Plumbing Proposals Samples - PowerPoint by oym86001

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									                             Angie Rochat
  Director of Sponsored & Federal Relations
     Predominately Undergraduate Institution
Native American Serving, Non-Tribal College




                            10/18/10 - AR      1
I.     Introduction
II.    Two most frequently asked questions from faculty
       members seeking external fund
III.   Identifying grant resources for you research project
IV.    Budget/Budget Narrative
V.     Goals & Objectives
VI.    Supplemental Documents
VII.   Other Resources for Training



                                                 10/18/10 - AR   2
1.   Where do I find grant resources to fund my research?



2.   Will you help me with the budget?




                                             10/18/10 - AR   3
   Private Foundations – State and National level – areas of
    interest change every few years
   Family Foundations – Local or regional level – usually looking
    for community impact in research projects
   Corporate Foundations – Great resources for local projects,
    such as water quality studies at a local river
   Community Foundations – very similar if not the same as
    Family Foundations
   State Government Agencies – NEH funds state level humanities
    initiatives, Department of Education, and Division of Wildlife.
   Federal Government Agencies – NEA, NEH, NSF, NIH, Dept
    of ED – at most institutions this accounts for 80% or more of
    their sponsored research dollars.

                                                    10/18/10 - AR     4
   Training Grants – research opportunities for students,
    mentoring and summer research for faculty
   Special Projects – research
   Capital/Building Campaigns – major research equipment, lab
    renovations
   Technical Assistance – feasibility studies
   Seed money – to launch a new academic program, technology
    innovation in teaching
   Endowment funds – talk with Development/Advancement
    Divisions
   Fellowship - great source of support during sabbatical
   Scholarships – (for students) tied to academic discipline and
    usually requires mentoring component from faculty members
   Matching funds/challenge grants – generally tied to capital and
    endowment funds


                                                    10/18/10 - AR     5
When looking at proposal guidelines:
 Match the Hatch
 Carefully review the funding priorities, eligibility
  criteria, award information, and geographic restrictions
  (if a private foundation) to determine if it’s the most
  appropriate match for your project.
 Do not read into the grant guidelines! They really are
  black and white.




                                             10/18/10 - AR   6
   Make sure that the application shows how your
    program ties in with the sponsor’s priorities and
    goals
   Your application should show how your activities
    present an innovative approach not tried and, if
    possible, others are willing to use it if developed
    with this funding
   Look at abstracts from past proposals
   Call your program officer!
   For private foundations, get a copy of their Annual
    Report

                                           10/18/10 – AR   7
   Due the budget first!
   The proposal narrative is a monetary roadmap of your
    budget
   Funding source requirements vary with foundations
    requiring less extensive budgets than government funding
    sources
   How does your budget relate to and support the actions
    proposed?
   Are all expenditures justified in the activities;
   What other federal, state, local, or private funds will be
    redirected to this program to support in-kind or cash
    matching, when required.

                                                  10/18/10 - AR   8
Common Budget Categories
A. Personnel
B. Fringe Benefits
C. Travel
D. Equipment
E. Supplies
F. Contractual
G. Construction
H. Other
I. Indirect Costs
J. Matching Funds – only when required!

                                          10/18/10 - AR   9
A.Personnel  – list all full and part       Budget   Justification example: Project
                                            Director (50% time, 12 months), the
time staff and students in the
                                            Environmental Health and Safety Program
proposed project.                           Specialist (100% time, 12 months), and the
                                            Project Assistant (50%) are necessary to
  Project Director (50%)         $48,568   attainment of project objectives. Faculty and
  EHS Program Specialist (100%)
                                 $55,000
                                            peer tutors will earn stipends for their
 Laboratory Technician                     participation in training in the support of
                                 $40,000   Native American learners. Faculty Training
 Project Assistant (50%)                   Stipends: 3 two-day training sessions Y1, 4
                                 $10,500   two-day sessions Y2, 25 faculty per session @
 Faculty Training Stipends: 3 two-day      $150 per faculty member per day. Tutor
training sessions Y1, 4 two-day sessions    Training: two days per year: 100 tutors, 10
Y2, 25 faculty per session @ $150 per       hours per tutor @ $8 per hour. Salaries and
faculty member per day                      annual 3% cost of living increases are
                                 $22,500
 Tutor Training: two days per year: 100
                                            consistent with FLC institutional practice.
tutors, 10 hours per tutor @ $8 per hour
                                  $8,000


                                                                    10/18/10
                                                                                            10
A.   Personnel – Continued
    Your Sponsored Research Office will help you determine salary
     ranges for various technical and professional positions;
    Faculty stipends or % of effort need to be calculated based on
     appointment;
    Student Stipends vary and can be based on information from the
     financial aid office about federal work study rates;
    Faculty Stipends vary dependent on if it is an identified person
     or general stipends for professional development;
    To determine if someone is staff or a consultant, please refer to
     Independent Contractors guidelines available from The
     College’s Controller’s Office.



