Leasehold Proposal by jbm11564

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									            Government of Nepal
   Ministry of Forests and Soil Conservation
            Department of Forests
Leasehold Forestry and Livestock Programme


             [LOAN NUMBER 646-NP]
            [GRANT NUMBER 727-NP]




              Bid Documents
                   For
     Social Mobilization Services




               November 2006
                                        Government of Nepal
                 Ministry of Forests and Soil Conservation, Department of Forests
                         Leasehold Forestry and Livestock Programme
                              Babarmahal, Kathmandu, NEPAL

                       Notice for Inviting Letter of Interest for
             Social Mobilization Services (Separately for Zone-I & Zone-II)
                                                                        Date of First Publication: ..............

1.     Letter of Expression of Interest are invited separately for each Zone (Zone-I & II) from qualified
and experienced consulting firms or non-government organizations (NGOs) with proven track records of
providing social mobilization services for the Leasehold Forestry and Livestock Programmee (LFLP).
Government of Nepal (GoN) has received a loan/grant from the International Fund for Agricultural
Development (IFAD) and intends to apply a portion of the proceeds of the grant to finance the cost of
Social Mobilization Services.

2.     GoN, through Department of Forests (DoF) of Ministry of Forests and Soil Conservation
(MFSC), is implementing this Programme in 22 districts of Nepal. For purpose of ensuring effective
social mobilization services with local experiences, these districts are further divided into two Zones.
Under Zone-I: Panchthar, Therathum, Bhojpur, Khotang, Okhaladhunga, Sindhuli, Makawanpur,
Ramechhap, Dolakha, Sindhupalchok and Kavrepalanchok; and under Zone-II: Chitwan, Dhading,
Lamjung, Tanahu, Gorkha, Pyuthan, Salyan, Baitadi, Dadaldhura, Doti and Achham districts are
covered. Two separate bid packages are prepared for both the zones for hiring social mobilization
services. The Programme seeks to support a sustained reduction in the poverty of 44,300 poor
households over the period of eight years through allocation of leasehold forestry plots and increased
production of forest products and livestock.

3.     The Programme has four components: (i) leasehold forestry and group formation; (ii) livestock
development; (iii) rural financial services; and (iv) programme management and coordination. Under the
leasehold forestry and group formation component, the programme, through service providers, will
support the process of social mobilization over 3300 leasehold forestry groups and subsequently those
groups will federate themselves in to village financial associations during the project period of 8 years.

4.      The main objective of hiring social mobilization services is to provide regular and appropriate
social mobilization services to form leasehold forestry groups and enhance their capacity to becoming
strong and viable community institutions and remain active and functional for overall development of
the members. Female Group Promoters (GPs) will be recruited and contracted from amongst the
leasehold forestry groups, intensively trained in various aspects of social mobilization and institutional
development, regularly guided and supported so that the GPs will act as the main agent for social
mobilization and institutional development of the groups. These groups are considered to be the basic
foundation of the project and their success is the essence of the success of the entire programme. The
service provider(s) will carry out the social mobilization activities in two zones through recruiting and
contacting 67 to 78 numbers of GPs in the program under Zone-I and 65 to 76 numbers of GPs under
Zone-II for the year 1 to 4 respectively. Services of 11 district-based female supervisors (DS) and one
Central Supervisor for each Zone will also be required during these 4 years. It is also estimated that
around 1391 and 1370 leasehold forestry groups would be formed and established in Zone-I&II
respectively during this 4 years.

5.     The social mobilization services is being hired for an initial periods of 4 years and will be
extended up to end of the project based on the performance and mutual agreement. The cost of these
services is estimated NRs.29.10 Million (USD 0.404 Million) for Zone-I and NRs.28.63 Million (USD
0.398 Million) for Zone-II, for initial phase of 4 years, within total estimated cost of NRs.98.66 Million
(USD 1.37 Million) for the total period of services for both the zones.
6.      Interested and eligible consulting firms, agencies or non-governmental organizations with proven
tack records of experiences on providing social mobilization services are invited to submit their Letter of
Interest (LOI) separately for each zone clearly indicating their experience & professional capability and
financial and institutional strength for providing this service; attaching necessary documentary evidence
in support of each. The LOI is required to be submitted in the prescribed form and such form will be
available to the interested parties by a formal request to DOF under address given below.

7.     The service providers should meet following criteria:
        A registered institution under Nepalese Law (Institutional registration with renewal, VAT
          and Income tax registration with tax clearance are essential) ;
        An orientation that is consistent with the essential features of the programme design and
          share the objectives of self-reliance and economic empowerment of community institutions;
        Experience in social mobilization through community based grass-rout workers for at least
          three years;
        Sufficient and suitable senior experienced social mobilisers to ensure proper coaching and
          supervision;
        Transparent accounting system and properly audited financial statements with adequate size
          of financial transaction during last three years;
        Excellent commutation and reporting skills and a good rapport with rural communities; and
        Openness in learning and absorbing new strategies and ideas;

8.      Please note that this is not a request for proposal. After a review of Letter of Interest, a separate
short list will be prepared for each Zone and only short listed agencies will be invited to submit, through
Request for Proposal (RFP), detailed technical and financial proposal as per the terms of reference.
IFAD Procurement Guidelines as amended till date will be followed for the selection and award of
contract.

9.     Interested firms or organizations may obtain further information about the project and
assignment at the address given below during office hours from Sunday to Friday.

10.    Department of Forests, LFLP, reserves the right to accept or reject any proposal partly or wholly,
without assigning any reason whatsoever.

11.      Letter of interest must reach to the address below by no later than 30 (thirty) days from the date
of first publication of this notice.


                                                                               Contact Address:
                                                                       Programme Coordinator,
                                                 Leasehold Forestry and Livestock Programme,
                                Department of Forest, Ministry of Forests and Soil Conservation,
                                                                         Government of NEPAL
                                                                Babarmahal, Kathmandu, Nepal
                                                                       Telephone: 977-1-4257870




                                                     2
                                                           Government of Nepal
                                                  Ministry of Forests and Soil Conservation
                                                                    Department of Forests
                                            Leasehold Forestry and Livestock Programme

                 Application Form: Letter of Interest for Social Mobilization Services
                                             (For Zone-I)

1. Name of Firm/Organization

In Nepali:

In English (Block Letter):


Date of establishment:


2. Mailing Address

.....................................VDC/Municipality Ward: .................. Tole: ..........................................

District: .......................................................... Zone: ......................................................................

Telephone: ................................................................. Fax: ............................................................

Email: ..............................................................................................................................................

Name of contact person: ........................................................... Post: .........................................

Address: ...................................................................................... Telephone: ..............................


3. Registration Related Information (Please attach pages showing certified copy of the registration
   documents showing renewal date)

      Date of registration: .............................. Registration number: ...................................................

      Place of registration: ............................... Registering Agency:....................................................

      Act of registration: .................................. Date of renewal: ..........................................................

      Date of renewal expiry: ........................ Affiliation in Social Welfare Council: Yes No

      Affiliation Number: ...................................................... Date of Affiliation: ...............................


4. Type of Firm/Institution
      International Level National Level District Level Community/Village Level


                                                                                       3
5. Working Area of the Firm/Institution

Development region                                                           Districts
                                       Mountains                     Hills                       Tarai
Eastern

Central

Western

Mid-western

Far-western


6. By-laws of the Firm/Institution (Please attach copy of the by-laws of the firm/institutions)
   (a) Do the by-laws of the firm/institutions allow implementing programme related to social
         mobilisation services? Yes No

    (b) Main objectives of the firm/institution
         .
         .
         .
         .
7. Registered in VAT/ Income Tax Offices Yes No. If yes, please include up-to-date the Income
   tax clearance certificate.

    VAT/ PAN Number: ..................... Date: .............................................

8. General members in the firm/institution: ................ Female ................ Male ............ Total

9. Name of the Chief Executive Officer of the firm/institution:
Name: .........................................  Post: ....................................................


10. Name of the executive committee members
S.N.            Name                  Post                                   Qualification          Involvement in
                                                                                                   this post (Years)
1
2
3
4
5
6
7
8
9
10
11
Note: Add rows in case the number of rows is insufficient.

                                                                     4
11. Are the members of the executive committee closely related by consanguinity of affinity (e.g.
    spouse, parent, son, brother, nephew, in-laws, uncle, etc.) or include more than one member
   sharing common kitchen or belonging to joint family? Yes No.
12. Do the firm/organization has regional and/or district offices Yes No. If yes,
     please provide name of the offices and their address.

Name of offices              Type (regional and/or district)   Address




Note: Add rows in case the number of rows is insufficient.

13. Human Resources in the firm/organization:
(a) Permanent staff in the firm/organization

S.N.   Name of the       Field of        Education         Total           Experiences in the
       staff             expertise       background        experiences     firm/organization
                                                           (years)         (years)
1
2
3
4
5
6
7
8
9
10
11
12
Note: Add rows in case the number of rows is insufficient.

(b) Details of the professional staff associated with firm/organizations
S.N. Name of the staff                Field of expertise   Education          Experiences
                                                           background         (years)
1
2
3
4
5
6
7
8
9
10
Note: Add rows in case the number of rows is insufficient.




                                                    5
(c) Skilled staff (paid)
S.N. Type                          Number       S.N.       Type                       Number
1       Social immobilizers                     2          Savings and credit
                                                           facilitators
3      Auditors                                 4          JT/JTAs
5      Accountant                               6          Sub-accountant
7      Other                                    8          Other

(d) Support Staff (paid)

S.N.   Type                         Number      S.N.       Type                       Number
1      Administrative/Account                   2          Computer Operator
       Officer
3      Officer Assistant                        4          Other
5                                               6
7                                               8

(e) Details on the volunteer/resource persons/other experts working on volunteer basis

S.N.   Name of the staff            Field of expertise        Education           Experiences
                                                              background          (years)
1
2
3
4
5
6
7
8
9
10
Note: Add rows in case the number of rows is insufficient.

14. Financial Sources of the Service provider (Please specify the sources of fund)
    (a) Membership Fee                                       
    (b) Donations                                            
    (c) Contracts with Donors                                
    (d) Grants                                               
    (e) Others (Specify)                                     

15. Total Transaction in Last Three Years
S.N. Name of the clients          2002/03 2003/04 2004/05               Average of three years
1
2
3
4
5
6
       Total
Note: Add rows in case the number of rows is insufficient.



                                                       6
16. Banking Transaction

     Operation of the bank accounts Yes No. If yes, provide the following information

     Account No (Savings/Current/Fixed): ........................................................................
     Name of the Bank: ..........................................................................................................
     Address of the Bank: ....................................................................................................

17. Financial statements

     Please attach the certified financial statements of last three years

18. Involvement/Partnership with other Agencies
    Experiences of firm/organization to work involving/partnership with government / NGOs /
    INGOs Yes No and/or
    Interest to work with government / NGOs / INGOs Yes No

19. On-going or Completed rural development and social mobilization project or similar programme

S.N.    Name      of         Major                Working Area              Current        Major                   Donor        Duration
        the                  Project /                                      Status         Achievements                         (Year)
        Programme            Programme            District      VDCs                                                            From To
        / Project            component
1
2
3
4
5
6
7
8
9
10
11
12
13
14
15
Note: Add rows in case the number of rows is insufficient.

20. Number of community institution nurtured including community based saving and credit groups
     formed or promoted by the firms /organizations

S.N.     Number of Community                             Year          Address          Total    members                Remarks
         Institution promoted/ groups                    of            District         (Number)
         mobilized (Number)                              format
                                                         ion
1
2
3
4
Note: Add rows in case the number of rows is insufficient.




