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Lawn Care Sample Bid Proposals document sample
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State of Wisconsin
Wis. Statutes s.16.75
DOA-3070 (R08/2003)
BIDS MUST BE SEALED AND ADDRESSED TO:
AGENCY ADDRESS: Bid envelope must be sealed and plainly marked in lower corner with due date and Request for Bid
number. Late bids will be rejected. Bids MUST be date and time stamped by the soliciting
Department of Administration purchasing office on or before the date and time that the bid is due. Bids dated and time stamped in
Division of Enterprise Operations another office will be rejected. Receipt of a bid by the mail system does not constitute receipt of a
bid by the purchasing office. Any bid which is inadvertently opened as a result of not being properly
SBOP/CAPS and clearly marked is subject to rejection. Bids must be submitted separately, i.e., not included with
101 East Wilson Street, 9th Floor sample packages or other bids. Bid openings are public unless otherwise specified. Records will
Madison, WI 53702 be available for public inspection after issuance of the notice of intent to award or the award of the
If using PO Box, P.O. Box 7867, 53707-7867 contract. Bidder should contact person named below for an appointment to view the bid record.
Bids shall be firm for acceptance for sixty (60) days from date of bid opening, unless otherwise
REQUEST FOR BID # MA08-50111 noted. The attached terms and conditions apply to any subsequent award.
THIS IS NOT AN ORDER Bids MUST be date and time stamped no later than 2:00 PM CT.
BIDDER (Name and Address) October 10, 2007
Name (Contact for further information)
David C. Johnson
Phone Date
(608) 266-8613 September 18, 2007
Quote Price and Delivery FOB
FOB – Destination
Fax bids are accepted Fax bids are not accepted
Item Quantity
Description
No. and Unit
Lawn Care Services at five (5) State of Wisconsin, Department of Military Affairs
facilities located in Madison, Wisconsin.
The initial period ends October 30, 2008. Three renewal periods of one (1) year
each are available by mutual agreement of both the State and the contractor.
The renewal periods are November 1 through October 30.
Specifications and Requirements are included in Section 5.0.
Bid Price Sheet is included in Section 8.0.
Please provide the information listed below:
Payment Terms Delivery Time
We claim minority bidder preference [Wis. Stats. s. 16.75(3m)]. Under Wisconsin Statutes, a 5% preference may be granted to CERTIFIED Minority Business Enterprises. Bidder must be
certified by the Wisconsin Department of Commerce. If you have questions concerning the certification process, contact the Wisconsin Department of Commerce, 5th Floor, 201 W. Washington
Ave., Madison, Wisconsin 53702, (608) 267-9550. Does Not Apply to Printing Bids.
We are a work center certified under Wis. Stats. s. 16.752 employing persons with severe disabilities. Questions concerning the certification process should be addressed to the Work Center
Program, State Bureau of Procurement, 6th Floor, 101 E. Wilson St., Madison, Wisconsin 53702, (608) 266-2605.
Wis. Stats. s. 16.754 directs the state to purchase materials which are manufactured to the greatest extent in the United States when all other factors are substantially equal. Materials covered in our
bid were manufactured in whole or in substantial part within the United States, or the majority of the component parts thereof were manufactured in whole or in substantial part in the United States.
Yes No Unknown
In signing this bid we also certify that we have not, either directly or indirectly, entered into any agreement or participated in any collusion or otherwise taken any action in restraint of free competition;
that no attempt has been made to induce any other person or firm to submit or not to submit a bid; that this bid has been independently arrived at without collusion with any other bidder, competitor or
potential competitor; that this bid has not been knowingly disclosed prior to the opening of bids to any other bidder or competitor; that the above statement is accurate under penalty of perjury.
We will comply with all terms, conditions and specifications required by the state in this Request for Bid and all terms of our bid.
Name of Authorized Company Representative (Type or Print) Title
Phone ( )
Fax ( )
Signature of Above Date E-mail
This form can be made available in accessible formats upon request to qualified individuals with disabilities.
RFB # MA08-50111 Page 2 of 25
LAWN CARE SERVICES – Department of Military Affairs Due Date: October 10, 2007
STATE OF WISCONSIN
TABLE OF CONTENTS
1.0 INTRODUCTION AND PURPOSE
2.0 QUALIFICATIONS
3.0 BID PROCEDURE AND INSTRUCTIONS
4.0 BID ACCEPTANCE, EVALUATION AND AWARD
5.0 TECHNICAL REQUIREMENTS-Specifications
6.0 PERFORMANCE REQUIREMENTS
7.0 SUPPORT REQUIREMENTS
8.0 COST INFORMATION
9.0 REQUIRED FORMS
10.0 TERMS AND CONDITIONS
- STANDARD, SUPPLEMENTAL AND SPECIAL TERMS AND CONDITIONS
ATTACHMENTS
Bid Price Sheet
Vendor Information (DOA-3477)
Vendor Reference (DOA-3478)
Vendor Agreement (DOA-3333)
Designation of Confidential and Proprietary Information (DOA-3027)
Certificate of Site Visitation Form
DEFINITIONS
The following definitions are used throughout the Request for Bid:
Agency Department of Military Affairs
Bidder A vendor submitting a response to this Request for Bid
Contractor Successful bidder awarded the contract
Department Department of Military Affairs
DOA Department of Administration
MBE Minority Business Enterprise
RFB Request for Bid
State State of Wisconsin
RFB # MA08-50111 Page 3 of 25
LAWN CARE SERVICES – Department of Military Affairs Due Date: October 10, 2007
1.0 INTRODUCTION AND PURPOSE:
1.1 DESCRIPTION AND PURPOSE OF THE REQUEST FOR BIDS:
The State of Wisconsin, Department of Military Affairs, request bids for Lawn Care Services at
its five (5) facilities located in Madison, Wisconsin, and intends to use the results of this
process to award a contract for an initial period plus two (2) renewal periods.
The estimated annual value of this contract exceeds $25,000. The State does not guarantee
to purchase any specific dollar amount.
1.2 CONTRACT TERM AND RENEWAL:
The State of Wisconsin, Department of Military Affairs intends to utilize the results of this RFB
to award a contract for an initial period that ends October 30, 2008 with the option to renew for
two (2) additional one-year periods by mutual agreement of the Department of Military Affairs
and Contractor.
The contract shall automatically be renewed into its subsequent years unless Agency
Purchasing Services is notified, in writing, by the Contractor 90 calendar days prior to
expiration of the initial and/or succeeding Contract term(s); or Agency Purchasing Services
notifies the Contractor, in writing, 30 calendar days prior to expiration of the initial and/or
succeeding Contract term(s).
If a contract is awarded to a State-qualified work center the contract will begin November 1,
2007 and continue indefinitely under the condition that all State of Wisconsin work center
program criteria is met. Fair market pricing will be reviewed on an annual basis or when
significant changes occur in the contract.
2.0 QUALIFICATIONS:
To be eligible for an award, bidder must be qualified and able to provide the following as required or
the bid response will not be considered.
2.1 Bidder must be in the business of providing Lawn Care Services and must have done so for
the past three (3) years.
2.2 Bidder must supply with their bid a client list of three (3) firms to which similar Lawn Care
Services have been provided during the past three (3) year(s) to a comparable sized institution
or company. If contacted, information received from those clients may be used to determine
whether bidder meets Qualifications (see attached Vendor Reference form (DOA-3478).
2.3 Bidder must designate a person(s) to provide information on: Minority Business, Affirmative
Action. See attached Vendor Information form (DOA-3477).
