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6/30/2011 Skyward Implementation Plan 2:53 PM
Student Information System
Phase Task Description Due Date Start Date Finish Duration NEFEC Resources District Resources Skyward Comments Related Documents
Date (Days) Resources
Legend Completed Tasks Ongoing Tasks Actionable Tasks
Research
Research Software Review Review Skyward application to 8/12/2008 8/12/2008 1 Daniel Hornsby, Jean MIS Contacts Kevin McFerrin ..\Meetings\Student
determine if it meets district needs Winters, Harry Jackson, Subcommittee
Bob Paxton, Mathew Ford, Meeting\Skyward_Debrief.d
Jerry Falls, Ron Peacock oc
Research Student Student Subcommittee Meeting 1/20/2009 1/20/2009 1 Daniel Hornsby, Jean MIS Contacts ..\Meetings\Student
Subcommittee Winters, Harry Jackson, Subcommittee
Meeting Bob Paxton, Mathew Ford, Meeting\SSC_Agenda_0120
Jerry Falls, Ron Peacock 2009.doc
Research Skyward Site Visit Visit two current Skyward districts. 2/9/2009 2/13/2009 5 Candy Garcia, Daniel Meg Brown, Beth Kevin McFerrin ..\Meetings\Site Visit to
Visit Skyward Headquarters Hornsby, Phil Heilman, Swallows, Gabe Wisconsin Itinerary.docx
Linda Niles Casanova, Pam Ward,
David Dose
Research Advisory Council Software review 2/18/2009 2/18/2009 1 Candy Garcia, Daniel Advisory Council ..\Meetings\2009-02-18
Meeting Hornsby, Phil Heilman, Advisory Council Meeting
Linda Niles Minutes.doc
Research Software Review Discuss possible software 3/6/2009 3/6/2009 1 Candy Garcia, Daniel Student ..\Meetings\Student
applications that could replace Hornsby Subcommittee Subcommittee
current application Members Meeting\SSC_Agenda_0306
2009.doc
Research Software Review Attend Skyward International 3/25/2009 3/27/2009 3 Candy Garcia, Daniel Meg Brown, George Most employees
Conference Hornsby, Linda Niles, Phil Williams, Beth
Heilman, Brenda Leto Swallows, Evelyn
Barrett
Research Information Request Request updated application 3/18/2009 3/30/2009 9 Candy Garcia, Daniel ..\..\..\..\Software
specifications from vendors Hornsby, Linda Niles, Phil Research\Vendor
researched in the past Heilman Questions.docx
Software
Selection
Software Software Selection Selection of Skyward as new 4/17/2009 4/17/2009 1 Candy Garcia, Daniel NEFEC Board of
Selection Enterprise Software Hornsby, Linda Niles, Phil Directors
Heilman
Software Module Review Review modules offered by Skyward 4/24/2009 4/24/2009 4/24/2009 1 Candy Garcia, Daniel Advisory Council ..\Meetings\2009-04-24
Selection and select those needed Hornsby, Linda Niles, Phil Advisory Council Meeting
Heilman Draft of Minutes.doc
Contract
Contract Contract Negotiations Develop contract to be signed by 6/2/2009 4/18/2009 6/2/2009 32 Candy Garcia, Brenda Leto, Student Kevin McFerrin
NEFEC and Skyward Daniel Hornsby, Linda Subcommittee
Niles, Phil Heilman, Shay Members, Finance
Starling, John Chaires, Dr. Directors
Jim Surrency
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6/30/2011 Skyward Implementation Plan 2:53 PM
Student Information System
Phase Task Description Due Date Start Date Finish Duration NEFEC Resources District Resources Skyward Comments Related Documents
Date (Days) Resources
Contract Student Student Subcommittee Meeting 6/25/2009 6/25/2009 1 Daniel Hornsby, Jean Student ..\Meetings\Student
Subcommittee Winters, Harry Jackson, Subcommittee Subcommittee
Meeting Bob Paxton, Mathew Ford, Members Meeting\SSC_Agenda_0625
Jerry Falls, Ron Peacock 2009.doc
Contract Contract Approval Contract approved at Putnam 6/19/2009 6/16/2009 6/16/2009 1 Putnam County School ..\Contract
School Board District Documents\NEFEC and
Skyward SSLA 061609
final.pdf
Contract Invoice #0000134905 Initial invoice received for 10% of 7/6/2009 6/26/2009 6/30/2009 3 Dr. Jim Surrency, Shay $406,589.80 ..\Contract
purchase price Starling, Candy Garcia Documents\Skyward Invoice
062609.pdf
Contract PO #229943 Purchase order/check issued for 6/26/2009 7/15/2009 14 Candy Garcia, Shay $406,589.80 ..\Contract
Invoice #0000134905 Starling, Dr. Jim Surrency Documents\Skyward PO
229943.pdf
Contract Skylert for Dixie Dixie's Skylert proposal for SY 1011 7/27/2009 #VALUE! Daniel Hornsby, John Karen Sapp Kevin McFerrin ..\Contract
Chaires, Candy Garcia Documents\DIXIE FL 09-
2112 SUB.xls
Contract 2009-10 Baker NRIC Lease agreement between NEFEC 7/1/2009 7/1/2009 1 Candy Garcia, John Superintendent $137,098.00 - Terms ..\Contract Documents\2009-
