Lease Agreement Stark Draft Changes

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					                     PARKS AND RECREATION COMMISSION MEETING
                                 August 25, 2010

The meeting was called to order by Chairman Blair Culpepper at 5:00 p.m. in the Parks and
Recreation conference room.

Members present:                                          Staff present:
Chairman Blair Culpepper                                  Director John Holland
Vice Chairperson Bonnie Jackson                           Assistant Director Ronald Moore
Commissioner Woody Woodall                                Assistant Director Chuck Trice
Commissioner Frank Baker                                  Lieutenant Tom Pearson – WPPD
Commissioner Sam Stark                                    Recording Secretary Nancy McLean

Members absent:                                           Staff absent:
Commissioner Herb Weiss                                   Assistant Director Brenda Moody
Commissioner Edward Englander

Guests:

Deb Smith, Dog-On-It, Sandy Todd, 100 Holt Avenue, Tim Webber, Cocours d’Elegance
Executive Director, Julie von Weller, Thread, Sherry Grace, 601 East Rollins Street and Larry
Landrigan, 2374 Archer Boulevard, Orlando

Chairman’s Report:

1. Mr. Culpepper commented that Ms. Jackson and Mr. Weiss wrote a letter to the editor of the
Observer and he has no objection with anyone from this board doing that, however, in his
opinion it was inappropriate to identify oneself with this Commission, instead of identifying
themselves as a citizen of Winter Park. Mr. Stark agreed and added that it would be appropriate
in the text of the letter to acknowledge Parks Board membership, but by signing it as a Parks
Board member, it implies that they are speaking on behalf of the group.

Ms. Jackson disagreed and believed that when you are expressing your opinion to the editor it
is important to let the public know the perspective of the person writing the letter.

Consent Agenda:

   a) Approve the minutes of 7/28/10

Motion made by Sam Stark to approve the Consent Agenda; seconded by Frank Baker.
The motion carried unanimously with a 6-0 vote. Herb Weiss and Edward Englander
were absent.
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Action Items:

   b) Temporary Art Exhibitions to Celebrate Central Park Renovations

Francine Newburg, Vice Chair of the Public Art Advisory Board (PAAB), explained that the PAAB
is proposing a temporary Art on the Green exhibition consisting of sculpture to celebrate the
completion of the Central Park renovations. The PAAB will borrow sculptures from two noted
Florida artists to be put on exhibit for approximately a three month period. This includes the
artworks’ placement of two pieces from Barbara Sorensen's “Dwelling in Red” series and Chris
Scala’s whimsical “Trailer” from his Wireforms series. Ms. Newburg answered questions.

Motion made by Sam Stark to approve the temporary art exhibition to celebrate Central
Park renovations; seconded by Woody Woodall. Bonnie Jackson objected to the “trailer”
being parked on the green space and asked her fellow board members not to approve the
“trailer”. The motion carried with a 5-1 vote. Blair Culpepper, Sam Stark, Frank Baker,
Joel Roberts and Woody Woodall voted yes. Bonnie Jackson voted no. Herb Weiss and
Edward Englander were absent.

   c) Park Avenue Area Association’s Fashion Week Show 2010

Applicant Julie von Weller explained that the Park Avenue Area Association and Winter Park
Chamber of Commerce were requesting approval for the use of the West Meadow, from
October 19th through October 25th. She stated that numerous meetings have taken place
between the City and parties involved to ensure that the preparation, event, and breakdown
take place in the utmost professional, safe and time effective manner.

She stated that the tent's style is similar to the tent previously approved by this board for the
2009 Park Avenue Fashion Week. They have been working with the City to make sure that the
set up and style of the tent can be used afterwards for the City’s Ice Rink, so they can aid the
City in regards to saving money. She added that the event produces tens of thousands of
dollars for both the City and the local businesses that line the Central Business District. Ms.
Weller answered questions.

Motion made by Sam Stark to approve the Park Avenue Area Associations’ Fashion Week
Show 2010; seconded by Frank Baker. The motion carried unanimously with a 6-0 vote.
Herb Weiss and Edward Englander were absent.

Ms. Weller commented that, as proprietor of “Thread”, they want to raise awareness for
American Heart Association. This involves a group of women walking laps around the park in
high heels for this cause. She stated that it would occur on October 17th from 12:00 -1:00 p.m.
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   d) Orlando Youth Match Race Sailing Regatta

Larry Landrigan, Director of Lake Baldwin Florida Community Sailing LLC (LBFCS), explained
that LBFCS is proposing to conduct the Orlando Youth Match Race Sailing Regatta on Lake
Virginia on December 28-30, 2010. He stated that LBFCS requests use of the facilities at Dinky
Dock Park to conduct the on land portion of the event. The facilities required would be the dock
at Dinky Dock Park with the temporary removal of the swim line to embark/disembark for crew
rotation. He added that parking will be provided by Rollins College so that they do not impact
the park.