2.4 The contractor is required to maintain insurance in compliance with Standard Terms and
Conditions (DOA-3054).
2.5 DEBARMENT: Federal Executive Order (E.O.) 12549 “Debarment” requires that all contractors
receiving individual awards, using federal funds, and all sub recipients certify that the
organization and its principals are not debarred, suspended, proposed for debarment, declared
ineligible, or voluntarily excluded by any Federal department or agency from doing business
with the Federal Government. Information on debarment is available at the following websites:
www.epls.gov and www.arnet.gov/far/.
RFB # MA08-50111 Page 4 of 25
LAWN CARE SERVICES – Department of Military Affairs Due Date: October 10, 2007
3.0 BID PROCESS, PROCEDURES AND INSTRUCTIONS:
3.1 REASONABLE ACCOMMODATIONS:
The Department will provide reasonable accommodations, including the provision of
informational material in an alternative format, for qualified individuals with disabilities upon
request. If you think you need accommodations at a bid opening/bidder conference, contact
David Johnson at 608-266-8613 (voice) or 608-264-9500 (FAX).
3.2 VENDOR REGISTRATION:
The State of Wisconsin’s purchasing information and vendor notification service is available to
all businesses and organizations that want to sell to the State. Anyone may access VendorNet
on the Internet at http://vendornet.state.wi.us to get information on state purchasing practices
and policies, goods and services that the state buys, and tips on selling to the State. Vendors
may use the same website address for inclusion on the bidders list for goods and services that
the organization wants to sell to the State. A subscription with notification guarantees the
organization will receive an e-mail message each time a state agency, including any campus
of the University of Wisconsin System, posts a request for bid in their designated
commodity/service area(s) with an estimated value over $25,000. Organizations with Internet
access receive paper copies in the mail. Increasingly, state agencies also are using
VendorNet to post simplified bids valued at $25,000 or less. Vendors also may receive e-mail
notices of these simplified bid opportunities.
An organization may also read the legal notices of the official state newspaper, the Wisconsin
State Journal, to learn about request for bid opportunities over $25,000 and request a copy
from the contracting agency.
In the future, requests for bids from the Agency for commodities or services will be sent
automatically only to vendors subscribing to VendorNet. If questions exist about VendorNet,
call the VendorNet Information Center at 1-800-482-7813 or, for Madison area organizations
call 264-7898.
At this time all fees have been waived.
3.3 CORRESPONDENCE, CLARIFICATIONS AND QUESTIONS:
Bidders are expected to raise any questions, exceptions, or additions they have concerning the
RFB document by September 28. If a bidder discovers any significant ambiguity, error,
conflict, discrepancy, mission, or other deficiency in this RFB, the bidder should immediately
notify the below named individual of such error and request modification or clarification of the
RFB document.
E-MAIL is preferred to: DavidC.Johnson@wisconsin.gov
FAX # (608) 264-9500
USPS ADDRESS COMMON CARRIER ADDRESS
David Johnson, Procurement Specialist David Johnson, Procurement Specialist
Wisconsin Department of Administration Wisconsin Department of Administration
Div. of Enterprise Operations/CAPS Div. of Enterprise Operations/CAPS
th
P.O. Box 7867 101 E. Wilson Street, 9 Floor
Madison, WI 53507-7867 Madison, WI 53502
All communication on all matters regarding this bid must refer to Request for Bid #MA08-
50111 and be directed to David Johnson by September 28, 2007.
RFB # MA08-50111 Page 5 of 25
LAWN CARE SERVICES – Department of Military Affairs Due Date: October 10, 2007
In the event that it becomes necessary to provide additional clarifying data or information, or to
revise any part of this RFB, supplements or revisions will be posted on VendorNet.
Any contact with State employees or administrative appointees concerning this RFB is
prohibited, except as authorized by the procurement manager, during the period from date of
release of the RFB until the notice of intent to contract is released. The current contractor may
contact appropriate Agency personnel working directly in the performance of its current
existing contract.
3.4 CALENDAR OF EVENTS:
DATE EVENT
September 18, 2007 Date of Issue of the RFB.
September 25 -26, 2007 Site Visits
September 28, 2007 Date Questions Due
October 3, 2007 Responses to Questions Posted
October 10, 2007 Bids Due from Bidders.
3.5 SUBMITTING A BID:
Bidders must submit one (1) original, marked as such, and one (1) copy of all materials for
acceptance of their bid, by the deadline shown on the Request for Bid form. A completed and
signed Request for Bid (DOA-3070) form, Certification of Site Visit, copies of permits,
insurance documents, those forms listed in Section 9.0, and other conditions proposed by the
contractor, shall be submitted to:
USPS ADDRESS COMMON CARRIER ADDRESS
David Johnson, Procurement Specialist David Johnson, Procurement Specialist
Wisconsin Department of Administration Wisconsin Department of Administration
Div. of Enterprise Operations/CAPS Div. of Enterprise Operations/CAPS
th
P.O. Box 7867 101 E. Wilson Street, 9 Floor
Madison, WI 53507-7867 Madison, WI 53502
Bid must be received in the above office. All bids must be time-stamped in by the State
Purchasing Office indicated in the RFB prior to the stated opening time. Bids not so stamped
will be considered late. Receipt of a bid by the State mail system does not constitute receipt of
a bid by the State Purchasing Office, for purposes of this Request for Bid.
All bids must be packaged, sealed, and show the following information on the outside of the
package:
Bidder's Name and Address
Request for Bid Title
Request for Bid Number
Bid Due Date
3.6 FAXED BID:
Faxed bids will NOT be accepted.
3.7 E-MAILED BID:
E-mailed bids will NOT be accepted.
RFB # MA08-50111 Page 6 of 25
LAWN CARE SERVICES – Department of Military Affairs Due Date: October 10, 2007
3.8 MULTIPLE BIDS:
Multiple bids from a bidder will be permissible; however each bid must conform fully to the
requirements for bid submission. Each such bid must be separately submitted and labeled as
Bid #1, Bid #2, etc. on each page included in the response.
3.9 INCURRING COSTS:
The State of Wisconsin is not liable for any cost incurred by a bidder in the process of
responding to this RFB.
3.10 NEWS RELEASES:
News releases pertaining to the RFB or to the acceptance, rejection, or evaluation of bids shall
not be made without the prior written approval of the State.
4.0 BID ACCEPTANCE, EVALUATION AND AWARD:
4.1 METHOD OF BID:
Bidder must submit a net unit price and an extended net total for item(s) specified. Prices
listed should be in US dollars.
4.2 METHOD OF AWARD:
Contract may be awarded to the lowest cost, responsive, responsible State-qualified work
center meeting fair market price and other work center program criteria per Wisconsin State
Statute 16.752.
OR
If the award is not made to a qualified work center, the contract will be awarded to the lowest
cost, responsive, responsible bidder whose bid is properly submitted and received and
provides the lowest price, as judged to be in the best interest of the State. In the event of
errors in calculation, unit price shall prevail.
4.3 BID OPENING:
th
Bids will be opened at 2:00 PM on October 10 at 101 E. Wilson St.,9 Floor, Madison,
Wisconsin. Names of the bidders may be read aloud at that time.
4.4 BID ACCEPTANCE:
Bids which do not comply with instructions or are unable to comply with specifications
contained in this RFB may be rejected by the State. The State retains the right to accept or
reject any or all bids, or accept or reject any part of a bid deemed to be in the best interest of
the State. The State shall be the sole judge as to compliance with the instructions contained in
this RFB.
