Ict Community Training Proposal - DOC by okp15188


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									                       SOUTH FATA DEVELOPMENT PROJECT,
           Special Development Unit, Planning and Development Department,
                          Government of NWFP, Peshawar.

                                   PROJECT PROPOSAL

1. Title of the proposal
“Improving communication, dissemination of information and building capacity of the
Project staff through Development of Project Website, Wide Area Network (WAN) and
                  imparting training to the Project staff in basic ICT”

2.     Project Background: The South FATA Development Project (SFDP), funded by
IFAD (International Fund for Agriculture Development) and the Government of Pakistan was
executed in 2001. The project is a Multi-sectoral Area Development Package with emphasis
on the development of agriculture through exploitation of land and water resources and
promotion of productive agricultural practices in a sustainable manner in the three Southern
Agencies of Kurram, North and South Waziristan of FATA (Pakistan), Human Resource
Development with emphasis on women and improvement of their income earning potential.
The project will also help in Institutional reforms for devolution of power at the local level.
Project Managers head the three Agencies at the Provincial Level; the Project Coordinator,
who is stationed at the Provincial Capital of North West Frontier Province, does the

       In the three Agencies the project aims to organize 750 male organizations (COs) and
240 women organizations (WOs) during its lifetime of 6 years. In order to strengthen these
organizations and institutionalize the approach various Government Line Departments are
working closely with the project to implement various physical infrastructure and other
developmental activities. These Line Agencies include Irrigation and Hydel Power, Local
Government and Rural Development, Agriculture Research and Extension, Livestock and
Dairy Development and Forest Department.
        The Project aims to improve living standard of 540,000 rural population of 32,000
extended families scattered over an area of 14,707 square kilometer. The Project aims on
participatory approaches leading to development both social and Infrastructure on sustainable
grounds. Being an innovative and multi-sectoral in nature with involvement of various
stakeholders including beneficiary communities and Government line departments, the project
development cycle include several processes and sub processes through which each
Community Organizations has to pass, which may result to create so many good lessons to be
generated not only within the project, but also to the outside world.

3.      Objectives of the proposed project
     1. To improve communication and generation of information on the Project Performance
        to various stakeholders in a users friendly, timely and effective way through
        development of a Website.
     2. Improve communication and exchange of information in a cost effective way through
        establishment of Wide Area Network (WAN).

      3. To share the Project experience and lessons learned globally not only with the
         communities, but also with other stakeholders including projects and programs.
      4. To build capacity of the Project support staff in basic ICT through trainings

4.       Activities for implementation of the proposed project

4.1      Development of Project website

4.1.1 Salient Features of the Website

        The website will be developed in English.
        The website will be citizen – centric and demand driven.
        It will provide a complementary channel for citizens dealing with the SFDP Official’s.
        The website shall enable convenient, low cost, high value, reliable and high quality
         services to the citizens concern with Rural developments.
        The design of the website shall be simple with minimum graphics concerning the
         downloading issue’s.
        The website shall provide a list of Frequently Asked Questions (FAQs).
        The website shall provide an effective complaints resolution process to end-users.
        It shall provide a framework for cross-departmental/cross agency service delivery.
        Various reports will be available for the download in PDF and ZIP format.
        The dynamic interaction should be available in the form of guest books and suggestion
        Website shall be easy to use, have sophisticated and well developed menu and have
         advance search facility.
        The website shall be designed using latest, industry standard web technologies, with
         the concept that ultimately it will fully interactive web site capable of handling on-line
         processing of and financial transactions.
        The website shall be Data driven based.
        The website shall comply with international web standards.
        Effective mechanism and surveillance system shall be used for detecting
         unauthorized/unwanted tampering/change in current or previous data even by the
         technical staff.

4.1.2    Activities in Designing and Development of Website
        Data Collection
        Designing of prototype
        Designing of Templates

        Implementation and testing of Prototypes
        Design changes and alteration
        Uploading and implementation of the final site
        Development of contents for the website
        Preparation of reports
        Testing the components and modules
        Testing the integrated system

4.2    Establishment of Wide Area Network (WAN)
       The project has recently developed an MIS at the head office (PCU) and at the three
agencies namely Kurram, NW, SW Agencies (AMUs). The designed software has been
deployed in all the above 4 locations.

       At the moment the data transfer between the AMUs and PCU is through disconnected
media like CDROM, Flash, Diskettes etc, which is not a reliable and efficient way of
communication of data and also a time consuming process while traveling the data from 400
Km on average. On the other side, sometimes the management needs quick information and
data to take timely decisions regarding crucial activities and issues confronting the Project

     In order to overcome the this problems, SFDP needs to establish a direct link with
AMUs for data communication to the PCU, which can be only be achieved by establishing
WAN amongst these locations.

4.2.1 Salient features of WAN

        With the help of WAN the data can be communicated electronically between central
         office of SFDP at Peshawar and the regional offices established in the agencies.

        This will help the PCU to receive the updated data from the agencies and accordingly
         the main database lying will also be modified according to the received information.
         In effect the management of SFDP will be in a better position to take timely decisions.

