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FY 2012 NWCG Budget Request Form
Use the arrow buttons on your keyboard to move between cells ( )
Project Name: Total FY 2012 Budget Request: $0
A. Requestor Information
1. Committee: 3. Committee Priority:
2. Subgroup: 4. Subgroup Priority:
5. Expenditure Lead (Who (what agency) will be expending the funds?) Name, agency, phone, email:
6. Project Lead (Who is in charge of the overall project?) Name, agency, phone, email:
B. Project Description
1. Is this a single year, or a multi year project?
2. Is this an on-going project that has received NWCG funding in the previous two years? Yes No
3. Describe the project. Be specific and concise: (To paste from a word document - Click inside the cell, go to formula line,
right click and paste. Use your mouse to enlarge the cell so that you can see all of your information
4. Describe the business need:
5. If this project is not funded what are the consequences?
Request FY Request FY
C. Cost Estimates Request FY 2012 2013 2014
Round costs to nearest $500
1. Contracts/Agreements
2. Other (Please Itemize)
Total Cost $0 $0 $0
3. Can this project be partially funded over a period of 2 to 3 years? If it can please list the funds needed per year to
complete the project. (The total amount of funds listed here should equal the total cost in FY 2012 column)
FY 2012:
FY 2013:
FY 2014:
Total Cost $0 This field should match Total Cost for "Request FY 2012" listed above
FY 2012 NWCG Budget Request Form Instructions
The NWCG Budget Request Form is to be used when submitting continuing IT projects, training
requests, and project proposals.
Training budget requests are due April 4th to Mark_Koontz@nps.gov from the submitting
committee/group chair. This form is only submitted once; it does not need to be resubmitted to the
branch coordinators.
Continuing IT budget requests are due May 3 rd to the appropriate branch coordinator from the
submitting committee/group chair. This form is only submitted once; it does not need to be
resubmitted to the branch coordinators.
All remaining FY 2012 budget requests are due June 14 th to the appropriate branch coordinator. Do
not resubmit training requests or continuing IT requests submitted in April.
This form is not locked. Data can be entered in any field, so please be sure you are in the correct cell
before you enter data. All fields are set to expand as information is entered. Use the up and down
arrow keys to move between the fields, using Tab will not work.
Specific Form Field Instructions:
Project Name: Be short and concise. If this is a continuing project please use the same title that was
used in previous years. Project names and funding for FY 2009 through FY 2011 are included as a
separate worksheet.
Total Budget Request: Leave Blank. This cell will auto fill once "Section C. Cost Estimates" is filled in
for FY 2012 (Cell uses the Total Cost)
A. Requestor information. Every project must be submitted through a committee or the PMU.
Subgroups submit projects to the parent committee. The committee submits the projects to the
respective Branch Coordinator.
1. Committee – Use drop down menu to select the committee name
2. Subgroup – Use drop down menu to select the subgroup name
Priority ranking : 1 = highest priority, larger numbers mean decreasing priority. For example if the
committee has 8 total projects they are submitting, "1" is their highest priority and “8” is the lowest.
3. Committee Priority – Only one number goes in this field. To be filled out by the committee
submitting the projects. The committee prioritizes their committee projects and all subgroups
under them. Branch Coordinators use this ranking to develop Branch priorities.
4. Subgroup Priority – To be filled out by the subgroup submitting the project. This field lists
the project priority in relationship to all the projects in the subgroup. Committees use this
ranking to develop Committee priorities.
5. Expenditure Lead – Name of the person who will be responsible for EXPENDING the funds
for this project, this will determine what agency gets the budget funds for this project. (Select
the appropriate person and agency that will be able to obligate the funds based on your
project needs (contract, agreement, etc). List their contact information. Due to project funds
being federal, the expenditure lead must be from one of these five federal agencies – BIA,
BLM, FS, FWS, or NPS.
6. Project Lead - Name of the person who is responsible for the project. List contact
information. The project lead can be any member who is responsible for ensuring the project is
completed.
Page 3 of 10
FY 2012 NWCG Budget Request Form Instructions
B. Funding Information. Every project must have a description. This information is used to rank and
select projects for funding.
1. Is this a single year or multi-year project? If you only request funds for one fiscal year then
the project is a single year project. If funds are requested for more than a single year, this is a
multi-year project.
