MINUTES

Document Sample
MINUTES Powered By Docstoc
					                                            MINUTES
                                       JANUARY 17, 2008


     A regularly scheduled meeting of the Town Board was held on January 17, 2008 at 7:00 p.m. in
the Town Hall Auditorium.
   Item 1 – Roll call. Those present and answering roll call: Trustees; Payne, Schnell, Thomas,
Walker, Loftis and Mayor McIntyre. Absent: Trustee Brunkhardt. Attorney Anson was present.
   Item 2 – Review of the Minutes of the December 20th Meeting. Trustee Schnell moved the
minutes of December 20th be approved as written, seconded by Trustee Thomas. Motion carried 5 –
0.
     Item 3 – Ordinance No. 540 – Lease Purchase of Sewer Jet, second reading. Concluding the
second reading and discussion Trustee Thomas moved to adopt Ordinance No. 540, seconded by
Trustee Loftis. Roll call: Payne-aye, Loftis-aye, Walker-aye, Schnell-aye and Thomas-aye. Motion
carried 5 – 0.
     Item 4 – Continue discussion of proposed changes to Personnel Policies. The Board
reviewed and made a few more suggested changes. The completed document will be ready for final
approval at the February meeting.
    Item 5 – Citizen Comments/Questions. None.
     Item 6 – Reports. Gary reported he had received a request from Freeman’s Cleaners to have a
fifteen minute loading zone in the last parking spot next to the alley on First Street. Concluding
discussion the Board decided to grant the request from Freeman’s Cleaners for the loading zone.
Attorney Anson stated as long as the sign is a standard recognized sign by the State of Colorado and
the Town posts it that is all that’s required.
     Gary also reported that the maintenance crew (5 men) worked 79.5 hours overtime during the
month of December doing snow removal. Goodell Machinery was contracted to assist at the height
of the storm by using their road grader at $115.00 per hour for a total of 3 hours. The Town has gone
thru 77 tons of sand and salt at approximately $3,000.00.
    Item 7 – Adjourn. As there was no further business the meeting was adjourned at 7:18 p.m.


    Erika C. Bagley, Town Clerk

                                            MINUTES
                                      FEBRUARY 21, 2008
     A regularly scheduled meeting of the Town Board was held on February 21, 2008 at 7:00 p.m.
in the Town Hall Auditorium.
   Item 1 – Roll call. Those present and answering roll call: Trustees; Payne, Brunkhardt, Schnell,
Thomas, Walker, Loftis and Mayor McIntyre. Attorney Anson was also present.
   Item 2 – Review of the Minutes of the January 17th Meeting. Trustee Schnell moved the
minutes of January 17th be approved as written, seconded by Trustee Thomas. Motion carried 6 – 0.
     Item 3 – Powertech – 25 minute presentation on uranium mining. Terence Walsh and
Michael Beshore of Powertech (USA) Inc. provided the mayor and board with information packets
and a power point presentation regarding uranium mining. The presentation was offered to educate
citizens regarding the proposed uranium mining project being considered in Nunn, Colorado.
     Item 4 – Skylink Agreement renewal – This is the agreement we have with Skylink for
communication equipment they have on our water tanks. Todd Barber of Skylink announced he
has sold Skylink to LP Broadband Inc. but all services will remain the same with some improvements
to the system. Mr. Barber introduced Scott Perich, representing LP Broadband Inc. based out of
Loveland, Colorado to respond to any comments or questions from the Board. The new agreement
includes permission for LP Broadband to locate an antenna on each of the two (2) of the Town’s
water towers to provide internet services for its customers. LP Broadband will pay 3% of all revenue
paid to them by their customers to Town of Eaton on a monthly basis as a lease fee for the privilege
of locating the antennas on the water towers. This agreement is for a five (5) year period. There are
currently about 350 customers in the Eaton area. Concluding discussion Trustee Schnell moved to
authorize the mayor to sign the facility lease agreement with LP Broadband Inc. for a five year
period, seconded by Trustee Thomas. Motion carried 6 – 0.
     Item 5 – Resolutions: 2008-01 regarding revised personnel policy manual; 2008-02
regarding posting notices for 2008. Trustee Thomas moved to adopt Resolution No. 2008-01
regarding a revised personnel policies and procedures manual, seconded by Trustee Loftis. Roll call;
Payne-aye, Brunkhardt-aye, Schnell-aye, Thomas-aye, Walker-aye and Loftis-aye. Motion carried 6
– 0. Trustee Payne moved to adopt Resolution No. 2008-2: Designation of Public Places for Posting
Notices of Town Board Meetings, seconded by Trustee Thomas. Motion carried 6 – 0.
     Item 6 – License renewals: Tavern license at Steven’s Grill; 3.2 license at U-Fill-
It. Attorney Anson reported all paper work appeared to be in order for Steven’s Grill. Chris Bagley
stated Chief Jacobson had no objections to the renewal. Trustee Loftis moved to approve the renewal
of the tavern license for Steven’s Grill, seconded by Trustee Payne. Motion carried 6 – 0. Attorney
Anson reported the paperwork is order for U-Fill-It and Chief Jacobson has no objection to the
renewal. Trustee Schnell moved to approve the renewal of the 3.2 Beer License for U-Fill-It,
seconded by Trustee Brunkhardt. Motion carried 6 – 0.
     Item 7 – Consideration of ordinance regarding mayor and trustee compensation. Mayor
McIntyre explained the changes needed before reading Ordinance NO. 541: Increasing the
compensation for the Mayor and Trustees. The new salary will be $250.00 per month for the
Mayor’s position and $150.00 for the Trustees’ position. The salaries will not become effective until
May 1, 2010. Concluding discussion and reading Trustee Payne moved to adopt Ordinance No. 541
on first reading, seconded by Trustee Schnell. Roll call: Brunkhardt-aye, Schnell-aye, Thomas-aye,
Walker-aye, Loftis-aye and Payne-aye. Motion carried 6 – 0.
    Item 8 - Citizen Comments/Questions. None.
     Item 9 - Reports. Gary reported the Town has received $5,000.00 from the Ruth Arnold Estate
in memory of the Trenholme family from Eaton to be used for the Cemetery. Gary also reported a
sign has been completed, stating “Building Available Free”, to hang on the building located at 1
Maple Avenue to see if any response is received to accomplish the removal at no cost to the Town.
Chris Bagley reported she has had two, possibly three petitions picked up for the mayor’s position
and five petitions picked up for the trustees’ position. The election is scheduled for April 1, 2008.
Trustee Payne, Brunkhardt and Thomas terms are up as well as, Mayor McIntyre. Mayor McIntyre
and Trustee Payne are term limited.
    Item 10 - Adjourn. As there was no further business the meeting was adjourned at 8:10 p.m.


