Led Lighting Contract Terms

Document Sample
Led Lighting Contract Terms Powered By Docstoc
					                                                                                         BID NO.:

                                                                                      OPENING: 2:00 P.M.

                                                                                                           , 2010


                   MIAMI-DADE COUNTY, FLORIDA
                         I N V I T A T I O N
                             T O B I D
                                                  TITLE

          LIGHT EMITTING DIODE (LED) LIGHTING PROJECTS

           THE FOLLOWING ARE REQUIREMENTS OF THIS BID, AS NOTED BELOW

                                                                       SEE
  CATALOGUE AND LISTS: ....................................................... SECTION 2, PARAGRAPH 2.23
                                                                       SEE
  INDEMNIFICATION/INSURANCE: ........................................ SECTION 2, PARAGRAPH 2.11
                                                                       SEE
  PRE-BID CONFERENCE/WALK-THRU: ............................... SECTION 2, PARAGRAPH 2.3
                                                                       SEE
  SMALL BUSINESS ENTERPRISE MEASURE: ..................... SECTION 2, PARAGRAPH 2.2
                                                                       SEE
  USER ACCESS PROGRAM: ..................................................... SECTION 2, PARAGRAPH 2.21
                                                                       SEE
  WRITTEN WARRANTY: .......................................................... SECTION 2, PARAGRAPH 2.19

                                     FOR INFORMATION CONTACT
                        KM! RA AT 305-375-1291, OR AT KMRA@MIAMIDADE.GOV

                                   IMPORTANT NOTICE TO BIDDERS
    PARTLY FUNDED BY FEDERAL FUNDS (ARRA) AND THE BUY AMERICAN ACT IS APPLICABLE.

                      MIAMI-DADE COUNTY
            DEPARTMENT OF PROCUREMENT MANAGEMENT

FAILURE TO COMPLETE THE CERTIFICATION REGARDING LOCAL PREFERENCE ON PAGE 27
OF SECTION 4, BID SUBMITTAL FORM SHALL RENDER THE VENDOR INELIGIBLE FOR LOCAL
                                  PREFERENCE


 FAILURE TO SIGN PAGE         27 OF SECTION 4, BID SUBMITTAL FORM WILL RENDER YOUR BID
                                            NON-RESPONSIVE
                            MIAMI-DADE COUNTY, FLORIDA

                                   INVITATION TO BID

                                     Bid Number:

                             Title: LED Lighting Projects (GSA)

          Sr. Procurement Contracting Agent: Km! Ra, C.P.M., CPPO, CPPB, CAP

                     Bids will be accepted until 2:00 p.m. on      , 2010

Bids will be publicly opened. The County provides equal access and does not discriminate on
the basis of disability in its programs or services. It is our policy to make all communication
available to the public, including those who may be visually or hearing impaired. If you
require information in a non-traditional format please call 305-375-5278.

Instructions: The Clerk of the Board business hours are 8:00am to 4:30pm, Monday through
Friday. Additionally, the Clerk of the Board is closed on holidays observed by the County.
Each Bid submitted to the Clerk of the Board shall have the following information clearly
marked on the face of the envelope: the Bidders name, return address, Bid number, opening
date of the Bid and the title of the Bid. Included in the envelope shall be an original and two
copies of the Bid Submittal, plus attachments if applicable. The Bidder may, at Bidder’s
option, also provide the Excel file containing the information on the Vendor Pricing document
on CD or Diskette. The file to be provided is to be downloaded at
HTTP://SERVICES.MIAMIDADE.GOV/DPM/SOLICITATIONLIST.ASPX.        Failure to comply with this
requirement may result in your Bid not being considered for award.

All Bids received time and date stamped by the Clerk of the Board prior to the bid submittal
deadline shall be accepted as timely submitted. The circumstances surrounding all bids
received and time stamped by the Clerk of the Board after the bid submittal deadline will be
evaluated by the procuring department, in consultation with the County Attorney’s Office, to
determine whether the bid will be accepted as timely.


                                NOTICE TO ALL BIDDERS:
      FAILURE TO SIGN THE BID SUBMITTAL FORM WILL RENDER YOUR BID
       NON-RESPONSIVE.


      THE BID SUBMITTAL FORM CONTAINS IMPORTANT CERTIFICATIONS
       THAT REQUIRE REVIEW AND COMPLETION BY ANY VENDOR RESPONDING
       TO THIS SOLICITATION
MIAMI-DADE COUNTY                                     BID NO.: -OTR
                               SECTION 1
                    GENERAL TERMS AND CONDITIONS
                        LED Lighting Projects (GSA)




                                  -I-
                                                          Revised 12/1/09
MIAMI-DADE COUNTY                                     BID NO.: -OTR
                               SECTION 1
                    GENERAL TERMS AND CONDITIONS
                        LED Lighting Projects (GSA)




                                  - II -
                                                          Revised 12/1/09
MIAMI-DADE COUNTY                                     BID NO.: -OTR
                               SECTION 1
                    GENERAL TERMS AND CONDITIONS
                        LED Lighting Projects (GSA)




                                  - III -
                                                          Revised 12/1/09
MIAMI-DADE COUNTY                                     BID NO.: -OTR
                               SECTION 1
                    GENERAL TERMS AND CONDITIONS
                        LED Lighting Projects (GSA)




                                  - IV -
                                                          Revised 12/1/09
MIAMI-DADE COUNTY                                     BID NO.: -OTR
                               SECTION 1
                    GENERAL TERMS AND CONDITIONS
                        LED Lighting Projects (GSA)




                                  -V-
                                                          Revised 12/1/09
MIAMI-DADE COUNTY                                                                  BID NO.: -OTR
                                         SECTION 2
                                    SPECIAL CONDITIONS

                              LED LIGHTING PROJECTS (GSA)

2.1   PURPOSE: TO PRE-QUALIFY VENDORS

      2.1.1   The purpose of this solicitation is to pre-qualify vendors for future product
              installation and testing, evaluation, and pricing competition. This initial solicitation
              provides for the submission of documents and forms intended to verify that the
              vendor meets or exceeds the minimum criteria set forth elsewhere in this solicitation.
              All vendors who meet or exceed the criteria established in this solicitation shall be
              placed in a pool of prequalified vendors eligible to compete for specific commercial-
              type light emitting diode (LED) lighting systems projects administered by the General
              Services Administration (GSA) on an as needed basis.

      2.1.2   The future competition may be conducted by the County through the following
              processes:

              a. Work Order Proposal Requests (WOPR): a quality and/or price evaluation with
                 award based on points

              b. Invitations to Quote (ITQ): award based on the lowest price offered

              c. A streamlined selection process

      2.1.3   Miami-Dade County reserves the right to conduct the future competitions using
              whichever process it determines to be in its best interests.

