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Plumbing Proposals Samples document sample
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Angie Rochat
Director of Sponsored & Federal Relations
Predominately Undergraduate Institution
Native American Serving, Non-Tribal College
10/18/10 - AR 1
I. Introduction
II. Two most frequently asked questions from faculty
members seeking external fund
III. Identifying grant resources for you research project
IV. Budget/Budget Narrative
V. Goals & Objectives
VI. Supplemental Documents
VII. Other Resources for Training
10/18/10 - AR 2
1. Where do I find grant resources to fund my research?
2. Will you help me with the budget?
10/18/10 - AR 3
Private Foundations – State and National level – areas of
interest change every few years
Family Foundations – Local or regional level – usually looking
for community impact in research projects
Corporate Foundations – Great resources for local projects,
such as water quality studies at a local river
Community Foundations – very similar if not the same as
Family Foundations
State Government Agencies – NEH funds state level humanities
initiatives, Department of Education, and Division of Wildlife.
Federal Government Agencies – NEA, NEH, NSF, NIH, Dept
of ED – at most institutions this accounts for 80% or more of
their sponsored research dollars.
10/18/10 - AR 4
Training Grants – research opportunities for students,
mentoring and summer research for faculty
Special Projects – research
Capital/Building Campaigns – major research equipment, lab
renovations
Technical Assistance – feasibility studies
Seed money – to launch a new academic program, technology
innovation in teaching
Endowment funds – talk with Development/Advancement
Divisions
Fellowship - great source of support during sabbatical
Scholarships – (for students) tied to academic discipline and
usually requires mentoring component from faculty members
Matching funds/challenge grants – generally tied to capital and
endowment funds
10/18/10 - AR 5
When looking at proposal guidelines:
Match the Hatch
Carefully review the funding priorities, eligibility
criteria, award information, and geographic restrictions
(if a private foundation) to determine if it’s the most
appropriate match for your project.
Do not read into the grant guidelines! They really are
black and white.
10/18/10 - AR 6
Make sure that the application shows how your
program ties in with the sponsor’s priorities and
goals
Your application should show how your activities
present an innovative approach not tried and, if
possible, others are willing to use it if developed
with this funding
Look at abstracts from past proposals
Call your program officer!
For private foundations, get a copy of their Annual
Report
10/18/10 – AR 7
Due the budget first!
The proposal narrative is a monetary roadmap of your
budget
Funding source requirements vary with foundations
requiring less extensive budgets than government funding
sources
How does your budget relate to and support the actions
proposed?
Are all expenditures justified in the activities;
What other federal, state, local, or private funds will be
redirected to this program to support in-kind or cash
matching, when required.
10/18/10 - AR 8
Common Budget Categories
A. Personnel
B. Fringe Benefits
C. Travel
D. Equipment
E. Supplies
F. Contractual
G. Construction
H. Other
I. Indirect Costs
J. Matching Funds – only when required!
10/18/10 - AR 9
A.Personnel – list all full and part Budget Justification example: Project
Director (50% time, 12 months), the
time staff and students in the
Environmental Health and Safety Program
proposed project. Specialist (100% time, 12 months), and the
Project Assistant (50%) are necessary to
Project Director (50%) $48,568 attainment of project objectives. Faculty and
EHS Program Specialist (100%)
$55,000
peer tutors will earn stipends for their
Laboratory Technician participation in training in the support of
$40,000 Native American learners. Faculty Training
Project Assistant (50%) Stipends: 3 two-day training sessions Y1, 4
$10,500 two-day sessions Y2, 25 faculty per session @
Faculty Training Stipends: 3 two-day $150 per faculty member per day. Tutor
training sessions Y1, 4 two-day sessions Training: two days per year: 100 tutors, 10
Y2, 25 faculty per session @ $150 per hours per tutor @ $8 per hour. Salaries and
faculty member per day annual 3% cost of living increases are
$22,500
Tutor Training: two days per year: 100
consistent with FLC institutional practice.
tutors, 10 hours per tutor @ $8 per hour
$8,000
10/18/10
10
A. Personnel – Continued
Your Sponsored Research Office will help you determine salary
ranges for various technical and professional positions;
Faculty stipends or % of effort need to be calculated based on
appointment;
Student Stipends vary and can be based on information from the
financial aid office about federal work study rates;
Faculty Stipends vary dependent on if it is an identified person
or general stipends for professional development;
To determine if someone is staff or a consultant, please refer to
Independent Contractors guidelines available from The
College’s Controller’s Office.
