Docstoc

Agenda

Document Sample
Agenda Powered By Docstoc
					                           Council Agenda
City of Westminster
                  Title:   Council Meeting



          Meeting Date:    Wednesday 7 May 2008


                 Time:     7.00pm


                           Westminster Council House
                Venue:
                           97-113 Marylebone Road, London NW1


             Members:      All Councillors are hereby summoned to attend
                           the Meeting for the transaction of the business
                           set out below.




                           Admission to the public gallery is by ticket, issued
                           from the ground floor reception at Council House
                           from 6.30pm.

                           Please telephone if you are attending the meeting
                           in a wheelchair or have difficulty walking up steps.
                           There is wheelchair access by a side entrance.



                           An Induction loop operates to enhance sound for
                           anyone wearing a hearing aid or using a
                      T    transmitter. If you require any further information,
                           please contact Nigel Tonkin.

                           Tel: 020 7641 2756
                           Fax: 020 7641 8077
                           Minicom: 020 7641 5912
                           Email: ntonkin@westminster.gov.uk
                           Corporate Website: www.westminster.gov.uk
                                         2


1.    Appointment of Relief Chairman
      To appoint a relief Chairman.


2.    Minutes
      To sign the Minutes of the Meeting of the Council held on 12 March 2008.


3.    Lord Mayor's Communications
(a)   The Lord Mayor to report that on Thursday 27 March she attended the State
      Banquet held at the Guildhall to mark the visit of the President of France and
      Madame Sarkozy.

(b)   The Lord Mayor to report that on Thursday 10 April she held a lunch to mark
      the retirement of The Lord Imbert as Her Majesty‟s Lord Lieutenant of Greater
      London.

(c)   The Lord Mayor to report that on Monday 14 April she attended an evening of
      interfaith celebration at the West London Synagogue.

(d)   The Lord Mayor to report that on Monday 21 April she sent a letter of loyal
      greeting, from the Councillors and Citizens of the City of Westminster, to
      Her Majesty The Queen - to mark her 82nd birthday.

(e)   The Lord Mayor to report that on Monday 21 April she held a fundraising
      champagne tea party at the Hyatt Regency London – The Churchill. The
      event raised over £13,000 in support of her chosen charity, Carers Network
      Westminster.


4.    Vote of Thanks
      To the retiring Lord Mayor, Councillor Carolyn Keen and her escort, Mr
      Andrew Keen.


5.    Declarations of Interests (if any)
      To receive declarations of interests from Members and Officers of the Council.




                                                           Council Agenda 7 May 2008
                                        3


6.   Petitions and Deputations (if any)
     (a)   Councillor Christabel Flight to present a petition on behalf of
           Westminster Older People‟s Action calling on the City Council to
           implement a number of measures for the benefit of the elderly in
           Westminster, including ensuring home care workers stay the full
           allocated time and do the work specified in the Care Plan properly;
           allowing visitors of older residents to use Westminster‟s residents‟
           parking bays; advertising the pavement hotline on streetlamps; and
           marking dropped kerbs with yellow lines so that they cannot be illegally
           parked.

     (b)   To receive any other petitions or deputations.


7.   Questions
     (Standing Order 9 limits the questions to matters relevant to the general work
     or procedure of the Council).


8.   Councillor Issues
     (a)   Councillor Aziz Toki – Voluntary Grants and Monitoring

     (b)   Councillor Philippa Roe – The new European Air Quality Directive and
           its potential implications for Londoners and local government.



9.   Statements on Urgent Matters Pursuant to Standing Order
     4(3) (if any)
     (Standing Order 4(3) provides that with the approval of the Chairman of the
     Meeting, the Leader of the Council may make a statement on an urgent matter
     and the Leader of the Opposition will have an equivalent right to reply).




                                                            Council Agenda 7 May 2008
                                         4



10.   Cabinet Reports
      To receive and consider the following Cabinet reports:-

      (A)   Cabinet Reports                                             Pages

            Date

            17 March                                                    6-9
            14 April                                                    10 - 14

      (B)   Cabinet Committee Reports

            Date

            3 March                                                     15 -16

      (C)   Individual Cabinet Member Decisions

            Period

            1 March to 24 April 2008                                    17 - 35


11.   Committee Reports
      To receive and consider the following Committee reports:

      Committee                                 Date                    Pages

      Children and Young People                 31 March                36 - 37
      Audit and Performance                     31 March                38
      Built Environment                         1 April                 39 - 42
      Resources and Corporate Services          8 April                 43 - 45
      * General Purposes                        10,14 & 22 April        46 - 47
      * General Purposes                        14 April                48
      Health and Community Services             16 April                49 - 51
      Westminster Scrutiny Commission           22 April            (To Follow)
      Audit and Performance                     23 April                52 - 53
      Standards                                 29 April            (To Follow)

      *There is a recommendation for decision in the above report.




                                                          Council Agenda 7 May 2008
                                        5



12.   Notice of Motion –
      (a)   Affordable Housing

            To be moved by Councillor David Boothroyd and seconded by
            Councillor Guthrie McKie:

            “That the Council notes that the Planning and City Development
            Committee agreed on 2 August 2007 to grant permission for the
            redevelopment of French Railways House, 177-179 Piccadilly, W1, with
            no contribution towards the affordable housing fund despite including
            residential space equivalent to 15-17 units; notes further that when the
            Mayor of London intervened to direct refusal because of the lack of
            affordable housing, the applicant immediately offered the £591,000
            contribution requested by the Mayor, such that permission has now
            been granted; applauds Councillor Grahame for insisting at the
            Committee that an affordable housing contribution be made; applauds
            Mayor Livingstone for fighting for affordable housing in Westminster;
            calls on Councillors Argar, Doyle, Hyams, Moss and Page to apologise
            for their failure to do likewise; and condemns Councillor Harvey for
            misrepresenting the affordable housing policies of the Mayor and the
            Council in her comments to the Evening Standard as reported on 3 rd
            April 2008”.




Westminster City Hall
Victoria Street
London SW1
25 April 2008                                 Director of Legal and
                                              Administrative Services




                                                          Council Agenda 7 May 2008
                                         6


REPORT OF THE CABINET ON 17 MARCH 2008
The following Members of the Cabinet were present:

Councillors:     Colin Barrow     - Deputy Leader and Cabinet
                                    Member for Finance and Support
                                    Services
                 Ian Adams        - Cabinet Member for Adult Social
                                    Services
                 Daniel Astaire   - Cabinet Member for Customer and
                                    Community Services
                 Alan Bradley     - Cabinet Member for Street
                                    Environment
                 Danny Chalkley   - Cabinet Member for Transport and
                                    Economic Development
                 Angela Harvey    - Cabinet Member for Housing
                 Audrey Lewis     - Cabinet Member for Community
                                    Protection and Licensing
                 Sarah Richardson - Cabinet Member for Children’s
                                    Services


1.    Proposed Closure of Pimlico School as a Community School
      and its re-opening as an Academy in September 2008
(a)   We reported to the Council in November last year that we had agreed (i) the
      offer of an invitation to the Future charity as nominated sponsor to join the
      Council in submitting an Expression of Interest in creating a new school, the
      Pimlico Academy from September 2008 and (ii) the proposed timescale for the
      closure of the Pimlico Community School and authorised the undertaking of all
      necessary statutory procedures, including formal consultation and publication
      of statutory notices in connection with the closure.

(b)   The statutory consultation on the proposed closure of Pimlico as a community
      school and its re-opening as an Academy in September 2008 took place
      between 29 October and 7 December 2007. Following this the Cabinet
      Member for Children‟s Services decided, in the light of the responses and the
      views of stakeholders (including the Children and Young People Overview and
      Scrutiny Committee) that statutory notices proposing the closure of Pimlico
      School should be published. The period for representations following the
      publication of statutory notices ended on 15 February 2008.

(c)   We have now received a report summarising the representations received up
      to the date of publication of the report and seeking a decision on whether or
      not the Council should formally close Pimlico School as a community school
      on 31 August 2008 (dependent on approval to open a new Academy by the
      Secretary of State).




                                                          Council Agenda 7 May 2008
                                           7


(d)   We were reminded (i) of the responsibilities placed on the Local Authorities by
      the Education and Inspections Act 2006 which clarified the core role of
      Councils in respect of schools and placed new duties on local education
      authorities and (ii) of the benefits that Academy status would bring.

(e)   In addition to the report we considered further representations received
      between publication of the report and 17 March and received legal advice from
      the Director of Legal and Administrative Services. In light of all the information
      before us we took the view that the pursuit of Academy status would be the
      quickest way of ensuring better educational standards and would be in the
      best long term interests of pupils whilst preserving the diversity and choice of
      schools and promoting the fulfilment of children‟s potential. At the same time
      we acknowledged the strength of opposition expressed in the responses to the
      publication of the statutory proposals and the genuineness of the concerns put
      forward but concluded that the proposals were valid and that the best way to
      achieve the statutory requirements was the closure of Pimlico School as a
      community school and its reopening as an academy.

(f)   We therefore agreed, having considered the representations received in
      response to the publication of statutory proposals, to close Pimlico Community
      School with effect from 31 August 2008, subject to the Secretary of State for
      Children, Schools and Families entering into a Funding Agreement with the
      Future charity (or Trustees on behalf of the charity or charitable body to be
      established) by 31 August 2008 approving the establishment of a Pimlico
      Academy on the same site with effect from 1 September 2008. We have also
      agreed to the Council entering into the necessary agreements with the
      proposed Sponsor, the Trustees of the proposed Pimlico Academy or any
      other persons or body established to represent the proposed Sponsor or
      Academy.

2.    Annual Audit and Inspection Letter
(a)   We have considered the Annual Audit and Inspection Letter (which has been
      circulated separately to all Members of the Council) which provides an overall
      summary of the Audit Commission‟s assessment of the Council, drawing on
      audit, inspection and performance assessment work carried out during the
      course of the year.

(b)   The Audit Commission‟s conclusions are that the Council provides excellent
      value for money and is improving strongly.

(c)   The Audit Commission has identified that action is needed by the Council to (i)
      continue developing means by which all involved in delivering local services
      work together effectively, in particular through local area agreements; (ii)
      monitor risks to services provided through contracts with third parties; and (iii)
      take steps to improve arrangements for financial reporting.

(d)   We have noted the Annual Audit and Inspection Letter and approved the
      responses to the areas identified for action.



                                                             Council Agenda 7 May 2008
                                           8


3.    Theatreland Strategy
(a)   We have reported previously to the Council on the Theatreland Initiative
      through which the Council is working alongside the theatre industry and other
      key stakeholders in the West End to strengthen the identity of London‟s
      theatre district, put the “sparkle” back into Theatreland and bring about
      comprehensive public realm improvements to the area.

(b)   We have now received a report on the results of the public consultation on the
      draft Theatreland Strategy and the suggested officer responses to comments
      received.

(c)   The Strategy, which has been widely welcomed, highlights the principles on
      which concept designs for the Theatreland identity and streetscape
      improvements will be based. It also outlines various issues and actions
      identified from previously commissioned studies and early engagement with
      key stakeholders.

(d)   In adopting the final version of the Strategy we noted that there is a shortfall
      between the estimated cost of the investment to support it and the current
      provision in the capital programme. As a result efforts are being made to
      secure external funding to meet the funding gap.

4.    Draft Concept Designs for Leicester Square
(a)   We reported to the Council in December last year that we had agreed to go
      out to public consultation on the draft concept plans for major improvements to
      Leicester Square, its gardens and surrounding side streets.

(b)   We have now considered a report on the outcome of the consultation. There
      was general support for most aspects of the proposals and the draft designs
      have received a high level of positive media interest.

