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Student Council meet.. - London Metropolitan University

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									                     Student Council meeting 15 (b) Agenda
                        Date: Tuesday 3 November 2009
                              Registration: 4.30pm
               Locations: Calcutta House Boardroom, CM2-38, City.


This meeting to be adjourned to Tuesday 3 November 2009 4.30 in CM2-38. Calcutta
House Boardroom

15.5 Minutes of last meeting

To confirm the minutes of the last meeting and to consider any matters arising

15.6 Executive Reports

Reports received from President, VP North, VP City, Equality and Diversity Officer

15.6 Executive Motions (9)

   1.   Part time Officers Payment
   2.   Students’ Union Block grand
   3.   LMU participation in League Tables
   4.   Appointment of New VC
   5.   Library Opening
   6.   Apathy by Registry
   7.   Capping
   8.   Consular Services, Afghanistan
   9.   Drinking Water

15.7 Ordinary Members Motions (1)

   1. Defend our University – Defend Education


15. 8 Emergency Motions

15.9 Policy Lapse (3)

   1. Part time and postgraduate Representation
   2. Permanent Prayer Room and washing facilities for Muslim Students
   3. No platform for extremists


15.10 Any Other Business




                                                                                     1
Agenda papers

Minutes of last minutes
To be distributes when the both parts of Student Council meeting have been distributed
(this is part b)

Executive Reports

Executive Reports for Student Council meeting 15 (b), Tuesday 3 November 2009

Yeashir Ahmed, President




                                 15th Students Council Meeting (b)


To:                         Students Council
From:                       Yeashir Ahmed
Position:                   President
Date:                       Monday 1 November, 9pm
Subject:                    Executive Report




                                                                                    2
                                    Table of contents:

1. Introduction--------------------------------------------------------------------------------3
2. Background--------------------------------------------------------------------------------3
3. Responsibilities--------------------------------------------------------------------------3
4. Elections turn out------------------------------------------------------------------------3
5. Handover-----------------------------------------------------------------------------------3
6. Presidents job Description-----------------------------------------------------------3
7. Training-------------------------------------------------------------------------------------5
8. Conference held at LMU---------------------------------------------------------------5
9. President’s Meetings-------------------------------------------------------------------5
10. Important Correspondence Made--------------------------------------------------6
11. Student’s casework---------------------------------------------------------------------6
12. Events Organized and attended----------------------------------------------------6
13. Office Management---------------------------------------------------------------------6
14. SU office at north------------------------------------------------------------------------7
15. Year Ahead plan--------------------------------------------------------------------------7
16. Challenge-----------------------------------------------------------------------------------7
17. SU Budget----------------------------------------------------------------------------------7
18. Financial Crisis---------------------------------------------------------------------------7
19. Staff Redundancy------------------------------------------------------------------------7
20. Manvel Delight report------------------------------------------------------------------7
21. Employment of New VC---------------------------------------------------------------7
22. Achievements-----------------------------------------------------------------------------8
23. Failure---------------------------------------------------------------------------------------8
24. Goal for this year------------------------------------------------------------------------8
25. Conclusion---------------------------------------------------------------------------------8




                                                                                                      3
Introduction:
The aim of this report is to represent the work carried over by the London Metropolitan University
Students Union President after being elected on May2009 and took over the office in July 2009.
The reports only included the most important works that is essential to be submitted to the
Council from the 15th July till the 1st November2009. It is essential that we maintain transference
of our work and be accountable to (SC) for all our activities during our term in the office. Council
members are most welcome to ask any question and also can suggest for any activities that
might be carried out by the president.

Background:
I have got elected in May2009 for my post as President. I have always been strongly committed
to my work as president and took the leading role of the Students’ Union.

Elections turn out:

This year METSU Election turn out was low (1.5%). It is because last year we did not have SU
and it was run by interim tem with limited student’s engagement. In addition, currently SU in not
running the Club and society, NUS extra, Oyster card and Activities. This SU is not running the
Campus service which has made student engagement very difficult for SU. Alternatively the
election was run during the busy period which is the time of exam and coursework submission
period. Lack of timing and above mention facts the SU election turn out was very low.

Handover:
As we did not have SU team for last year we did not have good hand over. Next year we promise
to provide a good handover for our successors.

Presidents job Description:
       Be the prime spoke person of the Students body. To work with the VPs to implement
        Information, representation and advice (AIR) ensure a high quality of representation for
        students at hearing as appropriate.
       We necessary, to assist and represent individual students on university matters and at
        hearing
       If elected from the SC to attend the Board of Governors and other relevant University
        committees, and report back to SC
       Normally lead delegation to conferences and meeting to the external bodies


                                                                                                  4
          Take the leading and gathering effective and reliable feedback from the student body and
           communicate this to student body and university management
          To be visible approachable and professional at all time to encourage the other officers to
           act accordingly
          Oversee the effective functioning of StARs scheme
          Be responsible for SU strategic planning, including research and coordination to longer
           term success of the SU beyond individual terms of office
          To deliver vote of thanks on behalf of graduate students at the Graduation ceremonies.

Participation:

            Encourage students to join and get involved in the Students' Union.
            Together with the VPs plan a strategy to reach out to the student body, particularly
             those groups who currently have little participation in the Union.

Working with other officers and Student Council:
          To lead the work of the Executive Committee as directed by the Student Council.
          Whenever possible, ensure the Students' Union works as a motivated team and
           encourage committee members to work to the best of their ability.
          Ensure that all officers’ attendance and punctuality is at an acceptable level and to
           enforce the staffing rota with the VPs.
          Ensure that all officers attend the various University committees they sit on. To work
           closely with the Advice, Information and Funding Service and in particular the Student
           Conducts Adviser.


Working with the University:

          Be the main point of contact for the SULQC and meet with him/her regularly.
          Meet the University management and trade union representatives as required and as
           appropriate and report back to the Students' Union.
          To work closely with the Advice, Information and Funding Service (Student Services) and
           in particular the Student Adviser (Student Conduct) with regard to alleged student
           misconduct.
          Co-ordinate the Union's work in relation to the University's quality assurance process,
           working in close liaison with the VPs on this.

Financial handing:
          To work with the SULQC to come up with an annual SU budget request to be submitted
           to the Director Head of Student Services. To oversee the Students' Union annual
           budgeting and monitoring the expenditure in conjunction with the SULQC.
           In conjunction with the SULQC, ensure that all financial transactions are legitimate, and
           that the necessary paper work and receipts are kept for all transactions.
           Present an update of the income and expenditure of the Students' Union to each
           Executive Committee and Student Council meeting

Working with external organizations:


                                                                                                        5
      Be the official spokesperson of the Students' Union to the media and other external
       bodies.
      Be the prime point of contact inside the Union for enquiries to and from NUS, at national
       and regional levels.
       Liaise with the National Union of Students and the regional office.
      Circulate materials received from NUS to the relevant officers on the Executive
       Committee.
      Advise the Union on how to use NUS as a resource.

General:
      Ensuring copies of reports, letters and policy documents are kept in the Union's files.
      Be responsible for ensuring that all legal documents such as the constitution, Instruments
       and Articles of Government and any correspondence are kept safe.

Training:
      Hand over: From the 1sh July until the 15th July
      NUS in house training with (Crish Shelly) our regional organizer at NUS
      NUS: APL (One week training at UWE Bristol together with all Sabbatical officers)
      NUS: Million Plus at Leeds Metropolitan University with Communication and campaigned
       officer
      Idea selling at North London together with Communicating and Campaign officer
      Leadership training as student governor on the 10th september2009

Conference held at LMU:
NUS regional conference at LMU
I recommend that we host many more NUS and other substantial conference that might create
good communication with METSU and gain good image and external supports for the Union.

Meetings attended by President:

      Attended and chaired all Executive meeting from 15th July till October2009
      Regular meeting with Director of Students Service (Julie Walkling)
      Attended and chaired meeting with SDAS (Isabel Dobson)
      Meeting with NUS president (Wes striating) on the 16th October2009
      First Meeting with University VC together with all executive officers on the 8 th
       September2009
      Second Meeting with VC on the 23rd October2009
      Meeting with University Secretary and Director of Students Service
      Meeting with on of Board of governor at SU office
      Meeting with Head of State
      Meeting with Head of Library service and other staffs for extension of library opening
       hours
      Meeting with On campus website designing company
      Meeting with IT officer (Dev Nath) for ICT account
      Meeting with Director of international Student (Mark bickton) on 1 st August2009




                                                                                                   6
       Meeting with QAA starring group, Communication and campaign officer in 25 th
        September 2009
       Meeting with QAA audit comity on the 12th October2009
       Attended first Board of Governor Meeting on the 30 th September2009
       Meeting with university secretary(John McFarland) on the 28th October2009
       Regularly met with some had of departments for consolation for students experience
       Meeting with Director of finance (Palm Neilson) on the 27th October2009
       Meeting with the HMR on the 27th Octoer2009
       Meet the DVC on the 30th September2009
Important Correspondence Made:
                Heads of Department regularly(Academic/non Academic)
                NUS officers regularly
                VC of LMU regularly
                University Secretary regularly
                HEFC once
                Board of Governors regularly
                Dealt with a large amount of miscellaneous incoming and outgoing
                 correspondence

Student’s casework:
Since we do not have professional advisor for the Advocacy it is the responsibility of 2 VP and
President to carry all the AIR work.
I have been dealing with many of case in both North and City campus with the support of my 2
VPs. It is very time consuming and it affect other SU activates that president needs to priorities.
As I am not a professional on the advocacy I am not able to adhere on this service. Due to
experience and skill I am in frustration to deal with advocacy. I think SC should employ fulltime
professional advocates for this service.

Events Organized and attended:
       Fresher fairs on 13th and 15th October2009
       2nd Hand book faire on the 20th and 22nd October2009
       StARs Lunch party on the 3oth October2009
       International Students Party (1 October 2009, 9pm, Rocket, North)

Office Management:

Office management has become a difficult task especially at North campus. There is not enough
space for all the offices to work together. In addition officers need individual and quite
environment for their work. The advocacy room does not have any privacy, it is open and any one
can overhear all the confidential information.
It is good if we can keep the record of our daily work and attendance with sign in and sign out. It
is working well at north campus but not at city campus as officers choose not to follow strict rules
but work based on trust. As they are elected officers they do have right to have their freedom of
working for the students’ Union.
I believe it is the responsibility of individual officer to make sure he/she keep record of their work
including time out and time in and also any other work they do.


                                                                                                    7
As elected officer it is their responsibility to meet students and talk to hem share time with
students and it is difficult to maintain the rota of how many student each officers have visited each
day. Officers are not employed but elected. Therefore they have their own way to serve the
Student for which they have been voted by the students for the students.




SU office at north:

TMG65a is simply not a good place for SU. We need a better office space with many more
computers and office for every officers to perform their duties merely.

Year ahead plans:

This year SU need to work together to build confidence to board of governors for its capability to
incorporate all the services that has bee segregate from SU previously. SU also need to promote
itself to Student for their participation on SU activities.

Challenge:

We are facing huge challenge as we do not have block grand and we need to have approval for
each and every item we want for our day to day activity. Our Met Su website does no longer exist.
It is because the website design company has gone under administration. This year we are
working to build another website and we are on the process to build a new website.

SU Budget:
Budget is the biggest challenge that SU currently undergoing. We need block grand and it is
impossible to work without any specific amount of money allocated for the SU. I urge to SC to
approve a block grand for SU.

Financial Crisis:

University is undergoing financial crisis and we are also affected by the situation. The SU
statement is the fine example to follow.

University staff Redundancy:

I do not have any comments on this decision by the management but I agree on the principal of
university sustainability and long term future.