Lease and districts for SY 0910 Chaires, Jim Surrency, Shay Lease; $206,903.00 10 Baker NRIC (LEASE)
Starling, Margo Arbuckle Skyward Lease Contract.doc
Contract 2009-10 Dixie NRIC Lease agreement between NEFEC 7/1/2009 7/1/2009 1 Candy Garcia, John Superintendent $107,808.00 - Terms ..\Contract Documents\2009-
Lease and districts for SY 0910 Chaires, Jim Surrency, Shay Lease; $86,005.00 10 Dixie NRIC (LEASE)
Starling, Margo Arbuckle Skyward Lease Contract.doc
Contract 2009-10 Flagler NRIC Lease agreement between NEFEC 7/1/2009 7/1/2009 1 Candy Garcia, John Superintendent $609,951.00 - Terms ..\Contract Documents\2009-
Lease and districts for SY 0910 Chaires, Jim Surrency, Shay Lease; $551,339.00 10 Flagler NRIC (LEASE)
Starling, Margo Arbuckle Skyward Lease Contract.doc
Contract 2009-10 FSDB NRIC Lease agreement between NEFEC 7/1/2009 7/1/2009 1 Candy Garcia, John Superintendent $50,000.00 - Terms ..\Contract Documents\2009-
Lease and districts for SY 0910 Chaires, Jim Surrency, Shay Lease; $21,452.00 10 FSDB NRIC (LEASE)
Starling, Margo Arbuckle Skyward Lease Contract.doc
Contract 2009-10 Gilchrist NRIC Lease agreement between NEFEC 7/1/2009 7/1/2009 1 Candy Garcia, John Superintendent $133,554.00 - Terms ..\Contract Documents\2009-
Lease and districts for SY 0910 Chaires, Jim Surrency, Shay Lease; $109,864.00 10 Gilchrist NRIC (LEASE)
Starling, Margo Arbuckle Skyward Lease Contract.doc
Contract 2009-10 Lafayette Lease agreement between NEFEC 7/1/2009 7/1/2009 1 Candy Garcia, John Superintendent $63,961.00 - Terms ..\Contract Documents\2009-
NRIC Lease and districts for SY 0910 Chaires, Jim Surrency, Shay Lease; $45,370.00 10 Lafayette NRIC (LEASE)
Starling, Margo Arbuckle Skyward Lease Contract.doc
Contract 2009-10 Levy NRIC Lease agreement between NEFEC 7/1/2009 7/1/2009 1 Candy Garcia, John Superintendent $280,119.00 - Terms ..\Contract Documents\2009-
Lease and districts for SY 0910 Chaires, Jim Surrency, Shay Lease; $245,685.00 10 Levy NRIC (LEASE)
Starling, Margo Arbuckle Skyward Lease Contract.doc
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6/30/2011 Skyward Implementation Plan 2:53 PM
Student Information System
Phase Task Description Due Date Start Date Finish Duration NEFEC Resources District Resources Skyward Comments Related Documents
Date (Days) Resources
Contract 2009-10 PKY NRIC Lease agreement between NEFEC 7/1/2009 7/1/2009 1 Candy Garcia, John Superintendent $50,907.00 - Terms ..\Contract Documents\2009-
Lease and districts for SY 0910 Chaires, Jim Surrency, Shay Lease; $32,154.00 10 P.K. Yonge NRIC (LEASE)
Starling, Margo Arbuckle Skyward Lease Contract.doc
Contract 2009-10 Putnam NRIC Lease agreement between NEFEC 7/1/2009 7/1/2009 1 Candy Garcia, John Superintendent $520,031.00 - Terms ..\Contract Documents\2009-
Lease and districts for SY 0910 Chaires, Jim Surrency, Shay Lease; $468,010.00 10 Putnam NRIC (LEASE)
Starling, Margo Arbuckle Skyward Lease Contract.doc
Contract 2009-10 Union NRIC Lease agreement between NEFEC 7/1/2009 7/1/2009 1 Candy Garcia, John Superintendent $116,122.00 - Terms ..\Contract Documents\2009-
Lease and districts for SY 0910 Chaires, Jim Surrency, Shay Lease; $93,710.00 10 Union NRIC (LEASE)
Starling, Margo Arbuckle Skyward Lease Contract.doc
Contract Billable/Non-Billable What constitutes a billable change 8/21/2009 8/21/2009 1 Daniel Hornsby Jessica Jagoditsh ..\Contract
FRE Documents\Billable and
Non-Billable RFE.doc
Contract RFE Form Request for Enhancement Form 8/21/2009 8/21/2009 1 Daniel Hornsby Jessica Jagoditsh ..\Contract Documents\RFE
form.pdf
Contract Crystal Upgrade Crystal License upgrade 9/18/2009 9/18/2009 1 Daniel Hornsby Kevin McFerrin ..\Contract
Documents\NEFEC - Crystal
Developer Upgrade Invoice
(3).pdf
Project
Planning
Project Meeting with Terry Meet with Terri Anderson to discuss 6/4/2009 6/4/2009 1 Candy Garcia, Brenda Leto, Terry Anderson ..\Meetings\Skyward Kickoff
Planning Anderson any questions/issues prior to Daniel Hornsby, Linda Meeting.docx
implementation Niles, Phil Heilman, Shay
Starling, John Chaires, Dr.
Jim Surrency
Project Kickoff Meeting Meet with Terri Anderson and 7/21/2009 7/22/2009 2 Candy Garcia, Brenda Leto, Terry Anderson, ..\Meetings\Skyward Kickoff
Planning Jessica Jagaditsh to begin Daniel Hornsby, Linda Jessica Jagaditsh Meeting.docx
developing the implementation plan Niles, Phil Heilman, Shay
for SIS and BIS. Starling, John Chaires, Dr.
