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University of Dayton Rescue Squad Constitution

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University of Dayton Rescue Squad Constitution Powered By Docstoc
					    University of Dayton Rescue Squad
               Constitution
                     Drafted 01/01/2000
                     Revised 01/02/2003
                     Revised 03/24/2004
                     Revised 4/27/2009

by and for the members of the University of Dayton Rescue Squad

                to clarify and document policy,

                 to recognize its membership,

       and to honor the University of Dayton community

    to which the University of Dayton Rescue Squad owes its
                            existence.




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                         Ratified January 1, 2000


                     TABLE OF CONTENTS

Article I .................................Preamble: Mission Statement


Article II ...........................................................Membership


Article III...........................................................Committees


Article IV .....................................................Administration


Article V .............................................................Operations


Article VI ............................Standard Operating Procedures


Article VII .......................................................Amendments


Article VIII………………………………………...Validity


Article IX……………………………Member Agreement



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Article I—Preamble: Mission Statement
        We swear to serve. It is our duty to provide the highest quality emergency
medical service for our campus and community, and more than that, it is our honor.
Knowledge is our cornerstone, beginning in our training programs and driving us in
continuing education. From knowledge comes competency; and with our competency our
common goal of the safest possible campus is realized. And so, as we gain experience for
the future, we protect the present. We dedicate ourselves to our fellow students, and in
their name and spirit continually strive to improve in every possible aspect, from the level
of professionalism with which we serve to our dedication and skill in the emergency pre-
hospital care community. We pledge to serve ethically and act morally, to be leaders to
our peers and students of our experiences. Always to serve, always to learn: that is our
duty and our honor.




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Article II—Membership
    A. Provisional members
       1.     Class members
                    a. Class members must undergo the interview process.1 Upon
                        acceptance into the class, members must agree to attend the class
                        and commit to at least one (1) year of service after obtaining their
                        certification.2 A signed agreement will document this
                        commitment to the organization. From the beginning of the class
                        until receipt of EMT certification, class members will be
                        considered provisional members.
                    b. Class members must have a valid current driver’s license.
                    c. Class members must complete a series of Hepatitis-B
                        vaccinations as well as other conventional vaccinations as
                        defined by EMT-Basic course requirements unless
                        documentation for the vaccinations can be presented and verified.
                    d. When a class member has successfully passed the class, passed
                        the National Registry, and has a current Ohio EMT-B license
                        card on file at the squad house, the member is officially
                        promoted to a third emergency medical technician (EMT) for the
                        UDRS. If the class member has not passed the Registry within
                        one (1) year of probationary membership period or three (3)
                        attempts of completing the NREMT exam, state mandate
                        requires that the class member repeat the class.3 The University
                        of Dayton cannot be held financially responsible for additional
                        attempts at the NREMT exam and if failure to successfully
                        complete the exam The University of Dayton will be reimbursed
                        for the initial attempt of the test. (No policy was changed just the
                        wording was more clearly stated)
                    e. The class member is expected to have completed sufficient
                       observations with the UDRS in order to familiarize him/herself
                       with the functions and procedures of the UDRS.
                    f. The class member is expected to work one (1), two-hour shift each
                       week for the duration of the class during which they will become
                       familiar with the standard operating procedures of UDRS and
                       work toward becoming a third.
    B. Full members

1
  See Article III, Section B.
2
  a minimum of twenty-four (24) hours a month on duty while fulfilling meeting and training session
responsibilities.
3
  This statement is subject to change upon mandate of state and/or national entities.

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                1. The minimum hour requirement for full member EMTs is twenty-four
                   (24) volunteer hours per month plus two (2) mandatory meetings per
                   month (one (1) general meeting and one (1) training session). EMTs are
                   also expected to volunteer during special events and finals week and other
                   sign-up only weeks. An EMT is also required to attend a training period
                   one week prior to the beginning of the school year.
                2. An EMT is responsible for his/her assigned individual shifts. If an EMT
                   will be unable to fulfill a specific shift, he/she is responsible for finding a
                   substitute for that shift and documenting the substitution. If the EMT will
                   miss his/her assigned shift on a regular basis for an excusable reason,
                   he/she must contact the personnel officer to assign a new shift.4 EMTs are
                   responsible for coordinating shift changes.
                3. The EMT must maintain a current valid driver’s license. If at any time,
                   the EMT’s driver’s license becomes invalid, the Chief, ACP, ACO and all
                   current crew chiefs will meet to discuss the best course of action. It is the
                   responsibility of the member to notify the ACP whenever points are
                   incurred on the member’s driver’s license.
                4. Certification must be maintained throughout service to UD. This can be
                   maintained by National Registry and state guidelines. The UDRS training
                   officer will assist EMTs in acquiring adequate hours for recertification, but
                   the EMT is ultimately responsible to maintain his/her own certification.
                4. Mandatory attendance policy
                      a. The squad member originally scheduled for a shift is responsible for
                          the shift. The Assistant Chief of Personnel should be immediately
                          notified of a member missing a shift.
                      b. It is the responsibility of the member to find a substitute of
                          appropriate promotional level for any shift that must be covered.
                          All substitutions must be recorded. If an arranged substitute does
                          not appear the original squad member will be held responsible.
                      c. If the crew chief on duty fails to appear for his or her scheduled shift,
                          the 2nd or 3rd EMT should immediately contact the Assistant Chief
                          of Personnel and make an attempt to find an immediate
                          replacement.
                      d. Monthly training session and meetings are mandatory for all full
                          members. Notification of absence from a meeting or training
                          session must be provided to the Personnel Officer 48 hours prior to
                          the event. The Personnel Officer must approve the absence.
                          Reasons for absences that may be excused include, but are not
                          limited to family events, school functions, and events that cannot be
                          rescheduled. If there is any question about a reason for absence, the
                          Personnel Officer will consult the Asst. Chief of Personnel. If the
                          absence is not approved the Personnel Officer must notify the EMT
                          immediately.
                      e. Yearly training, taking place approximately one week prior to the
                          beginning of classes in the fall term, is required of all full members.
4
    Valid excuses include class, work, or other mandatory engagements.

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                     The only excused absences will be for Freshman Orientation and
                     Resident Assistant Training. All other absences must be approved
                     by the Asst. Chief of Personnel one (1) month prior to the beginning
                     of training. Members will be notified by June 1st of the date
                     training will commence.

C. Promotion Process
       1. 3rd EMT
                a. A member is considered a provisional member until they turn in a copy
                    of their CPR card, Ohio EMT certification number, immunization
                    records, and driver’s license.
                b. At this time, the member can being wearing the blue uniform polo.
       2. 2nd EMT
                a. A member is considered a 3rd EMT until they complete the promotion
                    packet designated by the Chief, ACP, and ACO.
                b. Agreement must be reached by all crew chiefs for promotion.
                c. At this time an official letter of promotion will be presented to the
                    member and a copy placed in their personnel file
       3. Crew Chief
                a. A member is a 2nd EMT until they complete the following steps:
                        1. Crew Chief Modules
                        2. Run and write up at least four (4) calls
                        3. Run as a 2nd EMT for one semester or have approved clinical
                            experience
                        4. Complete the InternationalTrauma Life Support (ITLS) course
                        5. Complete FEMA IS-200; ICS For Single Resources and Initial
                            Action. (This is a new requirement that Randy implemented
                            during the summer of 2008. All the current CC’s have
                            fulfilled this requirement upon be promoted and CC
                            canidiates for the upcoming year will need to have this
                            completed prior upon consideration for promotion)
                b. Agreement must be reached by all crew chiefs for promotion
                c. At this time an official letter of promotion will be presented to the
                    member and a copy placed in their personnel file
                d. A set of bugles will be issued and worn on the collar of the uniform
                    polo to distinguish the crew chief from other members
    D. Disciplinary Actions
      1. Purpose
          a. The purpose of this section is to protect the reputation, character, and
               knowledge of both the squad and the EMT profession.
          a. Any disciplinary actions must represent the interests of the squad and the
               EMT profession.
          a. Class members and full members are subject to all disciplinary actions
               listed below.
      2. Investigative Hearings
          a. Purpose


