PRESENTERS OF THE: YEARS FESTIVAL OF OF TRADITION, CULTURE & COMMUNITY PHILIPPINE ARTS & CULTURE SATURDAY AND SUNDAY SEPTEBER 10 - 11, 2011 PT. FERMIN PARK - SAN PEDRO, CA Business Exhibitor Opportunities Arts = Culture = Community WWW.FILAMARTS.ORG The 20th Annual Festival of Philippine Arts & Culture (FPAC) is a celebration of the creative spirit of the Filipino American embracing diversity through vivid artistry and cultural expression. It’s also about you, me, family, tribes, being together, growing together through 20 years and BEYOND. More than a celebration, it is a tradition. FPAC is a vibrant gathering of generations and cultures – colors interweaving to form the Filipino American community tapestry. FPAC is produced by FilAm ARTS – the Association for the Advancement of Filipino American Arts and Culture, a non-profit community arts organization whose purpose is to engage diverse publics in cultural arts as a synergistic approach to community / individual self-determination and empowerment. Participate at the largest celebration of Filipino Arts and Culture – A community arts program initiated by the City of Los Angeles’ Cultural Affairs Department, the 20th Annual Festival of Philippine Arts & Culture is the largest and longest-running festival of Filipino-American artistry and culture in the United States. REACH OVER 25,000 PEOPLE As a community partner at the Festival, you can promote your information, product or services to over 25,000 people during the course of the weekend. WE WANT YOU TO SUCCEED There is a limit to the number of exhibitors for each product type, industry or service. The sooner you confirm your space the better! We can also specialize your booth requirements to ensure your success. Call us to talk about how your product can succeed at the Festival! SUPPORT THE COMMUNITY! FPAC is the largest Filipino arts & cultural gathering presenting over 1,000 artists and cultural bearers every year. The festival is completely community produced, depending on the hard work and determination of volunteers to make this annual gathering possible. By exhibiting at the Festival you can be both profitable and support an important community tradition. WANT TO SUPPORT THE FESTIVAL? Advertise, promote, or volunteer. Advertising will reach a captive audience at the Festival, while making it easy for guests to learn about your organization. Tell others about the Festival, sell tickets, and organize a group to come to the Festival together. Call us and get involved! “ As the largest presentation of Philippine arts and culture in the region, FPAC showcases the artistic uniqueness and diversity of the Philippines to the residents of ” Southern California. - Don Knabe, Supervisor, Fourth District, Los Angeles County Corporate Standard Booth, $1400: BUSINESS EXHIBITORS (The City of LA Dept of Recreation & Parks defines Meet your profit potential and access Corporate Booths as commercial entities having the both the retail public as well as purpose to display a franchise company logo, product, or professionals for networking name. Commercial sales may or may not be conducted) opportunities. *1 - 10' x 10' Canopy with 3 walls and overhead covering *1 Table Personalize your festival experience to *2 Chairs your needs. *5 Exhibitor Wrist Band & 10 single day tickets for guests *Call us to design the space you want *We can tailor to your goals – take Small Business Deluxe Booth, $950 advantage of Advertising Opportunities! (First Come, First Served Basis - Corner placement. *You may outreach to the whole festival Includes extra space, tables and chairs.) and use your booth as a home base. *2 - 10' x 10' spaces (total of a 20' x 10' space) *Upgrade by purchasing print collateral *2 Tables listings on all posters and postcards *4 Chairs *5 Exhibitor Wrist Bands & 8 single day tickets for guests Small Business Standard Booth, $650 PARTIAL LIST OF PAST *1 - 10' x 10' Canopy with 3 walls and overhead covering EXHIBITORS *1 Table *Traditional Clothing & Crafts *2 Chairs *Real Estate *5 Exhibitor Wrist Bands & 4 single day tickets for guests *Cellular Service *Books Information/No Sales Booth $550 *Movies *1 - 10' x 10' Canopy with 3 walls and overhead covering *Vacations *1 Table *Health Products *2 Chairs *T-Shirt & Designer clothing *5 Exhibitor Wrist Bands & 4 single