10/18/10 - AR 11
B. Fringe Benefit Rate Budget Justification example:
Fringe benefit rates for full time and Fringe benefits are figured at 24%,
part time salaries differ – always consistent with FLC institutional
check the current rate with the policy and broken down as follows:
Budget or Sponsored Research Social Security 6.2%, Medicare
offices as it increases each year; 1.45%, Worker’s Compensation 2%,
Fringe Benefits are not paid on
Health Insurance and Retirement
students; and, Insurance 14.35%.
Faculty members who receive
stipends are charged fringe benefits
or their stipends are reduced to
compensate for it.
Total Fringe
Y1 - $44,296
Y2 - $47,206
10/18/10 - AR 12
C. Travel - All transportation related expenses Budget Justification Example:
should be listed here, including: airlines, Travel is requested for the
mileage, per diem rates, registration fees for Environmental Health and Safety
conferences, ground transportation, hotel, or Program Specialist to visit the
use of College vehicles. Do not put lump Albuquerque Area Indian Health
sums that will require interpretation or Service and other regional program-
raise questions. related entities to develop internship
opportunities for EHS program
Sample Line Item:
students; the EHS Program Specialist
will also visit Diné College (Tsaile,
EHS Prog. Specialist trips to develop program AZ) and San Juan Community
internships (430 miles round trip, 2 trips per College (Farmington, NM) to
year @ 2 days each) establish articulation agreements
EHS Prog. Specialist trips to Diné College allowing students to transfer from
(AZ) and San Juan CC (NM) to facilitate each institution.
articulation agreements (400 miles round trip,
2 trips per year @ 2 days each)
10/18/10 - AR 13
D. Equipment - The federal definition is an • Budget Justification
article of nonexpendable, tangible personal Example: Equipment (unit
property having a useful life of more than one cost $5,000 or more) includes
year and an acquisition cost which equals or
exceeds the lesser of the capitalization level
Biology laboratory
established by the institution for financial instrumentation that supports
statement purposes, or $5000. (All other instruction and research
equipment, such as computers or glassware necessary for science courses,
should be placed under supplies.) including coursework that is
Sample Biology Lab Equipment foundational to the Bachelor
Preparative Centrifuge and Rotors: of Science in Environmental
used for differential centrifugation and Health and Safety.
preparation of samples $13,500
Chromatography Refrigerators: for
storage of biological samples, to maintain
molecular integrity of samples (2 @
$6,485 ea.)$12,970
10/18/10 - AR 14
E. Supplies Budget Justification Example:
This generally means the following: includes office supplies, as well as
“Desk top” supplies, such as paper
instrumentation and lab supplies with
and pens. A reasonable figure to use unit cost under $5,000 for renovated
is $150 per year for each of your science laboratory space and Native
staff; American Center space.
Unusual supply items, perhaps for
conducting an art education program
or workshop materials, such as
curriculum materials, publications,
subscriptions;
Telephones, network lines,
computers, printers, software.
