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					                                    Job Descriptions
                                      First Quarter

Task
Develop Job Descriptions

Description of Task
Company employees need to develop job descriptions. This task must to be completed
early in the first quarter of business set-up. Once job descriptions are written, the
interview process may begin.

Requirements
After business selection, the writing of job descriptions and the interviewing to staff
each Virtual Enterprise, must be completed early in the first quarter. The Job
Description and all materials required for interviewing (resume, cover letter, and letters
of recommendation) should be placed in the students portfolios.

When Assignment is Due
This task is due at the end of the week 4 (10-hour programs)

This task is due at the end of the week 8 (5-hour programs)

Resources
Choose any of the following sample Job Descriptions listed below or go to the Job
Descriptions.

An online curriculum unit, with assessment, is available to help with this task in the
“Curriculum” menu under Job Descriptions.

Departmental Workflows - CEO and Administration

- Meetings – See below.


Company Rating (if it applies)
This task will count in the company rating.

Use the VE General Rubric for company rating scale.

Note
Send all completed tasks in to hard copy

                                Virtual Enterprise Center
                                   Attn: Nancy Phillips
                               Regional Occupation Center
                                    501 S. Mt. Vernon
                                 Bakersfield, CA 93313
                                 JOB DESCRIPTION

Date: October 2, 2001
Prepared by: Michael Jimenez
Title: CEO
Department: Administration

Job Description:
Job Title: CEO                              Pay Range: 50.00/hour
Reporting To: Consultant                    Number of People Supervised: 16
Job Summary: Responsible for the well-being of the company

Duties and Responsibilities:
1. 1. Coordinate and conduct weekly manager meeting
2. 2. Approve company decisions
3. 3. Keeps employees updated on upcoming deadlines
4. 4. Arranges times for guests to visit the company
5. 5. Promotes the company image
6. 6. Maintain the company mission
7. 7. Uphold the company motto
8. 8. Correspond with other companies
9. 9. Organize fundraisers and committees
10. 10. Update class status as an organization every year

Knowledge, Skills, and Abilities:
1. 1. Communication/ Public speaking skills
2. 2. Leadership skills
3. 3. Knowledge of the business
4. 4. Ability to keep employees under control

Special Requirements:
1. 1. Take charge of class
2. 2. Maintain the authority in the work environment

Employee Signature: ________________________________________


Management Signature: ______________________________________
                                  Meetings Workflow


Topic/Task:
Department/Company Meetings

Recommended Department(s) Responsible:
CEO and Administration Department

Objective:
After the meeting all departments should know the specific task they are to complete
and the timeline for completing it. Meetings are to improve Administrative Team's ability
to manage the daily operations of the virtual business. Open and effective
communication between departments is essential to running an efficient operation.

Timeline:
See the Department Company Meeting TimeLine sheet.

Steps to Complete:
At the beginning of the quarter the CEO & VP of Administration are to check the Virtual
Enterprise website for the list of general list of tasks to be completed by all companies.
Notice from this list the due date, "description of task," and "requirements." Keeping
this information in mind, the CEO & VP of Administration is to outline which department
will be responsible to complete the task. It may be helpful for these employees to
construct a graphic timeline or layout tasks on a large wall calendar. Dates for when
work on a specific task should begin should also be included.

Focusing on the first 1 or 2 quarterly task(s) each department is responsible for the
Executive Secretary should meet with the CEO & VP of Administration to construct the
agenda for the meeting. The final version of the agenda should be typed professional
document. Copies of the agenda should be made for everyone expected to attend the
meeting. See below.

Expect to conduct at least once a week to keep all departments aware of the
company's progress on completing tasks.
                                                  DEP ARTMENT/COMPAN Y M EETING TIMELINE
                                   Conduct a Management Meeting** with Department VPs
                                      Distribute dept tasks and discuss week’s expectations
                     CEO & VP
                                      Discuss future concerns and concerns from last week
                     Admin
                                           o Tasks not completed
                                           o General concerns
                                   After receiving week’s Tasks from Administration, create written document of week’s tasks for each
Monday




                                   employee.
                                      Tasks are to be written on the “Employee Assignment” form
                                      Attach a copy to the back of the employee’s “Employee Evaluation” form
                     Department       Keep a hard copy for your records
                     VPs           Conduct a department meeting with employees
                                      Distribute employee tasks and discuss week’s expectations
                                      Discuss future concerns and concerns from last week
                                           o Tasks not completed
                                           o General concerns
                                   Follow Up on Assigned Tasks
Tuesday - Thursday




                     CEO & VP         Meet individually with department VPs to discuss progress and/or concerns
                     Admin            Ensure that assigned tasks are completed. If the employee assigned a task is not completing it, it is the
                                       responsibility of the CEO and/or the department VP to reassign the task and/or complete it themselves
                                      Check for any problems or reasons for any task falling behind scheduled time for completion
                                   Follow Up on Assigned Tasks
                     Department       Meet individually with your employees to discuss progress and/or concerns
                     VPs
                                   Check for any problems or reasons for any task falling behind scheduled time for completion


                                   Collect department employee evaluations from VPs
                                    Dept VPs must submit to CEO/VP Admin within the 1 quarter of the class hour
                                                                                             st

                                   Complete this week’s evaluation for each VP
                                    Submit all evaluations to Coordinator before end of 1 half of the class hour
                                                                                          st
                     CEO & VP
                     Admin
                                   Determine department tasks for the following week
                                      Create written document for each department VP using the “Department Assignments” form
Friday




                                          o Keep hard copy for your records
                                          o Attach a copy to the back of the following week’s “Management Evaluation” document
                                   Document “Employee Assignment” form concerning status of assigned task(s).
                                      Provide appropriate comments for each task (completed or uncompleted)
                     Department
                     VPs           Complete this week’s evaluation for each Employee
                                                                       st
                                   Submit to Administration within 1 quarter of the class hour


                          **A typed agenda should be distributed to all attendees at the beginning of the meeting. The
                          agenda should be prepared prior to the meeting (day before).
Agenda

When you plan to conduct a meeting, it is very important to have a schedule of
events that are to be discussed during the meeting. This schedule of events is
called an Agenda. Every meeting held should have an agenda. For the
Administrative Meeting, the CEO (or his administrative assistant) should prepare
the agenda – prior to the meeting. For the Departmental Meeting, the VP of each
department should prepare the agenda. Most agendas contain the following
topics (usually in the following order):

   1.    Call to Order
   2.    Attendance
   3.    Review and Approval of the minutes of the last meeting
   4.    Old business
   5.    Committee (or department) reports
   6.    New business
   7.    Open discussion period
   8.    Announcements
   9.    Reflection
   10.   Adjournment

				
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