    Erika C. Bagley, Town Clerk

                                             MINUTES
                                         MARCH 20, 2008
    A regularly scheduled meeting of the Town Board was held on March 20, 2008 at 7:00 p.m. in
the Town Hall Auditorium.
    Item 1 – Roll call. Those present and answering roll call: Trustees; Payne, Thomas, Walker and
Loftis. Attorney Anson was also present. Absent: Trustees: Brunkhardt and Schnell and Mayor
McIntyre. Trustee Thomas chaired the meeting in the absence of the mayor and mayor pro-tem.
   Item 2 – Review of the Minutes of the February 21st Meeting. Trustee Loftis moved the
minutes of February 21st be approved as written, seconded by Trustee Payne. Motion carried 4 – 0.
    Item 3 – Ordinance No. 541 – Compensation for Mayor and Trustees, second
reading. Attorney Anson explained the reason for making this an emergency ordinance which
becomes effective upon adoption. Concluding the second reading, Trustee Loftis moved to adopt
Ordinance No. 541, seconded by Trustee Walker. Roll call; Payne-aye, Thomas-aye, Walker-aye and
Loftis-aye. Motion carried 4 – 0.
     Item 4 – Ordinance No. 542 – Updating the Eaton Municipal Code to match State law on
Trustee qualifications. Don Cadwallader explained the reason for the ordinance came about when
two citizens were interested in running for the Board of Trustee seats but had not met the one year
residency requirement. Since the town is statutory we follow state laws which address the one year
residency requirement. Our current ordinance does not address the residency requirement so this
ordinance will clarify and match what the state requires. Concluding first reading and discussion
Trustee Walker moved to adopt the ordinance, seconded by Trustee Loftis. Motion carried 4 – 0.
     Item 5 – Approval of Election Judges. Chris Bagley submitted the 2008 list of Election Judges
to serve at the election being held on April 1, 2008 to the Board for approval as follows: Head Judge:
Jean Garner; Ruth Ann Ledall, Marilyn June Petersen and Donna Markley. Trustee Payne moved to
approve the list as submitted, seconded by Trustee Loftis. Motion carried 4 – 0.
     Item 6 – Transfer liquor license from Ho Mei Buffet to Dragon Inn. Attorney Anson
reported all paper work appeared to be in order for the transfer. Chief Jacobson had no objections to
the transfer. Trustee Loftis moved to approve the transfer of the liquor license to the Dragon Inn,
seconded by Trustee Payne. Motion carried 4 – 0.
    Item 7 – Citizen Comments/Questions. Two boy scouts were in attendance.
     Item 8 - Reports. Don Cadwallader presented information to the board regarding the Lower
Poudre Augmentation Company, which is where the water comes from to irrigate Eaton Commons
Park. The charges consistently have gone up every year, i.e.; 2005 = $9,700.88, 2006 - $9,293.63,
2007 - $12,733.39 and 2008 - $24,750.00. Don stated research is being done to see if the town can
find an alternative way to augment the well at a cheaper rate.
     Don announced the annual spring cleanup has been scheduled for April 19, 2008 with Northern
Colorado Disposal
     Don also stated that a contract has been signed with Gary DeJohn to remove the building at 1
Maple Avenue by June 1, 2008
     Chief Jacobson announced his administrative secretary, Alice Leonard will be retiring as of June
1, 2008 after having served 24 years with the Eaton Police Department. The position has been
advertised and he has received over 100 applications. The new person will be hired as of May 1,
2008 giving Alice a month to train he/she.

    Item 9 - Adjourn. As there was no further business the meeting was adjourned at 7:26 p.m.


    Erika C. Bagley, Town Clerk

                                            MINUTES
                                         APRIL 17, 2008
                                          Existing Board
   A regularly scheduled meeting of the Town Board was held on April 17, 2008 at 7:00 p.m. in the
Town Hall Auditorium.
   Item 1 – Roll call. Those present and answering roll call: Trustees; Payne, Brunkhardt, Thomas,
Walker and Loftis and Mayor McIntyre. Attorney Anson was also present. Absent: Trustee Schnell.
   Item 2 – Review of the Minutes of the March 20th Meeting. Trustee Thomas moved the
minutes of March 20th be approved as written, seconded by Trustee Loftis. Motion carried 5 – 0.
    Item 3 – Ordinance No. 542 – Updating the Eaton Municipal Code to match State law on
Trustee qualifications - second reading. Concluding the second reading, Trustee Walker moved to
adopt Ordinance No. 542, seconded by Trustee Payne. Roll call; Brunkhardt-aye, Thomas-aye,
Walker-aye, Loftis-aye and Payne-aye. Motion carried 5 – 0.
    Mayor McIntyre introduced Pierre DeMilt, Mayor of Severance who is in attendance as an
observer and also on the primary ballot for county commissioner of District 1.
    Item 4 – Adjourn. As there was no further business the existing board adjourned at 7:05 p.m.

                                                New Board
    Item 1 – Swearing in of new Board Members and Mayor: Mayor Scott Moser and Trustees
Verniece Thomas, Wayne Gustafson and Casey Heaton. Attorney Anson swore in the new mayor
and members of the board of trustees. Mayor Moser asked Jeff Payne and Keith McIntyre to come
forward and expressed appreciation and gratitude for their service and dedication to the Town on
behalf of the Board.
    Item 2 – Appointment of Officers:      Gary A. Carsten       - Administrator/Treasurer
                                         Erika C. Bagley       - Town Clerk
                                         R. Russell Anson       - Town Attorney
                                         Thomas Hellerich      - Municipal Court Judge
     Trustee Thomas moved to reappoint Gary Carsten as administrator/treasurer, seconded by
Trustee Loftis. Motion carried 5 – 0. Trustee Gustafson moved to reappoint Erika Bagley as town
clerk, seconded by Trustee Heaton. Motion carried 5 – 0. Trustee Walker moved to reappoint
Russell Anson as town attorney, seconded by Trustee Thomas. Motion carried 5 – 0. Trustee
Thomas moved to reappoint Thomas Hellerich as municipal judge, seconded by Trustee Loftis.
Motion carried 5 – 0.
     Item 3 – Selection of Mayor Pro-tem. Mayor Moser stated that Trustee Thomas has expressed
an interest in becoming mayor pro-tem. Trustee Gustafson moved to appoint Trustee Thomas as
mayor pro-tem, seconded by Trustee Loftis. Motion carried 5 – 0.
     Item 4 - Appointment of Board Member to North Front Range MPO. Trustee Thomas
stated she would like to continue as the board representative to the North Front Range MPO. Trustee
Heaton moved to appoint Trustee Thomas as the board representative to the North Front Range
MPO, seconded by Trustee Loftis. Motion carried 5 – 0.
     Item 5 – Appointment of Board Member to the Planning Commission. Trustee Walker
expressed a desire to serve as the board representative to the Planning Commission. Trustee Thomas
moved to appoint Trustee Walker to the Planning Commission, seconded by Trustee Loftis. Motion
carried 5 – 0.
    Item 5– Planning Commission appointments – A) Gene Leach – current seat expires April,
2008; B) Vacant seat of Scott Moser must be filled. Mayor Moser recommended appointing Jeff
Payne to fill his vacant seat on the Planning Commission and Brad Moos to replace Gene Leach’s
term that has expired. Trustee Thomas moved to appoint Jeff Payne, whose term will expire in April
2010 and Brad Moos whose term will expire in April of 2011, seconded by Trustee Gustafson.
Motion carried 5– 0.
Item 7 – Renewal of retail liquor store license at Maplewood Wine & Spirits. Attorney Anson
reported all paper work appeared to be in order for the renewal. Chief Jacobson had no objections to
the renewal. Trustee Loftis moved to approve the renewal of the liquor license to Maplewood Wine
& Spirits, seconded by Trustee Heaton. Motion carried 5– 0. Chris Bagley stated she has received a
request from the Dragon Inn for a temporary liquor license. They were granted approval for the
liquor license transfer at the March meeting and haven’t received the license from the state yet.


Concluding discussion Trustee Loftis moved to grant the temporary license, seconded by Trustee
Thomas. Motion carried 5– 0.
    Item 8 - Citizen Comments/Questions. Mayor Moser informed the board a petition has been
submitted from the Eaton Area Chamber of Commerce requesting permission to hold the Farmer’s
Market in down town each Thursday, June 26th through early October, from 4 p.m. to 7 p.m. The
Chamber would be blocking vehicular traffic on 1st Street, from the area of Eaton Pizza, located at
123 1st Street west to the building housing the North Weld Herald at 215 1st Street. The two block
area would be blocked during the hours of 3 p.m. to 7 p.m. for the Market. The petition has been
signed by twenty of the local businesses in favor of the request. Carla Sullivan, chairperson of the
Farmer’s Market, reported the Market was very successful last year and had received several requests
from citizens to move the Market down town. The business owners located at the strip mall in
Maplewood Estates has asked the Market not be held there due to parking issues. Bruce Bormann,
president of the chamber, announced there are currently sixty active members of the Chamber.
Concluding discussion, Trustee Gustafson moved to grant permission to the Chamber to hold the
Farmers Market down town, seconded by Trustee Loftis. Motion carried 5– 0.