2.2   APPLICABLE MEASURES

      2.2.1   The County reserves the right to apply certain measures to projects awarded under the
              contract resultant from this solicitation. The application of these measures will be
              determined by the method of solicitation for each project – either Invitations to Quote
              or Work Order Proposal Requests.

      2.2.2   The following measures are applicable as defined below:

      a.      INVITATIONS TO QUOTE (ITQs):

      i.      A Small Business Enterprise (SBE) bid preference is applicable to all pricing
              competition solicited using the ITQ process. A ten percent (10%) bid preference shall
              apply to projects of $1 million or less and five percent (5%) on projects greater than
              $1 million. A SBE/Micro Business Enterprise must be certified by the Department of
              Small Business Development (SBD) for the type of goods and/or services the
              Enterprise provides in accordance with the applicable Commodity Code(s).



                                               --6--
MIAMI-DADE COUNTY                                                                  BID NO.: -OTR
                                         SECTION 2
                                    SPECIAL CONDITIONS

                             LED LIGHTING PROJECTS (GSA)

      ii.     For certification information, contact the Department of Small Business Development
              at 305-375-3111 or access http://www.miamidade.gov/sba/home.asp. The SBE/Micro
              Business Enterprise must be certified by bid submission deadline, at contract award
              and for the duration of the contract to remain eligible for the preference.

      b.      WORK ORDER PROPOSAL REQUESTS (WOPRs):

      i.      Selection Factor:

              A selection factor for Miami-Dade County Certified Small Business Enterprises
              (SBE's) is applicable to WOPRs. A SBE/Micro Business Enterprise is entitled to
              receive an additional ten percent (10%) of the total technical evaluation points on the
              technical portion of such Proposer‟s proposal. An SBE/Micro Business Enterprise
              must be certified by the Department of Small Business Development for the type of
              goods and/or services the Proposer provides in accordance with the applicable
              Commodity Code(s) for this Solicitation. For certification information contact the
              Department of Small Business Development at (305) 375-3111 or access
              www.miamidade.gov/sba. The SBE/Micro Business Enterprise must be certified by
              proposal submission deadline, at project award, and for the duration of the project to
              remain eligible for the preference.

      ii.     Refer to Appendix A, Miami-Dade County Small Business Enterprise Participation
              Provisions for definitions, explanations and instructions. The participating SBE
              firms (or joint ventures) must have a valid Miami-Dade County SBE certification by
              the proposal submittal deadline of the project, as well as, meet all other requirements
              as stipulated in Appendix A.

2.3   PRE-BID CONFERENCE (RECOMMENDED):

      2.3.1   A Pre-bid Conference will be held on ______________ at Stephen P. Clark Center in
              Conference Room No. 18-__ to discuss the special conditions and specifications
              included within this solicitation. It is recommended that a representative of each
              potential vendor attend this conference as the “Cone of Silence” will be lifted during
              the course of the conference and informal communication can take place.

      2.3.2   Vendors are requested to bring this solicitation document to the conference, as
              additional copies may not be available.

      2.3.3   Multiple members of individual community councils may be present.




                                               --7--
MIAMI-DADE COUNTY                                                                BID NO.: -OTR
                                         SECTION 2
                                    SPECIAL CONDITIONS

                              LED LIGHTING PROJECTS (GSA)

2.4   TERM OF CONTRACT: THREE (3) YEARS

      This contract shall commence on the first calendar day of the month succeeding approval of
      the contract by the Board of County Commissioners, or designee, unless otherwise stipulated
      in the Notice of Award which is distributed by the County's Department of Procurement
      Management, and contingent upon the completion and submittal of all required bid
      documents. The contract shall expire on the last day of the last month of the three-year (3)
      contract term.

2.5   OPTION TO RENEW

      Intentionally Omitted

2.6   METHOD OF AWARD BASED ON PREQUALIFICATION CRITERIA

      2.6.1   Award of this contract will be made to all responsive, responsible vendors who meet
              the minimum qualifications set forth in this solicitation. The minimum qualifications
              are:

              Minimum Qualifications

              2.6.1.1         The vendor must be a manufacturer, dealer, or seller of LED lighting
                              systems for commercial applications.

              2.6.1.2         The LED lighting systems manufactured or sold by the vendor must be
                              readily available for purchase in the United States.

              2.6.1.3         The LED lighting systems to be offered by the vendor for testing and
                              evaluation must be UL-listed, certified by the National Institute of
                              Science and Technology, and the Department of Energy under its
                              EnergyStar Program.

              2.6.1.4         The vendor must have sold and/or installed LED lighting systems
                              similar to those described in Section 3, Technical Specifications.

      2.6.2   Vendors responding to this solicitation, must submit written evidence that they meet
              each requirement of the minimum qualifications established above. The County
              reserves the right to request additional information and evidence from vendors during
              the bid evaluation process.

      2.6.3   Vendors meeting the prequalification requirements shall be deemed to be pre-
              qualified to participate in future LED lighting systems installation and testing,
              evaluation, and pricing competition, on an as-needed basis.
                                               --8--
MIAMI-DADE COUNTY                                                                 BID NO.: -OTR
                                       SECTION 2
                                  SPECIAL CONDITIONS

                            LED LIGHTING PROJECTS (GSA)


    2.6.4   Work Order Proposal Request (WOPR) and Invitation to Quote (ITQ) Process
            ,Product Installation and Testing :

            2.6.4.1        When the County indentifies a project, the County shall issue a Work
                           Order Proposal Request (WOPR) or an Invitation to Quote (ITQ) to
                           prequalified vendors requesting proposals to supply and/or install
                           LED lighting systems.

            2.6.4.2        The County will provide the prequalified vendors a Scope of Work for
                           each specific project, inclusive of any time constraints applicable to
                           the project, information regarding the selection process and response
                           requirements, potentially to include written proposals and/or oral
                           presentations.

            2.6.4.3        The County, during the evaluation process may request the installation
                           of the vendor‟s proposed LED lighting system for testing and
                           evaluation. The County reserves the right to select all or only some of
                           the offered LED lighting systems for testing and evaluation.

            2.6.4.4        The vendors selected for testing and evaluation shall be responsible for
                           supplying and installing their recommended LED lighting systems at
                           the test site identified by the County, at no cost to the County.

            2.6.4.5        The County shall evaluate the performance, quality, style, ambiance,
                           aesthetics, etc. of the installed LED lighting systems at the test site(s)
                           and determine which lighting system(s) best meets its requirements.
                           The County‟s decision on which LED lighting systems best meets its
                           requirements for any specific project shall be final.

            2.6.4.6        The vendor(s) who offered the LED lighting systems that were
                           selected by the County after testing and evaluation, will be awarded
                           the purchase to supply and install the lighting systems for that specific
                           project, through a Work Order or a Purchase Order/Release. The
                           award to one vendor for a specific project or installation does not
                           preclude the remaining pre-qualified vendors from submitting offers
                           for other specific projects.