2. Is this an on-going project that has received NWCG funding in the previous two years?
Select Yes or No. If you do not know if this project has been previously funded please refer to
the Workbook Tab - "Funded Projects FY2009 to 2011"
3. Describe the Project - Be very specific, and concise in describing what the project is and why
it is needed by NWCG. To be considered for funding, a request for new or on-going work must
support the FY 2012 Areas of Emphasis - which is the is the NWCG Strategic Plan
(http://www.nwcg.gov/nwcg_admin/strategic-plan.pdf. If this is a Training or IT related
request, include your rationale here. You can copy the information from word and paste it into
the cell. If you type in the information free hand into excel you must use <Cntrl> <Enter> to
start a new line or paragraph. If you use just <Enter> the curser will skip to the next cell on the
form.
4. Describe the business need – Why does NWCG need this project? What is the benefit?
What problem or issue is resolved? What is the value added to NWCG? How does this project
move NWCG forward and/or position NWCG for future success?
5. If this project is not funded what are the consequences? - Be very specific and concise.
What are the ramifications of not being funded? What specifically will not get done. What are
the impacts to NWCG?
C. Cost Estimates – round costs to nearest $500
1. Contracts/Agreements – List the type of agreement and the cooperator.
When building a project it is important to determine what the appropriate instrument is for
expending the funds, are you going to use a contract, grant or agreement. When developing
the project, prior to submitting this request, the expenditure lead needs to talk to their local
authority on contracting and/or grants & agreements to determine the most appropriate
instrument to use. Based on the most appropriate tool you might need to change your
expenditure lead (the person responsible for expending the funds).
Example: Contract – Corporate University Enterprise, Inc
Agreement - University of Montana
2. Other – List other known or expected costs not identified above. See Worksheet Tab -
Budget Items.
3. Can this project be partially funded over a period of 2 to 3 years? If it can please list the
funds needed per year to complete the project.? Agency budgets are declining thereby
reducing the amount available for NWCG projects. For large budget items (over $25,000) there
is a possibility that the full amount of the requested funds will not be available. We need to
know if the requested amount for FY2012 is fixed, or if it can be spread over a two to three
year period. This will not work for all projects, but if this is possible for your project please list
the partial amounts per year in the table. The total amount of funds listed here should equal
the total cost in FY 2012 column).
If you need help, please contact the appropriate branch coordinator.
Page 4 of 10
NWCG Funded Projects FY 2009 to FY 2011
FY 2009 FY 2010 FY 2011
Com Sub Project Funds Funds Funded
CEPC WFISC Completion of FI-311 Development - Test Courses X
CEPC WFISC Railroad Fire Investigation Course X
CEPC Communicators Guide X
CEPC IAFC Conference Participation X
CEPC Inciweb Redesign and Refresh X
CEPC P-301 Course revision X
ETC ISSC Invasive Species Cleaning Techniques X
ETC NFES Equipment repairs/maintenance standards X
ETC Class A Foam Publications X X
ETC Develop/implement entrapment report X
ETC Ground Ignition Guide X
ETC Publication Update - Water Handling Equipment Guide and NWCG 1998 Engine Standard X
FENC FBSC FENC External Communications X X X
FENC FBSC Field Reference Guide/Appendix B X X X
FENC FBSC Firefighter Math Website X
FENC FBSC Fireline Assessment train the traininer X
FENC FBSC Regional Fire Behavior Workshops X X
FENC FBSC S-495 & Blackboard Contract - Maintenance & Delivery X X X
FENC FWSC Lightning Detection Services X X X
FENC FWSC RAWS Data Archive/Applications X X
FENC FWSC RAWS Data Server Replacement X
Page 5 of 10
NWCG Funded Projects FY 2009 to FY 2011
FENC NPSS collate and post fire data X
FENC NPSS Develop communication plan X
FENC NPSS develop standards for predictive services products X
FENC NPSS Develop tracking/performance measures X
FENC NPSS meeting support X
FENC NPSS Model verification forecast X
FENC NPSS National Fuel Moisture Database (NFMD) X
FENC NPSS North American Regional Reanalysis Data-set (Predictive Services) X
FENC NPSS On-Line Web-Based 7-Day Predictive Services Product X X
FENC NPSS Predictive Services Web Portal X X
FENC NPSS ROMAN Migration to WIMS X X