     Item 9 - Reports. Gary distributed a letter to the board received from Northern Colorado Water
Conservancy District regarding the Glade Reservoir Project. The letter is asking for support and
Gary suggested we wait until the Impact Report is available for review and make the decision at that
time. Gary announced the Colorado Municipal League Conference is being held in Steamboat
Springs this year and recommend new board members attend. The new grocery store is planning on
opening around July 4th. The west water tank was inspected and cleaned last week and received a
clean bill of health by the crew. This was the first time we’ve had this tank serviced since it was built
and put into operation in 2004. Gary suggested some work sessions be scheduled in order to bring
the new board members up to date on projects and issues going on. It was agreed to have the first
work session after the May 15th meeting. Chief Jacobson reported the last three weeks he has been
going through 159 applications to fill Alice’s position with the police department. Valerie Valdez of
Eaton has been selected for the position of administrative assistant/court clerk to start on May 1st.
Alice Leonard will be training Mrs. Valdez during the month of May. Chief Jacobson stated there
will be a staff luncheon on Alice’s last day, May 30th at noon, to include board members.
    Item 10 - Adjourn. As there was no further business the meeting was adjourned at 7:36p.m.


    Erika C. Bagley, Town Clerk
                                              MINUTES
                                           MAY 15, 2008
   A regularly scheduled meeting of the Town Board was held on May 15, 2008 at 7:00 p.m. in the
Town Hall Auditorium.
    Item 1 – Roll call. Those present and answering roll call: Trustees; Gustafson, Heaton, Loftis,
Schnell, Thomas, Walker and Mayor Moser. Attorney Anson was absent. Addition to agenda: Weld
County Commission Dave Long and Item 6a: Special Events Permit for Eaton Days.
   Item 2 – Review of the Minutes of the April 17th Meeting. Trustee Thomas moved the
minutes of April 17th be approved as written, seconded by Trustee Loftis. Motion carried 6 – 0.
     Item 3 – Special recognition for Alice Leonard. Mayor Moser presented Alice Leonard a
plaque on behalf of the Town and Police Department in recognition of her retirement after 24 years
of service. Chief Jacobson also commended her on the job she has done in the police department.
            Weld County Commissioner Dave Long, representing District 1 appeared before the
Board to welcome new trustees and distributed handouts that supply introductory information about
Weld County. Commissioner Long also gave the Board some background information on himself.
    Item 4 – 2008 Greeley Independence Stampede Proclamation – Holly Schroeder and David
Armell. Representatives from the Independence Stampede Committee appeared before the Board
with a proclamation declaring July 1, 2008 as Eaton day at the Greeley Independence Stampede.
Rodeo tickets were also given to the Board and Mayor.
     Item 5 – Weld County District Attorney Ken Buck. District Attorney Buck introduced
himself to the new board members, congratulating them on their election to public office. Attorney
Buck stated his office has experienced some issues with municipal elections and will be traveling to
each of the town board meetings and requesting, as a preventative measure, ordinances be drafted to
deal with certain issues at the municipal level. The three concerns he has are;
             1) When and where signs can be posted
             2) Training session for candidates so they understand the rules
             3) Mechanism in place for the candidates to air their disputes
Attorney Buck is willing to work with Gary or a designated person to accomplish this task. Gary
thought we could get some information from the Colorado Municipal League and then present a draft
for Attorney Buck’s review.
     Item 6 – 2007 Audit Reports – Alan Holmberg. Alan Holmberg, representing Anderson &
Whitney CPA’s reviewed the 2007 Audit Report for the Town of Eaton. Completing discussion and
review Trustee Schnell moved to approve the 2007 Financial Report as presented, seconded by
Trustee Gustafson. Motion carried 6 – 0. Alan Holmberg also reviewed and answered questions on
the Eaton Housing Authority 2007 Audit Report. Concluding review and discussion Trustee Thomas
moved to accept the 2007 Financial Report for the Eaton Housing Authority, seconded by Trustee
Loftis. Motion carried 6 – 0.
     Item 6a – Special Events Permit: Eaton Days. Gary Schnell, representing Eaton Sertoma,
requested approval for the Special Events Permit for Eaton Days. There are no variances from
previous years. Concluding discussion Trustee Thomas moved to grant the request pending review
and approval by Attorney Anson and Chief Jacobson, seconded by Trustee Gustafson. Motion
carried 6 – 0.
    Item 7 - Citizen Comments/Questions. None.
     Item 8 – Reports. Ken Kidd of Ken Kidd Inspection Services introduced himself to the new
board members and mayor. Mr. Kidd is contracted to do building inspections and has been with the
Town for 13 months. Mr. Kidd stated it is a pleasure working with staff and citizens who are
community minded and customer service oriented. Gary stated that we’re very happy with Ken’s
service. The builders and contractors have given several compliments.
     Gary reminded the board that the regularly scheduled meeting is during the CML conference and
several of the members are attending. Trustee Loftis moved the meeting be rescheduled for June 26,
2008, seconded by Trustee Schnell. Motion carried 6 – 0.
     Item 9 - Adjourn. As there was no further business the meeting was adjourned to a work
session at 7:55 p.m.


    Erika C. Bagley, Town Clerk
                                              MINUTES
                                           JUNE 26, 2008
   A regularly scheduled meeting of the Town Board was held on June 26, 2008 at 7:00 p.m. in the
Town Hall Auditorium.
    Item 1 – Roll call. Those present and answering roll call: Trustees; Gustafson, Loftis, Schnell,
Thomas, and Mayor Moser. Trustee Schnell appeared later in the meeting. Absent: Trustees Heaton
and Walker and Attorney Anson.
   Item 2 – Review of the Minutes of the May 15th Meeting. Trustee Gustafson moved the
minutes of May 15th be approved as written, seconded by Trustee Loftis. Motion carried 3 – 0.
     Item 3 – CML Conference Review. Conference attendees included Gary Carsten, Mayor
Moser and Trustees Thomas, Walker and Schnell. Mayor Moser and Trustees Thomas and Schnell
reviewed sessions they had attended at the conference and reported them to be very
beneficial. Several handouts were shared with other board members. Trustee Schnell attended a
session on Brownfield which he found very interesting and would like to research it further in
relationship to the Sugar Factory. Gary Carsten will talk to Don Cadwallader and report back. Board
members suggested a thank you letter be sent to Cheri Carsten for the use of her condo during the
conference.
      Item 4 – 2008 Street Project update. Gary informed the Board of two options for street
projects in this years budget; 1) Overlay of Collins Street from Cherry Avenue to Fall Line Road
(Weld County Road 35) or 2) Finish Phase II of East Collins Street that was started last year at the
corner of Highway 85 and Collins Street. Gary recommends doing option number two; finish Phase
II of East Collins Street, due to the heavy truck traffic and the flatness of the road the patching has
become more frequent and expensive. Phase II includes adding two storm inlets, and a crown in the
road to improve drainage and paving. The section to be completed starts by Gould Parts and
continues east to the railroad tracks. The Board chose to complete Phase II of East Collins Street.
Gary said the project will probably start of the week of July 14th and take approximately two - three
weeks to complete.
    Gary also attended a meeting with CDOT regarding the new traffic light at Highway 85 and
Collins Street. CDOT plans on starting the work in September with completion by December, 2008.
    Item 4a – Addition to Agenda: Appointment of two open positions on the Library
Board. The Library Board would like to recommend the appointments of Jenean Huckaby and Tracy
Schroth to fill the vacancies left by Kathi Payne and Peggy Schneider. Trustee Thomas moved to
approve the appointments of Jenean Huckaby and Tracy Schroth with terms to expire June 2013,
seconded by Trustee Gustafson. Motion carried 4 – 0.
    Item 5 – Citizen Comments/Questions. None.
     Item 6 – Reports. Gary announced the Upstate Colorado Luncheon is being held July 10,
2008. Trustees Schnell, Thomas and Mayor Moser will be attending with Gary. Gary also
encouraged board members to take the upcoming water tours sponsored by the Northern Colorado
Conservancy District. The West Slope Tours are July 16th and Aug. 13th and the East Slope Tour is
September 21st.
     Trustee Schnell stated he is not pleased with LP Broadband and doesn’t believe they are living
up to the standards of promised service. The service has been intermittent and they aren’t returning
calls for support. There have been a few other complaints. Staff will review the existing contract and
report back.
    Item 7 - Adjourn. As there was no further business the meeting was adjourned at 7:44 p.m.