                                                      10/18/10 - AR      11
B. Fringe Benefit Rate                     Budget Justification example:
 Fringe benefit rates for full time and   Fringe benefits are figured at 24%,
   part time salaries differ – always      consistent with FLC institutional
   check the current rate with the         policy and broken down as follows:
   Budget or Sponsored Research            Social Security 6.2%, Medicare
   offices as it increases each year;      1.45%, Worker’s Compensation 2%,
 Fringe Benefits are not paid on
                                           Health Insurance and Retirement
   students; and,                          Insurance 14.35%.
 Faculty members who receive
   stipends are charged fringe benefits
   or their stipends are reduced to
   compensate for it.

   Total Fringe
   Y1 - $44,296
   Y2 - $47,206




                                                            10/18/10 - AR        12
C. Travel - All transportation related expenses   Budget Justification Example:
should be listed here, including: airlines,       Travel is requested for the
mileage, per diem rates, registration fees for    Environmental Health and Safety
conferences, ground transportation, hotel, or     Program Specialist to visit the
use of College vehicles. Do not put lump          Albuquerque Area Indian Health
sums that will require interpretation or          Service and other regional program-
raise questions.                                  related entities to develop internship
                                                  opportunities for EHS program
Sample Line Item:
                                                  students; the EHS Program Specialist
                                                  will also visit Diné College (Tsaile,
EHS Prog. Specialist trips to develop program     AZ) and San Juan Community
internships (430 miles round trip, 2 trips per    College (Farmington, NM) to
year @ 2 days each)                               establish articulation agreements
EHS Prog. Specialist trips to Diné College        allowing students to transfer from
(AZ) and San Juan CC (NM) to facilitate           each institution.
articulation agreements (400 miles round trip,
2 trips per year @ 2 days each)




                                                                      10/18/10 - AR        13
D. Equipment - The federal definition is an       • Budget Justification
article of nonexpendable, tangible personal         Example: Equipment (unit
property having a useful life of more than one      cost $5,000 or more) includes
year and an acquisition cost which equals or
exceeds the lesser of the capitalization level
                                                    Biology laboratory
established by the institution for financial        instrumentation that supports
statement purposes, or $5000. (All other            instruction and research
equipment, such as computers or glassware           necessary for science courses,
should be placed under supplies.)                   including coursework that is
Sample Biology Lab Equipment                        foundational to the Bachelor
   Preparative Centrifuge and Rotors:              of Science in Environmental
     used for differential centrifugation and       Health and Safety.
     preparation of samples $13,500
   Chromatography Refrigerators: for
     storage of biological samples, to maintain
     molecular integrity of samples (2 @
     $6,485 ea.)$12,970



                                                                   10/18/10 - AR     14
 E. Supplies                           Budget Justification Example:
This generally means the following:    includes office supplies, as well as
 “Desk top” supplies, such as paper
                                       instrumentation and lab supplies with
and pens. A reasonable figure to use   unit cost under $5,000 for renovated
is $150 per year for each of your      science laboratory space and Native
staff;                                 American Center space.
 Unusual supply items, perhaps for
conducting an art education program
or workshop materials, such as
curriculum materials, publications,
subscriptions;
Telephones, network lines,
computers, printers, software.