Jim Surrency, Ed Stevens
Project Contact Information Gather contact information for each 7/21/2009 6/17/2009 7/21/2009 25 Daniel Hornsby ..\Contact
Planning district Information\Skyward
Contact Information.docx
Project Nefec Contacts for Gather contact information for each 9/18/2009 9/18/2009 9/18/2009 1 Daniel Hornsby, Linda Niles ..\Contact
Planning Skyward Support district Information\NEFEC-
Contacts.xls
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6/30/2011 Skyward Implementation Plan 2:53 PM
Student Information System
Phase Task Description Due Date Start Date Finish Duration NEFEC Resources District Resources Skyward Comments Related Documents
Date (Days) Resources
Project District Calendars Contact district MIS and request 7/21/2009 6/17/2009 7/21/2009 25 Daniel Hornsby Updated Skyward
Planning SY0910 district calendar. This will be Calendar in Outlook to
used to develop training schedules reflect each districts SY
0910 calendar.
Provided copies to
Jessica during Kickoff
meeting.
Project Develop Timeline Begin developing a timeline 7/24/2009 7/25/2009 1 Daniel Hornsby Student Timeline.doc
Planning outlining the major milestone of the
SIS implementation
Project Issues that need to be E-mail MIS contacts requesting 8/3/2009 7/23/2009 7/25/2009 2 Daniel Hornsby MIS Contacts Terry Anderson, Requested via e-mail ..\Correspondence\Skyward
Planning addressed prior to information regarding Jessica Jagaditsh 07/25/09 Questions 072509.htm
implementation setup/installation
Project Issues that need to be Which schools are using an 8/3/2009 7/23/2009 7/31/2009 7 Daniel Hornsby MIS Contacts Terry Anderson, Requested via e-mail ..\Correspondence\Question
Planning addressed prior to electronic gradebook? What are Jessica Jagaditsh 07/25/09 Response 072509.xlsx
implementation they using?
Project Issues that need to be List of Grad Plans by district 8/3/2009 7/23/2009 7/31/2009 7 Daniel Hornsby MIS Contacts Terry Anderson, E-mailed document to Grad Plans.xls
Planning addressed prior to Jessica Jagaditsh MIS contacts for
implementation review 07/25/09.
Union, Dixie, Lafayette
Okay.
Project Issues that need to be Provide copies of all report cards 8/3/2009 7/23/2009 7/31/2009 7 Daniel Hornsby MIS Contacts Terry Anderson, ..\Documentation\Report
Planning addressed prior to and progress reports Jessica Jagaditsh Card Examples.pdf
implementation
Project Issues that need to be Provide copies of all report cards 8/3/2009 7/31/2009 7/31/2009 1 Daniel Hornsby MIS Contacts Terry Anderson, ..\Documentation\FSDB
Planning addressed prior to and progress reports - FSDB Jessica Jagaditsh Report Cards.pdf
implementation
Project Progress Reports Baker High School Progress Reports 8/3/2009 8/3/2009 8/3/2009 1 Daniel Hornsby Marybeth Windham Terry Anderson, ..\Correspondence\Baker
Planning Jessica Jagaditsh High School Progress
Report.pdf
Project Progress Reports Baker Middle School Progress 8/3/2009 8/3/2009 8/3/2009 1 Daniel Hornsby Marybeth Windham Terry Anderson, ..\Correspondence\BCMS
Planning Reports Jessica Jagaditsh Progress Report.pdf
Project Issues that need to be Provide list of current food service 8/3/2009 7/23/2009 7/31/2009 7 Daniel Hornsby MIS Contacts Terry Anderson, Requested via e-mail ..\Correspondence\Question
Planning addressed prior to packages by district. Will they Jessica Jagaditsh 07/25/09 Response 072509.xlsx
implementation continue with their current
application for the first year?
Project Issues that need to be Do any districts have a free/reduced 8/3/2009 7/23/2009 7/31/2009 7 Daniel Hornsby MIS Contacts Terry Anderson, Requested via e-mail ..\Correspondence\Question
Planning addressed prior to tracking application? Jessica Jagaditsh 07/25/09 Response 072509.xlsx
implementation
Project Issues that need to be Which districts use Fee in TERMS? 8/3/2009 7/23/2009 7/31/2009 7 Daniel Hornsby MIS Contacts Terry Anderson, Requested via e-mail ..\Correspondence\Question
Planning addressed prior to Who expects to use it the first year Jessica Jagaditsh 07/25/09 Response 072509.xlsx
implementation in Skyward?
Project Issues that need to be Which districts use hand-helds? 8/3/2009 7/23/2009 7/31/2009 7 Daniel Hornsby MIS Contacts Terry Anderson, Requested via e-mail ..\Correspondence\Question
Planning addressed prior to That type/model? What is the file Jessica Jagaditsh 07/25/09 Response 072509.xlsx
implementation layout?