Motion made by Bonnie Jackson to approve the Orlando Youth Match Race Sailing
Regatta; seconded by Sam Stark. The motion carried unanimously with a 6-0 vote. Herb
Weiss and Edward Englander were absent.

   e) Florida Hospital Spiritual Ambassador Summit

Sherry Grace, Spiritual Ambassador Campus Coordinator, explained that the occasion is to
honor and show appreciation for outstanding Florida Hospital employees who reach out to
nurture and empower those they work with. These employees are called Spiritual Ambassadors
and they were requesting that their opening ceremony and dinner take place on the West
Meadow on October 3, 2010 at 5:00 p.m.

Motion made by Sam Stark to approve the Florida Hospital Spiritual Ambassador
Summit; seconded by Frank Baker. The motion carried unanimously with a 6-0 vote.
Herb Weiss and Edward Englander were absent.

   f)   Banners on the Avenue

Sandy Todd, representative for Cornell Fine Arts Museum, requested placing banners on the
Park Avenue light poles in an effort to announce the Cornell Fine Arts Museum’s fall exhibitions
running from September 9, 2010 through October 31, 2010. She stated that they will be
hanging 30-32 banners with the dimensions of 23” x 36” (W x L) and that they will be composed
of both exhibition and CFAM museum banners. She commented that the fall season exhibition
on view will be Robert Motherwell and Jasper Johns: Poetic Works as Metaphor. Ms. Todd
answered questions.

Motion made by Sam Stark to approve the banners on the Avenue; seconded by Joel
Roberts. Mr. Holland stated that they could only hang their banners until October 26 th because
other banners are going up on that date. Ms. Todd commented that Forestry Staff Assistant Gail
Tinch has already notified her about this matter. The motion carried unanimously with a 6-0
vote. Herb Weiss and Edward Englander were absent. Ms. Todd announced that she will be
sending the board members invitations to their opening on September 10, 2010 and she hoped
that they can attend.
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   g)      Dog-On-It

Deb Smith, Chair, Dog-On-It Agility Club of Central Florida, explained that they are Winter Park
organization and a member of the United States Dog Agility Association. Dog-On-It meets on
Tuesday and Thursday nights at the Lake Island Recreation Center and they facilitate the
training of dogs in the sport of agility. The Dog-On-It Agility Club also hosts agility trials
(competitions) three times a year in Winter Park. The trials are held in November, January and
March, and they were requesting the use of the Cady Way softball field for this event.

Ms. Jackson clarified that there is a City ordinance that prohibits dogs on athletic fields.
Therefore, the board does not have the authority to grant this use application. Her concern was
that people watching the show will have the impression that dogs are allowed there. She
commented that if they make that exception, then other people will want an exception.

Mr. Holland explained that the board can approve the event and that he can take it to the City
Commission and recommend they suspend that portion of the ordinance for that weekend.

Motion made by Sam Stark to approve the Dog-On-It event and for Mr. Holland to take
this to the City Commission to get an acceptable waiver of the ordinance for that
weekend, or however the City Commission wants to address it; seconded by Frank
Baker. The motion carried with a 5-1 vote. Blair Culpepper, Sam Stark, Frank Baker, Joel
Roberts and Woody Woodall voted yes. Bonnie Jackson voted no. Herb Weiss and
Edward Englander were absent.

   h)      Draft – Howell Branch Preserve Rules and Standards For Use

The board reviewed the draft and made recommended changes. Motion made by
Sam Stark to approve the Howell Branch Preserve Rules and Standards for Use as
amended; seconded by Frank Baker. The motion carried unanimously with a 6-0 vote.
Herb Weiss and Edward Englander were absent.

   i)   Draft – Shady Park Rules and Standards For Use

The board reviewed the draft and made recommended changes. Motion made by Sam Stark
to approve the Shady Park Rules and Standards for Use as amended; seconded by
Joel Roberts. The motion carried unanimously with a 6-0 vote. Herb Weiss and Edward
Englander were absent.

   j)   Draft – Athletic Field Banner Policy

The board reviewed the draft and made recommended changes. Ms. Jackson asked that the
City Attorney review the policy to ensure that it is consistent with our current ordinances on
advertising and signs. Mr. Holland agreed. She also asked that the City Attorney look at the
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guidelines for the banner policy in reference to Winter Park High schools lease agreement with
Showalter Field. There was a brief discussion regarding having exclusivity in our policy, and the
board requested the City Attorney incorporate some language pertaining to that issue.