(c)   We have therefore given in principle agreement to the proposed financing and
      phasing of the scheme and agreed that tenders be sought. There is provision
      in the capital programme for the Council‟s contribution which will be utilised to
      match fund contributions by Heart of London. We have also agreed to release
      £800k from the Transport for London (TfL) contribution in order to progress to
      initial and detailed design stages of the scheme.

5.    Adoption of Amended Enforcement Policy
(a)   We have received a report on the new statutory Regulators‟ Compliance Code
      effective from 6 April 2008 which local authorities are obliged to have regard to
      in respect of many of their functions.

(b)   The purpose of the new code is to embed a risk-based, proportionate,
      targeted and flexible approach to regulatory inspection and enforcement
      among the regulators it applies to.



                                                             Council Agenda 7 May 2008
                                        9


(c)   The Council‟s current Enforcement Policy, adopted by us in June 2003, has
      been amended to reflect the new requirements of the Regulators‟ Compliance
      Code and we have adopted the revised version with effect from 6 April 2008.



                                                      COLIN BARROW, Chairman

                     _______________________________


      Local Government (Access to Information) Act 1972 – Background Papers
      Report and Minutes of the Cabinet Meeting on 17 March 2008




                                                        Council Agenda 7 May 2008
                                             10


REPORT OF THE CABINET ON 14 APRIL 2008
The following Members of the Cabinet were present:

Councillors:        Sir Simon Milton     -        Leader of the Council
                    Colin Barrow         -        Deputy Leader and Cabinet
                                                  Member for Finance and Support
                                                  Services
                    Robert Davis         -        Chief Whip and Cabinet Member
                                                  for Planning
                    Ian Adams            -        Cabinet Member for Health and
                                                  Adult Social Services
                    Daniel Astaire       -        Cabinet Member for Customer and
                                                  Community Services
                    Alan Bradley         -        Cabinet Member for Street
                                                  Environment
                    Danny Chalkley       -        Cabinet Member for Economic
                                                  Development and Transport
                    Sarah Richardson -            Cabinet Member for Children’s
                                                  Services
                    Angela Harvey        -        Cabinet Member for Housing
                    Audrey Lewis         -        Cabinet Member for Community
                                                  Protection and Licensing

Also Present:       Councillors Alastair Moss, Melvyn Caplan and Harvey
                    Marshall


1.    Strategic Review 2008
(a)   We have considered the annual Strategic Review report covering
      achievements over the past year (2007/08) and setting out the City Council‟s
      priorities over the next 12 months taking account of the Leader‟s Speech to
      the Council on 5 March 2008. The report also included the Government
      Relations and Lobbying Priorities for the coming year.

(b)   Last year‟s One City programme provides a successful platform on which to
      build and the report set out details of the third year of One City, comprising 30
      individual projects grouped under the four underpinning themes of One City –
      Order, Opportunity, Enterprise and Renewal. This is the most ambitious
      programme to date and will need to be delivered against the backdrop of the
      tight financial settlement, the economic turndown and a new regulatory
      framework.

(c)   We have endorsed the Strategic Review and the One City Programme for
      2008/09.




                                                            Council Agenda 7 May 2008
                                          11


2.    Every Older Person Matters – 2008/09 Programme
(a)   We received a report updating us on the development of the EOPM policy for
      improving the life experiences of older residents and setting out a series of
      new services and initiatives to take EOPM into its second year.

(b)   The 2008/09 programme has been shaped through the widest ranging
      consultation with older residents ever undertaken in Westminster as well as at
      discussion groups organised by older people themselves.

(c)   The City Partnership has recently agreed to adopt EOPM as a partnership
      policy and opportunities for all partners to contribute to the development of the
      programme will be taken forward during this year.

(d)   We agreed the targets and deliverables for EOPM detailed in the report and
      we also agreed to a proposal to establish an EOPM fund for service
      developments that will directly benefit older residents and to which
      departments will be able to make bids during the year.

3.    Arts and Culture Strategy
(a)   We have received the new Strategy for Arts and Culture which reflected the
      responses received during consultation with arts and cultural organisations,
      Members and the public, together with an associated Action Plan.

(b)   Under the Strategy the Council‟s role is, in the main, to enable and broker
      improved partnership working with the cultural sector rather than to be a
      provider. There is also an emphasis on increasing the opportunities for young
      people to participate in cultural activities which features as a project in the new
      One City Programme.

(c)   We have approved the Strategy and Action Plan which will help the City
      Council to fulfil its ambition of Westminster being the best place in the world to
      live and grow up in.

4.    Validation of Achieving Transformational Savings Targets to
      Trigger New Reward Arrangements; Remuneration Strategy
(a)   We considered reports on the above which included views expressed by the
      Audit and Performance Committee and the Resources and Corporate
      Services Overview and Scrutiny Committee. Details are included in the
      reports to Council from these two Committees elsewhere on the Council
      Agenda.

(b)   The process for triggering the new Reward arrangements involved a three
      stage validation – by officers, by the Audit and Performance Committee and
      final sign off by the Cabinet and required ongoing transformational savings of
      at least £10m per annum to be delivered to trigger Reward. Officers had
      validated that WorkSmart had delivered a total of £13.7m in transformational



                                                             Council Agenda 7 May 2008
                                         12


      benefits prior to 31 March 2008 to be offset against the anticipated cost of
      delivering the new Reward arrangements and the costs of enhancing the IT
      provision to support future transformation. The combination of the two was
      estimated to cost in the region of £1m, leaving a net £12.7m, which is in
      excess of the £10m target.

(c)   Councillor Melvyn Caplan, the Chairman of the Audit and Performance
      Committee, was present at our meeting to explain his Committee‟s
      consideration of both issues (ie Validation of Savings and Remuneration
      Structure). The Committee had requested supplemental information on
      savings to be submitted to the Resources and Corporate Services Overview
      and Scrutiny Committee. This had been done and the Overview and Scrutiny
      Committee had been satisfied that savings had been achieved sufficient to
      trigger reward.

(d)   In respect of the Remuneration Strategy we received (i) draft proposals for
      replacing the existing pay and performance pay structure with a “fit for
      purpose” remuneration structure focusing on rewarding performance and
      increased contribution and (ii) an update on the current consultation taking
      place with staff representatives. The intention is for the new structure to
      support the City Council‟s One City ambitions through promoting a higher
      skilled and higher remunerated workforce.

(e)   As referred to above the proposals have been examined by the Audit and
      Performance Committee and the Resources and Corporate Services Overview
      and Scrutiny Committee. Both Committees had submitted constructive
      comments and had agreed that, overall, the proposals represented the best
      way forward. We thanked both Committees for the excellent way they had
      worked together to examine both issues. We also thanked all involved in the
      delivery of savings.

(f)   We agreed that having exceeded the commitment to deliver £10m in cashable
      ongoing benefits by 31 March 2008, approval be given to the new Reward
      proposals being triggered.

(g)   We have also approved the approach being taken by the Director of Human
      Resources on developing the new remuneration structure in line with the draft
      proposals submitted to us, and in making every effort to reach a negotiated
      agreement with staff representatives, we have authorised him to conclude
      negotiations in order that the new pay and grading structure can be introduced
      by Autumn 2008 (backdated to April 2008).

(h)   A further report will be submitted to the Cabinet in Summer 2008 once the
      consultations with staff representatives have been concluded.




                                                           Council Agenda 7 May 2008
                                         13


5.    Westminster Adult Education Service (AES) – Property
      Strategy

(a)   We last reported on the AES property strategy to the Council in January and
      we have now been updated on progress with both the property strategy and
      the AES service strategy.

(b)   The main aim is to replace the existing premises used by the AES with a
      purpose built centrally located facility and three new satellite centres. The
      London Regional Committee of the Learning and Skills Council have approved
      capital grant funding of £9.2m towards developing the purpose built centrally
      located facility on the Moxon Street site. Final approval to this funding is due
      to be given by the National Learning and Skills Council at the end of the
      month.

(c)   We were advised of work undertaken to identify the most suitable site for the
      new purpose-built centrally located facility and the reasons why the Moxon
      Street site was being recommended rather than the Chiltern Street site.

(d)   After discussion we took the view that the Moxon Street site was the most
      appropriate based on current information and advice. However in view of
      representations received from the Ward Members for Marylebone High Street,
      who were seeking a deferment of any decision, we decided that there should
      be an opportunity to discuss options further with the Ward Members in case
      there were considerations which had not been taken into account. These
      discussions are to be concluded by the end of the month.

6.    Corporate Office Strategy

(a)   We last reported to Council on the corporate office strategy in July 2007.

(b)   We have now received an update report on the options available to address
      problems which currently exist with the standard of the Council‟s office
      accommodation. A final report from Knight Frank is expected very soon and
      once this has been received a detailed report will be prepared for submission
      to the relevant Cabinet Committee.

(c)   In the meantime we decided (i) to reject the offer of Wellington House as a
      future base for the City Council in the south of the City (Members of the
      Cabinet Committee had inspected the premises and did not consider them to
      be suitable) and (ii) not to support the current set of proposals for changes to
      the City Hall foyer, signage and displays. Nevertheless it is clear that
      improvements are required to the City Hall foyer and we have asked that an
      alternative refurbishment scheme be drawn up which retains the City Council‟s
      identity but at the same time makes it clear, through appropriates signage, etc
      that other tenants occupy floors in City Hall.




                                                           Council Agenda 7 May 2008
                                           14


(d)   We also gave guidance on the overall strategy, which will be the subject of the
      report to the Cabinet Committee referred to above, specifically (i)that the
      Council retain a civic base in the south of the City (and that this need not
      necessarily be freehold), (ii) that the Council maintains its support for Council
      House, and (iii) that the importance of supporting staff affected by the
      implementation of the strategy, and ensuring that the Council continues to
      attract and retain staff in the office locations it is intended to use in the future,
      be taken into account within the strategy itself.




                                                  SIR SIMON MILTON. Chairman

                    ____________________________________


      Local Government (Access to Information) Act, 1972 – Background Papers
      Reports and Minutes of the Cabinet meeting held on 14 April 2008




                                                               Council Agenda 7 May 2008
                                         15


REPORT OF THE COMMITTEE OF THE CABINET ON 3 MARCH 2008
The following Members of the Committee of the Cabinet were present:-

Councillors Sarah Richardson (Chairman), Councillor Sir Simon Milton and
Councillor Colin Barrow

1.    Building Schools for the Future (BSF) - Approval of Final
      Business Case, Authority to Complete Legal Agreements and
      Financial Matters

(a)   We considered a confidential report on the progress of the procurement
      process for the BSF programme, which provided information on (i) the costs of
      decant at Westminster City School; (ii) the changes required by the Planning
      Committee as a result of the meetings held in October and December 2007;
      and (iii) post-tender changes to the list of staff to be transferred and other
      adjustments under the ICT Services contract.

(b)   We noted that, in order to proceed with the BSF procurement process and
      achieve financial close, the additional financial implications of the BSF
      programme must be considered and the additional expenditure to the authority
      agreed.

(c)   We discussed an impending meeting with the Academies Division to discuss
      recovering costs in relation to the Interim Executive Board (IEB) for Pimlico
      School; various issues relating to contingency funding, including the
      hypothecating of contingency funds to BSF purposes; and the likelihood of
      Pimlico School benefiting from funding, as part of new Government proposals
      to reduce carbon emissions in new school buildings.

(d)   In particular, we discussed matters affecting the procurement process „critical
      path‟ and noted that finalising the technical schedules and preparing the ICT
      services contract for School Governing Body signature were the key critical
      matters. We also considered arrangements for management and leadership
      continuity following the departure of the Chief Executive and the Director of
      BSF.