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   i. The purpose of investigative hearings is to gather information and facts
        in order to determine proper and fair disciplinary action(s) toward
        members.
   ii. Investigative hearings will be used for suspension and dismissal
        disciplinary actions.
a. General process
   i. Investigative hearings shall be initiated by the Chief, ACP, or ACO.
   ii. Before beginning the investigative hearing process, any member,
        including the member facing disciplinary action, will have the option to
        decline involvement in the investigative process. If the member facing
        disciplinary action declines involvement, he or she remains subject to
        disciplinary action.
   iii. Documentation following a similar structure of that of the Department
        of Public Safety will be composed and given to the member before the
        investigation to summarize the disciplinary actions being filed against
        that member.
   iv. All documentation accumulated throughout the investigation shall be
        filed and locked in an investigatory folder at the squad house
a. Hearings involving class members
   i. The general process guidelines listed above shall be exercised.
   ii. The class instructor(s) and class liaison(s) will be consulted for
        information.
   iii. The Chief, ACP, or ACO will first interview the class member facing
        disciplinary action to gather information.
   iv. Any witnesses or other members may be interviewed by the Chief,
        ACP, or ACO to gather additional information.
   v. A final interview will be conducted by the Chief, ACP, and ACO with
        the class member facing disciplinary action to gather any remaining
        information.
   vi. The information gathered by the Chief, ACP, and ACO will be
        documented in writing and presented to the squad advisor.
   vii. A disciplinary action will be decided by the Chief, ACP, and ACO and
        will be presented to the class member in a timely manner.
a. Hearings involving full members
   i. The general process guidelines listed above shall be exercised.
   ii. The Chief, ACP, or ACO will first interview the member facing
        disciplinary action to gather information.
   iii. Any witnesses or other members may be interviewed by the Chief,
        ACP, or ACO to gather additional information.
   iv. A final interview will be conducted by the Chief, ACP, and ACO with
        the member facing disciplinary action to gather any remaining
        information.
   v. The information gathered by the Chief, ACP, and ACO will be
        documented in writing and presented to the squad advisor.
   vi. A disciplinary action will be decided by the Chief, ACP, and ACO and
        will be presented to the member in a timely manner.


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          a. Hearings involving officers
             i. The general process guidelines listed above shall be exercised.
             ii. This process includes any officer listed in Article IV.
             iii. The Chief, ACP, or ACO will first interview the officer facing
                  disciplinary action to gather information.
             iv. Any witnesses or other members may be interviewed by the Chief,
                  ACP, or ACO to gather additional information.
             v. A final interview will be conducted by the Chief, ACP, and ACO with
                  the officer facing disciplinary action to gather any remaining
                  information. If the Chief, ACP, or ACO is the one in question, an
                  appointed officer will be chosen by the Chief, ACP, or ACO to be the
                  third interviewer.
             vi. The information gathered by the Chief, ACP, ACO, and/or the
                  appointed officer will be documented in writing and presented to the
                  squad advisor.
             vii. A disciplinary action will be decided by the Chief, ACP, ACO, and/or
                  the appointed officer and will be presented to the officer in question in a
                  timely manner.
       2. Warnings
          a. Grounds for a warning
             i. Unexcused absence from events where attendance is mandatory.
             ii. Frequent tardiness or absence from shifts.
             iii. Other actions deemed inappropriate by the executive committee.
          b. Warning process
             i. Member will be contacted by ACP to discuss the reason for warning
                  and schedule a meeting time.
             ii. Upon received a second warning, the member must meet with the
                  executive committee to discuss the reasons for multiple warnings and
                  any further actions. At the discretion of the executive committee other
                  disciplinary actions may be considered.
             iii. At the end of the academic year, all warnings will be taken off the
                  record, but kept in the personnel folders.
       2. Demotion
          a. Grounds for demotion in EMT status
             i. Regular absence and/or tardiness from shifts
             ii. Regular absence from meetings or training sessions.
             iii. Other circumstances where demotion is deemed appropriate by
                  consensus of the executive committee.
          b. Demotion process
             i. The Asst. Chief of Personnel will warn the EMT twice.5
             ii. If the EMT is tardy or absent on any occasion after the second warning,
                  the executive committee6 will review the case of the EMT in question
                  and decide whether the EMT should be demoted.

5
 See Article VII, Amendment to the Points System.
6
 The executive committee is comprised of the Chief, Assistant Chief of Personnel, and Assistant Chief of
Operations

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             iii. Upon decision in the affirmative, the executive committee will decide
                  upon a length of demotion, not to exceed one academic semester and a
                  promotion process once the demotion period has expired, not to exceed
                  established promotion processes.
             iv. The Chief and the Assistant Chief of Personnel will inform the EMT of
                  this decision in a meeting where written notification will be provided.
                  A copy of this notification will be placed in the members personnel file.
             v. If the EMT is absent during the period of demotion, dismissal of the
                  member in question can be considered by the executive committee.
          c. Appeals
             i. Upon receiving written notification of demotion, the EMT may choose
                  to appeal the decision.
             ii. In this event, the officers, including the executive committee, will meet
                  to discuss the case and vote to uphold or overturn the decision. At the
                  discretion of the executive committee or the request of the member in
                  question, all crew chiefs may be included in this meeting. If the
                  member in question is an officer or crew chief, he or she can not be a
                  member of the appeals committee. A majority vote is required to
                  overturn the decision.
      3. Suspension
          a. Grounds for suspension
             i. Grossly inappropriate behavior. 7
             ii. Grossly inappropriate patient care8
             iii. Behavior deemed unprofessional by the executive committee.
          a. Suspension process
             i. The suspension process will follow the investigative hearing process
                  listed above.
             ii. All suspensions as a result of the investigative hearing process are final.
4. Dismissal
       a. Grounds for dismissal
             i. Grossly inappropriate behavior.9
             ii. Voluntary withdrawal from the UDRS following adequate fulfillment
                  of service requirements or in the case of extenuating circumstances.10
             iii. Grossly inappropriate patient care.11
             iv. Absence during a period of demotion.
             v. Behavior deemed unprofessional by the executive committee.
       b.     Dismissal process

7
  See University of Dayton Student Handbook for description of inappropriate behavior.
8
  See The Greater Miami Valley Emergency Medical Services Council’s Basic EMT Standing Orders
Manual and Ohio revised code for definition of appropriate patient care; any actions against these standards
shall be considered grossly inappropriate.
9
  See University of Dayton Student Handbook for description of inappropriate behavior.
10
   The EMT must notify the chief of resignation at least one (1) week prior to withdrawal from the squad.
11
   See The Greater Miami Valley Emergency Medical Services Council’s Basic EMT Standing Orders
Manual and Ohio revised code for definition of appropriate patient care; any actions against these standards
shall be considered grossly inappropriate.


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i. The dismissal process will follow the investigative hearing procedure
     listed above, except in the circumstance listed below.
ii. All dismissals as a result of the investigative hearing process are final.
iii. An EMT may be dismissed without prior warning only in cases where
     the misconduct is so extreme that it threatens the future of UDRS or the
     safety of a crew or patient. The decision to immediately dismiss any
     member must be made by consensus of the executive committee. In
     these cases, the UDRS advisor must be advised prior to the dismissal of
     pending dismissal without warning. In all other cases, the investigative
     hearing process shall be followed.




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Article III—Committees
     A. Electoral Committee
          1.    Purpose
                a. The purpose of the electoral committee is to interview, assess, and
                   appoint officers to the executive committee.12
                b. The electoral committee must represent the interests of the squad in its
                   decisions.
             2. Appointment
                a. The electoral committee is comprised of eleven (11) members: the
                   chief, the assistant chief of personnel, the assistant chief of operations,
                   three (3) crew chiefs, three (3) second EMTs, and two (2) third EMTs.
                   A member of the executive committee running for a position for the
                   following year will not be permitted to be a member of the electoral
                   committee. An adequate replacement for the position on the electoral
                   committee will be decided by majority vote of the general squad. The
                   UDRS faculty advisor may also contribute to the candidate interview
                   process but will not have a vote in the final decision.13* No more than
                   five (5) graduating seniors may participate in the electoral
                   committee.14
                b. The electoral committee is chosen by the squad via nomination. The
                   potential committee member must agree to the nomination before
                   appointment to the committee. Nominees are not obligated to
                   participate in the process.
                c. The squad will vote on accepting nominees, and those receiving the
                   majority vote will comprise the committee.
             3. Duties
                a. Appointed committee members are expected to review executive
                   committee candidates and are encouraged to assess and consider squad
                   opinions of the candidates.
                b. Appointed committee members must attend the candidate interview
                   session and contribute to the discussions on appointment of officers to
                   the executive committee. They are ultimately responsible for the
                   appointment of officers based on squad vote, interview, and general
                   impression.
                c. All electoral committee members will maintain any information that is
12
   Officer elections must occur on a yearly basis during the month of February, allowing for March to be a
shared time of leadership between current and newly elected officers. Newly elected officers will begin
serving in their appointed leadership positions on April 1.
13
   As of 01/01/2000, the UD public safety administrative lieutenant is the squad advisor. Whoever is the
current squad advisor may contribute to the candidate interview process.
*
 In the case of a senior officer (chief or assistant chief) running for office, a squad member must be nominated
by the squad to take that officer’s place on the electoral committee.
14
   If this is not possible due to limitations of personnel available to be on the committee, the fewest number
of seniors possible shall be on the committee. If a 5th year will be attending the University next year they are
to still be considered a “graduating senior” and may also serve as a graduating senior the following year.