Sample:
Office Supplies $2,000 per year
10/18/10 - AR 15
F. Contractual Budget Justification Example: Contractual
This is where you list all consultant and funds are budgeted for the Native American
contract services. Examples of expenses here Retention Consultant, who will work with the
are: Summer Institute Speakers, Trainers/ Director and staff of the Native American
Experts, Faculty members from other Center to develop resources, services, and
Colleges/Universities that are subawards under capacity to support Native American Student
the fiscal agent Success. We also request funds for experts in
Native American learning styles and
culturally-responsive instruction to deliver
Contractual annual faculty training in instruction methods
Native American Retention Consultant and support appropriate to Native American
$35,000 learners. Vendor trainers will work with
Faculty Training Experts - $5,000 faculty using specialized science laboratory
equipment and instructional technology to
Vendor Trainers - $15,000
ensure appropriate incorporation of new
Tracking Specialist - $38,000 equipment instrumentation, and technology
External Evaluation _ $5,000 into coursework student support. We have
Total Contractual $98,000 budgeted for ten days of vendor training per
year at $1,500 per day, to include travel
expenses
10/18/10 - AR 16
Budget Justification Example: Construction
G. Construction (Renovation) funds are requested to renovate
3,000 square feet for the Native American Center
Renovation and newly at a cost of $252 per square foot. Renovation will
allow development of flexible services, including
constructed facilities go under space that can be configured for individual, group,
this line item. It is important to and small group tutoring, usage of instructional
technology and software, and individual and
work in conjunction with the collaborative study. Construction details follow:
Site work/Selective demolition:$32,000;
Administration to accurately miscellaneous patching : $8,000; Masonry –
interior walls: $40,000; Wood and plastics work –
determine the cost per square casework, cabinetry, countertops, shelving,
storage areas: $53,000; Thermal and moisture
foot of any project. protection – insulation, sealants, accessories:
$60,000; Doors and windows: $78,000; Finishes –
Drywall, ceilings, tile, carpet, acoustical panels,
paint: $86,500; Mechanical systems – heating,
Sample line item: ventilation, air conditioning, controls, plumbing,
fire sprinkler: $165,000; Electrical Systems –
Native American Center - Power, communications, lighting, fire alarm:
$115,500; AV Systems: $37,000; Design cost:
$756,000 $81,000.
10/18/10 - AR 17
H. Other Budget Justification
This is generally a catch-all Example: The College
category which includes requests funds for shipping
items not reasonable to costs associated with
include elsewhere, such as equipment delivery. We have
Tuition for classes, estimated shipping costs at
professional association dues 4% of total Equipment and
or shipping and handling Supplies each project year.
fees.
Sample:
Shipping - $35,898
10/18/10 - AR 18
I. Indirect Costs Indirect Costs can be based on
Federal government defines various percentages, modified
indirect costs as “those costs of an total direct costs, Salaries &
institution which are not readily Wages, on campus & off campus
identifiable with a particular projects. Contact your sponsored
project or activity but research office for details.
nevertheless are necessary to the
general operation of the $100,000 X .38 = $38,000
institution and the conduct of the
activities it performs.” For
example, they include but are not
limited to the cost of operating
and maintaining buildings and
equipment and administrative
salaries.
10/18/10 – AR 19
Get an electronic copy of your institutions indirect
cost letter and understand the base rate.
At most institution you must include indirect or
administrative costs when allowable on all grants. Use
the federally negotiated rate when allowable or the
sponsor’s designated rate.
10/18/10 - AR 20
Matching Funds
Cash Match – Is actual cash that will be contributed to
the project from either another grant or Department or
Dean’s budget.
In-kind Match – Is non monetary matching in the
form of volunteer time to carry out the activities of the
project, website, supplies, travel, and faculty
/administrator time.
10/18/10 - AR 21
Sustainability of project
Example: Project resources also include FLC institutional commitments. We
have already made an important commitment to future programming by
securing funding for extensive renovation to science laboratories to
accommodate expansion of high-potential academic programming. FLC
personnel, including Facilities Management and the Native American Center
Director and staff, have committed to be involved in key project initiatives.
Our Institutional Research and IT departments will act as key resources to
ensure that necessary evaluation data, both during and after the project period,
are collected for analysis of project success.
Talk to your sponsored research office they will be able to
help you formulate a good sustainability statement.
10/18/10 - AR 22
Goals are broad statements. Objectives are specific
measurable outcomes of your
For Example: Increase program. They should be realistic
and attainable. Your objectives will
institutional capacity to serve be unique to your project and feed
Native American students the evaluation.
enrolled in Biology-related
majors. For Example: By Sept. 30, 2009,
100% of equipment and current
instrumentation acquired to support
up-to-date science instruction in
biology-related fields.
10/18/10 - AR 23
A. Current CV – in two page format
B. Current & Pending List - external sources (include
total amount of award, date of project, your percent of
effort on project, title of the project, and sponsor).