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6/30/2011 Skyward Implementation Plan 2:53 PM
Student Information System
Phase Task Description Due Date Start Date Finish Duration NEFEC Resources District Resources Skyward Comments Related Documents
Date (Days) Resources
Project Issues that need to be Which district will use Skylert the 8/3/2009 7/23/2009 7/25/2009 2 Daniel Hornsby Terry Anderson, Dixie plans on using
Planning addressed prior to first year? Jessica Jagaditsh Skylert SY 1011.
implementation Flagler and Gilchrist
are current School
Messenger customer
and will require a
download from
Skyward. E-mailed
Kevin McFerrin
07/23/09
Project Issues that need to be Provide Skyward with a list of school 8/3/2009 7/23/2009 7/31/2009 7 Daniel Hornsby Terry Anderson, E-mailed document to School Type.xls
Planning addressed prior to types by group. K-12, k-8, k-5, 9-12, Jessica Jagaditsh MIS contacts for
implementation etc. review 07/25/09.
Union, Dixie, Lafayette
Okay.
Project Planning Issues that need to be Determine security groups and who 8/3/2009 7/23/2009 #VALUE! Daniel Hornsby Terry Anderson,
addressed prior to is in each Jessica Jagaditsh
implementation
Project Planning Issues that need to be Does the food service package have 8/3/2009 7/23/2009 #VALUE! Daniel Hornsby Terry Anderson, No. Only POS
addressed prior to items that are required by DOE? Jessica Jagoditsh functionality.
implementation
Project Issues that need to be Provide Skyward with the 10 staff 8/3/2009 7/23/2009 7/27/2009 3 Daniel Hornsby, Linda Terry Anderson, ..\Contact
Planning addressed prior to who will have rights to elevate a call Niles, Candy Garcia Jessica Jagoditsh Information\NEFEC Contact
implementation request Info Sheet.xls
Project Skyward's Projected Skyward's proposed timeline for 8/21/2009 8/21/2009 8/21/2009 1 Daniel Hornsby Jessica Jagoditsh NEFEC STU Timeline.xlsx
Planning Timeline student
Training
Training Issues that need to be Develop training methodology for 8/3/2009 7/23/2009 8/25/2009 24 Daniel Hornsby Terry Anderson, See Student Training ..\Training\Training
addressed prior to each module. Number of trainees Jessica Jagaditsh Plan task under Breakdown.xls
implementation per module, NEFEC proctor, Training Training. Brenda will
method used be coordinating
training.
Training Issues that need to be Provide skyward with work flow 8/3/2009 7/23/2009 #VALUE! Daniel Hornsby MIS Contacts Terry Anderson, Requested via e-mail
addressed prior to process for each district. Jessica Jagoditsh 07/25/09
implementation
Training Number of days Obtain information from Skyward 7/28/2009 7/28/2009 1 Daniel Hornsby Jessica Jagoditsh ..\Training\NEFEC Training
training per module regarding the number of days agendas.htm
training per module
Training Grading and History Obtain training agenda from 7/28/2009 7/28/2009 1 Daniel Hornsby Jessica Jagoditsh ..\Training\02 - Grading and
training Agenda Skyward History Processing
Agenda.pdf
Training Demographic Training Obtain training agenda from 7/28/2009 7/28/2009 1 Daniel Hornsby Jessica Jagoditsh ..\Training\01 -
Agenda Skyward Demographics and System
Agenda.pdf
Training Health Training Obtain training agenda from 7/28/2009 7/28/2009 1 Daniel Hornsby Jessica Jagoditsh ..\Training\29 - Health
Documentation Skyward Records Agenda.pdf
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6/30/2011 Skyward Implementation Plan 2:53 PM
Student Information System
Phase Task Description Due Date Start Date Finish Duration NEFEC Resources District Resources Skyward Comments Related Documents
Date (Days) Resources
Training Family Access Agenda Obtain training agenda from 7/28/2009 7/28/2009 1 Daniel Hornsby Jessica Jagoditsh ..\Training\75 - Family
Skyward Access Agenda.pdf
Training Lesson Plans and Obtain training agenda from 7/28/2009 7/28/2009 1 Daniel Hornsby Jessica Jagoditsh ..\Training\141 - Lesson
Lesson Scheduler Skyward Plans Agenda.pdf
Training EduTrack Obtain training agenda from 7/28/2009 7/28/2009 1 Daniel Hornsby Jessica Jagoditsh ..\Training\104 - EduTrack
Skyward Agenda.pdf
Training Test Score Setup and Obtain training agenda from 7/28/2009 7/28/2009 1 Daniel Hornsby Jessica Jagoditsh ..\Training\83 - Test Score
Import Skyward Setup and Import
Agenda.pdf
Training Student Activities and Obtain training agenda from 7/28/2009 7/28/2009 1 Daniel Hornsby Jessica Jagoditsh ..\Training\82 - Student
Athletic Elegibility Skyward Activities and Athletic
Eligibility 10-24-07.pdf
Training Inquiry Overview Obtain training agenda from 7/28/2009 7/28/2009 1 Daniel Hornsby Jessica Jagoditsh ..\Training\80 - Inquiry
Skyward Overview Agenda.pdf
Training Graduation Obtain training agenda from 7/28/2009 7/28/2009 1 Daniel Hornsby Jessica Jagoditsh ..\Training\78 - Graduation
Requirements Skyward Requirements Agenda.pdf