The board also suggested that Mr. Holland monitor the duration period as to when banners
need to be removed by our field users.

Motion made by Woody Woodall to approve the Athletic Field Banner Policy as amended
and subject to the City Attorney’s review and recommended changes; seconded by Sam
Stark. The motion carried unanimously with a 6-0 vote. Herb Weiss and Edward
Englander were absent.

        New Business (Parks Commission):

   k) Easement of Right-of-Way Property on the East End of Webster Avenue

Motion made by Bonnie Jackson to table this item until the September 22 agenda;
seconded by Frank Baker.      Ms. Jackson also asked to see the agreement for the next
meeting and requested an inventory list of other similar situated parks. The motion carried
unanimously with a 6-0 vote. Herb Weiss and Edward Englander were absent.

New Business (Public):
No items

Old Business:

   l)   Update – Winter Park Concours Automobile Expo

Concours d’Elegance Executive Director Tim Webber provided an update on the First Annual
Winter Park Concours Classic Automobile Expo that will take place in the West Meadow on
November 7 at 9:00 a.m. – 5:00 p.m. It will be in a spacious tent structure featuring eighty (80)
to one hundred (100) Classic Automobiles for sale. On November 6th there will also be a
Preview Reception at 2:00 p.m. – 5:00 p.m. He added that the Classic Automobile Expo will be
a perfect complement to The Ninth Annual Winter Park Concours d’Elegance that has grown in
stature as one of the best Concours in the southeast. Mr. Webber answered questions.

Ms. Jackson voiced concern about this event going from a park space to a commercial
endeavor. She commented that they would be selling cars on the green space in the park and
she did not agree with that. She believed that they should park the cars on Park Avenue.

Motion made by Woody Woodall to approve the Winter Park Automobile Expo; seconded
by Joel Roberts. The motion carried with a 5-1 vote. Blair Culpepper, Sam Stark, Frank
Baker, Joel Roberts and Woody Woodall voted yes. Bonnie Jackson voted no. Herb
Weiss and Edward Englander were absent.
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Non agenda items

1. Mr. Holland commented that the Fleet Peeples Park one year review was on the City
Commission agenda on August 23rd, and the City Commission decided that they would invoke
the fee policy for the dogs. Mr. Holland stated that they want staff to bring forward
recommendations, but that he will bring back what the Parks Board approved last year.

Ms. Jackson suggested that the City Commission focus on the enforcement aspect. Mr. Holland
commented that he would like to hire a Park Officer to write citations and to enforce our
ordinance.

2. Mr. Holland commented that we have applied for a KaBOOM Playground and that we are in
the final efforts to get one built in Cady Way Park. He stated that KaBOOM is a national
organization that builds playgrounds across the county and that we already have three of their
playgrounds in the City now. Mr. Holland answered questions.

Staff Report:

   m) Update – Community Center

Mr. Holland stated that the Community Center Groundbreaking Ceremony was held earlier
today and some members of the Parks Board, City Commission, City staff and residents were
present. He also gave a brief update on the Community Center design and the design build
process.

   n) Guidelines for Winter Park Youth Organizations

Mr. Moore explained that the Parks and Recreation Department has been notified recently by
several Winter Park Youth organizations that they plan on changing the name of the
organization. This is a result of some of the small area youth organizations merging into larger
regional groups. According to the Winter Park Youth guidelines, the organizations must have a
City of Winter Park address.

Staff recommends that we omit the Winter Park address guideline for Winter Park Youth
organizations and that we require the organizations to provide proof of their roster. If 25% of
their roster proves that participants are Winter Park residents, then they will be eligible to
receive the Winter Park resident fee. Overall the regional organizations do not currently meet
the guidelines because the regional office is not located in Winter Park.

Ms. Jackson commented that field space is limited for youth and there is a need for more space.
Mr. Roberts asked if the City was looking at additional spaces or perhaps doing some kind of
land swap.
Ms. Jackson suggested that staff put together a proposal to look at what it would cost to
transform the tree farm (in house) into additional recreational space for youth sports. Mr.
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Woodall was opposed to making that recreational space, because he believed that those
neighborhoods would not want that. He suggested that staff speak with Dan Bellows to
negotiate with him in regards to a way to find another space. Mr. Holland stated that they have
already met with him about this matter, but things did not work out.

Motion made by Sam Stark to approve staff recommendations; seconded by Joel
Roberts. The motion carried unanimously with a 6-0 vote. Herb Weiss and Edward
Englander were absent.

Next Meeting – September 22, 2010 @ 5:00p.m., Parks and Recreation Conference Room,
City Hall



The meeting adjourned at 7:05 p.m.


__________________________
Nancy McLean
Recording Secretary

				
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