Manvel Delight report:

It is an independent report about the financial crisis of the university. It reports is expected to be ready
before next Board meeting on the 18th November2009. This report will include the cause and failure of



                                                                                                          8
responsibility of the LMU financial crisis. We have to wait for this report for any major action from SU
on the issue of financial crisis.

Employment of New VC:
University is appointing a new VC and I have been invited to be on the selection committee as student
body. The first committee meeting is dated provisionally on the 12 th November2009. SC can provide
recommendation and suggestion on this issue.


Achievements:
        Handbook and Diary
        StARs reports
        Events
Failure:
       Magazine publication delay
       ICT account delay
       SU officers ID card delay
       T-shirts delay
       Budget uncertain
       Management Communication difficulties
       Student cases works; no professional staffs

I recommend that SC take further action on this are and advice the best course of action that can be
take to resole this problem.

Goal for this year:
      Build Confidence and widen student’s engagement with SU
      Independent METSU
      Effective handover to elected officers
      Effective election and good turnover
I recommend that SC should agree with executive officers plans on the above fact




                                           Conclusion:

The report is made considering the time Limitation of SC meeting. Further elaboration of any
activities can be given on request by any council member during the meeting or after the meeting.
In any other additional or specific information I recommend SC members ask question and also
look other officer’s reports.

END

Amir Ramin, VP City

Executive Report to the Student Council


                                                                                                       9
By Amir Ramin Vice President for City
Drafted on 30 October 2009

Introduction
As the Vice President (for Academic Representation), I am committed to promote the
Student Union in all campuses and create a strong and effective student voice that has
been lacking for a long time. However, after stepping into office, I came to know that I
had many challenges ahead. I was involved in doing activities that are time consuming
but are not in my job responsibility. At the same time, I could not (still cannot) escape
from them. I am writing this executive report to say briefly what the SU is currently
like and also explain my so far activities at the Student Union. The report will end to
make some recommendations for improving student democracy, student voice and
student experience at London Metropolitan University.

Current SU (exec)
Student Union is currently in a very weak position. It does not have its resources and it
is also not a familiar, popular and autonomous institution either. The weakness of the
Student Union has undermined student democracy and its fundamental cores such
accountability, transparency and efficiency at the University. University staff particular
some within the Senior Management Team (SMT) and head of departments do not feel
themselves accountable enough to the student body. Student demands and concerns are
not usually heard and addressed and there are several other institutional inefficiency and
unaccountability at the University level.

Casework
I have spent most of my time dealing with student cases. I have been dealing with cases
relating to academic misconduct, mitigating circumstances, appeals, complaints, and
suspension and even expulsion for various reasons.

   A- Academic misconduct relates to using other materials without proper
      referencing, cheating in exams or providing inaccurate and forged evidence . I
      have been dealing with many different types of student enquiries and cases of
      misconduct and some of them have been quite serious. I have provided
      necessary support and have dealt with most of them sucessfully.
   B- Mitigitating circumstances – students who have not been able to meet a
      deadline due to some severe and cute. About %30-45 of cases that I have been
      dealing with, belong Mitigating circumstances.
   C- Appeals against the process or decision made
   D- Complaints- there many complaints from students and some of them are quite
      serious. Because the Student Union is not strong enough so it is also not
      possible to get a desiable outcome of putting a complaint forward.
   E- General student enquiries- Many general student enquiries like module
      changing to getting advise on dissertation, counselling and etc.




                                                                                       10
The fact is that casework is not in my job description and elected officers are not the
right people to deal with casework either. The SU does not have professional advisers
and advocates to deal with student cases so we have no choice but to accept as many
enquiries as possible. However, we asked for two advocates one for city and one for
north but unfortunately the university has not yet decided to provide us with them.

3. Library opening hours
Soon after officially holding my position as the VP City, I started to gather information
about the issue. I initially wanted to know any previous discussions on the issue and
secondly evidence of any student demands such as surveys. The director of the Student
Services Julie Walkling recommended mee to directly talk to the director of libraries
Julie Howell. I was provided with the results of a survey conducted by the library.

Julie Howell also confirmed to me in her correspondence that “both Libqual and the
focussed survey”… “revealed a clear emphasis on slightly extended opening hours
during term time” .The focused survey on opening hours conducted on 01 April 2008.
Library department believed that extending opening hours also needed involvement of
other departments such as the Estates. Julie Howell initially promised in July 2009 to
put a proposal for the University. Later on, Julie Howell attempted to delay the issue. I
continued to communicate with Julie Howel and made an e-mailing list which included
relevant heads of the departments, the Secretary and even the Vice Chancellor. I think
that the department of the libraries has now drafted a proposal on extending the opening
hours and I hope that the proposal will come to practice before launching our campaign.

 STARs
Student Representatives are important focal points of contact and also feedback
provision for improving academic performance and also student experience. The
Student Union Exec has put a report, which was drafted by Richie Sethi. All SU Exec
members have contributed towards the report. I suggested having a STARs
reception/launch in order to promote the scheme but also encourage STARs to take a
more active role in engaging with the SU but also get to know each other.
Implementation of the recommendations of the STARs report can bring some good
improvements on feedback provision.


Bookfayre and SU diary
Bookfayre was an opportunity to help students either buy or sell their books for low
prices. The first book fayre took place in Calcutta House Atrium and was a good
success. Student books worth £200 was sold. We also used book fayre to publicise
Student Union. The event was really successful and also distributed many diaries to
students.

Consultation with the students
As stated earlier, SU does not have professional advocates/adviser to handle casework
so I have spent most of my time in doing casework. However, I have used out of office
hours to go and set in Atrium and arrange meetings with students and talk to them about
the Student Union activities and also wider issues of the university. You can usually
find me in Atrium after 5pm for three days a week at least if I do not have any other
commitments.



                                                                                      11
 Conclusion and recommendations
I conclude this report by emphasising once again that the long term solution for
improving student democracy, accountability, transparency and stronger student voice is
an effective, reliable and strong Student Union. This will not happen unless Student
Union regains some of its resources within a reasonable timeline. The following actions
are necessary to be made in the short term:

   1- Two professional advisers/advocates will need to be hired to deal with student
       enquiries and cases. These advisers will take over the duties that currently the
       two VCs are spending most of their time on. This would also give the VPs time
       to focus on greater issues of the Students and promoting Met SU amongst
       students in other campuses
   2- Student Union needs to have its own budget. At the moment, Met SU is relying
       on Student Services to receive its budget and this has been time consuming
       because the SS has not agreed with us on some of what we have put in our
       budget.
   3- Properties of the Student Union need to be returned under a gradual process.
       The Student Union office at the north now under student services will need to
       be returned immediately. The SU space is limited and does not allow SU
       officers to perform their responsibilities well.
   4- Student Academic Reps can play an active role in making SU effective but also
       providing the Student Union and the university with their constructive
       feedback. The Implementation of the STARs report is essential in improving
       academic feedback, academic quality and student experience.
   5- Extension of the opening hours of the libraries will allow employed students to
       use library after 05.00 pm for another few hours.
   6- Other external bodies such as the NUS, MPs and relevant organisations should
       be encouraged to get involved in supporting Met SU policies and actions.
   7- University –Student Union Committee should be formed to improve feedback,
       coordination and consultation at the high level decision making. This will need
       to include the VC, DVCs, secretary and a few directors on the University side
       and SU president, Student Council Chair and a few other members of the
       Student Council.
   8- Consultation at the wider level amongst the University and Students to be
       organised at least twice a semester. Once in the beginning and once in order to
       close the feedback loop.
   9- Finally, Student Union needs to start lobbying government on the current
       financial crisis.
   10- Replacement of some within the leadership of the University is also required
       for the university to change its direction and also gain the trust of the HFCE in
       the long term but also gaining an academically good position.




                                                                                     12
I make the above recommendations with the knowledge that their implementation will
not only improve the current position of the student‟s performance, academic quality
and student experience but also the credibility of the university and its current
management.

With regards
Amir Ramin VP City


Tarequl Islam Khan, Participation & Development Officer

Executive Report:
Tarequl Islam Khan
Participation and Development officer
MetSU 2009/10
Participation and Development Officer took over his job responsibilities on July 16,
2009 after having a massive scale of training of fifteen days provided by the last interim
exec team, SDAS and NUS. In the initial stage of his job duties, he attained APL
(Active Political Leadership) training along with other execs of MetSU at University of
the West of England in Bristol by NUS. The training was important to get skill on
democracy, collectivism, leadership and power, participation and inequality,
representation, campaigning, corresponding and communication process and so on.
Eventually in August, Participation and Development officer attained another NUS
training at University of Sheffield in Sheffield on Action trough Advocacy, where the
main purpose of training to get an knowledge on higher education system and social
policy in UK, effective representation, campaign planning , enhancing participation
process and communication skill. Both the trainings were very effective in term of
having knowledge, performing job efficiently, maintaining good relation with other
Universities’ Student’s Union and NUS officers and boosting up networks.
Participation and Development officer started his job responsibility with a promise to
make students participate in large scale with the MetSU activities and events, different
clubs and societies, voluntaries activities. From the very beginning Participation and
Development officer started communication and discussion with the students to
enhance their active participation and student experience by making them involved
with MetSU’s strategies, societies and StAR scheme. Furthermore Participation and
Development officer get involve himself in other SU plan and day to day activities with
other execs. So far Participation and Development Officer successfully arranged few
events such as freahers Fair, Second hand BOOK fayre, StAR launch party, report on
budget and promotional activities on StAR scheme and making strategies on
campaigning. Furthermore he involved with few other activities with universities and
Union. Since this year MetSU doesn’t have their elected International and European
Student officer, so Participation and Development officer is performing this job
responsibility as well.
StAR Budget:
Participation and Development officer was in charged to make the StAR scheme
budget for the academic year 2009/10. Participation and Development officer proposed
for few merchandize for course rep and department reps, promotional tools and
refreshment for StAR launch party in his StAR budget. In the making of this budget,
Participation and Development officer made an comprehensive research on
merchandize and promotional materials’ price list of different companies and made a
budget report of near about 3000 pounds by including pens, badges, business card,
as well as promotional material such as leaflet, poster, postcard and refreshment.



                                                                                       13
Promotion of MetSU, Clubs and societies and StAR scheme:
Participation and Development officer conducted a massive scale of promotional
activities before and after the semester begins to encourage students to actively
participate with the MetSU, Join different societies or create a new one, involve in
voluntary activities so that students can enhance their student experience in London
Metropolitan University. As a part of this promotional activities, Participation and
Development officer used MetSU official facebook group and international students
facebook group and through these, notify the students about different plan and strategy
of MetSU, SDAS , Student service, international office and Student Office to the
students. Moreover before the semester begin, Participation and Development officer
contact with all the different international offices of London Met in different parts of the
world and inform upcoming international students all the services and activities of
MetSU and other departments’ in London Met. During the whole Freshers welcome
weeks, Participation and Development officer tried to attain almost al the events which
was arranged by student service, student office, campus service, reach and
international student office in the motive to promote MetSU. Participation and
Development officer especially emphasize different departments induction events to
promote StAR scheme and societies.
Freshers Fair
Earlier October 13 and 15, these two days were the Freshers Faire for the academic
year 2009/10 both at City (The HUB) and North (The Rocket) Campus at London
Metropolitan University. Participation and Development officer was the main
responsible person to organize this event, Before the freshers fair got started,
Participation and Development officer made an order of all the goodies and organize
the old SU goodies.



