VIEWS: 19 PAGES: 4 POSTED ON: 7/2/2011
BOARD OF DIRECTORS MEETING MINUTES Memorial University of Newfoundland Students’ Union – Canadian Federation of Students Local 35 Wednesday, September 27, 2006 CALL TO ORDER Wednesday, September 27, 2006 17:05 Board of Directors Chairperson Keith Dunne called the meeting to order. Attendance was as follows: Council Members Present Arts Students' Representative Brianna Browning, Matthew Sheppard & Alice Will Business Students’ Representative Amy Burton & Sara Stoodley Engineering Students’ Representative Emilie Martin Councillor-at-Large Chike Agwunobi, Rosa Magalios, Graeme Turner & Sherry Wyse Female Residence Representative Meghan Mitchell Human Kinetics & Recreation Students' Representative Brad Barnes Music Students' Representative Catherine Taylor Nursing Students' Representative Jessica Downing Part-Time Students' Representative Pramod Jain Pharmacy Students' Representative Robin Clouston President Katherine Giroux-Bougard Science Students’ Representative Chris Corkum, Richard Kelly, Chantelle McDonald & Stephanie Reid Social Work Students' Representative Kate Tilley Vice President Academic Roger Drinkall Vice President External Relations & Communications Stella Magalios Vice President Finance Dushyant Singh Vice President Internal Steph Power Women's Representative Kim Gill Council Members Absent with Regrets Arts Students’ Representative Lydia Pinsent Centre for Nursing Studies Students' Representative Sandy Walsh Councillor at Large James Farrell Engineering Students' Representative Jesse Saunders International Students' Representative Sumang Puromit Male Residence Representative Matt Sheppard Medicine Students' Representative Krista Noonan Staff Present Resource Coordinator Hans Rollmann Dunne declared that quorum had been achieved. 1. ADOPTION OF THE AGENDA 2006/09/27:01 MOTION Drinkall/Burton Be it resolved that the agenda be adopted. CARRIED 2. ADOPTION OF THE MINUTES 2006/09/27:02 MOTION McDonald/Gill Be it resolved that the minutes of the Sept. 20, 2006 meeting be adopted. CARRIED 3. RECEIPT OF WORK SUMMARIES PAGE 2 – BOARD OF DIRECTORS MEETING MINUTES Memorial University of Newfoundland Students’ Union – Canadian Federation of Students Local 35 Wednesday, Sept. 27, 2006 2006/09/27:03 MOTION Stoodley/Mitchell Be it resolved that the executive work summaries for President K. Giroux-Bougard, VP-External S. Magalios, VP-Academic R. Drinkall, VP-Finance D. Singh, and VP-Internal S. Power be accepted. Kelly asked for a more detailed update on the meeting with federal Liberal leadership candidate Michael Ignatieff. Giroux-Bougard and Magalios provided an overview of his brief speech and the discussion which ensued on post-secondary education issues. CHMR-FM Station Manager Rowe provided a brief update on the recent CHMR-FM Board of Directors meeting. She said it produced a lot of excellent ideas and thanked Giroux-Bougard, Singh and Magalios for the time and effort they put into it. CARRIED 4. CANADIAN FEDERATION OF STUDENTS a. Skills Development Workshops Magalios explained that the provincial office of the Canadian Federation of Students had organized a series of Skills Development Workshops which would be happening on campus from Oct. 20-22. She said the Workshops covered a range of useful subjects which would benefit and enhance the work of all student representatives. She said there was no limit as to how many people could register for the Workshops, and all costs were covered by the Federation. She strongly encouraged all members to attend the workshops, and asked them to contact her in order to register by Oct. 6. 5. STUDENTS' UNION FINANCES Students' Union Budget 2006-07 2006/09/27:04 MOTION Singh/Power Be It Resolved That the Students' Union Budget for 2006-07 be adopted. Singh distributed copies of the latest revised draft of the Students' Union budget for 2006-07. Giroux-Bougard asked about the large discrepancy between last year's charitable donations and this year's. Singh replied that last year's donations included donations collected as part of the School of Rock campaign which had been initially organized as part of the Asian Tsunami relief efforts. He said that last year the campaign finally achieved its target. Giroux-Bougard noted that the monies allocated toward Campaigns were far too small. She noted that in previous years $10,000 was typically the minimum allocated toward Campaigns. She also noted that the prominent "Surplus" item was misleading, as it suggested the Students' Union had made a profit. She explained that it actually reflected monies owed for debt repayment and suggested it be prominently labelled as such. Singh