Training Graduation Obtain training agenda from 7/28/2009 7/28/2009 1 Daniel Hornsby Jessica Jagoditsh ..\Training\78 - Graduation
Requirements Skyward Requirements Agenda.pdf
Training Food Service - Point Obtain training agenda from 7/28/2009 7/28/2009 1 Daniel Hornsby Jessica Jagoditsh ..\Training\77 - Food Service
of Sale Skyward - Point Of Sale Agenda.pdf
Training Fee Management Obtain training agenda from 7/28/2009 7/28/2009 1 Daniel Hornsby Jessica Jagoditsh ..\Training\76 - Fee
Skyward Management Agenda.pdf
Training Discipline Obtain training agenda from 7/28/2009 7/28/2009 1 Daniel Hornsby Jessica Jagoditsh ..\Training\59 - Discipline
Skyward Agenda.pdf
Training Entity Setup Obtain training agenda from 7/28/2009 7/28/2009 1 Daniel Hornsby Jessica Jagoditsh ..\Training\Agenda-System
Skyward Review(entity setup).pdf
Training Current Year Obtain training agenda from 7/28/2009 7/28/2009 1 Daniel Hornsby Jessica Jagoditsh ..\Training\12 - Current Year
Scheduling Skyward Scheduling Agenda.pdf
Training Next Year Scheduling - Obtain training agenda from 7/28/2009 7/28/2009 1 Daniel Hornsby Jessica Jagoditsh ..\Training\25 - Future
Workshop 2 Skyward Scheduling - Onsite Day 2 1-
2-08.pdf
Training Attendance Obtain training agenda from 7/28/2009 7/28/2009 1 Daniel Hornsby Jessica Jagoditsh ..\Training\13 - Attendance
Skyward Agenda.pdf
Training Special Education Obtain training agenda from 7/28/2009 7/28/2009 1 Daniel Hornsby Jessica Jagoditsh ..\Training\11 - Special Ed
Skyward Agenda.pdf
Training Food Service Obtain training agenda from 7/28/2009 7/28/2009 1 Daniel Hornsby Jessica Jagoditsh ..\Training\04 - Food Service
Skyward Agenda.pdf
Training Textbook Tracking Obtain training agenda from 8/25/2009 8/25/2009 1 Daniel Hornsby Jessica Jagoditsh ..\Training\84 - Textbook
Skyward Tracking Agenda.pdf
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Student Information System
Phase Task Description Due Date Start Date Finish Duration NEFEC Resources District Resources Skyward Comments Related Documents
Date (Days) Resources
Training Secondary Gradebook Obtain training agenda from 8/25/2009 8/25/2009 1 Daniel Hornsby Jessica Jagoditsh ..\Training\Class Agenda
Skyward Secondary Gradebook.doc
Training Standards Gradebook Obtain training agenda from 8/25/2009 8/25/2009 1 Daniel Hornsby Jessica Jagoditsh ..\Training\Class Agenda
Skyward Standards Gradebook.doc
Training Secondary Gradebook Obtain training agenda from 8/25/2009 8/25/2009 1 Daniel Hornsby Jessica Jagoditsh ..\Training\Secondary
- Setup Skyward Gradebook Setup for
EA+.doc
Training Standards Gradebook - Obtain training agenda from 8/25/2009 8/25/2009 1 Daniel Hornsby Jessica Jagoditsh ..\Training\Standards
Setup Skyward Gradebook Setup for
EA+.doc
Training Sky2Go Obtain training agenda from 8/25/2009 8/25/2009 1 Daniel Hornsby Jessica Jagoditsh ..\Training\Sky2Go
Skyward Information 12-21-05.doc
Training Student Training Plan Document develped and maintained 8/25/2009 #VALUE! Daniel Hornsby, Brenda Jessica Jagoditsh ..\Training\Training Plan
by Brenda Leto Leto Student.xlsx
Training Technical Staff Skyward on-site to train Technical #VALUE! Daniel Hornsby Jessica Jagoditsh
Training staff on database procedures, data
maintenance, update loading, and
progress client piece
Training System/DBA (Part I) iLinc systems/dba training 9/9/2009 9/9/2009 9/9/2009 1 Daniel Hornsby Jeff ..\Training\Skyward
Administration 1 Course
Manual V10.pdf
Training System/DBA (Part 2) iLinc systems/dba training 9/9/2009 9/9/2009 9/9/2009 1 Daniel Hornsby Jeff ..\Training\Skyward System
Admin II Manual.pdf
Data
Conversion
Data FTP Folder Skyward setup FTP folder used for 7/24/2009 7/25/2009 1 Daniel Hornsby ..\Data Conversion\FTP
Conversion data conversion Instructions.doc
Data Conversion Gather information needed for data 7/24/2009 7/25/2009 1 Daniel Hornsby ..\Data
Conversion Information conversion Conversion\Conversions
Booklet - Student Software
(2).pdf
Data Issues that need to be Provide Skyward with the student 8/3/2009 7/23/2009 7/31/2009 7 Daniel Hornsby Terry Anderson, ..\Data Conversion\Std Dict
Conversion addressed prior to 'data dictionary' Jessica Jagoditsh All2.pdf
implementation
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6/30/2011 Skyward Implementation Plan 2:53 PM
Student Information System
Phase Task Description Due Date Start Date Finish Duration NEFEC Resources District Resources Skyward Comments Related Documents
Date (Days) Resources
Data Conversion Initial upload SBR and Initial upload the SBR and SB2 data 8/15/2009 7/27/2009 8/24/2009 21 Ron Peacock, Mat Ford, The primary purpose ..\Data
SB2 files files, SBR header file, and Jerry Falls of the initial upload is Conversion\SKYWARD FTP
supplemental documents - Lafayette to test and document Process.txt
Only the process. Ron with
document the process
and provide to Daniel
for uploading into
project plan.