In both freshers fairs the store were decorated with SU posters, leaflets, badges, book
fayre posters and black history month posters and lots of eye catching slogan . MetSU
distributed badges, free students guide, NUS guide, Black History Month newspaper,
Key rings, Makeup mirror, Condom Holder, NUS academic year calendars, TFL guide
and mini pocket TFL Map and Vervezine (last edition) among new students. SU could
able to collect more than 500 students contact number for enriching milling database
for students union. Participation and Development officer comprehensively promoted
MetSU , Societies, StAR scheme, MetSU media and MetSU’s prospective campaign
plan and got a tremendous optimistic feedback from the students.


Second Hand Book Fayre:
Participation and Development officer along with Diversity and Equality officer
organized two days Second Hand Book Fayre on 20 and 22 October (Tuesday and
Thursday) in the Atrium and the Graduate centre . Second hand book fayre is a
platform, where students at London Metropolitan university get an opportunities to sell
their old unused academic books and on other hand, lots of student can get a change
to buy these books at a very cheep rate compare to outside; for their running or
forthcoming semester. Basically students bring their books to Students Union office
anolg with their expected price and on behalf of them SU executives sell their books on
book Fayre stand. Once a book sold SU executives deposit this money to the finance
department and Students Union Liaison and Quality Co-ordinator Eddie Rowley makes
a payment slip for it. The rest unsold books are kept in students Union Office so that
any time students can come and collect it.


                                                                                         14
In order to promote this event in effective manner Participation and Development
officer made a design of book fayre Posters and leaflets, printed those on right time
and distributed in all the campuses at London Metropolitan University. Participation and
Development officer and Diversity and Equality officer also open facebook group for
Second hand Book fayre and made a wide-ranging promotion. Participation and
Development officer also used London Met Students’ Union facebook group and
London Met International Students Face book group to promote these events. Both the
events were very crowded and the selling rate was outstanding and beyond
expectation and students liked the idea of second hand book fayre.




International and European student officer activities:
As to perform the job responsibilities of International and European student Officer ,
Participation and Development officer have had several informal and formal meeting
with two international students advocates and got some valuable advice and
information from them to handle international students initially and contribute
something to reduce their work load. Most importantly, Participation and Development
officer has gone though different home office documents and other international
student’s rules and regulations in UK, in order to accelerate this job performance.
Participation and Development officer also contact with all the international office of
London Met in different countries and provide them all documents to promote students’
union and StAR. Participation and Development officer also maintaining MetSU official
international students facebook group and keep the international students up to date
about students’ Union, university and overall situation or new rules and regulations are
concerning international students in UK. Participation and Development officer have
had several meetings along with different high executives in international office
including director, could mange some attractive offer from them such as, some extra
patronizations from them for international societies.
So far Participation and Development officer has deal all most fifty international
students concerning their visa problems, residential problems, and other general issues
such as module changes, joining clubs and societies, employment issue etc.
Participation and Development officer completed most of the cases were successfully
by proving them right advice or directing them to the right person.


Richie Sethi VP North


Student Council
Meeting 15b

Report

Title: Executive Officer Report

Author: Richie Sethi (VP Education & Representation- North Campus)

                                                                                     15
Date: 1st November 2009


Contents
1. Introduction ................................................................................................................ 18
2. Background ................................................................................................................. 18
3. Responsibilities........................................................................................................... 18
4. Projects ....................................................................................................................... 19
   4.1. Office administration ........................................................................................... 19
      4.1.1. Timesheets and Rota..................................................................................... 19
      4.1.2. Tally Sheets .................................................................................................. 20
      4.1.3. Filing System ................................................................................................ 20
      4.1.4. Postage .......................................................................................................... 20
      4.1.5. IT .................................................................................................................. 20
   4.2. StARs ................................................................................................................... 21
   4.3. NSS ...................................................................................................................... 21
   4.4. Casework ............................................................................................................. 22
   4.5. SU Strategy .......................................................................................................... 22
   4.6. Financial Crisis .................................................................................................... 22
   4.7. Elections .............................................................................................................. 22
   4.8. Internships ........................................................................................................... 22
   4.9. Sports ................................................................................................................... 23
   4.10. Academic ........................................................................................................... 24
      4.10.1. Library and Study Space ............................................................................ 24
      4.10.2. Accreditation .............................................................................................. 24
      4.10.3. Changes to Academic Regulations ............................................................. 25
5. Attendance .................................................................................................................. 26
   5.1. Hours Worked: Statistics ..................................................................................... 26
   5.2. Timesheet ............................................................................................................ 26
   5.3. Attendance at Executive Meetings ...................................................................... 29
6. Meetings ..................................................................................................................... 30
   6.1. SU Exec Meetings ............................................................................................... 30
   6.2. Committee Meetings ........................................................................................... 30
   6.3. Student Council ................................................................................................... 30
   6.4. Work Meetings .................................................................................................... 30
   6.5. Casework (Non-Student Meetings) ..................................................................... 31
   6.6. NUS/Training ...................................................................................................... 32
   6.7. Events .................................................................................................................. 32
7. Casework Advice Service („Advocacy‟) and Representation .................................... 33
   7.1. Introduction ......................................................................................................... 33
   7.2. Statistics ............................................................................................................... 33
   7.3. Recommendations ............................................................................................... 33
8. Achievements and Failures ......................................................................................... 33
Future Goals ................................................................................................................... 34
9. Recommendations ...................................................................................................... 34
   9.1. Office Administration .......................................................................................... 34
      9.1.1. Rota............................................................................................................... 34
      9.1.2. Tally Sheets .................................................................................................. 34


                                                                                                                                  16
     9.1.3. Executive Meetings and Minutes ................................................................. 34
  9.2. Casework Advice Service .................................................................................... 35
  9.3. StARs ................................................................................................................... 35
  9.4. NSS ...................................................................................................................... 35
  9.5. Elections .............................................................................................................. 35
  9.6. Internships ........................................................................................................... 35
  9.7. Sports ................................................................................................................... 35
  9.8. Academic ............................................................................................................. 35
     9.8.1. Library and Study Space .............................................................................. 35
     9.8.2. Accreditation ................................................................................................ 35
     9.8.3. Academic Regulations .................................................................................. 36
  9.9. SU Strategy .......................................................................................................... 36
  9.10. Financial Crisis .................................................................................................. 36
  9.11. Student Engagement .......................................................................................... 36
10. Undertaking .............................................................................................................. 36




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1. Introduction

This report presents the work carried out by this executive officer, to discharge their
elected responsibilities, including job description.

Presented via the President to Student Council (SC) for review, it is hoped that the SC
appreciates the achievements of this executive officer. Transparency and accountability
are essential tenets of elected office and I welcome critical comments on any area which
is felt requires improvement; every endeavour will be made to incorporate feedback.

This report presents the work done, including both achievements and failures between 1
July 2009 and 1 November 2009 inclusive. It also presents future goals; both immediate
and longer-term. Certain recommendations are also made to SC and it is hoped that
these are given due consideration.

2. Background

After standing for and winning elections in May 2009 for the position of Vice President
for Education and Representation- North Campus, I subsequently accepted this mandate
and formalised my commitment to the office of Vice President by signing the
constitution.

My term in office began on 1 July 2009, although the mandatory formal handover
period meant that in practice, I began this undertaking on 15 July 2009.

3. Responsibilities
Job Description for Vice President as per 2007/8 student council agreement:

Representation and Feedback:

     In conjunction with the President be responsible for dealing with students'
      concerns, aspirations and problems in relation to education provision.
     To work with the President to ensure a high quality of representation for students
      implement Information, Representation and Advice (AIR) service to all students.
      To and to act as an effective representative for students alleged to have committed
      misconduct offer representation to students at their hearings as appropriate.
     To work closely with the Advice, Information and Funding Service and in
      particular the Student Conducts Adviser (Student Conduct).
     To be familiar with the student regulations to be able to assist, and represent,
      individual students on academic matters and examination appeals.
     Where necessary, to assist and represent individual students on University
      matters.
     Liaise with Heads of Departments on developing and maintaining a system for
      the election, training and the induction of responsibilities for student academic
      representatives (StARs)
     To be the main point of contact for the StARs.
     Develop and maintain a forum for academic representatives.
     Develop and maintain systems for regularly gather in student opinion on the
      quality of their course and the institutional provision of support services. To
      regularly present these findings with the University.


                                                                                          18
Working with the University:

     Liaise with the University on the monitoring and review of regulations governing
      the conduct of students.
     Work closely with the SULQC in regards to the running of the StARs scheme.
     Co-ordinate, alongside the President, the Union's work in relation to the
      University's quality assurance process. To liaise with the SULQC regarding the
      quality of the SU service.
     Be a nominee to the Academic Development Committee and any other bodies
      established by the University and which have a bearing on the education of
      students and on which SU representation is invited.

Working with other officers and Student Council:

     To support the work of the President closely and to deputise for them in their
      absence.
     Together with the President plan a strategy to reach out to the student body,
      particularly those groups who currently have little participation in the Union.
     VPs to be responsible for office and office management at each campus. VPs to
      draw up a rota for the full and part time officers to make sure office is staffed at
      all times during opening hours.

4. Projects
4.1. Office administration
4.1.1. Timesheets and Rota

It is the VPs responsibility to be look after office management at their respective
campuses, and to draw up a rota and make sure that the office is staffed. In order to
achieve this, I have made timesheets, and have taken the responsibility to maintain this
at North Campus, whilst the president is responsible for ensuring that officers show up
and keep a record of this (using the timesheet). It was originally intended to type up
timesheets every Friday to assist the President in this regard; however this has not been
able to be carried out due to the absence of admin staff in the SU. With several urgent
responsibilities, I don‟t have the time to do this.

The timesheet is quite popular at North Campus, with officers regularly signing in. An
upgrade was made in September when it was decided that the timesheet be hung from a
nail at a prominent location using a lanyard. This resulted in increased signing in.
Personally, I have signed in on every working day in the office (see section 5.2).

The timesheet however is not as popular at City Campus, with the timesheet not being
displayed in a prominent location. I have personally reminded Amir Ramin (VP City)
and Yeashir Ahmed (President) to ensure record kept at city repeatedly, last at
Executive Meeting on 21 October 2009 (minuted as an action point). I have also
reminded all executive officers to sign time in sheet every day on several occasions.

I am the only officer who has signed the time sheet every working day since its
introduction on 16 July 2009 (did not sign on the summer bank holiday, day of annual
leave and 4 day training in another city).


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I believe that I have achieved my responsibility in making timesheets and trying my
best to ensure that executive officers sign in.

I don‟t believe that I am able to however manage the Rota and ensure that the office is
staffed. Executive officers need to note that it is the responsibility of the VPs to ensure
that the offices are staffed during opening hours and need to either let the VPs decide
where they should be or arrange beforehand to ensure that the VPs can manage this.
4.1.2. Tally Sheets

After discussion with the Executive, it was decided that it would be a good idea to keep
a record of what we spend out time on, including referrals, casework, general
information etc since this tends to be „invisible‟ to external auditors. Further to this, it
was decided that this could be used as proof to demonstrate the lack of staff support.

I designed the tally sheet system with sections to keep a tally for weekly use however
due to the overwhelming record of work that we were undertaking, this had to be
changed to a daily sheet, which unfortunately resulted in this becoming a cumbersome
system in spite of the size of the sheet being designed to fit into the academic diary.