(e)   We noted that a large proportion of the additional project costs could be met
      from additional funds that had become available, but that the Council would
      need to fund the design changes required by the Planning Committees of
      October and December 2007 and we agreed to fund this in the amount of
      £598k. We also authorised Officers to conclude a variety of property and legal
      agreements.


                                        Councillor Sarah Richardson, CHAIRMAN

                        ____________________________




                                                           Council Agenda 7 May 2008
                                    16



Local Government (Access to Information) Act 1972 – Background Papers
The agenda and reports* for the Committee of the Cabinet Meeting on 3
March 2008.

*Confidential by virtue of paragraph 3 of Part 1 of Schedule 12A to the Local
Government Act 1972 (as amended) in that they contain information relating to
the financial or business affairs of any particular person (including the authority
holding that information).




                                                       Council Agenda 7 May 2008
                                        17


Reports of Decisions and Recommendations (if any) to the Council
           of Individual Cabinet Members for the Period
                    1 March 2008 – 24 April 2008
      The following issues are referred to the Council for information:

     THE LEADER (Councillor Sir Simon Milton)

1.   Petition Calling for the Condemnation of Intolerance Against
     Gay People in Moscow – 1 March 2008
     Councillor Sir Simon Milton confirmed that any intolerance based on sexual
     preference is deplored by the City Council, which has an ambitious agenda to
     embed and promote equalities throughout its policies and services. He
     agreed that the petitioners be advised of this decision.

2.   One City – Partnership with the Muslim Community to Develop
     a North Westminster Community Centre – 17 March 2008
     Councillor Sir Simon Milton approved:

     1.   Expenditure of £200k, to be met by the One City Fund, for Stage One of
          the Muslim Community Partnership Project to build a community centre
          in North Westminster.

     2.   The delegation of authority to the Director of Finance and Resources to
          enter into such legal agreements with other persons or bodies as may be
          needed or appropriate for the achievement of Stage One of the Muslim
          Community Partnership Project and to oversee the implementation of
          Stage One (including supervising the use of the £200k fund proposed in
          this report).

     3.   The granting of a waiver from the need to comply with the Council‟s
          Procurement Code in relation to commissioning project management
          from the team who developed the Muslim Cultural Heritage Centre.

3.   Local Area Agreement Funding 2008-9 – 17 March 2008
     Councillor Sir Simon Milton gave approval for the existing core management
     structures to be funded for 2008/9 and the projects set out in the report to be
     funded for the first two quarters.

4.   One City Support for Westminster and Minority Business
     Council – 17 April 2008
     Councillor Sir Simon Milton gave approval to funding of £300,000 over 3 years
     from the One City fund being given to the Westminster Small and Minority
     Business Council to support their business growth.



                                                           Council Agenda 7 May 2008
                                        18


     CABINET MEMBER FOR FINANCE AND SUPPORT SERVICES
     (Councillor Colin Barrow)

5.   Transfer of the Leadership for Local Government to LGA –
     3 March 2008*

     Councillor Colin Barrow agreed:

     1.   That approval be given to the transfer of the Leadership Centre from
          Westminster City Council to the agreed new host employer (likely to be
          the LGA, subject to confirmation) with effect from a date to be agreed by
          the Director of Organisational Change, anticipated as 30 September
          2008.

     2.   That the contracts for 5 of the 6 existing Leadership Centre employees
          currently employed by WCC until 31 March 2008 be extended to 30
          September 2008 to allow for The Transfer of Undertakings (Protection of
          Employment) Regulations 2006 transfer process to take place.

     3.   That in the event that it should not be possible to redeploy the one
          member of staff whose contract it is not proposed to extend beyond 31
          March 2008, it be agreed that the employee be declared redundant with
          effect from 31 March 2008 and paid benefits in accordance with the
          Council‟s Discretionary Compensation Policy.

     4.   That an initial grant of £480,000 be provided to the Leadership Centre
          once its charitable status is confirmed by the Charities Commission.

     5.   That the Director of Organisational Change, in consultation with the
          Director of Finance and Resources, be authorised to transfer any
          remaining balance of the grant sums to the Leadership Centre at the
          conclusion of the transition period.

6.   Gateway Primary School Expansion Project – Approval
     Sought for the Project’s Overspend and for the Release of
     Further Capital Funds to Complete the Project 5 March 2008*
     Councillor Colin Barrow agreed:

     1.   That , subject to the Cabinet Member receiving a further report when the
          claim referred to in 5 below has been negotiated and independently
          certified as reasonable, the overspend on the project be approved for the
          reasons explained in the report.

     2.   That approval be given to an increase in the overall budget for the
          Gateway project as recommended in the report in order to cover the
          anticipated final account of the contractor, Crispin and Borst, in the sum
          set out in the report.



                                                           Council Agenda 7 May 2008
                                         19


     3.   That approval be given to the release of additional capital monies of
          £1,044,000 for the Gateway project under Finance Regulation B8, these
          capital monies to be funded from under spending on the 2007/08 Capital
          Programme.

     4.   That it be noted that the project‟s Contract Administrator (Architects
          Shepherd Epstein Hunter – SEH), the Auditor (JR Knowles) and the City
          Council‟s Property Division are contesting the contractor‟s Loss &
          Expense claim for prolongation of the project and additional costs, with a
          view to settling this claim at a lower figure, but that for overall budget
          funding purposes the full claim be allowed in the anticipated final account
          figure set out in the report and a settlement not in excess of these figures
          be agreed.

     5.   That it be noted that the Auditor will not approve the sign off of the final
          account and settlement with the contractor until he is satisfied the
          contractor‟s claims are justified and correct and he is satisfied the City
          Council has achieved overall value for money for the project.

7.   Award of Contract for the Council’s Insurance Policies – 11
     March 2008*

     Councillor Colin Barrow agreed:

     1.   That all of the Council‟s Insurance Policies (including Claims Handling)
          be awarded to Risk Management Partners Ltd (RMP) for a period of 3
          years, with an option to extend at the Council‟s sole discretion for period
          up to a further 2 years.

     2.   That the Director of Finance and Resources and the Director of Legal
          and Administrative Services be authorised to agree any minor
          amendments to the detail of the cover deemed necessary and to
          conclude the policy documentation accordingly.

     3.   That the Director of Finance and Resources be authorised to negotiate
          any variations to the contract price that become necessary as a result of
          changes to the Council‟s Insurance cover requirements, but not
          exceeding a total of more than 10% of the contract sum subject to the
          necessary budget approvals.

     4.   That a waiver be granted to the Council‟s Procurement and Contracts
          Code so that, if necessary, the contract can be entered into by way of
          letter accepting the successful tenderer‟s offer, rather than as a Deed
          either under seal or signed by two officers.




                                                            Council Agenda 7 May 2008
                                         20


8.    Award of the Council Tax and Business Rates (NNDR) Printing
      and Mailing Service – 14 March 2008*
      Councillor Colin Barrow agreed that the contract for the Council Tax and
      Business Rates (NNDR) Printing and Mailing Service be awarded to DSI
      Billing Services Ltd for a period of 5 years, with an option to extend at the
      Council‟s sole discretion for periods up to a further 3 years and that the
      Director of Finance and Resources be authorised to negotiate any variations
      to the contract price that become necessary as a result of changes to the
      service levels that are required but not exceeding a total of more than 10% of
      the contract sum subject to the necessary budget approvals.

9.    Streamlining the Structure of the Finance and Resources
      Department – 25 March 2008
      Councillor Colin Barrow agreed:

      1.   That the structure of the Corporate and Central Support elements of the
           Finance and Resources Department set out in Appendix 1 and Appendix
           2 of the report be deleted and replaced with the structure set out in
           Appendix 3 at a date to be agreed between the Director of Finance and
           Resources and the Director of Human Resources, with grades to be
           determined by the Director of Human Resources where appropriate.

      2.   That should it not be possible to re-deploy staff affected, they be
           declared redundant at a date to be agreed by the Director of Finance and
           Resources and the Director of Human Resources and paid benefits in
           accordance with the Council‟s Discretionary Compensation Policy.

10.   Early Retirement Request under the “85 year rule” –
      1 April 2008*
      Councillor Colin Barrow concurred with the decision of the Cabinet Member for
      Children‟s Services that the early payment of pension benefits for the person
      named in the report, under the “85 year rule”, be made with effect from 1st April
      2008.

11.   Development Planning Services – Resourcing Major and
      Strategic Applications – 2 April 2008
      Councillor Colin Barrow agreed the following additional resources (to be
      funded through the LABGI scheme): three Senior Design officers; two
      Planning Co-ordinators; one Planning Conditions Monitoring Officer and funds
      for specialist consultancy work and that the staff be appointed on short term
      contracts as the funding is being provided on a one-off basis for one year only.




                                                            Council Agenda 7 May 2008
                                          21


12.   Signing the Mayor of London’s Green Procurement Code –
      9 April 2008
      Councillor Colin Barrow concurred with the decision of the Cabinet Member for
      Street Environment and agreed that the Council becomes a signatory to the
      Mayor of London‟s Green Procurement Code from 2008.

13.   Church Street Library – Big Lottery Grant to be Secured by a
      Deed of Dedication – 21 April 2008

      Councillor Colin Barrow noted the property implications of the improvement of
      Church Street Library.

14.   Reorganisation of The Children’s Services Department – 21
      April 2008
      Councillor Colin Barrow concurred with the decision of the Cabinet Member for
      Children‟s Services that the grade and remuneration package for each post in
      the new structure be determined by the Director of Human Resources in line
      with the Council‟s reward strategy. In accordance with Council policy,
      employees on the Council's Redeployment Register who are in a redundancy
      situation will be given priority consideration for the new posts created, prior to
      the posts being advertised. This may include providing training to the
      redeployee, where appropriate, subject to costs and individual potential
      benefit. Every effort will be made to assimilate, redeploy or find suitable
      alternative employment for the post holders affected by this reorganisation.
      However, should it not be possible to redeploy such individuals they will be
      declared redundant with effect from a date to be agreed between the Deputy
      Chief Executive and Director of Children‟s Services, and the Director of
      Human Resources, and paid benefits in accordance with the Council‟s
      Discretionary Compensation Policy 2007.

15.   Council Tax, NNDR, Housing Benefit Overpayments and Former
      Client Rent Arrears – Irrecoverable Debt – 22 April 2008*
      Councillor Colin Barrow approved the writing off of the irrecoverable debt
      shown in the report and noted the amounts shown as written-off under officer
      delegated authority.

16.   Early Retirement Request – 22 April 2008*
      Councillor Colin Barrow concurred with the decision of the Cabinet Member for
      Children‟s Services that the person named in the report be allowed to receive
      immediate payment of his/her funded pension benefits upon him/her leaving
      the Council‟s employment on 31st March 2008 and that the Council waive the
      actuarial reduction on his/her pension benefits; and pay an equivalent
      compensation payment mirroring the Council‟s current policy.




                                                             Council Agenda 7 May 2008
                                         22


17.   Go Green Fund
      Councillor Colin Barrow concurred with the decision of the Cabinet Member for
      Street Environment regarding virement in respect of Go Green funding as set
      out in paragraph 72.

      CABINET MEMBER FOR PLANNING
      (Councillor Robert Davis)

18.   Designation of the Peabody Estates: South Westminster
      Conservation Area – 4 March 2008
      Councillor Robert Davis agreed the designation of the Peabody Estates: South
      Westminster Conservation Area, as shown on the plan attached to the report
      and authorised the Director of Planning and City Development to publish a
      notice of the designation, specifying its effects, in the London Gazette and at
      least one local newspaper circulating in the area, to give notice to the
      Secretary of State and English Heritage and to take any such steps as may be
      necessary to implement the designations.