day tickets for guests *Jewelry *Cosmetics Small Business Bring Your Own Canopy Sales *International Telephone $500/ No Sales $450 *Cable *1 - 10' x 10' space *News and Magazines *1 Table *Remittance *2 Chairs *5 Exhibitor Badges & 4 single day tickets for guests ° Extra booths, tables, chairs, and power are available. Maximize your experience as an Exhibitor by accessing the range of advertising opportunities available at this year’s Festival. ONLINE EXPOSURE Color Ads revolving run of schedule on our website which receives 300,000 unique hits a month! Size: 300 x 150 Some of our current and past pixels. partners include: -Web Banner $500 - Festival E-Newsletter $200 SOUVENIR PROGRAM BOOK Reach a targeted market through souvenir program book ads. Program Size: 8-3/82 x 10-5/82 (No Bleeds). - Full Page $500 - Half Page $350 - Quarter Page $200 - Front or Back Inside Cover** $1,000 - Center Spread** $2,500 GIFT BAGS Insert your brochure, postcard, flier, promotional items and gifts to 1000 Artists, 500 Volunteers, Staff & Vendors, 1000 General Audience. -Co-Branded Gift Bag** $1,000 -Additional Gift Bag Insert $500 BANNER PLACEMENT AT THE FESTIVAL -2 Banners in Major Thoroughfares $1,000 PRINT EXPOSURE -Posters, Postcards & Flyer Logo Placement $1,000 -Back of Tickets** $2,500 “ It is invigorating to see FilAm ARTS as the gateway to bringing communities together in celebration and appreciation ” of Philippine Culture. -Ted W. Lieu, former Assembly FilAm ARTS has a reach of over 20,000 through Member, 53rd District online social media sites and email lists. 4. ADVERTISING OPPORTUNITIES 5. SUBTOTAL ORDER AMOUNT 1. YOUR ITEMS FOR SALE? (Please list your products $_________ or services, attach sheets if needed) (OPTIONAL): PRODUCT RECOGNITION ONSITE AT + $ 150.00 Required _________________________________________ Compliance/ Cleaning _________________________________________ THE FESTIVAL ☐ Co-Branded Gift Bags** $1,000 Fee _________________________________________ (to be refunded after ☐ Additional Gift Bag Insert $500 ☐ 2 Additional Banners in Major the festival) 2. CHOOSE YOUR BOOTH ORDER: 6. TOTAL ☐ Corporate Booth $1400 Thoroughfare $1,000 $__________ ☐ Small Business Deluxe Booth $950 (If submitting application after Aug. 27, ☐ Small Business Standard Booth $650 ONLINE EXPOSURE ☐ Web Banner $500 Please add $200 late fee) ☐ Small Business Information Booth/ No Sales $550 ☐ Small Business Bring Your Own Canopy Sales* $500 ☐ Festival E-Newsletter $200 ☐ Small Business Bring Your Own Canopy No Sales* $450 PAYMENT OPTIONS: SOUVENIR PROGRAM BOOK ☐ Full Page $500 ☐ I am enclosing $____________ 3. CHOOSE EXTRAS: ☐ I would like to go on a customized ☐ Electricity (Flat Rate) $50 ☐ Half Page $350 payment plan (convenience fee of 8% of ☐ Additional Booth #___@ $550 ☐ Quarter Page $200 subtotal) ☐ Table Each #___@ $15 ☐ Front or Back Inside Cover** $1,000 ☐ I would like to pay with Credit Card ☐ Chair Each #___@ $3 ☐ Center Spread** $2,500 via PayPal (transaction fee of 3% of total order) PRINT EXPOSURE ☐ Posters, Postcards & Flyer Logo Please make checks payable to: Placement $1,000 FilAm ARTS | 760 S. Westmoreland Ave. #266 | Los Angeles, CA |90005 CONTACT INFORMATION __________________________________ __________________________________ CONTACT NAME/TITLE ORGANIZATION/COMPANY NAME __________________________________ __________________________________ ADDRESS CITY, STATE, ZIP __________________________________ __________________________________ PHONE/FAX EMAIL/WEBSITE EXHIBITOR’S AUTHORIZATION By my signature, I am acknowledging that I have read the preceding information carefully and agree to exhibit at the 20th Annual Festival of Philippine Arts & Culture if approved. I am authorized to sign on behalf of my organization _________________________________ Signature Sign and return. A Letter will be Returned to you confirming acceptance of your exhibit space application . To secure a space, a signed application, contract and payment must be received by deadline. This application is made in accordance with the conditions, rules and regulations included in the vendor terms. _________________________________ Print Name and Date Please return form to: FilAm ARTS, 760 S. Westmoreland Ave. #266, Los Angeles, CA 90005. Ph: 213-380-FPAC, Fax: (213) 380-3724 For Further Inquiries