4.5 BID REVIEW:
Bids will be reviewed to verify that they will meet all specified requirements in this RFB. This
verification may include requesting reports on the Bidder's financial stability, conducting
demonstrations of the Bidder's proposed products(s) and/or service(s), and reviewing results
of past awards to the Bidder by the State of Wisconsin.
RFB # MA08-50111 Page 7 of 25
LAWN CARE SERVICES – Department of Military Affairs Due Date: October 10, 2007
4.6 MINORITY PREFERENCE:
The State of Wisconsin is committed to the promotion of minority business in the State’s
purchasing program and a goal of placing 5% of its total purchasing dollars with certified
minority businesses. Authority for this program is found in ss. 15.10(2), 16.75(4), 16.75(5) and
560.03(2), Wisconsin Statutes. The contracting agency is committed to the promotion of
minority business in the State’s purchasing program.
Bids from certified Minority Business Enterprises may have points weighted by a factor of 1.00
to 1.05 to provide up to a five percent (5%) preference to these businesses.
4.7 NOTIFICATION OF AWARD:
Any Bidders who respond to this RFB with a bid shall be notified in writing of the State's intent
to the contract as a result of this RFB.
4.8 APPEALS PROCESS:
The appeals procedure applies to only those requests for bids that are greater than $25,000.
Notices of intent to protest must be made in writing. Protestors should make their protests as
specific as possible and shall identify statutes and Wisconsin Administrative Code provisions
that are alleged to have been violated.
The written notice of intent to protest the intent to award a contract must be filed with:
USPS ADDRESS COMMON CARRIER ADDRESS
WIJS-J4, ATTN: JULIE BREITZMAN WIJS-J4, ATTN: JULIE BREITZMAN
STATE DEPT OF MILITARY AFFAIRS STATE DEPT OF MILITARY AFFAIRS
PO BOX 14587 2400 WRIGHT ST.,
MADISON, WI 53708-0587 MADISON, WI 53704
and received in her office no later than five (5) working days after the notices of intent to award
are issued.
The written protest must be received in his/her office no later than ten (10) working days after
the notices of intent to award are issued.
The decision of the head of the procuring agency may be appealed to the Secretary of the
Department of Administration within five (5) working days of issuance, with a copy of such
appeal filed with the procuring agency, and provided the appeal alleges a violation of a statute
or a provision of the Wisconsin Administrative Code.
4.9 ORDER OF PRECEDENCE:
In the event of contract award, the contents of this RFB (including all attachments), RFB
addenda and revisions, the bid response from the successful bidder, and additional terms
agreed to, in writing, by the Department and contractor shall become part of the contract.
Failure of the successful bidder to accept these as a contractual agreement may result in a
cancellation of award.
The following priority for contract documents will be used if there are conflicts or disputes:
Official Purchase Order
Bid response as accepted by the State of Wisconsin
State’s Request for Bid
RFB # MA08-50111 Page 8 of 25
LAWN CARE SERVICES – Department of Military Affairs Due Date: October 10, 2007
4.10 LIQUIDATED DAMAGES:
Both parties acknowledge that it can be difficult to ascertain actual damages when a
Contractor fails to carry out the responsibilities of the Contract. Because of that, the
Contractor acknowledges that for the Contract resulting from this RFB, it will negotiate
liquidated damages, as required by the State, for the Contract. The Contractor agrees that the
agency shall have the right to liquidate such damages, through deduction from the Contractor's
invoices, in the amount equal to the damages incurred, or by direct billing to the Contractor.
5.0 SPECIFICATIONS / REQUIREMENTS:
All requirements in this section are mandatory. Conditions of bid that include the word “must” or “shall”
describe a mandatory requirement. All specifications are defined as mandatory minimum
requirements unless otherwise stated. If no bidder is able to comply with a given specification or
condition of bid, the State reserves the right to delete that specification or condition of bid. FAILURE
TO MEET A MANDATORY REQUIREMENT SHALL DISQUALIFY THE BID. This RFB document and
the awarded bidder’s (Contractor’s) response information shall become the Contract.
5.1 SCOPE OF WORK:
The work to be done by this project consists primarily of lawn maintenance and weed control.
The contractor shall provide all necessary personnel, labor, equipment, supervision and
materials to accomplish the work in accordance with specifications outlined below.
The principle items of work include:
5.1.1. Mowing, raking and trimming the areas designated on the attached maps.
Location 1: The Joint Force Headquarters (2400 Wright St.) will be mowed whenever
grass reaches the specified height (listed below).
Locations 2-5: There will only be twenty (20) cuttings between July 1 and June 30.
More cuttings during this time period will NOT be allowed.
Specified Height: The grass must be at least 3-½ inches in height before cutting.
Therefore, the number of cuttings may be less in the specified time period because of
slow growth.
The grass shall be mowed to an average height of 2¾ inches. Clippings on berms
shall be raked up or caught with a catcher. No grass clippings shall be permitted to
remain in the stone or bark mulch beds surrounding each building. Area's which
cannot be cut with a mower, including grass near sign posts, retaining walls, and
building walls shall be trimmed.
5.1.2. Pulling weeds by hand in the mulch beds surrounding the buildings, trees, and scrubs.
Application of Roundup to bark and stone mulch areas.
Weeding shall be accomplished as needed to preserve a good appearance. The area
included for weeding include all bark and stone mulch beds plus all individual trees
and scrubs which are surrounded by bark mulch. Roundup shall be used to prevent
growth of weeds in these areas.
5.2 SITE INSPECTION:
Prospective bidders will need to visit the job site between 7:30 a.m. and 3:00 p.m. on
September 25 or 26. Point of contact is Marv Messer, Supervisor of Building and Grounds,
(608) 242-3372, for all locations. Please call to schedule a time. The attached Certification of
Site Visit must also be signed by Bldg. Supervisor and submitted with your bid.
RFB # MA08-50111 Page 9 of 25
LAWN CARE SERVICES – Department of Military Affairs Due Date: October 10, 2007
5.3 REFERENCES:
Bidder must include in its bid response a completed Vendor Reference Form (DOA-3478),
which is attached, listing at least three (3) names of companies with whom the bidder has
performed commercial lawn mowing services similar to that required by this solicitation within
the last three (3) years. For each customer listed, the bidder must include the company name,
address, contact person and telephone number along with a brief description of the
product/service, which was the basis for the business relationship. The Agency will determine
which, if any references to contact to assess the quality of the product/service.
6.0 PERFORMANCE REQUIREMENTS:
6.1 GOVERNMENT REGULATIONS:
All work shall be preformed in accordance with normal conduct of government business.
6.2 DAMAGE TO GOVERNMENT PROPERTY:
The Contractor shall be liable for any damage to government property caused by his
employees or equipment in the execution of the work.
6.3 WORK SCHEDULE:
The Contractor shall arrange his work so not to cause interference with the normal conduct of
government business. All work schedules shall be approved by the Building Superintendent.
6.4 POOR PERFORMANCE:
All work will be observed by the Superintendent or his representative. Any failure to meet the
requirements herein may lead to the cancellation of the contract. Contractor will correct or
have corrected any substandard work as requested by the agency. Such work shall be at no
extra cost to the State.
7.0 SUPPORT REQUIREMENTS:
7.1 PERMITS:
The Contractor shall, without additional expense to the government, obtain any licenses and
permits required for prosecution of the work and for complying with all applicable federal, state,
and local laws.
