EAST SUSSEX COUNTY COUNCIL CHILDREN’S SERVICES JOB DESCRIPTION SCHOOL: Secondary POST: Business Manager (Leadership Team) GRADE: LMG1 RESPONSIBLE TO: Headteacher RESPONSIBLE FOR: Finance Staff, Office Staff, Health and Safety Officer and Site Management team. All Associate Staff for personnel issues. Main Purpose of the Job As a member of the Leadership Team: To raise standards of teaching and learning by leading, managing and supporting staff. To ensure the effective management of the school’s financial and administrative systems and to ensure that resources available to the School are effectively used to support all students at the School. To have shared responsibility for: Strategic planning – formulating the aims and objectives of the school Management – establishing the policies and managing staff and resources to realise these aims and objectives. Oversight – monitoring, evaluating and reviewing progress towards these aims and objectives. Promote – the school at public events held in school throughout the year. Main Functions Financial systems To create and maintain sound financial systems within guidelines issued by the Local Authority for both public and private funds. To assist in the preparation of the annual budget plan with members of the Leadership Team in line with priorities in the School Improvement Plan. To assist the Headteacher in preparing the annual budget for recommendation to the Governing Body. To make financial reports available to Governors and report regularly to Governors’ Finance Committee. To establish and maintain systems of computerised accounting. To evaluate and monitor new developments in financial software packages with finance assistant. Control of expenditure and financial resources To maintain systems for proper control of expenditure and financial resources within the school. To oversee the operation of the accounts system (FMS and School Fund Manager) including requisitioning of goods and services and payment of invoices. To control and monitor spending within cost centres and report regularly to Headteacher identifying areas of under/over spend. To arrange for annual audit of School Fund accounts and make reports to Governors’ Finance Committee. To ensure monthly and annual returns are completed and sent to Local Authority by agreed dates. Promote and market the school To explore possible sources of extra budgetary income and create opportunities of letting school premises to generate income. To liaise with local business and individuals in the community to promote use of school for community classes. To manage lettings. To ensure relevant policies and procedures are in place and monitor their implementation. Contracts for goods and services To create systems to ensure LA guidelines are observed for the issue of contracts for goods and services To assist Headteacher in drawing up tender documents. To implement correct procedures for receipt of tenders and award of contracts. Make payments to contractors as stated in individual contract documents. To liaise with school meals provider over issues relating to the canteen. Responsibility for Associate Staff To assist in recruitment and selection of Associate Staff To liaise with Children’s Services Personnel Department with regard to the issue of staff contracts, payment of overtime claims and staff sickness notifications. To assist staff with pay-related queries. To lead the team of Associate Staff and organise team meetings To conduct staff appraisals for those employees directly line managed, and identify and discuss training needs. To work with the Assistant Headteacher with responsibility for CPD to develop and deliver the programme of CPD for associate staff based on the expert trail. To represent associate staff at Leadership Team meetings. Premises Management To line manage the Site Team and monitor and organise work practices To line manage the Health and Safety Officer, with oversight of policies and procedures Oversight of the maintenance programme Day to day oversight of all building projects, acting as School contact with Contractors Work with Governors and the Leadership Team to innate and lead building projects To report regularly to the Premises Committee After School Club To lead and manage the After School Club To line manage the staff employed by the After School Club Financial management of the After School Club Equal Opportunities To carry out all duties in accordance with the Children’s Services Department’s Equal Opportunities Policy. This job description sets out the duties of the post at the time it was drawn up. The post holder may be required from time to time to undertake other duties within the school as may be reasonably expected, without changing the general character of the duties or the level of responsibility entailed. This is a common occurrence and would not justify a reconsideration of the grading of the post.
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