HERETAUNGA BOATING CLUB (INC.) THE ESPLANADE PETONE PO BOX 38-063 PETONE www.sailhbc.org.nz GST No 42737445 FOUNDED 1906 Annual General Meeting 27th June 2010 Minutes The meeting opened at 7pm. Present - 30 senior members and 4 juniors Apologies - Wendy McDougall, Simon Miller, Shane O'Grady. Keith Fraser, Commodore, welcomed everyone to the meeting. The minutes of the previous AGM were accepted unanimously as a correct and complete record of the meeting. (John Dement / Lynley Ball). Proposed that Len Priddle be granted Life Membership of HBC. Len has been a member of the club for about 60 years. Keith Fraser spoke about Len's recent work in completing the tower and June Matthews thanked him for it. John Greenfield spoke warmly of how, when he was a new member, Len had helped repair his boat. Steven Pierce, Scott Barr, Ian McMillan and Neil McDonald recounted their experiences of crewing for Len. Lynley Ball and Keith Fraser thanked him for the competitive spirit that he bought to Saturday racing. Len was elected unanimously to Life Membership and was presented with it by the President, Ron Bailey. Keith Fraser read his Commodore's report which was accepted unanimously (Ruth Fletcher/John Greenfield). John Greenfield, Treasurer, presented and explained the annual accounts which were accepted unanimously (Ruth Fletcher/Ray Flaws). The following officers were elected unopposed. Patron Hugh Poole Keith Fraser/ Ray Flaws President Ron Bailey Keith Fraser/Ian Blair Commodore Keith Fraser Ian Blair/Ray Flaws Vice Commodore Hamish Fenwick Keith Fraser/ Neil McDonald Rear Commodore Neil McDonald Keith Fraser/ Len Priddle Treasurer John Greenfield Ray Flaws/John Andrews Secretary Jennifer Mason Keith Fraser/Ian Blair Junior Coordinator John Dement John Greenfield/ Keith Fraser Committee Graham Knights Ian Blair/ Chris Knewstubb Stuart McLaren Ray Flaws/ Jennifer Mason John Andrews John Greenfield/Ian Blair Richard Eyles Ray Flaws/ Keith Fraser Proposed that the annual fees remain unchanged from the previous season ( Keith Fraser/Ian Blair). Passed unanimously. Fees are:- Senior $180 Intermediate $75 Junior $50 Associate $25 Veteran (60+ & 10 yr member) $100 Family concession (1 Senior, associates and juniors) $235 Family concession (1 Senior, intermediates, associates and juniors)$255 Family concession (2 Seniors, intermediates and juniors) $360 Rule Change regarding Auditing For several years it has been difficult to find someone to audit the club's accounts and the cost of professional auditing is a large portion of the club's turnover. Proposed (Keith Fraser/Ian Blair) that Rule 5(d) be amended from 5.Officers and Executive of the Club … (d) There shall be proposed, seconded, and elected at each Annual General Meeting of the Club, the following: A Patron, a President, and an Auditor. to (d) There shall be proposed, seconded, and elected at each Annual General Meeting of the Club, the following: A Patron and a President. An amendment was proposed (Stuart McLaren/Ruth Fletcher):- (d)(i) There shall be proposed, seconded, and elected at each Annual General Meeting of the Club, the following: A Patron and a President. (ii)There may be proposed, seconded, and elected at each Annual General Meeting of the Club, the following: An Auditor. The amendment and motion were both passed unanimously. General Business Stuart McLaren pointed out that Rule 8 refers to audited accounts and needs to be amended in light of the above motion. It was agreed that Stuart would draft a new rule for approval by the Executive Committee. Stuart also pointed out that we should vote on the appointment of an Auditor for the coming year. Moved that an Auditor shall not be appointed for year 2010-2011 (Ian Blair/Chris Knewstubb). Passed unanimously. Ron Bailey asked if HBC has delegates on the WYA. Keith replied that the delegates are himself and Neil McDonald. Ray Flaws thanked the outgoing committee. The fate of the Moffat Cup was discussed. Club members who have competed for it in the past at interprovincial level are strongly against it's use as a trophy for a lesser level of competition. Discussions with WYA are ongoing. The meeting closed at 9.25pm.