Contact: Malou or Laarni | firstname.lastname@example.org | (213) 380-FPAC (3722) FilAm ARTS’ public programs are: Association for the Advancement of The Pilipino Artists Network Filipino American Arts & Culture Visit us at www.FilAmARTS.org Eskuwela Kultura 2011 BUSINESS EXHIBITOR CONTRACT C. Each Exhibitor will receive (1) 15 minute loading pass for Vehicle Entry during Set Up and Break Down. Cars may be driven onto park grounds only between 6:30 and 9:30 a.m. and after 6:00pm for 1. EXHIBITOR ITEMS SOLD, OFFERED, DISTRIBUTED: drop off or pick up of booth materials. Drivers of the Exhibitor shall obey all traffic directions on festival A. THE FESTIVAL HAS THE EXCLUSIVE RIGHT TO SELL WATER AND CARBONATED days, park vehicles in designated areas, and remove cars from festival grounds upon request. Failure to DRINKS. adhere to these rules that results in damage to the site such as broken sprinkler heads shall be the sole B. No booth may serve, sell or make available: financial responsibility of driver(s) of the Exhibitor. 1. Any items other than what is stated on contract and approved by Business Team. D. Booths shall not be extended or altered beyond the allotted space purchased. Booth 2. Any items promoting the sale or use of tobacco, alcohol, illicit drugs, illegal drugs or, backwalls cannot be removed at any time as they serve a double purpose for perimeter fencing. violence or items explicitly sexual in nature. Additional space can be obtained by purchasing a second booth. C. The Business Team shall have the authority to accept or reject your proposed menu. E. Exhibitors must adhere to booth space assignments and will not move to another location without Prices are subject to Business Team approval, and may not be changed or modified. permission from Business Team AND Festival Logistics Staff. D. No raffles shall be sold on the Festival grounds. F. Exhibitors will provide their own equipment, decorations, etc. and are responsible for the setting-up of E. No organization, business or individual is allowed to request donations for itself or for the assigned space. Exhibitors shall provide all items, manpower, tools, etc. necessary for the sale of their others without a 501(c) (3) on file with Festival. product. F. We reserve the right to refuse the application of any Exhibitor or Participant whose G. Any audio/video use is subject to written approval by both the FPAC Administrative Director and the product, service, or proposed exhibit is contrary to or not in keeping with the character of the FPAC Logistics Director. Adjustment of sound levels is up to the discretion of Festival staff in order to Festival. avoid sound bleeds and disruption. 2. EXHIBITOR SPACE H. Food Exhibitors must provide soap for washing equipment. A. Exhibitor Positions will be issued on first come first served basis according to the site I. No display, fixture odor, bright/hazardous lights or amplified sound is allowed that will compete with plan. stage presentation or hinder the flow of traffic in front of the booth area or to neighboring spaces, or B. However, if the site plan changes, please be advised that it is up to the Business Team to cause damage to the Park, site, or booth equipment reassign your position with your consultation. J. Excessive use of power (over 20 Amps) is strictly prohibited. In case you anticipate needing more 3. EXHIBITOR CONFIRMATION PROCESS IS AS FOLLOWS: power, please make arrangements to supply your own generator. A. Submit your completed application form with payment. K. Exhibitors shall cooperate with FilAm ARTS staff, Festival Staff, LA City Fire Marshall, LA County B. The Business Team will review your application, items for sale, and space requests. In Health Department, LA City Police and Festival Security staff. case there are questions regarding your application, you will be contacted before 8. CLEANING AND COMPLIANCE confirmation is sent. All issues must be resolved before confirmation can occur. A. Deposit: All Exhibitor applicants must provide a $150.00 refundable deposit for cleaning and C. If your application is approved, you will be sent a confirmation letter verifying approval, compliance with the conditions of participation with their initial payment. The deposit will be returned items for sale and space requests. There will be information