                                                                              7
21. Approaches & strategies adopted and any changes/modification in such approaches and strategies
    during implementation of rural development and microfinance/social mobilization
    projects/programs during last 3-5 years (if any):




22. Remarkable activities undertaken by firm/organization related to current assignment (specify)




23. Attach the following documents related to On-going and/or Completed rural development and or
    microfinance programme or project with microfinance component indicated in S.N. 19
    (a) Programme/Project completion report
    (b) Letter of recommendations / certificate provided by donors related to implementation of the
        project/programme
    (c) Ex-post evaluation report by the donors
    (d) Any other documents in support to the proven experiences related to this assignment


24. Declaration:
    I, the undersigned, certify that, to the best of our knowledge and belief, this document correctly
    describes our organization, its qualifications and experience. I understand that any willful
    misstatement described herein may lead to disqualification.

   Signature of the authorized officer: ........................................................ Date: .........................

   Name: ............................................................................. Post: ..................................................

                                                                                   -end-




                                                                                   8
                                        EVALUATION CRITERIA
 SHORT-LISTING THE SERVICE PROVIDERS SUBMITTING THE LETTER OF INTEREST FOR
                                  Social Mobilization Services (Zone-I)
The Letter of Interest will be evaluated by a Committee constituted by the Department of Forest
and 3-6 firms will be short listed using following parameters:
(A)   An orientation that is consistent with the essential features of the                       10 marks
      programme design and share the objectives of self-reliance and
      economic empowerment of community institutions:
1     Years of relevant experiences as indicated (A)                                 5 marks
      (1.66 marks per year of experiences, with a maximum of 5 marks)
2     Number of programmes/projects with essential features as indicated (A)         5 marks
      above, on-going & completed during the last three years:
      (0.5 marks per on-going and completed assignment related to
      implementation, with a maximum of 5 marks)
(B)    Experience in promoting member-based community institution or                             40 marks
       rural financial institutions (RFIs) in Nepal for at least three years:
1     Experiences on promoting community based rural development and/or              15 marks
      rural finance institutions during the last three years: (0.25 mark per
      savings and credit cooperative/similar institution promoted, with a
      maximum of 15 marks)
2     Outreach of social mobilization services to community based                    15 marks
      institutions/rural finance institutions (0.25 marks per 100 members
      served, with a maximum of 15 marks)
3     Number of community based institutions promoted /microfinance                  10 marks
      related assignment carried-out during last three years (one mark per
      related assignment served, with a maximum of 10 marks)
(C)   Institutional and Financial Strength/Capability:                                           50 marks
      - Sufficient suitable and qualified core staff with technical experience in
      promotion of social mobilization and with a clear understanding of
      socio-economic and cultural situation in rural areas including issues
      related to gender ; Transparent accounting system and properly audited
      financial statements with adequate size of financial transaction during
      last three years; Excellent communication and reporting skills and a
      good rapport with rural communities; and openness in learning &
      absorbing new strategies& ideas
1     Availability of professional staff on social mobilization (15 marks will be    15 marks
      given for 15 such professional staff and reduced proportionately for
      others)
2     Institutional and staff involvement in geo-regions.
      Institutional involvement in geo-region (considering mid hills and             2.5 marks
      different geo-regions)
      Staff experience in geo-region (considering mid hills and different geo-       7.5 marks
      regions)
3     Availability of administrative staff in the organization assisting in          5 marks
      microfinance project activities(5 marks will be given for 5 no. of staff and
      proportionately reduced for others)
4     Average transaction of the firm/organizations over last three years with       10 marks
      timely audited financial statements (1 mark per average transaction of
      NRs.1.0 million with a maximum of 10 marks provided the financial
      statements are audited and in case accounts are not audited, 50% marks
      will be deducted)
5     Excellent commutation and reporting skills and a good rapport with             5 marks
      rural communities (evaluate from the reports & information submitted)
6     Openness in learning and absorbing new strategies and ideas (evaluate          5 marks
      from Para No. 21 of the application form)
                                                                             Total               100 marks



                                                         9
                                                         NRs. 2000
                                                      (Non-refundable)
                    Government of Nepal

   Leasehold Forestry and Livestock Programme

                    [LOAN NUMBER 646-NP]
                   [GRANT NUMBER 727-NP]




             REQUEST FOR PROPOSAL
                      For
   Social Mobilization Services (Zone-I)




                         Lump sum
  QUALITY AND COST BASED SELECTION (QCBS)
           UNDER FIXED BUDGET




Department of Forests, Ministry of Forests and Soil Conservation,
                   Government of Nepal
              Babarmahal, Kathmandu, NEPAL
                           June 2007




                               10
                                 CONTENTS




SECTION NO.                             TITLE                               PAGE

SECTION 1     LETTER OF INVITATION……………………………                               12-12


SECTION 2     INFORMATION TO CONSULTANTS (Including                         13-25
              DATA SHEET)………………..........................................


              DATA SHEET…………………………………………....                                21-25


SECTION 3     TECHNICAL PROPOSAL-STANDARD
                                                                            26-37
              FORMS………………………………………………….


SECTION 4     FINANCIAL PROPOSAL- STANDARD
                                                                            38-44
              FORMS……………………………………………………


SECTION 5     TERMS OF REFERENCE………………………………                                45-57


SECTION 6     STANDARD FORM OF
                                                                            58-84
              CONTRACT…………………..........................................




                                         11
                           SECTION - 1: LETTER OF INVITATION
                                                                                        Dated: June 1, 2007
                                                                                    Babarmahal, Kathmandu
     To
     SPD, ECARDS, Fri PAD, JV COCIS and COMFORTC, IDS and JV FOWEP and NSRMNS-
     SOS


     Dear Mr./MS Lama, Devkota, Lamichhane, Sedhain, Devkota and Acharya


1.      Government of Nepal (GoN) has received a loan/grant from the International Fund for
        Agricultural Development (IFAD) toward the cost of Leasehold Forestry and Livestock
        Programme, and intends to apply a portion of this grant to eligible payments under this
        contract for which Request for proposal is issued.
2.      Department of Forests, Ministry of Forests and Soil Conservation, GoN now invites
        Proposals to provide the following Consulting Services:-
        “Social Mobilization Services (Zone-I) for Leasehold Forestry and Livestock
         Programme” More details on the services are provided in the attached Terms of Reference.
3.      The Request for Proposal (RPF) has been addressed to the following short listed
        firms/organizations:
          Sl No       Name of the Short listed firms/organizations                   Address
            1      Society for Partners in Development (SPD)         GPO Box 8975, Jawalakhel, Lalitpur
            2      Environment, Culture, Agriculture, Research and   GPO Box 8115, Koteshwor, Kathmandu
                   Development Society-Nepal (ECARDS-NEPAL)
            3      Friends for Peacebuilding and Development (Fri    Post Box No. 5, Bharatpur-10, Chitwan
                   PAD)
            4      Joint venture of COCIS and COMFORTC               GPO Box 6621, Sankhamul Chowk,
                                                                     Kathmandu
            5      Integrated Development Society Nepal (IDS-        POBox 6413, Baluwatar, Kathmandu
                   Nepal)
            6      Joint Venture of FOWEP and National Society of    Banepa Ward No-6, Kavre
                   Natural Resources Management Nepal and
                   Society Oriented Services(SOS)

4.      A firm/organization will be selected under Quality-and Cost-Based Selection (QCBS) under
        Fixed Budget procedures as described in this RFP in accordance with the policies of the
        IFAD detailed in its Procurement Guidelines which can be found at the website:
        www.ifad.org.
5.      The RFP includes the following documents:
           Section 1 - Letter of Invitation
           Section 2 - Information to Consultants (including Data Sheet)
           Section 3 - Technical Proposal - Standard Forms
           Section 4 - Financial Proposal - Standard Forms
           Section 5 - Terms of Reference
           Section 6 - Standard Form of Contract
6.      Please inform us, upon the receipt:
        - that you received the Letter of Invitation; and
        - whether you will submit a proposal alone or in association.

                                                                      Yours sincerely,

                                                                               (Govinda Prasad Kafley)
                                                                               Programme Coordinator,
                                                      Leasehold Forestry and Livestock Programme,DoF

                                                    12
                            SECTION - 2: INFORMATION TO CONSULTANTS

                                                1. INTRODUCTION

1.1         The Client named in the “Data Sheet” will select a firm among those listed in the Letter of
            Invitation, in accordance with the method of selection indicated in the Data Sheet and detailed
            in the edition of the Guidelines given in the Data Sheet.

1.2         The consultants are invited to submit a Technical Proposal and a Financial Proposal, as specified
            in the Data Sheet (the Proposal) for consulting services required for the Assignment named in the
            Data Sheet. The Proposal will be the basis for contract negotiations and ultimately signature of a
            contract with the selected firm.

1.3         The Assignment shall be implemented in accordance with the phasing indicated in the
            Data Sheet. When the Assignment includes several phases, the performance of the contract under
            each phase must be to the client‟s satisfaction before work begins on the next phase.

1.4         The Consultants must familiarize themselves with local conditions and take them into
            account in preparing their Proposals. To obtain first-hand information on the Assignment
            and on the local conditions, consultants are encouraged to pay a visit to the Client before
            submitting a Proposal, and to attend a pre-proposal conference if one is specified in the Data
            Sheet. Attending the pre-proposal conference is optional. The Consultant‟s representative
            should contact the officials named in the Data Sheet to arrange for their visit or to obtain
            additional information on the pre-proposal conference. Consultants should ensure that these
            officials are advised of the visit in adequate time to allow them to make appropriate
            arrangements.

1.5         The Client will provide the inputs specified in the Data Sheet, assist the firm in obtaining
            licenses and permits needed to carry out the services, and make available relevant   project
            data and reports.

1.6         Please note that (i) the costs of preparing the proposal and of negotiating the contract, including a
            visit to the client, are not reimbursable as a direct cost of the assignment; and (ii) the client is not
            bound to accept any of the proposals submitted.

1 .7        IFAD policy requires that consultants provide professional, objective, and impartial advice and at
            all times hold the client‟s interests paramount, without any consideration for future work, and
            strictly avoid conflicts with other assignments or their own corporate interests. Consultants shall
            not be hired for any assignment that would be in conflict with their prior or current obligations to
            other clients, or that may place them in a position of not being able to carry out the assignment in
            the best interest of the client.

      1.7.1 Without limitation on the generality of this rule, consultants shall not be hired under the
            circumstances set forth below:

      (a)       A firm, which has been engaged by the client to provide consulting services for a project, and
                any of their affiliates, shall be disqualified from providing consulting services for the same
                project. Conversely, firms hired by the client to provide consulting services for the
                preparation or implementation of a project, and any of their affiliates, shall be disqualified
                from subsequently providing goods services related to the initial assignment (other than a
                continuation of the firm‟s earlier consulting services) for the same project.

                                                          13
      (b)         Consultants or any of their affiliates shall not be hired for any assignment, which, by its
                  nature, may be in conflict with another assignment of the consultants.

1.7.2 As pointed out in Para. 1.7.1(a) above, consultants may be hired for downstream work, when
      continuity is essential, in which case this possibility shall be indicated in the Data Sheet and the
      factors used for the selection of the consultant should take the likelihood of continuation into
      account. It will be the exclusive decision of the client whether or not to have the downstream
      assignment carried out, and if it is carried out, which consultant will be hired for the purpose.

1.7.3 Any previous or ongoing participation in relation to the assignment by the firm, its professional
      staff, or its affiliates or associates under a contract with the IFAD may result in rejection of the
      proposal on the ground of discouraging unfair competition. Consultants should clarify their
      situation in that respect with the client before preparing the proposal. If a short-listed consultant
      could derive a competitive advantage from having provided consulting services relating to the
      assignment in question, the client shall make available to all short-listed consultants together
      with the RFP all information that would in that respect give such consultant any competitive
      advantage over competing consultants.