19.   Draft Knightsbridge, Knightsbridge Green and Albert Gate
      Conservation Area Audits – Agreement for consultation
      purposes – 20 March 2008
      Councillor Robert Davis agreed the Draft Knightsbridge, Knightsbridge Green
      and Albert Gate Conservation Area Audits, along with its associated
      sustainability appraisal attached as Appendix 1 to the report for consultation
      purposes.

20.   Westminster City Council – Validation Checklists for use with
      National Standard Application Forms – 19 March 2008

      Councillor Robert Davis agreed to consult on the Westminster City Council-
      Validation Checklists for Use with National Standard Application Forms draft
      document.

21.   Update to the residential unit sum used in financial
      contributions in lieu of affordable housing contained within
      the Unitary Development Plan – 1 April 2008
      Councillor Robert Davis agreed the annually updated „per unit sum‟ figures of
      £179,000 and £239,000 for the designated higher value areas from 1 April
      2008.




                                                           Council Agenda 7 May 2008
                                         23


22.   Draft Westminster Abbey and Parliament Square Conservation
      Area Audit and Boundary Review - Agreement for consultation
      purposes - 10 April 2008
      Councillor Robert Davis agreed the draft Westminster Abbey and Parliament
      Square Conservation Area Audit and the Boundary Review, along with its
      associated sustainability appraisal attached to the report, for consultation
      purposes.

23.   Commemorative Green Plaque for the Bee Gees – 11 April
      2008

      Councillor Robert Davis approved a commemorative Green Plaque for the Bee
      Gees pop band on the front façade of 67 Brook Street, W1.

24.   Draft Dolphin Square Conservation Area Audit - Agreement for
      consultation purposes – 16 April 2008
      Councillor Robert Davis agreed the draft Dolphin Square Conservation Area
      Audit, along with its associated sustainability appraisal attached as Appendix 1
      to the report, for consultation purposes.

      CABINET MEMBER FOR ECONOMIC DEVELOPMENT AND
      TRANSPORT
      (Councillor Danny Chalkley)

25.   Piccadilly Circus Bus Contraflow, Piccadilly Bus Way and
      Piccadilly Streetscape Improvements Consultation –
      3 March 2008
      Councillor Danny Chalkley agreed to submit for public consultation the
      proposals described in the report along with the associated plans of Piccadilly
      Circus and Piccadilly attached to the report.

26.   Prince of Wales Junction Project - Street Environment
      Improvements - 3 March 2008
      Councillor Danny Chalkley approved:

      (1)    the development and implementation of the Option 2 designs up to the
             available project budget of £860,000;

      (2)    a separate consultation on the possible closure of the access road
             between Fernhead and Walterton Roads and on options for revising
             parking arrangements;




                                                           Council Agenda 7 May 2008
                                          24


      (3)   further consultation on the vertical bands and structures proposed in
            the concept design, noting that planning permission is required;

      (4)   opportunity for further comments on detailed designs as they emerge
            from relevant Cabinet Members and Ward Members;

      (5)   the delegation of authority to the Director of Transportation, in
            consultation with the Cabinet Member for Economic Development and
            Transport, to consider the results of consultation in relation to items 2
            and 3 above and if he considers appropriate, to make the necessary
            traffic order or orders with statement(s) of reasons.

27.   Heddon Street- Streetscape Improvements – 31 March 2008

      Councillor Danny Chalkley agreed:

      (1)   the implementation of the streetscape improvements as shown in the
            drawing, attached as Appendix A to the report;

      (2)   restriction of vehicular access in Heddon Street so that it is allowed
            between the hours 03:00 and 12:00 excluding emergency service
            vehicles;

      (3)   capital expenditure of £750,000 to cover the cost of the design and
            implementation of the streetscape improvements, carried out by the
            Council and fully funded by the Crown Estate in advance of any work
            commencing;

      (4)   modifications to the relevant traffic regulation orders under Section 6 of
            the Road Traffic Regulation Act 1984 which are necessary to
            accommodate the measures as set out in Appendix D to the report and
            to publish the statement of reasons;

      (5)   delegation of authority to the Director of Transportation to agree the
            arrangements for opening and closing the barriers at the entrance to
            Heddon Street (including approval of the commuted sum to be paid by
            the Crown Estate for the administration and maintenance of the
            barriers) and to enter into such legal agreements with other persons or
            bodies as may be appropriate.

28.   Adopting the Economic Development Strategy – 11 April 2008

      Councillor Danny Chalkley agreed the new Economic Development Strategy
      for 2008-2011 attached to the report and the plan of activity for 2008-2009 as
      set out in the report.




                                                           Council Agenda 7 May 2008
                                          25


29.   Praed Street Civic Streets Scheme – 17 April 2008
      Councillor Danny Chalkley concurred with the decision of the Cabinet Member
      for Street Environment and approved implementation of the first phase of the
      Praed Street Civic Streets Scheme up to a cost of £885,000 and delegated
      authority to the Director of Transportation to make any necessary changes to
      the scheme described in the report, with the proviso that the overall budget is
      not exceeded and the Cabinet Members are consulted and to enter into
      agreements with private forecourt owners and others as considered necessary
      or appropriate in order to resurface private forecourts as an integral part of the
      scheme.

30.   Knighton House- Streetscape Improvements – 17 April 2008
      Councillor Danny Chalkley approved implementation of the streetscape
      improvements as shown in the report; capital expenditure of £230,000 to cover
      the cost of the design and implementation of the streetscape improvements,
      as shown in the report, carried out by the Council and fully funded by the
      Developer of Knighton House in advance of any work commencing;
      modifications to the relevant traffic regulation orders under sections 6 and 45
      of the Road Traffic Regulation Act 1984 which are necessary to accommodate
      the measures as set out in the report; and to publish the statement of reasons
      set out.

      CABINET MEMBER FOR CUSTOMER AND COMMUNITY
      SERVICES (Councillor Daniel Astaire)

31.   Fees and Charges for Westminster Libraries and Archives
      from April 2008 – 11 March 2008

      Councillor Daniel Astaire approved the proposed fees and charges for the
      Libraries and Archive Service, as set out in the report, to be operational from 1
      April 2008 until further notice and the delegation of decision making to the
      Director of Libraries for the non-sensitive charges listed in the report.

32.   Local Petitions and Calls for Action – Response To
      Consultation – 17 March 2008
      Councillor Daniel Astaire endorsed the response to the Government
      consultation document, set out in the report.




                                                             Council Agenda 7 May 2008
                                         26


33.   Church Street Library – Big Lottery Grant to be secured by a
      Deed of Dedication – 21 April 2008
      Councillor Daniel Astaire noted the award of the Community Libraries Big
      Lottery Fund grant of £1,066,097 for the refurbishment of Church Street
      Library and agreed the arrangements being put into place to secure the grant,
      including the agreement of a Deed of Dedication registered against the title of
      Church Street Library for a 20 year period.

      CABINET MEMBER FOR CHILDREN’S SERVICES
      (Councillor Sarah Richardson)

34.   Statement of Purpose 2007- 08 for the Fostering Service –
      31 March 2008
      Councillor Sarah Richardson agreed that the Statement of Purpose for the
      Fostering Service for 2007-08

35.   Early Retirement Request under the “85 year rule” –
      1 April 2008*
      Councillor Sarah Richardson concurred with the decision of the Cabinet
      Member for Finance and Support Services set out at paragraph 10.

36.   Action in respect of Mosquito devices on public and private
      land in Westminster – 11 April 2008
      Councillor Sarah Richardson concurred with the decision of the Cabinet
      Member for Community Protection and Licensing that Mosquito devices
      should not be used in Westminster for the reasons set out in the report
      regarding their inappropriateness and ineffectiveness and to pursue
      enforcement action, including the provisions of the Control of Pollution Act
      1974 and all other and subsequent legislation on the advice of the Director of
      Legal and Administrative Services, to control the use of Mosquito devices on
      private and public land.

37.   Review of Resource Allocation Formula for 2008-11 –
      11 April 2008
      Councillor Sarah Richardson approved the changes to the Resource
      Allocation Formula for school budgets for financial years 2008-09, 2009 -10
      and 2010 -11 as set out in the report.




                                                           Council Agenda 7 May 2008
                                        27


38.   Westminster Schools Forum – Composition and Terms of
      Reference – 11 April 2008
      Councillor Sarah Richardson approved the revised Composition and Terms of
      Reference for the Westminster Schools Forum, set out in the report, with
      immediate effect.

39.   Approval of Service Levels for the Provision of a Speech and
      Language Therapy Service and Waiver to the Procurement
      and Contracts Code – 14 April 2008
      Councillor Sarah Richardson approved service levels for the Speech and
      Language Therapy Service as set out in the report; a waiver to the tendering
      requirements of the Procurement and Contracts Code to enable a three year
      contract (with an option to extend the contract for a further two years at the
      City Council‟s discretion) to be negotiated with the Westminster PCT starting
      on 1 September 2008; and authorised the Director for Schools and Learning to
      enter into negotiations with Westminster PCT to agree terms for the proposed
      contract.

40.   Reorganisation of the Children’s Services Department
      – 21 April 2008
      Councillor Sarah Richardson agreed that the management structures for the
      Children‟s Services Department as set out the report be established, with
      effect from a date to be agreed between the Deputy Chief Executive and
      Director of Children‟s Services, and Director of Human Resources, but no later
      than 30 June 2008 and concurred with the decision of the Cabinet Member for
      Finance and Support Services set out at paragraph 14.

41.   Early Retirement Request – 22 April 2008*
      Councillor Sarah Richardson concurred with the decision of the Cabinet
      Member for Finance and Support Services set out at paragraph 16.

      CABINET MEMBER FOR HEALTH AND ADULT SOCIAL
      SERVICES (Councillor Ian Adams)

42.   Extension and variation to the Council’s current contract with
      Westminster Citizens Advice for up to five years from 31
      March 2008 – 19 March 2008*

      Councillor Ian Adams agreed that the Council‟s contract with Westminster
      Citizens Advice be extended for five years from 1 April 2008 to 31 March
      2013, with annual break clauses in the total sum of £2,670,680 at 2008/09
      prices.




                                                          Council Agenda 7 May 2008
                                          28


43.   Commissioning of Substance Misuse services from 2008/09 –
      19 March 2008*

      Councillor Ian Adams:

      1.   Approved a waiver to the Procurement and Contracts Code requirement
           that at least 3 tenders be obtained in order for contracts to be entered
           into with the providers listed in the report.

      2.   Agreed that contracts are awarded to the contractors as set out in the
           report with annual break clauses for those contracts with contract terms
           longer than a year.

      3.   Approved an extension to the Drug Intervention Programme Throughcare
           contract with Westminster Drug Project from 1st April 2008 to 30th
           September 2009 at a total contract price of £1,835,886 at 2008/09 prices.

      4.   Approved an extension to the Drug Intervention Programme
           Homelessness Throughcare contract with Turning Point – Hungerford
           Drug Project from 1st April 2008 to 30th September 2009 at a total
           contract price of £427,416 at 2008/09 prices.

      5.   Approved an extension to the Substance Misuse Aftercare Service
           contract with Westminster Drug Project from 1st April 2008 to 30th
           September 2009 at a total contract price of £225,000 at 2008/09 prices
           (this extension is an increase on the contract provision of the option to
           extend the contract for a year from 1st April 2008 to 31st March 2009).

      6.   Noted the Service Level Agreements, set out in the report, established
           under Section 31 of the Health Act 1999.