    2.6.5   It shall be the sole prerogative of the County as to the number of vendors who will be
            initially included under this contract. During the term of this contract, the County
            reserves the right to add or delete vendors as it deems necessary in its best interests.
            If the County elects to add vendors, they must meet the same minimum qualifications
            established for the original competition.
                                             --9--
MIAMI-DADE COUNTY                                                                   BID NO.: -OTR
                                          SECTION 2
                                     SPECIAL CONDITIONS

                                LED LIGHTING PROJECTS (GSA)


2.7    PRICES SHALL BE ESTABLISHED IN ACCORDANCE WITH EACH PROJECT

       2.7.1   If a vendor is awarded a subsequent project under this contract, the prices offered by
               the vendor shall be established in the WOPR or ITQ for that project.

       2.7.2   WOPR Provision:

               The County may make an award on the basis of initial offers received, without
               discussion. However, the County reserves the right to enter into negotiations with the
               recommended prequalified vendor. If the County and the recommended vendor
               cannot negotiate a successful agreement, the County may terminate said negotiations
               and begin negotiations with the next recommended vendor. This process may
               continue until an award has been made or until all the prequalified vendors who
               competed have been rejected. No prequalified vendor shall have any rights against
               the County arising from such negotiations.

       2.7.3   ITQ Provision:

               The County will make an award based on the lowest price received from the
               responsive, responsible prequalified vendor. However, as per Section 1, Paragraph
               1.5 (D), the County reserves the right to enter into price negotiations with the vendor
               if only one offer is received.


2.8    EXAMINATION OF COUNTY FACILITIES AND INSPECTION OF COUNTY
       EQUIPMENT

       Intentionally Omitted

2.9    EQUAL PRODUCT

       Intentionally Omitted

2.10   LIQUIDATED DAMAGES

       Intentionally Omitted

2.11   INDEMNIFICATION AND INSURANCE: TYPE ONE (1) - GENERAL SERVICE
       AND MAINTENANCE CONTRACT

       2.11.1 Provider shall indemnify and hold harmless the County and its officers, employees,
              agents and instrumentalities from any and all liability, losses or damages, including
                                               - - 10 - -
MIAMI-DADE COUNTY                                                               BID NO.: -OTR
                                       SECTION 2
                                  SPECIAL CONDITIONS

                            LED LIGHTING PROJECTS (GSA)

           attorneys‟ fees and costs of defense, which the County or its officers, employees,
           agents or instrumentalities may incur as a result of claims, demands, suits, causes of
           actions or proceedings of any kind or nature arising out of, relating to or resulting
           from the performance of this Agreement by the Provider or its employees, agents,
           servants, partners principals or subcontractors. Provider shall pay all claims and
           losses in connection therewith and shall investigate and defend all claims, suits or
           actions of any kind or nature in the name of the County, where applicable, including
           appellate proceedings, and shall pay all costs, judgments, and attorney‟s fees which
           may issue thereon. Provider expressly understands and agrees that any insurance
           protection required by this Agreement or otherwise provided by Provider shall in no
           way limit the responsibility to indemnify, keep and save harmless and defend the
           County or its officers, employees, agents and instrumentalities as herein provided.

    2.11.2 The vendor shall furnish to the Vendor Assistance Section, Department of
           Procurement Management, Administration Division, 111 NW 1st Street, Suite 1300,
           Miami, Florida 33128, Certificate(s) of Insurance which indicate that insurance
           coverage has been obtained which meets the requirements as outlined below:

           A.        Worker‟s Compensation Insurance for all employees of the vendor as required
                     by Florida Statute 440.

           B.        General Liability Insurance on a comprehensive basis in an amount not less
                     than $300,000 combined single limit per occurrence for bodily injury and
                     property damage. Miami-Dade County must be shown as an additional
                     insured with respect to this coverage.

           C.     Automobile Liability Insurance covering all owned, non-owned and hired
                  vehicles used in connection with the work, in an amount not less than
                  $300,000 combined single limit per occurrence for bodily injury and property
                  damage.
    2.11.3 All insurance policies required above shall be issued by companies authorized to do
           business under the laws of the State of Florida, with the following qualifications:

           A. The company must be rated no less than “B” as to management, and no less than
              “Class V” as to financial strength, by the latest edition of Best‟s Insurance Guide,
              published by A.M. Best Company, Oldwick, New Jersey, or its equivalent,
              subject to the approval of the County Risk Management Division.

                or

           B. The company must hold a valid Florida Certificate of Authority as shown in the
              latest “List of All Insurance Companies Authorized or Approved to Do Business

                                            - - 11 - -
MIAMI-DADE COUNTY                                                               BID NO.: -OTR
                                      SECTION 2
                                 SPECIAL CONDITIONS

                           LED LIGHTING PROJECTS (GSA)

               in Florida” issued by the State of Florida Department of Insurance and are
               members of the Florida Guaranty Fund.

    2.11.4 Certificates shall indicate no modification or change in insurance shall be made
           without thirty (30) days in advance notice to the certificate holder.

           NOTE 1:        MIAMI-DADE COUNTY SOLICITATION NUMBER AND TITLE
                          OF SOLICITATION MUST APPEAR ON EACH CERTIFICATE.


           CERTIFICATE HOLDER MUST READ:                 MIAMI-DADE COUNTY
                                                         111 NW 1st STREET
                                                         SUITE 1300
                                                         MIAMI, FL 33128

    2.11.5 Compliance with the foregoing requirements shall not relieve the vendor of his
           liability and obligation under this section or under any other section of this
           agreement.

    2.11.6 The vendor shall submit a certificate of insurance within ten (10) business days after
           notification of recommendation to award. If certificate does not include the coverages
           outlined in the terms and conditions of this solicitation, the vendor shall be given an
           additional five (5) business days to submit a corrected certificate to the County.
           Failure of the vendor to provide the required certificate of insurance within fifteen
           (15) business days, may result in the vendor being deemed non-responsible and the
           issuance of a new award recommendation.

    2.11.7 The vendor shall be responsible for assuring that the insurance certificate required in
           conjunction with this Section remain in force for the duration of the contractual
           period; including any and all option years that may be granted to the vendor in
           accordance with Section 2, Paragraph 2.5 of this solicitation. If insurance certificates
           are scheduled to expire during the contractual period, the vendor shall be responsible
           for submitting new or renewed insurance certificates to the County at a minimum of
           thirty (30) calendar days in advance of such expiration. In the event that expired
           certificates are not replaced with new or renewed certificates which cover the
           contractual period, the County shall suspend the contract until such time as the new or
           renewed certificates are received by the County in the manner prescribed in the
           solicitation; provided, however, that this suspended period does not exceed thirty (30)
           calendar days. If such suspension exceeds thirty (30) calendars days, the County may,
           at its sole discretion, terminate this contract for cause and seek re-procurement
           damages from the vendor in accordance with Section 1, Paragraph 1.23 of this
           solicitation.