1.8         It is IFAD‟s policy to require that the client (Borrower, including beneficiaries of IFAD‟s
            credit/loan), as well as consultants under IFAD-financed contracts, observe the highest standard
            of ethics and integrity during the selection and execution of such contracts. In pursuance of this
            policy, IFAD:

            (a)      defines, for the purpose of this provision, the terms set forth below as follows:

                     (i)     “corrupt practice” means the offering, giving, receiving or soliciting, directly or
                              indirectly, of anything of value to influence the action of a public official in the
                              selection process or in contract execution;

                     (ii)    “fraudulent practice” means a misrepresentation or omission of facts in order to
                              influence a procurement process or the execution of a contract;

                     (iii)   “collusive practice” means a scheme of arrangement between two or more bidders,
                              with or without the knowledge of the client, design to establish bid prices at
                              artificial, non-competitive levels; and

                     (iv)    “coercive practice” means harming to threatening to harm, directly or indirectly, person
                             or their property to influence their participation in a procurement process, or affect the
                             execution of the contract.

            (b)      will reject a proposal for award if it determines that the firm recommended for award has,
                     directly or through an agent, engaged in corrupt or fraudulent, collusive or coercive
                     practices in competing for the contract question;

            (c)      will cancel the portion of the loan allocated to the contract services if it at any time
                     determines that the representatives of the client or the beneficiary of the loan/credit
                     engaged in corrupt, fraudulent, coercive or collusive practices during the procurement or
                     the execution of that contract, without the client having taken timely and appropriate
                     action satisfactory to IFAD to remedy the situation;

            (d)      will declare a firm ineligible, either indefinitely, or for a stated period of time, to be
                     awarded a IFAD-financed contract if it at any time determines that the firm has, directly
                     or through a agent, engaged in corrupt or fraudulent practices in competing for, or in
                                                             14
              executing a IFAD-financed contract;

       (e)    will have the right to require that, in contract financed by IFAD credit/loan, a provision is
              included requiring consultant to permit the IFAD to inspect their accounts and records
              relating to the performance of the contract and to have them audited by auditors appointed
              by the IFAD; and

       (f)    will take such other actions as envisaged in IFAD‟s General Conditions for Agricultural
              Financing.


1.9    Consultants shall not be under a declaration of ineligibility for corrupt and fraudulent practices
       issued by the IFAD in accordance with the above sub Para 1.8 (d).

1.10   Consultants shall furnish information as described in the financial proposal submission form
       (Section - 4A) on commissions and gratuities, if any, paid or to be paid to agents relating to this
       proposal, and to contract execution if the firm is awarded the contract.

1 .11 Consultants shall be aware of the provisions on fraud and corruption stated in the standard
      contract under the clauses indicated in the Data Sheet.

1.12   The procurement policy of the IFAD, in pursuant to the terms of the loan/credit agreement with
       the Borrower, requires that there are certain prior review requirements for hiring of the services
       for each contract with estimate cost equivalent USD 60000 or more. The Client (the Borrower)
       shall fulfill those prior review requirements while procuring services and follow the procedures
       accordingly to this effect



                             2. DOCUMENTS COMPRISING THE RFP

2.1    Consultants may request a clarification of any of the RFP documents up to the number of days
       indicated in the Data Sheet before the proposal submission date. Any request for clarification
       must be sent in writing by paper mail, cable, telex, facsimile, or electronic mail to the client‟s
       address indicated in the Data Sheet. The client will respond by cable, telex, facsimile or
       electronic mail to such requests and will send copies of the response, including an explanation of
       the query, but without identifying the source of enquiry to all invited consultants who intend to
       submit proposals.

2.2    At any time before the submission of proposals, the client may, for any reason, whether at its
       own initiative or in response to a clarification requested by an invited firm, modify the RFP
       documents by amendment. Any amendment shall be issued in writing through addenda. Addenda
       shall be sent by mail, cable, telex, facsimile, or electronic mail to all invited consultants and will
       be binding on them. The client may at its discretion extend the deadline for the submission of
       proposals.




                                                     15
                                3. PREPARATION OF PROPOSAL

3.1   Consultants are requested to submit a proposal (Para 1.2) written in the language(s) specified in
      the Data Sheet.

Technical Proposal
3.2   In preparing the Technical Proposal, consultants are expected to examine the documents
      comprising this RFP in detail. Material deficiencies in providing the information requested may
      result in rejection of a proposal.

3.3   While preparing the Technical Proposal, consultants must give particular attention to the
      following:

      (i)     If a firm considers that it does not have all the expertise for the assignment, it may obtain
              a full range of expertise by associating with individual consultant(s) and/or other firms or
              entities in a joint venture relationship or sub-consultancy, as appropriate. Consultants may
              associate with the other consultants invited for this assignment only with approval of the
              client as indicated in the Data Sheet. Consultants must obtain the approval of the client to
              enter into a joint venture with consultants not invited for this assignment. The consultants
              are encouraged to seek participation of local consultants by entering into a joint venture
              with, or subcontracting part of the assignment to national consultants.

      (ii)    For assignments on a staff-time basis, the estimated number of key professional person-
              years is given in the Data Sheet. The proposal shall, however, be based on the number of
              key professional person-years (or person-months) estimated by the firm.

      (iii)   It is desirable that the majority of the key professional staff proposed be permanent
              employees of the firm or has an extended and stable working relation with it.

      (iv)    Proposed key professional staff must at a minimum have the experience indicated in the
              Data Sheet, preferably under conditions similar to those prevailing in the country of the
              assignment.

      (v)     Reports to be issued by the consultants as part of this assignment must be in the
              language(s) specified in the Data Sheet. It is desirable that the firm‟s personnel have a
              working knowledge of the client‟s national language.

3.4    The Technical Proposal should provide the following information using the attached Standard
       Forms (Section - 3):

       (i)    A brief description of the firm‟s organization and an outline of recent experience on
              assignments (Section.3B) of a similar nature. For each assignment, the outline should
              indicate, inter alia, the profiles and names of the staff provided, duration of the
              assignment, contract amount, and firm‟s involvement.

      (ii)    Any comments or suggestions on the Terms of Reference and on the data, a list of
              services, and facilities to be provided by the client (Section 3C).

      (iii)   A description of the methodology and work plan for performing the assignment (Section
              3D).

      (iv)    The list of the proposed staff teams by specialty the tasks that would be assigned to each
              staff team member, and their timing (Section 3E).
                                                   16
       (v)     CVs recently signed by the proposed professional staff and the authorized representative
               submitting the proposal (Section 3F). Key information should include number of years
               working for the firm/entity, and degree of responsibility held in various assignments
               during the last ten (10) years.

       (vi)    Estimates of the total staff effort (professional and support staff; staff time) to be provided
               to carry out the assignment, supported by table showing the time proposed for each
               professional staff team member(Sections 3F,3G and 3H).

       (vii)   A detailed description of the proposed methodology, staffing, monitoring and training, if
               the Data Sheet specifies training as a major component of the assignment.

       (viii) Any additional information requested in the Data Sheet.

3.5    The Technical Proposal shall not include any financial information


Financial Proposal

36     In preparing the Financial Proposal, consultants are expected to take into account the
       requirements and conditions of the RFP documents. The Financial Proposal should follow
       Standard Forms (Section - 4). It lists all costs associated with the assignment including (a)
       remuneration for staff (foreign and local, in the field and at headquarters), and (b) reimbursable
       expenses and miscellaneous expenses including cost of training, since training is a major
       component of the assignment. If appropriate; these costs should be broken down by activity and
       if appropriate into foreign and local expenditures.

3.7    The Financial Proposal should clearly identify, as a separate amount, the local taxes (including
       social security), duties, fees, levies, and other charges imposed under the applicable law, on the
       consultants, the sub-consultants, and their personnel (other than nationals or permanent residents
       of the client‟s country); unless the Data Sheet specifies otherwise.

3.8    Consultants may express the price of their services in the currency of any IFAD‟s member
       country. The consultants may not use more than three foreign currencies. The client may require
       consultants to state the portion of their price representing local cost in the national currency if so
       indicated in the Data Sheet.

3.9    Commissions and gratuities, if any, paid or to be paid by consultants and related to the
       assignment will be listed in the Financial Proposal submission form (section 4A).

3.10   The Data Sheet indicates how long the proposals must remain valid after the submission date.
       During this period, the consultant is expected to keep available the key professional staff
       proposed for the assignment. The client will make its best effort to complete negotiations within
       this period. If the client wishes to extend the validity period of the proposals, the consultants who
       do not agree have the right not to extend the validity of their proposals.




                                                     17
                   4. SUBMISSION, RECEIPT, AND OPENING OF PROPOSALS

4.1    The original Proposal (Technical Proposal and if required Financial Proposal; see Para 1.2) shall
       be prepared in indelible ink. It shall contain no inter-lineation or overwriting, except as necessary
       to correct errors made by the firm itself. Any such corrections must be initialed by the person or
       persons who sign(s) the proposals.
4.2    An authorized representative of the firm initials all pages of the proposal. The representative‟s
       authorization is confirmed by a written power of attorney accompanying the proposal.

4.3    For each proposal, the consultants should prepare the number of copies indicated in the Data
       Sheet. Each Technical Proposal and Financial Proposal should be marked “Original” or “Copy”
       as appropriate. If there are any discrepancies between the original and the copies of the proposal,
       the original governs.

4.4    The original and all copies of the Technical Proposal shall be placed in a sealed envelope clearly
       marked “Technical Proposal Zone 1”, and the original and all copies of the Financial Proposal
       in a sealed envelope clearly marked “Financial proposal Zone 1” and warning: “Do not Open
       with the Technical Proposal”. Both envelopes shall be placed into an outer envelope and
       sealed. This outer envelope shall bear the submission address and other information indicated in
       the Data Sheet and clearly marked, “DO NOT OPEN, EXCEPT IN PRESENCE OF THE
       EVALUATION COMMITTEE.”

4,5    The completed Technical and Financial Proposal must be delivered at the submission address on
       or before the time and date stated in the Data Sheet. Any proposal received after the closing time
       for submission of proposals shall be returned unopened,

4.6    After the deadline for submission of proposals the Technical Proposal shall be opened
       immediately by the evaluation committee. The Financial Proposal shall remain sealed and
       deposited with the Programme Coordinator of the Project until all submitted proposals are
       opened publicly.

                                    5. PROPOSAL EVALUATION

General
5.1  From the time the bids are opened to the time the contract is awarded, if any consultant wishes to
     contact the client on any matter related to its proposal, it should do so in writing at the address
     indicated in the Data Sheet. Any effort by the firm to influence the client in the client‟s proposal
     evaluation, proposal comparison or contract award decisions may result in the rejection of the
     consultant‟s proposal.
5.2   Evaluators of Technical Proposals shall have no access to the Financial Proposals until the
      technical evaluation, including any IFAD or its Cooperating Institution‟s review and issuance of
      a “no objection letter,” is concluded.

Evaluation of Technical Proposals
5.3   The individual member of the evaluation committee appointed by the client will carry out the
      evaluation of proposals on the basis of their responsiveness to the Terms of Reference, applying
      the evaluation criteria, sub-criteria and point system specified in the Data Sheet. Each responsive
      proposal will be given a technical score (St). A proposal shall be rejected at this stage if it does
      not respond to important aspects of the Terms of Reference or if it fails to achieve the minimum
      technical score indicated in the Data Sheet.


                                                    18
Public Opening and Evaluation of Financial Proposals and Ranking
5.5    After the evaluation of quality is completed in all respect, the client shall notify those consultants
       whose proposals did not meet the minimum qualifying mark or were considered non-responsive
       to the RFP and Terms of Reference, indicating that their Financial Proposals will be returned
       unopened after completing the selection process. The client shall simultaneously notify the
       consultants that have secured the minimum qualifying mark, indicating the date and time set for
       opening the Financial Proposals. The opening date shall not be sooner than two weeks after the
       notification date. The notification must send by registered letter, cable, telex, facsimile, or
       electronic mail.