    Erika C. Bagley,, Town Clerk

                                              MINUTES
                                            JULY 17, 2008

   A regularly scheduled meeting of the Town Board was held on July 17, 2008 at 7:00 p.m. in the
Town Hall Auditorium.
   Item 1 – Roll call. Those present and answering roll call: Trustees; Gustafson, Heaton, Loftis,
Thomas, Walker and Mayor Moser. Absent: Trustee Schnell.
   Item 2 – Review of the Minutes of the June 26th Meeting. Trustee Thomas moved the
minutes of June 26th be approved as written, seconded by Trustee Loftis. Motion carried 5 – 0.
     Item 3 – Report on old Sugar Factory and Brownfields Grants-Don Cadwallader. Don
gave the Board an update on the status/non-status of the Great Western Sugar Factory property.
There have been numerous attempts to work with the owner, Dick Thomas to clean up the property
or even purchase it. Mr. Thomas has been difficult to work with. Don stated there had been 3
different companies look at asbestos removal and received estimates ranging from 1.4 to 2 million
dollars. There has been research done regarding grants also. The property, which includes 37 acres
in an industrial area, is appraised at $763,000 with at least a $2 million liability to clean it up. Mr.
Thomas was offered $1.00 purchase price to relieve him of the liability and he refused as well as
telling the Town we were not allowed to go on the property. If the Town were to own the property
then the Brownfield Grant would be available to us to apply for assistance in the cleanup. It would
be possible to start the process of Imminent Domain which could become extremely expensive.
     Item 4 – Public Officials Liability Review-Russ Anson. The board watched a CIRSA video
regarding public officials’ liability. Attorney Anson also provided a presentation and answered and
reviewed comments and questions. Attorney Anson also recommended the Board have a Code of
Ethics and Code of Conduct Policy.
    Item 5 – Citizen Comments/Questions. Julie Nelson, chairperson of Eaton Days Committee,
appeared before the Board to express gratitude for the Town’s help during the Eaton Days celebration
and to report everything went really well and attendance was up. Mr. Bob Piotrowski, resident of
Eaton stated he came to the meeting to find out what’s going on in town.
    Item 6 – Reports. None.
    Item 7 - Adjourn. As there was no further business the meeting was adjourned at 7:44 p.m.


      Erika C. Bagley,, Town Clerk
                                             MINUTES
                                        AUGUST 21, 2008

     A regularly scheduled meeting of the Town Board was held on August 21, 2008 at 7:00 p.m. in
the Town Hall Auditorium.
    Item 1 – Roll call. Those present and answering roll call: Trustees; Gustafson, Heaton, Loftis,
Schnell, Thomas, Walker and Mayor Moser. Absent: Attorney Anson.
   Item 2 – Review of the Minutes of the July 17th Meeting. Trustee Thomas moved the
minutes of July 17th be approved as written, seconded by Trustee Gustafson. Motion carried 6 – 0.
     Item 3 – Weld County Health Department: Sarah Evans. Don gave the Board an update on
the status/non-status of the Great Western Sugar Factory property. There have been numerous
attempts to work with the owner, Dick Thomas to clean up the property or even purchase it. Mr.
Thomas has been difficult to work with. Don stated there had been 3 different companies look at
asbestos removal and received estimates ranging from 1.4 to 2 million dollars. There has been
research done regarding grants also. The property, which includes 37 acres in an industrial area, is
appraised at $763,000 with at least a $2 million liability to clean it up. Mr. Thomas was offered
$1.00 purchase price to relieve him of the liability and he refused as well as telling the Town we were
not allowed to go on the property. If the Town were to own the property then the Brownfield Grant
would be available to us to apply for assistance in the cleanup. It would be possible to start the
process of Imminent Domain which could become extremely expensive.
      Item 4 – Great Western Trail Authority: Appointment of Andy Naugle to Authority
Board. The board watched a CIRSA video regarding public officials’ liability. Attorney Anson
also provided a presentation and answered and reviewed comments and questions. Attorney Anson
also recommended the Board have a Code of Ethics and Code of Conduct Policy.
    Item 5 – Citizen Comments/Questions. Julie Nelson, chairperson of Eaton Days Committee,
appeared before the Board to express gratitude for the Town’s help during the Eaton Days celebration
and to report everything went really well and attendance was up. Mr. Bob Piotrowski, resident of
Eaton stated he came to the meeting to find out what’s going on in town.
    Item 6 – Reports. None.
    Item 7 - Adjourn. As there was no further business the meeting was adjourned at 7:44 p.m.


     Erika C. Bagley,, Town Clerk
                                             MINUTES
                                      SEPTEMBER 18, 2008

     A regularly scheduled meeting of the Town Board was held on September 18, 2008 at 7:00 p.m.
in the Town Hall Auditorium.
     Item 1 – Roll call. Those present and answering roll call: Trustees; Heaton, Loftis, Schnell,
Thomas, Walker and Mayor Moser. Absent: Gustafson. Attorney Anson was also present.
     Item 2 – Review of the Minutes of the August 21st Meeting. Trustee Loftis moved the
minutes of August 21st be approved as written, seconded by Trustee Thomas. Motion carried 5 – 0.
     Item 3 – Kennel Permit Request: Set Public Hearing for October meeting. Trustee Thomas
moved to set the public hearing date for October 16th at 7:00 p.m., seconded by Trustee Walker.
Motion carried 5 – 0.
      Item 4 – Shelton Fund Request: Eaton Historical Society. The Board received a formal
written request from the Historical Society with detailed explanation regarding their request for
$6,870.00 from the Shelton Fund. The current balance in the Shelton Fund is $36,000. Concluding a
lengthy discussion and questions Trustee Loftis moved to grant the request, seconded by Trustee
Schnell. Roll call; Heaton-aye, Schnell-aye, Thomas-aye, Walker-aye and Loftis-aye. Motion
carried 5 – 0.
     Item 4a – Addition to agenda: Renewal of Retail Liquor Store license – Eaton
Liquor. Chris Bagley reported that the police department has no objection to the renewal. Attorney
Anson stated the paperwork is in order except for the completion of #2 on the application.
Concluding discussion Trustee Schnell moved to approve the renewal request subject to completion
of the application, seconded by Trustee Loftis. Motion carried 5 – 0.
     Item 5 – Continue discussion of Code of Conduct Policy. Gary reported Trustee Gustafson
had called and stated he found the sample received from the City of Evans was easy to read and
understand. The consensus of the Board was to use the sample received from Evans and modify it to
meet the needs of Eaton. Staff will move forward and have a draft with a resolution ready for
approval at the October meeting.
     Item 6 – Snow Removal Policy: Staff will review the existing snow removal procedures and
recommend a written policy for future use. Gary and Randy Spaedt, Town Foreman reviewed
procedure and policy of what has taken place in the past with snow removal as well as the existing
equipment available for use. There are currently 5 full time and 1 part time persons on the crew. It
has been determined that a written policy be on file for future reference. It was suggested that the
snow route, including primary and secondary routes, be published in the local paper. Once the policy
is in written form it can be posted on the Town’s website along with the map and also sent out with
the waters bills so the public are informed. The Board also received comments from another
employee, Adam Strauch and local citizens Bob Piotrowski, Ray Curtis and Kathy Hill. Gary
reported that to bring in outside equipment to help with snow removal is $115.00 per hour for a road
grader with operator, $60.00 to $65.00 per hour for tandem dump trucks with operator and $80.00 per
hour for a loader with operator which totals approximately $400.00 to $500.00 per hour. One eight
hour day could cost about $3,500.00.
     Item 7 - Citizen Comments/Questions. Lorie Cooper asked for clarification on the
terminology of excess pet permit verses kennel permit.
     Trustee Gary Schnell reported that Sertoma Club is still researching plans and costs for
landscaping/lighting around the entrance signs. The cost of solar lighting is a lot more expensive
than anticipated and out of reach for the Sertoma Club. Trustee Schnell suggested the possibility of
another service organization or the Town might consider including money in next years budget to
assist the project.
     Item 8 – Reports. Gary stated a volunteer from the Board is needed to serve on the nominating
committee for the High Plains Library District Board. Trustee Thomas agreed to serve on the
committee.
    Gary also announced the Town is hosting the North Front Range MPO meeting scheduled for
October 9th and encouraged board members to attend.
    Item 9 - Adjourn. As there was no further business the meeting was adjourned at 8:25 p.m.