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              discussed during the interviewing process confidential. Violating this
              policy will result in disciplinary action as deemed appropriate by the
              executive committee.
           d. After the election if electoral committee members are approached by
              candidates they are to direct those candidates to the Chief, ACO, ACP
              and not comment on the matter.

B. Interview committee
   1. Purpose
           a. The purpose of the interview committee is to select class members for
              induction into the UDRS.
           b. The interview committee must represent the interests of the squad in
              its decisions.
   2. Duties
           a. The interview committee is responsible for appointment of new class
              members for the fall EMT class.
           b. The interview process must occur during the spring so that class
              members can be alerted prior to the end of the winter term.
           c. The time commitment required by the interview committee members
              depends on the number of applicants for the class.
           d. The interview committee must represent the vision and mission of the
              squad while selecting new members. New members should show
              leadership characteristics so that the squad will endure following
              graduation of its current membership.
           e. New members will be chosen upon majority agreement by the
              interview committee.
   3. Assembly
           a. The interview committee is comprised of the current officers and any
              other squad member who is approved by the Chief.
   4. Process
           a. The executive committee will gain approval from the UDRS advisor
              for the size of the fall class.
           b. The Chief, ACP, & ACO are responsible for selecting the applicants to
              be interviewed for entry into the fall class.
           c. Each member of the interview committee is responsible for reviewing
              the selected applications prior to the interview process.
           d. Prior to interviews, the interview committee should meet to decide
              upon the process and/or questions that will be addressed during
              interviews.
           e. Upon completion of the interviews of the selected applicants, the
              interview committee will decide by majority vote the applicants that
              will be offered positions in the fall class. Additionally, alternate class
              members will be selected in the event that a chosen class member
              should forfeit their position.
           f. A letter of acceptance or rejection will be sent to all applicants that
              were interviewed for a position in the class. The letters of acceptance


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                          will stipulate that the applicant’s position in the class will be secured
                          upon receipt of an e-mail confirmation of acceptance sent to the
                          Assistant Chief of Personnel.

C. Grievance committee
      1. Purpose
              a. The purpose of the grievance committee is to officially bring internal
                 squad issues to the attention of the officers in order to request change
                 in policy.
              b. The grievance committee is a conditional committee that may be
                 formed by non-executive squad members whenever a need is assessed
                 by the general squad or by a minimum of three (3) members who wish
                 to file a grievance.15
              c. The grievance committee must consider the interests of the squad in its
                 decisions.
      2. Duties
              a. The grievance committee, when formed, is responsible for locating an
                 internal problem, agreeing on a solution, and providing a written
                 proposal to the general squad signed by all members of the committee.
              b. The grievance committee may initiate constitutional amendments.
              c. The general squad will vote on proposed issues identified by the
                 grievance committee. A two-thirds (2/3) majority by the general squad
                 will result in adoption of the proposed policy and/or modification of
                 the previous policy.
      3. Assembly
              a. The grievance committee can be formed under the aforementioned
                 circumstances with or without the knowledge of the executive
                 committee.
              b. The grievance committee must be comprised of at least one (1) crew
                 chief, one (1) second EMT, and one (1) third EMT.
              c. If the committee does not include at least three (3) members that
                 fit the above criteria, proposed policy modifications will not be
                 considered by the executive committee or the general squad.
D. Officer committee
   1. Purpose
              a. The officer committee is responsible for administrative activities
                 (including policy decisions, scheduling, events, fundraising, and
                 internal and external affairs).
              b. The officer committee is comprised of a chief, an assistant chief of
                 personnel, an assistant chief of operations, a personnel officer, a
                 training officer, a public relations officer, a maintenance officer, an
                 equipment officer, a special events officer, one or two class liaisons,
                 and a CPR coordinator.
              c. The officer committee must represent the interests of the squad in its
                 decisions.
15
     See Article III, Section C 3.b.

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     2. Duties
                 a. The administrative duties are outlined per officer in Article IV.
                 b. The officer committee may initiate constitutional amendments.
                 c. The officer committee will meet bi-monthly or as deemed appropriate
                    by the Chief to discuss current issues concerning squad.

   3. Appointment
             a. The officer committee is officially appointed by the electoral
                committee, whose decision relies heavily on the vote provided by the
                general squad.
             b. Officer committee candidates must submit a formal letter of intent,
                which will be available for review by all squad members, prior to
                initial election by the general squad.16
             c. Also prior to election, the candidates are encouraged to present a
                speech to the general squad.
             d. Following speeches, the general squad submits votes for candidates.
                The votes are tallied and submitted to the electoral committee.
             e. The candidates then undergo candidate interview process before
                the electoral committee and are appointed to their respective
                positions by the committee.
E. Subcommittees
   1. Purpose
             a. Subcommittees are conditional committees which can be formed in
                order to assist officer positions.
             b. Each officer committee member is authorized to form a subcommittee.
             c. Subcommittees must represent the interests of the squad it their
                decisions.
   2. Duties
             a. A subcommittee is responsible for assisting an officer committee
                member in carrying out an event, activity, or duty.17
             b. The scope of duties depends on the nature of the activity and is at the
                discretion of the officer presiding over the subcommittee.




16
 Deadlines for letters of intent are specified by the chief.
17
 Responsibilities of subcommittee members do not include shift coverage for the officer committee
member.

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Article IV—Administration
A. Chief
   1. The chief must uphold the squad mission at all times through demonstration and
      administration.
   2. The chief must ensure that the squad maintains its twenty-four (24) hour volunteer
      service commitment to the UD community.
   3. The chief is the squad’s main liaison to UD’s administration and local entities
      related to the squad. A healthy relationship must be maintained at all times.
   4. The chief is the main medical official on the squad and has the final authority in
      medical decisions.
   5. The chief is responsible for ensuring that adequate personnel and equipment
      remain following his or her term of office to maintain the squad following his or
      her departure from office.
   6. The chief is responsible for maintaining the squad account at DayAir Credit
      Union.

B. Other positions
   1. These positions complement the chief’s office. They all assist the chief in aspects
      regarding functions of the squad.
   2. Assistant chief of personnel (ACP)
              a. The assistant chief of personnel must uphold the squad mission at all
                  times through demonstration and administration.
              b. The chief is the direct supervisor of the assistant chief of personnel.
              c. The assistant chief of personnel is responsible for aiding the chief in
                  any personnel-related issues. These duties can include maintenance of
                  personnel files and the database, considering policy, administering
                  disciplinary actions, supervising shift scheduling, and coordinating
                  new member recruitment.
              d. It is the responsibility of the ACP to facilitate all external
                  communication between the EMT Class Instruction and will serve as
                  the liaison between that individual and UDRS. (This addition stems
                  from the additional responsibility and emphasis we are placing on
                  the ACP in helping with the class as a result from the revision chain
                  of command structure from earlier this year)
   3. Assistant chief of operations (ACO)
              a. The assistant chief of operations must uphold the squad mission at all
                  times through demonstration and administration.
              b. The chief is the direct supervisor of the assistant chief of operations.
              c. The assistant chief of operations is responsible for oversight of vehicle
                  and equipment maintenance. This includes cleaning the vehicle and
                  the equipment, restocking and reordering equipment, uniforms, and
                  house and vehicle maintenance (interior and exterior), assuring that
                  state, University, and OSHA mandates are upheld. The ACO must
                  also ensure that the ambulance is serviced in the summer.
              d. The ACO is responsible for coordinating drivers and crew chief
                  training and will coordinate with the Chief, ACP, and Training Officer

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                        for completing this training. (There hasn’t really ever been a sole
                        person charged for coordinating this so we are just adding this
                        training as the ACO’s responsibility)
       4.   Training officer
                    a. The training officer must uphold the squad mission at all times through
                        demonstration and administration.
                    b. The assistant chief of operations is the direct supervisor of the training
                        officer.
                    c. The training officer is responsible for scheduling and planning training
                        sessions, providing opportunities for continuing education and
                        furthering the knowledge and skills of each EMT.
                    d. The training officer is responsible for certifying the competence of
                        each EMT upon application of National Registry certification renewal.
                    e. The training officer is responsible for planning and executing the
                        activities of a training week one week prior to the start of the academic
                        year.
                    f. The training officer is in charge of maintaining a skill of the week.
       5.   Personnel officer
                    a. The personnel officer must uphold the squad mission at all times
                        through demonstration and administration.
                    b. The assistant chief of personnel is the direct supervisor of the
                        personnel officer.
                    c. The personnel officer is responsible for scheduling shifts and assuring
                        through scheduling that the squad will remain in service twenty-four
                        (24) hours a day seven (7) days a week while providing members at all
                        levels of membership reasonable and adequate opportunity for
                        volunteer hours.
                    d. The personnel officer is responsible for computing and distributing
                    monthly hours per request as well as general meeting minutes.
       6.   Public relations officer
                    a. The public relations officer must uphold the squad mission at all times
                        through demonstration and administration.
                    b. The assistant chief of personnel is the direct supervisor of the public
                        relations officer.
                    c. The public relations officer is responsible for internal and external
                        squad relations including media relations18, university public events,
                        fundraising, assisting with new member recruitment, and publicity.
                    d. The public relations officer also maintains the web-site, arranges
                        special clothing orders, and is in charge of the UDRS business card.
                    e. The pubic relations officer must also plan and execute the annual
                         Lesley E. Smith Memorial 5K Run.
       8.   Equipment and Maintenance officer
                    a. The equipment officer must uphold the squad mission at all times
                        through demonstration and administration.
                    b. The assistant chief of operations is the direct supervisor of he
18
     All outside media relations must be handled through the University of Dayton Office of Media Relations.