The system failed after a few weeks of initiation and is currently not being used. An
online tracking system would be preferable, as is used within student services and as
demonstrated to the VP‟s by Karen Fitzpatrick of the Counselling Service. I recommend
that an online system such as this is implemented ASAP.
4.1.3. Filing System

Casework files at North Campus are stored in a standing filing cabinet in the cabin in
TMG-65a. Casework files need to be held securely and yet be readily accessible to
authorised personnel. The existing alphabetical filing system was created by the
previous full time casework advisor, Nadia Abdelaziz and is the one currently in use. To
ensure security, a key was requested and obtained.
4.1.4. Postage

Due to a postage anomaly in August, when an unidentified person sent international
mail using the SU‟s post code, I took the initiative to contact the post room for a
recorded and international post book, which stores definitive records of all such
transactions.
4.1.5. IT

I have been the main officer contact in the SU for the SULQC to liaise with for office
IT. Following an institution management decision not to grant executive officers staff
access due to security concerns, it was initially decided not give officers staff logins or
access to „J‟ drive for network file storage.

The proposed alternative was to be „Google Apps‟, an online interactive system which
enables word and excel documents to be opened, edited and shared in a collaborative
manner. The only alternative however to network storage, „Google Sites‟ is not suitable
in that it is a blog system rather than file storage system. Following a meeting with
Dave Nath from ISS on 18/08/2009, it was declared that the system would be installed
within 4 weeks but 11 weeks have now passed without installation. Executive officers



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had no choice but to use their student accounts during this period at City Campus and
the Communication Officer‟s old staff account at North Campus (where student
accounts do not work).

Following expiry of student accounts, executive officers were granted student accounts
with special privileges, including access to the SU share of the network drive.

The SULQC is working on converting staff machines at North Campus to student
machines to allow use of these new accounts and the addition of network access to City
Campus computers. The two computers at the Ladbroke House office however are too
old for new accounts and cannot be updated.

4.2. StARs

Student Academic Representatives (StARs), known as course representatives at some
other universities, are an important links between students and the institution and SU‟s.
Responsible for representing primarily the academic concerns of students, StARs play
an important role in the feedback, improvement and decision-making processes and this
year will play an especially important role in helping departments understand and
improve the dismal NSS 2009 results and upcoming QAA institutional audit.

It is the VPs responsibility to help the SULQC in running the StARs scheme and be a
key contact, on handover from the interim SU, it emerged that there was no existing
StARs scheme; that it had failed in recent years and was no longer centrally controlled
and/or monitored. I took it upon myself to devise a strategy to revive the StARs scheme.
In order to achieve this I:

   Attended the national AMSU conference on student reps
   Liaised with NUS and other SU‟s
   Used SU case study examples
   Focused on a longer term strategy to allow time for the scheme to mature to optimal
    strength, and allow for a chance for consultation with academic departments to
    agree on the agreed long-term objectives

The report in summary presses for both course reps but also gives added importance to
department reps, in the absence of course reps in many departments, which has caused a
top heavy feedback structure, including for these department reps to be remunerated for
their work. The report also advocates a transition to the regular course rep scheme once
there are enough reps and indicates a number of methods of channels of feedback to be
implemented simultaneously and finally, the importance of closing the feedback loop.

   How StARs plug in to NSS and QAA is also discussed
   At the last institutional NSS meeting, it was agreed that StARs will be pivotal in
    acting as focus groups and providing feedback to improve
   StARs reception was successfully held on October 30 and serves as the launch of
    the scheme
4.3. NSS

   National Student Survey (NSS) is carried out by final year students and covers a
    range of (mostly) academic issues


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   NSS 2009 results released- the SU has full access
   Participation rate increased by 4% to 56%
   Student satisfaction down from 72% to 68%; the third lowest in the UK
   I have produced NSS report to strategise on a way forward
   Used case studies of successful collaborations of SU and institution to take best
    practice examples
   To work closely with academic departments to help close the feedback loop
   It was agreed that StARs will be pivotal.
   NSS steering group not going ahead. Registered dissatisfaction with this with the
    director of student services
   Student Services have launched a questionnaire targeted at „new‟ students with the
    claim that since the NSS only targets final year undergraduates, these students tend
    to be the most unsatisfied: Registered dissatisfaction with this as there is plenty of
    data and the institution needs to address feedback and work on closing feedback
    loop if it wishes to viewed as credible

4.4. Casework

See section 7.
4.5. SU Strategy

   There is a need for long term strategy to present to the Board of Governors, as a
    business plan with feasible long-term goals/targets, building credibility and
    improving democracy, representation and consultation, fairness and academic
    quality
   SU Misuse report published by myself which highlights the misuse of the SU brand
    by the institution.
   SU comparative report: comparing to other SU‟s, especially in the Million+ group,
    which reveals that London Met SU seriously lacks in infrastructure, support and
    democratic control of services that it owns and lack of student engagement services
    which serve primarily for engagement rather than
4.6. Financial Crisis

   The university is on the verge of insolvency
   Cuts are being made, including 550 staff redundancies, service and expenditure cuts
   The SU has released a statement on student consultation
4.7. Elections
   Currently system flawed, including timing, questionable voter lists, access
    restrictions and security.
   Liaised with new supplier- Bristol Developers who can provide a bespoke elections
    solution for a fraction of the price but which offers unlimited elections and
    referenda. I am pleased to report that discussions with the company are ensuing,
    with the university secretary and director of student services having attended a
    demonstration on 29/10/2009 with positive feedback.
4.8. Internships

   The SU has launched a voluntary internship scheme, based on my suggestion
   I am currently managing a PR intern
   Positions available for PR/advertising/marketing, media and web design


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   Discussion is ongoing with the enterprise office to provide advertising/marketing
    interns with training
   Trying to get approved/accredited by placements office to have it count as a short
    placement
   Need office space for these interns and other volunteers, including media (radio,
    magazine) teams
4.9. Sports

As per my responsibility to improve representation of underrepresented groups, I have
initiated dialogue with the sports department, via the director of commercial services
and sports development manager with the aim of establishing a formal system of
representation for sports teams and those involved in sports and recreation, especially
for consultation in decision making and reporting problems. This is ongoing and it is
hoped that SC welcomes this. Most other SU‟s either run sports, have a sports
representative or affiliated athletics union.

This has included representing the girl‟s netball team, which had a problem with a lower
funding and practice court priorities, in addition to being denied the opportunity to
register a social society to fund social events.




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4.10. Academic
4.10.1. Library and Study Space

During campaigning for elections, it was brought to my attention that this is a dearth of
serious quiet study space, at least at North Campus. This includes, alarmingly, the
Learning Centre at North Campus, which has two floors designated for quiet study.
These areas are reportedly noisy during busy hours, which is especially a problem
during exam and coursework deadline periods. Study space is vital to any institution
and the lack of this, especially at North Campus, indicates a lack of commitment
towards academic quality- a view shared by a significant proportion of focus group
students.

I have brought up this matter on two occasions, the first at a meeting with the director of
library services, and the second at a Learning Centre consultation meeting, which
discussed future development work at this building. It was agreed that this is an
enforcement issue but no agreement has been reached thus far. There are policies in
place for regulating quiet areas, including the suspension, but it is unknown whether
these policies have ever been enforced due to lack of data. It is hoped, that from an SU
perspective, StARs will be involved as „hall monitors‟ with the power to ask people to
remain quiet or report students to library staff.

I have also raised concerns of students not being able to find free terminals to log into to
use intranet services and print coursework coversheets

And also the issue of a security breach, where a well known combination of keystrokes
can open a new browsing window on library catalogue machines, enabling users to
access the internet without any record- a red herring for potential unscrupulous activity.
This issue was raised at both library meetings.

The library service invited me for a consultation on the development of the Learning
Centre, starting in 2010 and I would like to report that I was consulted at the meeting
repeatedly on the „student view‟ to issues being discussed, which included creating a
new social/work place on the ground floor, based in empirical evidence from the leading
university libraries which have implemented such methods, including Sheffield. I
introduced the idea of students working in dynamic teams, whereby being able to adjust
table space and flexible seating, would aid the collaborative nature of work. Dedicated
network only „node‟ machines were also discussed, along with noise spillage onto quiet
floors, disruption during building and Wi-Fi access. Development would improve the
external view of the library and improve the social networking space too.
4.10.2. Accreditation

Professional accreditation is an important academic requirements of a number of
physical and social science degrees, including social work, psychology, architecture,
biosciences, law, and technology/engineering. For professionals working in these fields,
accreditation demonstrates to employers and other universities offering higher education
that the graduate is of a minimum standard by having engaged on a course which meets
quality standards and stringent checks of relevance to industry, or in the case of social
work or psychology, a need for professional accreditation to practice in these fields. For
scientists technologists and engineers serves as a requirement for obtaining the best




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jobs, gaining higher qualifications and earning chartered/professional engineer levels, as
granted by the UK Engineering Council (ECUK).

Technology and engineering courses in the Faculty of Computing (FoC, formerly
Computing Communication Technology and Mathematics, CCTM) are not accredited
apart from mathematics, which recently gained professional accreditation. All
undergraduate courses lost accreditation in 1998 and postgraduate courses have never
been accredited. It is especially important for integrated 4-year MEng courses, which
have recently been introduced at London Met from 2009- without accreditation (The
only institution in the UK to offer a non-accredited MEng degree).

The issue of accreditation was raised at the QAA meeting and with the dean and deputy
deans of the FoC. No response has been yet been obtained from the FoC on this matter.

The accreditation team of the IET have confirmed that the institution has not
approached them for accreditation since 1998, when this was lost at the predecessor
institution of UNL. The team have confirmed that the next available slot is in 2010 for
accreditation in 2011, but that this may be backdated, although it is very unlikely that
this will extend back to 1999. It was stated that it would be “very unusual” for a UK
engineering course not to be accepted for accreditation, so it is unclear why the FoC
have not pursued this further. It indicates either a lack of quality or lack of course
organisation/management, or both.

Paul Leaver at the QAA meeting suggested that accreditation may be sought in 2010
due to the introduction of the MEng degrees, as have various FoC staff, but all
informally.

I recommend that the council direct action on this, to allow me to undertake this matter
with the FoC. This issue is quite serious as it reflects directly the academic quality of
the institution, and indeed this will be viewed as a significant negative during the
upcoming QAA, should progress not be made in this area.
4.10.3. Changes to Academic Regulations

The academic board did not have student representatives in 2008-9 due to their not
being an elected students‟ union executive and therefore a student council in 2008-9. As
per regulation 2.1,49, new regulations usually apply to new students and where these
must apply to existing students, the institution must consult with students enrolled or
their representatives. In absence of representatives, the institution has claimed that it has
fulfilled its consultation obligations by asking the SULQC for SU/SC representatives,
and that it is the fault of the students union for failing to supply these representatives. A
body which does not exist however cannot be blamed for this failure and the regulations
very clearly specify that enrolled students or their representatives must be consulted and
in the interests of transparency, the institution should have done so. This has been
communicated to the academic board via Amanda Lane. At the 14 October meeting, the
Vice Chancellor and chair of the board insisted that regulations must go ahead but will
consider student views on these changes and any changes for which representatives
were not present, however this commitment been subsequently reversed.




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5. Attendance
5.1. Hours Worked: Statistics

Note: Statistics don‟t include leave and lunch breaks. The required weekly working hours are 35.