attached regarding Exhibitor within 10 days after the Festival upon the Exhibitor's compliance with the cleaning and compliance Meetings or other news and requirements that have arisen. procedures below. D. To be accepted as an Exhibitor, applicants must return completed and signed application, B. Exhibitors shall provide for the sanitary operation of the booth additional required forms, and deposit along with any late charges or additional fees C. Remove all trash from your area to main receptacles at the end of the day. incurred made payable to FilAm ARTS. D. No hot grease or oil is allowed in trash bins. Cool down hot grease in separate container before 4. EXHIBITOR MEETING throwing away. A. The Exhibitor meeting is mandatory and is an excellent opportunity to network with E. No solid waste shall be dumped in sink. other exhibitors, learn best practices, and understand your role in the success of the festival. F. All food booth attendants must wear hairnets and pull hair away from face. B. You will receive your Packet of Exhibitor Badges, Complimentary tickets and any G. Check out with Business Team Inspector or Area Logistics Captain before leaving area. Leaving before additional information. check out will result in forfeiture of deposit. C. If you do not attend the Exhibitor meeting, your Packet of Badges and Tickets will be H. Exhibitors are responsible for removing decorations and cleaning assigned space. either held for you at Exhibitor Check-In Festival weekend or you can make arrangements I. Exhibitors will be responsible for making sure that the booth area is left clean at the end of each day for pick up or delivery at your own expense. from Saturday, September 10 & Sunday, September 11, 2011. D. Exhibitor Meeting will be held on Thursday, August 25th, 2011 6:00 p.m. at the FilAm 9. MARKETING AND PROMOTIONS ARTS offices at the First Baptist Church of LA, 760 S. Westmoreland Ave., Los Angeles, CA A. All exhibitors are encouraged to roam the Festival grounds to outreach and speak to audience. It is 90005. not allowed for any exhibitor or artist to use bullhorns or other distracting strategies or behaviors that 5. EXHIBITOR ACCESS TO THE FESTIVAL disrupts festival programming or guests’ enjoyment of the Festival. In order to uphold the integrity of the goals & ensure the success of this Festival, absolutely B. However, please note that pamphlets, fliers, or giveaways are strictly prohibited from being littered on no one will be allowed into the Festival without an Exhibitor badge or complimentary ticket, Festival grounds. Please be conscientious by distributing your materials to only interested parties. no exceptions. C. If your materials are found to be excessively littering Festival grounds, you may be subject to loss of A. Exhibitor Badges have access to the site from Friday, September 9, 2011 to Sunday, your cleaning deposit. September 11, 2011. Festival hours on each day are as follows: Friday 3:00 to 7:00 p.m., 10. CANCELLATIONS: Saturday & Sunday 6:00 a.m. to 8:00 p.m. No other exhibitors will be allowed on the site if A. All cancellations must be made in writing on official letterhead. there are no Festival Staff present. B. Cancellations before August 19th, 2011, the Festival will retain the deposit and refund booth fees B. Complimentary tickets are for both Festival days and access can only occur during within 10 days after the Festival's completion. Festival hours of 10:00 a.m. to 6:30 p.m. These are special edition tickets that are only C. Cancellations on or after August 20th, 2011, the Festival will retain the deposit and refund only 50% of available for Sponsors, Exhibitors, Artists, Partners and Staff. booth fees within 10 days after the Festival's completion. C. All Exhibitors will be provided with the stated number of Exhibitor Badges for staff and D. Refunds will be made via FilAm ARTS company check to the name listed on application. complimentary tickets for guests. You will receive Exhibitor badges and complimentary 11. ANY ACCIDENT SHALL BE THE SOLE RESPONSIBILITY OF THE EXHIBITOR. tickets at the Exhibitor Meeting, at the Festival Exhibitor Check-In or with prior 12. FPAC AND FILAM ARTS ASSUME NO RESPONSIBILITY FOR ANY LOSS OR DAMAGE arrangements for pickup or delivery at your own expense. TO THE EXHIBITOR, ITS PROPERTY, AND