5.6    The Financial Proposals shall be opened publicly in the presence of the consultants‟
       representatives who choose to attend. The name of the consultant, the quality scores, and the
       proposed prices shall be read aloud and recorded when the Financial Proposals are opened. The
       client shall prepare minutes of the public opening with signature of all representatives attended.
       Copy of such minutes shall be sent to all consultants.

5.7    The evaluation committee will determine whether the Financial Proposals are complete, correct
       any computational errors, and convert prices in various currencies to the single currency
       specified in the Data Sheet. When correcting computational errors, in case of discrepancy
       between a partial amount and the total amount, or between word and figures, the formers will
       prevail. In addition to above corrections, activities and items described in the Technical Proposal,
       (but not priced in the Financial Proposal) shall be assumed to be included in the prices of the
       other activities or items. The official selling rates used, to be provided by the source indicated in
       the Data Sheet, will be those in effect on the date indicated in the Data Sheet. The evaluation
       shall exclude duties, fees, levies and other charges imposed under the applicable law; and to be
       applied to foreign and non permanent resident consultant (and to be paid under the contract
       unless the consultant is exempted) and estimated as per Para 3.7. The Financial Proposal
       (excluding duties, fees, levies and other charges imposed under the applicable law) shall be taken
       for evaluation and shall be disqualified incase it exceeds the Fixed Budget Limit as specified in
       the Data Sheet.

5.8    The lowest Financial Proposal (Fm) will be given a financial score (Sf) of 100 points. The
       financial scores (Sf) of the other qualified Financial Proposals will be computed as indicated in
       the Data Sheet. Proposals will be ranked according to their combined technical (St) and financial
       (Sf) scores using the weights (T = the weight given to the Technical Proposal; P = the weight
       given to the Financial Proposal; T + P = 1) indicated in the Data Sheet. Total combined score(S)
       of a proposal will be: S = St x T% + Sf x P%. The firm achieving the highest combined technical
       and financial score will be invited for negotiations.




                                                     19
                                          6. NEGOTIATIONS

6.1   Negotiations will be held at the address indicated in the Data Sheet. The aim is to reach
      agreement on all points and sign a contract.

6.2   Negotiations will include a discussion of the Technical Proposal, the proposed methodology,
      work plan, staffing and any suggestions made by the firm to improve the Terms of Reference.
      The client and firm will then work out agreed final Terms of Reference, staffing, and bar charts
      indicating activities, staff, periods in the field and in the home office, staff-months, logistics, and
      reporting. The agreed work plan and final Terms of Reference will then be incorporated in the
      “Description of Services” and form part of the contract. Attention will be paid to clearly defining
      the inputs required from the client to ensure satisfactory implementation of the assignment.

6.3   The financial negotiations will include a clarification (if any) of the firm‟s tax liability in the
      client‟s country (if any), and the manner in which it will be reflected in the contract; and will
      reflect the agreed technical modifications in the cost of the services. Unless there are exceptional
      reasons, the financial negotiations will involve neither the remuneration rates for staff (no
      breakdown of fees) nor other proposed unit rates.

6.4   Having selected the firm on the basis of, among other things, an evaluation of proposed key
      professional staff, and the client expects to negotiate a contract on the basis of the experts named
      in the proposal. Before contract negotiations, the client will require assurances that the experts
      will be actually available.

      The client will not consider substitutions during contract negotiations unless both parties agree
      that undue delay in the selection process makes such substitution unavoidable or that such
      changes are critical to meet the objectives of the assignment. If this is not the case and if it is
      established that key staff were offered in the proposal without confirming their availability, the
      firm may be disqualified.

6.5   The negotiations will conclude with a review of the draft form of the contract. To complete
      negotiations, the client and the firm will initial the agreed contract. If negotiations fail, the client
      will invite the firm whose proposal received the second highest score to negotiate a contract.


                                     7. AWARD OF CONTRACT

7.1   The contract will be awarded following negotiations. After negotiations are completed, the client
      will promptly notify other consultants on the shortlist that they were unsuccessful and return the
      Financial Proposals of those consultants who did not pass the technical evaluation (Para 5.3).

7.2   The firm is expected to commence the assignment on the date and at the location specified in the
      Data Sheet.

                                       8. CONFIDENTIALITY

8.1   Information relating to evaluation of proposals and recommendations concerning awards shall
      not be disclosed to the consultants who submitted the proposals or to other persons not officially
      concerned with the process, until the winning firm has been notified that it has been awarded the
      contract.



                                                    20
                                              DATA SHEET


                                       Information to Consultants
CLAUSE
REFERENCE

1.1 The name of the Client is: Mr. Govinda Prasad Kafley, Programme Coordinator, LFLP,
                DoF, MFSC, Government of NEPAL, Babarmahal, Kathmandu, Nepal.

        The method of selection is: Quality-and Cost-Based Selection (QCBS) under Fixed Budget
                               : Fixed Budget Limit is: 29.10 Millions Nepalese Rupees

                  As per IFAD Procurement Guidelines as amended up to date (web: www.ifad.org).

1.2 A Technical and a Financial Proposals are requested: Yes

Para No.       Title                Description
1.2.1          Name of the          Social Mobilization Services (Zone-I)
               assignment           for Leasehold Forestry and Livestock Programme
1.2.2          Objectives and       The main objective of hiring social mobilization services is to provide
               description of the   regular and appropriate social mobilization services to form leasehold
                                    forestry groups and enhance their capacity to becoming strong and
               assignment           viable community institutions and remain active and functional for
                                    overall development of the members. Female Group Promoters (GPs)
                                    will be recruited and contracted from amongst the leasehold forestry
                                    groups, intensively trained in various aspects of social mobilization
                                    and institutional development, regularly guided and supported so that
                                    the GPs will act as the main agent for social mobilization and
                                    institutional development of the groups. These groups are considered
                                    to be the basic foundation of the project and their success is essential
                                    for the success of the entire programme.
                                    An outline of task to be carried out:
                                    The main tasks of the social mobilization service provider will be to
                                    provide all necessary social mobilization services to around 1391
                                    leasehold forestry groups so that these groups (i) form and establish
                                    and function in a way of participatory and gender sensitive manner,
                                    reflecting as much as possible existing groups and settlements; (ii)
                                    conduct regular monthly meeting; (iii) operate democratically; (iv)
                                    make regular monthly saving; (v) maintain records and keep accounts;
                                    (vi) use the project inputs canalized to the groups; and (vii) engage in
                                    self-initiated activities for the economic and social development of the
                                    members.
                                    In order to perform above tasks, the service provider will recruit and
                                    contract female Group Promoters (GPs) from amongst the leasehold
                                    forestry groups, intensively train them in various aspects of social
                                    mobilization and institutional development including issues related to
                                    gender, regularly guide and support in close coordination with District
                                    Forest Officer so that the GPs will act as the main agent for social
                                    mobilization and institutional development of the leasehold forestry
                                    groups.
                                    There will be 6 to 7 GPs in each programme district, who will be
                                    female members of leasehold groups, with literacy skills (preferably

                                                       21
                                  equivalent to at least eight years of schooling) and active in local
                                  grassroots organizations. They will receive an initial short training and
                                  would then be engaged as GPs to intensively coach up to 20 leasehold
                                  groups within walking distance of their house. The GPs will be
                                  intensively coached and supervised and guided by the service provider,
                                  through their district based supervisors (DS) covering all 11 districts.
                                  The service provider will provide one Central Supervisor to provide
                                  guidance to the whole process, to coordinate the GP training
                                  programme and to liaise with programme management at central level,
                                  who will also be responsible for the regular six-monthly training for
                                  the GPs for an average seven days each. The subject matter of training
                                  will vary over time depending on actual needs, but will always focus
                                  on the role of the GPs. Additional training may also be provided to
                                  GPs, for instance through a hired rural finance service provider
                                  contracted separately by the department

                                  Please refer attached TOR for the detail.


1.3 The assignment is phased: YES (as provided in the attached Terms of Reference)

1.4 A pre-proposal/ pre-bid conference will be held on 10 June 2007 at 1100 hours after the
    date of issue of Request for Proposal at the following address:-

                      Mr. Govinda Prasad Kafley, Programme Coordinator, LFLP,
                                DoF, MFSC, Government of NEPAL
                                      Babarmahal, Kathmandu
                                     Telephone: 977-1-4257870

      The name(s), address(s) and telephone/numbers of the Client‟s Official(s) are:
            Sl. Name of Authorized                       Address                         Telephone
      No.               Officer
1.               Govinda Prasad          LFLP, DOF                                   01 4257870
                 Kafley
2.               Ratna Bahadur           LFLP, DOF                                   01 4257870
                 Nepali
3.               Laxman Gautam           LFLP, DOF                                   01 4257870

1.5 The client will provide the following inputs:
    Provide all necessary project related data and information; extend all coordinating support &
      guidance at every stage of implementation without assuming any responsibility of the consultant
      (service provider) under the contract.

1.6     Deleted

1.7.1   Deleted

1.7.2   The Client envisages the need for continuity for downstream work: Yes, if required

1.8     The clauses on fraud and corruption in the contract are: Clauses 2.6 of the General Condition
        of the Contract.

2.1     Clarifications are to be requested 4 days before the pre-proposal / pre-bid conference.
                                                     22
                 The address for requesting clarifications is:


Sl.      Name of Authorized Person                                 Address                      Tele/Fax No.
1        Govinda Prasad Kafley                    LFLP, DOF                                    01 4257870

3.1      Proposals should be submitted in the following language(s): English

3.2      Deleted

3.3              (i)       Short listed firm/entity may associate with other short listed firm: No

                 (ii)      The estimated number of professional person-years required for the assignment is:
                           349 person-years during the first phase of assignment including services of GPs
                           (This is an estimate. The bidders are however encouraged to do their own effort
                           estimation and quote accordingly.)

       (iii)     The minimum required experience of proposed key staff is: Table below and Refer TOR
                  for the details:
                                                          Table
  Sl                            No of           Areas of Specific              Minimum Qualification and Professional
 No.          Key Position     position         Expertise Required                       Experience desired
1                                                                            Female member of the leasehold forestry
                                                                             group with literacy skill (preferably
         Group                            Social mobilization at             equivalent to at least eight years of
         Promoters             67 to 78   community level                    schooling).
2                                         Social mobilization and            A woman, having a qualification of
         District                         training on such subjects at       minimum of high school level, preferably
         Supervisors              11      district level                     experienced in social mobilization and
                                                                             training. She should be resident of same
                                                                             district.
3                                                                            Preferably be a women, should have
         Central                          Social Mobilization and            Masters Degree having at least 3 years
         Supervisor                1      Community Development at           experience    in   social    mobilization/
                                          national level                     coordination/ training/ planning and
                                                                             monitoring and supervision
       (iv)      Reports, which are part of the assignment, must be written in the following language(s):
                  English and translated in Nepali at the desired of the client

3.4    (i)        Training is an important feature of this assignment: Yes (refer TOR)

       (ii)      Additional Information in the Technical Proposal includes: Refer TOR

3.5 &3.6         Deleted

3.7              Taxes and other levies under local laws: Consult tax consultants

3. 8             The consultants to state local costs: in Nepalese Rupees

3.9              Deleted

3.10             Proposals must remain valid for 90 days after the last date of submission of the proposal.
                 The last date for submission of the proposal is: July 1, 2007 .

                                                            23
4.1 & 4.2   Deleted

4.3         Consultants must submit an original and a additional copy of each proposal along with
            electronic version (CD).

