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					                                                                                         Contract No.:


           Contract for the publication of a tender advertisement
                             on the OIE Web site


BETWEEN:

The OIE, having its headquarters at 12 rue de Prony, 75017 Paris, France, represented by
Dr Bernard VALLAT, Director General,
on the one hand,

AND

…………………………………………………………………………………, hereinafter referred
to as the Member Country and represented by its delegate Dr ………………., (Position),
on the other hand,


Considering that it is useful for the Delegates of OIE Member Countries to publish tender
advertisements, relating to the public procurement of veterinary drugs, vaccines and reagents or
equipment, on the OIE Web site free of charge,


       It is agreed as follows:

Article 1 – Purpose:
The purpose of the present contract is to define the respective responsibilities of the OIE and the
Member Country concerning the request for publication, and the publication, of tender
advertisements for the public procurement of veterinary drugs, vaccines and reagents or equipment
on the OIE Web site.

Article 2 – Contents of a tender advertisement:
The tender advertisement submitted for publication on the OIE Web site shall be for the public
procurement of veterinary drugs, vaccines and reagents or equipment.
The contents of the advertisement and of the tendering documents are the sole responsibility of the
Member Country.

Article 3 – Acceptance of a request for publication:
The OIE cannot accept a request to publish a tender advertisement on the OIE Web site unless the
following conditions are respected:


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         -    the call for tenders has a reference number (to avoid any ambiguity in the event of the
              concerned Member Country transmitting to the OIE a modification or change to the call
              for tenders in question)
         -    the opening and closing dates of the call for tenders are clearly indicated in the
              advertisement
         -    the tender advertisement clearly indicates the bodies or organisations issuing the call for
              tenders and the necessary contact information for a supplier to obtain additional
              information or to acquire the complete tendering documents
         -    the request for publication of the tender advertisement is sent by fax with a signed letter;
              the date on which this fax is received by the OIE defines the date on which the
              advertisement is submitted to the OIE
         -    the text of the advertisement shall not exceed one page
         -    the advertisement clearly indicates all the required specifications for the product, namely,
              for vaccines: name of the disease, type, killed/live/attenuated, liquid/lyophilised, number
              of doses per vial, form and packaging, number of batches required, etc.
         -    at the same time as the fax message, the tender advertisement is sent to the OIE by
              electronic means in Word or PDF format

To avoid any ambiguity as to whether a request for publication has been accepted, the OIE will
inform the Member Country by electronic mail whether or not the tender advertisement (indicating
the reference number and title of the call for tenders) is to be published on the OIE Web site.

Article 4 – Contact with a supplier responding to a call for tenders:
The Member Country alone may inform the supplier of the contents, procedure and progress of a
call for tenders for which an advertisement has been published on the OIE Web site.
Any supplier contacting the OIE regarding a tender advertisement will be invited to contact the
bodies and the persons indicated in the said announcement. The OIE does not have a role in
informing suppliers.

Article 5 – Responsibilities of the Member Country:
The Member Country has sole responsibility for the contents and presentation of the tender
advertisement.
The Member Country undertakes to inform the OIE of any modification, cancellation or early
closure of a call for tenders.

Article 6 – Responsibilities of the OIE:
The OIE undertakes not to modify the contents or the presentation of the tender advertisement.

The OIE cannot be held responsible:
      - for any errors in the contents of the advertisement,
      - for any recriminations concerning the advertisement,
      - for any absence of communication between a supplier and Member Country,
      - for any dispute with a supplier,
      - for a delay in the publication of the advertisement on the OIE Web site,
      - for the age of the advertisement transmitted to the OIE and published on the OIE Web
          site,
      - in the event of any dispute or complaint relating to the awarding of contracts.

Article 7 – Cost and duration of the contract:
The present contract is signed for a period of one year.

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The OIE will publish on its Web site free of charge any tender advertisement accepted in
accordance with the provisions of Article 3 of the present contract.

Article 8 – Duty of confidentiality:
The OIE undertakes to respect the confidentiality of any information, documents or items that it
receives in respect to the call for tenders for which the Member Country requests publication of an
advertisement on the OIE Web site.

Article 9 – Withdrawal from the contract:
Any withdrawal from this contract by the Member Country must be notified by letter signed by the
Delegate of the Member Country and transmitted to the OIE at very least by fax. Upon receipt of
this notification the OIE will remove from its Web site the Member Country's tender advertisement.

In the event of the OIE encountering a major problem with a Member Country in respect of a tender
advertisement, a letter will be sent to the Member Country and may invoke the cancellation of the
contract. In the event of cancellation being invoked, failure on the part of the Member Country to
reply within two months of the date of the said letter will result in the cancellation of the contract
and the removal of the Member Country's tender advertisement from the OIE Web site.


Done at Paris,



For the Member Country,                                        For the OIE,
the Delegate                                                   the Director General




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