IT Services Weekly Project Status Report 23-Jan-06 Hot Issues Initia Project Project Project Project % (Must be completed for Projects Project Funding tive Sponsor Manager Start Finish Complete Status Status Yellow or Red status) Active Directory Kit -- John F Caren K 5-Dec-05 TBD 5% Yellow 1/20: Sent status to John F. Waiting to hear back 1/20: Need to confirm number of about the resource constraints. hours a week we can get Sean and Ross to work on documentation. Project plan is stalled without this info. Active Directory -- John F Caren K 1-Sep-05 31-Aug-06 30% Green 1/20: OOD AD Migration - No updates Migrations 1/20: Law AD Migration - Meeting with Law and CRC week of 1/23 AMCOM Jay K Michelle C 15-Nov-05 31-Mar-06 30% Green 1/23: Vendor has completed hardware installs and testing. In discussion with Firewall team about a firewall. Meeting with DDD to discuss client communication, web-site and training. Vendor will provide CBT to be vetted by client and IT staff, and then made available through STARS. Change 18 Jay K Bill H 1-Jan-06 10-Mar-06 81% Yellow 1/23: We are working with the vendor on issues to 1/23: There will be a go/no-go Management Phase be resolved in a release due on 2/6. A second decision for go-live on 2/13 once 2 wave of users will join the pilot run on 1/27 - they the 2/6 release has been will be trained this week. We are still planning a go- regression tested. live in early March. Change Mangement 17 Jay K Bill H 1-Mar-05 31-Dec-05 100% Complete 1/6: Phase 1 concluded with the Pilot going live on Phase 1 12/14/05 Continuing Studies - Client -- John F Caren K 1-Feb-06 1-Mar-06 0% Green 1/25: Caren K assigned as PM eCommerce Implementation Coordinate Internal 30 Bill C Caren K 5-Aug-06 31-Aug-06 80% Green 1/20: Followed up with Eric on the two items for Audit Response review from Bruce and Steven. He asked for more info from Steven, which I have requested in e-mail this week, with no response yet. Bruce, Mihn and Eric and working out the details about AS/ITS joint documentation. Coordinate PWC 31 Bob O Caren K 5-Aug-06 31-Aug-06 80% Green 1/20: PWC Audit: Meeting 1/23 to discuss the plan Audit Response for the letter we received back from PWC about the audit. Desktop Backup 21 John F Caren K 1-Apr-05 31-Dec-06 50% Yellow 1/20: Jan is speaking with a VP at Connected 1/23: Spoke with Anastasia, will regarding the release of the Mac client. Meeting meet this week. I will follow up w/DDD next week to finalize the update of the with Jan this week to see if any BARS website re-design. conversations have happened Presented at SSP last week. with Connected. 1/20: RED on Client Relations Weekly Client Report. Desktop SGG 13 Jan C Steve L 1-Mar-05 1-Dec-05 100% Complete 1/15: Phase I complete Configuration Mgmt Desktop SGG 13 Jan C Steve L 1-Jan-06 1-Mar-06 10% Green 1/23: Meeting with MedIRT this week 1/23 - Need DDD resources Configuration Mgmt- Phase 2 7/1/2011 page 1 of 5 IT Services Weekly Project Status Report 23-Jan-06 Hot Issues Initia Project Project Project Project % (Must be completed for Projects Project Funding tive Sponsor Manager Start Finish Complete Status Status Yellow or Red status) Disaster Recovery - Jung 47 John F Steve L 1-Sep-05 1-Jun-06 40% Green 1/23: Hiring process underway for FTE Offsite recovery EMC Storage 19 John F Steve L tbd NA NA Red 1/23: GlassHouse to bring in project manager. 1/17: RED on Client Relations Meeting 1/25 Weekly Client Report 1/23: AS Meeting on 1/20 and on 1/24 -- still need sponsor priorties 1/15: Scope still unclear Firewall Operations -- Jay K Michelle C 30-Oct-05 NA NA Green 1/23: Client meetings include SOM and 1/25: Will break into specific Management Performance servers. Client dissatisfaction with projects on next report processes (frustrating, labor intensive) lack of 1/23: Need to continue to communication, etc. Work shop proposed where develop processes for production these issues can be addressed. Working with Fred service H on a new rate for low end (single user firewall). Working with DDD on VPN site and review. Review of service description and SLA. HIPAA Secure Prov 29 John F Steve L 1-Jan-05 1-Jun-06 67% Green 1/23: UAT to begin today Email Host Self SGG 28 Jan C Steve L 1-Sep-05 1-Jun-06 8% Green 1/23:Guest registration scope announced at last Registration meeting Inventory Database -- Jay K Bernadette D 1-Sep-05 31-Aug-06 55% Green 1/20: Training for Acct Mgrs and DPAs completed. Design