    Erika C. Bagley, Town Clerk
                                            MINUTES
                                       OCTOBER 16, 2008

     A regularly scheduled meeting of the Town Board was held on October 16, 2008 at 7:00 p.m. in
the Town Hall Auditorium.
    Item 1 – Roll call. Those present and answering roll call: Trustees; Gustafson, Heaton, Loftis,
Schnell, Thomas, Walker and Mayor Moser. Absent: Attorney Anson.
   Item 2 – Review of the Minutes of the September 18th Meeting. Trustee Schnell moved the
minutes of September 18th be approved as written, seconded by Trustee Loftis. Motion carried 6 – 0.
     Item 3 – Kennel Permit Request: Public Hearing – Lorie Cooper of 40 Cherry
Avenue. Mayor Mosness opened the public hearing. Mrs. Cooper stated her daughters are raising
and showing giant schnauzers for 4H projects. They currently have a total of six dogs. Ms. Cooper
stated they have no intention of breeding and selling dogs or running a kennel. The home is also
used as a foster home on occasion for giant schnauzer dogs. Mrs. Cooper submitted the required
petition with signatures which was found to be insufficient due to a shortage of signatures. Mrs.
Cooper would like to have four dogs of their own and foster a maximum of two dogs resulting in a
total of six dogs. Jim Pickett, residing at 50 Cherry Avenue #3 is against the request because the
dogs bark a lot and the yard is unsightly. George Goodell residing at 50 Cherry Avenue #1 is also
against the request because of the barking and the odor. Marjorie Ledall residing at 50 Cherry
Avenue #21 is also against the request because of barking. Trustee Loftis stated he had been
contacted by a resident in the neighborhood who expressed concerns about the barking and the
appearance of the property. The public hearing was closed. Trustee Thomas recommended that Mrs.
Cooper should resubmit the application with the correct number of signatures. Trustee Schnell is
opposed to continuing the decision until further signatures may be obtained along with Trustee
Gustafson. Trustee Walker is in agreement with Trustee Thomas to continue the matter giving Mrs.
Cooper time to obtain more signatures. Concluding discussion and questions it was decided to give
Mrs. Cooper more time to obtain further signatures and resubmit for a decision.
     Item 4 – Resolution No. 2008-3: Code of Conduct Policy. Trustee Schnell moved to adopt
Resolution No. 2008-03, seconded by Trustee Thomas. Concluding discussion and questions Trustee
Schnell moved to amend the motion to adopt the resolution with the exclusion of pages 13 – 16,
seconded by Trustee Thomas. Motion carried 6 – 0.
     Item 5 – Snow Removal Policy. Gary reviewed the final draft of the Snow Removal Policy
with the Board. A copy of the policy will mailed as an insert with the October utility billing. A map
will be posted on the Town website and copies available at Town Hall. Concluding
discussion Trustee Gustafson moved to approve the policy, seconded by Trustee Loftis. Motion
carried 6 – 0.
    Item 6 – Citizen Comments/Questions. None.
    Item 7 – Reports. Gary reported he and the Sertoma Club have been communicating with Xcel
Energy regarding electricity for the area by the entrance signs north and south. There has been some
landscaping done recently by the Sertoma Club.
      Gary suggested the budget work session be scheduled for October 30, 2008 at 6:30 p.m. at the
Town Hall Auditorium to include dinner.
    Item 8 – Adjourn. As there was no further business the meeting was adjourned at 7:55 p.m.

      Erika C. Bagley, Town Clerk

                                             MINUTES
                                      NOVEMBER 20, 2008
     A regularly scheduled meeting of the Town Board was held on November 20, 2008 at 7:00 p.m.
in the Town Hall Auditorium.
     Item 1 – Roll call. Those present and answering roll call: Trustees; Gustafson, Heaton, Loftis,
Schnell, Thomas, Walker and Mayor Moser. Attorney Anson was also present.
    Item 2 – Review of the Minutes of the October 16th Meeting. Trustee Schnell moved to
adopt the minutes of October 16th as amended, seconded by Trustee Gustafson. Motion carried 6 –
0.
      Item 3 – Public hearing on proposed 2009 Budget. Mayor Moser opened the public hearing.
Brent Leffler, a resident of Eaton stated he would encourage the town to focus on essential items only
for the 2009 Budget. Mr. Leffler asked that before nonessential expenditures such as money for the
trail authority be allocated, a good hard look be taken at funding only essential projects for 2009,
such as repairs for failing streets, curbs, gutters and sidewalks. Mr. Leffler also asked that monies be
allocated for reworking the town’s #2 well serving the non-potable system for Governor’s Ranch.
No further comments were made so the public hearing was closed.
     Item 4 – Economic Development – Stephanie Salazar. Gary introduced Stephanie Salazar, an
economic development consultant, to the Board. Gary and Don have met with Ms. Salazar to discuss
what she has to offer in regards to economic development and industrial park matters. She is
currently working with the Town of Berthoud. Gary thought it would be helpful for the Board to
meet and hear what Ms. Salazar has accomplished, background and what she has to offer, to decide
whether or not to pursue obtaining her services for the Town. Concluding Ms. Salazar’s presentation
the Board decided they would like to see a detailed proposal including cost to review at the
December meeting.
    Item 5 – Shelton Fund Request – Legacy Senior Center. The Board received Shelton Fund
requests from Emily Haythorn, director of Recreation and Karen Griffin, director of Legacy Senior
Center. Karen Griffin reported the Legacy Senior Center began in 2005 with their first meal in
March. Mrs. Griffin was unaware of the Shelton Fund until just recently. Mrs. Griffin supplied a
formal written request of lists of things with approximate costs that they would like to purchase.
Emily Haythorn also supplied a written formal request with details and costs. There is approximately
$29,000 in the Shelton Fund. Concluding discussion and review Trustee Schnell moved to grant
$10,000.00 to Legacy Senior Center and $8,400.00 to the Recreation Department from the Shelton
Trust Fund, seconded by Trustee Thomas. The Board also requested Mrs. Griffin report back in three
months time with a synopsis on what the money was used for and how it benefited their program.
The Board would also like to see Mrs. Griffin coordinating with Mrs. Haythorn in the senior
programs. Motion carried 6 – 0.
    Item 6 – High Plains Library District Resolution No. 2008-04: Ray Peterson
appointment. The Board reviewed Resolution No. 2008-04: Ratification of appointment of Ray
Peterson to the Board of Trustees of the High Plains Library District, term to expire December 31,
2013. Trustee Thomas attended the meeting to review the applicants. Trustee Gustafson moved
approval, seconded by Trustee Loftis. Motion carried 6 – 0.
     Item 7 – County Referral: Dalton Feedlot Expansion. Gary reported a letter has been sent to
the Weld County Commissioners expressing concerns about the expansion of the feedlot located ½
north of town on Weld County Road 35. The Board authorized staff to attend the next planning
commission meeting to verbalize concerns.
     Item 8 – Citizen Comments/Questions. None.
     Item 9 - Reports. The Board asked that Lorie Cooper be notified to attend the December
18th meeting to finish the Kennel Permit request.
     Trustee Schnell moved to go into executive session for the purpose of determining positions
relative to matters that may be subject to negotiations, developing strategy for negotiations, and/or
instructing negotiators, under C.R.S. Section 24-6-402(4)(e) and for discussion of a personnel matter
under Section 24-6-402(4)(f), C.R.S., and for a conference with the Town Attorney for the purposes
of receiving legal advice on specific legal questions under C.R.S. Section 24-6-402(4)(b), seconded
by Trustee Gustafson. Motion carried 6 – 0. The meeting reconvened to regular session at 8:45 p.m.
     Trustee Gustafson moved to approve the police department settlement agreement subject to
Attorney Anson’s review, seconded by Trustee Loftis. Roll call; Heaton-aye, Schnell-aye, Thomas-
aye, Walker-aye, Loftis-aye and Gustafson-aye. Motion carried 6 – 0.
     Item 10 - Adjourn. As there was no further business the meeting was adjourned at 8:47 p.m.