FENC NPSS SIT-209 Redesign X
FENC Corporate Database X
FENC FLAME Outreach X
FENC Gridded 7 day Forecast X
FENC Gridded Seasonal Wildfire Outlook Product X
FENC RAWS Standards Research X
FENC Spatial Fire Analysis & Risk Assessment Course Delivery X
FENC Spatial Fire Analysis & Risk Assessment Course Development X
IBC AD Pay Plan Classification X X X
ITC CTSP CTSP conference X
ITC CTSP CTSP Training X X
ITC GTG Geospatial Subcommittee Website Maintenance Support X
Page 6 of 10
NWCG Funded Projects FY 2009 to FY 2011
ITC GTG GIS Standard Operating Procedures Update X
ITC Incident Communication Subcommittee X
ITC MIMIT Tasking X
NWCG State Travel X X
OWDC LSC L Course Curriculum Mgmt X X
OWDC LSC L-580 Course Deliveries and Future L-580 Course Design & Development X X
OWDC LSC Online Leadership Toolbox Revisions & Future Integration with NWCG DL Program X
OWDC TDU Distance Learning X X X
OWDC TDU Learning Content Mgmt System Maintenance X
OWDC TDU Learning Mgmt System Support (NFA) X X X
OWDC TDU NWCG Training Course Revisions X X X
OWDC TDU NWCG Training Refresher Video X X X
OWDC Corporate University – Next Steps X X
OWDC Leadership Curriculum and tools development X
PMU Access Database Development X
PMU Contingency Funding X X
PMU Enterprise archtecture X
PMU Enterprise content management design/implementation X
PMU January All Chair Room Rental X
PMU JW PMU Move/Conference Room X
PMU NWCG Web Domain X X X
PMU NWCG Website Governance model and Hosting X X
PMU NWCG.gov O&M X
Page 7 of 10
NWCG Funded Projects FY 2009 to FY 2011
PMU Trailer X X X
RMC FFTG Are You FireFit? X X
RMC IEMTG Medical Advisor X
RMC SETG Wildland Fire Smoke Exposure X X
RMC FFAST - WFSTAR support X
RMC IAWF Safety Summit X
RMC meeting support X
RMC Replace Display X
RMC revise brochure X
RMC Rhabdomyolysis X
RMC Safenet Server X X X
RMC Wildland Firefighter Safety and Health - MTDC X X X
SmoC Rx 410 Smoke Guide - Phase 2 X X
SmoC Smoke Mgmt Training X X
Smoke SmoC Air Quality and Smoke Mgmt Training Course X
Page 8 of 10
FY 2012 Budget Item List
This outline describes whether NWCG would consider financial support for various items that would be
listed in Section C. Cost Estimates in the NWCG Budget Request Form. Budget requests should be for
services, agreements or contract costs only. This is not a complete list. This is a summary of what was
requested for funding in the FY 2011 budget process.
NWCG will consider funding for:
1. Web services – if developed for the NWCG website
a. Web content development
2. Products and Publications – NWCG may pay for these services, but we recommend you seek other
sources when possible
a. Layout
b. Graphics
c. Photo layout
d. Writer/editor
e. Electronic edits
f. Electronic publications
g. Training materials
h. Video production
3. Training costs when your group has maintenance responsibility for specific course(s)
a. Online training development
b. Course material development
c. Course revisions
4. Poster/diplay development for conferences and/or committee brochures
a. Case by Case Special consideration - see your branch coordinator and NWCG Operating
Principles and Guidelines (PMS 900) section 10
5. Special circumstances - see your branch coordinator
a. SME travel (not wildland fire personnel)
b. Presenter travel - (not wildland fire personnel)
NWCG will not consider funding for:
1. Web services already being done for NWCG as part of the new web portal: Committees do not need to
request funds for these activities anymore. These services are provided by NWCG through support of the
NWCG Web Portal. By working with the Web Portal, committees can focus on the content they are
expert at rather than infrastructure
a. Web hosting
b. Web portal hosting
c. Web portal development
d. Web development hosting
2. Web services already being provided by the NWCG Web Manager
a. Website support
b. Website maintenance
3. Products and Publications – because they are covered already by the Publication Management System
or through the cache system
a. Publishing, publication/printing costs
Page 9 of 10
FY 2012 Budget Item List
4. Training costs covered by publications
a. Course materials (handouts/posters)
5. Travel and registration for conferences
Do not request funds for:
1. State travel for group meetings – this is determined by the branch coordinators
2. SME travel and or Evaluation team travel – for state or federal employees
a. Federal employees need to request travel funds from their own agency
b. State employees are covered by NASF state grant
3. Workshops – travel to a workshop or support for the workshop
Page 10 of 10