                                                                                                    17 of 39
                  equipment officer.
             c. The equipment and maintenance officer is responsible for maintaining
                  inventory, reordering and restocking equipment, refilling oxygen tanks,
                  noting expiration dates on equipment, maintaining adequate amounts
                  of supplies within the house, and laundering soiled linens and
                  uniforms.
             d. The equipment and maintenance officer is responsible for restocking
                  supplies for the ambulance during the summer term while UDRS is out
                  of service.
             e. The equipment and maintenance officer must maintain daily and
                  weekly check sheets for Squad 1.
             f. The equipment and maintenance officer is responsible for assuring that
                  the ambulance will remain in safe and functional repair, updating
                  inventory lists, and maintaining sanitary conditions within the house
                  and the ambulance, and laundering soiled linens and uniforms. (The
                  above is just combining the position of equipment officer and
                  maintenance officer to one position)
 9. Special Events Officer
             a. The special events officer must uphold the squad mission at all times
                  through demonstration and administration.
             b. The chief is the direct supervisor of the special events officer.
             c. The special events officer is responsible for planning social activities
                  for the squad, coordinating squad cookouts and banquets, and
                  maintaining an accurate account of events and squad functions. This
                  includes documenting events through photography, collecting media
                  reports, compiling scrapbooks and awards packets, including, but not
                  limited to, University of Dayton awards.
             d. The special events officer is also responsible for the annual publication
                   and distribution of the UDRS alumni news letter.
10. Class Liaison (Appointed by the Chief, ACP and ACO)
             a. At the discretion of the Chief, ACP and ACO, there may be one (1) or
                  two (2) class liaisons.
             b. The class liaison(s) must uphold the squad mission at all times through
                  demonstration and administration.
             c. The assistant chief of personnel is the direct supervisor of the class
             liaison(s).
             d. The class liaison is responsible for maintaining an open channel of
                  communication between the current squad and the new class members.
                  The liaison is expected to attend classes on a semi-regular basis and to
                  assist the class members with all tasks pertaining to obtaining their
                  EMT certification. Progress reports, particularly any problems
                  encountered or failing class members should be relayed at officer
                  meetings.
             e. The class liaison’s responsibilities will last until each class member has
                successfully passed the National Registry. Attendance and participation
                in officer meetings beyond that is strictly voluntary.


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11. CPR Coordinator
                a. The CPR coordinator must uphold the squad mission at all times
                through demonstration and administration.
                b. The assistant chief of operations is the direct supervisor of the CPR
                coordinator.
                c. The CPR coordinator is responsible for keeping records, advertising
                and scheduling CPR classes, maintaining an adequate level of instructors,
                ensuring adequate supplies for the program are kept and overall
                coordination of the program.
                d. The CPR coordinator is also responsible for coordinating the inspection
                of the on-campus AED’s and maintaining a log of these inspections.
                (This summer 10 or so AEDs will installed in academic buildings and
                Randy is going to have us check them on a monthly or less basis, details
                will follow about this program)
C. Officer Vacancy
       1. The purpose of this section is to outline how an officer vacancy will be filled.
       2. The Chief shall notify squad of the vacancy in writing. If the Chief position is
          vacant, the ACP shall notify the squad.
       3. Until the vacancy is filled, job duties will be delegated based on the
           administrative hierarchy listed in Article IV.
       3. Those interested in filling this role shall submit their name to the Chief. If the
          Chief position is vacant, submissions shall be directed to the ACP.
                a. Any general squad member or current officer can petition to fill this
                    role.
       4. The current officers will form an interview committee and interview those
           interested in filling the role.
                a. Should a current officer run for the position, they will not be permitted
                    to be a part of the interview committee.
                b. Upon completion of interviews, the committee will vote to determine
                    who will fill the vacancy.
                        1. In the event of a tie, the Chief has the deciding vote.
                        2. If the position of Chief is vacant, the next higher officer will
                           preside as outlined in sequential order of Article IV, Section B.
                        3. Should the vacancy be filled by a current officer, the above
                           process will be repeated to fill the recently vacated position.
       5. The above process shall be completed in a timely manner.




                                                                                     19 of 39
Article V—Operations
A. Scheduling meetings, training sessions, and class sessions
   1. In order to reserve rooms for events, the Chief or other approved officer19 should
      contact Kennedy Union Room Reservation services and submit the event
      description, date, and times for approval.
   2. If flyers or signs are desired, the Student Involvement and Leadership office must
      be contacted for approval. The Student Involvement and Leadership office can be
      contacted for proper hanging procedures.
   3. Upon request, the Student Involvement and Leadership office may also broadcast
      events over Flyer TV and advertise on the UD calendar.
B. Special events
   1. Special events must be approved through the Student Involvement and Leadership
      for event and flyer validity.
   2. No individual money will be accepted by any member of the UDRS while
      representing the UDRS. Donations to the general squad are allowed.
   3. If the ambulance is in service during a special event, a minimum of a two (2)-
      person crew is required. Standard operating procedures apply unless otherwise
      specified by the emergency medical services (EMS) coordinator of the event.
   4. The standard uniform policy applies to special events unless the chief specifies
      otherwise.
C. Publicity and media relations
   1. All external media contact must be handled through the UD public relations office
      prior to interview or media contact.
   2. Media coverage via the Flyer News, Campus Report, or any other University
      publication, may be handled by any member of the squad with prior approval by
      the chief, public relations officer, or assistant chief of personnel.
   3. Any media coverage should be documented by the public relations officer for
      future reference.
D. Fundraising
   1. Fundraising events and publicity must be approved by the Student Involvement
      and Leadership Office unless they occur off-campus.
   2. All money attained by a fundraiser will be deposited into the squad account,
      which can be accessed only by the chief or the UDRS faculty advisor.
   3. Fundraising activities should be thoroughly researched to ensure that money will
      be made.
   4. Fundraisers require the approval of the executive committee prior to the events.
   5. External solicitations must be approved through UD’s vice president for

19
     Other officers requesting rooms must be approved by the Chief

                                                                                 20 of 39
       advancement. In order to gain approval, the squad should present a proposal to
       the advancement office.
E. Personnel files
   1. Files regarding pertinent information of individual members must be maintained.
   2. Any member has the right to free access to the contents of their file. For security
       and confidentiality, the files will remain locked for storage. The Chief and Chief
       of Personnel will have access to the files. Any member wishing to access their file
       will contact one of these officers and will be able to gain full access to their file.
   3. Files must include the following information:
               a. completed application
               b. copy of National Registry card
               c. copy of Ohio registration card
               d. copy of driver’s license
               e. Completion of UD driver’s safety course
               f. medical records (Hepatitis B, tuberculosis, measles, mumps record)
               g. all levels of training received (second, crew chief, etc.) and letters for
                   promotion
               h. any disciplinary actions filed against member
               i. signed and notarized waiver
               j. Completion of UDRS driver training
               k. continuing education documentation (ITLS, seminars, etc.)
               l. Federal Emergency Management Agency (FEMA) Training
                       1. IS-100 Introduction to Incident Command System, I-100
                       2. IS-700 National Incident Management System (NIMS), An
                       Introduction
                       3. IS-200; ICS For Single Resources and Initial Action.
               m. certificate of completion of Crew Chief Modules
               n. other pertinent information deemed necessary by the Chief, ACP,
                   ACO, or Personnel Officer
F. Uniform policy
   1. Non-EMT members (drivers, provisional members, observers)
               a. Non-EMT members should wear a white polo-style shirt. Wearing an
                   EMT shirt when not yet certified is misidentification and is against the
                   law. Shirts should be tucked in at all times.
               b. Navy blue or black dress pants are the only kind acceptable for duty.
                   Neither corduroys nor jeans are allowed. Brown or black belts are
                   appropriate and must be worn.
               c. Brown or black shoes or boots are mandatory as part of the uniform.
                   Shoes must be comfortable and suitable for outdoor conditions and
                   physical activity. Athletic shoes (sneakers) are not allowed. If socks
                   are visible, navy or black socks must be worn.
               d. The UD Rescue coats are to be kept in the squad house closet at all
                   times and may be used only by the crew on duty. No member of the
                   squad is to wear these coats outside of regular duty. The squad
                   windbreakers are also acceptable dress for duty.