Earliest Time in: 09:00 am
Mean Time in: 10:02 am
Latest Time out: 00:00 am
Mean Time Out: 18:18 pm
Mean Lunch Time: 00:47 min
Shortest Day: 6:00:00 hours
Longest Day: 13:20:00 hours
Mean Day: 7:28:55 hours
Shortest Week: 34:35:00 hours
Longest Week: 49:15:00 hours
Mean Weekly Hours 38:12:20 hours
Total Hours worked: 583:35:00

Annual Leave: 1.5 Days
Sick Leave: 1 Day (½ + ½)
5.2. Timesheet


No            Date              Campus                          Name           Time In     Time Out     Lunch Hours     Signature   Notes
  1   Thu        16/07/2009     City SU                         Richie Sethi       10:00        17:30           00:30   Yes
  2   Fri        17/07/2009     North SU                        Richie Sethi       10:15        18:45           01:00   Yes
  3   Sat        18/07/2009
  4   Sun        19/07/2009
  5   Mon        20/07/2009     North SU                        Richie Sethi       10:00        18:50           01:00   Yes
  6   Tue        21/07/2009     North SU                        Richie Sethi       09:30        19:00           01:00   Yes
  7   Wed        22/07/2009     North SU                        Richie Sethi       09:50        18:15           01:00   Yes
  8   Thu        23/07/2009     North SU, Ladbroke House        Richie Sethi       09:30        18:15           01:00   Yes
  9   Fri        24/07/2009     City SU, North SU               Richie Sethi       10:30        18:00           01:00   Yes
 10   Sat        25/07/2009
 11   Sun        26/07/2009

                                                                                                                                            26
12   Mon   27/07/2009   City SU, North SU             Richie Sethi   10:00   18:00   01:00   Yes
13   Tue   28/07/2009   NUS TRAINING (BRISTOL)        Richie Sethi   09:00   17:00   01:00   Yes
14   Wed   29/07/2009   NUS TRAINING (BRISTOL)        Richie Sethi   09:00   17:00   01:00   Yes
15   Thu   30/07/2009   NUS TRAINING (BRISTOL)        Richie Sethi   09:00   17:00   01:00   Yes
16   Fri   31/07/2009   NUS TRAINING (BRISTOL)        Richie Sethi   09:00   17:00   01:00   Yes
17   Sat   01/08/2009
18   Sun   02/08/2009
19   Mon   03/08/2009   North SU                      Richie Sethi   10:00   17:30   01:00   Yes
20   Tue   04/08/2009   North SU                      Richie Sethi   10:00   17:30   01:00   Yes
21   Wed   05/08/2009   North SU                      Richie Sethi   09:10   19:10   01:00   Yes
22   Thu   06/08/2009   North SU                      Richie Sethi   09:55   18:30   00:00   Yes
23   Fri   07/08/2009   Doctor Appt AM, North SU PM   Richie Sethi   15:00   18:00   00:00   Yes   Health Leave AM
24   Sat   08/08/2009
25   Sun   09/08/2009
26   Mon   10/08/2009   City SU                       Richie Sethi   09:45   17:30   00:30   Yes
27   Tue   11/08/2009   North SU                      Richie Sethi   09:50   17:30   01:00   Yes
28   Wed   12/08/2009   North SU                      Richie Sethi   09:50   18:00   01:00   Yes
29   Thu   13/08/2009   North SU                      Richie Sethi   09:30   17:00   00:30   Yes
30   Fri   14/08/2009   North SU                      Richie Sethi   09:30   17:00   01:00   Yes
31   Sat   15/08/2009
32   Sun   16/08/2009
33   Mon   17/08/2009   North SU                      Richie Sethi   10:00   18:25   01:00   Yes
34   Tue   18/08/2009   City SU                       Richie Sethi   09:45   17:30   00:10   Yes
35   Wed   19/08/2009   North SU, SS                  Richie Sethi   10:00   17:00   00:30   Yes
36   Thu   20/08/2009   North SU                      Richie Sethi   09:45   18:55   01:00   Yes
37   Fri   21/08/2009   AMSU TRAINING (UCL)           Richie Sethi   09:00   17:30   01:00   Yes
38   Sat   22/08/2009
39   Sun   23/08/2009
40   Mon   24/08/2009   North SU                      Richie Sethi   09:45   18:30   01:00   Yes
41   Tue   25/08/2009   NUS TRAINING (SHEFFIELD)      Richie Sethi   09:00   17:00   01:00   No
42   Wed   26/08/2009   NUS TRAINING (SHEFFIELD)      Richie Sethi   09:00   17:00   01:00   No
43   Thu   27/08/2009   NUS TRAINING (SHEFFIELD)      Richie Sethi   09:00   17:00   01:00   No
44   Fri   28/08/2009   NUS TRAINING (SHEFFIELD)      Richie Sethi   09:00   17:00   01:00   No
45   Sat   29/08/2009
46   Sun   30/08/2009
47   Mon   31/08/2009   BANK HOLIDAY                  Richie Sethi   09:00   17:00   01:00   No

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48   Tue   01/09/2009   ANNUAL LEAVE                   Richie Sethi   09:00   17:00   01:00   No    Annual Leave
49   Wed   02/09/2009   ANNUAL LEAVE AM, North SU PM   Richie Sethi   13:00   19:00   00:00   Yes   Annual Leave AM
 1   Thu   03/09/2009   North SU                       Richie Sethi   10:45   18:15   00:00   Yes
51   Fri   04/09/2009   North SU                       Richie Sethi   10:20   19:00   00:30   Yes
52   Sat   05/09/2009
53   Sun   06/09/2009
54   Mon   07/09/2009   North SU                       Richie Sethi   11:00   18:00   01:00   Yes
55   Tue   08/09/2009   North SU                       Richie Sethi   11:15   19:00   00:45   Yes
56   Wed   09/09/2009   North SU                       Richie Sethi   10:00   18:00   00:30   Yes
57   Thu   10/09/2009   North SU                       Richie Sethi   09:00   17:45   00:30   Yes
58   Fri   11/09/2009   North SU                       Richie Sethi   10:30   19:00   00:30   Yes
59   Sat   12/09/2009
60   Sun   13/09/2009
61   Mon   14/09/2009   North SU                       Richie Sethi   10:00   18:30   00:30   Yes
62   Tue   15/09/2009   North SU                       Richie Sethi   10:10   19:50   00:30   Yes
63   Wed   16/09/2009   North SU                       Richie Sethi   11:00   18:45   00:30   Yes
64   Thu   17/09/2009   North SU                       Richie Sethi   09:15   19:00   01:00   Yes
65   Fri   18/09/2009   North SU                       Richie Sethi   09:30   17:00   01:00   Yes
66   Sat   19/09/2009
67   Sun   20/09/2009
68   Mon   21/09/2009   North                          Richie Sethi   09:20   18:00   00:30   Yes
69   Tue   22/09/2009   North                          Richie Sethi   10:30   19:10   01:00   Yes
70   Wed   23/09/2009   North                          Richie Sethi   09:30   19:00   01:00   Yes
71   Thu   24/09/2009   North/City                     Richie Sethi   10:20   18:00   00:00   Yes
72   Fri   25/09/2009   North                          Richie Sethi   09:30   17:00   00:00   Yes
73   Sat   26/09/2009
74   Sun   27/09/2009
75   Mon   28/09/2009   North                          Richie Sethi   09:50   17:30   00:10   Yes
76   Tue   29/09/2009   City/North                     Richie Sethi   10:00   18:30   00:30   Yes
77   Wed   30/09/2009   North                          Richie Sethi   10:30   18:35   00:30   Yes
78   Thu   01/10/2009   North, Ladbroke House          Richie Sethi   10:30   00:00   00:10   Yes
79   Fri   02/10/2009   North                          Richie Sethi   10:45   22:00   01:00   Yes
80   Sat   03/10/2009
81   Sun   04/10/2009
82   Mon   05/10/2009   North                          Richie Sethi   10:00   17:00   00:30   Yes
83   Tue   06/10/2009   City/North                     Richie Sethi   10:30   16:30   01:00   Yes

                                                                                                            28
 84   Wed        07/10/2009   City                         Richie Sethi   10:30   22:00   01:00   Yes
 85   Thu        08/10/2009   North                        Richie Sethi   10:00   20:00   01:00   Yes
 86   Fri        09/10/2009   North                        Richie Sethi   09:15   17:30   00:30   Yes
 87   Sat        10/10/2009
 88   Sun        11/10/2009
 89   Mon        12/10/2009   North                        Richie Sethi   10:15   20:55   03:30   Yes
 90   Tue        13/10/2009   City                         Richie Sethi   10:30   17:00   00:30   Yes
 91   Wed        14/10/2009   North                        Richie Sethi   10:15   17:30   00:30   Yes
 92   Thu        15/10/2009   North                        Richie Sethi   10:00   18:00   01:00   Yes
 93   Fri        16/10/2009   North                        Richie Sethi   09:50   20:00   01:30   Yes
 94   Sat        17/10/2009
 95   Sun        18/10/2009
 96   Mon        19/10/2009   North SU                     Richie Sethi   10:30   18:30   01:00   Yes
 97   Tue        20/10/2009   Doctor Appt AM, City SU PM   Richie Sethi   13:30   17:30   00:00   Yes   Health Leave AM
 98   Wed        21/10/2009   City/North                   Richie Sethi   10:30   18:00   01:00   Yes
 99   Thu        22/10/2009   North SU                     Richie Sethi   10:00   17:30   00:30   Yes
100   Fri        23/10/2009   North SU                     Richie Sethi   10:05   19:45   01:00   Yes
101   Sat        24/10/2009   North SU                     Richie Sethi   11:30   14:30   00:30   Yes
102   Sun        25/10/2009
103   Mon        26/10/2009   North SU                     Richie Sethi   09:45   19:00   01:00   Yes
104   Tue        27/10/2009   City/North                   Richie Sethi   10:00   23:30   01:00   Yes
105   Wed        28/10/2009   North                        Richie Sethi   10:00   18:00   01:00   Yes
106   Thu        29/10/2009   North                        Richie Sethi   09:30   20:00   01:00   Yes
107   Fri        30/10/2009   North                        Richie Sethi   09:30   21:00   02:00   Yes
108   Sat        31/10/2009
109   Sun        01/11/2009



5.3. Attendance at Executive Meetings
100% (7/7 regular and 5/5 special meetings)




                                                                                                                 29
6. Meetings

I attended the following meetings as part of my work:
6.1. SU Exec Meetings

1. Executive Meeting 1 (6 July 2009, Week 1)
2. Executive Meeting 2 (14 July 2009, Week 2)
3. Executive Meeting 3a (22 July 2009, Week 4)
4. Executive Meeting 3b (24 July 2009, Week 4)
5. Executive Meeting 4 (12 August 2009, Week 7)
6. Executive Meeting 5 (September 2 2009, Week 10)
7. Executive Meeting 6 (September 16 2009. Week 12)
8. Executive Meeting 7 (21 October 2009, Week 17)
9. Special Executive Meeting: Exec Goals/Planning (10 August 2009, Week 6) All Exec, Eddie
10. Special Executive Meeting: Financial Crisis (3 September 2009, Week 10, 10.00, North SU)
11. Special Executive Meeting: Management Fallout (29 September 2009, Week 13, 2pm, North SU)
12. Special Executive Meeting: Strategic Planning (9 October 2009, Week 15, 2pm, North SU) Rishi Pancholi, Richie Sethi, Dayo Israel
(Nigerian Society), Arun Rajan (Coursework Help Society), Minh Pham
13. Special Executive Meeting: Student Council Planning (28 October 2009, Week 18, 3pm, North SU)
6.2. Committee Meetings

1. Academic committee: StARs Meeting (5 August 2009) Amir Ramin, Tariq Khan, Richie Sethi
2. Academic committee: StARs Meeting (4 September 2009) Amir Ramin, Tariq Khan, Richie Sethi
3. Finance Committee: Budget Meeting (6 August 2009) Yeashir Ahmed, Rishi Pancholi, Richie Sethi
4. Academic committee: QAA, NSS (18 August 2009, 2.30pm, City SU) Amir Ramin, Richie Sethi
5. Academic Board (14 October 2009, 2pm, T1-20, North) Academic Board Representatives inc VC, DVC, Head Registrar Deans of Faculties,
Richie Sethi
6. NSS Campaign Group (29 October 2009, 2pm, Tm1-44, North), Tom McCall, Claire Holland, Madeline, Ragu, Richie Sethi
6.3. Student Council