4.4         The proposal submission address is:
                     Mr. Govinda Prasad Kafley, Programme Coordinator, LFLP,
                                 DoF, MFSC, Government of NEPAL
                                       Babarmahal, Kathmandu
                                      Telephone: 977-1-4257870
            The information on the outer envelope should also include:
            Technical and Financial Proposals for Social Mobilization Service (Zone-I) for
            Leasehold Forestry and Livestock Programme

4.5         Proposals must be submitted no later than the following date and time: July 1, 2007 before
            12:00 Hrs. The technical proposals will be opened at 15:00 Hrs on the same day.
5.1         The address to bring information to the client is:
                       Mr. Govinda Prasad Kafley, Programme Coordinator, LFLP,
                                    DoF, MFSC, Government of NEPAL
                                          Babarmahal, Kathmandu
                                         Telephone: 977-1-4257870
5.2         Deleted
5.3         Criteria, sub-criteria and point system for evaluation of Full Technical Proposal:

                           Criteria & sub-criteria                           Points      Total Points
    1. Relevant experience for the assignment consistent with the                            20
         essential features of the programme design and share the
         objectives of self-reliance and economic empowerment of
         community institutions:
    (i) Experience in similar project implementation (Full marks for 4           6
             and above projects)
    (ii) Community based institution promoted ( Full marks for 50 or             6
             above institutions)
    (iii) Geographical spread of the experience over the country ( Full          2
             marks for 5 or more districts)
    (iv) Financial transaction over last three years‟ average ( Full marks       2
             for average of 1.0 million)
    (v) Person-years involved (Full marks for average of 80 person-              2
             years )
    (vi) Other related experiences                                               2
    2. Quality of methodology proposed and adequacy of the proposal                           30
         in responding to the Terms of Reference:
    (i) Technical approach and methodology (Appropriate with the                15
             scope of work)
    (ii) Work plan (Comprehensive, consistent, relevant, specific to the        10
             project)
    (iii) Organization and involvement of staff                                  5
              (50% of points for adequacy & 50% for appropriateness)
3. Qualification, experience and competence of the                                            10
   key professional staff proposed for the assignment
    (i) Central Supervisor                                                      10
        (20% of points is for qualification, 50% for experience, 30% for
          local experience)
                                                     24
4.1 Transfer of Knowledge (training and capacity building                                         30
   of leasehold group members, office holders of village
   financial associations in various training proposed)
     (i) Relevance of training plan proposed                                      5
     (ii) Training approach & methodology                                         8
     (iii) Qualification and experience of experts and trainers                   7

4.2 Transfer of Knowledge (regular interaction with clients personnel,
sharing information and core knowledge at each stages of performance
of contract such as during, at the final presentation and at the post
submission stage in attending queries and clarification through which the
transfer of knowledge of the assignment takes place)
    (iv) Interaction/presentations approach                                       5
    (v) Clarity and confidence                                                    5
5. Domestic preference: Extent of participation by the                                            10
   client‟s country nationals among the key staff in
   performance of the assignment
       (0.5 point be deducted for every person of foreign national)
                                Total points                                                      100

             The minimum technical score required to qualify is: 70 points

5.7          The single currency for price conversions is: Nepalese Rupees

              The source of official selling rates is:    Nepal Rastra Bank
                                                          Rate of exchange

             The date of exchange rates is: the last date for submission of proposals, as indicated in
             Clause 4.5 of Data Sheet

5.8           The formula for determining the financial scores is the following:
              Sf = 100 x Fm/F, in which Sf is the financial score, Fm is the lowest price, and F is the
             price of the proposal under consideration.

             The weights given to the Technical (T) and Financial Proposals (P) are: T= 0.8 and P= 0.2

6.1          The address for negotiations is: As mentioned in Para 4.4 of Data Sheet

7.1          Deleted

7.2          The Assignment is expected to commence on September 2007 onwards at 11 programme

districts.

                                                   Sincerely,

                                         (Govinda Prasad Kafley)
                                     Programme Coordinator, LFLP,
                                   DOF, MOFSC, Government of NEPAL
                                         Babarmahal, Kathmandu
                                        Telephone: 977-1-4257870


                                                         25
             SECTION 3. TECHNICAL PROPOSAL - STANDARD FORMS



3A. TECHNICAL PROPOSAL SUBMISSION FORM


3B. FIRM’S REFERENCES
      (i) Consultant’s Organization
      (ii) Consultant’s Experience


3C. COMMENTS AND SUGGESTIONS OF CONSULTANTS ON THE TERMS OF
    REFERENCE AND ON DATA, SERVICES, AND FACILITIES TO BE PROVIDED BY
    THE CLIENT
      (i) On the Terms of Reference:
      (ii) On Counterpart Staff and Facilities


3D. DESCRIPTION OF THE METHODOLOGY AND WORK PLANFOR PERFORMING THE
   ASSIGNMENT


3E. TEAM COMPOSITION AND TASK ASSIGNMENT


3F. FORMAT OF CURRICULUM VITAE (CV) FOR PROPOSED PROFESSIONAL STAFF


3G. TIME SCHEDULE FOR KEY PROFESSIONAL PERSONNEL


3H. ACTIVITY (WORKS) SCHEDULE




                                      26
                SECTION - 3A: TECHNICAL PROPOSAL SUBMISSION FORM


                                                                             [Location,    Date]

FROM:         (Name of Firm)                               TO:     (Name and Address of Client)

__________________________                                 ______________________________
__________________________                                 ______________________________
__________________________                                 ______________________________


Ladies/Gentlemen,


       Subject: Social Mobilization Services (Zone-I) for Leasehold Forestry and Livestock Project:

                                     Technical Proposal


       We, the undersigned, offer to provide the consulting services for the above in accordance with
your Request for Proposal dated [Date], and our proposal. We are hereby submitting our proposal which
includes this Technical Proposal, and a Financial Proposal sealed under a separate envelope.

We are submitting our Proposal in association with: [Insert a list with full name and address of each
associated Consultants]

       If negotiations are held during the period of validity of the proposal, i.e., before [Date], we
undertake to negotiate on the basis of the proposed staff. Our proposal is binding upon us and subject to
the modifications resulting from contract negotiations.

       We understand you are not bound to accept any proposal you receive.

                                                                  We remain,

                                                                                          Yours sincerely,


                                                                        Signature of Authorized person:
                                                                           Name and Title of Signatory:
                                                                                             Name and
                                                                                        Firm‟ Address:




                                                   27
                                    3B. FIRM’S REFERENCES
                                   (i) Consultant’s Organization


[Provide here a brief (two pages) description of the background and organization of your firm/entity
and each associate for this assignment.]




                                                28
                                               3B. FIRM’S REFERENCES
                                               (ii) Consultant’s Experience

                                Relevant services provided in the last five years
                                       that best illustrate qualifications

[Using the format below, provide information on each assignment for which your firm, and each
associate for this assignment, was legally contracted either individually as a corporate entity or as one
of the major companies within an association, for carrying out consulting services/programmes similar
to the ones requested under this assignment. Use 20 pages. Attach any report if you think essential]

Name of similar project:                                       Approx. value of the project (in Nepalese Rupees ):


Country and geographical spread of the project:                Duration of project/assignment (months):
Location within country:

Name of Client:                                                Total No. of staff-months of the project/assignment:


Address:                                                       Approx. value of the services provided by your firm under the
                                                               project ((in Nepalese Rupees):

Start date (month/year):                                       No. of professional staff-months provided by associated
Completion date (month/year):                                  Consultants (if any):

Name of associated Consultants, if any:                        Name of senior professional staff of your firm involved and
                                                               functions performed (indicate most significant profiles such
                                                               as Project Director/Coordinator, Team Leader):



Narrative description of project/assignment:



Description of actual services provided by your staff within the assignment:




Number of community development institutions promoted in village level with their geographical spread:




Quality of implementation/ issues emerged/remarkable achievements:




CONSULTING FIRM’S NAME:__________________________________________




                                                             29
      3C.    COMMENTS AND SUGGESTIONS OF CONSULTANTS ON THE TERMS OF
            REFERENCE AND ON DATA, SERVICES, AND FACILITIES TO BE PROVIDED
                                    BY THE CLIENT

                                   (i) On the Terms of Reference:

[Present and justify here any modifications or improvement to the Terms of Reference you are proposing
to improve performance in carrying out the assignment (such as deleting some activity you consider
unnecessary, or adding another, or proposing a different phasing of the activities). Such suggestions
should be concise and to the point, and incorporated in your Proposal.]




                                                 30
       3C.    COMMENTS AND SUGGESTIONS OF CONSULTANTS ON THE TERMS OF
             REFERENCE AND ON DATA, SERVICES, AND FACILITIES TO BE PROVIDED
                                     BY THE CLIENT

                               (ii) On Counterpart Staff and Facilities


[Comment here on counterpart staff and facilities to be provided by the Client according to Paragraph
Reference 1.5 of the Data Sheet including: administrative support, office space, local transportation,
equipment, data, etc.]




CONSULTING FIRM’S NAME:____________________________________________


                                                  31
              3D. DESCRIPTION OF THE METHODOLOGY AND WORK PLAN

                            FOR PERFORMING THE ASSIGNMENT

___________________________________________________________________________


[Technical approach, methodology and work plan are key components of the Technical Proposal. You
are suggested to present your Technical Proposal (50 pages, inclusive of charts and diagrams) divided
into the following three chapters:
a) Technical Approach and Methodology,
b) Work Plan, and
c) Organization and Staffing.
a)Technical Approach and Methodology. In this chapter you should explain your understanding of the
objectives of the assignment, approach to the services, methodology for carrying out each activity and
obtaining the expected output, and the degree of detail of such output. You should highlight the
problems being addressed and their importance, and explain the technical approach you would adopt to
address them. You should also explain the methodologies you propose to adopt and highlight the
compatibility of those methodologies with the proposed approach.
b)Work Plan. In this chapter you should propose the main activities of the assignment, their content and
duration, phasing and interrelations, milestones (including interim approvals by the Client), and
delivery dates of the reports and other outputs. The proposed work plan should be consistent with the
technical approach and methodology, showing understanding of the TOR and ability to translate them
into a feasible working plan. A list of the final documents, including reports and other deliverables,
drawings, and tables to be delivered as final output, should be included here. The work plan should be
consistent with the Work Schedule of Form 3H and should take in to accounts of all indicative outputs in
the Terms of Reference.
c) Organization and Staffing. In this chapter you should propose the structure and composition of your
team. You should list the main disciplines of the assignment, the key expert responsible, and proposed
technical and support staff, line of commands and supervision, orientation and training and total
approach of the human resources to the assignment.]




CONSULTING FIRM’S NAME:____________________________________________

                                                  32
                      3E. TEAM COMPOSITION AND TASK ASSIGNMENT

1. Professional staff:


Professional staff:

     Name of Staff           Firm     Area of Expertise   Position Assigned   Task Assigned




2. Support staff:


Support staff:

     Name of Staff           Firm     Area of Expertise   Position Assigned   Task Assigned




CONSULTING FIRM’S NAME:____________________________________________


                                         33
                          3F. FORMAT OF CURRICULUM VITAE (CV) FOR
                                PROPOSED PROFESSIONAL STAFF

1. Proposed Position [only one candidate shall be nominated for each position]:


2. Name of Firm [Insert name of firm proposing the staff]:




3. Name of Staff [Insert full name]:


4. Date of Birth:                                     Nationality:


5. Education [Indicate college/university and other specialized education of staff member, giving names of
   institutions, degrees obtained, and dates of obtainment]:




6. Membership of Professional Associations:



7. Other Training [Indicate significant training since degrees under 5 - Education were obtained]:



8. Countries of Work Experience: [List countries where staff has worked in the last ten years]:



9. Languages [For each language indicate proficiency: good, fair, or poor in speaking, reading, and writing]:




10. Employment Record [Starting with present position, list in reverse order every employment held by staff member
    since graduation, giving for each employment (see format here below): dates of employment, name of employing
    organization, positions held.]:

From [Year]:           To [Year]:
Employer:
Positions held:




                                                          34
11. Detailed Tasks Assigned                 12. Work Undertaken that Best Illustrates Capability to Handle
                                                the Tasks Assigned
     [List all tasks to be performed             [Among the assignments in which the staff has been involved, indicate the
     under this assignment]                      following information for those assignments that best illustrate staff
                                                 capability to handle the tasks listed under point 11.]