                                                                                      21 of 39
               e. Members are responsible for laundering their own uniforms.20
               f. The only hats acceptable for duty are those purchased through the
                  squad with UD Rescue identification on them. Other baseball caps or
                  hats worn backwards are unacceptable for duty.
               g. If a member has hair that hangs down around his/her face, it must be
                  pulled back sufficiently to avoid unsanitary contact during patient care.
                  This policy is standard with OSHA regulations to protect both the
                  EMT and the patient. Facial hair should be well-groomed and
                  trimmed.
               h. Earrings and/or other visible body piercings are not allowed while on
                  duty. No necklaces or bracelets are allowed, other than medical alert
                  tags. If a necklace can be concealed underneath the shirt, it is
                  permitted.
       2. EMT members
               a. Royal blue shirts provided by the UD Department of Public Safety will
                  be worn by all EMT members. Only white, navy blue or light grey T-
                  shirts may be worn under the uniform polo shirts. Shirts must be
                  tucked in at all times while on duty. Navy blue soft uniform shirts
                  (“overnight shirts”) purchased through UDRS may be worn between
                  the hours of 2200 and 0900. Overnight shirts may also be worn on the
                  weekends by the on duty crew, starting Friday at 1800 until Monday at
                  0900. These shirts are to be treated as duty shirts and are not to be
                  worn outside of work.
               b. Navy blue dress/EMS pants are the only kind acceptable for duty.
                  Neither corduroys nor jeans are allowed. Brown or black belts are
                  appropriate and must be worn at all times. A squad jumpsuit, located
                  in the squad house living room closet or on the squad, may also be
                  worn.
               c. Brown or black shoes are mandatory as part of the uniform (boots, if
                  they look professional, are also allowed). Shoes must be comfortable
                  and suitable for outdoor conditions and physical activity. Athletic
                  shoes (sneakers) are not allowed. If socks are visible, navy or black
                  socks must be worn.
               d. The UD Rescue coats are to be kept in the squad house closet at all
                  times except for use during cold weather while on duty. No member
                  of the squad is to wear these coats outside of regular duty. The squad
                  windbreakers are also acceptable dress for duty.
               e. EMTs are responsible for laundering their own uniforms.21
               f. The only hats acceptable for duty are those purchased through the
                  squad with UD Rescue identification on them. Fire helmets are also
                  acceptable for crew chiefs during fires or motor vehicle crashes. Other
                  baseball caps or hats worn backwards are unacceptable for duty.
               g. If an EMT has hair that hangs down around his/her face, it must be
                  pulled back sufficiently to avoid unsanitary contact during patient care.
20
     See Article IV, Section G.5.
21
     See Article V, Section G.5.

                                                                                    22 of 39
                    This policy is standard with OSHA regulations to protect both the
                    EMT and the patient. Facial hair should be well-groomed and
                    trimmed.
                h. Earrings and/or other visible body piercings are not allowed while on
                    duty. No necklaces or bracelets are allowed, other than medical alert
                    tags. If a necklace can be concealed underneath the shirt, it is
                    permitted.
                i. The crew chief on duty will be distinguished in a manner approved by
                    the executive committee.
    3. There are no exceptions to the uniform policy unless otherwise specified in
       individual cases by the chief. General cleanliness will be noted by individual
       crew chiefs. Each member of the UDRS must help to achieve the goal of
       professionalism by following uniform policy guidelines. Additional specifications
       will be noted at any special events.
G. Cleaning uniforms (FIX UP)
    1. Unused uniforms, located in the closet in the squad house living room, should be
       cleaned regularly.22
    2. Cleaning the uniforms is typically assigned to the maintenance and equipment
       officers.
    3. The maintenance and equipment officers or other assigned member should use the
       squad laundry card to access washing machines and dryers.
    4. The laundry card should not be used for any other reason.
    5. If a uniform is soiled during a call with body substances, the uniform must be
       contained in a biohazard bag and laundered at the Squad House with hot water
       and detergent. (Now that we have a washer and drier at the house uniforms can
       be cleaned here and environmental safety doesn’t provide this service anymore)
H. Washing the ambulance
    1. The ambulance should be washed regularly.
    2. Washing the ambulance is the responsibility of the crew on duty.23
    3. The ambulance can be washed in the driveway at the squad house. The
       ambulance should also be sufficiently dried after cleaning.
I. Reimbursement
    1. If a squad member purchases an item for the general squad at his/her own
       expense, the member should be reimbursed from the squad fund or through public
       safety. Approval by the chief or the assistant chief of operations prior to the
       purchase is required in order for reimbursement.
    2. It is the responsibility of the member to produce a receipt or other document
       recording the purchase and the amount spent.
    3. The receipt should be given to the chief, who will reimburse the member from the
       squad fund or submit the receipt to the administrative lieutenant of public safety.
J. Property loss or damage
    1. The UDRS cannot be held responsible for lost or damaged personal property.
    2. Crew members are discouraged from bringing valuable property to the squad

22
 How often the uniforms are cleaned is at the discretion of the chief or on a need basis.
23
 The crew should determine cleanliness of the ambulance during the routine squad sanitization (see Article
VI, Section B.1.c).

                                                                                                  23 of 39
      house while on duty.
   3. Cell phones, pagers, etc. are discouraged while a crew member is on a call; the
      property could be damaged or lost, and the equipment itself can be distracting to
      patients and crew during treatment and transport. All cell phones should be
      turned off when on a call or in the hospital. Cell phone usage while driving and
      operating the squad is prohibited.
K. Quality improvement
   1. The internal improvement of the squad is vital to its endurance.
   2. Run sheets must be submitted to the Chief, ACP & ACO for quality improvement.
   3. Copies of run sheets should be placed in the run sheet folder located in the squad
      house. The Chief, ACP, ACO or other designated squad member will review the
      sheets and write comments for the crew.
   4. Questions about standard operating procedures, protocols, and policy may be
      raised by any members of the squad and should be directed to the chief.
   5. Bi-annual assessments will be conducted by the squad members at the end of each
      semester.
   6. The executive committee may elect to conduct a survey with the public safety
      officers at the end of the academic year.




                                                                                 24 of 39
Article VI—Standard Operating Procedures
A. The UDRS will be dispatched to all medical emergency calls for any person within
   the University of Dayton community.
B. While on duty
   1. Arrival for duty
              a. Each crew member will arrive on time and in uniform per the uniform
                  policy.
              b. Upon arrival, each crew member is responsible for documenting his or
                  her hours via the Log-In database on the squad computer.
              c. The crew members will complete all pre-service checks including
                  squad checks, sanitation, and house condition checks, which will be
                  documented by each member in the Log-In database.
   2. On duty
              a. The crew chief shall ensure that all standing and training orders are
                  completed by the crew.
              b. The crew chief is responsible for the actions of his or her crew while
                  on duty. All members will maintain a professional and mature attitude
                  while on a call and while representing the UDRS in any regard.
              c. The squad house will be well-maintained at all times during a shift.
              d. The crew chief will ensure that all paperwork has been properly
                  completed and filed.
              e. The squad members on duty shall be constantly prepared and
                  accessible to respond to emergency calls. Each crew member must
                  have a functional mobile radio when outside of the squad house.
   3. Going Off Duty at Shift Change
              a. Each EMT will remain on duty until dismissed by an entering EMT of
                  equal or greater rank or level of certification.
              b. A minimum of one (1) crew chief and one (1) second EMT is required
                  in order to remain in service. Ohio law requires 2 certified EMTs to
                  treat and transport a patient.
C. Going in or out of service
   1. In service
              a. The crew chief is responsible for acquiring the keys and ambulance
                  from public safety headquarters.
              b. The crew chief is responsible for notifying dispatch via the 800 MHz
                  radio that the squad is in service when adequate crew is present and
                  prepared; if the previous crew has not called out of service, the new
                  crew should not radio dispatch to call in service.
              c. Prior to calling in service, the crew on duty must perform a routine
                  squad check in order to ensure adequate function of equipment.
   2. Out of service
              a. The crew chief is responsible for contacting the dispatcher via 800
                  MHz Radio to call out-of-service immediately upon equipment failure,
                  inadequate personnel, inclement weather, or at the discretion of a