Walkthrus with Acct Mgrs completed. Bug fixes and enhancements scoped. Next release scheduled late next week.Dictionary documentation started. Kerberos Migration SGG 32 John F Jon P 1-Jan-06 1-Apr-08 2% Green 1/23: Met with Security—designing mockups for (4 --> 5) self-updating PC/Leland. Russ packaging webauth w/SPNEGO for weblogin rollout—2/15 (delay 2 weeks). Resources identified for K4 e- mail campaign. Need to check-in with JF. Libraries requested a show-and-tell—coordinating w/Meighan. Statement of Work for Sine Nomine to go out this week. Loadbalancing 20 John F Bernadette D 1-Jan-06 31-Aug-06 5% Yellow 1/20: Draft project charter underway. Collecting 1/17: RED on Client Relations Service expense info are basis for determining LB rates. Weekly Client Report 1/13: Scope not yet defined. Operations owner not identified. LB architecture unclear. Outsource -- John F Michelle C 1-Oct-05 31-May-06 80% Green 1/23: have completed discussions with all clients Highspeed Printing except Controllers office to determine their timeline for moving off Forsythe. Controllers is office is pending the success of the reg office trial with ACL. Pathworks -- Jay K Michelle C 1-Feb-06 1-Apr-06 0% Green 1/25: Michelle assigned Project Manager Implementation 7/1/2011 page 2 of 5 IT Services Weekly Project Status Report 23-Jan-06 Hot Issues Initia Project Project Project Project % (Must be completed for Projects Project Funding tive Sponsor Manager Start Finish Complete Status Status Yellow or Red status) PMO BPR 7 Jan C Joyce D 5-Oct-05 6-Aug-06 5% Green 1/23: Weekly Project Status Report created, Distribution List setup. Name changed to Project Management Office. 1/6: Implementation begun RWC - Facilities 43 Bill C Bob M 1-Oct-05 31-Aug-06 Yellow 1/15: Project needs redefining with new input - all Move is TBD RWC - Services 45 John F Jon P 1-Sep-05 1-Jun-07 5% Yellow 1/23: Worked with Noel on Randy's budget 1/23: Need signoff from Bill, Bob Move presentation. Pending questions on Storage. & Randy on charter. 1/17: Charter pending approval from Bill/Bob/Randy. From the charter we will contact several consultants and proceed with discovery phase. RWC - Staff 44 Jay K Jon P 1-Sep-05 ??? Red 1/23: all 2nd floor improvements not in scope for 1/23: Need to confirm eith Relocation Gina's project (construction) Margaret D-C if project postponed indefinitely. 1/6: Scope of person-move in major flux due to budget estimates on the building and service moves. Shibboleth SGG 33 John F Jon P 1-Jan-06 31-Aug-06 5% Green 1/23: New PM assessing status 1/'23: PM assigned to Jon P 1/17: Charter in draft, pilot system up, project 1/17: YELLOW on Client pages should be up this week Relations Weekly Client Report Sybase Conversion SGG 14 John F Jon P 1-Jan-05 1-Jun-06 65% Green 1/23: Almost code-complete on database layer. 1/23: CRC to provide testing for NetDB Doc effort w/Tim starts 1/24. Nodeski (follow-on resource in Feb for guest) partially spec'ed. Still on target for 2/1 1/6: additional testing resources alpha. required. TimeTracking 42 Sam S Bernadette D 6-Jan-06 6-Jun-06 10% Yellow 1/20:Rescheduled the Steering Committee 1/25: Project Manager moved to Phase 2 Meeting. Met with Jan, Lynne and Chris for a Bernadette D. Charter Review Meeting. 1/20: SAS person has not been Sent revised charter 1/19/06. Bernadette will be hired. Sent out an e-mail will a transitioning to be the PM for this project. proposed plan. Jan will speak to John F directly about a solution. Unified messaging -- Jay K Michelle C 1-Mar-06 31-Aug-06 2% Green 1/23: Completion of draft charter.Creating project plan Status is defined as the Percentage Complete, and then Green, Yellow or Red: Complete The task has been delivered as scheduled, within scope and budget, and is 100% complete. Green The task is on track to be completed as scheduled and within scope and budget. Confidence level is 90% or greater. Yellow The task is at risk. It should still hit its completion targets, but there are known problems that threaten to take it off course. Confidence level is 70-90%. Red The task is off track. There have already been problems impacting completion or they can been seen on the horizon. Confidence level is below 70%. 7/1/2011 page 3 of 5 ResComp Jan C Michelle C TBD TBD 0% Green 1/23 :Not Security yet a Interventi project, on and probably Remediati will result on system in an initial meeting, and some consolidat ion of existing web based info.