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					                           Black Hills Farmer’s Market
                                        Rules and Regulations Formulated by
                                             The Board of Directors 2010

          Mark Olson, Trudy Draskovic, Carlton Peterson, Becky Kirby, Jolene Freeman, and Ranee Priem

The purpose of the Black Hills Farmer’s Market, Inc. is to promote the sale of produce and farm goods directly
from the grower to the consumer. This provides the freshest selection of goods and supports the local farming
community.

1   Membership
    1.01    Membership to Black Hills Farmer’s Market, Inc. is voluntary.
    1.02    There will be a Black Hills Farmer’s Market, Inc. membership dues of $25.00 annually.
    1.03    Each member will have 1 vote in the management of Black Hills Farmer’s Market, Inc.
    1.04    Members may rent a standard stall at a reduced rate of $15.00 per day.
    1.05    The daily fee for 16’ and larger trailers will be $35.00 for members.
    1.06    Each membership will be entitled to two meals at the Fall Meeting, funds permitting.
    1.07    Non-members will be allowed to rent a standard market stall at a non-member rate of $20.00 per day.
    1.08    The daily fee for 16’ and larger trailers will be $45.00 for non-members
    1.09    Membership is restricted to the Black Hills Region.
    1.09.01 The Black Hills Region is defined as living up to 200 miles of the Black Hills Farmer’s Market, Inc.
               location.

2   Location, Times, and Duration
    2.01   Black Hills Farmer’s Market, Inc. will operate at Founder’s Park at 1520 West Omaha St, Rapid City,
           SD, on the North side of the street.
    2.02   Black Hills Farmer’s Market, Inc. shall open to the public at 9:00 AM and close at 3:00 PM.
    2.03   Black Hills Farmer’s Market, Inc. will begin operation on Sat. Jun 5, 2010 and will include all Saturdays
           in June.
    2.04   Black Hills Farmer’s Market, Inc. will continue in July on Tuesdays, Thursdays and Saturdays and will
           continue until October 30, 2010 weather permitting.
    2.05   The Board of Directors (or duly appointed person(s)) will notify the public of the Black Hills Farmer’s
           Market Inc. location. hours of operation, Calendar duration, and special events through the use of
           advertisement and Public Service Announcement in local media.

3   Application Process
    3.01   All vendors must have an approved application form filled in and provided to the Market Manager prior
           to being allowed to sell at Black Hills Farmer’s Market, Inc.
    3.02   This application includes a list of produce being grown for sale at Black Hills Farmer’s Market, Inc.
    3.03   Produce not listed on application may not be sold without prior approval of Market Manager.

4   Times of Conducting Business
    4.01   Vendor set up starts at 8:00 AM or by arrangement with the Market Manager.
    4.02   There shall be no sales or transfers of goods or money until the market is declared open by the
           Market Manager at 9:00 AM.
    4.03   Individual vendors may stay past 3:00 PM if they so wish.
    4.04   Vendors may utilize the Black Hills Farmer’s Market, Inc. location only on scheduled Black Hills
           Farmer’s Market, Inc. days.

5   Stall Space
    5.01    All vendors must rent a market stall space.
    5.02    A stall space will be assigned to each vendor by the Market Manager.
    5.03    A standard stall space is 15’ deep x 15’ wide, while unattached trailers (for selling off of the side) will
            be assigned a stall space of 15’ deep x 30’ wide.
    5.04    Multiple stall spaces may be assigned, if available, after the 9 AM opening.
    5.05    Vendors must pay any necessary fees prior to vacating their stall space.
    5.06    Vendors must notify the Market Manager when vacating their stall space.

6   Vendor Parking
    6.01  Vendors will park at the back of their assigned stall space and limit their display and operations to that
          assigned stall space.
    6.02  Excessive vehicle traffic on the grass areas is to be avoided – no vehicle may exit the set up area and
          re-enter except to tear down at the end of the day.
    6.03  Care must be exercised to avoid damaging the grounds or any installed systems.

7   On-Site Safety
    7.01   Chilled and frozen meat products must be maintained at a temperature of 38 degrees or below.
    7.02   Prepared, ready to eat, food must be held at 165 degrees for hot dishes and 35-41 degrees for cold
           dishes.
    7.03   These temperatures may be spot checked with a thermometer by the Market Manager.
    7.04   All vendors are responsible to ensure that their equipment (booths/canopies) meet any requirements
           of Rapid City Fire Codes.
    7.05   Any on-site cooking operations are required to meet any requirements of Rapid City Fire Prevention
           officials.
    7.05   Children accompanying vendors must be adequately supervised.
    7.06   All canopies must be secured.

