; Partner Requirements as of 10 March_ 2001
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Partner Requirements as of 10 March_ 2001


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									                             Implementation Plan

Ghana (4): Four secondary schools (Tsito Secondary Technical School, Kpedze Secondary School,
Chiana Secondary School, Bawku Secondary School) that are being assisted by Peace Corps
Volunteers are requesting 100 Pentium 3 sets to help to connect more of their 3,617 students. Sourcing
costs were reduced by 5% due to Peace Corps being involved. This shipment will be part of a shared
container to WCE Partner Ejisu Model School. (Implementation Plan) Contact: Evan Haas. [WCE
Programme Officers for Ghana: Jude Dela-Moses and Cynthia Plater. WCE Regional Manager for
West Africa: Jude Dela-Moses. WCE Peace Corps Relations Manager: Kay Dixon. WCE-Canada
Board Liaison for West Africa: Nikki Whaites. WCE Board Liaison for West & Central Africa:
Obiageli Ezekwesili.]

       1. Please give us a brief background of your organisation. How many years have you been in
          operation? What was the size of your operating budget last year in US$? What is your prior
          capacity in ICT (Information and Communications Technologies)? Do you have a website?
          Does your organisation have any religious affiliation? (If yes, we will send you some
          additional questions.)

       Here are the 4 schools that will be receiving computers. Most were started in 1991 during
       Ghana’s big educational infrastructure expansion. All have small, ineffective computer labs
       right now. All are public with no religious affiliation.

       1. Krystal Mason
       Tsito Secondary Technical School (55 computers)
       P.O. Box 5
       Tsito Awudome, Volta Region
       No. of Students: 900
       Headmaster: Mr. Aku

       2. Katie Keith
       Kpedze Secondary School (20 computers)
       P.O. Box 42
       Kpedze, Volta Region
       No. of Students: 650
       Headmaster: Mr. Innocent Akpalu

       3. Ian Schmidt
       Chiana Secondary School (10 computers)
       P.O. Box 137
       Chiana, Upper East Region
       No. of Students: 600
       Headmaster: Mr. S.K. Dery

       4. Jon Michaelchuck
       Bawku Secondary School (15 computers)
       P.O. Box 50
       Bawku, Upper East Region
No. of Students: 1467
Headmaster: Mr. Paul Apanga

2. What is your short-term and long-term plan to ensure that WCE computers are used
   primarily (i.e., at least 6 daylight hours per day) to give Internet access or other educational
   opportunities to youths under age 24, for free or at very low cost?

The computers will be placed in secondary school computer labs, where students aged 15-25
will be using them daily in computer classes.

3. What is the number of computer sets that you are requesting? Are you open to receiving
   some Pentium Is at a much lower cost? Are you open to receiving Power Macs (more
   durable, faster, less susceptible to viruses – but you need someone who knows how to
   service them) at a much lower cost?

We are requesting 100 P3 computers. The Power Macs will be an option to look at in the future
– quite a few PCVs are Mac-savvy.

4. What is your process for choosing sites where WCE computers would be installed? Will
   you charge any fee for installing WCE equipment? How many schools, orphanages,
   libraries and centres do you expect to connect to the Internet? How many youths do you
   estimate will be connected per year? Please include an initial draft list of (a) the names of
   the likely schools or community centres with their (b) community, (c) number of computers,
   and the (d) number of youth to benefit per year. You should gather and keep letters of
   agreement (current version can be found on our website, or ask us to e-mail you a copy):

We did not solicit schools to sign up for computers. All expressed a need to acquire computers
and asked their Peace Corps volunteer’s assistance. The schools are paying for 75 out of the
100 computers themselves. A community-felt need like we have here will help us to ensure a
successful project. None of the schools will have Internet initially, but here even basic literacy
courses (mouse/keyboard usage, word processing, spreadsheet, etc) will have a tremendous
impact. See #1 for the list of beneficiary schools.

5. What is your plan for having policies regarding the use of the donated computers?

All school computer labs are kept under lock-and-key. The computing instructor at the school
will keep the key and open the lab when it is time for class hours. Students normally receive at
least 1 hour of lab time per week. Each school may set its own policy on a) whether the lab is
open after school for student use and b) whether or not the local community (outside the
school) has access and what fee is charged.

6. What is your plan for consistent electricity to operate computers at each location? Does
   your country use 110 or 220 volts? Would like for us to send you used printers that operate
   on 110 volts (we can send about 1 for each 10 computers)?

All our schools have electricity wired in their computer labs. Stable electricity is a problem
here, to be sure. All PCVs will impress upon their schools the need to buy UPS batteries for
the systems. Fortunately some of our power outages are scheduled in advance, so schools can
avoid computer usage during those times.
7. What is your plan for training adults and youth in the use of the computer, the Internet, and
   the instructional use of the Internet?

Each school will have one or more computing instructors who will teach students ICT based on
the Ghana Education Service (GES) syllabus. In some cases that instructor is the PCV

8. What is your plan for securing and funding phone and Internet connectivity for each
   location for the first year and for the next two years? Do you plan to connect all of the sites
   to the Internet within two years? If not, what is your plan for a temporary virtual Internet

The GES has issued a memorandum stating that all secondary schools in Ghana should see
about obtaining Internet access. Even though right now it is cost-prohibitive for many schools,
some have it already. I would predict that within 5 years many more will follow.

9. What is your plan for wiring and site preparation at each location, including protection
   from the weather? You might want to use a draft site survey and set-up plan that we can e-
   mail to you or that you can obtain at
   http://www.worldcomputerexchange.org/toolkit_english/sample_school_survey.doc and

The computer labs have glass shutters (louvers) and drapes that can be closed to keep out the
dust. Dust covers for the computers can be made inexpensively here from discarded flour or
rice sacks.