                                            - - 12 - -
MIAMI-DADE COUNTY                                                                     BID NO.: -OTR
                                          SECTION 2
                                     SPECIAL CONDITIONS

                               LED LIGHTING PROJECTS (GSA)

       2.11.8 In addition to the insurance requirements contained in this solicitation, the County
              reserves the right to request supplemental or additional insurance for any project
              under this contract. When this situation exists, the additional insurance requirements
              will be stated in the Work Order Proposal Request or the Invitation to Quote as
              appropriate.

2.12   BID GUARANTY

       Intentionally Omitted

2.13   PERFORMANCE BOND

       The requirements for performance bonds for any work issued to vendors who may be
       prequalified under the contract resultant from this solicitation will be for each specific project
       and detailed in the Invitation to Quote (ITQ) or Work Order Proposal Request (WOPR)
       issued at that time.

2.14   CERTIFICATIONS

       Intentionally Omitted

2.15   METHOD OF PAYMENT: PERIODIC INVOICES FOR COMPLETED PROJECTS

       2.15.1 The vendor(s) shall submit an invoice(s) to the County user department(s) after
              projects have been completed, whether the specific item(s) were picked up by
              authorized County personnel or delivered to the site and installed by the vendor. In
              addition to the general invoice requirements set forth below, the invoices shall
              reference the corresponding delivery ticket number or packing slip number that was
              signed by an authorized representative of the County user department at the time the
              items were delivered and the work accepted. Submittal of these periodic invoices
              shall not exceed thirty (30) calendar days from the completion of each project. Under
              no circumstances shall the invoices be submitted to the County in advance of the
              delivery and acceptance of lighting systems or completion of a project.

       2.15.2 All invoices shall contain the following basic information:

              A.      Vendor Information:

                      •        The name of the business organization as specified on the contract
                               between Miami-Dade County and vendor
                      •        Date of invoice
                      •        Invoice number

                                                 - - 13 - -
MIAMI-DADE COUNTY                                                                     BID NO.: -OTR
                                          SECTION 2
                                     SPECIAL CONDITIONS

                               LED LIGHTING PROJECTS (GSA)

                      •       Vendor‟s Federal Identification Number on file with Miami-Dade
                              County
              B.      County Information:

                      •       Miami-Dade County Release Purchase Order or Small Purchase
                              Order Number
              C.      Pricing Information:

                      •       Unit price of the goods, services or property provided
                      •       Extended total price of the goods, services or property
                      •       Applicable discounts
              D.      Goods or Services Provided per Contract:

                      •       Description
                      •       Quantity
              E.      Delivery Information:

                      •       Delivery terms set forth within the Miami-Dade County Release
                              Purchase Order
                      •       Location and date of delivery of goods, services or property
              F.      Failure to Comply:
                      Failure to submit invoices in the prescribed manner will delay payment.

2.16   SHIPPING TERMS: F.O.B. DESTINATION

       For each subsequent project under this contract, the prequalified vendors shall quote prices
       based on F.O.B. Destination and shall hold title to the goods until such time as they are
       delivered to, and accepted by, an authorized County representative. However, the County
       reserves the right to require different shipping terms for any project. When the County
       requires different shipping terms, these terms will be stated in the relevant WOPR or ITQ for
       the project.

2.17   DELIVERY REQUIREMENTS

       Delivery requirements for any lighting systems or work issued to vendors who may be
       prequalified under the contract resultant from this solicitation will be for each specific project
       and detailed in the Invitation to Quote (ITQ) or Work Order Proposal Request (WOPR)
       issued at that time.

                                                - - 14 - -
MIAMI-DADE COUNTY                                                                  BID NO.: -OTR
                                         SECTION 2
                                    SPECIAL CONDITIONS

                               LED LIGHTING PROJECTS (GSA)

2.18   BACK ORDER ALLOWANCE

       Intentionally Omitted

2.19   WARRANTY SHALL BE ONE YEAR FROM DATE OF ACCEPTANCE

       2.19.1 The warranty requirements in this Section are applicable to the lighting systems and
              labor provided by all vendors who may be prequalified under this contract. These
              warranty terms are the minimum requirements acceptable to the County.

              A.     Type of Warranty Coverage Required

                     In addition to all other warranties that may be supplied by the bidder, the
                     bidder shall warrant its products and/or service against faulty labor and/or
                     defective material, for a minimum period of one (1) year after the date of
                     acceptance of the labor, materials and/or equipment by the County. This
                     warranty requirement shall remain in force for the full one (1) year period;
                     regardless of whether the bidder is under contract with the County at the time
                     of defect. Any payment by the County on behalf of the goods or services
                     received from the bidder does not constitute a waiver of these warranty
                     provisions.

              B.     Correcting Defects Covered Under Warranty

                     The bidder shall be responsible for promptly correcting any deficiency, at no
                     cost to the County, within ten (10) calendar days after the County notifies the
                     bidder of such deficiency in writing. If the bidder fails to honor the warranty
                     and/or fails to correct or replace the defective work or items within the period
                     specified, the County may, at its discretion, notify the bidder, in writing, that
                     the bidder may be debarred as a County bidder and/or subject to contractual
                     default if the corrections or replacements are not completed to the satisfaction
                     of the County within five (5) calendar days of receipt of the notice. If the
                     bidder fails to satisfy the warranty within the period specified in the notice,
                     the County may (a) place the bidder in default of its contract, and/or (b)
                     procure the products or services from another vendor and charge the bidder
                     for any additional costs that are incurred by the County for this work or items;
                     either through a credit memorandum or through invoicing.

2.20   CONTACT PERSON FOR ADDITIONAL INFORMATION

       2.20.1 For any additional information regarding the terms and conditions of this solicitation
              and resultant contract, Contact: Km! Ra, at (305) 375-1291; or via email at -
              kmra@miamidade.gov.
                                              - - 15 - -
MIAMI-DADE COUNTY                                                                  BID NO.: -OTR
                                         SECTION 2
                                    SPECIAL CONDITIONS

                               LED LIGHTING PROJECTS (GSA)


       2.20.2 To allow enough time for the County to respond, requests for clarification and
              additional information should be received at least forty-eight (48) hours before the
              Bid Opening Date.

2.21   COUNTY USER ACCESS PROGRAM (UAP) FEE

       2.21.1 The User Access Program Fee requirements of this Section are applicable only to
              those projects where the funding is not provided from federal or other exempt
              sources.

       2.21.2 User Access Fee

              A. Pursuant to Miami-Dade County Budget Ordinance No. 03-192, this contract is
                 subject to a user access fee under the County User Access Program (UAP) in the
                 amount of two percent (2%). All sales resulting from this contract, or any contract
                 resulting from this solicitation and the utilization of the County contract price and
                 the terms and conditions identified herein, are subject to the two percent (2%)
                 UAP. This fee applies to all contract usage whether by County Departments or by
                 any other governmental, quasi-governmental or not-for-profit entity.