    Erika C. Bagley, Town Clerk
                                            MINUTES
                                     DECEMBER 18, 2008
     A regularly scheduled meeting of the Town Board was held on December 18, 2008 at 7:00 p.m.
in the Town Hall Auditorium.
     Item 1 – Roll call. Those present and answering roll call: Trustees; Gustafson, Heaton, Thomas,
Walker and Mayor Moser. Trustee Schnell appeared shortly after roll call. Absent: Trustee Loftis.
     Item 2 – Review of the Minutes of the November 20th Meeting. Trustee Thomas moved the
minutes of November 20th be approved as amended, seconded by Trustee Gustafson. Motion carried
5 – 0.
    Item 3 – Ag Professionals, LLC. – Tom Haren and Cody Hollingsworth: Agpro would like
to address the Board regarding the proposed feedlot expansion. Mr. Haren introduced himself
and Don Anderson to the board and stated they were at the meeting to answer any questions
regarding the referral from Weld County Planning Commission on the expansion of the feedlot north
of Town. Mr. Haren gave the Board an updated synopsis of the discussions and information on the
expansion request. The expansion would increase the existing feedlot from approximately 4,300
cattle to 9,000 cattle. The proposed expansion is in the town’s urban growth area that has plans for a
residential subdivision only one mile from the feedlot. Some of the board expressed concerns
regarding the odor, traffic, flies, dust and noise. Mr. Russ Leffler, a resident who lives within 1½
miles south of the proposed expansion, encouraged the Board to approve the request because he feels
there will be good management with no negative affects. Mr. Haren assured the Board his client
would be anxious to work with the Board to resolve any concerns or issues. Concluding discussion
and questions Trustee Schnell moved to instruct the town administration to present a strongly
opposing position on the request for expansion due to the proximity and magnitude of the operation
to the Weld County Board of Commissioners and Planning Commissioners, seconded by Trustee
Thomas. Roll call: Gustafson-nay, Heaton-nay, Schnell-aye, Thomas-aye and Walker-nay. Motion
failed 2 – 3. The Board would like Gary and Don to attend the Weld County Planning Commission
meeting and express the strong concerns they have regarding traffic (access to silage pit and wear and
tear on the road with truck traffic), dust, odor and noise.
    Item 4 – Salazar & Associates: Continue discussion on proposed Economic Development
consulting proposal. The Board received a copy of a proposed agreement received from Salazar &
Associates and have questions regarding what the Town would get for the proposed charge of
$48,750.00 for six months. Gary suggested a work session be scheduled after the January 15th Board
meeting with Stephanie Salazar to get more specific information and have questions answered.
     Item 5 – 2009 Budget: Resolutions: No. 2008-05 (Increase Sewer rates); No. 2008-06
(Increase water rates); No. 2008-07 (Additional Appropriations); No. 2008-08 (Budget
Summary); No 2008-09 (2009 Appropriations). Trustee Schnell moved to adopt Resolution No.
2008-05 increasing the sewer rates as amended, seconded by Trustee Thomas. Motion carried 5 – 0.
Trustee Schnell moved to adopt Resolution No. 2008-06 increasing the water rates, seconded by
Trustee Walker. Motion carried 5 – 0. Trustee Gustafson moved to adopt Resolution No. 2008-07
additional appropriations, seconded by Trustee Schnell. Motion carried 5 – 0. Trustee Gustafson
moved to adopt Resolution No. 2008-08 budget summary, seconded by Trustee Thomas. Motion
carried 5 – 0. Trustee Thomas moved to adopt Resolution No. 2008-09 appropriations, seconded by
Trustee Walker. Motion carried 5 – 0.
       Item 6 – Citizen Comments/Questions. None.
    Item 7 – Reports. Gary informed the board someone is interested in purchasing the old skate
board equipment. The Board was in favor of selling the equipment. Don informed the Board he had
been contacted by Lori Cooper who wishes to talk to the Board about changing the ordinance on
excess pet permits and may be attending the January meeting.
       Item 8 – Adjourn. The meeting was adjourned to Eaton Housing Authority meeting at 8:40
p.m.

       Erika C. Bagley, Town Clerk
                                             MINUTES
                                       JANUARY 15, 2009
    A regularly scheduled meeting of the Town Board was held on January 15, 2009 at 7:00 p.m. in
the Town Hall Auditorium.
    Item 1 – Roll call. Those present and answering roll call: Trustees; Gustafson, Heaton, Loftis,
Schnell, Thomas and Walker and Mayor Moser. Attorney Anson was also present.
   Item 2 – Review of the Minutes of the December 18th Meeting. Trustee Schnell moved the
minutes of December 18th be approved as written, seconded by Trustee Loftis. Motion carried 6 – 0.
     Item 5 – Discussion on feedlot expansion – Fred Walker. Trustee Walker requested this item
be brought back to the board for further discussion. Mayor Moser stated this item had been discussed
at the December 2008 meeting with the applicants for the expansion of the feedlot. There were no
citizens in attendance to comment. Concluding discussion the Board voted 3 – 2 to not oppose the
expansion. Mayor Moser and staff have received several emails from concerned citizens resulting
with 70% of them being opposed to the feedlot expansion. Trustee Walker stated he had been
contacted by several people who claimed they weren’t even aware of the proposed expansion of the
feedlot so he felt it needed to be brought up again to give opportunity for comments. Someone had
distributed flyers to residents in town expressing disfavor for approval of this proposed expansion
and urged attendance at this meeting to voice concerns. Mayor Moser opened the floor to public
comment. There were approximately fifty citizens in attendance at the meeting. Several people
spoke regarding their concerns with the decrease in property values, dust, traffic, flies and odor.
Approximately seven citizens spoke in favor of supporting the applicants because they didn’t foresee
any negative affects and reminded others this community is based on agriculture. Russ Moss, owner
of Rusco Cattle, was also at the meeting to respond to concerns and questions. Mayor Moser urged
citizens to attend the Weld County Planning Commission meeting being held on Feb. 3, 2009 at 1:30
p.m. in Greeley, as they will be the ones making the decision. Concluding discussion and comments
Trustee Walker moved to reconsider the decision made at the meeting in December, seconded by
Trustee Schnell. Roll call; Gustafson-nay, Heaton-nay, Schnell-aye, Thomas-aye, Walker-aye and
Loftis-nay. The vote is tied at 3 – 3. Mayor Moser broke the tie by a nay vote. Motion failed 4 – 3.
Therefore the decision made in December stands and the Town will be represented at the Weld
County Planning Commission meeting on February 3, 2009 to share the previous mentioned
concerns.
    Item 3 – Hope Animal Assisted Crisis Response – Terri Hicks. Ms. Terri Hicks appeared
before the Board to supply a synopsis of what the Hope Animal Assisted Crisis Response
organization does during crisis and disaster situations at no charge. The team can only be called out
by an agency representative such as; fire chief, police chief, mayor, chaplain, etc.
     Item 4 – Discussion regarding Kennel Ordinance – Fred Walker. Trustee Walker was not
ready to discuss the kennel ordinance at this time, but does believe the ordinance should be reviewed
at a work session to determine if modifications need to be made. Ms. Lorie Cooper appeared before
the Board and read a letter she had written to members requesting a review and modification of the
Eaton Municipal Code as it pertains to pets, allowing it to be modified for not only better adherence
by our governing agencies, but to align itself better with the desires of the members of this
community. Ms. Cooper also referred to issues with the way the process for her request for an excess
pet permit was handled. Ms. Cooper formally requests a review and revision of the Eaton Municipal
Code Section 11 and the Board considers a modification of adopting and aligning ourselves with the
current codes of Weld County. In particular, to modify unreasonable restrictions on the number of
animals allowed, pairing us with Weld County restrictions of 4 species per household, to remove
sections, such as the excess pet permit that are not properly considered nor necessary if limitations
are increased, and to redefine reasonable guidelines for enforcement of this code such as the issue at
hand with respect to cats. Ms. Cooper also submitted copies of codes from surrounding towns and
Weld County for the Boards’ review.
     Item 6 – Beer & Wine License request – Justines Pizza (new restaurant in Maplewood
Estates). Attorney Anson stated the Board needed to set the boundaries of the neighborhood so the
applicants can circulate the petition and also set the date for the public hearing. The new restaurant is
located on the east side of the commercial area in Maplewood Estates. Angie Hauer, owner of
Justines Pizza, explained it will be a small pizzeria serving pizza and salads and possibly grown into
spaghetti and a few other things eventually. They will have seating capacity for about 52 people and
would like to add more seating in a patio for the summer. They will have carry-out also. Concluding
discussion Trustee Schnell moved the boundaries include all of Maplewood Estates residential,
seconded by Trustee Gustafson. Motion carried 6 – 0. The petition should be returned to the town
clerk one week before the public hearing. Trustee Gustafson moved the public hearing be scheduled
for February 19th, seconded by Trustee Walker. Motion carried 6 – 0.