7.2 INSURANCE:
The contractor performing services for the State of Wisconsin shall:
7.2.1 Maintain worker’s compensation insurance as required by Wisconsin Statutes, for all
employees engaged in the work.
7.2.2. Maintain commercial liability, bodily injury and property damage insurance against any
claim(s) which might occur in carrying out this agreement/contract. Minimum
coverage shall be $1,000,000 liability for bodily injury and property damage including
products liability and completed operations.
8.0 COST INFORMATION:
Bidders must fully complete the attached Bid Price Sheet. Alternate formats may be rejected.
RFB # MA08-50111 Page 10 of 25
LAWN CARE SERVICES – Department of Military Affairs Due Date: October 10, 2007
BID PRICE SHEET
Item No. Quantity DESCRIPTION Price Total
Lawn Care Services Use 20 cuttings
(Per Cutting) to calculate
1 As needed Location 1: Total column.
Joint Force Headquarters
2400 Wright St.
Madison, WI $ . $ .
2 20 EA Location 2:
Madison Bldg. 901
2402 Bowman St.
Madison, WI $ . $ .
3 20 EA Location 3:
Army Aviation Support Facility # 2
1950 Pearson St.
Madison, WI $ . $ .
4 20 EA Location 4:
Madison 147th Aviation Bn.
1954 Pearson St.
Madison, WI $ . $ .
5 20 EA Location 5:
National Guard Armory
1420 Wright St.
Madison, WI $ . $ .
6 TOTAL ALL LOCATIONS LISTED ABOVE TOTAL $ .
BID PRICE SHALL INCLUDE ALL COSTS TO MOW ,
TRIM, RAKE, WEED AND APPLY ROUNDUP (OR
EQUIVALENT) TO DESIGNATED AREAS AS SHOWN
ON ATTACHED SITE PLANS.
*NOTE: The actual number of cuttings for
Joint Force Headquarters may be greater
than 20. Twenty (20) is being used for
determining contract award only.
Company Name:
Authorized Signer:
Signature: Date:
RFB # MA08-50111 Page 11 of 25
LAWN CARE SERVICES – Department of Military Affairs Due Date: October 10, 2007
9.0 REQUIRED FORMS:
The following forms must be completed and submitted with the bid in accordance with the instructions
given within this bid document. Blank forms are attached.
Request for Bid Form (DOA-3070), completed and signed
Vendor Information (DOA-3477)
Vendor Reference (DOA-3478)
Vendor Agreement (DOA-3333)
Certification of Site Visit
Cost Sheet
10.0 TERMS AND CONDITIONS:
The State of Wisconsin reserves the right to incorporate standard State contract provisions into any
contract negotiated with any bid submitted responding to this RFB (Standard Terms and Conditions
(DOA-3054) and Supplemental Standard Terms and Conditions for Procurements for Services (DOA-
3681)). Failure of the successful bidder to accept these obligations in a contractual agreement may
result in cancellation of the award.
SPECIAL TERMS AND CONDITIONS
10.1 CANCELLATION AND TERMINATION:
The State reserves the right to cancel the Contract for any reason, by giving written notice to
Contractor of such cancellation and specifying the effective date thereof, at least XXX days
before the effective date of such cancellation. Contractor shall, in the event of such
cancellation, be entitled to receive compensation for any work accepted hereunder in
accordance with the State's order(s). Contractor may also be compensated for partially
completed work in the event of such cancellation. The compensation for such partially
completed work shall be no more than the percentage of completion of each work effort, as
determined in the sole discretion of the State, times the corresponding payment for completion
of such work as set forth in the State's order(s).
In addition, the State reserves the right to terminate the Contract for reasons of breach of
contract, by giving written notice to Contractor of such termination and specifying the effective
date thereof, at least ten (10) days before the effective date of such termination. Contractor
shall, in the event of such termination, be entitled to receive compensation for any work
accepted hereunder in accordance with the State's order(s). Contractor shall also be
compensated for partially completed work in the event of such termination. The compensation
for such partially completed work shall be no more than the percentage of completion of each
work effort, as determined in the sole discretion of the State, times the corresponding payment
for completion of such work as set forth in the State's order(s).
Failure to maintain the required Certificates of Insurance, Permits and Licenses shall be cause
for Contract termination. If the Contractor fails to maintain and keep in force the insurance as
provided in the State of Wisconsin Standard Terms and Conditions, the State has the right to
cancel and terminate the Contract without notice.
Upon cancellation, termination or other expiration of the Contract, each party shall forthwith
return to the other all papers, materials, and other properties of the other held by each for
purposes of execution of the Contract. In addition, each party will assist the other party in the
orderly termination of this Contract and the transfer of all aspects hereof, tangible or intangible,
as may be necessary for the orderly, non-disruptive business continuation of each party.
RFB # MA08-50111 Page 12 of 25
LAWN CARE SERVICES – Department of Military Affairs Due Date: October 10, 2007
10.2 MODIFICATIONS OF CONTRACT:
Any alterations made to the Contract must be rendered in writing and signed by both
responsible parties; no changes without such signed documentation shall be valid. No
alterations outside of the general scope and intent of the original Request for Bid or in excess
of allowable and accepted price changes shall be made.
10.3 PROPRIETARY INFORMATION:
Any restrictions on the use of data contained within a Request for Bid must be clearly stated in
the bid itself. Proprietary information submitted in response to a request will be handled in
accordance with applicable State of Wisconsin procurement regulations and the Wisconsin
public records law. Proprietary restrictions normally are not accepted. However, when
accepted, it is the bidder’s responsibility to defend the determination in the event of an appeal
or litigation.
Data contained in a bid, all documentation provided therein, and innovations developed as a
result of the contracted commodities or services cannot be copyrighted or patented. All data,
documentation, and innovations become the property of the State of Wisconsin.
Any material submitted by the bidder in response to this RFB that the bidder considers
confidential and proprietary information and which qualifies as a trade secret, as provided in s.
19.36(5), Wis. Stats., or material which can be kept confidential under the Wisconsin public
records law, must be identified on a Designation of Confidential and Proprietary Information
form (DOA-3027), which is attached. Confidential information must be labeled as such.
Cost (pricing) always becomes public information when bids are opened, and therefore cannot
be kept confidential. Any other requests for confidentiality MUST be justified in writing on the
form provided and included in the bid submitted.
10.4 AFFIRMATIVE ACTION:
As a State agency, Agency requires contractors issued a Contract exceeding $25,000 to
provide an Affirmative Action Plan. Failure to comply appropriately with these requirements
can lead to bidder’s company being banned from doing business with any agency of the State
of Wisconsin. Additionally, failure to comply can result in termination of the Contract, or
withholding of payment. Provide the requested information on the Vendor Information form
(DOA-3477) attached.
10.5 TAX EXEMPTIONS AND CERTIFICATION OF COLLECTION OF SALES AND USE TAX:
The State of Wisconsin shall not enter into a contract with a bidder, and reserves the right to
cancel any existing contract, if the bidder or contractor has not met or complied with the
requirements of s.77.66 Wis. Stats., and related statutes regarding certification for collection of
sales and use tax.
The State of Wisconsin is exempt from payment of all federal tax and Wisconsin state and
local taxes on its purchase except Wisconsin excise taxes as defined in the Standard Terms
and Conditions. Minnesota allows sales tax exemption for IRC 5019(C) organizations, which
includes the Agency. Therefore, the Owner does not pay Minnesota tax.
RFB # MA08-50111 Page 13 of 25
LAWN CARE SERVICES – Department of Military Affairs Due Date: October 10, 2007
10.6 PAYMENT TERMS:
Payment will not be made until the service is determined to meet all specifications and has
been accepted by the State of Wisconsin.