                                                 Name of assignment or project:
                                                 Year:
                                                 Location:
                                                 Client:
                                                 Main project features:
                                                 Positions held:
                                                 Activities performed:



13. Certification:
I, the undersigned, certify that to the best of my knowledge and belief, this CV correctly describes
myself, my qualifications, and my experience. I understand that any wilful misstatement described
herein may lead to my disqualification or dismissal, if engaged.


                                                                                    Date:
[Signature of staff member or authorized representative of the staff]                         Day/Month/Year

Full name of authorized representative:




CONSULTING FIRM’S NAME:____________________________________________



                                                              35
                   3G. TIME SCHEDULE FOR KEY PROFESSIONAL PERSONNEL

                                                                                            2             Total staff-trimestral
                                      Trimestral Staff input (in the form of a bar chart)
N°    Name of Staff                                                                                               input
                                                                                                                       3
                          1      2     3     4     5     6     7      8     9     10    11      12   n   Home Field        Total
Foreign
                       [Home
1                      ]
                       [Field]

2

3



n
                                                                                 Subtotal
Local
                       [Home
1                      ]
                       [Field]

2



n
                                                                                 Subtotal
                                                                                 Total

1    For Professional Staff, the input should be indicated individually; for Support Staff it should be indicated by category
     (e.g.: secretarial, clerical staff, etc.).
2    Trimesters (four-months) are counted from the start of the assignment. For each staff indicate separately staff input for
     home and field work.
3    Field work means work carried out at a place other than the Consultant's home office.

               Full time input
               Part time input




CONSULTING FIRM’S NAME:____________________________________________

                                                               36
                                   3H. ACTIVITY (WORKS) SCHEDULE

                                                                                                                    3
                        1                             2
                                                              Trimester-wise Allocation of units of each Activity
No           Activity             Units Description
                                                          1    2   3    4    5    6   7    8    9   10 11 12 Total
 1
 2
 3
 4
 5




 n

1.   Indicate all activities of the assignment, including deliverable outputs: equipment and materials to beneficiaries,
     formal training, non-formal training, professional staff services, workshops, service providers overheads
     services, operating and maintenance services, Monitoring support to the Activity Management Committee,
     performance monitoring formats (with Indicators) and analytical reports,(e.g.: inception, interim, and final
     reports), and other benchmarks such as Client approvals. Similarly for phased assignments, indicate activities,
     deliverable outputs, delivery of reports, and benchmarks separately for each phase. (Refer Terms of
     Reference)

2. Each activity should be measurable in physical units. (Refer Desired Indicative Outputs of the Terms of
   Reference)

3. Physical units of each activity should be allocated to different trimester to make a total for the contract period.




CONSULTING FIRM’S NAME:____________________________________________
                                    37
SECTION 4. FINANCIAL PROPOSAL - STANDARD FORMS



  4A.   Financial Proposal Submission Form

  4B.   Summary of Costs

  4C.   Breakdown of Costs by Activity

  4D.   Breakdown of Remuneration

  4E.   Reimbursable Expenses

  4F.   Miscellaneous Expenses




                                         38
                     4A. FINANCIAL PROPOSAL SUBMISSION FORM

                                                                     [Location, Date]

FROM: (Name of Firm)                            TO: (Name and Address of Client)

______________________                          ______________________________

______________________                          _______________________________

Ladies/Gentlemen:

Subject:       Hiring of Consultants‟ Services for Social Mobilization Services (Zone-1):
                                  Financial Proposal

       We, the undersigned, offer to provide the consulting services for the above in accordance with
your Request for Proposal dated [Date], and our Proposal (technical and Financial Proposals). Our
attached financial proposal is for the sum of [Amount in words and figures]. This amount is exclusive of
the local taxes which we have estimated at [Amount(s) in words and figures].

       Our financial proposal shall be binding upon us subject to the modifications resulting from
contract negotiations, up to expiration of the validity period of the Proposal, i.e., [Date].

       We undertake that, in competing for (and, if the award is made to us, in executing) the above
contract, we will strictly observe the laws against fraud and corruption in force in Nepal.

       Commissions and gratuities, if any, paid or to be paid by us to agents relating to this
Proposal and contract execution, if we are awarded the contract, are listed below:

      Name and Address               Amount and                  Purpose of Commission
      of Agents                      Currency                    or Gratuity
      __________________             ______________              ____________________

      __________________             _____________               _____________________

      We understand you are not bound to accept any Proposal you receive.


                                                                          We remain,


                                                                        Yours sincerely,



                                                                   Authorized Signature:
                                                                 Name and Title of Signatory:
                                                                    Name of the Firm:
                                                                         Address:


                                                    39
                                        4B. SUMMARY OF COSTS


                                                            Currency 1 : in Nepalese Rupees
                Item

                                                   In Figures                            In Words

(A) 2 Total Cost of the
Assignment:



(B) 3 All applicable local taxes and
levies including VAT, service
taxes, Activity Management
Committee fees, etc:



1   Use additional column for each foreign currency, maximum to three and also indicate the name of the foreign
    currency.

2   This information will be taken for evaluation of the Financial Proposal. Indicate the total costs of the
    assignment, net of local taxes, to be paid by the Client in the indicated currency. Such total costs must
    coincide with the sum of the relevant subtotals indicated in all Forms provided with under Financial Proposal.

3   Indicate clearly each tax applicable separately. This information will be used for negotiating final contract,
    NOT for the evaluation of the Financial Proposal.




                                                       40
                         4C. BREAKDOWN OF COSTS BY ACTIVITY



No.               Activity Cost Component                   Currency   Amount

A     Remuneration:
      Professional staff services


                                                sub-total
B     Reimbursable Expenses
      (a) Equipment & materials for beneficiaries
      (b) Formal training
      (c) Non-formal training
      (d) Workshops
      (e)Other (specify)
      (f)Other (specify)

                                                sub-total
C     Miscellaneous Expenses:
      (a) Consultant overhead services
      (b) Operating and maintenance services
      (c) Performance monitoring formats
      (d) Other expenses (if any)
      (e)Other (specify)
      (f)Other (specify)
                                                sub-total
                           Total Cost of the Assignment




                                                41
                                       4D. BREAKDOWN OF REMUNERATION


Activity Cost Component: 1Remuneration:
                                                                                           (Currency :..................)
                                    Person-     Rate per                Trimester-wise Allocation of Cost
No     Name staff position          month       person-
                                   Required 2    month     1    2   3   4    5    6   7    8   9    10 11 12 Total
A    Local staff
1
2
3
4
5



n
                       sub-total
B    Foreign staff
1
2
3
4




n
                       sub-total
               Total

1 Remuneration includes all social security cost including medical and accident risk insurance coverage.
2 Person-months required should be compatible with the information as indicated the time schedule (3G)




                                                           42
                            4E: REIMBURSABLE EXPENCES


Activity Cost Component: Reimbursable Expenses
                                                                              (Currency :..................)
                         Units     Rate per                Trimester-wise Allocation of Cost
No   Component & sub
       component        Required    Unit      1    2   3   4    5    6   7    8   9    10 11 12 Total
1
2
3
4
5




n
          Total




                                              43
                            4F. MISCELLANEOUS EXPENSES

Activity Cost Component: Miscellaneous Expenses
                                                                              (Currency :..................)
                         Units     Rate per                Trimester-wise Allocation of Cost
No    Component & sub
        component       Required    Unit      1    2   3   4    5    6   7    8   9    10 11 12 Total
1
2
3
4
5




n
          Total




                                              44
                      SECTION 5. TERMS OF REFERENCE


A. Background

B. Precise Statement of Objectives

C. Outline of the Tasks to be carried out (Scope of the Services)

D. Schedule for completion of the Tasks

E. Data, Services and Facilities to be provided by the Client

F. Final Outputs

G. Composition of Review Committee to Monitor performance of the Contract

H. Procedure for Review of Progress

I. List of Key Professional Positions whose CV & experiences would be evaluated




                                             45
                                              A. Background

Introduction:
1   Government of Nepal has received a loan/grant from the International Fund for Agricultural
    Development (IFAD) under the Leasehold Forestry and Livestock Programme (LFLP) and intends
    to apply a portion of the proceeds of the grant to finance the cost of Social Mobilization Services.

2   Department of Forest (DoF) under the Ministry of Forest and Soil Conservation (MFSC) of
    Government of Nepal is implementing this Programme (LFLP) in 22 districts of Nepal. The
    Programme seeks to support a sustained reduction in the poverty of 44,300 poor households over
    the period of eight years through allocation of leasehold forestry plots and increased production of
    forest products and livestock.

3   Leasehold Forestry and Livestock Programme (LFLP) is the continuation and extension of Hills
    Leasehold Forestry and Forage Development (HLFFDP) implemented in 10 districts since 1992 with
    the assistance of a programme of the International Fund for Agriculture Development (IFAD).

4   There is a strong technical, social, institutional and economic rationale to continue leasehold
    forestry and associated livestock activities in the hills of Nepal. The rationale stems from the result
    of the HLFFDP and the priorities of tenth plan. The interim evaluation of the HLFFDP found that
    the transfer of land with degrade forests to the poor could both reduce poverty and reforest the
    hills. The Sustainable Livelihood Analysis of the leasehold groups also supports that leasehold
    forestry can be an effective approach to poverty reduction, women's empowerment and reduce
    drudgery by saving time in collecting fuel wood and fodder. Experiences have also shown that a
    savings-based approach to develop rural financial services is the most appropriate.

5   This programme has a community-based forest management approach, specially designed to
    benefit the poorest communities. Providing land with degraded forest to poor households on a 40-
    years renewable lease provided the poor with security of tenure and the confidence to develop the
    land, which then enables them to generate income and other benefits to move out of the poverty
    trap.

6   The overall goal of the programme is a sustained reduction in the poverty of the 44,300 poor
    households who are allocated leasehold forestry plots in 22 districts through increased production
    of forest products and livestock products.

7   The outputs of the Programme are: (i) leaseholder groups functioning effectively and the leasehold
    plots developed according to their operational plans; (ii) leaseholders have used improved livestock
    husbandry systems to manage the livestock distributed with support from the village livestock
    assistants (VLAs); (iii) VFAs established to provide Savings and Credit (S&C) services to
    leaseholders; (iv) the Leasehold Forestry Division has managed and coordinated programme
    activities in a gender sensitive way.

8   The programme has four components, namely: (i) leasehold forestry and group formation; (ii)
    livestock development; (iii) rural financial services; and (iv) programme management and
    coordination. Social Mobilization is a sub-component under leasehold forestry and group formation
    component.




                                                    46
9   The target group under 22 districts will be 44,300 poor households, characterized as poor and food
    insecure, living in the hills adjacent to degraded forest in the programme area. Among this total are
    three groups: (i) the poorest are food secure for 2-3 months a year; (ii) the poor are food secure for
    4-5 months a year; and (iii) the poor are food secure for 6-8 months a year. Female-headed
    households with many dependents also lack labor and all poor lack access to off-farm income
    generating opportunities.

10 The programme covers 22 hill districts of Nepal, extended from east to west of the country. For
   purpose of ensuring effective social mobilization services with local experiences, these districts are
   further divided in to two Zones. Under Zone-I: Panchthar, Therathum, Bhojpur, Khotang,
    Okhaladhunga, Sindhuli, Makawanpur, Ramechap, Dolakha, Sindhupalchok and Kavrepalanchok;
    and under Zone-II: Chitwan, Dhading, Lamjung, Tanahu, Gorkha, Pyuthan, Salyan, Baitadi,
    Dadaldhura, Doti and Achham districts are covered.

11 In order to implement social mobilization component, DOF is hiring Social Mobilization Services
   for both the Zones separately over a period of 4 years initially and will extend the involvement of
   the service providers beyond PY-4, based on the performance of the service provider and results of
   the Mid-term Review scheduled during PY-4.