    Item 7 – Resolution No. 2009-01: Posting Public Notices. This resolution is an annual
requirement by state law. Trustee Thomas moved to adopt the resolution, seconded by Trustee
Loftis. Motion carried 6-0.
    Item 8 – Citizen Comments/Questions. A young scout, Michael, introduced himself to the
Board and reported he is working on his Eagle Scout merit badge and wondered if the town had any
projects he could work on to obtain his badge. The project must be nonprofit but can benefit the
Town as well. Gary suggested Michael schedule an appointment next week to meet with Don
Cadwallader to see what can be done.
    Item 9 - Reports. None.
    Item 10 - Adjourn. The meeting was adjourned to a work session with Stephanie Salazar of
Salazar & Associates at 9:02 p.m.

     Erika C. Bagley, Town Clerk
                                              MINUTES
                                       FEBRUARY 19, 2009
    A regularly scheduled meeting of the Town Board was held on February 19, 2009 at 7:00 p.m. in
the Town Hall Auditorium.
     Item 1 – Roll call. Those present and answering roll call: Trustees; Gustafson, Heaton, Loftis,
Thomas and Mayor Moser. Attorney Anson was also present. Absent: Trustees Schnell and Walker.
Mayor Moser announced Item 8 – Eagle Scout Candidates has been postponed and replaced with
Steven’s Grill – request for renewal of tavern license.
     Item 2 – Review of the Minutes of the January 15th Meeting. Trustee Thomas moved the
minutes of January 15th be approved as written, seconded by Trustee Loftis. Motion carried 4 – 0.
     Item 3 – Public Hearing: new beer and wine license for Justines Pizza. Mayor Moser
opened the public hearing for comments from citizens regarding the request for a beer and wine
license for Justines Pizza. Angie Hauer, owner of Justines Pizza, was available for questions and
presented the completed petition for the Board’s review. Ms. Hauer reported she obtained 51
signatures in favor of allowing the beer and wine license. Only one resident was opposed because
she was concerned it would interfere with the liquor store business. Attorney Anson reported all
paper work is in order. Trustee Thomas moved to grant approval for the beer and wine license at
Justines Pizza located at 241 S. Elm Avenue #3 in Eaton, scheduled to open February 24, 2009,
seconded by Trustee Gustafson. Motion carried 4 – 0.
     Item 4 – Embrace Colorado – John Daggett. Mayor Moser introduced John Dagget, director
of the organization Embrace Colorado. The organization is a nonpartisan non-profit whose presence
and activities are designed to help bring people together in Northern Colorado and became
incorporated in April of 2008. Mr. Dagget presented a brief synopsis of what some of the aspirations
and goals are.
     Item 5 – Eaton Historical Society – Kathi Hill. Kathi Hill, representing the Historical Society
appeared before the Board requesting $2,200.00 from the Shelton Fund to pay for modification and
installation of a wrought iron sign to be placed at the A. J. Eaton House Museum. The sign being
modified came from the Eaton Cemetery and was given to the Historical Society by the Town.
Trustee Thomas suggested this endeavor might be something the Eagle Scout candidates could use as
their project. Gary reported there is approximately $11,000.00 in the Shelton Fund at this time.
Trustee Thomas moved to grant $2,200.00 from the Shelton Fund to the Historical Society, seconded
by Trustee Loftis. Motion carried 4 – 0.
     Item 6 – Salazar & Associates – Economic Development Consulting Proposal. The Board
reviewed the proposal in a work session after the January 15thmeeting and had to wait until this
meeting to take formal action. The proposal is for a 6 month contract dated January 15, 2009 thru
July 15, 2009 for $48,750.00. Gary reported there are upcoming meetings scheduled with
commercial realtors to tour properties with possibilities to promote interest and with owners of
properties located in the industrial and commercial areas. Don Cadwallader reported that Ms. Salazar
recommended the Town establish a separate website for economic development that will be
accessible with a link through our existing website or separately. Concluding discussion Trustee
Gustafson moved the proposal be accepted, seconded by Trustee Thomas. Motion carried 4 – 0.
     Item 7 – Resolution No. 2009-02: Red Flag Policy. Attorney Anson stated this policy was
derived by Federal legislation to prevent identity theft. It is mandatory for adoption with a deadline
of May 2009. Trustee Loftis moved adoption of the resolution, seconded by Trustee Heaton. Roll
call; Gustafson-aye, Heaton-aye, Thomas-aye and Loftis-aye. Motion carried 4 - 0.
     Item 8 – Steven’s Grill – renewal of tavern license. Attorney Anson reviewed the documents
and found everything to be in order. Chief Jacobson stated he had no objections for the renewal.
Trustee Loftis moved to approve the renewal, seconded by Trustee Gustafson. Motion carried 4 – 0.
     Item 9 - Citizen Comments/Questions. Mike Schelm, resident of 660 Maple Avenue, appeared
before the Board to express his disappointment in their neutral stance regarding the feedlot expansion
request standing before the Weld County Commissioners. Mr. Schelm feels more credence was
given to Mr. Moss, owner of the feedlot, than the citizens who appeared at the January meeting to
express their opinions. Mr. Schelm is adamantly opposed to the expansion of the feedlot because of
the dust, flies and odor. Mayor Moser encouraged Mr. Schelm to attend the Weld County
Commissioners meeting and express his concerns.
     Item 10 - Reports. None.
    Item 11 – Adjourn. As there was no further business the meeting was adjourned at 8:04 p.m.