1. Student Council 15a (28 October 2009, 4pm, T8 Boardroom, North)
6.4. Work Meetings

1. SDAS/SU Joint meeting 1 (17 July, Graduate Centre) Isabel Dobson, SDAS, Eddie Rowley Yeashir Ahmed, Aman Ullah, Rishi Pancholi,
Amir Ramin, Tariq Khan, Richie Sethi

                                                                                                                                       30
2. VerveZine Editor (27 July 2009, 6pm, North SU) Steve Gray, Rishi Pancholi, Richie Sethi
3. Estates (15 September 2009, 2pm) Mike Clarke (head of estates development), Yeashir Ahmed, Rishi Pancholi, Richie Sethi
4. StARs Meeting (6 August 2009) Isabel Dobson, Eddie Rowley, Amir Ramin, Tariq Khan, Richie Sethi
5. Director of Library Services (10 August 2009) Amir Ramin, Julie Howell, Richie Sethi
6. StARs meeting (12 August 2009) Eddie Rowley, Amir Ramin, Tariq Khan, Richie Sethi
7. Targets/Isabel meeting (18 August 2009, 10.00 City SU) Isabel Dobson, Eddie Rowley, Dave Nath, Yeashir Ahmed, Amir Ramin, Rishi
Pancholi, Tariq Khan, Richie Sethi
8. StARs meeting (20 August 2009) Isabel Dobson, Eddie Rowley, Richie Sethi
9. StARs meeting (8 September 2009) Eddie Rowley, Richie Sethi
10. Vice Chancellor (8 September 2009, Week 10, 2pm, VC's Office, North)
11. StARs meeting (9 September 2009) Eddie Rowley, Richie Sethi
12. QAA, StARs with Julie Walkling (16 September 2009, 2pm, Student Services) [NOTE: Cancelled due to political wrangling between SS
and SU] Julie Walking, all exec
13. SDAS/SU joint meeting 2 (23 September 2009, 2pm, Graduate Centre), Isabel Dobson, SDAS, Rishi Pancholi, Amir Ramin, Tariq Khan,
Richie Sethi
14. Casework Meeting (23 September 2009 4pm, Graduate Centre), Hannah Newham, Eddie Rowley, Richie Sethi
15. SDAS catch-up: Societies, sports, casework (24 September 2009, 2pm, City SU), Isabel Dobson, Yeashir Ahmed, Rishi Pancholi, Richie
Sethi
16. Elections/Voting: Bristol Developers (29 September 2009, 4pm, Videoconferencing), Bristol Developers Representative, Richie Sethi
17. Management Catch-up: Julie/John (6 October 2009, 3pm, Student Services, North) Julie Walkling, John McParland, Yeashir Ahmed, Amir
Ramin, Richie Sethi
18. Casework (7 October 2009, 10.30, Boardroom, Calcutta House, City), Hugh Clarke, Karen Fitzpatrick, Isabel Dobson, Eddie Rowley,
Yeashir Ahmed, Amir Ramin, Richie Sethi
19. QAA Strategy Planning (12 October 2009, 11.00, TM1-38, North), Catherine Conner, Paul Leaver, Yeashir Ahmed, Rishi Pancholi, Isabel
Dobson, Eddie Rowley
20. Estates Consultation: Learning Centre (15 October 2009, 2pm, TM1-38, North)
21. StARs Reception Logistics Planning (21 October 2009, 3pm, North SU), Yeashir Ahmed, Rishi Pancholi, Tariq Khan, Richie Sethi, Isabel
Dobson, Eddie Rowley
22. Enterprise Unit Media Collaboration (27 October 2009 1.30pm, City SU), Sam Glover, Matthew Connelley, Rishi Pancholi, Richie Sethi
23. Trade Unions (29 October 2009, 10.00, North SU), Yeashir Ahmed, UCU Representative, UNISON representative, Richie Sethi
6.5. Casework (Non-Student Meetings)

1. Oral Hearing (23 July 2009, 10.00am, Ladbroke House, North) Elaine Arnull (head of social work), Note Taker, Student, Richie Sethi
2. Gherardo Girardi re case (19 August 2009, 4.00pm, SH409)
3. Oral Hearing (3 September 2009, 2.30pm, DVC's Office, North) Robert Ayelett (DVC), Note Taker, Student, Richie Sethi
                                                                                                                                        31
4. Elaine Arnull re case (1 October 2009 11.00 LB24A), Elaine Arnull, head of social work) Hannah Newham, Student, Richie Sethi
5. Elaine Arnull re case (22 October 2009, 4pm, Ladbroke House, North), Elaine Arnull (Head of Social Work), Yeashir Ahmed, Richie Sethi
6. Counselling service: Supervision (27 October 2009, 11.30, Student Services, City), Karen Fitzpatrick, Amir Ramin, Richie Sethi
7. John McParland re case (30 October 2009, 9.30am, Secretary's Office, North), John McParland, Richie Sethi
8. Several Meetings with Hannah Newham re cases

Please note that from 29 September-10 November 2009, 1-2 hours a week is spent with the counselling service at City Campus as a result of
distress caused by acting as a professional advisor without suitable training
6.6. NUS/Training

1. NUS London Reception (London Met)
2. NUS In-house training (Chris Shelley, London Met)
3. NUS Training (APL, UWE, Bristol, 28 July-31 July 2009)
4. NUS Training (Action through Advocacy, 25-28 August 2009, Sheffield)
5. Jim Dickenson, NUS (2 September 2009 5pm, North SU)
6. AMSU Training- Course reps (21 August 2009, all day, UCL)
7. SU Training Session by Richie Sethi: Campaigning, Casework (10 September 2009, 2-4pm, Tm1-44, North) Eddie Rowley, Rishi Pancholi,
Amir Ramin, Richie Sethi
8. Wes Streeting (President NUS), Yeashir Ahmed, Richie Sethi
9. Wes Streeting (President NUS), Yeashir Ahmed, Rishi Pancholi, Richie Sethi

6.7. Events

1. International Students Party (1 October 2009, 9pm, Rocket, North)
2. Societies Welcome Event (8 October 2009, 7pm, Rocket, North)
3. Freshers' Fair City (13 October 2009, 11am, Hub, City)
4. Freshers' Fair North (15 October 2009, 11am, Rocket, North)
5. Book Fair City (20 October 2009, 11am, Atrium, Calcutta House, City)
6. Book Fair North (22 October 2009, 11am, Graduate Centre, North)
7. Open Day (24 October 2009, 11.30am, Graduate Centre, North)
8. StARs Welcome Event (30 October 2009, 4pm, Graduate Centre, North)




                                                                                                                                            32
7. Casework Advice Service (‘Advocacy’) and Representation
7.1. Introduction

In absence of full time professional advisors, it is the responsibilities of the VPs and the
president to undertake case work, including providing academic appeal, complaint and
misconduct advice in addition to representation at hearings and for complaints.

The Casework Advice Service is often wrongly called „advocacy‟ at London Met. The
name has unfortunately stuck after being in use for several years.

All elected officers and representatives including all student council members are
indeed advocates according to the NUS definition and accepted SU definition of this
term. It has nothing to do with the professional advice service. However in the interests
of understanding and relating to the institution, the SU continues to use this term but
always strives to highlight the misuse of this word where possible.

The university‟s comparative institutions, those in the Million+ group, all employ full
time, experienced, professional advisors to carry out the responsibilities of the casework
advice service. After discussion with other large Million+ group SU‟s such as Leeds
Met and Manchester Met, it is clear without doubt that such services can only be
provided by trained, experienced and professional staff and not elected officers, and it is
inefficient and indeed unethical to do so.
7.2. Statistics

I have worked on over 150 cases, and spent over 350 hours on casework since
15/07/2009, which is 60% of my time at work at the extended 584 hours put in and 68%
of the 514 hours I should actually have worked. The excess time worked can be
attributed to the level of casework available, and is in spite of the President and other
officers taking on a significant number of cases from me.
7.3. Recommendations

I spend most days working on casework advice, and due to this am unable to discharge
my elected responsibilities as per the constitution and expectations of the membership. I
am not trained to advise students and am not a professional advisor or counsellor-
essential skills for this job and have had to endure undue emotional distress due to both
the workload (as a result of doing two jobs) and distressing nature of (particularly
mitigating circumstances) cases.

The statistics lends evidence to the fact that the Vice Presidents are handling two full
time job responsibilities, which is not acceptable to the membership, who should have
access to the highest quality of casework advice service and VPs of Education.

I strongly recommend the immediate employment of full time staff for this job function.

8. Achievements and Failures
   StARs Strategy/Report
   StARs welcome event
   Office Administration including timesheets
   NSS Report
   SU Report



                                                                                          33
 Casework Report

   Casework
   Rota
   Tally Sheets
   Student Consultation
   Student Engagement
Future Goals

Short Term: (November)
 Full time professional casework advisors
 Volunteering space
 Academic regulations change

Medium Term (Nov-Dec)
 Volunteering space
 SU Strategy
 Library quiet space regulation
 Accreditation of courses

Long Term: (Dec-June)
 QAA Audit SWS
 Uptake of SU Strategy by BoG
 Resolution of financial crisis resulting in sustained development vs. avoiding
   insolvency
 Enshrine student consultation in management culture
 Sports AU
 StARs consultation and scheme maturity
 NSS 2009 addressed and feedback loop closed

9. Recommendations
9.1. Office Administration
9.1.1. Rota
Executive officers need to note that it is the responsibility of the VPs to ensure that the
offices are staffed during opening hours and need to either let the VPs decide where
they should be or arrange beforehand to ensure that the VPs can manage this.

9.1.2. Tally Sheets
The current tally system failed after a few weeks of initiation and is currently not being
used. An online tracking system would be preferable, as is used within student services
and as demonstrated to the VP‟s by Karen Fitzpatrick of the Counselling Service. I
recommend that an online system such as this is implemented ASAP.

9.1.3. Executive Meetings and Minutes
Initially executive meetings were held at 1 week intervals, followed by two weeks, three
and now five, which is not acceptable practice from an executive. I request the council
to note this with concern and direct officers to meet regularly. I am also unsatisfied with
the note taking of minutes and agenda items; however this problem can be attributed the
lack of this admin skill in the communications and campaigns officer, and which should
be carried out by the GM/secretary to the SU. I recommend that the council consider



                                                                                          34
this when debating additional staffing for the SU. Although I have volunteered to take
minutes at 3.5/7 meetings, I do not have the time for this.
9.2. Casework Advice Service
I spend most days working on casework advice, and due to this am unable to discharge
my elected responsibilities as per the constitution and expectations of the membership. I
am not trained to advise students and am not a professional advisor or counsellor-
essential skills for this job and have had to endure undue emotional distress due to both
the workload (as a result of doing two jobs) and distressing nature of (particularly
mitigating circumstances) cases.

The statistics lends evidence to the fact that the Vice Presidents are handling two full
time job responsibilities, which is not acceptable to the membership, who should have
access to the highest quality of casework advice service and VPs of Education.