Sample:
Office Supplies $2,000 per year


                                                           10/18/10 - AR       15
F. Contractual                                   Budget   Justification Example: Contractual
This is where you list all consultant and        funds are budgeted for the Native American
contract services. Examples of expenses here     Retention Consultant, who will work with the
are: Summer Institute Speakers, Trainers/        Director and staff of the Native American
Experts, Faculty members from other              Center to develop resources, services, and
Colleges/Universities that are subawards under   capacity to support Native American Student
the fiscal agent                                 Success. We also request funds for experts in
                                                 Native American learning styles and
                                                 culturally-responsive instruction to deliver
Contractual                                      annual faculty training in instruction methods
Native American Retention Consultant            and support appropriate to Native American
$35,000                                          learners. Vendor trainers will work with
Faculty Training Experts - $5,000               faculty using specialized science laboratory
                                                 equipment and instructional technology to
Vendor Trainers - $15,000
                                                 ensure appropriate incorporation of new
Tracking Specialist - $38,000                    equipment instrumentation, and technology
External Evaluation _ $5,000                    into coursework student support. We have
Total Contractual $98,000                        budgeted for ten days of vendor training per
                                                 year at $1,500 per day, to include travel
                                                 expenses




                                                                          10/18/10 - AR           16
                                     Budget Justification Example: Construction
G. Construction                      (Renovation) funds are requested to renovate
                                     3,000 square feet for the Native American Center
Renovation and newly                 at a cost of $252 per square foot. Renovation will
                                     allow development of flexible services, including
constructed facilities go under      space that can be configured for individual, group,
this line item. It is important to   and small group tutoring, usage of instructional
                                     technology and software, and individual and
work in conjunction with the         collaborative study. Construction details follow:
                                     Site work/Selective demolition:$32,000;
Administration to accurately         miscellaneous patching : $8,000; Masonry –
                                     interior walls: $40,000; Wood and plastics work –
determine the cost per square        casework, cabinetry, countertops, shelving,
                                     storage areas: $53,000; Thermal and moisture
foot of any project.                 protection – insulation, sealants, accessories:
                                     $60,000; Doors and windows: $78,000; Finishes –
                                     Drywall, ceilings, tile, carpet, acoustical panels,
                                     paint: $86,500; Mechanical systems – heating,
Sample line item:                    ventilation, air conditioning, controls, plumbing,
                                     fire sprinkler: $165,000; Electrical Systems –
Native American Center -             Power, communications, lighting, fire alarm:
                                     $115,500; AV Systems: $37,000; Design cost:
$756,000                             $81,000.




                                                                10/18/10 - AR              17
H. Other                        Budget  Justification
This is generally a catch-all   Example: The College
category which includes         requests funds for shipping
items not reasonable to         costs associated with
include elsewhere, such as      equipment delivery. We have
Tuition for classes,            estimated shipping costs at
professional association dues   4% of total Equipment and
or shipping and handling        Supplies each project year.
fees.
Sample:
Shipping - $35,898


                                              10/18/10 - AR   18
I. Indirect Costs                      Indirect Costs can be based on
Federal government defines             various percentages, modified
indirect costs as “those costs of an   total direct costs, Salaries &
institution which are not readily      Wages, on campus & off campus
identifiable with a particular         projects. Contact your sponsored
project or activity but                research office for details.
nevertheless are necessary to the
general operation of the               $100,000 X .38 = $38,000
institution and the conduct of the
activities it performs.” For
example, they include but are not
limited to the cost of operating
and maintaining buildings and
equipment and administrative
salaries.



                                                        10/18/10 – AR     19
 Get an electronic copy of your institutions indirect
cost letter and understand the base rate.
 At most institution you must include indirect or
administrative costs when allowable on all grants. Use
the federally negotiated rate when allowable or the
sponsor’s designated rate.




                                          10/18/10 - AR   20
Matching Funds
 Cash Match – Is actual cash that will be contributed to
  the project from either another grant or Department or
  Dean’s budget.
 In-kind Match – Is non monetary matching in the
  form of volunteer time to carry out the activities of the
  project, website, supplies, travel, and faculty
  /administrator time.




                                              10/18/10 - AR   21
    Sustainability of project
Example: Project resources also include FLC institutional commitments. We
have already made an important commitment to future programming by
securing funding for extensive renovation to science laboratories to
accommodate expansion of high-potential academic programming. FLC
personnel, including Facilities Management and the Native American Center
Director and staff, have committed to be involved in key project initiatives.
Our Institutional Research and IT departments will act as key resources to
ensure that necessary evaluation data, both during and after the project period,
are collected for analysis of project success.
Talk to your sponsored research office they will be able to
help you formulate a good sustainability statement.


                                                               10/18/10 - AR       22
Goals   are broad statements.    Objectives  are specific
                                  measurable outcomes of your
For  Example: Increase           program. They should be realistic
                                  and attainable. Your objectives will
institutional capacity to serve   be unique to your project and feed
Native American students          the evaluation.
enrolled in Biology-related
majors.                           For  Example: By Sept. 30, 2009,
                                  100% of equipment and current
                                  instrumentation acquired to support
                                  up-to-date science instruction in
                                  biology-related fields.