State agencies must meet a statutory mandate to pay or reject invoices within 30 days of
receipt. Before payment is made, the ordering agency must verify that all invoiced charges are
correct and financial conditions are in compliance with the contract and corresponding
Purchase Order. Only properly submitted invoices will be officially received for payment.
Prompt payment requires that invoices be clear, complete and in compliance with conditions of
this Request for Bid and subsequent purchase orders.
Each invoice shall be itemized and must include any applicable purchase order number.
Payment for invoices that do not include detailed pricing information may be delayed until this
information is received.
The Contractor shall submit charges to reflect the prices and discounts established for the
items on the Contract. The Contractor will be paid after goods and/or services have been
delivered, installed (if required), and accepted as specified. A good faith dispute creates an
exception to prompt payment.
RFB # MA08-50111 Page 14 of 25
LAWN CARE SERVICES – Department of Military Affairs Due Date: October 10, 2007
Wisconsin Department of Administration
DOA-3054 (R10/2005)
Ch. 16, 19, 51, Wis. Stats.
Page 1 of 3
Standard Terms And Conditions
(Request For Bids / Proposals)
1.0 SPECIFICATIONS: The specifications in this request are are deemed favorable. All payment terms must allow
the minimum acceptable. When specific manufacturer and the option of net thirty (30).
model numbers are used, they are to establish a design,
type of construction, quality, functional capability and/or 7.0 UNFAIR SALES ACT: Prices quoted to the State of
performance level desired. When alternates are Wisconsin are not governed by the Unfair Sales Act.
bid/proposed, they must be identified by manufacturer, stock
number, and such other information necessary to establish 8.0 ACCEPTANCE-REJECTION: The State of Wisconsin
equivalency. The State of Wisconsin shall be the sole judge reserves the right to accept or reject any or all
of equivalency. Bidders/proposers are cautioned to avoid bids/proposals, to waive any technicality in any bid/proposal
bidding alternates to the specifications which may result in submitted, and to accept any part of a bid/proposal as
rejection of their bid/proposal. deemed to be in the best interests of the State of
Wisconsin.
2.0 DEVIATIONS AND EXCEPTIONS: Deviations and excep-
tions from original text, terms, conditions, or specifications Bids/proposals MUST be date and time stamped by the
shall be described fully, on the bidder's/proposer's letter- soliciting purchasing office on or before the date and time
head, signed, and attached to the request. In the absence that the bid/proposal is due. Bids/proposals date and time
of such statement, the bid/proposal shall be accepted as in stamped in another office will be rejected. Receipt of a
strict compliance with all terms, conditions, and specifica- bid/proposal by the mail system does not constitute receipt
tions and the bidders/proposers shall be held liable. of a bid/proposal by the purchasing office.
3.0 QUALITY: Unless otherwise indicated in the request, all 9.0 METHOD OF AWARD: Award shall be made to the lowest
material shall be first quality. Items which are used, responsible, responsive bidder unless otherwise specified.
demonstrators, obsolete, seconds, or which have been
discontinued are unacceptable without prior written approval 10.0 ORDERING: Purchase orders or releases via purchasing
by the State of Wisconsin. cards shall be placed directly to the contractor by an
authorized agency. No other purchase orders are
4.0 QUANTITIES: The quantities shown on this request are authorized.
based on estimated needs. The state reserves the right to
increase or decrease quantities to meet actual needs. 11.0 PAYMENT TERMS AND INVOICING: The State of
Wisconsin normally will pay properly submitted vendor
5.0 DELIVERY: Deliveries shall be F.O.B. destination freight invoices within thirty (30) days of receipt providing goods
prepaid and included unless otherwise specified. and/or services have been delivered, installed (if required),
and accepted as specified.
6.0 PRICING AND DISCOUNT: The State of Wisconsin quali-
fies for governmental discounts and its educational institu- Invoices presented for payment must be submitted in
tions also qualify for educational discounts. Unit prices shall accordance with instructions contained on the purchase
reflect these discounts. order including reference to purchase order number and
submittal to the correct address for processing.
6.1 Unit prices shown on the bid/proposal or contract
shall be the price per unit of sale (e.g., gal., cs., doz., A good faith dispute creates an exception to prompt
ea.) as stated on the request or contract. For any payment.
given item, the quantity multiplied by the unit price
shall establish the extended price, the unit price shall 12.0 TAXES: The State of Wisconsin and its agencies are
govern in the bid/proposal evaluation and contract exempt from payment of all federal tax and Wisconsin state
administration. and local taxes on its purchases except Wisconsin excise
taxes as described below.
6.2 Prices established in continuing agreements and
term contracts may be lowered due to general market The State of Wisconsin, including all its agencies, is
conditions, but prices shall not be subject to increase required to pay the Wisconsin excise or occupation tax on
for ninety (90) calendar days from the date of award. its purchase of beer, liquor, wine, cigarettes, tobacco
Any increase proposed shall be submitted to the products, motor vehicle fuel and general aviation fuel.
contracting agency thirty (30) calendar days before However, it is exempt from payment of Wisconsin sales or
the proposed effective date of the price increase, and use tax on its purchases. The State of Wisconsin may be
shall be limited to fully documented cost increases to subject to other states' taxes on its purchases in that state
the contractor which are demonstrated to be indus- depending on the laws of that state. Contractors perform-
trywide. The conditions under which price increases ing construction activities are required to pay state use tax
may be granted shall be expressed in bid/proposal on the cost of materials.
documents and contracts or agreements.
13.0 GUARANTEED DELIVERY: Failure of the contractor to
6.3 In determination of award, discounts for early adhere to delivery schedules as specified or to promptly
payment will only be considered when all other con- replace rejected materials shall render the contractor liable
ditions are equal and when payment terms allow at for all costs in excess of the contract price when alternate
least fifteen (15) days, providing the discount terms procurement is necessary. Excess costs shall include the
administrative costs.
DOA-3054
Page 2 of 3
14.0 ENTIRE AGREEMENT: These Standard Terms and awarded, the contractor must submit the plan to the
Conditions shall apply to any contract or order awarded as contracting state agency for approval. Instructions
a result of this request except where special requirements on preparing the plan and technical assistance
are stated elsewhere in the request; in such cases, the regarding this clause are available from the
special requirements shall apply. Further, the written contracting state agency.
contract and/or order with referenced parts and attach-
ments shall constitute the entire agreement and no other 19.2 The contractor agrees to post in conspicuous places,
terms and conditions in any document, acceptance, or available for employees and applicants for employ-
acknowledgment shall be effective or binding unless ment, a notice to be provided by the contracting state
expressly agreed to in writing by the contracting authority. agency that sets forth the provisions of the State of
Wisconsin's nondiscrimination law.