              B. The vendor providing goods or services under this contract shall invoice the
                 contract price and shall accept as payment thereof the contract price less the 2%
                 UAP as full and complete payment for the goods and/or services specified on the
                 invoice. The County shall retain the 2% UAP for use by the County to help defray
                 the cost of the procurement program. Vendor participation in this invoice
                 reduction portion of the UAP is mandatory.

       2.21.3 Joint Purchase

              A. Only those entities that have been approved by the County for participation in the
                 County‟s Joint Purchase and Entity Revenue Sharing Agreement are eligible to
                 utilize or receive Miami-Dade County contract pricing and terms and conditions.
                 The County will provide to approved entities a UAP Participant Validation
                 Number. The vendor must obtain the participation number from the entity prior to
                 filling any order placed pursuant to this section. Vendor participation in this joint
                 purchase portion of the UAP, however, is voluntary. The vendor shall notify the
                 ordering entity, in writing, within 3 work days of receipt of an order, of a decision
                 to decline the order.

              B. For all ordering entities located outside the geographical boundaries of Miami-
                 Dade County, the successful vendor shall be entitled to ship goods on an “FOB
                 Destination, Prepaid and Charged Back” basis. This allowance shall only be made
                                               - - 16 - -
MIAMI-DADE COUNTY                                                                   BID NO.: -OTR
                                          SECTION 2
                                     SPECIAL CONDITIONS

                              LED LIGHTING PROJECTS (GSA)

                  when expressly authorized by a representative of the ordering entity prior to
                  shipping the goods.

              C. Miami-Dade County shall have no liability to the vendor for the cost of any
                 purchase made by an ordering entity under the UAP and shall not be deemed to be
                 a party thereto. All orders shall be placed directly by the ordering entity with the
                 vendor and shall be paid by the ordering entity less the 2% UAP.

       2.21.4 Vendor Compliance

              A. If a vendor fails to comply with this section, that vendor may be considered in
                 default by Miami-Dade County in accordance with Section 1, Paragraph 1.23 of
                 this contract solicitation and the resulting contract.

2.22   AVAILABILITY OF CONTRACT TO OTHER COUNTY DEPARTMENTS

       Although this Solicitation is specific to a County Department, it is hereby agreed and
       understood that any County department or agency may avail itself of this contract and
       purchase any and all items specified herein from the prequalified vendors. Under these
       circumstances, a separate purchase order shall be issued by the County, which identifies the
       requirements of the additional County department or agency.

2.23   CATALOGS SHOULD BE SUBMITTED WITH OFFER

       The vendor shall submit two (2) copies of the current manufacturer's catalog(s) with the
       initial offer. Failure to meet this requirement may result in your offer being rejected.
       Wherever possible, and if available, the vendor should submit price lists with the product
       catalogs, and information on the manufacturer or vendor. Upon request, the vendor shall
       provide additional sets of the manufacturer's product catalogs and price lists at no cost to the
       County.

2.24   COMPETENCY OF VENDORS AND ASSOCIATE SUBCONTRACTORS

       The County may elect to conduct a pre-award inspection of the vendor's facility during the
       offer evaluation process. Offers will be considered only from firms which are regularly
       engaged in the business of providing or distributing the goods and/or performing the services
       as described in the solicitation, and who can produce evidence that they have a satisfactory
       record of performance for a reasonable period of time. Vendors must demonstrate that they
       have sufficient financial support and organization to ensure that they can satisfactorily
       execute the contract if awarded under the terms and conditions herein stated. In the event
       that the vendor intends to sub-contract any part of its work to another vendor, or will obtain
       the goods specifically offered under this contract from another source of supply; the vendor
       may be required to verify the competency of its sub-contractor or supplier. Miami-Dade
                                               - - 17 - -
MIAMI-DADE COUNTY                                                                     BID NO.: -OTR
                                          SECTION 2
                                     SPECIAL CONDITIONS

                               LED LIGHTING PROJECTS (GSA)

       County reserves the right, before awarding the contract, to require a vendor to submit such
       evidence of its qualifications and the qualifications of its sub-contractor as it may deem
       necessary. The County may consider any evidence available to it of the financial, technical
       and other qualifications and abilities of any vendor responding hereunder, including past
       performance with the County, in determining vendor responsibility for the purposes of
       selecting a vendor for contract award.

2.25   COMPLIANCE WITH                 FEDERAL          REGULATIONS          DUE      TO     USE     OF
       FEDERAL FUNDING

       Some of the goods, services, and/or equipment that will be acquired under this solicitation
       will be purchased, in part or in whole, with federal funding. It is hereby agreed and
       understood that Section 60-250.4, Section 60-250.5 and Section 60-741.4 of Title 41 of the
       United States Code, which addresses Affirmative Action requirements for disabled workers,
       is incorporated into this solicitation and resultant contract by reference.

2.26   COMPLIANCE WITH FEDERAL STANDARDS

       All items to be purchased under this contract shall be in accordance with all governmental
       standards, to include, but not be limited to, those issued by the Occupational Safety and
       Health Administration (OSHA), the National Institute of Occupational Safety Hazards
       (NIOSH), and the National Fire Protection Association (NFPA).

2.27   COST ESTIMATES FOR EACH PROJECT

       The vendor(s) shall be required to submit a written estimate on each prospective project
       under this contract before a work order for that specific project is issued. The estimate shall
       be itemized y the cost of materials and equipment. Lump sum estimates shall not be
       accepted. The County reserves the right to award the project based on the lowest written
       estimate, or to reject all estimates when such action is determined to be in the best interests of
       the County, and obtain the required services from another source of supply. The actual
       charge to the County from an awarded vendor for a specific project shall not exceed ten
       percent (10%) of the vendor's initial estimate without the expressed prior approval from an
       authorized agent of the County.

2.28   DEFICIENCIES IN WORK TO BE CORRECTED BY THE VENDOR

       The vendor shall promptly correct all apparent and latent deficiencies and/or defects in work,
       and/or any work that fails to conform to the contract documents regardless of project
       completion status. All corrections shall be made within five (5) calendar days after such
       rejected defects, deficiencies, and/or non-conformances are verbally reported to the vendor
       by the County's project administrator, who may confirm all such verbal reports in writing.
       The vendor shall bear all costs of correcting such rejected work. If the vendor fails to correct
                                                - - 18 - -
MIAMI-DADE COUNTY                                                                   BID NO.: -OTR
                                          SECTION 2
                                     SPECIAL CONDITIONS

                              LED LIGHTING PROJECTS (GSA)

       the work within the period specified, the County may, at its discretion, notify the vendor, in
       writing, that the vendor is subject to contractual default provisions if the corrections are not
       completed to the satisfaction of the County within five (5) calendar days of receipt of the
       notice. If the vendor fails to correct the work within the period specified in the notice, the
       County shall place the vendor in default, obtain the services of another vendor to correct the
       deficiencies, and charge the incumbent vendor for these costs; either through a deduction
       from the final payment owed to the vendor or through invoicing. If the vendor fails to honor
       this invoice or credit memo, the County may terminate the vendor from the contract for
       default.