C. Facilities & Equipment list for your department
D. IDC letter – electronic copy
E. DUNS & Taxpayer Identification Number
10/18/10 – AR 24
General Grant Writing
Debunking Some Myths About Grant Writing, by Kenneth T. Henson (Chronicle of Higher Education)
http://chronicle.com/jobs/2003/06/2003062601c.htm
Proposal Writing Short Course (The Foundation Center) http://foundationcenter.org/getstarted/tutorials/shortcourse/index.html
The Art of Writing Proposals: Some Candid Suggestions for Applicants to Social Science Research Council Competitions, by A.
Przeworksi and F. Salomon. (Social Science Research Council) http://fellowships.ssrc.org/art_of_writing_proposals/Ten Ways to
Write a Better Grant: Sure You Need a Good Idea, But it’s More than That, by Alison Snyder (The Scientist) http://www.the-
scientist.com/article/display/38046/ Grant Proposal Writing Tips (Corporation for Public Broadcasting)
http://www.cpb.org/grants/grantwriting.html Guide for Writing a Funding Proposal, by S.J. Levine (Michigan State
University)http://www.learnerassociates.net/proposal/
Proposal Writer’s Guide by D. Thackrey (University of Michigan)
http://www.research.umich.edu/proposals/PWG/pwgcontents.html
The Grant Seeker’s Toolkit (University of Tennessee) http://research.utk.edu/pd/toolkit.shtml
Federal Resources
Developing and Writing Grant Proposals, The Catalog of Federal Domestic Assistance
http://12.46.245.173/pls/portal30/CATALOG.GRANT_PROPOSAL_DYN.show
Grant Writing Tips Sheet (NIH) http://grants.nih.gov/grants/grant_tips.htm
All About Grants Tutorials (NIAID) http://www.niaid.nih.gov/ncn/grants/default.htm
New Investigator Guide to NIH Funding (NIAID) http://www.niaid.nih.gov/ncn/grants/new/default.htm
encemag.org/career_magazine/previous_issues/articles/2006_05_12/water_off_a_duck_s_b
10/18/10 - AR 25
Starting Out
The Art of Grantmanship http://www.hfsp.org/how/ArtOfGrants.htm
Getting to Know NIH http://www.niaid.nih.gov/ncn/grants/new/new02.htm
Starting a Research Career http://www.niaid.nih.gov/ncn/grants/new/new03.htm
Contacting a Grant Program Officer: Sample Letter http://www.orsp.appstate.edu/forms/development/dev_wps_officer_ltr.pdf
Putting Grants in Context http://www.niaid.nih.gov/ncn/grants/new/new04.htm
Perspective on Peer Review http://www.niaid.nih.gov/ncn/grants/new/new05.htm
NIH's Mission -- Why It Matters to You http://www.niaid.nih.gov/ncn/grants/new/new08.htm
Do You Qualify for Independent Support? http://www.niaid.nih.gov/ncn/grants/new/new06.htm
What Award Should You Apply For? http://www.niaid.nih.gov/ncn/grants/new/new10.htm
What's an R01? http://www.niaid.nih.gov/ncn/grants/new/new11.htm
Are You "New"? http://www.niaid.nih.gov/ncn/grants/new/new07.htm
Application Essentials http://www.niaid.nih.gov/ncn/grants/new/new09.htm
Staying Informed http://www.niaid.nih.gov/ncn/grants/new/new12.htm
GrantsNet http://sciencecareers.sciencemag.org/funding
GrantProposal.com http://www.grantproposal.com/
Planning Your Application http://www.niaid.nih.gov/ncn/grants/new/new13.htm
Choosing a Topic http://www.niaid.nih.gov/ncn/grants/new/new14.htm
Should You Be One of Many PIs? http://www.niaid.nih.gov/ncn/grants/new/new15.htm
Deciding the Parameters of Your Request http://www.niaid.nih.gov/ncn/grants/new/new16.htm
How to Write a Grant Application http://www.niaid.nih.gov/ncn/grants/cycle/default.htm
10/18/10 - AR 26