8 Selling Practices
   8.01    All equipment, tables, canopies, & etc, will be furnished by the vendor.
   8.02    Products offered for sale must be priced individually, per number (e.g. a dozen), per volume (bushel,
           crate, & etc) or by weight (from an approved scale).
   8.03    Prices must be posted, clearly visible from the customer aisle and differentiation between quality
           (“slicers”, “ canners”, 1sts, and 2nds, & etc) made for the prices.
   8.04    Pre-packaged or value-added meats may be sold if at least three quarters of vendor’s total sales
           comes from self-produced products.
   8.05    Products may be sold by the grower/producer thereof, a member of the immediate family, or by an
           employee.
   8.06    One vendor may act for and sell products for another local grower/producer with the approval of the
           Market Manager.
   8.07    Vendors assume all responsibility pertaining to on-site advertising of growing practices and
           treatments.
   8.08    No product may be labeled as a “Certified Organic” unless the grower/producer can provide complete
           verification of organic certification.
   8.09    Other commodities and value-added products may be permitted by approval of the Board of Directors.
   8.10    The Market Manager may make spot checks for the quality of produce and holding temperatures.

9   Growing and Producing Practices
    9.01  Vendors selling fruits and vegetables must be capable of verification as a regional farmer or hobby
          producer by the Market Manager.
    9.02  Physical verification of growing and production sites will be conducted at the discretion of the Board of
          Directors.
    9.03  Vegetables must be home grown.
    9.04  Tree fruit may be brought in from outside the regional growing area.
    9.05  No product may be labeled as a “Certified Organic” unless the grower/producer can provide complete
          verification of organic certification.
10 Produce Dumping
   10.01 Produce dumping will not be allowed.
   10.02 Vendors engaging in such action will have their stall space permit revoked.
   10.03 “Dumping” is defined as:
   10.04.01   Offering for sale produce (except tree fruit) that is not grown by a regional producer.
   10.04.02  Lowering the selling price more than 35% below the day’s initial asking price without permission
             of the Market Manager.

11 On-Site Cleanliness
   11.01 Vehicles must meet specific standards of cleanliness before bringing produce to the Black Hills
           Farmer’s Market, Inc. location.
   11.01.01    Vehicles previously carrying livestock or fowl will be cleaned, washed properly and sanitized before
               transporting produce.
   11.01.02    Failure to meet these standards will be regarded as a health hazard and will be grounds for denial
               of a stall space.
   11.02 All stall spaces must be kept clean and each vendor will be responsible for cleaning their stall space
           upon departure.
   11.03 Cigarette butts must be put in fire protected containers and properly disposed.
   11.04 Vendors shall not bring pets to the Black Hills Farmer’s Market, Inc. location.
   11.05 If the stall space is not left clean and the Market Manager has to clean up the area, the vendor will be
           required to pay a fine of $10.00 - $25.00 prior to being allowed to rent a stall space again.

12 Ethics
   12.01 All vendors are required to conduct themselves properly, displaying courtesy toward patrons and other
          vendors.
   12.02 Vendors must pay any necessary fees and notify the Market Manager when vacating their stall space.

13 State Sales Tax
   13.01 Each vendor is responsible for his or her own sales tax license and payments.

14 Liability and Insurance
   14.01 Each vendor is responsible for his or her own liability insurance.
   14.02 Please check with your farm or home owner insurance carrier to ensure your coverage.
   14.03 The Black Hills Farmers Market, Inc. does not provide any insurance for vendors, nor will be held liable
           for any claim(s) against any vendor(s).

15 Revocation, Problems, and Notice of Denial
   15.01 Any deviation or failure to adhere to the preceding rules and regulations can result in a vendor’s
         privilege to use Black Hills Farmer’s Market, Inc. as a selling venue to be immediately revoked by the
         Market Manager.
   15.02 The Market Manager has the responsibility and authority to enforce the regulations and evict non-
         conforming vendors.
   15.03 The Market Manager has the authority and power to revoke a stall permit in order to prevent
         degradation of the quality and goodwill of Black Hills Farmer’s Market, Inc.
   15.04 Complaints or problems should be directed to the Market Manager in a timely manner that is not
         disruptive to the conducting of business at the Black Hills Farmer’s Market, Inc. location.
   15.05 Any person denied permission to sell at Black Hills Farmer’s Market, Inc. or having their permit
         revoked will receive written notice stating the reasons for the denial or revocation and will not be
         allowed to return as a vendor without written permission of the Board of Directors.
16 Board of Directors and Market Manager
      16.01 The Board of Directors has the power to formulate or change rules conducive to the best interests
              of Black Hills Farmer’s Market, Inc.
      16.02 The Board of Directors hires the Market Manager annually.




I,                                                 of                                                     on this

______day of        ______(month), 2010 have read, understand, and will abide by all of the above Rules and

Regulations of the Black Hills Farmer’s Market. Failure to do so may result in revocation from Black Hills Farmer’s

Market.

                                                               Signature                         Date

				
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