2.28   TESTING AND EVALUATION (DEMONSTRATION) OF LIGHTING SYSTEMS
       WILL BE REQUIRED

       2.29.1 After receipt and evaluation of offers by the County, the vendors who are prequalified
              will be required to demonstrate their specifically offered light emitting diode (LED)
              lighting systems to County personnel, at no cost to the County. The purpose of this
              demonstration is to test and evaluate the equipment in an operational environment and
              to verify its capability, suitability, and adaptability for a specific project. When a
              demonstration is required, the County will notify the vendor of such in writing and
              will specify the date, time and location for the testing and evaluation. If the vendor
              fails to perform the demonstration on the specified date stipulated in the notice, the
              County may elect to reject that vendor, or to re-schedule the demonstration,
              whichever action is determined to be in the best interests of the County. The County
              shall be the sole judge of the acceptability and suitability of the lighting systems and
              its decision shall be final.

       2.29.2 The equipment used in the demonstration shall create an express warranty that the
              actual lighting systems to be provided by the vendor during the contract period shall
              conform to the equipment used in the demonstration. The vendor shall be required to
              provide adequate restitution to the County, in the manner prescribed by the County, if
              this warranty is violated during the term of the contract.

2.30   ENVIRONMENTALLY ACCEPTABLE PACKAGING

       2.30.1 Effective June 16, 1992, all contracts in excess of ten thousand ($10,000) dollars will
              be affected by Resolution Number R738-92 amending Miami-Dade County
              Administrative Order 3-2 (relating to the procurement of goods and services). As a
              waste management alternative, and as an additional means of reducing the volume
              and toxicity of waste and by-products entering Florida's solid waste stream, Miami-
              Dade County has instituted the following policy with regard to source reduction.

       2.30.2 In order to discourage excessive packaging of a product solely for marketing purposes
              and to encourage packaging for purposes of ensuring durability, re-usability and
                                               - - 19 - -
MIAMI-DADE COUNTY                                                                  BID NO.: -OTR
                                         SECTION 2
                                    SPECIAL CONDITIONS

                              LED LIGHTING PROJECTS (GSA)

              recyclability. No goods shall be purchased if the goods constitute less than 90
              percent (by volume) of the item being purchased or if the goods contain more than 10
              percent package and packing material (by volume). No packaging shall be purchased
              which is not environmentally acceptable packaging.

       2.30.3 For purposes of meeting the requirements of this resolution, "Environmentally
              Acceptable" shall be defined as; any item that is returnable for reuse or recycling, or
              which is recyclable.

       2.30.4 In order to insure compliance with this resolution, vendors shall indicate in the space
              provided on the Bid/Proposal Submission Form or elsewhere as required by this
              solicitation, the method to be used for returning packaging materials to the distributor
              in conjunction with this solicitation and/or by completing the General Services
              Certification of Recycled Product Content Form indicating the ability of the materials
              to be recycled through existing recycling collection programs.

       2.30.5 Appeals for waiver of these requirements may be made in writing to the County
              Manager through the Director of Procurement Management. No waiver shall be
              effective unless approved by a majority vote of the Board of County Commissioners.
              Offers failing to provide this information may result in being declared non-
              responsive; however the vendor shall be given the opportunity to provide the
              information during the offer evaluation period. At such time, the vendor shall be
              given fifteen (15) calendar days to submit this information.

       2.30.6 Vendors wishing to obtain a copy of the complete resolution should contact The
              Clerk of the Board at 305-375-5126.

2.31   FURNISH AND INSTALL REQUIREMENTS

       The specifications and/or statement of work to be contained within subsequent Invitations to
       Quote (ITQs) or Work Order Proposal Request (WOPRs) shall describe the various functions
       and classes of work required as necessary for the completion of the project. Any omissions
       of inherent technical functions or classes of work within the specifications and/or statement
       of work shall not relieve the bidder from furnishing, installing or performing such work
       where required to the satisfactory completion of the project.

2.32   LABOR, MATERIALS, AND EQUIPMENT SHALL BE SUPPLIED BY THE
       VENDOR

       Unless otherwise provided in Section 3 (entitled "Technical Specifications") of this
       solicitation, or the Scope of Work of any subsequent ITQ or WOPR, the vendor shall furnish
       all labor, material and equipment necessary for satisfactory contract performance. When not
       specifically identified in the technical specifications, such materials and equipment shall be
                                               - - 20 - -
MIAMI-DADE COUNTY                                                                   BID NO.: -OTR
                                         SECTION 2
                                    SPECIAL CONDITIONS

                              LED LIGHTING PROJECTS (GSA)

       of a suitable type and grade for the purpose. All material, workmanship, and equipment shall
       be subject to the inspection and approval of the County.

2.33   LICENSES FOR TRADES

       In accordance with the provisions of Miami-Dade County's Charter, professional contractors
       performing services in/or for Miami-Dade County must show that they have been duly
       licensed by the Qualifications Board of the County, prior to being awarded a contract by the
       County. All journeyman supplied to perform services in/and for Miami-Dade County must
       be licensed by the County‟s Building and Zoning Department, and carry their certification
       card when supplying services to the same.

2.34   LICENSES, PERMITS AND FEES

       The vendor shall obtain and pay for all licenses, permits and inspection fees required for any
       subsequent projects; and shall comply with all laws, ordinances, regulations and building
       code requirements applicable to the work contemplated herein. Damages, penalties and or
       fines imposed on the County or the vendor for failure to obtain required licenses, permits or
       fines shall be borne by the vendor.

2.35   MATERIALS SHALL BE NEW AND WARRANTED AGAINST DEFECTS

       The vendor hereby acknowledges and agrees that all materials, except where recycled
       content is specifically requested, supplied by the vendor in conjunction with this solicitation
       and resultant contract shall be new, warranted for their merchantability, and fit for a
       particular purpose. In the event any of the materials supplied to the County by the vendor are
       found to be defective or do not conform to specifications: (1) the materials may be returned
       to the vendor at the vendor‟s expense and the order cancelled or (2) the County may require
       the vendor to replace the materials at the vendor‟s expense.

2.36   WORK ACCEPTANCE

       All subsequent projects will be inspected by an authorized representative of the County. This
       inspection shall be performed to determine acceptance of work, appropriate invoicing, and
       warranty conditions.