Data Student Request 5 student numbers from 8/4/2009 7/27/2009 7/27/2009 1 Daniel Hornsby E-mailed MIS contacts ..\Data Conversion\Skyward
Conversion name/number for districts to be used to generate the 07/27/09 Data Conversion.htm
supplemental supplemental documentation
documentation needed for data conversion
Data Future Scheduling Manual from Skyward reviewing 8/3/2009 8/3/2009 1 Daniel Hornsby Jessica Jagoditsh ..\Data Conversion\Future
Conversion Conversion Overview Future Scheduling Conversion Scheduling Conversion
Overview.doc
Data Conversion Data Conversion Student numbers for each district 8/4/2009 7/27/2009 #VALUE! Daniel Hornsby, Harry E-mailed MIS contacts ..\Data Conversion\Data
Students used for data conversion Jackson 07/27/09. Updated Conversion Students.xls
and assigned to Harry
to get remaining and
work with Ron to put
on Skyward FTP folder.
Data Conversion Data Conversion Status sheet of data conversion file 8/25/2009 #VALUE! Ron Peacock, Mat Ford, ..\Data Conversion\Data
Status transmission Jerry Falls Conversion Status.xlsx
Data Conversion Upload all files for all Upload the data files, header files, 09/11/09 8/26/2009 #VALUE! Ron Peacock, Mat Ford,
1 districts and supplemental documents Jerry Falls
Data Conversion Upload all files for Upload the data files, header files, 9/30/2009 #VALUE! Ron Peacock, Mat Ford,
remaining districts and supplemental documents Jerry Falls
Data Conversion Conversion of Skyward to convert all provided data 12/30/2009 #VALUE! Daniel Hornsby
Preliminary student for District review and verification.
data This conversion will include the
necessary components for the
district to begin the Next Year
Scheduling process on Skyward.
Data Conversion Delivery of converted Data to be loaded on District server. 3/1/2009 #VALUE! Daniel Hornsby
data
Data Conversion Data Comparison and Side by side comparison of current #VALUE! Daniel Hornsby
verification system and Skyward. Review and
verify data.
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6/30/2011 Skyward Implementation Plan 2:53 PM
Student Information System
Phase Task Description Due Date Start Date Finish Duration NEFEC Resources District Resources Skyward Comments Related Documents
Date (Days) Resources
Data Conversion Preliminary 8/1/2009 #VALUE! Daniel Hornsby
conversion complete
Data Conversion Data Verification Prepare and deliver requested data 8/1/2010 #VALUE! Daniel Hornsby
Materials to Skyward verification materials to Skyward in
preparation for the final conversion.
Data Conversion Final Data to Skyward Data to be configured and delivered 8/1/2010 #VALUE! Daniel Hornsby
for conversion. to Skyward for final conversion
process.
Data Conversion Skyward to convert Skyward to convert all provided 7/1/2010 #VALUE! Daniel Hornsby
final data data.
Data Conversion Final Data to be Data to be loaded and configured on #VALUE! Daniel Hornsby
Loaded on District server.
Server
Data Conversion Data Verification Skyward and District to proceed 8/1/2010 #VALUE! Daniel Hornsby
through all systems converted and
verify the data for accuracy.
Smart Start
Consultation
Smart Start System System overview to show 11/30/2009 #VALUE! Ron Peacock, Mat Ford,
Consultation Overview/Security participants basic features of the Jerry Falls
software.
Smart Start Essential Data Determination of District 11/30/2009 #VALUE! Ron Peacock, Mat Ford,
Consultation Elements Comparison methodology in regards to grading, Jerry Falls
scheduling, attendance, and all sub-
modules. Codes, reports, District
policy will be discussed during this
time-frame.
Smart Start Demographics and Student Entry/Withdrawal process 11/30/2009 #VALUE! Ron Peacock, Mat Ford,
Consultation Systems and entry and maintenance of all Jerry Falls
personal student and family data.
Review demographic reports.
Smart Start Current Year Walk-in scheduling process, and 11/30/2009 #VALUE! Ron Peacock, Mat Ford,
Consultation Scheduling schedule maintenance. Scheduling Jerry Falls
reports.
Smart Start Attendance Attendance entry and maintenance. 11/30/2009 #VALUE! Ron Peacock, Mat Ford,
Consultation Speed attendance entry. Jerry Falls
Attendance reports.
Smart Start Grading Grade entry, grade reporting, grade 11/30/2009 #VALUE! Ron Peacock, Mat Ford,
Consultation maintenance, transcripts. Jerry Falls
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Student Information System
Phase Task Description Due Date Start Date Finish Duration NEFEC Resources District Resources Skyward Comments Related Documents
Date (Days) Resources
Smart Start State Report Construction and generation of User 11/30/2009 #VALUE! Ron Peacock, Mat Ford,
Consultation Defined Reporting from within Jerry Falls
Skyward Software and State
Reporting
Smart Start Future Scheduling Future scheduling process, and 11/30/2009 #VALUE! Ron Peacock, Mat Ford,
Consultation schedule maintenance. Scheduling Jerry Falls
reports....