      7.   Delegated authority to the Director of Children‟s Services and the
           Director of Adults Social Services to sign any necessary documentation
           to give effect to these SLAs in so far as they relate to the City Council or
           relate to the transfer of pooled funds under Section 31 of the Health Act
           1999 to the service providers under the SLA.

44.   Extension and variation to the contract for Housing Related
      Support Services for people with mental health problems and
      other vulnerabilities – 20 March 2008*

      Councillor Ian Adams concurred with the decision of the Cabinet Member for
      Housing and agreed:

      1.   To extend the contract for Housing Related Support Services for People
           with Mental Health Problems and Other Vulnerabilities with Thames
           Reach for two years from 1st April 2008 to 31st March 2010, in line with
           the provision set out in the contract.



                                                             Council Agenda 7 May 2008
                                         29


      2.   To extend the contract for Housing Related Support Services for People
           with Mental Health Problems and Other Vulnerabilities with One Housing
           Group for two years from 1st April 2008 to 31st March 2010, in line with
           the provision set out in the contract.

      3.   To vary the contract for Housing Related Support Services for People
           with Mental Health Problems and Other Vulnerabilities with One Housing
           Group from 1st April 2008 to include Support Services for mentally
           vulnerable adults in Temporary Accommodation. This variation will mean
           the cost of the two year extension of the contract will be £1,299,042 at
           2007/08 prices.

45.   Transformation of Adult Services – Direction of Travel –
      2 April 2008
      Councillor Ian Adams agreed the direction of travel for the transformation of
      Adult Services.

      CABINET MEMBER FOR HOUSING (Councillor Angela Harvey)

46.   Scheme and Estimate Report for Additional Works and Costs
      for the Electrical Rewire at Lillington and Longmore Estate –
      5 March 2008
      Councillor Angela Harvey approved total expenditure of £654,540.00 for
      additional works costs and associated professional fees for additional works
      on Lillington and Longmore Estate for the purposes of Financial Regulation B8
      and, for the purposes of Financial Regulation B12, agreed that the additional
      works costs be offset against reported savings within the 2007/08 HRA capital
      Programme, thus not increasing capital resources for the year.

47.   Nos. 59, 60, 61 and 62 Eccleston Square Mews, SW1 –
      Proposed Compulsory Purchase Order – 5 March 2008*
      Councillor Angela Harvey agreed that the City Council purchase Nos 59, 60,
      61 and 62 Eccleston Square Mews, SW1; make a Compulsory Purchase
      Order so far as may be necessary under Part II of the Housing Act 1985 and
      the Acquisition of Land Act 1981; and authorise officers to take all necessary
      steps to implement this resolution.




                                                           Council Agenda 7 May 2008
                                         30


48.   Regulations on the Council’s existing HMO Registration
      Control Scheme – 6 March 2008
      Councillor Angela Harvey concurred with the decision of the Cabinet Member
      for Community Protection and Licensing and authorised the cessation of the
      HMO Registration Control Scheme with immediate effect and requested that a
      separate report be provided as a result of a comprehensive review of the
      impact of the Housing Act 2004 on enforcement activity and private sector
      housing work to include the options for additional licensing of certain types of
      HMO.

49.   Establishing a Westminster Intermediate Housing Service – 7
      March 2008

      Councillor Angela Harvey approved the proposal to tender for provision of a
      Westminster Intermediate Housing Service.

50.   Walterton and Elgin Community Housing (WECH) Result of the
      initial resident consultation on stock transfer and way forward
      - 12 March 2008
      Councillor Angela Harvey having considered the options set out in the report,
      agreed with the recommendation that Walterton and Elgin Community Housing
      (WECH) carry out property condition surveys to determine their ability to afford
      to take this proposal forward.

51.   Scheme and Estimate for M125 Cyclical Maintenance and
      Repairs to Bennett House – 17 March 2008
      Councillor Angela Harvey approved total capital expenditure of £244,000 for
      works, professional fees and contingencies of which £90,000 is to be funded
      from the Capital programme for works at Bennett House, SW1.

52.   Approval to extend the City Council’s six current contracts for
      the 12 Rough Sleeping schemes previously funded by
      Communities and Local Government (CLG) – 19 March 2008*

      Councillor Angela Harvey approved the extension of the six current Contracts
      for 12 Rough Sleeping schemes listed in the report for one year from 1 April
      2008 at a total cost of £2, 750,847.




                                                            Council Agenda 7 May 2008
                                         31


53.   Proposals to renew the three current Contracts providing the
      City Wide Building Based Intervention service for Rough
      Sleepers for three years from 1 April 2008 – 19 March 2008*
      Councillor Angela Harvey agreed:

      (1)   that the contract with The Passage to provide City wide Building Based
            Intervention Services for Rough Sleepers be relet for three years from 1
            April 2008 with annual break clauses in the total sum of £1,628,934 at
            £542,978 per annum at 2007/2008 prices, be approved.

      (2)   that the contract with The Connection at St Martin‟s to provide City wide
            Building Based Intervention Services for Rough Sleepers be relet for
            three years from 1 April 2008 with annual break clauses in the total sum
            of £1,857,660 at £619.220 per annum at 2007/08 prices, be approved.

      (3)   and noted that the Director of Housing, on the advice of Adult Services
            Departmental Contract Board has approved the relet of the Contract
            with St Mungo Community Housing Association Limited for three years
            from 1 April 2008 with annual break clauses in the total sum of
            £1,464,015 at £488,005 per annum at 2007/08 prices.

54.   Extension and variation to the contract for Housing Related
      Support services for people with mental health problems and
      other vulnerabilities – 20 March 2008*
      Councillor Angela Harvey concurred with the decision of the Cabinet Member
      for Health and Adult Social Services set out at paragraph 43.

55.   Tender Acceptance For External and Communal Area Repairs
      and Decorations, Distributed Street Properties – Area B – 28
      March 2008*
      Councillor Angela Harvey approved total expenditure of £1,916,191 for works,
      professional fees, staff costs and contingencies for external and communal
      area repairs and decorations to various properties in Westminster (71 blocks,
      201 units in total), for the purposes of Financial Regulation B8 and the Tender
      Acceptance figure in the sum of £1,471,982 from Lakehouse Contracts in
      respect of the external and communal area repairs and decorations to various
      properties in Westminster. (71 blocks, 201 units in total).

56.   Scheme and Estimate for External works to various blocks on
      Churchill Gardens Estate, SW1 – 9 April 2008
      Councillor Angela Harvey approved total expenditure of £3,136,540 for works
      and professional fees at Churchill Gardens Estate, SW1.




                                                           Council Agenda 7 May 2008
                                         32


57.   Scheme and Estimate/ Agreed Maximum Price Acceptance for
      the Replacement of lifts at John Aird Court – 10 April 2008
      Councillor Angela Harvey approved total expenditure of £1,010,137 for the
      replacement of 7 lifts at John Aird Court and the Agreed Maximum Price of
      £920, 961 from PDERS elevators, subject to completion of section 20
      consultation.

58.   Supply and Allocation of Social Housing and Low Cost
      Ownership 2008/09
      Councillor Angela Harvey noted that the projected supply and proposed
      allocation of rented housing, as discussed in paragraph 3.1 and set out in
      appendices A, B and B1 of the report, and agreed the change in the method of
      allocating Category A medical transfers by removing the quota and instead
      awarding applicants 500 additional points to enable successful bidding for
      properties.

59.   Purchase of 34 Crawford Buildings through Housing Revenue
      Account Funding
      Councillor Angela Harvey agreed that the City Council re purchase the 10%
      leasehold interest in 34 Crawford Buildings from the lessees executors for the
      agreed price after deduction of service charge arrears and other
      disbursements.

      CABINET MEMBER FOR COMMUNITY PROTECTION AND
      LICENSING
      (Councillor Audrey Lewis)

60.   Regulations on the Council’s existing HMO Registration
      Control Scheme – 6 March 2008
      Councillor Audrey Lewis concurred with the decision of the Cabinet Member
      for Housing set out at paragraph 48.

61.   Action in respect of Mosquito devices on Public and Private
      Land in Westminster – 11 April 2008

      Councillor Audrey Lewis concurred with the decision of the Cabinet Member
      for Children‟s Services set out at paragraph 36.




                                                           Council Agenda 7 May 2008
                                          33


62.   Piloting Dog Control Orders in Westminster - 12 March 2008
      Councillor Audrey Lewis concurred with the decision of the Cabinet Member
      for Street Environment and agreed to (a) proceed to consultation on proposals
      to make a City wide dog control order in relation to the removal of dog faeces;
      (b) proposals to make dog control orders in two pilot areas, Queens Park ward
      and the Churchill Gardens Estate in Churchill ward and (c) subject to the
      outcome of further consultation and further Cabinet Member approval, to
      implement dog control orders in accordance with the provisions of the Clean
      Neighbourhoods and Environment Act 2005.

63.   Fraud Act 2006 Delegations – 17 March 2008
      Councillor Audrey Lewis delegated authority to the Director of Community
      Protection to enforce the Fraud Act 2006.

64.   Housing Act 2004 Delegations – 20 March 2008
      Councillor Audrey Lewis delegated authority to the Director of Community
      Protection to enforce the provisions of Part 5 of the Housing Act 2004 Sections
      148 to 178.

65.   Judicial Review- Buzz Gas and Bourbon – 9 April 2008*
      Councillor Audrey Lewis agreed to withdraw the premises licence issued on 25
      January 2008 for Buzz Gas and Bourbon at 32-34 Panton Street, and the
      request for the existing licence to be returned to the Licensing authority and in
      withdrawing the licence agreed that the Solicitors instructed to bring the
      judicial review be advised of the City Council‟s position as set out in the report.

      CABINET MEMBER FOR STREET ENVIRONMENT
      (Councillor Alan Bradley)

66.   Piloting Dog Control Orders in Westminster - 12 March 2008
      Councillor Alan Bradley concurred with the decision of the Cabinet Member for
      Community Protection and Licensing set out at paragraph 61.

67.   SEA Process for the Air Quality Strategy and Action Plan –
      12 March 2008
      Councillor Alan Bradley agreed:

      (1)    that having regard to the responses of the statutory consultation bodies
             referred to in the report, the updated Air Quality Strategy and Action
             Plan is likely to have significant environmental effects and that Strategic
             Environmental Assessment is required;



                                                             Council Agenda 7 May 2008
                                        34


      (2)   the integrated timetable for the SEA process and the Air Quality
            Strategy and Action Plan set out in Appendix 2 to the report

      (3)   that officers proceed with the SEA and statutory consultation stages in
            relation to the SEA scoping, issues and options scoping for the draft Air
            Quality Strategy and Action Plan, Environmental Report and draft Air
            Quality Strategy and Action Plan, to produce a plan which is robust and
            will have the most beneficial effect;

      (4)   to authorise the Director of Planning and City Development to carry out
            any consultation needed for the Air Quality Strategy and Action Plan
            and associated SEA and to take any necessary procedural steps
            including preparation finalisation and deciding on the scope of the
            Environmental Report.

68.   Westbourne Green Canal Side Open Space – 31 March 2008
      Councillor Alan Bradley approved the draw down of Capital Funds from the
      Capital Programme 2007/2008 and 2008/2009 for the carrying out of the
      landscape improvement construction works at Westbourne Green Canal Side
      described in the report.

69.   Signing the Mayor of London’s Green Procurement Code –
      9 April 2008
      Councillor Alan Bradley concurred with the decision of the Cabinet Member for
      Finance and Support Services set out at paragraph 12.