                                                     10/18/10 - AR       23
A. Current CV – in two page format
B. Current & Pending List - external sources (include
  total amount of award, date of project, your percent of
  effort on project, title of the project, and sponsor).
C. Facilities & Equipment list for your department
D. IDC letter – electronic copy
E. DUNS & Taxpayer Identification Number




                                             10/18/10 – AR   24
General Grant Writing
Debunking Some Myths About Grant Writing, by Kenneth T. Henson (Chronicle of Higher Education)
http://chronicle.com/jobs/2003/06/2003062601c.htm
Proposal Writing Short Course (The Foundation Center) http://foundationcenter.org/getstarted/tutorials/shortcourse/index.html
The Art of Writing Proposals: Some Candid Suggestions for Applicants to Social Science Research Council Competitions, by A.
Przeworksi and F. Salomon. (Social Science Research Council) http://fellowships.ssrc.org/art_of_writing_proposals/Ten Ways to
Write a Better Grant: Sure You Need a Good Idea, But it’s More than That, by Alison Snyder (The Scientist) http://www.the-
scientist.com/article/display/38046/ Grant Proposal Writing Tips (Corporation for Public Broadcasting)
http://www.cpb.org/grants/grantwriting.html Guide for Writing a Funding Proposal, by S.J. Levine (Michigan State
University)http://www.learnerassociates.net/proposal/
Proposal Writer’s Guide by D. Thackrey (University of Michigan)
http://www.research.umich.edu/proposals/PWG/pwgcontents.html
The Grant Seeker’s Toolkit (University of Tennessee) http://research.utk.edu/pd/toolkit.shtml


Federal Resources
Developing and Writing Grant Proposals, The Catalog of Federal Domestic Assistance
http://12.46.245.173/pls/portal30/CATALOG.GRANT_PROPOSAL_DYN.show
Grant Writing Tips Sheet (NIH) http://grants.nih.gov/grants/grant_tips.htm
All About Grants Tutorials (NIAID) http://www.niaid.nih.gov/ncn/grants/default.htm
New Investigator Guide to NIH Funding (NIAID) http://www.niaid.nih.gov/ncn/grants/new/default.htm
encemag.org/career_magazine/previous_issues/articles/2006_05_12/water_off_a_duck_s_b
 




                                                                                                   10/18/10 - AR                25
Starting Out
The Art of Grantmanship http://www.hfsp.org/how/ArtOfGrants.htm
Getting to Know NIH http://www.niaid.nih.gov/ncn/grants/new/new02.htm
Starting a Research Career http://www.niaid.nih.gov/ncn/grants/new/new03.htm
Contacting a Grant Program Officer: Sample Letter http://www.orsp.appstate.edu/forms/development/dev_wps_officer_ltr.pdf
Putting Grants in Context http://www.niaid.nih.gov/ncn/grants/new/new04.htm
Perspective on Peer Review http://www.niaid.nih.gov/ncn/grants/new/new05.htm
NIH's Mission -- Why It Matters to You http://www.niaid.nih.gov/ncn/grants/new/new08.htm
Do You Qualify for Independent Support? http://www.niaid.nih.gov/ncn/grants/new/new06.htm
What Award Should You Apply For? http://www.niaid.nih.gov/ncn/grants/new/new10.htm
What's an R01? http://www.niaid.nih.gov/ncn/grants/new/new11.htm
Are You "New"? http://www.niaid.nih.gov/ncn/grants/new/new07.htm
Application Essentials http://www.niaid.nih.gov/ncn/grants/new/new09.htm
Staying Informed http://www.niaid.nih.gov/ncn/grants/new/new12.htm
GrantsNet http://sciencecareers.sciencemag.org/funding
GrantProposal.com http://www.grantproposal.com/
Planning Your Application http://www.niaid.nih.gov/ncn/grants/new/new13.htm
Choosing a Topic http://www.niaid.nih.gov/ncn/grants/new/new14.htm
Should You Be One of Many PIs? http://www.niaid.nih.gov/ncn/grants/new/new15.htm
Deciding the Parameters of Your Request http://www.niaid.nih.gov/ncn/grants/new/new16.htm
How to Write a Grant Application http://www.niaid.nih.gov/ncn/grants/cycle/default.htm




                                                                                              10/18/10 - AR                26

								
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