I strongly recommend the immediate employment of at least one full time staff member
for this job function, with two being ideal.
9.3. StARs

I recommend that the student council fully endorse the SU StARs report, which is based
on a lot of research, evidence and successful case studies and NUS and AMSU best
practice recommendations. This includes paying department representatives a small
annual honorarium.
9.4. NSS
It is recommended that the council demand that the NSS steering group be reinstated
and demand that the institution start to address feedback and work on closing feedback
loop if it wishes to viewed as credible
9.5. Elections
The SU would like the council to scrutinise any new contract in detail and if the
recommendation to continue with ERS is made, action for referenda to update the
constitution (a constitutional requirement).
9.6. Internships

The SU requires office space for these interns and other volunteers, including media
(radio, magazine) teams

9.7. Sports

I recommend that the council move for establishing a formal system of representation
for sports teams and those involved in sports and recreation, especially for consultation
in decision making and reporting problems. This would initially be a sports
representative in the SU and eventually an affiliated athletics union.

9.8. Academic
9.8.1. Library and Study Space
I recommend that the council direct action on this (by asking for quiet study space to be
increased and rules enforced in existing areas and terminals be dedicated for intranet
use), to allow me to undertake this matter with the library service.
9.8.2. Accreditation
I recommend that the council direct action on this (by calling for accreditation as a
matter of urgency), to allow me to undertake this matter with the FoC. This issue is
quite serious as it reflects directly the academic quality of the institution, and indeed this


                                                                                           35
will be viewed as a significant negative during the upcoming QAA, should progress not
be made in this area.

9.8.3. Academic Regulations
I would like to invite the council to debate the changes to the academic regulations as
passed by the academic board without student consultation, as per regulation 2.1, 49. A
report is presented with the views of focus groups, but it is recommended that
councillors review and scrutinise this to ensure that students are given representative
consultation.
9.9. SU Strategy
I recommend the creation of a strategy committee, charged with creating a strategy to be
presented to the Board of Governors for approval. An important group, the SU seeks
serious members.
9.10. Financial Crisis
Recommendation to approve in whole the text of the SU Exec statement on the financial
crisis and to debate the position of the SU/SC on this important and sensitive issue. I
recommend the creation of a Financial Crisis committee, charged with looking into the
financial crisis. An important group, the SU seeks serious members.
9.11. Student Engagement
Limitations in staffing and budget approval has restricted the time available for
engagement with students. I recommend that the council approve all relevant student
engagement budget items and call for the reinstatement of staff to discharge admin and
service functions, giving elected officers more time for student engagement.

I am unhappy with the work of my colleagues (Participation and development,
communications and campaigns officers) in producing key merchandise which
promotes the Students‟ Union, including jerseys and business cards. Student
engagement is an important aspect of representation and these „visibility‟ tools help
students approach officers and vice versa. I would like the student council to direct the
responsible officers to make more progress in these areas as a matter of urgency.

I am also unhappy with the Students‟ Union not actively pursuing a policy of
(mandatory) student engagement for elected officers, including training where required,
where the communication problems are a problem. I recommend that the council create
policy for this.

10. Undertaking

I, Richie Sethi, affirm that this is a true and fair representation of the work carried out
by myself between 1 July 2009 and 1 November 2009 inclusive. I welcome feedback
and constructive criticism.

Richie Sethi
BEng (Hons) MIET MIEEE AMIMechE

1 November 2009, London


Executive Report: (July-October 2009)

MD. Aman Ullah


                                                                                              36
Diversity & Equality Officer
Met SU 2009/10
As a Diversity & Equality officer, I took over my job responsibilities on 16th July, 2009.
Initial 2 weeks of training from our last intern team, SDAS & NUS provides me the
knowledge I was required for my job. My first job, within students’ Union was to get
familiar with Universities internal & external contact and also gaining enough training
from London Met & NUS. Thus I went to University of Leicester for “NUS Liberation
training” with my colleague Rishi, and gained some knowledge & practical experience
of NUS Liberation campaign.
As a part time officer, I attend more training session at the beginning of my job then I
was required for. As mentioned earlier, I was trained by our SU previous interim team,
SDAS & NUS. After been through my initial training we, London Met SU execs, had
our executive meeting to plan our work for the year 2009/10. Since the very first
executive meeting, as a Part time officer, I attend all of them & actively participate
there, where I came up with some proposals and ideas for our SU events and activities.
Also I attend the very recent 1st council meeting on 27th October 2009.
Since the very beginning of my job, I was actively involved with SU to plan for our
strategic Plan for year 2009/10. Fresher’s week was coming ahead & we had lots of
unfinished staff to do. As there was low involvement of students before October 2009, I
was more involved with SU promotional activities and raising awareness among
students regarding London Met SU & its activities. I also did promotional activities in
facebook in order to promote SU and create awareness among students’. I also
encouraged students to create different societies, so we have diverse culture
involvement within London Met.
In order to create good working relationship with London Met other faculties, I had
meeting with Maria, London Met Diversity Project Manager, Mark Bickerton, Director
of Students Recruitment & International Development, Rose, International Students’
Co-ordinator of Students Services and so on. Thus helped me to understand my working
relationship within London Met and also helped me to know my job responsibilities in
more details.
During our planning session within SU, I came up with the idea of “2nd Hand Book
Fayre”, where it was the first independent event organised by Students’ Union for the
year 2009/10. The whole Event was successful & it was two days on 20 and 22 October
(Tuesday and Thursday) in the Atrium (City Campus) and the Graduate centre (North
Campus) . We sold more book then we expected to sell and get more response &
positive feedbacks from students. During our promotion of this Book Fayre, I created
event on facebook in London Met group and actively promote the event along with our
Participation & Development Officer. I was also helping them to distribute posters in
Moorgate & some part of North Campus. Finally on 22 October 2009, until the end of
the event I was there along with our Participation & Development officer, president,
Communication Officer & with some other volunteers.
We had two days event for London Met Fresher’s Fair 2009/10 both at City Campus(13
Oct) and North Campus (15 Oct). As part of my job responsibilities, I was actively
involved, with my other executive members, to promote Students’ Union and also to
maintain Diversity & Equality within students and university. There were lots of
involvement of students’, clubs, societies and other internal & external organisations.
We from Students’ Union distributed badges, free students guide, NUS guide, Black
History Month newspaper, Pens, Condom Holder, NUS academic year calendars and
many more goodies. And I met with all societies and organisations representatives in


                                                                                       37
order to build a good and diverse working relationship within our University. Finally,
we received remarkable positive feedback from everybody throughout our activities.




Executive Motions
   1. Part-time officer payment
   2. Students’ Union block grant
   3. League Tables
   4. Appointment of VC
   5. Library Opening Times
   6. Apathy by Registry
   7. Capping
   8. Consular
   9. Drinking Water

1.Motion Title: Part time Officers Payment Approval as part of union constitutional
right.
Main Submitter: Yeashir Ahmed (SU President)
Seconded: Aman Ulla
Constituency: Officers payment
Motion Type: Executive Motion
Date of Meeting: 3rd November2009-10-29

Student Council believes; that payment of part time officers is their constitutional
right. The executive officers have agreed on the issue, that part time officers will be
paid according to the constitution section 2.b(6), on 2nd exec meeting 22nd July 2009,
Section 3.6.
Treating Part time officer as a volunteer is against our current constitution, where part
time officers have major responsibilities within their positions. Non payment scheme
has discouraged them within our Students’ Union, and thus we already lose 4
executive officers from Student Union. All (Full time & Part Time) Executive positions
are extremely important for the SU to promote its activities and increase student’s
engagements. Regarding the fact PT officers payment not being made will cause
serious problem on SU activities, which may have big impact on students’ within
LondonMet.

Student council further believes; that part time officers should be paid as it helps
students’ Union to have Strong students’ voice and also helps SU to have PT officers
actively performing their activities under guiding principal of the Students’ union.

Student Council can Resolve; this by approving constitutional rights of PT officer’s
payment and pass it to the management for immediate action.



                                                                                         38
2.Motion Title: Students’ Union Block grand
Main Submitter: Yeashir Ahmed (SU President)
Seconded: Tarequl Islam Khan
Constituency: Students’ Union funding
Motion Type: Executive Motion
Date of Meeting: 3rd November2009-10-29

Student Council believes; Block grand is essential fro the SU operation. Lack of
grand SU is suffering on the day-to-day operation and many activities are deferred for
the financial problem.

Student council further believes; that SU should be funded with a specific grand only
assigned for SU. It should not be consolidate with Students service.

Student Council can resolve; by approving that SU should receive a block grand.


3. Motion Title: London Metropolitan University participation in league table
Main Submitter: Yeashir Ahmed (SU President)
Constituency: University Image
Motion Type: Executive Motion
Date of Meeting: 3rd November2009-10-29

Student Council believes; LMU is not on ranking and that devalue the image of
Student degree. The university has opted not to take part on the Ranking without
student’s consultation.

Student council further believes; that the University should take part in University
ranking as it is important for the value of Students degree and image of the University.
Student Council can resolve; by approving that LMU should take part on the league
table.

4. Motion Title: Appointment of New VC
Main Submitter: Yeashir Ahmed (SU President)
Seconded: Tarequl Islam Khan
Constituency: University operation
Motion Type: Executive Motion
Date of Meeting: 3rd November2009-10-29

Student Council believes; LMU is going to appoint New VC. Appointment of new VC
requires Students consultation to have their say. Without student consultation the
appointment of new VC will make students voice to suffer.
Student council further believes; that appointment of VC should be on students
consolation while having Executive officer sitting during the selection interview or
working with VE selection committee.

Student Council can resolve; by approving that selection and appointment of new VC
should include students consultation.


Motions to be present to Session One (b) of the Student Council Tuesday 3rd
November
Prepared and proposed by Amir Ramin- SU Vice President (City)
Drafted on: 23 October 2009


                                                                                       39
                              Title (1) Library opening hours

Library opening hours have been a hot topic of discussions, debates and sometimes
confrontation with the University for the last few years. Previous SU executives have
not been able to convince the university on a 24 hour library opening hours for
students. Proposed by VP City Amir Ramin and seconded by Tarequl Participation and
Development Officer.

   1- This Council notes that:
      I.    The issue is of high importance and there have been demands by the
            students. The university has continually tried to ignore students’
            demands for increasing opening hours.
      II.   In my recent communication with the director of the Libraries Julie
            Howell, students’ demands have been confirmed in “both Libqual and
            the focussed survey revealed a clear emphasis on slightly
            extended opening hours during term time” .
      III.  Both Libqual and the Focused surveys have showed a clear demand (
            taken place on 01 April 2008 )
   2- Student Council believes ( what I believe )
      i.    Extending opening hours is necessary, there is a great amount of
            demands for it and the library department and its surveys have also
            confirms this.
      ii.   Many students of London Met come from poor backgrounds and do
            need to work part time/full time. Students want to come to their Uni after
            work but they do not do so currently because libraries close too early
            (08.30pm sometimes even eight).
      iii.  Extending library opening hours will improve academic performance,
            student satisfaction and ultimately the academic position of the
            University.
   3- Student Council instructs (actions)
      I-    A campaign on opening hours will need to be initiated, approved and
            continued until the university extends opening hours.
      II-   The campaign will also need to include extending students’ awareness
            on the degree of indifference and apathy that have existed towards this
            issue by the relevant department.
      III-  The university shall then need to be pressured to extend the opening
            hours from 8.00 am to 12 pm and evidence of the demands exists on
            this.



Title(2) apathy by Registry (David Ealey Deputy Academic Registrar) towards
students enquiries

Students’ enquiries/cases some even emergecy referred to David Ealey Through
student Union do not get reply. Proposed by Amir Ramin and seconded by
Richie Sethi VP north.