OR ACTIONS OF THE EXHIBITOR AND/OR D. You, the named responsible individual on the application form is responsible for ITS STAFF. NON-COMPLIANCE OF ANY OF THESE CONDITIONS WILL RESULT IN THE distributing Badges and complimentary tickets to the authorized individuals, staff, and FORFEIT OF $150 DEPOSIT, ANY RESULTING ADDITIONAL COSTS, OR EJECTION guests. FROM THE FESTIVAL WITHOUT REFUND AT THE DISCRETION OF FILAM ARTS. E. The Festival will not assume responsibility for lost or stolen badges and complimentary 13. INDEMNIFICATION: tickets. No replacements shall be issued. Except for the active negligence or willful misconduct of the Festival of Philippine Arts F. Badges and complimentary tickets must be presented to Festival staff/security upon and Culture, FilAm Arts, sponsors and/or the City of Los Angeles, Exhibitor undertakes request. and agrees to defend, indemnify and hold harmless the Festival of Philippine Arts and G. All Exhibitor Staff must go through Exhibitor Check In on each morning of the festival. Culture sponsors and/or the City of Los Angeles, and any and all of City's Boards, Holders of Exhibitor Badges and Complimentary Passes will enter through the designated Officers, Agents, Employees, Assigns and Successors in interest from and against all suits and causes of entry located by the service entrance. action, claims, losses, demands and expenses, including, but not limited to, attorney's fees and cost of 6. EXHIBITOR PARKING litigation, damage or liability off any nature whatsoever, for death or injury to any person, including A. Due to limited on-site parking only one space will be assigned to each Exhibitor at the Exhibitor's employees and agents, or damage or destruction of any property of either party hereto or of Exhibitor and Artists Lot across from Pt. Fermin Park. third parties, arising in any manner by reason of, or incident to, the performance of this Agreement on B. There are no other parking spaces available for reservation. Please make sure to arrive the part of the Exhibitor or subcontractor of any tier. By my signature, I am acknowledging that I have early for street parking or parking at the auxiliary lots we have secured for the general public. read the preceding terms and conditions carefully and agree to the terms and conditions set forth in this Please be advised that FilAm ARTS assumes no responsibility for any loss, damage, or theft contract. I am authorized to sign on behalf of my organization and/or Exhibitor. and you are parking at your own risk. C. Each Exhibitor will be issued a parking pass that must be used in the Exhibitor and Artists Lot. No other parking permit will be issued to you. You are allowed to transfer the parking pass to anyone in your staff, but it is recommended that the parking pass serves your storage vehicle. ________________________________________________________ D. Driving onto Pt. Fermin Park is possible only between the hours of 6 a.m. to 9 a.m. on PRINT NAME, TITLE Saturday and Sunday and after the Festival officially closes after 6:30 p.m. and upon the permission of the Fire Marshall. E. Please stay close to your vehicle in case we have to contact you. F. After 9 a.m., Exhibitors can only drop off at the loading zone for 20 minutes. You will ________________________________________________________ have up to 30 minute's grace period to move and park your car. If your car is not moved SIGN DATE within the designated time, you will either be subject to a loss of your deposit and/or towing. G. Because of heavy traffic congestion on Saturday morning, we highly suggest that you make arrangements to set up and drop off as much as possible on Friday afternoon from 3 to 7 p.m. and arrive as early as possible on Saturday morning. The Festival officially opens at 10 a.m. 7. SET UP, MAINTENANCE, BREAK DOWN A. Participants shall adhere to opening and closing times and shall keep their booths in operation from 10:00a to 6:00p on both days. B. Set up begins on Saturday at 6:30 a.m. & must be completed by 9:30 a.m. Friday Afternoon Set Up between 3:00 to 7:00 pm is available if made by appointment by August 31st, 2008. Please note that limited security is available on Friday evenings and do not plan to leave any inventory or valuable items at that time.
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