      Erika C. Bagley, Town Clerk

                                             MINUTES
                                         MARCH 19, 2009
     A regularly scheduled meeting of the Town Board was held on March 19, 2009 at 7:00 p.m. in
the Town Hall Auditorium.
     Item 1 – Roll call. Those present and answering roll call: Trustees; Gustafson, Heaton, Loftis,
Schnell, Thomas and Walker and Mayor Moser. Absent: Attorney Anson.
     Item 2 – Review of the Minutes of the February 19th Meeting. Trustee Thomas moved the
minutes of February 19th be approved as written, seconded by Trustee Loftis. Motion carried 6 – 0.
     Item 3 – Upstate Colorado Economic Development – Susan. Mayor Moser announced this
item will be held at a later date.
     Item 4 – Joann Valentine – 421 Third Street fence variance request. The Board received a
letter of request from Dean & Joann Valentine residing at 421 Third Street, for a variance of the three
foot setback for both the front and west side of the property to install a three foot solid vinyl fence
with a one foot lattice top. Mrs. Valentine suffers from a bone and muscle disorder caused from a
birth defect, as well as neuropathy and chronic pain that inhibits her ability to move. The fence
would help with maintenance of the yard and the two dogs they have. The Valentines have spoken
with both of their neighbors directly affected to the north and east and neither objects to the fence.
Mrs. Valentine stated that since the written request was submitted they have found out that the gas
line is in the way on the south side so they won’t need the variance for the south side of the house.
Concluding questions and discussion, Trustee Schnell moved to grant a revocable permit effective
immediately, which allows the placement of a three foot solid vinyl fence with a one foot lattice top
right up to the sidewalk on the west side of the property, thereby waiving the required three foot
existing rule, to enclose the yard to prevent their dogs from creating a disturbance with the neighbors
and help with the yard maintenance. This permit is granted with the understanding that if this
arrangement becomes a problem in the future it will be revoked. Motion was seconded by Trustee
Walker. Trustee Thomas announced she will be abstaining because she is a neighbor. Motion
carried 4 – 1 with Trustee Thomas abstaining.
     Item 5 – Liquor license renewals: Dragon Inn (Hotel & Restaurant Liquor license); U-Fill-
It (3.2 Beer license). Don Cadwallader informed the Board that Attorney Anson has reviewed both
applications for renewal and found them to be in order. Chief Jacobson has no objections for renewal
of both licenses. Trustee Schnell moved to approve the renewal request from the Dragon Inn,
seconded by Trustee Gustafson. Motion carried 6 – 0. Trustee Loftis moved to approve the renewal
request and authorize Chris to issue a temporary permit for U-Fill-It as their license expires March
26th, seconded by Trustee Thomas. Motion carried 6 – 0.
     Item 6 – Gary & Don – Issue Updates: Cemetery irrigation project; Eaton Commons Park
Well Agreement; 2009 Street/Drainage Projects; NISP Project; Economic
Development. Gary provided the Board with an update status of the Cemetery irrigation project.
A study has been done researching the feasibility of a sprinkling system versus the existing flood
irrigation method. The study shows the sprinkler system to be fifty percent more efficient. Further
legal research is being done regarding the original decree of the well and whether or not it can be
used to irrigate the additional land purchased. Eaton Commons Park Well: Gary reported on the
costs of the augmented well we are currently using to water the Eaton Commons Park which has
gone from $750.00 in 2003 to $21,752.00 in 2009. Because of the high costs research has been done
on alternative solutions and an opportunity has presented itself with an offer from William Kamm,
who has a Coffin well within 100 feet of the Town’s existing well, and is willing to allow the Town
to use it to irrigate the 14 acre park. The agreement will be reviewed with the Town’s Water
Attorney to assure all legalities are covered. If the agreement works out then the Town will abandon
the augmented well and go with the Coffin well. The Town will share in the cost of electricity and
pay for all maintenance of the Coffin well. 2009 Street/Drainage Projects: Gary reported the need
to abandon an old inlet by installing a cross pan at Fourth Street and Highway 85 to divert the storm
water two blocks south to the existing inlet at Second Street and Highway 85 entering our storm
sewer system thereby alleviating existing problems. The next project will be at the corner of Park
Avenue and Collins Street, which is the worst corner we have relating to drainage of storm water
because it’s too small. Our engineer, Mike Ketterling is designing a plan to widen the corner and
enlarge the drain. This project will be similar to the one done at Elm Avenue and Collins Street in
2001. The goal is to drain the water across the road to the detention pond. Gary said he would also
like to overlay Collins Street from Weld County Road 35/Fall Line Road to Cherry
Avenue. Economic Development: Don reported on the progress made to date with Stephanie
Salazar. Staff has met with all of the landowners except Dick Thomas and received their approval at
various levels on what is hoped to be accomplished. There are quite a number of properties available
for either commercial or industrial development. Each of the properties will be listed with the
Colorado Real Estate Journal and publicized so prospective customers will know they are available.
Staff is in the process of establishing a second web site that is just for industrial development.
Stephanie stated that 85% of site selectors do it online because it’s so much faster. .Stephanie has a
good working relationship with Kathy Schulte of Upstate of Colorado which will be very
advantageous. NISP Project: Gary is now serving on the finance and operations committee of this
project, which includes three meetings monthly. The Corp of Engineers have stated that they haven’t
seen anything that will prevent the permit process from moving forward, but will still have to go
through the Supplemental Environmental Impact Statement to address things that were brought up at
the first public hearing. It appears Fort Collins is changing their position of opposition to one of
working with other members of the project.
     The Board received a letter from the Legacy Senior Center thanking them for the Shelton Funds
they had received. They have purchased new computers, File of Life cards and are still working on
the shuffleboard court and the flat screen TV. They requested the Boards’ approval to use some of
the remaining money to sponsor a bus to take seniors to a Colorado Rockies baseball game, which
the Board had no objection to. Legacy Senior Center will be making future reported updates.

    Item 7 – Citizen Comments/Questions. None.
    Item 8 – Reports. None
    Item 9 - Adjourn. As there was no further business the meeting was adjourned at 8:30 p.m.

     Erika C. Bagley, Town Clerk
                                             MINUTES
                                         APRIL 16, 2009
   A regularly scheduled meeting of the Town Board was held on April 16, 2009 at 7:00 p.m. in the
Town Hall Auditorium.
   Item 1 – Roll call. Those present and answering roll call: Trustees; Gustafson, Heaton, Loftis,
Thomas and Walker and Mayor Moser. Absent: Trustee Schnell and Attorney Anson.
     Item 2 – Review of the Minutes of the March 19th Meeting. Trustee Gustafson moved the
minutes of March 19th meeting be approved as written, seconded by Trustee Thomas. Motion carried
5 – 0.
    Item 3 – Liquor License Renewal: Maplewood Wine & Spirits. All renewal paperwork
appears to be in order and Chief Jacobson has no objection to the renewal. Trustee Loftis moved to
approve the renewal, seconded by Trustee Heaton. Motion carried 5 – 0.
    Item 4 – Board Appointments: Tree Board; Planning Commission; Library Board. Trustee
Gustafson moved to approve the following appointments:
                  Name            Term Exp.                              Name               Term Exp.
Tree Board :      Ken Olson          2011       Planning Commission : Karla Winter            2012
                  David Sauter       2011              Library Board : Robert Gagnon              2014
                  Paul Gregory       2013                                June Gustofson           2014
                  Daniel Willadsen 2013
                  Marguerite Gies    2011
     Item 5 – Continue discussion on Animal Ordinance. The Board reviewed more of the
existing ordinance and will continue discussing modifications until the full ordinance has been
completely examined.
    Item 6 – Citizen Comments/Questions. None.
    Item 7 – Reports. Trustee Thomas provided an update of what’s going on with the North Front
Range MPO. Gary reported continuation of the sprinkler design for the Cemetery. The Eaton
Commons Well may have a problem and has been scheduled for Quality Well & Pump to examine it
with a camera to find out what’s wrong. The new stoplight is now completely installed. Gary
reminded the Board of the CML Conference scheduled for June 16th - 19th. Gary reported staff is in
the process of switching over to a new website to include an additional site for economic
development in about one (1) month. The trash contract expires August 1, 2009 and Gary
recommends renewal for an additional two (2) years with Northern Colorado Disposal because the
service has been outstanding. The Board agreed the Town should remain with Northern Colorado
disposal.
    Item 8 – Adjourn. As there was no further business the meeting was adjourned.

       Erika C. Bagley, Town Clerk

				
DOCUMENT INFO
Shared By:
Categories:
Stats:
views:7
posted:6/29/2011
language:English
pages:22