15.0 APPLICABLE LAW: This contract shall be governed under
the laws of the State of Wisconsin. The contractor shall at 19.3 Failure to comply with the conditions of this clause
all times comply with and observe all federal and state may result in the contractor's becoming declared an
laws, local laws, ordinances, and regulations which are in "ineligible" contractor, termination of the contract, or
effect during the period of this contract and which in any withholding of payment.
manner affect the work or its conduct. The State of
Wisconsin reserves the right to cancel this contract if the 20.0 PATENT INFRINGEMENT: The contractor selling to the
contractor fails to follow the requirements of s. 77.66, Wis. State of Wisconsin the articles described herein guarantees
Stats., and related statutes regarding certification for the articles were manufactured or produced in accordance
collection of sales and use tax. The State of Wisconsin with applicable federal labor laws. Further, that the sale or
also reserves the right to cancel this contract with any use of the articles described herein will not infringe any
federally debarred contractor or a contractor that is United States patent. The contractor covenants that it will
presently identified on the list of parties excluded from at its own expense defend every suit which shall be brought
federal procurement and non-procurement contracts. against the State of Wisconsin (provided that such
contractor is promptly notified of such suit, and all papers
16.0 ANTITRUST ASSIGNMENT: The contractor and the State therein are delivered to it) for any alleged infringement of
of Wisconsin recognize that in actual economic practice, any patent by reason of the sale or use of such articles, and
overcharges resulting from antitrust violations are in fact agrees that it will pay all costs, damages, and profits recov-
usually borne by the State of Wisconsin (purchaser). erable in any such suit.
Therefore, the contractor hereby assigns to the State of
Wisconsin any and all claims for such overcharges as to 21.0 SAFETY REQUIREMENTS: All materials, equipment, and
goods, materials or services purchased in connection with supplies provided to the State of Wisconsin must comply
this contract. fully with all safety requirements as set forth by the
Wisconsin Administrative Code and all applicable OSHA
17.0 ASSIGNMENT: No right or duty in whole or in part of the Standards.
contractor under this contract may be assigned or dele-
gated without the prior written consent of the State of 22.0 WARRANTY: Unless otherwise specifically stated by the
Wisconsin. bidder/proposer, equipment purchased as a result of this
request shall be warranted against defects by the
18.0 WORK CENTER CRITERIA: A work center must be certi- bidder/proposer for one (1) year from date of receipt. The
fied under s. 16.752, Wis. Stats., and must ensure that equipment manufacturer's standard warranty shall apply as
when engaged in the production of materials, supplies or a minimum and must be honored by the contractor.
equipment or the performance of contractual services, not
less than seventy-five percent (75%) of the total hours of 23.0 INSURANCE RESPONSIBILITY: The contractor perform-
direct labor are performed by severely handicapped ing services for the State of Wisconsin shall:
individuals.
23.1 Maintain worker's compensation insurance as
19.0 NONDISCRIMINATION / AFFIRMATIVE ACTION: In required by Wisconsin Statutes, for all employees
connection with the performance of work under this engaged in the work.
contract, the contractor agrees not to discriminate against
any employee or applicant for employment because of age, 23.2 Maintain commercial liability, bodily injury and prop-
race, religion, color, handicap, sex, physical condition, erty damage insurance against any claim(s) which
developmental disability as defined in s. 51.01(5), Wis. might occur in carrying out this agreement/contract.
Stats., sexual orientation as defined in s. 111.32(13m), Wis. Minimum coverage shall be one million dollars
Stats., or national origin. This provision shall include, but ($1,000,000) liability for bodily injury and property
not be limited to, the following: employment, upgrading, damage including products liability and completed
demotion or transfer; recruitment or recruitment advertising; operations. Provide motor vehicle insurance for all
layoff or termination; rates of pay or other forms of owned, non-owned and hired vehicles that are used
compensation; and selection for training, including appren- in carrying out this contract. Minimum coverage shall
ticeship. Except with respect to sexual orientation, the be one million dollars ($1,000,000) per occurrence
contractor further agrees to take affirmative action to combined single limit for automobile liability and
ensure equal employment opportunities. property damage.
19.1 Contracts estimated to be over twenty-five thousand 23.3 The state reserves the right to require higher or lower
dollars ($25,000) require the submission of a written limits where warranted.
affirmative action plan by the contractor. An exemp-
tion occurs from this requirement if the contractor has
a workforce of less than twenty-five (25) employees.
Within fifteen (15) working days after the contract is
DOA-3054
Page 3 of 3
24.0 CANCELLATION: The State of Wisconsin reserves the Bidders are encouraged to bid products with recycled
right to cancel any contract in whole or in part without content which meet specifications.
penalty due to nonappropriation of funds or for failure of the
contractor to comply with terms, conditions, and specifica- 30.0 MATERIAL SAFETY DATA SHEET: If any item(s) on an
tions of this contract. order(s) resulting from this award(s) is a hazardous chemi-
25.0 VENDOR TAX DELINQUENCY: Vendors who have a cal, as defined under 29CFR 1910.1200, provide one (1)
delinquent Wisconsin tax liability may have their payments copy of a Material Safety Data Sheet for each item with the
offset by the State of Wisconsin. shipped container(s) and one (1) copy with the invoice(s).
26.0 PUBLIC RECORDS ACCESS: It is the intention of the 31.0 PROMOTIONAL ADVERTISING / NEWS RELEASES:
state to maintain an open and public process in the solicita- Reference to or use of the State of Wisconsin, any of its
tion, submission, review, and approval of procurement departments, agencies or other sub-units, or any state offi-
activities. cial or employee for commercial promotion is prohibited.
News releases pertaining to this procurement shall not be
Bid/proposal openings are public unless otherwise speci- made without prior approval of the State of Wisconsin.
fied. Records may not be available for public inspection Release of broadcast e-mails pertaining to this procurement
prior to issuance of the notice of intent to award or the shall not be made without prior written authorization of the
award of the contract. contracting agency.
27.0 PROPRIETARY INFORMATION: Any restrictions on the 32.0 HOLD HARMLESS: The contractor will indemnify and
use of data contained within a request, must be clearly save harmless the State of Wisconsin and all of its officers,
stated in the bid/proposal itself. Proprietary information agents and employees from all suits, actions, or claims of
submitted in response to a request will be handled in any character brought for or on account of any injuries or
accordance with applicable State of Wisconsin damages received by any persons or property resulting
procurement regulations and the Wisconsin public records from the operations of the contractor, or of any of its
law. Proprietary restrictions normally are not accepted. contractors, in prosecuting work under this agreement.
However, when accepted, it is the vendor's responsibility to
defend the determination in the event of an appeal or 33.0 FOREIGN CORPORATION: A foreign corporation (any
litigation. corporation other than a Wisconsin corporation) which
becomes a party to this Agreement is required to conform
27.1 Data contained in a bid/proposal, all documentation to all the requirements of Chapter 180, Wis. Stats., relating
provided therein, and innovations developed as a to a foreign corporation and must possess a certificate of
result of the contracted commodities or services authority from the Wisconsin Department of Financial
cannot be copyrighted or patented. All data, docu- Institutions, unless the corporation is transacting business
mentation, and innovations become the property of in interstate commerce or is otherwise exempt from the
the State of Wisconsin. requirement of obtaining a certificate of authority. Any
foreign corporation which desires to apply for a certificate of
27.2 Any material submitted by the vendor in response to authority should contact the Department of Financial
this request that the vendor considers confidential Institutions, Division of Corporation, P. O. Box 7846,
and proprietary information and which qualifies as a Madison, WI 53707-7846; telephone (608) 267-7577.
trade secret, as provided in s. 19.36(5), Wis. Stats.,
or material which can be kept confidential under the 34.0 WORK CENTER PROGRAM: The successful
Wisconsin public records law, must be identified on a bidder/proposer shall agree to implement processes that
Designation of Confidential and Proprietary Informa- allow the State agencies, including the State of Wisconsin
tion form (DOA-3027). Bidders/proposers may System, to satisfy the State's obligation to purchase goods
request the form if it is not part of the Request for and services produced by work centers certified under the
Bid/Request for Proposal package. Bid/proposal State Use Law, s.16.752, Wis. Stat. This shall result in
prices cannot be held confidential. requiring the successful bidder/proposer to include
products provided by work centers in its catalog for State
28.0 DISCLOSURE: If a state public official (s. 19.42, Wis. agencies and campuses or to block the sale of comparable
Stats.), a member of a state public official's immediate items to State agencies and campuses.
