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Draft Minutes AGM held June HBC

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Draft Minutes AGM held June HBC Powered By Docstoc
					               HERETAUNGA BOATING CLUB (INC.)



THE ESPLANADE PETONE                                               PO BOX 38-063 PETONE
                                                                   www.sailhbc.org.nz
                                                                   GST No 42737445
                                            FOUNDED 1906



                            Annual General Meeting
                                27th June 2010
                                   Minutes


The meeting opened at 7pm.
Present - 30 senior members and 4 juniors
Apologies - Wendy McDougall, Simon Miller, Shane O'Grady.

Keith Fraser, Commodore, welcomed everyone to the meeting.

The minutes of the previous AGM were accepted unanimously as a correct and complete
record of the meeting. (John Dement / Lynley Ball).

Proposed that Len Priddle be granted Life Membership of HBC.
Len has been a member of the club for about 60 years. Keith Fraser spoke about Len's recent
work in completing the tower and June Matthews thanked him for it. John Greenfield spoke
warmly of how, when he was a new member, Len had helped repair his boat. Steven Pierce,
Scott Barr, Ian McMillan and Neil McDonald recounted their experiences of crewing for Len.
Lynley Ball and Keith Fraser thanked him for the competitive spirit that he bought to Saturday
racing.
Len was elected unanimously to Life Membership and was presented with it by the President,
Ron Bailey.

Keith Fraser read his Commodore's report which was accepted unanimously (Ruth
Fletcher/John Greenfield).

John Greenfield, Treasurer, presented and explained the annual accounts which were
accepted unanimously (Ruth Fletcher/Ray Flaws).

The following officers were elected unopposed.

Patron              Hugh Poole          Keith Fraser/ Ray Flaws
President           Ron Bailey          Keith Fraser/Ian Blair
Commodore           Keith Fraser        Ian Blair/Ray Flaws
Vice Commodore       Hamish Fenwick     Keith Fraser/ Neil McDonald
Rear Commodore       Neil McDonald      Keith Fraser/ Len Priddle
Treasurer            John Greenfield    Ray Flaws/John Andrews
Secretary            Jennifer Mason     Keith Fraser/Ian Blair
Junior Coordinator   John Dement        John Greenfield/ Keith Fraser
Committee            Graham Knights     Ian Blair/ Chris Knewstubb
                     Stuart McLaren     Ray Flaws/ Jennifer Mason
                     John Andrews       John Greenfield/Ian Blair
                     Richard Eyles      Ray Flaws/ Keith Fraser

Proposed that the annual fees remain unchanged from the previous season ( Keith
Fraser/Ian Blair). Passed unanimously.

Fees are:-                Senior                                   $180
                          Intermediate                             $75
                          Junior                                   $50
                          Associate                                $25
                          Veteran (60+ & 10 yr member)             $100
Family concession (1 Senior, associates and juniors)               $235
Family concession (1 Senior, intermediates, associates and juniors)$255
Family concession (2 Seniors, intermediates and juniors)           $360

Rule Change regarding Auditing
For several years it has been difficult to find someone to audit the club's accounts and the
cost of professional auditing is a large portion of the club's turnover.
Proposed (Keith Fraser/Ian Blair) that Rule 5(d) be amended from
       5.Officers and Executive of the Club
       …
       (d) There shall be proposed, seconded, and elected at each Annual General Meeting
       of the Club, the following:
       A Patron, a President, and an Auditor.
to
       (d) There shall be proposed, seconded, and elected at each Annual General Meeting
       of the Club, the following:
       A Patron and a President.

An amendment was proposed (Stuart McLaren/Ruth Fletcher):-

      (d)(i) There shall be proposed, seconded, and elected at each Annual General Meeting
      of the Club, the following: A Patron and a President.
      (ii)There may be proposed, seconded, and elected at each Annual General Meeting of
      the Club, the following: An Auditor.

The amendment and motion were both passed unanimously.


General Business
Stuart McLaren pointed out that Rule 8 refers to audited accounts and needs to be amended
in light of the above motion. It was agreed that Stuart would draft a new rule for approval by
the Executive Committee.

Stuart also pointed out that we should vote on the appointment of an Auditor for the coming
year.
Moved that an Auditor shall not be appointed for year 2010-2011 (Ian Blair/Chris Knewstubb).
Passed unanimously.

Ron Bailey asked if HBC has delegates on the WYA. Keith replied that the delegates are
himself and Neil McDonald.

Ray Flaws thanked the outgoing committee.

The fate of the Moffat Cup was discussed. Club members who have competed for it in the
past at interprovincial level are strongly against it's use as a trophy for a lesser level of
competition. Discussions with WYA are ongoing.

The meeting closed at 9.25pm.

				
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