                                               - - 21 - -
MIAMI-DADE COUNTY                                                                  BID NO.: -OTR
                                       SECTION 3
                                TECHNICAL SPECIFICATION

                              LED LIGHTING PROJECTS (GSA)


3.1   SUMMARY

      3.1.1   The purpose of this solicitation is to pre-qualify vendors for future product
              installation and testing, evaluation, and pricing competition. This initial solicitation
              provides for the submission of documents and forms intended to verify that the
              vendor meets or exceeds the minimum criteria set forth elsewhere in this solicitation.
              All vendors who meet or exceed the criteria established in this solicitation shall be
              placed in a pool of prequalified vendors eligible to compete for specific commercial-
              type light emitting diode (LED) lighting systems projects administered by the General
              Services Administration (GSA) on an as needed basis.

      3.1.2   Vendors meeting the prequalification requirements shall be deemed to be pre-
              qualified to participate in future LED lighting systems installation and testing,
              evaluation, and pricing competition, on an as-needed basis.

3.2   MINIMUM EQUIPMENT (LED LIGHTING SYSTEMS) REQUIREMENTS

      Light emitting diode (LED) lighting systems (fixtures and bulbs) shall meet the following
      minimum criteria to be considered for testing and evaluation by the County.

      a. Light fixtures shall provide a minimum efficacy of 60 delivered lumens per input watt.

      b. Bulbs shall provide a minimum efficacy of 42 delivered lumens per input watt.

      c. Lighting systems shall provide at least a 50,000-hour lifetime with reduced maintenance
         compared to fluorescent and incandescent fixtures.

      d. Bulbs must achieve a minimum Color Rendering Index Ra of 82.

      e. Color temperature shall be 2700K, 3000K, or 3500K.

      f. Lighting shall be UL-listed and meet or exceed the requirements of UL1598 or UL1993.

      g. Lighting systems shall be RoHs compliant, contain no mercury or other hazardous
         materials, and be made from recycled material where applicable.

      h. Dimming shall be a standard feature on all fixtures.

      i. To reduce glare, no LED‟s shall be visible.

      j. Electrical requirements: 120VAC or 240 VAC operation; power factor shall be greater
         than .90.
                                               - - 22 - -
MIAMI-DADE COUNTY                                                                  BID NO.: -OTR
                                      SECTION 3
                               TECHNICAL SPECIFICATION

                             LED LIGHTING PROJECTS (GSA)


      k. All fixtures and bulbs shall have photometric and Illuminating Engineering Society (IES)
         files.

      l. Lighting systems must meet the standards established by the National Institute of Science
         and Technology.

      m. All lighting systems shall be EnergyStar certified.

3.3   LIGHTING CATEGORIES

      3.3.1   The County is interested in testing, evaluating and purchasing commercial LED
              lighting systems that may fall into several broad categories. These categories include,
              but are not limited to:

              a. Interior Commercial Lighting

              b. Exterior Lighting

              c. Flood Lighting

              d. Landscape Lighting

              e. Task Lighting

              f. Security Lighting

              g. Specialty Lighting

              h. Miscellaneous Applications

      3.3.2   The vendor should submit a list of the different types of commercial LED lighting
              systems manufactured or sold and the category of lighting applications.

3.4   CHANGES TO THE SPECIFICATIONS

      Notwithstanding the specifications described in this Section, the County reserves the right to
      change the specifications for each project as it deems in its best interest. Such changes will
      be specified in the WOPR or ITQ applicable to the project at that time.




                                              - - 23 - -
MIAMI-DADE COUNTY                                                                                                         BID NO.: -OTR
                                                           SECTION 4
                                                     BID SUBMITTAL FORM

Submit Bid To:                                                                                                      OPENING: 2:00 P.M.
CLERK OF THE BOARD
Stephen P. Clark Center                                                                                                                     , 2007
111 NW 1st Street
17th Floor, Suite 202
Miami, Florida 33128-1983


             PLEASE QUOTE PRICES F.O.B. DESTINATION, FREIGHT ALLOWED, LESS TAXES,
                         DELIVERED INMIAMI-DADE COUNTY, FLORIDA
NOTE: Miami-Dade County is exempt from all taxes (Federal, State, Local). Bid price should be less all taxes. Tax Exemption Certificate furnished
upon request.

   Issued                     DPM                Date Issued:                            This Bid Submittal Consists of Pages 24
   by:994                                                                                through 27 and Affidavits
Sealed bids subject to the Terms and Conditions of this Invitation to Bid and the accompanying Bid Submittal. Such
other contract provisions, specifications, drawings or other data as are attached or incorporated by reference in the Bid
Submittal, will be received at the office of the Clerk of the Board at the address shown above until the above stated time
and date, and at that time, publicly opened for furnishing the supplies or services described in the accompanying Bid
Submittal Requirement.
                                             LED LIGHTING PROJECTS (GSA)
            A Bid Deposit in the amount of N/A of the total amount of the bid shall accompany all bids
A Performance Bond in the amount of N/A of the total amount of the bid will be required upon execution of the contract
                                by the successful bidder and Miami-Dade County
                   DO NOT WRITE IN THIS SPACE

 ACCEPTED _____                    HIGHER THAN LOW _____
                                                                                 FIRM NAME: ____________________________________
 NON-RESPONSIVE _____              NON-RESPONSIBLE _____

 DATE B.C.C. ___________           NO BID _____

 ITEM NOS. ACCEPTED _________________________________

 COMMODITY CODE:               855-53

 Sr. Procurement Contracting Agent          Km! Ra, C.P.M., CPPO, CPPB


      RETURN ONE ORIGINAL AND TWO COPIES OF BID SUBMITTAL PAGES AND
                               AFFIDAVITS.

FAILURE TO COMPLETE THE CERTIFICATION REGARDING LOCAL PREFERENCE
ON PAGE 27 OF SECTION 4, BID SUBMITTAL FORM, SHALL RENDER THE VENDOR
                  INELIGIBLE FOR LOCAL PREFERENCE

FAILURE TO SIGN PAGE 27 OF SECTION 4, BID SUBMITTAL FORM, WILL RENDER
                      YOUR BID NON-RESPONSIVE



                                                                      - 24 -
MIAMI-DADE COUNTY                                 BID NO.: -OTR
                         BID SUBMITTAL FOR:
                    LED LIGHTING PROJECTS (GSA)




                                - 25 -
MIAMI-DADE COUNTY                                               BID NO.: -OTR

                                    SECTION 4
                               BID SUBMITTAL FOR:

                       LED LIGHTING PROJECTS (GSA)
                      ACKNOWLEDGEMENT OF ADDENDA


           INSTRUCTIONS: COMPLETE PART I OR PART II, WHICHEVER APPLIES

PART I:
  LIST BELOW ARE THE DATES OF ISSUE FOR EACH ADDENDUM RECEIVED IN
                      CONNECTION WITH THIS BID
                   Addendum #1, Dated