family, or any organization in which a state public official or
a member of the official's immediate family owns or controls 35.0 FORCE MAJEURE: Neither party shall be in default by
a ten percent (10%) interest, is a party to this agreement, reason of any failure in performance of this Agreement in
and if this agreement involves payment of more than three accordance with reasonable control and without fault or
thousand dollars ($3,000) within a twelve (12) month negligence on their part. Such causes may include, but are
period, this contract is voidable by the state unless appro- not restricted to, acts of nature or the public enemy, acts of
priate disclosure is made according to s. 19.45(6), Wis. the government in either its sovereign or contractual
Stats., before signing the contract. Disclosure must be capacity, fires, floods, epidemics, quarantine restrictions,
made to the State of Wisconsin Ethics Board, 44 East strikes, freight embargoes and unusually severe weather,
Mifflin Street, Suite 601, Madison, Wisconsin 53703 but in every case the failure to perform such must be
(Telephone 608-266-8123). beyond the reasonable control and without the fault or
negligence of the party.
State classified and former employees and certain State of
Wisconsin faculty/staff are subject to separate disclosure
requirements, s. 16.417, Wis. Stats.
29.0 RECYCLED MATERIALS: The State of Wisconsin is
required to purchase products incorporating recycled mate-
rials whenever technically and economically feasible.
State of Wisconsin Division of Agency Services
Department of Administration Bureau of Procurement
DOA-3681 (01/2001)
ss. 16, 19 and 51, Wis. Stats.
Supplemental Standard Terms and Conditions
for Procurements for Services
1.0 ACCEPTANCE OF BID/PROPOSAL CONTENT: The con- 3.2 Contractors shall agree as part of the contract for
tents of the bid/proposal of the successful contractor will services that during performance of the contract, the
become contractual obligations if procurement action ensues. contractor will neither provide contractual services nor
enter into any agreement to provide services to a
2.0 CERTIFICATION OF INDEPENDENT PRICE person or organization that is regulated or funded by
DETERMINATION: By signing this bid/proposal, the the contracting agency or has interests that are
bidder/proposer certifies, and in the case of a joint adverse to the contracting agency. The Department
bid/proposal, each party thereto certifies as to its own organi- of Administration may waive this provision, in writing,
zation, that in connection with this procurement: if those activities of the contractor will not be adverse
to the interests of the state.
2.1 The prices in this bid/proposal have been arrived at
independently, without consultation, communication, 4.0 DUAL EMPLOYMENT: Section 16.417, Wis. Stats.,
or agreement, for the purpose of restricting competi- prohibits an individual who is a State of Wisconsin employee
tion, as to any matter relating to such prices with any or who is retained as a contractor full-time by a State of
other bidder/proposer or with any competitor; Wisconsin agency from being retained as a contractor by the
same or another State of Wisconsin agency where the
2.2 Unless otherwise required by law, the prices which individual receives more than $12,000 as compensation for
have been quoted in this bid/proposal have not been the individual’s services during the same year. This
knowingly disclosed by the bidder/proposer and will prohibition does not apply to individuals who have full-time
not knowingly be disclosed by the bidder/proposer appointments for less than twelve (12) months during any
prior to opening in the case of an advertised procure- period of time that is not included in the appointment. It does
ment or prior to award in the case of a negotiated not include corporations or partnerships.
procurement, directly or indirectly to any other
bidder/proposer or to any competitor; and 5.0 EMPLOYMENT: The contractor will not engage the services
of any person or persons now employed by the State of
2.3 No attempt has been made or will be made by the Wisconsin, including any department, commission or board
bidder/proposer to induce any other person or firm to thereof, to provide services relating to this agreement without
submit or not to submit a bid/proposal for the purpose the written consent of the employing agency of such person
of restricting competition. or persons and of the contracting agency.
2.4 Each person signing this bid/proposal certifies that: 6.0 CONFLICT OF INTEREST: Private and non-profit corpora-
He/she is the person in the bidder's/proposer's organi- tions are bound by ss. 180.0831, 180.1911(1), and 181.0831
zation responsible within that organization for the Wis. Stats., regarding conflicts of interests by directors in the
decision as to the prices being offered herein and that conduct of state contracts.
he/she has not participated, and will not participate, in
any action contrary to 2.1 through 2.3 above; (or) 7.0 RECORDKEEPING AND RECORD RETENTION: The
contractor shall establish and maintain adequate records of
He/she is not the person in the bidder's/proposer's all expenditures incurred under the contract. All records must
organization responsible within that organization for be kept in accordance with generally accepted accounting
the decision as to the prices being offered herein, but procedures. All procedures must be in accordance with
that he/she has been authorized in writing to act as federal, state and local ordinances.
agent for the persons responsible for such decisions
in certifying that such persons have not participated, The contracting agency shall have the right to audit, review,
and will not participate in any action contrary to 2.1 examine, copy, and transcribe any pertinent records or
through 2.3 above, and as their agent does hereby so documents relating to any contract resulting from this
certify; and he/she has not participated, and will not bid/proposal held by the contractor. The contractor will retain
participate, in any action contrary to 2.1 through 2.3 all documents applicable to the contract for a period of not
above. less than three (3) years after final payment is made.
3.0 DISCLOSURE OF INDEPENDENCE AND RELATIONSHIP: 8.0 INDEPENDENT CAPACITY OF CONTRACTOR: The
parties hereto agree that the contractor, its officers, agents,
3.1 Prior to award of any contract, a potential contractor and employees, in the performance of this agreement shall
shall certify in writing to the procuring agency that no act in the capacity of an independent contractor and not as
relationship exists between the potential contractor an officer, employee, or agent of the state. The contractor
and the procuring or contracting agency that interferes agrees to take such steps as may be necessary to ensure
with fair competition or is a conflict of interest, and no that each subcontractor of the contractor will be deemed to
relationship exists between the contractor and another be an independent contractor and will not be considered or
person or organization that constitutes a conflict of permitted to be an agent, servant, joint venturer, or partner of
interest with respect to a state contract. The the state.
Department of Administration may waive this provi-
sion, in writing, if those activities of the potential con-
tractor will not be adverse to the interests of the state.
RFB # MA08-50111 Page 19 of 25
LAWN CARE SERVICES – Department of Military Affairs Due Date: October 10, 2007
STATE OF WISCONSIN
DOA-3477 (R05/98)
VENDOR INFORMATION
1. BIDDING / PROPOSING COMPANY NAME
FEIN
Phone ( ) Toll Free Phone ( )
FAX ( ) E-Mail Address
Address
City State Zip + 4
2. Name the person to contact for questions concerning this bid / proposal.
Name Title
Phone ( ) Toll Free Phone ( )
FAX ( ) E-Mail Address
Address
City State Zip + 4
3. Any vendor awarded over $25,000 on this contract must submit affirmative action information to the
department. Please name the Personnel / Human Resource and Development or other person responsible
for affirmative action in the company to contact about this plan.
Name Title
Phone ( ) Toll Free Phone ( )
FAX ( ) E-Mail Address
Address
City State Zip + 4
4. Mailing address to which state purchase orders are mailed and person the department may contact
concerning orders and billings.
