship?
                                   ______________________________________________________

                                   IAPP   For employee ID # 907520, what is the Title Code and
                                          Title name for appointment #40?
                                   ______________________________________________________

                                   IADR   For employee ID # 000052, what is the Permanent Home
                                          Address?
                                   ______________________________________________________

                                   IAPT   For the same employee, what is the distribution % for
                                          distribution # 21?
                                   ______________________________________________________

                                   IGEN    For employee ID # 300675, what is the Oath and I-9
                                           Signature Date?
                                   ______________________________________________________

                                   IPER    For the same employee, what is the Student Status?
                                   ______________________________________________________

                                   IAPP    For the same employee, how many total Appt/Dist are
                                           showing and how many are remaining?
                                   ______________________________________________________

                                   When you finish the activity, please return to the EDB Inquiry
                                   Departmental Menu.




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November 1, 2004                                                                       Module 3: Using the System


                                   Hands-on Activity 3.3 - Address Change

                                        You will now change the address for an existing employee, on the
                                        Employee Personal Data 1 screen.
                                   1.   Position the cursor on the Next Func: prompt and type EADR
                                        (Do not press [ENTER]).
                                        The cursor automatically moves to the ID prompt.
                                        You will be using different employees in the training database for
                                        this and other activities. You need to know the ID of the employee
                                        for this activity.
                                   2.   Examine your PPS UPDATE CLASS WORK LIST and find the
                                        EMPID for Set B1.
                                   3.   Type this employee number at the ID prompt and press [ENTER].
                                        The Employee Personal Data 1 screen appears. The cursor is
                                        positioned on Permanent Address Line 1 field.
                                   4.   Type in a revised address of your choice. Press [TAB] to move
                                        between fields. Change Line 1, Line 2, City, and Zip fields.
                                   5.   Press [F5].
                                        The message "Update process complete" appears. Next, you will
                                        go directly to a PPS Inquiry screen to check that the record has
                                        been updated in the Employee Data Base.
                                   6.   If the cursor is not positioned the Next Func: prompt, press [TAB]
                                        until the cursor is positioned correctly.
                                   7.   Type IADR and press [ENTER].
                                        Since you did not specify another employee, the record for the
                                        current employee is displayed on the Inquiry Personal Data
                                        screen.
                                   8.   Notice the changed address.
                                   9.   Press [F3] to return to the Update Function Code Menu.




PPS Online Update Desk Reference                                                                       Page 3-13
November 1, 2004                                                                     Module 3: Using the System


                                   Activities For Early Finishers
                                   1.   Change the address on the EADR screen for the employee in
                                        Set B2.
                                   2.   Check that the address change was made to the EDB by accessing
                                        the IADR screen in Inquiry.
                                   3.   Return to the Update at the Function Code Menu when you finish.




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November 1, 2004                                                                       Module 3: Using the System


                                   Logging Off

                                   To exit from the PPS application, simply press [F12] from any screen.

                                   Please return to the Application Selection Menu after exiting from
                                   PPS, by simply pressing the [ENTER] key.

                                            If the system abnormally ends (abends) and you need to
                                            return to the Application Selection Menu, press enter.

                                            For security reasons, the system will automatically terminate
                                            your session after 30 minutes of inactivity.




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November 1, 2004                                                       Module 3: Using the System




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PPS Online Update Desk Reference                                                       Page 3-16

				
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