12 The main objective of social mobilization sub-component is to mobilize community to form and
    establish leasehold forestry groups and then to ensure that the groups become a strong and viable
    community institution and remain functional in all rounds development of the members. These
    groups with the support of a rural financial service provider will also establish a habit of saving
    credit among the group members and will federate themselves in to village financial associations
    which will be a viable and sustainable base for rural finance.

13 The service providers will carry out social mobilization activities in each Zone under separate
    contracts either by itself or through collaboration with other local organizations. However, the main
    responsibility will remain with the contracting service provider agency for the overall
    implementation of the programme for the particular Zone.




                                                   47
                                 B. Precise Statement of Objectives
Objective of the hiring Social Mobilization Services:
1.     The main objective of hiring social mobilization services is to provide regular and appropriate
social mobilization services to form leasehold forestry groups and enhance their capacity to becoming
strong and viable community institutions and remain active and functional for overall development of
the members. Female Group Promoters (GPs) will be recruited and contracted from amongst the
leasehold forestry groups, intensively trained in various aspects of social mobilization and institutional
development, regularly guided and supported so that the GPs will act as the main agent for social
mobilization and institutional development of the groups. These groups are considered to be the basic
foundation of the project and their success is essential for the success of the entire programme.




                                                   48
                              C. Outline of the tasks to be carried out
                                        (Scope of the Services)
1.      The main tasks of the social mobilization service provider will be to provide all necessary social
mobilization services to around 1391 leasehold forestry groups so that these groups (i) form and
establish and function in a way of participatory and gender sensitive manner, reflecting as much as
possible existing groups and settlements; (ii) conduct regular monthly meeting; (iii) operate
democratically; (iv) make regular monthly saving; (v) maintain records and keep accounts; (vi) use the
project inputs canalized to the groups; and (vii) engage in self-initiated activities for the economic and
social development of the members viii) Collecting the M&E data for monitoring and impact evaluation
purpose.

2.      In order to perform above tasks, the service provider will recruit and contract female Group
Promoters (GPs) from amongst the leasehold forestry groups, intensively train them in various aspects
of social mobilization and institutional development including issues related to gender, regularly guide
and support in close coordination with District Forest Officer so that the GPs will act as the main agent
for social mobilization and institutional development of the leasehold forestry groups.

3.      There will be 6 to 7 GPs in each programme district, who will be female members of leasehold
groups, with literacy skills (preferably equivalent to at least eight years of schooling) and active in local
grassroots organizations. They will receive an initial short training and would then be engaged as GPs to
intensively coach up to 20 leasehold groups within walking distance of their house. The GPs will be
intensively coached and supervised and guided by the service provider, through their district based
supervisors (DS) covering all 11 districts under the Zone.

4.      The service provider will provide one Central Supervisor to provide guidance to the whole
process, to coordinate the GP training programme and to liaise with programme management at central
level, who will also be responsible for the regular six-monthly training for the GPs for an average seven
days each. The subject matter of training will vary over time depending on actual needs, but will always
focus on the role of the GPs. Additional training may also be provided to GPs, for instance through a
hired rural finance service provider contracted separately by the department of forest.

5.       The service provider will work in close collaboration with the concerned District Forest Office,
District Livestock office, District Education Office, and other district level offices, Regional Forest
Directorate Office and Department of Forest/Leasehold Forestry and Livestock Program, and will also
liaise with the Rural Financial Service Provider, concerned DDC and VDC for Leasehold forestry
activities.

6.     The service provider will recruit, train, coach and supervise initially during year-1 on average 6
GPs per district (the actual number per district may vary according to the number of leasehold forestry
groups to be serviced within each particular district). The number of GPs will increase to an average of
seven per district in year-2 to 4.

7.       The role of GPs is to: -
        Build link between leasehold groups and communities and the District Forest Office (DFO) and
         other line agencies, such as the District Education Office and the District Livestock Office
         (DLSO).
        Motivate, mobilize and facilitate group formation.
        Provide regular systematic support to leasehold groups on meeting arrangement, leadership
         development, record keeping, saving and credit and provide simple mother and child health,
         nutrition, sanitation and vegetable production messages.
        Assist in training and extension activities of the DFO and DLSO.

                                                     49
         Attend all leasehold group meetings in their working area, to both assist these groups as required,
          and report to the DFO which groups would need some specific assistance (to manage a conflict
          for instance).
         Assist the DFO in monitoring the leasehold forestry groups and site.
         Assist women or disadvantaged groups to obtain citizenship documents; and
         Assist illiterate group members to access adult literacy training and to widen the human resource
          base for which group leadership can be elected.
         To assist the programme in collecting M&E data for monitoring and impact evaluation.

8.        The Group Promoters will be selected with the consultation of respective District Forest Office
          by using the criteria:
         GPs should be the female member of leasehold household groups, with literacy skill (preferably
          equivalent to at least eight years of schooling) and active in local grassroots organizations.
          Preference will be given to the GPs working with programme either dropped or working within
          the areas.

9.        The district based supervisor (DS) should be a woman, having a qualification of minimum of
          high school level, preferably experienced in social mobilization and training. She should be
          resident of same district.

10.       The role of district supervisor is to: -
         Build link between leasehold groups and communities and the District Forest Office (DFO) and
          other line agencies, such as the District Education Office and the District Livestock Office
          (DLSO).
         Supervise and monitor the activity conducted by GPs
         Motivate, mobilize and facilitate GPs for their works.
         Assist in training and extension activities of the DFO and DLSO.
         Assist the DFO in monitoring the leasehold forestry groups and site through GPs.
         Assist disadvantaged groups members to obtain citizenship documents; and
         Assist illiterate group members to access adult literacy training

12.       The Central Supervisor preferably be women, should have Masters Degree having at least 3
          years experience in social mobilization/ coordination/ training/ planning and monitoring and
          supervision.

13.       Central Supervisor will be responsible to:-
         Give guidance to the whole process,
         Coordinate the GP training programme.
         Coordinate with programme management at central level, and
         Be accountable to Leasehold Forestry Division/ Leasehold Forestry Section of the Department of
          Forests.

14.       The service provider will work in close collaboration with rural financial service provider is
          being hired under a separate contract.

15.       The initial contract with the service provider will be for one year, and it will be renewed
          annually on the basis of performance.

16.       Total 11 (eleven) districts under Zone-1 will be covered under the scope of the services under a
          contact. These districts are: Panchthar, Therathum, Bhojpur, Khotang, Okhaladhunga, Sindhuli,
          Makawanpur, Ramechap, Dolakha, Sindhupalchok and Kavrepalanchok.



                                                      50
17.         Submission of various reports at agreed frequency and in desire formats will also come under the
            scope of services and these reporting includes following reports:
      (a)   Inception Report: within a month from contract date to the Department of Forest, LFLP;
      (b)   Trimester Progress Report: within a week after completion of each trimester to the respective
            District Forest Office, Regional Forest Directorate Office, and Department of Forests, LFLP in
            agreed standard format;
      (c)   Annual Progress Report: within a week after completion of each physical years to the respective
            District Forest Office, Regional Forest Directorate Office Department of Forests, LFLP;
      (d)   Project Completion Report: at the end of the contract period to the respective District Forest
            Office, Regional Forest Directorate Office Department of Forests and LFLP.




                                                       51
                             D. Schedule for Completion of the Tasks

1.      Duration of this assignment will be for 4 years initially and likely to be extended until end of the
project period till 8th year of the project, based on the performance of the service provider and the result
of Mid-Term Review to be conducted by IFAD/UNOPS.

2.      The actual phasing of social mobilization support activities will be driven by the formation of
leasehold groups which should match with the phasing of rural financial institutions under the project.
Table below indicates 1391 numbers of total leasehold forestry groups to be established in the 11
districts under Zone-I over the period of 4 years of contract period. This information will give a fair
picture of the phasing the tasks of the social mobilization service provider.

              Phasing Activity: Increased Numbers of Groups to be promoted in Zone-I

                                   Increased Number of groups to be established during
          Groups                                     Contract Period                              Total
                                   Year-1         Year-2         Year-3           Year-4
 Leasehold forestry Groups          451            731            1061             1391            1391




                                                    52
                  E. Data, Services and Facilities to be provided by the Client

Technical Support
1.     The required technical support for implementing the programme will be provided through a
contract supervision authority if required and agreed upon between the DoF and the service provider.
Accordingly, the service provider will collaborate with the contract supervision authority at it own cost
for required technical support related to the programme implementation. DoF will not bear any
additional cost in this regard.

2.     DoF will provide necessary project data and information and will extend all coordinating support
and guidance at every stage of implementation without assuming any responsibility of the service
provider under the contract.

Logistical & Office Support
3.      The Service Provider will provide all necessary office services including its head office and
district offices and bear all operational office expenses including transportation, staff travel cost required
to carry out the assignment. These costs will be included in the financial proposal of the bidder and will
be part of the contract.




                                                     53
                                               F. Final Outputs
Major outputs of the Services

1.      The main expected output would be to ensure leasehold groups be active and functional fulfill its
purpose for which they are created. The leasehold forestry groups become the institution to (i) form and
establish and function in a way of participatory and gender sensitive manner, reflecting as much as
possible existing groups and settlements; (ii) conduct regular monthly meeting; (iii) operate
democratically; (iv) make regular monthly saving; (v) maintain records and keep accounts; (vi) use the
project inputs canalized to the groups; and (vii) engage in self-initiated activities for the economic and
social development of the members. The leasehold groups will function effectively and leasehold plots
developed according to their operational plan. Groups will be formed in clusters and the different groups
within a cluster cooperated and coordinated with each other and formed village finance association.

2.      The female Group Promoters (GPs) from amongst the leasehold forestry groups, are intensively
trained in various aspects of social mobilization and institutional development, regularly guided and
supported in close coordination with District Forest Officer and become the main agent for social
mobilization and institutional development of the leasehold forestry groups.

3.      The agreed annual work plan is effectively and timely implemented and entire assignment of the
service provider is efficiently monitored and coordinated to the satisfaction of the department of forest.

4.    Give below certain desired indicative outputs:
Desired Indicative Outputs
                                                                                Project Year wise Physical
S.N.                         Particulars                             Unit                Outputs
                                                                              PY1 PY2     PY3     PY4 Total
 A     Leasehold Forestry Groups formed & Established
                   (Year-wise Increased to)                       Number      451     731    1061 1391 1391
 B     A. Service Provider: Equipment and Materials
       In-kind Facilitation for group members/a                      set       67      78      78     78      301
 C     Formal Training
       Group Promoter half-yearly training/b                       course       3      6       6       6        21
       HIV awareness and prevention training/c                     course       3      3       2       2        10
 D     Consultancies – Local/ d
       Group Promoters/e                                          per year     67      78      78     78      301
       Central Supervisor of Group promoters/f                    per year      1       1       1      1        4
       District Supervisors of Group promoters/g                  per year     11      11      11     11       44
       Activities Management services /h
 E     Service Provider Other Services /i


Note
/a To facilitate group members access to citizenship certificate, government services, etc including local expenses
(such as passport photo or photocopy) for trip to district capitals is expected per GP per year.
/b on leasehold forestry and social Issue, for two seven day training course per year per Group promoters (22 - 30
participant per course) to be conducted at regional centre, covers around 30% dropout.
/c For the GPs, two day course with about 10 participants each, held by the contracted specialized trainer.
/d Includes transport and other facilities (such as allowances) for carrying out the regular work.
/e Services of number of GPs per district will be appropriately allocated.
/f Services of a senior staff of the social mobilization service provider based in Kathmandu.
/g Services of district supervisors.
/i provision of other services.

                                                        54
               G. Composition of Review Committee to Monitor Progress and
                                Performance of the Contract

Programme Management and Coordination

1.      The performance will be jointly reviewed and monitored by DoF under MFSC and Department
of Livestock Services (DLS) of MoAC. A separate Committee called "Activity Management Committee"
will be constituted to monitor the progress. The activities will also be monitored by the concerned DFO,
Regional Forest Directorate office, Department of Forests, Leasehold Forestry and Livestock Program,
The UNOPS/IFAD Missions will also monitor activities.