Name Title
Phone ( ) Toll Free Phone ( )
FAX ( ) E-Mail Address
Address
City State Zip + 4
5. CEO / President Name
This document can be made available in accessible formats to qualified individuals with disabilities.
RFB # MA08-50111 Page 20 of 25
LAWN CARE SERVICES – Department of Military Affairs Due Date: October 10, 2007
STATE OF WISCONSIN
DOA-3478 (R12/96)
VENDOR REFERENCE
FOR VENDOR:
Provide company name, address, contact person, telephone number, and appropriate information on the
product(s) and/or service(s) used for four (4) or more installations with requirements similar to those included in this
solicitation document. If vendor is proposing any arrangement involving a third party, the named references should
also be involved in a similar arrangement.
Company Name
Address (include Zip + 4)
Contact Person Phone No.
Product(s) and/or Service(s) Used
Company Name
Address (include Zip + 4)
Contact Person Phone No.
Product(s) and/or Service(s) Used
Company Name
Address (include Zip + 4)
Contact Person Phone No
Product(s) and/or Service(s) Used
Company Name
Address (include Zip + 4)
Contact Person Phone No.
Product(s) and/or Service(s) Used
This document can be made available in accessible formats to qualified individuals with disabilities.
RFB # MA08-50111 Page 21 of 25
LAWN CARE SERVICES – Department of Military Affairs Due Date: October 10, 2007
State of Wisconsin Division of State Agency Services
Department of Administration State Bureau of Procurement
DOA-3333 (R03/2004)
Vendor Agreement
Wisconsin’s Cooperative Purchasing Service
Wisconsin statutes (s. 16.73, Wis. Stats.) establish authority to allow Wisconsin municipalities to purchase from state contracts.
Participating in the service gives vendors opportunities for additional sales without additional bidding. Municipalities use the
service to expedite purchases. A "municipality" is defined as any county, city, village, town, school district, board of school
directors, sewer district, drainage district, vocational, technical and adult education district, or any other public body having the
authority to award public contracts (s. 16.70(8), Wis. Stats.). Federally recognized Indian tribes and bands in this state may
participate in cooperative purchasing with the state or any municipality under ss. 66.0301(1) and (2), Wis.Stats.
Interested municipalities:
will contact the contractor directly to place orders referencing the state agency contract number; and
are responsible for receipt, acceptance, and inspection of commodities directly from the contractor, and making payment
directly to the contractor.
The State of Wisconsin is not a party to these purchases or any dispute arising from these purchases and is not liable for
delivery or payment of any of these purchases.
The State of Wisconsin will determine the contractor’s participation by checking a box below.
MANDATORY: Bidders/Proposers must agree to furnish the commodities or services of this bid/proposal to Wisconsin
municipalities. Vendors should note any special conditions below.
OPTIONAL: Bidders/Proposers may or may not agree to furnish the commodities or services of this bid/proposal to
Wisconsin municipalities. A vendor’s decision on participating in this service has no effect on awarding this contract.
A vendor in the service may specify minimum order sizes by volume or dollar amount, additional charges beyond normal
delivery areas, or other minimal changes for municipalities.
Vendor: please check one of the following boxes in response.
I Agree to furnish the commodities or services of this bid/proposal to Wisconsin municipalities with any special
conditions noted below.
I Do Not Agree to furnish the commodities or services to Wisconsin municipalities.
Special Conditions (if applicable):
Signature Date (mm/dd/ccyy)
Name (Type or Print) Title
Company Telephone
( )
Address (Street) City State ZIP + 4
Commodity/Service Request for Bid/Proposal Number
This form can be made available in accessible formats upon request to qualified individuals with disabilities.
RFB # MA08-50111 Page 22 of 25
LAWN CARE SERVICES – Department of Military Affairs Due Date: October 10, 2007
STATE OF WISCONSIN
DOA-3027 (R01/98)
DESIGNATION OF CONFIDENTIAL AND PROPRIETARY INFORMATION
The attached material submitted in response to Bid/Proposal #MA08-50111 includes proprietary and confidential
information which qualifies as a trade secret, as provided in s. 19.36(5), Wis. Stats., or is otherwise material that can be
kept confidential under the Wisconsin Open Records Law. As such, we ask that certain pages, as indicated below, of this
bid/proposal response be treated as confidential material and not be released without our written approval.
Prices always become public information when bids/proposals are opened, and therefore cannot be kept
confidential.
Other information cannot be kept confidential unless it is a trade secret. Trade secret is defined in s. 134.90(1)(c), Wis.
Stats. as follows: "Trade secret" means information, including a formula, pattern, compilation, program, device, method,
technique or process to which all of the following apply:
1. The information derives independent economic value, actual or potential, from not being generally known to, and
not being readily ascertainable by proper means by, other persons who can obtain economic value from its
disclosure or use.
2. The information is the subject of efforts to maintain its secrecy that are reasonable under the circumstances.
We request that the following pages not be released
Section Page # Topic
_______________________________________________________________________________________________________
_______________________________________________________________________________________________________
_______________________________________________________________________________________________________
_______________________________________________________________________________________________________
_______________________________________________________________________________________________________
_______________________________________________________________________________________________________
IN THE EVENT THE DESIGNATION OF CONFIDENTIALITY OF THIS INFORMATION IS CHALLENGED, THE
UNDERSIGNED HEREBY AGREES TO PROVIDE LEGAL COUNSEL OR OTHER NECESSARY ASSISTANCE TO DEFEND
THE DESIGNATION OF CONFIDENTIALITY AND AGREES TO HOLD THE STATE HARMLESS FOR ANY COSTS OR
DAMAGES ARISING OUT OF THE STATE'S AGREEING TO WITHHOLD THE MATERIALS.
Failure to include this form in the bid/proposal response may mean that all information provided as part of the bid/proposal response
will be open to examination and copying. The state considers other markings of confidential in the bid/proposal document to be
insufficient. The undersigned agrees to hold the state harmless for any damages arising out of the release of any materials unless they
are specifically identified above.
Company Name ___________________________________________
Authorized Representative ___________________________________________
Signature
Authorized Representative ___________________________________________
Type or Print
Date ___________________________________________
This document can be made available in accessible formats to qualified individuals with disabilities.
RFB # MA08-50111 Page 23 of 25
LAWN CARE SERVICES – Department of Military Affairs Due Date: October 10, 2007
CERTIFICATION OF SITE VISIT
(This signed form must be submitted with bid)
This certifies that (name of representative)
of (name of Bidders Company) has visited
the site on (date) for the job described in the specifications, toured the
facilities, familiarized him/herself with the facilities and received the briefing provided by the
Department.
This completed document must be signed and dated by the Department’s representative and be submitted and returned to be
considered for an award.
Signature of Military Affairs Building Supervisor
Marv Messer, or his designee
Date
RFB # MA08-50111 Page 24 of 25
LAWN CARE SERVICES – Department of Military Affairs Due Date: October 10, 2007
Joint Force Headquarters and Madison Bldg. 901
(Mowing area’s outlined in red / bold lines)
RFB # MA08-50111 Page 25 of 25
LAWN CARE SERVICES – Department of Military Affairs Due Date: October 10, 2007
Army Aviation Support Facility and 147th Aviation
(Mowing area’s outlined in red / bold lines)
RFB # MA08-50111 Page 26 of 25
LAWN CARE SERVICES – Department of Military Affairs Due Date: October 10, 2007
National Guard Armory – 1420 Wright St.
(Mowing area’s outlined in red / bold lines)