   1- This Council notes that


                                                                                   40
   i.   David Ealey has had returned students enquiries/cases put forward
        through the Student Union
   ii.  David has been contacted on several urgent student enquiries but he
        has not returned those enquiries back. Examples will be present during
        the session if necessary.
   iii. This clearly shows that the leading management of the registry led by
        Ray Smith and David Ealey have no willing to address serious student
        enquiries
2- Student Council believes
   i.   The office of Registry under Ray Smith and David Ealey have been
        repeatedly ignoring student enquiries on serious issues
   ii.  This apathy by the Registry has put students under a great deal of
        pressures.
   iii. It has delayed students progress and damaged their confidence

3- Student Council Instructs
   i.    There are urgent student enquiries which need to be addressed by
         David Ealey and his office (Registry)
   ii.   The Senior Management Team specially the Vice Chancellor or the
         Secretary needs to contacted on this issue.
   iii.  The registry shall introduce a contact person which I have already
         requested to the Student Union.


                               Title (3) Capping
   The University has introduced capping into the system. Late submission
   and resist are capped 40% for Undergraduate and 50% for postgraduate.
   Proposed by Amir Ramin and seconded by Tarequl Participation and
   Development Officer.

1- This council notes that
   i.     Late submission for 2008/9 of one component has made the whole
          module to be capped.
   ii.    The capping of whole module was unfairly imposed only for the
          academic year 2008/9 and is now only for the affected (re-
          submission/re-sit) component.
   iii.   Students were not consulted on this academic change which is against
          the academic regulations 2.1,49 stating that “no change may be made
          to regulatory frameworks or course specific regulations” “without
          consulting the students currently enrolled on the course who may be
          directly affected by proposed change, or their representatives”.
2- The Student Council believes
   i.     Capping of whole module for one component is unfair and violates
          student’s academic rights.
   ii.    We have many student complaints whose modules have been capped
          to %40 only because of one component.
   iii.   A review of capping for the whole module which was only imposed for
          academic year 2007/8 is necessary.



                                                                              41
   3- Student council instructs that
      i.    An official letter asking for a review of capping procedure for 2007/8 to
            the VC and the Academic Committee needs to be sent.
      ii.   The University needs to re-view the capping of 2007/8 with what is now
            imposed as capping for the affected component (s)rather than the whole
            module.
      iii.  Further changes on academic regulations affecting students need to be
            consulted with the Student Union and the whole body of students at
            London Met University.


         Title (4) Consulate Services of the British Embassy in Kabul, Capital of
                                       Afghanistan

       Students who come to Britain from Afghanistan will need to travel all the way to
       Pakistan to get their Student visas. On the way, they experience many
       hardships of security and financial. The British Embassy in Afghanistan exist
       but without its consulate services, this means that they do not issue visas. This
       is contradictory to the claims by the British Government of its presence to
       support re-building Afghanistan and supporting the democratic process.
       Proposed by VP City Amir Ramin. Seconded by Yeashir Ahmd the President of
       the Student Union.

   1- Student Council notes that
         i. The British Embassy in Afghanistan is functioning. However, without its
                consulate services
         ii. Student coming from Afghanistan experience many difficulties on the
                way to Pakistan to get their visas
         iii. American embassy has a functioning consulate services

   2- Student Council believes
      i.    In order to help Afghan students like many other students around the
            world, it is important that the British Government opens its consulate
            services section in the capital Kabul.
      ii.   This would address many of the current difficulties that Afghan students
            are facing.
   3- Student Council instructs
      i.    The following three bodies NUS, Foreign Affairs Committee of the
            House of Commons and Foreign Office need to be lobbied so there is a
            need to initiate a campaing.
      ii.   Letters need to be sent to these three bodies and subsequent follow ups
            should be pursued.
      iii.  NUS can play an important role here in lobbying the Foreign Office and
            Foreign Affairs Committee of the House of Commons.
      iv.   A committee of foreign

Drinking Water in all buildings



                                                                                      42
Type of the Motion: Executive Motion
Date: 03/11/09
Proposed By: Tarequl Islam Khan
Seconded By: Amir Ramin

There is a few drinking water taps in Calcutta House and even in the
dining area below the ground floor. However, there are no such drinking
taps in other buildings at all.

1-           Student Council notes that

i.    There are four drinking water taps in Calcutta House one in the library,
one in the corridor near the entrance and 2 in the restaurant below the
ground floor of Calcutta House and One in the Stapleton House.

ii.          Other buildings as far as I understand do not have drinking water.

2-           Student Council believes that

i.     It is against the equal opportunities policy of the University to have
drinking water in one building but not there

ii.          Students in the libraries do need to have access to free drinking water

3           Student Council instructs

i.     Equal opportunities require that the University provide drinking water
for in all building not only in one

ii.    Initially the Senior Management Team shall be notified of the issue if
the policy does not get implemented then

iii.   A campaign of free drinking water needs to be launched as soon as
possible



Ordinary Motions

   1. Ordinary Motion: Claire Locke
Defend our University – Defend Education


1) Student Council notes:

      i)       The current financial mess the university is in was not caused by front line staff or
               students, but by failures from within senior management.
      ii)      That the total number of front line teaching and support staff has been significantly
               reduced over the last academic year as a result of staff budget cuts;
      iii)     That the total number of students at the university has remained at around the same
               number over the last academic year;
      iv)      The University is planning a further round of redundancies that will include the loss of
               another 100+ front line teaching and support staff;



                                                                                              43
     v)     The University has continued to increase its total number of highly paid university-
            wide, faculty, and departmental managers over the last academic year;
     vi)    The University is planning to close the last remaining on-campus nursery;
     vii) The University has cut the pay of Student Union sabbatical officers by 10%
     viii) The University (unlike the BBC) continues to pay its top executive members
           substantial bonuses, and continues to fund other bonus payments amongst its senior
           staff (of at least £2M/annum);
     ix)    That the University Management have completely failed to inform, or consult, students
            in regards to the implications of these severe staff cutbacks

2) Student Council believes:

     i)   That these cuts to front line teaching and support staff will result in:
          a) A much diminished widening participation agenda;
          b) Fewer specialist courses and fewer module options;
          c) Fewer lecturers able to use their subject specialist knowledge;
          d) Larger classes, less class time and less individual contact with staff;
          e) Over-reliance on web-based learning tools such as WebLearn;
          f) Fewer specialist librarians and in-house IT staff
          g) Reductions in specialised support from units such as the LDU
          h) Longer queues, fewer and more stressed and overworked university staff.
     ii) Students’ should be consulted on any staffing proposals that are likely to
          negatively impact on their university education;
     iii) That it is immoral to be paying bonuses to senior managers whilst sacking front-
          line, student-facing, staff;
     iv) That any necessary budget cuts should start with a reduction in the number,
          and pay (including bonuses), of senior managers across the university. As
          unlike the cuts already proposed these will minimise the impact on students.


3) Student Council instructs the Student Executive to:

     i)   Call on the Vice Chancellor and Board of Governors to fully consult both the
          Students Union and staff unions before further cuts are contemplated;
     ii) Support staff union actions to save jobs/services at the university;
     iii) Work closely with the staff unions and help organise and call joint staff/student
          union meetings this semester to debate the current crisis;
     iv) Publicise this statement to all students at the university.


Policy Lapse

           The following policies were passed by the Student Council over three years ago
           and have therefore lapsed. In accordance with the constitution (Appendix I 2.k)
           these policies will lapse (stop being policy) unless anyone objects to this. If
           there is an objection then a vote will be taken to decide if the Council wishes to
           retain the policy.


          Policy                                                             Date             Date lapsed
17        Part time and Postgraduate Representation *                        11/05/2004       11/05/2007
18        Permanent Prayer Room and Washing up facilities for Muslim
                                                                             11/05/2004       11/05/2007
          students *


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19   No platform for extremists *                                        11/05/2004     11/05/2007



Policy Details:

Policy 17 on Part time and Postgraduate Representation – passed 11/05/2004
Proposer:     Phil Groves, Communications Officer
Seconder:     Simon To, Vice President Education & Representation, City campus

This Council Believes:
1. There are nearly 10,000 part time students and over 4,000 postgraduate students
   at London Metropolitan University.
2. Part time and postgraduate students often do not get involved in their Students’
   Union.
3. Part time and postgraduate students often have issues, which are not
   understood/acted on by the Executive Committee or the National Union of
   Students.

This Council Further Believes:
1. A postgraduate students officer and a part time students officer will mean
   thousands of students will get better representation.
2. That postgraduate and part time students should represent themselves.
3. The National Postgraduates Committee offers support and assistance to
   postgraduate students, officers and affiliated members.

This Council Resolves:
1. The London Metropolitan University Students’ Union constitution be changed to
   include two new part time officers; a postgraduate students officer and a part time
   students officer. The part time students officer must be a part time student and the
   postgraduate students officer must be a postgraduate student.
2. That London Metropolitan University Students’ Union affiliates to the National
   Postgraduates Committee.
3. That the President and Vice Presidents (Education & Representation) work
   together with staff support to establish areas of responsibility and job descriptions.




Policy 18 on Permanent Prayer Room and Washing up facilities for Muslim
students – passed 11/05/2004
Proposer:    Mohibur Rahman, Independent Student Council member
Seconder:    Masudur Rahman, Bangladesh Students Society representative

At the moment Muslim students find the existing washing facility at both of the campus
are not adequate to perform our prayer (WUDU) as it is cold (North), not integrated with
the mosque, drying facilities are poor, level of maintenance is below satisfactory and
very inconvenient for students who are working within the tech tower to travel at least 3
three times a day to perform their daily prayers. Due to these problems some students
are forced to perform their wash (WUDU) in the toilets, however there are also many
problems, which are listed below. To prepare for prayer we are required to wash our:
face, hands up to elbow level, feet up to ankle level. The washing up facilities that we
have does meet the basic requirements to that.




                                                                                      45
This Council Believes:
1. It is difficult for students do their washing (WUDU) for prayer(s).
2. It also looks unusual to others if they are washing in the toilets.
3. Drying the arms, face and feet is not practical.
4. Privacy exposed to others.
5. Using the toilet sinks is extremely difficult to wash the feet.
6. The smell of human release is not good when you are purifying for prayer.
This Council Further Believes:
1. The university should either reconstruct the existing facilities to meet the
   requirements of the students or to provide a separate permanent facility within the
   building.
2. These kind of poor facilities are not acceptable in the modern day environment.
3. It also giving bad impression to overseas Muslim students about the university and
   urgent action need to be taken.
4. People from other cultures feel uncomfortable whilst we perform such activates.
This Council Resolves:
1. The council instructs a study to be conducted e.g. visiting and assessing the
   facilities of East London Mosque & London Muslim Cultural Centre, to see
   what are the requirements for washing up (WUDU) facilities.
2. To urge the university to provide better and improved facilities.




Policy 19 on No platform for extremists – passed 11/05/2004
Proposer:     Phil Groves, Communications Officer
Seconder:     Stavroula Konidari, President

This Council Believes:
1. That this Students’ Union has an equal opportunities policy.
2. That this Students’ Union has a richly diverse membership, a fact we are proud of.
3. That the student movement should ensure that everyone has an opportunity to get
   involved in their union.
4. That NUS has a full no platform policy that has evolved over time.

This Council Further Believes:
1. That there are people within the student movement who do not share our
   commitment to equality.
2. The BNP failed to secure a post in the recent Manchester student elections
   because they are not wanted on our campuses.
3. Those groups that are unacceptable to NUS on a national level should be
   unacceptable on a local level.

This Council Instructs:
1. That groups/individuals, whose actions are in breach of either the policy on Equality
   of Opportunity, or the NUS no platform policy, not be allowed access to Union
   funds or resources.
2. That Student Council be informed of any attempt by these groups to gain access to
   our students
3. That the Executive Committee continues to fight against extremism in British
   politics.




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