        The operational methodology for data transfer will be easy which will be handled by
         the existing staff of these locations and no additional specialized professional will be

4.2.2 Activities for WAN
      To establish an effective WAN for the Project, services of an Internet Service Provider
      (ISP) will be hired/ engaged, whereby one DSL Line for the PCU and three static IPs
      (Internet Prototocol) for the AMUs from the ISP will be obtained. The IPs will serve
      as WAN addresses for data communication.

4.3     Training to Project Staff in Basic ICT
        Based on our experience, the project staff including Social Organizers, Gender &
Development Officers and Planning and Monitoring Officers face difficulties during their
office operation specifically with respect to use of Computers such as frequent PCs shut
down, mal functioning, lack of skills in Windows operation & maintenance, installation of
software/hardware, expert command in windows/MS Office. Routine trouble shooting and
above problems and issues in communicating information electronically from the field to the
various levels. In order to equip the Project with basic ICT tools, a comprehensive training is
being proposed with the following activities:

4.3.1 Activities for Training to the Project staff in Basic ICT
According to the Course Outline offered by the Pakistan Educational Networks, the proposed
training in basic ICT will comprise of the following contents:
    1. History of Computer
    2. Windows
    3. Microsoft Word
    4. Using Internet
    5. Hardware and software training

5.0      Expected outcomes
5.1    Website Development
Communication and dissemination of Information about the project performance and learning
experience is improved.
           a.     The Project website will be updated on monthly basis incorporating project
                  progress and achievements including number of Organizations (male and
                  female) formed, number of membership obtained, savings generated,
                  number & amounts of loans disbursed and recovered, number of schemes
                  identified and implemented.
           b.     Number of Progress Reports (monthly, quarterly, six monthly and annual),
                  which include both physical and financial progress.
           c.     Project good practices, experiences and lessons learned shared with
                  comparatively very lower cost.
           d.     The project would reach large number of audience without waste of time
                  and with more than 70% reduction in the cost of communicating these
                  materials including prnting and transportation etc..

5.2       Establishment of WAN
      1. With establishment of WAN, all the AMUs will be able to connect with PCU
      simultaneously. Data transfer rate is higher than its counterpart option. The data loss rate
      is also minimum as compared to dial-up methodology.
          In addition to data communication amongst different locations, the offices can also use
          the facility of Internet without any additional cost.
      2. Minimum 70% time and 50% cost for transfer of information from the Agency
          Management Units (AMUs) to the Project Coordination Unit (PCU) will be saved
          through establishment of WAN.

5.3      Staff training in basic ICT
         (i)     Number of Project staff trained and equipped with basic ICT Tools.
         (ii)    Errors in reporting the Project outputs minimized by more than 80%.
         (iii) Project staff capapcity built to use the project equipments efficiently
                 minimizing the cost of operation and maintenance of these equipments by 50%

6.0   Timeline
6.1   Website Designing and Development
 Designing of Web                                           15 Days (Oct 26-Nov 09, 2005)
    Development of Web                                      20 Days (Nov 10 -29, 2005)
    Total time required in Days                             35 Days

Note: Collection of Data & Information, Contents Development and Documentation and
Quality assurance and testing will be undertaken parallel with Designing and and

6.2    Establishment of WAN
Software     Development    for            WAN 6 Weeks (Nov 08 to Dec 24, 2005)
Installation and Testing of the Software           01 Week (Dec 25-31, 2005).

6.3     Training to Project staff in basic ICT
        Total 30 Project staff members including Social Organizers, Planning & Monitoring
Officers, Gender & Development Officers will be given a 15 days comprehensive training in
the Basic ICT. The Training will be arranged in two session participated by 15 persons as

1st Session Training to 15 persons                 Six Days (Nov 05-20, 2005).

2nd Session Training to another 15 persons         Six Days (Nov 21-Dec 05, 2005)

*         The Project will contribute through (i) provision of DSA to the participants (i) Training
         venue, Computers.
**       The Project share will be used for establishing the Local Area Network and hosting
         charges for the next two years after three years of ENRAP funding.

     8.0     Implementing Agency/Organization:

Name of the Organization submitting          South FATA Development Project
the proposal
Contact Person/s                                1.    Dr. Fakhre Alam, Director General SDU/ Project
                                                      Director SFDP
                                                 2.   Mohammad Akbar, Monitoring Economist
Address                                      SDU/TADP Building, Khyber Road Peshawar, Pakistan
Telephone                                    92-91-9211453-4
Fax                                          92-91-9213467
Email                                            1. sfdp@netzone.net.pk
                                                 2. paghunda@yahoo.com
URL                                    Nil

     Project Information
Title of Proposed Activity                   “Improving communication, dissemination of information
                                             and building capacity of the Project staff through
                                             Development of Project Website, Wide Area Network
                                             (WAN) and imparting training to the Project staff in basic
Country where the Activity will take         Pakistan

Duration of Activity                           From (yy/mm)       To (yy/mm)      Total Number of days

                                             October 21, 2005    December        44 Days
                                                                 05, 2005.


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