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					BOARD OF DIRECTORS MEETING MINUTES
Memorial University of Newfoundland Students’ Union – Canadian Federation of Students Local 35
Wednesday, September 27, 2006


CALL TO ORDER  Wednesday, September 27, 2006
17:05 Board of Directors Chairperson Keith Dunne called the meeting to order. Attendance was as
follows:
      Council Members Present
      Arts Students' Representative                                 Brianna Browning, Matthew Sheppard
                                                                    & Alice Will
      Business Students’ Representative                             Amy Burton & Sara Stoodley
      Engineering Students’ Representative                          Emilie Martin
      Councillor-at-Large                                           Chike Agwunobi, Rosa Magalios,
                                                                    Graeme Turner & Sherry Wyse
      Female Residence Representative                               Meghan Mitchell
      Human Kinetics & Recreation Students' Representative          Brad Barnes
      Music Students' Representative                                Catherine Taylor
      Nursing Students' Representative                              Jessica Downing
      Part-Time Students' Representative                            Pramod Jain
      Pharmacy Students' Representative                             Robin Clouston
      President                                                     Katherine Giroux-Bougard
      Science Students’ Representative                              Chris Corkum, Richard Kelly,
                                                                    Chantelle McDonald & Stephanie
                                                                    Reid
      Social Work Students' Representative                          Kate Tilley
      Vice President Academic                                       Roger Drinkall
      Vice President External Relations & Communications            Stella Magalios
      Vice President Finance                                        Dushyant Singh
      Vice President Internal                                       Steph Power
      Women's Representative                                        Kim Gill


      Council Members Absent with Regrets
      Arts Students’ Representative                                 Lydia Pinsent
      Centre for Nursing Studies Students' Representative           Sandy Walsh
      Councillor at Large                                           James Farrell
      Engineering Students' Representative                          Jesse Saunders
      International Students' Representative                        Sumang Puromit
      Male Residence Representative                                 Matt Sheppard
      Medicine Students' Representative                             Krista Noonan

      Staff Present
      Resource Coordinator                                          Hans Rollmann
      Dunne declared that quorum had been achieved.

1.    ADOPTION OF THE AGENDA
2006/09/27:01 MOTION
              Drinkall/Burton
        Be it resolved that the agenda be adopted.
                   CARRIED

2.    ADOPTION OF THE MINUTES
2006/09/27:02 MOTION
              McDonald/Gill
        Be it resolved that the minutes of the Sept. 20, 2006 meeting be adopted.
                   CARRIED

3.    RECEIPT OF WORK SUMMARIES
PAGE 2 – BOARD OF DIRECTORS MEETING MINUTES
Memorial University of Newfoundland Students’ Union – Canadian Federation of Students Local 35
Wednesday, Sept. 27, 2006



2006/09/27:03 MOTION
              Stoodley/Mitchell
           Be it resolved that the executive work summaries for President K. Giroux-Bougard, VP-External
           S. Magalios, VP-Academic R. Drinkall, VP-Finance D. Singh, and VP-Internal S. Power be
           accepted.
           Kelly asked for a more detailed update on the meeting with federal Liberal leadership candidate
           Michael Ignatieff. Giroux-Bougard and Magalios provided an overview of his brief speech and the
           discussion which ensued on post-secondary education issues.
           CHMR-FM Station Manager Rowe provided a brief update on the recent CHMR-FM Board of
           Directors meeting. She said it produced a lot of excellent ideas and thanked Giroux-Bougard,
           Singh and Magalios for the time and effort they put into it.
                      CARRIED

4.    CANADIAN FEDERATION OF STUDENTS
      a.     Skills Development Workshops
             Magalios explained that the provincial office of the Canadian Federation of Students had
             organized a series of Skills Development Workshops which would be happening on campus
             from Oct. 20-22. She said the Workshops covered a range of useful subjects which would
             benefit and enhance the work of all student representatives. She said there was no limit as to
             how many people could register for the Workshops, and all costs were covered by the
             Federation. She strongly encouraged all members to attend the workshops, and asked them to
             contact her in order to register by Oct. 6.