                                                                                25 of 39
                       higher-ranking officer.24
                  b.   A member of the executive committee must be contacted immediately
                       upon calling out-of-service for any reason.
                  c.   If the ambulance is in need of repair, the crew chief or the sergeant on
                       duty should notify the towing agency to remove the ambulance to the
                       proper service provider. The crew chief or officer must wait to leave
                       the scene until the ambulance has been safely towed.
                  d.   The crew chief is responsible for returning the ambulance and keys to
                       the dispatcher upon calling-out-of service for a holiday or vacation.
                  e.   The crew chief on duty is responsible for locking all necessary
                       compartments of the ambulance when calling out of service.
                  f.   The crew chief should notify a member of the executive committee in
                       order to lock the squad house for vacations or holidays.
D. On a call
   1. Responding to a call
             a. The UDRS will be dispatched via radio or phone by the dispatcher at
                UD public safety headquarters. The crew chief on duty may also
                choose to self-dispatch the squad in the case of walk-up patients or if
                the crew witnesses potential patients.25
             b. The crew will respond to all calls. Lights and sirens will be utilized at
                the discretion of the crew chief.
             c. Each crew member should have a functional mobile radio when
                outside the squad house to ensure communication between crew and
                UD public safety.
             d. The driver is responsible for removing the extension cord and plug
                from the ambulance prior to leaving the squad house garage.
             e. The ambulance must be operated in accordance with Ohio Department
                of Public Safety regulations regarding motor vehicle and emergency
                vehicle operation.
             f. When responding to a call, the ambulance should be parked so that it
                does not pose a hazard or cause unnecessary disruption to the safe flow
                of traffic. The emergency sequencer lights will be used if the
                ambulance is blocking the roadway or is in a high traffic area.
             g. In case of fire calls, the driver should park the ambulance clear of fire
                hydrants and fire apparatus at such a location as to not interfere with
                firefighting operations and should be able to leave the scene at any
                time if necessary. If the squad has not been dispatched to a fire call,
                the ambulance will not leave until instructed to do so.26
             h. The crew chief or designated member is responsible for notifying
                dispatch via radio in order to document the following times: call
                received/cleared, Squad 1 enroute to the scene, Squad 1 at the scene,
                Squad 1 enroute to the hospital with the number of patients and/or

24
   The chief must be notified before the crew chief calls out-of-service unless an emergency situation arises.
25
   The crew chief must wait for authorization by the sergeant on duty before responding to a call of this
nature (witnessing a potential patient).
26
   See Article VI, Section E.

                                                                                                      26 of 39
                     riders, Squad 1 at the hospital; or Squad 1 in service with a signed
                     refusal; also, the times for ALS enroute, ALS on scene, and ALS
                     enroute to hospital can be obtained where applicable.
                i. The senior medical official shall decide if conditions require assistance
                     via response of additional rescue personnel.27 The crew at the scene
                     will initiate and maintain patient care until relieved by rescue
                     personnel of equal or higher level of certification.
                j. If the crew must notify medical control, a crew member should use the
                     handheld radio or cellular phone. The phone numbers for medical
                     control of the various hospitals are programmed into the phone.
                     Medical control can also be notified via the BLS radio located in the
                     patient compartment of the ambulance or by calling from a private
                     telephone at the scene.
     2. During a call
                a. The ambulance should remain running during a call. The driver is
                     responsible for ensuring all vehicle and compartment doors are locked
                     once leaving the ambulance for the patient.
                b. The UDRS crew will adhere to the Montgomery County protocol for
                     EMT-Basics.
                c. The patient always needs to be strapped to the cot.
                d. Second EMTs, third EMTs, and observers must follow instructions
                     from the crew chief.
                e. Each member’s role during the call should be determined prior to
                     arrival on scene.
     3. After a call
                a. The ambulance and equipment should be sanitized following any call,
                     and disposable equipment should be replaced at the hospital.
                b. The ambulance must be moved or turned off following patient transfer
                     as required by the receiving facility.
                c. The crew chief is responsible for accurately documenting runs or the
                     crew member running the call with crew chief supervision.
                d. The run report should be signed by a staff member of the receiving
                     hospital before the EMTs leave the patient. A crew member should
                     call UD public safety dispatch to receive times and the run number for
                     the call. The run report should then be completed while the ambulance
                     is cleaned. One (1) copy of the report goes to the receiving emergency
                     department, one (1) copy to the EMS coordinator, and one (1) copy to
                     “Reports and Paperwork” bin in the Sergeants cubicle at UD public
                     safety.
                e. The crew chief must copy the run report at public safety headquarters
                     and using the copy sleeve to obscure the patient’s name, address, social
                     security number, and other confidential material information. The copy
                     of the report should then be placed in the squad run sheet file at the


27
  The senior medical official is the person with the highest level of Ohio certification at the scene. If all
training levels are equal, the crew chief is the senior medical official.

                                                                                                        27 of 39
                   squad house for quality improvement review.28
               f. The driver is responsible for turning off the battery and replacing the
                   extension cord and plug into the ambulance.
               g. The driver is responsible for ensuring that the driver and passenger
                   doors, the back doors, the side doors, and all external compartments
                   are locked prior to entering the house.
               h. The second is responsible for entering run data into the computer run
                   log. The computer and run log codes are located in the squad house
                   office. Following an entry, the run log file must be saved.
               i. Radios should be placed on the charger upon returning from a call.
               j. While on duty, crew members may sleep in the squad house.
                   However, the crew remains responsible for all calls for which the
                   UDRS is dispatched. Due to the proximity of mixed sex crews,
                   members should remain clothed in an appropriate manner, particularly
                   when sleeping, so as to not offend other members of the shift.
                   Example: gym shorts or pajama pants should be worn over underwear.
               k. Following a particularly intense call, the crew may choose to initiate a
                   Critical Incident Stress Debriefing (CISD). For best results, a CISD
                   should be held by members of the crew at least one (1) hour after the
                   call. The CISD should be an informal discussion, and crew members
                   should encourage openness and self-evaluation. In the case that a
                   CISD is required, the chief must be notified immediately. The chief
                   will then make the necessary arrangements with the appropriate
                   agency.
E. Procedure for fire calls29
   1. In the case of a fire call where the Dayton Fire Department (DFD) is dispatched,
       the UDRS will be called at the discretion of the sergeant on duty.
   2. The ambulance crew shall remain at quarters until dispatched by UD public
       safety.
   3. The crew will help in the removal of the ballard poles for the DFD and crowd
       control as requested by the sergeant on duty or DFD.
   4. Upon arrival at the scene, the ambulance shall be parked so that it does not
       interfere with firefighting operations or block the arrival of other emergency
       vehicles. If possible, the ambulance should be parked upwind from the fire. The
       ambulance should be accessible during an emergency and parked such that it may
       be moved at any time. It should not be blocked by objects, crowds, or other
       obstacles.
   5. Upon arrival at the scene, the crew chief shall report to the fire officer in charge
       and advise him or her of the availability and location of the UDRS.
   6. The crew chief should wear a yellow or blue fire helmet for identification
       purposes.30
   7. The driver or a designated member must stay with the ambulance at all times to
       monitor the radio and to move the ambulance if necessary.

28
   See Article V, Section K.
29
   All normal standard operating procedures shall be followed involving a fire call.
30
   The crew chief should also wear a yellow or blue helmet during motor vehicle crashes.