70.   Elizabeth Street Public Realm Scheme in Partnership with
      Grosvenor – 10 April 2008
      Councillor Alan Bradley approved in principle that Grosvenor Estates
      progresses to the next design stage with the Elizabeth Street Scheme in
      partnership with the City Council, according to the terms of the agreement
      dated 16 November 2007 between Grosvenor and the City of Westminster.

71.   Praed Street Civic Streets Scheme – 17 April 2008
      Councillor Alan Bradley concurred with the decision of the Cabinet Member for
      Economic Development and Transport set out at paragraph 29.




                                                           Council Agenda 7 May 2008
                                         35


72.   Go Green Fund

      Councillor Alan Bradley approved (1) a budget virement of up to £290,000 in
      respect of the estimated energy savings in 2007-08 and (2) the following
      spending from the Go Green Fund; a contribution towards the development of
      the green procurement work programme at a cost of £7,000, “Sustainable
      Cities report” which pulls together essays from the speakers at the
      Sustainable Cities Summit in 2007 costing £2,500, contribution to the
      installation of 10 on-street electric vehicle recharging points costing £15,000,
      “Retrofitting for Sustainability” symposium in early April costing £10,000 and
      use of recycled paper for policy documents costing 11,500.


                                        Colin Wilson
                                        Director of Legal and Administrative
                                        Services

                         ___________________________


      Local Government (Access to Information) Act 1972 – Background Papers

      The reports as submitted to the individual Cabinet Members as referred to
      above. The reports marked * are exempt from disclosure for the reasons set
      out in the reports.




                                                            Council Agenda 7 May 2008
                                         36



REPORT OF THE CHILDREN AND YOUNG PEOPLE OVERVIEW AND
SCRUTINY COMMITTEE ON 31 MARCH 2008

The following Members of the Committee were present:

Councillors Tim Mitchell (Chairman), Nicola Aiken, Edward Argar, Frances
Blois, Nick Evans, Barbara Grahame, Gwyneth Hampson, and Steve
Summers; and Co-opted Members Mohammed Amieur and Brenda Morrison.


1.    Fatal Incident Involving a Westminster Pupil

(a)   We were updated on a fatal incident involving a pupil at Paddington Academy,
      the result of an altercation between two friends, both of whom were carrying
      knives. We welcomed the news that the Council was working with the police
      to hold a knife amnesty and hoped that plans to invite the police to carry out
      spot checks for weapons in Westminster youth clubs would be progressed.

2.    BSF: Arrangements for Curriculum Continuity During Rebuild
(a)   We considered the steps being taken to ensure that the curriculum at the three
      sample schools would be maintained during all stages of the BSF building
      programme. We were informed that the Council had made provision to
      appoint initially two, and then at a later date, four BSF project managers to be
      based largely in schools, with responsibility for managing the interface with the
      BSF builders. We welcomed this as it would undoubtedly help prevent
      Headteachers and Deputy Headteachers from being deflected from their role
      of managing and leading their school to managing their school‟s building
      programme.

(b)   We expressed our concern that there was little contingency in the construction
      phasing plans, recognising that it would be crucial to meet the deadlines in the
      plans, with any slippage having a serious effect on curriculum continuity.

(c)   We were pleased to note that lessons would be learnt from the way in which
      the sample schools had been handled. In particular, that Ward Members and
      Planning Committee Members would be involved in the design process at a
      much earlier stage, in part to avoid costly and time-consuming revisions at the
      Planning Committee stage; and that the three sample schools would be asked
      to „buddy‟ the non-sample schools in order to pass on their expertise and offer
      advice.

3.    Corporate Parenting and Legislative Changes
(a)   We considered the main provisions in the Children and Young Persons Bill,
      noting that the Bill would build on best practice and that the Council was
      already very well placed to meet the expected legislative provisions. We asked
      three foster carers who attended the meeting a variety of questions related to



                                                            Council Agenda 7 May 2008
                                         37


      their experience of the care system and what steps they thought should be
      taken to improve outcomes for looked after children.

(b)   We suggested that advice and suggestions for the ongoing development of the
      Corporate Parenting in Westminster Scheme should be sought from current
      scheme participants; and that a full evaluation of the scheme should be
      prepared and considered at a future meeting.

4.    Service Reviews: Consultation
(a)   We considered a series of four service reviews currently being undertaken to
      help define how children‟s services are best delivered in terms of achieving (a)
      efficiency; (b) positive outcomes for children and families; and (c) Government
      objectives. We noted that a number of services, despite their strong
      performance, were neither yet properly integrated across the Department, nor
      with partners and that commissioning needed to improve. We were informed
      that a target operating model, which would address these issues, would be
      agreed by the end of August 2008 and we requested a report on this to our
      September meeting.

(b)   We welcomed the reassurance that change for change‟s sake would be
      avoided. We know that there are many examples of outstanding practice in the
      Children‟s Services Directorate that should be maintained, but accepted that
      more order and coherence was required. We also welcomed the news that
      improving inter-borough communications would be pursued as a top priority.

5.    Verbal Update on the Work of the New School Performance
      Task Group
(a)   We discussed the work of the task group and noted that Members had visited
      Westminster Cathedral RC Primary School; Burdett Coutts CE Primary
      School; Paddington Green Primary School; and Gateway Primary School; and
      that a number of recommendations had been made and responses received.

6.    Engaging with Children and Young People
(a)   We agreed at our meeting on 22 November 2006 that we would organise
      regular meetings between Members and children and young people, as part of
      a wider strategy to ensure that their voice contributes to the Committee‟s work.
      We noted that the next event would be held on Tuesday 27 May 2008 at the
      Westminster Boating Base and would allow us to meet local young people and
      listen to their views on a wide range of issues in an informal setting.

                                             Councillor Tim Mitchell, CHAIRMAN
                            _______________________

      Local Government (Access to Information) Act 1972 – Background Papers:
      The agenda and reports to the Children and Young People Overview and
      Scrutiny Committee on 31 March 2008



                                                           Council Agenda 7 May 2008
                                         38


REPORT OF THE AUDIT AND PERFORMANCE COMMITTEE
ON 31 MARCH 2008
The following Members of the Committee were present:-

Councillors Melvyn Caplan (Chairman), Rupert D’Cruz, Ian Rowley
and Judith Warner


1.    Validation of Achieving Transformational Savings Target to
      Trigger New Reward Arrangements

(a)   We considered and discussed the on-going transformational savings that were
      required to validate and trigger new Reward arrangements.

(b)   We discussed how transformational savings and changes were defined and
      highlighted the importance of such savings being sustainable and leading to
      substantive changes to the way the City Council operated.

(c)   We agreed (1) that further analysis be undertaken to identify which of the
      reported figures represent savings and which are dependent on income or
      subject to market changes and that the outcome be submitted to the meeting
      of the Resources and Corporate Services Overview and Scrutiny Committee
      for validation by that Committee and (2) that the Cabinet be informed
      accordingly.

2.    Remuneration Progress Report
(a)   We considered and commented on progress in establishing the new
      remuneration structure for Westminster.

(b)   We considered and commented upon arrangements for and progress with
      staff and Union consultation and discussed the operation of the Broad Bands
      within the structure and progression through the various stages.

(c)   We agreed that, subject to validation of the savings required to trigger the
      new Reward arrangements, the Cabinet be advised that the Committee
      (1) had noted progress to date; (2) had endorsed the approach being taken by
      the Director of Human Resources on developing the new remuneration
      structure in line with draft proposals appended to the report and in making
      every effort to reach a negotiated agreement with staff representatives; and (3)
      was of the view that effective performance management systems would be
      key to the benefits to be achieved from the new structure.

                                                     MELVYN CAPLAN, Chairman
            _______________________________________________
      Local Government (Access to Information) Act 1972 – Background Papers
      The agenda, reports and minutes of the meeting of the Audit & Performance
      Committee on 31 March 2008


                                                           Council Agenda 7 May 2008
                                           39


REPORT OF THE BUILT ENVIRONMENT OVERVIEW AND
SCRUTINY COMMITTEE ON 1 APRIL 2008
The following Members of the Committee were present: -

Councillors Brian Connell (Chairman), Ruth Bush, Rupert D’Cruz, Tony
Devenish, Lindsey Hall, Andrew Havery, Angela Hooper and Nick Yarker

Also present: Councillors Danny Chalkley and Barbara Grahame


1.    Question and Answer Session with the Cabinet Member for
      Economic Development and Transport

(a)   We asked questions and received responses from Councillor Danny Chalkley,
      Cabinet Member for Economic Development and Transport, in respect of a
      variety of issues within his portfolio including: (i) the City Council‟s plans in the
      use of secondary enforcement (clamping and removal) in light of the
      introduction of the Traffic Management Act 2004; (ii) whether the introduction
      of cashless parking would be complementary rather than a substitute for the
      use of cash in certain zones; (iii) what provision the City Council was going to
      make for the use of car clubs; (iv) what progress there had been in taking
      forward the Parking Policy Review Task Group‟s recommendation of trialling
      the removal of some parking attendants off street in a zone to see whether the
      number of PCN's and appeals reduced as a result of issuing better quality
      tickets; (v) whether he had any concerns about the possible reduction in
      parking revenue as a result of motorists embracing more environmentally
      friendly forms of transport such as cycling or using car clubs; and (vi) the
      linkage between the Westminster Small and Minority Business Council
      (WSMBC) and the Council‟s procurement code and the City Council‟s
      environmental objectives under the „Green‟ agenda.

2.    Markets in Westminster
(a)   We received a report which provided an overview of the current developments
      and actions around the management and development of the five designated
      street markets in Westminster (Church Street, Berwick Street, Rupert Street,
      Strutton Ground and Tachbrook Street).

(b)   We noted the legislative, operational and financial issues around the City
      Council‟s commitment. For some time there had been little investment in the
      markets from the Council which had contributed to their decline resulting in
      low uptake of new stalls and the loss of revenue. Operational problems had
      resulted from the split of functions across departments. However, the End to
      End Licensing Review which brought the Council‟s licensing function into the
      Community Protection Department had reduced this. The Department was
      now responsible for all licensable activity not just enforcement. In addition, the
      Integrated Street Management Phase 2 reorganisation had brought
      consistency to staff involved in market management, with the same officers on


                                                               Council Agenda 7 May 2008
                                         40


      the same markets resulting in increased effectiveness and efficiency. While
      other Councils in London operated under the London Local Authorities Act
      2006, which contained appropriate legislative measures for street trading
      management, Westminster operated under the City of Westminster Act 1999
      which placed constraints upon the Council‟s ability effectively to manage the
      markets. The Act was now being reviewed.

(c)   We noted that consultants (Colin Buchannan and Partners Ltd) had been
      commissioned to undertake a study of the markets. This piece of work would
      provide an assessment of the opportunities and constraints affecting their
      success both collectively and individually. Based on the assessment, the study
      would also identify an approach for their regeneration.

(d)   We heard from a number of witnesses who had been invited to the meeting to
      assist the Committee with its deliberations including Warren Goldstein, a
      market stall holder from Berwick Street Market and runner up in the Market
      Trader of the Year 2008 competition; Rupert Owen, Chairman of the Eccleston
      Square Residents Association; and Councillor Barbara Grahame, ward
      member for Church Street. We noted their views that the street markets had a
      significant role to play in meeting retail needs; contributing to economic
      development; improving social cohesion; and providing educational benefits.
      We also noted Mr. Goldstein‟s and Mr Owen‟s concerns that Berwick Street
      and Tachbrook Street Markets had reached a critical point and that a strategic
      vision and leadership was required from the Council to facilitate their
      regeneration and renewal. We noted their comments that some solutions i.e.
      good signage to Berwick Street Market could be provided quite easily and
      cheaply.