concurred, saying he would add a note indicating this. Clouston expressed concern that funding for Individual Merit Funds and Special Project Grants was still too low. Jain had some technical inquiries regarding the structure of the Students' Union debt and repayment plans. A complex discussion ensued on the issue of how the debt was indicated using various accounting methods. Matthew Sheppard asked what equipment the General Office was purchasing for $30,000. Singh said that much of that equipment was actually for the Copy Centre, however some of the equipment purchased for the Copy Centre might go elsewhere. Magalios asked for clarification on the Out-of-Province travel item. Singh explained that it referred to monies spent sending delegates to CFS national meetings. BOARD OF DIRECTORS MEETING MINUTES PAGE – 3 Memorial University of Newfoundland Students’ Union – Canadian Federation of Students Local 35 Wednesday, Sept. 27, 2006 Turner reiterated Giroux-Bougard's concern that Campaigns funding was much too low. Gill asked for clarification on the Daycare Centre Grant. Singh explained that as part of the Lease Agreement signed between the Students' Union and the University earlier this year, the Students' Union was obligated to pay the Grant on an annual basis. He said it also guaranteed first choice of spaces to Students' Union members and also the Students' Union's shared control of the UC- 3013 (former HairTech) space. Drinkall said he felt that it was also an appropriate reflection of the fact that the Students' Union should be actively involved in the Childcare Facility, even under the new administrative structure. Singh added that the Students' Union also has two seats on the Facility's Board of Directors under the new Lease Agreement. McDonald asked for clarification on the bank interest figure. Singh explained what that referred to and also provided a brief overview of the Students' Union's recent switching of its bank accounts to a new bank. Will asked for an explanation of amortization. Singh explained what was meant by the term. 2006/09/27:05 MOTION (AMENDMENT) Giroux-Bougard/Drinkall Be It Resolved That the Students' Union Budget for 2006-07 be amended to allocate $10,000 for Campaigns. Giroux-Bougard explained that Campaigns was among the most important items in the Budget, and it was crucial for the Students' Union to ensure it allocated sufficient funds to develop an adequate Campaigns strategy. Drinkall said he strongly agreed with her about the importance of Campaigns, and noted that part of the reason for less spending last year on Campaigns was due to the fact there was no VP- External to coordinate the Campaigns. He said he felt it was very important to ensure there was adequate funding available for Campaigns. CARRIED Debate returned to the original motion to adopt the Budget, as now amended. 2006/09/27:04 CARRIED, UNANIMOUSLY 6. STUDENTS' UNION CLUBS AND RESOURCE CENTRES Ratifications, Recognitions 2006/09/27:06 MOTION Power/Drinkall Be It Resolved That the following clubs be ratified: Math & Stats Society Pharmacy Society Pre-Med Students' Society Chi Alpha Philosophy Society Ballroom Latin Dance Club And that the following clubs be recognized: MUN Peace-A-Chord Society CARRIED 7. OTHER BUSINESS Power provided logistical information regarding the upcoming Run For The Cure. Power reminded all clubs that if they are holding mixers, it is important for them to familiarize themselves with the university's alcohol policy, as the university has increasingly been cracking down on violations of the policy. Power provided a brief report of Students' Union Orientation activities which took place during the month of September. PAGE 4 – BOARD OF DIRECTORS MEETING MINUTES Memorial University of Newfoundland Students’ Union – Canadian Federation of Students Local 35 Wednesday, Sept. 27, 2006 Magalios reminded all members about the upcoming Campaigns Committee meeting on Thursday at 5pm. She said there would be free food and strongly encouraged all members to attend. Power provided information on the upcoming Clubs and Resource Centres Skills Development Workshop which would be happening this Saturday. She encouraged anybody involved in a club or Centre to register and participate. Singh provided an overview of upcoming events at the Breezeway Bar. Power reminded everybody of the Campus Food Bank fundraiser which would be happening at the Breezeway Bar this Thursday. She encouraged everybody to attend. 8. ADJOURNMENT 2006/09/27:07 MOTION Turner/Wyse Be it resolved that the meeting adjourn. CARRIED 17:45 the meeting adjourned.
Pages to are hidden for
"Memo - DOC 6"Please download to view full document