                                                                                           28 of 39
    8. At no time will any member of the UDRS enter a burning structure.
    9. In the case that the UDRS is needed for another call, the fire officer in charge
        should advise as to whether response is appropriate prior to departure. If the fire
        officer requests that the crew stay on scene, the UD public safety dispatcher
        should be notified.
F. Multi-casualty incidents (MCI)
    1. An MCI is characterized as any situation in which the patients exceed the capacity
        of one ambulance.
    2. On-DutyCrew: The on-duty ambulance crew will respond to the scene of the MCI
        or designated staging area with the ambulance.
     1.1. If the ambulance crew is the first medic unit to arrive and the scene has been
     deemed safe, the crew will utilize the triage tape belts in compartment 6 to perform
     initial triage on victims until an Incident Commander (IC) with higher medical
     authority arrives and gives the crew a different assignment.
     1.2. After initial triage is completed, the crew will function as a transport unit and
     may transport up to two (2) patients to a hospital designated by the incident
     commander, his/her designee, or local protocol.
     1.3. The crew will function immediately as a transport unit if:
          1.3.1. Arrival on scene has been delayed due to scene safety (for an active
          shooter, hazardous materials, etc).
          1.3.2. Assigned to an ambulance staging area.
          1.3.3. So designated by the IC.
     1.4. After transporting patients, the crew will return to the ambulance staging area
     unless assigned otherwise by the IC.
 2. The ambulance crew will maintain a presence on 800 MHz radio talkgroup (channel)
 “UD OPS 1” until directed otherwise by the IC.
     2.1. When operating on a non-UD talkgroup, the crew must use “UD Squad 1” as
     opposed to “Squad 1” in all radio transmissions to avoid confusion with other
     agencies.
 3. Once released from their assignment and upon termination of incident command,
     the ambulance crew will return to the UDRS staging area and participate in a
     Critical Incident Stress Debriefing (if deemed necessary).
     3.1. Squad 1 will remain out of service until the ambulance can be sanitized and
           restocked with the minimum equipment required by Ohio Revised Code.
     3.2. An in-service determination will be made by the ranking UDRS officer and
     UDRS advisor.
 II.Off-DutyMembers: Please note: Participation in the response to any MCI is voluntary,
 and is limited to members who are certified as an EMT. No member will ever be asked,
 or decide on their own accord, to enter a scene that has not been deemed safe by the
 U.D. Police, the Incident Commander, or other designated authority. Assistance is
 limited to the policies below:
  1. In the event of an MCI on campus all members will report to the UDRS staging
      area and check in with the UDRS officer in charge, as described below; no
      member will respond directly to the sceen of an incident.
     1.1. The primary staging area, unless damaged, destroyed, within the incident
           scene, or otherwise unreachable, is the Squad House.
          1.1.1. The alternate staging area is the lobby of College Park Center.

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    1.2. All members should come to the UDRS staging area wearing closed-toed shoes
    and pants, with a shirt or jacket identifying the person as a member of UDRS.
    1.3. If responding to an MCI from off campus, members must return to campus in an
    orderly manner, and if driving a vehicle, members must obey all traffic laws.
2. The UDRS officer in charge for the MCI is established based on the following
    rank. This authority is transferred to the higher ranking officer upon his/her
    arrival.
                  1. Chief
                  2. Assistant Chief of Operations
                  3. Assistant Chief of Personnel
                  4. The senior-most Crew Chief (by length of membership)
    2.1. The UDRS officer in charge will establish communication with the UDRS
                       Advisor, Lt. Randy Groesbeck, via cell phone.
        2.1.1. All other members will communicate only with the UDRS officer in charge
        at the UDRS staging area, and will make no attempt to contact Lt. Groesbeck.
        2.1.2. If Lt. Groesbeck will be unreachable for a period of time, he will
               designate an alternate official for the UDRS officer in charge to contact.
3. Strike Teams of 2-3 EMT’s will be assembled with consideration to experience and
time of arrival.
    3.1. Strike Teams will be given an assignment by the UDRS officer in charge.
          This assignment will typically be secondary field triage (triage tags) or
          treatment area support (at the triage tarps).
    3.2. Upon assignment, a strike team will fall under the supervision of a designated
          IC, Section Chief (such as operations, triage, treatment, or transport), or UD
          Public Safety Administrator. Questions or safety concerns should be directed
          to this individual, and the team should maintain this assignment until released
          or re-assigned unless the assignment becomes unsafe.
    3.3. While functioning as part of a strike team, all members must operate inside
          their normal scope of practice, following all body substance isolation
          precautions, UDRS standing orders, and GMVEMSC protocols.
4. Once released from their assignment and upon termination of incident command, all
members will return to the UDRS staging area and participate in a Critical Incident
Stress Debriefing (if deemed necessary), bringing all UDRS triage/treatment equipment
with them to be cleaned and re-stocked.

This SOP provides a basic guideline for UDRS operations during an MCI, and has been
designed with safety and accountability in mind. While no MCI can be predicted, a
clear understanding of these procedures by all members will enable an ordered response
to any MCI. Please remember that you are an unpaid volunteer with limited personal
protective equipment and resources available, and that other personnel will be
responding who are better equipped and paid to handle the risks that many MCI’s can
pose. Please maintain an appropriate level of awareness to the incident, stay with at
least one other member, avoid placing yourself in harm’s way, and seek help
immediately if you become ill or injured during your response.

If you have any questions pertaining to this SOP or the role of UDRS in an MCI, please direct them to the
Chief, the Assistant Chief of Operations, or the Assistant Chief of Personnel.

                                                                                                  30 of 39
 (This above addition is just the SOP document that was created by the top three as well as input from
 Randy and many of the CC’s in a effort to better inform the general member what to do if an MCI
 occurs on campus. The formatting needs to be uniformed with the rest of the constitution however all
 the information is above).

G. Crew injury during a call
   1. The following procedure applies when a member of the UDRS is injured in the
      line of duty.
   2. At the discretion of the crew chief, DFD will be notified of the injury for care of
      the original patient and/or the injured crew member.31
               a. If DFD is not called, the crew must treat the injury while considering
                   body substance isolation.
               b. If DFD is called, the crew must begin to document the injury with the
                   standard report process in order for appropriate treatment of the injured
                   crew member.
   3. The crew must consider the safety of the injured crew member as well as the
      safety of the original patient at all times.
   4. If further treatment will be required by the injured crew member, an “injury in the
      workplace” form and an incident report must be filled out immediately.32
   5. In order for UD’s EMS insurance to cover medical expenses, the injury must be
      accurately documented by both the UDRS and the UD police department. The
      injured crew member should acquire a copy of the police report. This copy, as
      well as copies of the other forms, should be taken to the environmental safety
      office as soon as possible.
   6. It is strongly recommended that the injured UDRS member copy all of these
      forms and keep accurate record of all events leading up to the injury.
   7. The environmental safety office will submit the insurance claim to UD’s EMS
      insurance company, which will consider the claim for coverage.
   8. When filling out incident reports, the injured member should not apply for
      Worker’s Compensation.33 Instead, the injured member should mark clearly that
      he/she is a volunteer and requires no financial compensation for missed work (but
      expects coverage of medical expenses).
H. Equipment failure during a call
   1. If a piece equipment fails during a call, the urgency of the situation depends on the
      stability of the patient and the availability of backup equipment.
               a. If the patient is stable
                       i. The crew should check for backup equipment and provide
                          interventions as necessary.
                       ii. The failure should be documented and brought to the
                           immediate attention of the equipment and/or maintenance

31
   In the event that the crew chief is the injured subject, the sergeant on duty will be responsible for the
decision to call DFD. If the sergeant on duty is not yet present, the second EMT on duty will be responsible
for this decision.
32
   The forms are available at public safety headquarters or the environmental safety office.
33
   Members of the UDRS do not qualify for Worker’s Compensation while on duty because they are
volunteer officials.

                                                                                                   31 of 39
                            officer.
                b. If the patient is unstable
                        i. The crew should check for backup equipment and provide
                           interventions as necessary.
                        ii. If backup equipment is unavailable, DFD must be called
                           immediately in order to assist the rescue operation.
                        iii. The failure should be documented and brought to the
                           immediate attention of the equipment and/or maintenance
                                   officer.
    2. Certain pieces of equipment must be functioning properly for the squad to remain
        in service. The following are the minimum requirements in order to remain in
        service as far as functioning equipment:
                a. the ambulance, including emergency lights and warning signals
                b. oxygen, sufficient non-rebreather masks, cannulas, and tubing
                        1. Oxygen in the on board cylinder must have at least 500 PSI
                        2. Oxygen in the portable cylinders must have at least 700 PSI
                c. the automated external defibrillator
                d. the cot
                e. at least two (2) radios
                f. one backboard and adequate straps, full set of c-collars
                g. the rapid extrication device or short backboard
                h. full and valid drug bag (nitroglycerin, epinephrine, and baby aspirin)
                i. airway management equipment (intubation kit, bag-valve mask,
                    suction)
                j. adequate bandages, tape, splints, linens
                k. adequate body substance isolation materials
    3. Backup equipment should always be available; the crew is responsible for
        replacing any equipment used during a call in order to remain in service.
I. Car Accident Protocol
   1. Members of UDRS should only assist in motor vehicle extrication at the request
        of DFD, DPD, or UD public safety officers, and only if the UDRS members are
        properly equipped and attired.
   2. Additional help will be contacted if needed for scene safety, extrication,
        treatment, or transport.
   3. Per federal law, all crew members must wear the ANSI reflective safety vests
        provided in the ambulance during a car accident or any other call that takes place
        in a roadway or vehicle traffic area.
J. First Responder Protocol
    1. If the ambulance is in need of repair but a full crew is available for duty, the crew
        may respond to calls as First Responders with limited transport capabilities.
    2. The crew chief on duty must acquire the keys to a UD Escort Vehicle and notify
        the dispatcher that the squad will be acting as First Responders.
    3. In the event of a call
                a. Main dispatch should dispatch both Squad 1 and a UDPD unit to the
                    scene. The first unit to arrive on scene will advise whether to dispatch
                    DFD following assessment of the scene and patient condition.