(e)   We were advised that there was no perceived conflict between planning
      consents for large retailers and markets and our witnesses suggested that
      these might be complementary.

(f)   We commented and expressed views on various matters relating to the
      markets both individually and collectively including: (i) that the City Council
      was not necessarily best qualified to run markets and that consideration
      should be given to outsourcing their management to those who were; (ii) that,
      given the current disruption in Berwick Street arising from the redevelopment
      of surrounding buildings, the City Council should consider reducing the licence
      fees for market pitches to assist the traders and more generally the City
      Council should consider reducing the licence fee on traditionally quieter days
      where the uptake of stalls was poor in order to encourage stall holders to
      operate more frequently; and (iii) the benefits that could be gained from
      identifying examples of good practice at successful markets operating in the
      UK. We requested that these issues be considered as part of the consultants‟
      study. We considered that communication between officers and market
      holders needed to be improved and we have commented that an effective
      communication channel needs to be put in place for stall holders to raise
      issues with the City Council.




                                                           Council Agenda 7 May 2008
                                         41


(g)   We agreed to consider a further report on markets at our next meeting when
      the initial key findings and recommendations arising from consultant‟s study
      would be available. The Committee‟s deliberations would inform the
      consultant‟s final report.

3.    Update on outcomes arising from the Preventing Crime and
      Anti-Social Behaviour Task Group
(a)   We received a report which provided a detailed response and update on the
      implementation of the recommendations arising from the Preventing Crime
      and Anti-Social Behaviour Task Group report.

(b)   As part of our consideration to the response and update we noted the views
      expressed in a written submission by Councillor Ed Argar, who had chaired
      the work steam which had produced the Task Group report.

(c)   We noted that Councillor Argar broadly welcomed the response to the Task
      Group report and the co-operation that had been received from officers in the
      Community Protection Department whilst it was being prepared. We further
      noted the Director of Community Protection‟s response to the specific points
      raised by Councillor Argar regarding: (i) the importance of ensuring there is a
      mechanism in place where residents can obtain rapid action against reported
      incidents of ASB ; (ii) that anyone who reports ASB, not simply victims, should
      be offered, if they wish to receive them, regular updates on the progress of the
      issues raised; (iii) that City Guardians‟ shifts should be extended to cover the
      period after pubs have shut when people are leaving premises and when there
      is a likely heightened risk of ASB likely to impact on residents‟ quality of life
      and (iv) that if an incident occurs, eg graffiti, a mechanism should be in place
      to guarantee that it is addressed instantly to reduce the impact on residents‟
      quality of life; minimise the perception of ASB; and so as not to encourage
      further incidents. We requested that a written response to the challenges be
      provided to Councillor Argar and the Committee.

4.    Update on outcomes arising from the Public Transport Task
      Group
(a)   We received and noted a report which provided an update on the progress
      made by the City Council, Transport for London and its public transport
      partners with regard to the key recommendations of the Public Transport Task
      Group report of 2007.

(b)   We agreed that officers from TfL, London Buses and LUL should be invited to
      attend one of our meetings annually to present and discuss recent and
      forthcoming changes to the public transport network. This will ensure a
      continuation of dialogue between the Committee and TfL to supplement the
      regular officer level contact.




                                                            Council Agenda 7 May 2008
                                        42


5.    West End Area Action Plans
(a)   We received a report which provided an overview and update on progress of
      the City Council‟s West End Area Action Plans. The report was intended as an
      initial 'ground setting' on the Action Plans as a prelude to a more detailed
      report being presented to the Committee at its next meeting in June when
      interested Councillors would be able to participate and assist the Committee in
      its consideration of the issues.


                                                       BRIAN CONNELL, Chairman


              ____________________________________________


      Local Government (Access to Information) Act 1972 – Background Papers
      The agenda and reports to the Built Environment Overview and Scrutiny
      Committee on 1 April 2008




                                                           Council Agenda 7 May 2008
                                         43


REPORT OF THE RESOURCES AND CORPORATE SERVICES
OVERVIEW AND SCRUTINY COMMITTEE ON 8 APRIL 2008
The following Members of the Committee were present:

Councillors Mark Page (Chairman), Michael Brahams, David Boothroyd,
Margaret Doyle (Vice Chairman), Philippa Roe, Lee Rowley and Duncan Sandys


1.    Question and Answer Session with the Cabinet Member for
      Finance and Resources

(a)   We welcomed Councillor Colin Barrow, Cabinet Member for Finance and
      Resources to our meeting. Councillor Barrow briefly outlined the key issues
      and priorities associated with his portfolio before answering questions from
      Committee Members. The discussion was very wide ranging and covered a
      number of topics, including the Council‟s overall financial position;
      Government funding and particular concerns about the way in which
      population estimates impacted on this; property strategy; energy policy; the go
      green agenda; IT and HR policy; and the need to encourage small businesses
      in Westminster.

2.    Validation of Achieving Transformational Savings Targets to
      Trigger New Reward Arrangements.
(a)   We considered a report requesting us to recommend that the new reward
      proposals be triggered. The Director of Finance and Resources explained that
      the Audit and Performance Committee had, at their meeting on 31 March
      2008, required further analysis to be undertaken on the savings identified.
      The Committee had particular concerns about the “softer” savings relating to
      anticipated additional revenue as opposed to more specific cost reductions,
      bearing in mind that revenue was more likely to be subject to fluctuation. In
      response to this the Director had looked at the figures for income and was
      confident that even in making the most pessimistic assumptions and also
      taking a very cautious approach to areas where there was no history on which
      to base calculations, the trigger level of £10m savings would be reached with
      ease.

(b)   Given the assurances provided by the Director that the commitment to deliver
      £10m in cashable ongoing savings had been exceeded it was agreed to
      recommend Cabinet that the new reward proposals be triggered.

3.    Remuneration Progress Report
(a)   We have commented on a report on the development and design of a new
      remuneration structure. The report stressed that in order to maintain the
      Council‟s rating as an excellent authority there was a need to attract and retain
      a highly motivated workforce with all the necessary skills to meet the Council‟s
      needs. The current remuneration structure did not support these aspirations.


                                                            Council Agenda 7 May 2008
                                          44


      In particular the existing pay and grading structure was complex with 22
      grades over 250 pay points. There was a lack of transparency and
      consistency across the organisation. The draft proposals, which were the
      subject of consultation with the Unions and staff, involved the replacement of
      the existing structures by a new performance and remuneration scheme.
      Under this new scheme all progression would be based on performance.

(b)   In broad terms we endorsed the approach being taken by the Director of
      Human Resources. However, we agreed that certain additional comments be
      submitted to Cabinet on 14 April. We asked the Director of Human Resources
      to report back to us on progress.

2.    Parking Services – Use of Bailiffs
(a)   We have commented on a report summarising current methods, including the
      use of bailiffs, for the collection of penalty charge debts. The report was
      submitted following concerns we had previously expressed in connection with
      bailiffs and the recovery of Council Tax debt. It reviewed past and current
      performance and outlined changes that had been made to recover debt in the
      light of adverse publicity and explained the future strategy for the collection of
      debt.

(b)   We noted that Parking Services are moving away from the traditional debt
      collection model to one that is innovative, focused on customer experience
      and shares revenue with the debt collection company on a risk/reward basis.
      We further noted that the use of bailiffs will in future be as a last resort to
      tackle persistent evaders and when all other means of debt recovery have
      been exhausted.

3.    My Westminster
(a)   We have considered a report on the development of the “My Westminster”
      personalised account. The “My Westminster” account allows customers to
      register and create an online account from which they can apply for 4 services
      i.e. Council Tax, Electoral Register, Libraries and Rescard. This service is
      proving to be very popular with approximately 10,000 accounts having been
      opened to date.

(b)   We were particularly interested in the plans to develop the initiative in ways
      which will promote more effective engagement with Westminster‟s residents.

4.    Implementation of the Investment Strategy
(a)   We have noted a report on the implementation plan for the Council‟s 2008/09
      Investment Strategy.

(b)   The Council has now adopted a new investment strategy with the following
      key elements: Selection of providers, Phasing of investments, Monitoring
      arrangements, Risk management.



                                                             Council Agenda 7 May 2008
                                          45


(c)   The Investment Strategy will provide the opportunity for the Council to
      generate higher returns from its funds than were previously available. We are
      satisfied with the assurances given by officers with regard to capital protection
      and welcome the fact that the implementation plan will be monitored on a
      quarterly basis by means of reports to our Committee.

5.    Report of Budget and Performance Task Group
(a)   We have considered the report of the Budget and Performance Task Group
      following their meeting held on 26 March 2006.

(b)   We noted that the following items were discussed and the outcomes:

          Proposed Business Planning Process for 2009/10
          Summary of Departmental Business Plan Objectives
          Schools – Best Value Performance Indicators.
          Road Accident Casualties – Best Value Performance Indicators.

6.    Work Programme
(a)   We have approved a work programme subject to the addition of reports on (i)
      Community Build and (ii) progress on new remuneration scheme.

(b)   Given our ongoing concern with regard to the accuracy of population
      estimates and the impact this has on the Council‟s overall financial position
      and the delivery of services, we have recommended that the Overview and
      Scrutiny Commission establish a Population Task Group.

7.    CSi Contract Options
(a)   We considered a confidential report on the CSi contract options. We noted
      the Council was required to notify Vertex of its intention with regard to
      extending the contract for a further 5 years by May 2011. We also noted that
      given the nature of any resulting procurement, it would be prudent to treat May
      2010 as the latest decision point.

(b)   Bearing in mind the complex nature of the contract and the changed market
      conditions since the contract was first let we endorsed the proposal to spend
      £50,000 on a market appraisal and to cover the costs of legal advice.


                                                       Mark Page, CHAIRMAN

                 _______________________________________

      Local Government (Access to Information) Act 1972 – Background Papers
      The minutes and agenda for the Resources and Corporate Services Overview
      and Scrutiny Committee held on 8 April 2008.




                                                            Council Agenda 7 May 2008
                                        46


REPORT OF THE GENERAL PURPOSES URGENCY
SUB-COMMITTEE HELD ON 10 APRIL, 14 APRIL AND 22 APRIL
2008
The following members of the Committee were present:

Councillors Robert Davis (Chairman), Ruth Bush and Alastair Moss


1.    Independent Members on the Standards Committee

(a)   Following the decision of the Council on 12 March 2008 to increase the
      membership of the Standards Committee from 4 to 12 Members to include 3
      Independent Members we have conducted interviews for these positions in
      accordance with the arrangements agreed by us on 9 January 2008.

(b)   We interviewed 10 candidates over three evenings and considered carefully
      whom to select, particularly in the context of the changing role of the
      Standards Committee which will see the Standards Committee being
      responsible for investigating allegations of breaches of the Members Code of
      Conduct.

(c)   We have also considered further the number of Independent Members it
      would be desirable to have on the Standards Committee. Given the
      particularly high quality of the candidates we interviewed, we are
      recommending that the constitution of the Standards Committee be amended
      so that the 12 members of the Committee to be appointed by the Council is
      made up as follows: 6 Majority Party Members, 2 Minority Party Members and
      4 Independent Members. The names of the Independent Members we are
      recommending for appointment are set out in recommendation (ii) below.

(d)   We were advised that the next meeting of the Standards Committee will be the
      last attended by Colin Redman, in his capacity as the Independent Member.
      Mr Redman was first elected to this position in May 2003. We agreed to place
      on record the Council‟s formal appreciation of the service rendered, on a
      voluntary basis, by Mr Redman.