5.         STUDENTS' UNION FINANCES
           Students' Union Budget 2006-07
2006/09/27:04               MOTION
                            Singh/Power
           Be It Resolved That the Students' Union Budget for 2006-07 be adopted.
           Singh distributed copies of the latest revised draft of the Students' Union budget for 2006-07.
           Giroux-Bougard asked about the large discrepancy between last year's charitable donations and
           this year's. Singh replied that last year's donations included donations collected as part of the
           School of Rock campaign which had been initially organized as part of the Asian Tsunami relief
           efforts. He said that last year the campaign finally achieved its target.
           Giroux-Bougard noted that the monies allocated toward Campaigns were far too small. She noted
           that in previous years $10,000 was typically the minimum allocated toward Campaigns. She also
           noted that the prominent "Surplus" item was misleading, as it suggested the Students' Union had
           made a profit. She explained that it actually reflected monies owed for debt repayment and
           suggested it be prominently labelled as such. Singh concurred, saying he would add a note
           indicating this.
           Clouston expressed concern that funding for Individual Merit Funds and Special Project Grants
           was still too low.
           Jain had some technical inquiries regarding the structure of the Students' Union debt and
           repayment plans. A complex discussion ensued on the issue of how the debt was indicated using
           various accounting methods.
           Matthew Sheppard asked what equipment the General Office was purchasing for $30,000. Singh
           said that much of that equipment was actually for the Copy Centre, however some of the
           equipment purchased for the Copy Centre might go elsewhere.
           Magalios asked for clarification on the Out-of-Province travel item. Singh explained that it referred
           to monies spent sending delegates to CFS national meetings.
BOARD OF DIRECTORS MEETING MINUTES PAGE – 3
Memorial University of Newfoundland Students’ Union – Canadian Federation of Students Local 35
Wednesday, Sept. 27, 2006



        Turner reiterated Giroux-Bougard's concern that Campaigns funding was much too low.
        Gill asked for clarification on the Daycare Centre Grant. Singh explained that as part of the Lease
        Agreement signed between the Students' Union and the University earlier this year, the Students'
        Union was obligated to pay the Grant on an annual basis. He said it also guaranteed first choice
        of spaces to Students' Union members and also the Students' Union's shared control of the UC-
        3013 (former HairTech) space.
        Drinkall said he felt that it was also an appropriate reflection of the fact that the Students' Union
        should be actively involved in the Childcare Facility, even under the new administrative structure.
        Singh added that the Students' Union also has two seats on the Facility's Board of Directors
        under the new Lease Agreement.
        McDonald asked for clarification on the bank interest figure. Singh explained what that referred to
        and also provided a brief overview of the Students' Union's recent switching of its bank accounts
        to a new bank.
        Will asked for an explanation of amortization. Singh explained what was meant by the term.
2006/09/27:05            MOTION (AMENDMENT)
                 Giroux-Bougard/Drinkall
        Be It Resolved That the Students' Union Budget for 2006-07 be amended to allocate $10,000 for
        Campaigns.
        Giroux-Bougard explained that Campaigns was among the most important items in the Budget,
        and it was crucial for the Students' Union to ensure it allocated sufficient funds to develop an
        adequate Campaigns strategy.
        Drinkall said he strongly agreed with her about the importance of Campaigns, and noted that part
        of the reason for less spending last year on Campaigns was due to the fact there was no VP-
        External to coordinate the Campaigns. He said he felt it was very important to ensure there was
        adequate funding available for Campaigns.
                         CARRIED
        Debate returned to the original motion to adopt the Budget, as now amended.
2006/09/27:04            CARRIED, UNANIMOUSLY


6.      STUDENTS' UNION CLUBS AND RESOURCE CENTRES
        Ratifications, Recognitions
2006/09/27:06            MOTION
                 Power/Drinkall
        Be It Resolved That the following clubs be ratified:
        Math & Stats Society      Pharmacy Society             Pre-Med Students' Society
        Chi Alpha        Philosophy Society         Ballroom Latin Dance Club
        And that the following clubs be recognized:
        MUN Peace-A-Chord Society
                         CARRIED

7.    OTHER BUSINESS
        Power provided logistical information regarding the upcoming Run For The Cure.
        Power reminded all clubs that if they are holding mixers, it is important for them to familiarize
        themselves with the university's alcohol policy, as the university has increasingly been cracking
        down on violations of the policy.
        Power provided a brief report of Students' Union Orientation activities which took place during the
        month of September.
PAGE 4 – BOARD OF DIRECTORS MEETING MINUTES
Memorial University of Newfoundland Students’ Union – Canadian Federation of Students Local 35
Wednesday, Sept. 27, 2006



        Magalios reminded all members about the upcoming Campaigns Committee meeting on
        Thursday at 5pm. She said there would be free food and strongly encouraged all members to
        attend.
        Power provided information on the upcoming Clubs and Resource Centres Skills Development
        Workshop which would be happening this Saturday. She encouraged anybody involved in a club
        or Centre to register and participate.
        Singh provided an overview of upcoming events at the Breezeway Bar.
        Power reminded everybody of the Campus Food Bank fundraiser which would be happening at
        the Breezeway Bar this Thursday. She encouraged everybody to attend.

8.    ADJOURNMENT
2006/09/27:07 MOTION
              Turner/Wyse
        Be it resolved that the meeting adjourn.
                   CARRIED
        17:45 the meeting adjourned.

				
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