Smart Start Gradebook 11/30/2009 #VALUE! Ron Peacock, Mat Ford,
Consultation Jerry Falls
Smart Start Necessary Go Live Review remaining sub-modules 11/30/2009 #VALUE! Ron Peacock, Mat Ford,
Consultation Supplemental needed for go live and verify prelim Jerry Falls
Systems conversions if available
Smart Start Discussion of Spec contractual enhancements so 11/30/2009 #VALUE! Ron Peacock, Mat Ford,
Consultation Conditions of Sales Skyward can schedule and begin Jerry Falls
working on them
Software
Installation
Software Install SIS Software Install the SIS application for 9/3/2009 8/31/2009 Daniel Hornsby, Linda Skyward staff
Installation Student Management, Educator Niles, Kevin Buss, Nathan
Gradebook, Graduation McCraney
Requirements, Special Education,
Health Records, Discipline, Sky2Go,
Test Score Import, and Family
Access
Software Setup NEFEC Mobile Install the client version on the 9/3/2009 9/2/2009 Daniel Hornsby, Linda Skyward staff
Installation lab NEFEC training computers, Daniel's Niles, Kevin Buss, Nathan
pc, student team training pc, Linda's McCraney, Brenda Leto
pc, and Brenda's pc.
Software Test Environment Skyward on-site to assist with Daniel Hornsby Skyward staff
Installation Configuration testing of the environment.
Evaluation of system speed, client
piece interaction, and printer usage.
Software Setup Clients for Load client piece and/or web URL Daniel Hornsby Skyward staff
Installation district end-users shortcut on end-user machines.
Loading can take place over several
months.
Software Installation of PaC Installation of PaC client on Student 9/11/2009 9/3/2009 Daniel Hornsby Daniel - 9/3/09; ..\..\Skyward PaC Client
Installation Client Team computers. Student laptop - Setup Procedures.doc
9/3/09;
Software
Configuration
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Student Information System
Phase Task Description Due Date Start Date Finish Duration NEFEC Resources District Resources Skyward Comments Related Documents
Date (Days) Resources
Software Consultant to Upon completion of consulting, 12/15/2009 Daniel Hornsby Skyward staff
Configuration configure Skyward consultant will use the setup
Databases per worksheet to create system
consultation configuration in each districts'
findings database. This database will
eventually be used to add converted
data into.
Software Security Training Skyward will train security 1/31/2010 Daniel Hornsby Skyward staff
Configuration administrators how to create
securities
Software District creates Security creation will be ongoing at 1/31/2010 Daniel Hornsby Skyward staff
Configuration Skyward securities the district level for the remainder
of the 2009/2010 school year in
preparation for training and the
start of school
Module Setup
Module Setup Gradebook setup Receive worksheet for gradebook 8/3/2009 8/3/2009 1 Daniel Hornsby Jessica Jagoditsh Setup Worksheet-MASTER-
worksheet from Skyward 2008-02-v4.xls
Hardware
Hardware Pre-Install Pre-install Scope of Work 7/17/2009 7/17/2009 1 Kevin Buss, Nathan Mike Bianco ..\Hardware\NEFEC-FL Pre-
McCraney, Daniel Hornsby, Install Scope of Work.doc
Linda Niles
Hardware VM Implementation Guidelines for setting up hardware 7/17/2009 7/17/2009 1 Kevin Buss, Nathan Mike Bianco ..\Hardware\NEFEC-FL
Guidelines prior to install McCraney, Daniel Hornsby, Skyward VMware
Linda Niles Implementation
Guidelines.doc
Hardware Data Base Server Data Base server setup and running 7/20/2009 7/21/2009 2 Kevin Buss, Nathan
setup McCraney
Hardware Network Network configuration document 9/11/2009 8/30/2009 9/11/2009 10 Kevin Buss, Nathan Jeff Truckenbrod ..\Hardware\NEFEC-FL
Configuration McCraney Network Info.xls
Hardware Data Base Server Data Base server setup and running 7/20/2009 7/21/2009 2 Kevin Buss, Nathan
setup McCraney
Data Migration
Data Migration Determine what data Determine each district data Daniel Hornsby, Ron MIS Contacts
needs to be migration migration needs Peacock, Mat Ford, Candy
by district Garcia
Data Migration Develop Alternative In-house development of Daniel Hornsby, Ron MIS Contacts
to migrating data to application that can address data Peacock, Mat Ford, Candy
Skyward migration issues more cost Garcia
effectively
Future
Scheduling
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Student Information System
Phase Task Description Due Date Start Date Finish Duration NEFEC Resources District Resources Skyward Comments Related Documents
Date (Days) Resources
Future Verification Materials For verification purposes, Skyward 2/1/2010 Daniel Hornsby, Ron MIS Contacts
Scheduling to Skyward will request certain documentation Peacock, Mat Ford, Candy
and file layouts be delivered to Garcia
Skyward.
Future Final Future Data to be delivered in ASCII, 2/1/2010 Daniel Hornsby, Ron MIS Contacts
Scheduling Scheduling Data to comma delimited format or Excel. Peacock, Mat Ford, Candy
Skyward for Garcia
conversion.
Future Skyward to convert Skyward to convert all provided data 2/1/2010 Daniel Hornsby, Ron MIS Contacts
Scheduling final Future for District review and verification. Peacock, Mat Ford, Candy
Scheduling data This conversion will include the Garcia
necessary components for the
district to begin the Next Year
Scheduling process on Skyward.