                   Addendum #2, Dated

                   Addendum #3, Dated

                   Addendum #4, Dated

                   Addendum #5, Dated

                   Addendum #6, Dated

                   Addendum #7, Dated

                   Addendum #8, Dated



PART II:
            NO ADDENDUM WAS RECEIVED IN CONNECTION WITH THIS BID



  FIRM NAME:


  AUTHORIZED SIGNATURE:                                    DATE:

                 TITLE OF OFFICER:




                                        26
MIAMI-DADE COUNTY                                                                                                                      BID NO.: -OTR


                                                               BID SUBMITTAL FORM
Bid Title: LED Lighting Projects (GSA)
By signing this Bid Submittal Form the Bidder certifies that it satisfies all legal requirements (as an entity) to do business with the County, including all
Conflict of Interest and Code of Ethics provisions in Section 2-11 of the Miami-Dade County Code. Any County employee or member of his or her immediate
family seeking to contract with the County shall seek a conflict of interest opinion from the Miami-Dade County Ethics Commission prior to submittal of a Bid
response or application of any type to contract with the County by the employee or his or her immediate family and file a copy of that request for opinion and
any opinion or waiver from the Board of County Commissioners with the Clerk of the Board. The affected employee shall file with the Clerk of the Board a
statement in a form satisfactory to the Clerk disclosing the employee‟s interest or the interest of his or her immediate family in the proposed contract and the
nature of the intended contract at the same time as or before submitting a Bid, response, or application of any type to contract with the County. Also a copy of
the request for a conflict of interest opinion from the Ethics Commission and any corresponding opinion, or any waiver issued by the Board of County
Commissioners, must be submitted with the response to the solicitation.
In accordance with Sec. 2-11.1(s) of the County Code as amended, prior to conducting any lobbying regarding this solicitation, the Bidder must file the
appropriate form with the Clerk of the Board stating that a particular lobbyist is authorized to represent the Bidder. Failure to file the appropriate
form in relation to each solicitation may be considered as evidence that the Bidder is not a responsible contractor.
The Bidder confirms that this Bid is made without prior understanding, agreement, or connection with any corporation, firm, or person submitting a Bid for the
same goods and/or services and in all respects is without collusion, and that the Bidder will accept any resultant award. Further, the undersigned acknowledges
that award of a contract is contingent upon vendor registration. Failure to register as a vendor within the specified time may result in your firm not being
considered for award.

Pursuant to Miami-Dade County Ordinance 94-34, any individual, corporation, partnership, joint venture or other legal entity having an officer, director, or
executive who has been convicted of a felony during the past ten (10) years shall disclose this information prior to entering into a contract with or receiving
funding from the County.
    Place a check mark here only if bidder has such conviction to disclose to comply with this requirement.

LOCAL PREFERENCE CERTIFICATION: For the purpose of this certification, a “local business” is a business located within the limits of Miami-Dade
County (or Broward County in accordance with the Interlocal Agreement between the two counties) that conforms with the provisions of Section 1.10 of the
General Terms and Conditions of this solicitation and contributes to the economic development of the community in a verifiable and measurable way. This
may include, but not be limited to, the retention and expansion of employment opportunities and the support and increase to the County‟s tax base.
     Place a check mark here only if affirming bidder meets requirements for Local Preference. Failure to complete this certification at this time (by
checking the box above) shall render the vendor ineligible for Local Preference.
LOCAL CERTIFIED SERVICE-DISABLED VETERAN BUSINESS ENTERPRISE CERTIFICATION: A Local Certified Service-Disabled Veteran
Business Enterprise is a firm that is (a) a local business pursuant to Section 2-8.5 of the Code of Miami-Dade County and (b) prior to bid submission is
certified by the State of Florida Department of Management Services as a service-disabled veteran business enterprise pursuant to Section 295.187 of the
Florida Statutes.
     Place a check mark here only if affirming bidder is a Local Certified Service-Disabled Veteran Business Enterprise. A copy of the certification must be
submitted with this proposal.
 COUNTY USER ACCESS PROGRAM (UAP): Joint purchase and entity revenue sharing program
For the County‟s information, the bidder is requested to indicate, at „A‟ and „B‟ below, its general interest in participating in the Joint Purchase Program of the
County User Access Program (UAP) described in Section 2.21 of this contract solicitation, if that section is present in this solicitation document. Vendor
participation in the Joint Purchase portion of the UAP is voluntary, and the bidder‟s expression of general interest at „A‟ and „B‟ below is for the County‟s
information only and shall not be binding on the bidder.
      A. If awarded this County contract, would you be interest in participating in the Joint Purchase portion of the UAP with respect to other governmental,
            quasi-governmental or not-for-profit entities located within the geographical boundaries of Miami-Dade County?
                                               Yes                              No
      B. If awarded this County contract, would you be interested in participating in the Joint Purchase portion of the UAP with respect to other
            governmental, quasi-governmental or not-for-profit entities located outside the geographical boundaries of Miami-Dade County?
                                               Yes                              No
Firm Name:
________________________________________________________________________________________________________________
Street Address:
________________________________________________________________________________________________________________
Mailing Address (if different):
________________________________________________________________________________________________________________

Telephone No. _______________________________                                              Fax No. _________________________

Email Address: ________________________________________                                    FEIN No. __/__-__/__/__/__/__/__/__

Prompt Payment Terms: _____% _____ days net _____days                               *“By signing this document the bidder agrees to all Terms
(Please see paragraph 1.2 H of General Terms and Conditions)                        and Conditions of this Solicitation and the resulting Contract”

Signature: ________________________________________________________________________(Signature of authorized agent)
Print Name: _____________________________________                 Title: ____________________________________________
THE EXECUTION OF THIS FORM CONSTITUTES THE UNEQUIVOCAL OFFER OF PROPOSER TO BE BOUND BY THE TERMS OF ITS PROPOSAL.
FAILURE TO SIGN THIS SOLICITATION WHERE INDICATED ABOVE BY AN AUTHORIZED REPRESENTATIVE SHALL RENDER THE PROPOSAL
NON-RESPONSIVE. THE COUNTY MAY, HOWEVER, IN ITS SOLE DISCRETION, ACCEPT ANY PROPOSAL THAT INCLUDES AN EXECUTED
DOCUMENT WHICH UNEQUIVOCALLY BINDS THE PROPOSER TO THE TERMS OF ITS OFFER.
                                                                               27
APPENDIX
AFFIDAVITS
 FORMAL BIDS
MIAMI-DADE COUNTY                 BID NO.: -OTR




                    Page 1 of 4       Revised 11/20/08
MIAMI-DADE COUNTY                 BID NO.: -OTR




                    Page 2 of 4       Revised 11/20/08
MIAMI-DADE COUNTY                                    BID NO.: -OTR




                                  Revised 11/20/08
                    Page 3 of 4
MIAMI-DADE COUNTY




                                  Revised 11/20/08
                    Page 4 of 4

				
DOCUMENT INFO
Description: Led Lighting Contract Terms document sample