                                                                                     32 of 39
b. Radio contact between the squad, main dispatch, and all other UDPD
   units will remain the same.
c. Equipment that must be transferred from the squad to the trunk of the
   escort vehicle includes, but is not limited to:
        i. first in bag
        ii. oxygen tank
        iii. AED
        iv. KED bag
        v. any handheld radios
        vi. clipboard with run sheets
d. Squad 1 will then function as First Responders with limited transport
   capabilities, which implies:
        i. Squad 1 can provide immediate, life-saving interventions while
           DFD is enroute.
        ii. All interventions are at the discretion of the crew chief, or of
           medical direction at the receiving hospital in the case of use of
           AED or pharmacology.
        iii. Squad 1 can escort ambulatory patients to the receiving
             hospital’s triage ward
        iv. Squad 1 may only act as a first responder for all critical patients
             or those requiring transport on a cot. Transport will be made by
             DFD.
e. Passengers in the escort vehicle, including squad crew members,
   patients, and/or other passengers, must be restrained by seatbelts at all
   times.
f. During response to a call, the driver of the escort vehicle must observe
   all traffic laws, adhere to UD driving policies, and exercise due regard
   for the safety of others.
g. If Squad 1 is transporting a patient to the hospital, the 3rd EMT must
   drive, the 2nd EMT must ride in the front passenger seat, and the crew
   chief must ride in the back seat with the patient. No other passengers
   should be in the vehicle at that time, as capacity limits of the vehicle
   would otherwise prevent safe and/or comfortable travel.
h. After arrival on scene and before departure from the scene, the escort
   vehicle must be turned off with the keys removed from the ignition. If
   the escort vehicle is parked where it could potentially interfere with
   traffic patterns, the hazard lights must be turned on.
i. While on scene the driver should either lock the vehicle or remain in
   the driver seat.
j. As First Responders, the crew members will recognize and exercise
   the same scene safety and BSI precautions as are normally exercised.
k. Though acting as First Responders, the EMTs on duty will maintain
   their level of certification and are authorized to perform interventions
   as such.
l. Maintenance of the escort vehicle
        i. Squad checks on the escort car should include assessment of the


                                                                        33 of 39
                                 body (exterior, tires, etc.), the interior, the lights (headlights, tail
                                 lights, brake lights, hazard lights, turn signals, etc.), radio
                                 function, need for gas, and ensuring that all equipment is
                                 present and functioning.
                              ii. A clean sheet will cover the back seat of the vehicle at all times.
                              iii. The vehicle must be sanitized following each call.
                              iv. Squad 1 assumes the responsibility of ensuring that any and all
                                 infectious waste or biohazardous materials are disposed of
                                 according to OSHA regulations.
   4. Getting gas
              a. If the escort vehicle is low on gas, it can be refueled with unleaded fuel
                  at the Speedway station on E. Stewart St.
              b. The UD Public Safety account number, the license plate number, and
                  the signature of the crew chief on duty are required to fill the gas tank.
K. Ambulance vehicle procedures
   1. Steps to turn on the ambulance
              a. Unplug the cord
              b. Turn on the battery located on the left side of driver seat
              c. Insert black ignition key into ignition and turn half-way
              d. When orange “Wait to Start” light on dash mount indicator turns off,
                  turn the ignition on
              e. Turn on the Master Switch located on center consul
              f. Pull headlight switch on34
              g. Remove the parking brake
              g. Do not tamper with high-idle module; this is set to certain permanent
                  levels.
              h. Pull ambulance slowly out of driveway to avoid scraping rear bumper
                  on pavement.
   2. Squad checks
              a. Squad checks should be performed upon every shift change.
              b. Turn on the ambulance
              c. Perform the following duties
                       i. Inspect the body of the vehicle, looking for damage that could
                          impair safe operation.
                       ii. Ensure that all outdoor compartments are closed and/or locked.
                       iii. Inspect tires for air level and damage.
                       iv. Inspect interior surfaces and upholstery for damage and
                           cleanliness.
                       v. Test the horn, siren, PA, lights (including emergency and scene
                          illumination lights), and radio for full range of operation
                       vi. Check fuel level.
                       vii. Inspect equipment on the inside of the vehicle per checklists
                          located inside the squad.
   3. Operation during an emergency
              a. To activate the emergency lights, turn the sequencer switch on.
34
     Headlights must be on at all times when driving.

                                                                                                  34 of 39
               b. To activate sirens, turn the siren switch to wail, yelp, or pier.
               c. Privileges during emergency operation include:
                       i. Parking the ambulance anywhere as long as it does not damage
                          personal property or endanger lives.
                       ii. Proceeding past red stop signals, flashing red stop signals, and
                          stop signs provided that the intersection is safe to pass.
                       iii. Exceeding the posted speed limit by fifteen (15) miles per hour
                          as long as life and property are not endangered.
                       iv. Disregarding regulations that govern direction of travel and
                          turning is specific directions, with proper caution and signals.
               d. Two questions that must be considered are:
                       i. Did you use due regard for the safety of others?
                       ii. Was it a true emergency in which the best information available
                          to you indicated a possible loss of life or limb?
               e. When parking on a roadway, activate the hazard lights located on top
                   of the steering wheel base.
               f. If scene illumination is necessary, activate the appropriate “scene
                   light” switch.
     4. Getting fuel
               a. Take ambulance to the Speedway station on E. Stewart Street.
               b. Fill tank with diesel fuel only.
               c. To pay for gas, follow the directions printed on the instruction card
                   under the driver’s side visor.
     5. Backing the ambulance into a space35
               a. Orient self to the mirrors.
               b. Turn on the sequencer switch to activate lights.
               c. Ensure that the “Reverse Alarm” switch is turned on.36
               d. Unroll driver-side window to ensure verbal communication between
                   driver and backer.
               e. The backer should stand approximately ten (10) feet behind the
                   ambulance and one (1) foot to the left of the driver side.
               f. Using designated hand signals and verbal communication, the backer
                   leads the driver into the space.
     6. Turning off the vehicle
               a. After backing the ambulance slowly into the driveway, apply the
                   parking brake and put the ambulance into park.37
               b. Turn off any accessory switches (air conditioning, radio, etc.).
               c. Turn off the headlights.
               d. Turn off the Master Switch.
               e. Applying the brake, turn the ignition off.
               f. When the engine has stopped completely, turn the battery off.

35
   A backer must be used at all times when backing the ambulance. Ignoring this policy will result in written
reprimand and possible point accumulation.
36
   If the ambulance is backing up in a hospital parking lot, the reverse alarm switch should be deactivated.
37
   When pulling the ambulance into the squad house driveway, from the driver’s perspective, the passenger-
side mirror lines up with the center wooden strip of the squad house office window.

                                                                                                     35 of 39
h. Plug the cord into the ambulance and hang it over the driver-side
   mirror.




                                                                   36 of 39
Article VII—Amendment
 A. Amendments may be proposed in accordance with Article III, Section E.2.b. or
    Article III, Section C.2.b.
 B. Amendments must be ratified by a two-thirds (2/3) majority of the whole squad.
 C. The executive committee should consider making revisions to the constitution at
    the end of their term.




                                                                              37 of 39
Article VIII—Validity
  A. All rules and policies will be valid and enforced at all times following ratification.
  B. Any rule may be considered immediately null and void if in violation of any of the
     following:
         1. Ohio Revised Code
         2. Ohio Ambulance Licensing Board
         3. Montgomery County/Greater Miami Valley Emergency Medical Services
             Council protocol
         4. City of Dayton ordinance
         5. University of Dayton rules and policies
         6. University of Dayton Department of Public Safety rules and policies
         7. Direct order or request of a higher ranking or certified official or an
             official representing any of the above agencies.




                                                                                   38 of 39
Article IX—Member Agreement
        I, the undersigned, have read the above constitution for the University of Dayton
Rescue Squad and agree to its terms. I agree to attend the mandatory meetings and
training sessions, and I will be responsible for fulfilling a minimum of twenty-four (24)
hours of volunteer service per month for the duration of one (1) year following initial
induction into the UDRS as an EMT. I will uphold the UDRS mission and adhere to the
constitution and its principles to the best of my ability.




Signature __________________________________________ Date _______________




Printed Name_______________________________________


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