10. What is your plan for getting the computers quickly through customs with a waiver of
    duties? (Be aware that you are responsible for any demurrage or rental fees at the port of
    entry.) What is the contact information for the consignee? Does your country require any
    pre-shipment inspection of the contents of a container? Most WCE equipment is delivered
    in a single, tightly packed container, not stacked on pallets. Are there any logistical reasons
    why you wish the computers to instead be packed separately or on pallets?

We are now pursuing waiver-of-duty letters from the GES. Since the computers are for ed. use
in schools we will get them. We will, however, require invoices from WCE before we can get
these letters.

11. What is your plan for the formal opening process or ceremony when you open your
    container and inventory the contents? What is the address where the container will be

The container will be opened at Tema Harbour. 4 pallets will be removed there and sent to the
Volta region. The remaining comps will continue on to Kumasi. We will receive assistance
from the Ejisu Model School in Kumasi in completing the customs formalities.

12. What is your plan for arranging for a contractor, volunteers, and/or your staff to repair any
    computers damaged in shipping, to set the toggle switch on the back of the computers for
    the correct voltage for your country, to secure and install operating systems and local
    software, to secure adaptors for the printers and to adapt the power cords we normally ship?
   Will you use a warehouse? Please budget and plan on 10% of the computers arriving
   needing repair.

Each school makes their own arrangements regarding computer repairs, so it is difficult to make
blanket statements. At some schools, the computer instructor is also hardware-savvy and can
make repairs. Other schools have entered into a contract with a local serviceman that can repair
hardware and install software. PCVs will also assist with the setting up and preparation of the

13. What is your plan for delivery of the computers from the port to the schools or centres that
    you recruit? Have you already explored the costs for this and how you will afford these

Yes, we (PCVs) have confirmed that the schools have set aside money for hiring a car to
transport the comps. from Kumasi (or Tema) to the various schools.

14. What is your plan for installation of the computers in a secure area of each location?

See #2 –they will be under lock-and key in a lab with bars on the windows.

15. What is your plan for adapting, translating, developing, and sharing content and curriculum
    that is useful to your communities? Will you participate in distance learning? Do you plan
    to use Microsoft, Linux, or the free office suite found at http://www.openoffice.org? Will
    you be developing any website content in any local languages?

Depending on the school, some may choose Microsoft while others may go the open-source
route. English is Ghana’s national language and is widely spoken, so there shouldn’t be any
language barriers.

16. What is your plan for the ongoing maintenance of your computers? Have you approached
    your local university about help from its computer science students?

See #12. In addition to that, computer-savvy PCVs sometimes travel to other schools to help
with repairs.

17. What is your plan for helping the schools, centres, orphanages, and/or libraries you recruit
    to have their youth e-mail a brief annual report to WCE, develop a cultural and historical
    website, and pair with sister-schools in North America or Europe?

As of right now, there is no plan, but we will make one! We have already made the schools
aware that they need to keep in touch with WCE to let you know about the success of the
project. Our counterparts (who will be at the schools after we leave) will help facilitate this.
Developing the website will be more of a long-term goal.

18. What is your plan to participate in the annual WCE evaluation of the status, use, and
    impact of the computers? (Our current brief evaluation form is at this url:

We will make every effort to ensure that this happens.
       19. Please include a brief project budget including our computer sourcing, shipping & other
           costs. What is your plan to make the maintenance and connectivity of the computers
           sustainable – by, for example, charging fees for use of the computers outside school hours?
           What is the local price of a used Pentium III computer set with a 17” color SVGA monitor?

       We are buying P3 computers at $84. Once you factor in transport to the various schools it will
       probably be $90/machine. Each school does receive money every semester for computer
       maintenance. Each student is required to pay about $3 per semester towards maintenance. If
       schools make the computers available outside of class, they will also charge something for that.
       The local price of the above system would be about $160-170, exclusive of transport to schools.

       20. What is your plan for recruiting and using volunteers and other resources in your country?
           How will you involve YES, iEARN, Taking IT Global, VSO, UN Volunteers, Rotary
           International, Peace Corps, or other programmes (like SchoolNet Africa)? What services
           might you need from WCE’s online volunteers in the areas of technology, local content
           development, and telecentre management?

       Yes…Peace Corps will be involved.

       21. What is your plan to raise the funds to cover WCE's sourcing and shipping costs plus the
           costs of implementing the other parts of this plan? How will you involve foundations or
           global companies with financial interests in your country, Sister Cities program, Rotary
           Clubs, religions, your expatriate communities in North America, UNDP, NORAD, CIDA,
           USAID, DfID, Sida, and other donors?

       The funds have been raised. 25% from private donors in the U.S., 75% from the schools

       22. What is your plan for the eventual disposal of WCE computers in a way that minimizes
           environmental harm and in accordance with your local laws and regulations? Does your
           country have a TV/monitor repair and scrap copper market?

       TV/monitor repair shops can be found everywhere here, so that’s not a problem. I’m not sure
       about the scrap copper market, but we will find out.

       23. Might the families involved in your schools be interested in hosting a small team of student
           "Internet Ambassadors" for 2 weeks at some point in the future? What expenses should
           the students expect to pay while in your country?

       I think our schools would really like that. Once the ambassadors reach the school it should be
       no problem to provide them food and accommodation.

       24. Please include a brief timeline for your overall project.

       early March 2007 – receive computers at Tema/Kumasi
       March-May 2007 – set up computers, install software, etc.
       May 2007 – turn over the new-and-improved computer lab to the school for use

25. What are your greatest hopes and fears about this shipment?

Hope: that most of the computers make it to the schools in good working order.
Fear: that we will have difficulty clearing the computers from customs.

                                                                          21 January 2007

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