      We recommend:

      (i)    That the Constitution of the Standards Committee be amended to read,
             as follows:

             “Twelve Members appointed by the Council (six Councillors nominated
             by the Majority Party, two Councillors nominated by the Minority Party
             and four Independent Members)”.

      (ii)   That the four Independent Members to serve on the Standards
             Committee for one year with effect from 14 May 2008 until the annual
             Council meeting on 13 May 2009 be:



                                                          Council Agenda 7 May 2008
                                        47



             Lord Richard Best of Godmanstone
             The Very Reverend John Hall, Dean of Westminster
             Elizabeth Peace, CBE, The Chief Executive of the British Property
             Federation
             Lord Dennis Stevenson of Coddenham, CBE


Note: For recommendation (ii) above to be adopted at least 31 Members of the
      Council must vote in favour.



                                                     Robert Davis, CHAIRMAN

                   ____________________________________


      Background Papers

         Report to and Minutes of the General Purposes Urgency Sub-Committee –
          10, 14, and 22 April 2008. These documents are exempt from disclosure
          under Section 100 (A) (4) and paragraph 1, Schedule 12a to the Local
          Government Act 1972 because they involve the likely disclosure of
          information relating to an individual.


Note: The application forms of the applicants interviewed for the position of
      Independent Member are available to Members of the Council by calling
      020 7641 3134 or at the meeting from the Clerk‟s table




                                                          Council Agenda 7 May 2008
                                       48


REPORT OF THE GENERAL PURPOSES URGENCY SUB-
COMMITTEE HELD ON 14 APRIL 2008
The following Members of the Committee were present:-

Councillors Robert Davis (Chairman), Ruth Bush and Alastair Moss


1.    New Local Area Agreements
(a)   Local Authorities are now required to develop a Local Area Agreement (LAA)
      in partnership that contains improvement priorities and targets that
      encapsulate the needs of local residents and their neighbourhoods. Local
      Authorities can decide whether approval of the LAA should be a full Council
      decision or an Executive decision. We consider that this should be an
      executive function undertaken by the Cabinet. We are recommending the
      Council accordingly.

(b)   The report we considered is attached as Appendix A.

      We recommend: That the functions relating to the preparation, submission
      and modification of a Local Area Agreement under Sections 106, 110, 111 and
      113 of the Local Government and Public Involvement in Health Act 2007 be an
      executive function undertaken by the Cabinet.




                                                    Robert Davis, CHAIRMAN

                  _____________________________________


      Background Information

         Reports and Minutes to the General Purposes Committee – 14 April 2008




                                                         Council Agenda 7 May 2008
                                           49


REPORT OF THE HEALTH AND COMMUNITY SERVICES OVERVEIW
AND SCRUTINY COMMITTEE HELD ON 16 APRIL 2008
The following Members of the Committee were present:

Councillors Judith Warner (Chairman), Barrie Taylor, Jean-Paul Floru, Jan
Prendergast, Lee Rowley and Guthrie McKie.


1.    Updates from Cabinet Members and Feedback Report
(a)   We received update reports from the Cabinet Members for Health and Adult
      Social Services, Housing and Customer and Community Services on key
      issues in each of their service areas. We received an addendum report from
      the Cabinet Member for Health and Adult Services which explained that the
      Council‟s application for capital support to carry out detailed feasibility studies
      into a purpose built development for adult learning facilities at a disused car
      park site on Moxon Street in Marylebone had been passed to the National
      Learning and Skills Council for endorsement and ratification on 29 April. The
      Committee also asked for an update on developments at Dudley House and
      information relating to the number of housing benefit recipients and levels of
      housing benefit fraud.

(b)   We considered the questions and answers arising from the previous meeting
      and asked further questions on the effectiveness of the Local Service
      Improvement Compacts and agreed with the proposal that a paper on
      progress should be presented to the July Committee meeting.

2.    Task Groups
      We received the following items from the Committees Task Groups:

      Mental Health Task Group – Final Report and Recommendations

      We endorsed the final report and recommendations of the Mental Health Task
      Group for submission to the relevant Cabinet Member. Councillor McKie,
      Task Group Chairman, introduced the report, explaining that „employability‟
      had become a key issue for the task group as they had found this was key
      part of mental health recovery. The Task Group had attempted to address
      both the needs of service users and service providers and had found that
      partnership working was an essential element in terms of providing flexibility in
      service provision. The Director of Adult Social Services provided a brief
      update on the work, to date, that had been undertaken to implement some of
      the Task Group‟s recommendations.




                                                              Council Agenda 7 May 2008
                                         50


(b)   Libraries Task Group – Final Report and Recommendations

      We also received the final report and recommendations of the Libraries Task
      Group which we approved for submission to the Cabinet Member for
      Customer and Community Services for consideration, which included
      endorsing the recommendation that a library network with academic and other
      institutions should be explored.

      Health Task Group Update

      We received the minutes of the Health Task Group meetings held since the
      Committee last met. Councillor Taylor, Task Group Chairman, gave a verbal
      update on the Task Groups work which included work on the Healthcare
      Commission‟s Annual Health Check and scrutiny reviews into access to direct
      care and the provision of defibrillators in the borough. We also received an
      update on site visits to Athlone House and Garside House nursing homes
      which had been undertaken by Members of the task group.

3.    Supporting People Inspection Report
(a)   We received a report which informed the Committee of the outcome of the
      Audit Commission inspection of the Supporting People programme and were
      pleased to hear of the excellent result. We discussed the areas identified for
      improvement and the recommendations outlined in the report including
      funding issues and considered the approach to any future inspections.

4.    ActiveWestminster
(a)   We received a report on progress with the sport and physical activity strategy
      for Westminster which was being developed by the ActiveWestminster
      Partnership. Members noted that the aim of the strategy was to improve
      health and wellbeing and make a positive impact in raising participation in
      sport and physical activity across the City. We discussed the issues of
      improving the local facilities available and will encourage people to use these
      facilities should they wish to make a choice to participate in sport.

5.    Strategy and Action for Arts and Culture
(a)   We received a report on the Arts and Culture Strategy and action plan which
      had been approved by Cabinet on 14 April. Members were informed of the
      main „headline‟ actions which included the OneCity Project „Cultural Activities
      for Young People‟, the creation of an Arts Network; and activities as part of
      Westminster‟s contribution to the Cultural Olympiad. We were pleased to
      note the potential for joint working in terms of health and older people. The
      Committee discussed the positive impact that would result from introducing
      young people to the arts and culture as well as the importance of advertising
      the facilities that are available and improving accessibility. Members also
      asked about the targeting of resources. Officers explained that the objective
      was to target existing resources into schools and local communities, ensuring



                                                           Council Agenda 7 May 2008
                                          51


      that facilities are well advertised and opportunities are made available to local
      people.

6.    Health & Community Services in the Maida Vale Area Forum
(a)   We received a report reviewing the services provided by Libraries and Arts,
      Housing, Social Services and Sport and Leisure within the locality covered by
      the Maida Vale Area Forum. This was the third such report as part of our
      intention to review services by area forum which focuses on services available
      to local communities at a neighbourhood level.

(b)   We felt that the Maida Vale area was extremely well served by a wide range of
      service activities. On completion, each Area Forum report will be sent to the
      relevant Ward Members.

7.    Quarterly Performance Monitoring
(a)   We considered the key performance information from the areas of Libraries,
      Archives, Arts and Culture, Sport and Leisure, Housing and Adult Social
      Services.

(b)   The Committee received an update on the charitable status of Cannons which
      had been taken over by Nuffield Hospitals in December. Work was being
      undertaken within the Libraries portfolio in order to further engage with older
      people and take more services to communities.

8.    Work Programme
(a)   We noted the current work programme and agreed that consideration would
      be given to establishing a joint Task Group with the Children and Young
      People Overview and Scrutiny Committee to look at sports provision for young
      people.


                                                Judith Warner, CHAIRMAN

                 _______________________________________

      Local Government (Access to Information) Act – Background Papers
      The agenda and reports to the Health and Community Services Overview and
      Scrutiny Committee held on 16 April 2008.




                                                             Council Agenda 7 May 2008
                                          52


REPORT OF THE AUDIT AND PERFORMANCE COMMITTEE
ON 23 APRIL 2008

The following Members of the Committee were present:-

Councillors Melvyn Caplan (Chairman), Paul Dimoldenberg, Suhail Rahuja,
Ian Rowley and Judith Warner

Also Present: Councillor Tony Devenish


1.    Work Programme

(a)   We discussed and noted the Committee‟s Work Programme and progress
      made by the four Working Groups we have established for Property, People,
      Procurement, and Process and Audit.

2.    Performance Monitoring Report for Period 11 (February)
      2007/08
(a)   We have received a report that set out key financial and service information
      for the eleventh period of the current municipal year, and which detailed
      progress on One City and WorkSmart projects.

(b)   We noted the HR management information included in the report and
      discussed figures relating to equality and diversity and staff turnover.

(c)   We commented on the further increase in the City Council‟s Reserves Account
      and asked that a report considering the latest position be submitted at the next
      meeting.

3.    The New Local Area Agreement 2008-2011: Indicators and
      Targets
(a)   We have discussed and commented on proposed indicators and targets that
      would be included in the new Local Area Agreement (LAA) 2008-11, which
      was to replace the Comprehensive Performance Assessment and have
      noted progress made to date on developing the new LAA and improvement
      priorities.

(b)   We agreed that the new LAA needed to reflect local priorities and be
      achievable and noted that it would be possible for targets to be removed at a
      later date if measurement was not practical.




                                                            Council Agenda 7 May 2008
                                          53


4.    Internal Audit and Counter Fraud – Summary Monitoring
      Report January – February 2008
(a)   We have received a report on Internal Audit and Counter Fraud Activity carried
      out between January and February of the 2007/08 financial year.

(b)   We noted action being taken to mitigate Housing Benefit fraud and discussed
      the City Council‟s performance in recovering overpayments.

5.    Internal Audit and Counter Fraud – Work Programme 2008/09

(a)   We have noted the Internal Audit and Counter Fraud Work Programme for
      2008/09.

(b)   We discussed the allocation of resources for Audit and Counter Fraud work
      and in that context questioned the accuracy of the Electoral Register.

6.    Annual Audit and Inspection Letter

(a)   We have noted the Annual Audit and Inspection letter and the actions being
      taken in response to the recommendations that had been made.

(b)   We welcomed Martin Searle of the Audit Commission to the meeting. He
      introduced the report and stressed that overall the City Council continued to
      provide very good value for money and was improving strongly.

(c)   Three key areas requiring action had been identified: (1) the need to continue
      developing means by which all involved in delivering local services worked
      together effectively, in particular through Local Area Agreements; (2) to
      monitor risk to services provided through contracts with third parties; and (3) to
      take steps to improve arrangements for financial reporting. Martin Searle
      confirmed that in each case the City Council was addressing these issues.

7.    West End Area Action Plans

(a)   We discussed and commented on an overview of the City Council‟s West End
      Area Action Plans, which had been previously submitted to the Built
      Environment Overview and Scrutiny Committee.

(b)   We suggested that themes for further consideration by the Built Environment
      Overview and Scrutiny Committee were: (1) how enforcement strategies fitted
      into the Action Plans; (2) whether there were adequate resources to deal with
      this issue; and (3) what outcomes had been achieved from these investments.

                                                      MELVYN CAPLAN, Chairman
                ________________________________________
Local Government (Access to Information) Act 1972 – Background Papers
The agenda, reports and minutes of the meeting of the Audit & Performance
Committee on 23 April 2008


                                                            Council Agenda 7 May 2008

				
DOCUMENT INFO
Shared By:
Categories:
Stats:
views:42
posted:7/2/2011
language:English
pages:53