Future Final Future Data to be loaded on District server. 2/1/2010 Daniel Hornsby, Ron MIS Contacts
Scheduling Scheduling Data to be Peacock, Mat Ford, Candy
Loaded on Garcia
District Server
Future Data Verification Side by side comparison of current 2/1/2010 Daniel Hornsby, Ron MIS Contacts
Scheduling system and Skyward. Review and Peacock, Mat Ford, Candy
verify data. Garcia
Future District and Security Skyward and District to set up 2/1/2010 Daniel Hornsby, Ron MIS Contacts
Scheduling Configuration system and assign security to end- Peacock, Mat Ford, Candy
users. Garcia
Future Deploy to End-Users District to allow access to Skyward 2/1/2010 Daniel Hornsby, Ron MIS Contacts
Scheduling database. Peacock, Mat Ford, Candy
Garcia
Future Future Scheduling Next Year scheduling process, and 4/1/2010 Daniel Hornsby, Ron MIS Contacts
Scheduling Training schedule maintenance. Scheduling Peacock, Mat Ford, Candy
reports. Garcia
Demographics
Demographics Verification Materials For verification purposes, Skyward 4/15/2010 Daniel Hornsby, Ron MIS Contacts
to Skyward will request certain documentation Peacock, Mat Ford, Candy
and file layouts be delivered to Garcia
Skyward.
Demographics Final Demographics Data to be delivered in ASCII, 4/15/2010 Daniel Hornsby, Ron MIS Contacts
Data to Skyward for comma delimited format or Excel. Peacock, Mat Ford, Candy
conversion. Garcia
Demographics Skyward to convert Skyward to convert all provided data 4/15/2010 Daniel Hornsby, Ron MIS Contacts
final Demographics for District review and verification. Peacock, Mat Ford, Candy
data This conversion will include the Garcia
necessary components for the
district to begin the Next Year
Scheduling process on Skyward.
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Student Information System
Phase Task Description Due Date Start Date Finish Duration NEFEC Resources District Resources Skyward Comments Related Documents
Date (Days) Resources
Demographics 5 days into To maintain scheduling data already 4/15/2010 Daniel Hornsby, Ron MIS Contacts
conversion, District created, Skyward programmers run Peacock, Mat Ford, Candy
sends backup to the conversion into a copy of the Garcia
Skyward and locks live database. This newly converted
Skyward until database overwrites the existing
conversion is database.
completed
Demographics Final Future Data to be loaded on District server. 4/15/2010 Daniel Hornsby, Ron MIS Contacts
Demographics data to Peacock, Mat Ford, Candy
be Loaded on Garcia
District Server
Demographics Data Verification Side by side comparison of current 4/15/2010 Daniel Hornsby, Ron MIS Contacts
system and Skyward. Review and Peacock, Mat Ford, Candy
verify data. Garcia
Demographics Continue District and Skyward and District to set up 4/15/2010 Daniel Hornsby, Ron MIS Contacts
Security Configuration system and assign security to end- Peacock, Mat Ford, Candy
users. Garcia
Demographics Deploy to End-Users District to allow access to Skyward 4/15/2010 Daniel Hornsby, Ron MIS Contacts
database. Peacock, Mat Ford, Candy
Garcia
Demographics Demographics Student Entry/Withdrawal process 4/15/2010 Daniel Hornsby, Ron MIS Contacts
Training and entry and maintenance of all Peacock, Mat Ford, Candy
personal student and family data. Garcia
Demographic reports.
District
Notifications
District NEFEC Board of Updated BOD regarding status of 6/18/2009 6/18/2009 6/18/2009 1 Candy Garcia
Notifications Directors Meeting Skyward
District July 2009 Newsletter Compose and post July 2009 7/15/2009 7/15/2009 7/15/2009 1 Daniel Hornsby E-mailed to MIS ..\Newsletter\July 2009
Notifications Newsletter contacts and posted Skyward Newsletter.doc
on website
District NEFEC Board of Available to BOD to give a status of 7/18/2009 7/16/2009 7/16/2009 1 John Chaires, Daniel
Notifications Directors Meeting Skyward Hornsby
District August 2009 Compose and post August 2009 8/1/2009 7/30/2009 7/30/2009 1 Daniel Hornsby E-mailed to MIS ..\Newsletter\August 2009
Notifications Newsletter Newsletter contacts 08/31/09. Skyward Newsletter.doc
District September 2009 Compose and post September 2009 9/1/2009 8/25/2009 8/31/2009 5 Daniel Hornsby E-mailed to MIS ..\Newsletter\September
Notifications Newsletter Newsletter contacts 08/31/09. 2009 Newsletter.doc
Weekly Calls
Weekly Calls 08/04/09 Weekly Conference call with Skyward 8/4/2009 8/4/2009 8/4/2009 1 Daniel Hornsby, Ron Jessica Jagoditsh Implementation Call
Implementation Call Peacock 080409.doc
Weekly Calls 08/11/09 Weekly Conference call with Skyward 8/11/2009 8/11/2009 8/11/2009 1 Daniel Hornsby, Ron Jessica Jagoditsh NEFEC Stu 8 11 09.doc
Implementation Call Peacock
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Student Information System
Phase Task Description Due Date Start Date Finish Duration NEFEC Resources District Resources Skyward Comments Related Documents
Date (Days) Resources
Weekly Calls 08/25/09 Weekly Conference call with Skyward 8/25/2009 8/25/2009 8/25/2009 1 Daniel Hornsby, Harry Jessica Jagoditsh NEFEC Stu 8.25.09.doc
Implementation Call Jackson, Jerry Falls
Status Meeting
Status Meetings 9/10/09 Meeting Weekly Meetings with NRIC staff 9/10/2009 9/10/2009 9/10/2009 1 NRIC Staff ..\Meetings\NRIC Skyward
Meeting 091009.docx
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