2.     Annual work plan trimester with break-up and performance monitoring indicators will be
prepared by the service provider acceptable to the department of forest and accordingly the performance
the contract will be monitored.




                                                  55
                                H. Procedure for Review of Progress
1.      There will be two level of activities management committee i.e. at central level and district level.
The central level committee will comprise programme coordinator, account officer, two specialist
member and legal officer. This committee will assess of the annual report submitted by districts and
review, supervise and monitor of the activities implemented under contract and also recommend, if
satisfied, to coordinator for the extension. The District level committee will be comprised of District
Forest Officer as a coordinator, District Livestock Officer and representative of the service provider will
be the member; other two members will be one each from DFO and DLSO office. The role and
responsibilities of the committee will to supervise and report the district level activities implemented by
service provider and to report to the District Forest Office regular performance monitoring and reporting
to District Forest Office. The UNOPS/IFAD Missions will conduct annual supervisions during the
implementation of the programme.




                                                    56
        I. List of Key Professional Positions whose CV and experiences would be
                                          evaluated
1.      Professional services from a composite team of qualified and experienced social mobilization
service staff are significant for successful implementation execution of this assignment. The required
qualification has already been provided under “the TOR: C. outline of the tasks to be carried out”.
Estimation of such potential manpower requirement is given below.

           Manpower Requirement Schedule for Implementing Social Mobilization Services
Staff Positions                             Unit          PY1       PY2      PY3 PY4   Total
Central Supervisor                    Person year           1         1        1   1      4
                     *
District Supervisors                  Person year          11        11       11  11     44
Group Promoters*                      Person year          67        78       78  78    301
                     Total Staff time Person year          79        90       90  90    349
* Group Promoters and district supervisors will not be taken for evaluation.




                                                 57
    SECTION 6. STANDARD FORM OF CONTRACT




         CONTRACT FOR CONSULTANT’S SERVICES




                             Between



Department of Forests, Ministry of Forests and Soil Conservation,
                     Government of Nepal
               Babarmahal, Kathmandu, NEPAL


                             And


                   [Name of Consultants]




                   Dated: ……………………………




                               58
FORM OF CONTRACT…………………………………………………………………

II.     GENERAL CONDITIONS OF CONTRACT……………………………………

  1.     General Provisions…………………………………………………………………
        1.1 Definitions………………………………………………………………………
        1.2 Law Governing the Contract……………………………………………………
        1.3 Language…………………………………………………………………………
        1.4 Notices…………………………………………………………………………
        1.5 Location………………………………………………………………………….
       1.6 Authorized Representatives………………………………………………………
       1.7 Taxes and Duties…………………………………………………………………

  2. Commencement, Completion, Modification, and Termination of Contract

       2.1 Effectiveness of Contract…………………………………………………………
       2.2 Commencement of Services……………………………………………………….
       2.3 Expiration of Contract……………………………………………………………..
       2.4 Modification……………………………………………………………………….
       2.5 Force Majeure………………………………………………………………………
            2.5.1 Definition……………………………………………………….
            2.5.2 No Breach of Contract………………………………………….
            2.5.3 Extension of Time………………………………………………
            Payments……………………………………………………….
       2.6 Termination………………………………………………………………

               2.6.1 By the Client………………………………………..………………
               2.6.2 By the Consultants…………………………………………………
               2.6.3 Payment upon Termination ……………………………………….

       3. Obligations of the Consultants……………………………………………

                   3.1 General…………………………………………………………..
             3.2      Conflict of Interest ................................................…………………

                      3.2.1   Consultants Not to Benefit from Commissions, Discounts, etc
                      3.2.2  Consultants and Affiliates Not to Be Otherwise Interested
                              in Project
                      3.2.3 Prohibition of Conflicting Activities
             3.3      Confidentiality
             3.4      Insurance to Be Taken Out by the Consultants
             3.5      Consultants‟ Actions Requiring Client‟s Prior Approval
             3.6      Reporting Obligations
             3.7      Documents Prepared by the Consultants to be the Property of the Client

       4.     Consultants‟ Personnel

             4.1      Description of Personnel
             4.2      Removal and/or Replacement of Personnel



                                                           59
       5.     Obligations of the Client

            5.1       Assistance and Exemptions
            5.2       Change in the Applicable Law
            5.3       Services and Facilities

       6.    Payments to the Consultants

            6.2       Contract Price
            6.3       Payment for Additional Service
            6.4       Terms and Conditions of Payment
            6.5       Interest on Delayed Payments

       7.     Settlement of Disputes

              7.1      Amicable Settlement
              7.2      Dispute Settlement

III. SPECIAL CONDITIONS OF CONTRACT

IV. APPENDICES

Appendix A — Description of the Services ..................................................................

Appendix B — Reporting Requirements....,......................................…………………

Appendix C — Key Personnel and Sub-consultants ....................................................

Appendix D — Breakdown of Contract Price in Foreign Currency…………………..

Appendix E — Breakdown of Contract Price in Local Currency………………………

Appendix F — Services and Facilities Provided by Client…………………………….

Appendix G — Form of Bank Guarantee for Advance Payment………………………




                                                                60
                                       I. FORM OF CONTRACT

                                                Lump Sum




       This CONTRACT (hereinafter called the “Contract”) is made the __________ day of the month
of _______2006, between, on the one hand, ____________ (hereinafter called
the “Client”) and, on the other hand, ________________(hereinafter called the “Consultants”).


[Note: If the Consultants consist of more than one entity, the above should be partially
amended to read as follows:

  “…….. (hereinafter called the “Client”) and, on the other hand, a joint venture consisting of the
following entities, each of which will be jointly and severally liable to the Client for all the Consultants‟
obligations under this Contract, namely, _________________ and __________________________
(hereinafter called the “Consultants.”)”]



WHEREAS


(a)    the Client has requested the Consultants to provide certain consulting services as defined in the
       General Conditions of Contract attached to this Contract (hereinafter called the “Services”);

(b)    the Consultants, having represented to the Client that they have the required professional skills,
       and personnel and technical resources, have agreed to provide the Services on the terms and
       conditions set forth in this Contract;
(c)    the Client has received a credit from the International Fund for Agricultural Development (IFAD)
       (hereinafter called the “Fund”) towards the cost of the Services and intends to apply a portion of
        the proceeds of this credit




[* all notes should be deleted in final text. to eligible payments under this Contract, it being understood
(i) that payments by the Fund will be made only at the request of the Client and upon approval by the or
Fund, (ii) that such payments will be subject, in all respects, to the terms and conditions of the
agreement providing for the credit, and (iii) that no party other than the Client shall derive any rights
from the agreement providing for the credit or have any claim to the credit proceeds;]

       NOW THEREFORE the parties hereto hereby agree as follows:
                                                     61
1.    The following documents attached hereto shall be deemed to form an integral part of this

       Contract:

      (a)     The General Conditions of Contract (hereinafter called “OC”);

      (b)     The Special Conditions of contract (hereinafter called “SC”);

      (c)     The following Appendices:

      [Note: If any of these Appendices are not used, the words “Not Used” should be inserted below
      next to the title of the Appendix on the sheet attached hereto carrying the title of that Appendix.]

     Appendix A: Description of the Services                           _______________

     Appendix B: Reporting Requirements                                _______________

     Appendix C: Key Personnel and Sub-consultants                     _______________

     Appendix D: Breakdown of Contract Price in Foreign Currency _______________


     Appendix E. Breakdown of Contract Price in Local        Currency _______________


     Appendix F: Services and facilities provided by the Client         ______________

     Appendix G: Form of Guarantee for Advance Payments                 ______________



2.    The mutual rights and obligations of the Client and the Consultants shall be as set forth in the
      Contract, in particular:

      (a)     The Consultants shall carry out the Services in accordance with the provisions of the
              Contract; and

       (b)   The Client shall make payments to the Consultants in accordance with the provisions of
             the Contract.



IN WITNESS WHEREOF, the Parties hereto have caused this Contract to be signed in their respective
names as of the day and year first above written.

                                   FOR AND ON BEHALF OF
                                   [NAME OF CLIENT]
                                   By__________________
                                  (Authorized Representative)

                                     FOR AND ON BEHALF OF
                                                   62
                                      [NAME OF CONSULTANT]


                                     By __________________

                                  (Authorized Representative)
                                FOR AND ON BEHALF OF EACH OF
                              THE MEMBERS OF THE CONSULTANTS

                                           [Name of Member]

                                   By ____________________
                                        (Authorized Representative)

                                           [Name of Member]

                                   By ___________________
                                        (Authorized Representative)


[Note: If the Consultants consist of more than one entity, all of these entities should appear as
signatories, e.g. in the aforesaid manner]




                             GENERAL CONDITIONS OF CONTRACT

                                                    63
GENERAL PROVISIONS

1.1   Definitions

      Unless the context otherwise requires, the following terms whenever used in this Contract have
      the following meanings:

      (a)     “Applicable Law” means the laws and any other instruments having the force of law in
              the Government‟s country [or in such other country as may be specified in the Special
              Conditions of Contract (SC)], as they may be issued and in force from time to time;

      (b)     “Fund” means the International Fund for Agricultural Development having its
              headquarters in Rome, Italy.

      (c)     “Contract” means the Contract signed by the Parties, to which these General Conditions of
              Contract (GC) are attached, together with all the documents listed in Clause 1 of such
              signed Contract;

      (d)     “Contract Price” means the price to be paid for the performance of the Services, in
              accordance with Clause 6;

      (e)     “Foreign currency” means any currency other than the currency of Government;

      (I)     “GC” means these General Conditions of Contract;

      (g)     “Government” means the Government Client‟s country;

      (h)     “Local currency” means the currency of the Government;

      (i)     “Member”, in case the Consultants consist of a joint venture of more than one entity,
              means any of these entities, and “Members” means all of these entities; „Member in
              Charge” means the entity specified in the SC to act on their behalf in exercising all the
              Consultants‟ rights and obligations towards the Client under this Contract

      (j)     “Party” means the Client or the Consultants, as the case may be, and Parties means
              both of them;

      (k)     “Personnel” means persons hired by the Consultants or by any Sub-consultant as
              employees and assigned to the performance of the Services or any part thereof;

      (i)     “SC” means the Special Conditions of Contract by which these General Conditions of
              Contract may be amended or supplemented;

      (ii)    “Services” means the work to be performed by the Consultants pursuant to this Contract
              as described in Appendix A; and

      (iii)   “Sub-consultant” means any entity to which the Consultants subcontract any part of the
              Services in accordance with the provisions of Clauses 3.5 and 4.


1.2   Law Governing the Contract
                                                  64
      This Contract, its meaning and interpretation, and the relation between the Parties shall be
      governed by the Applicable Law.

1.3   Language

      This Contract has been executed in the language specified in the SC, which shall be the binding
      and controlling language for all matters relating to the meaning or interpretation of this Contract.

1.4   Notices

      Any notice, request or consent made pursuant to this Contract shall be in writing and shall be
      deemed to have been made when delivered in person to an authorized representative of the Party
      to whom the communication is addressed, or when sent by registered mail, telex, telegram or
      facsimile to such Party at the address specified in the

1.5   Location

      The Services shall be performed at such locations as are specified in Appendix A and, where the
      location of a particular task is not so specified, at such locations, whether in the Government‟s
      country or elsewhere, as the Client may approve


1.6   Authorized Representatives

      Any action required or permitted to be taken, and any document required or permitted to be
      executed, under this Contract by the Client or the Consultants may be taken or executed by the
      officials specified in the SC.

1.7   Taxes and Duties

      Unless otherwise specified in the SC, the Consultants, Sub-consultants and their Personnel shall
      pay such taxes, duties, fees and other impositions as may be levied under the Applicable Law,
      the amount of which is deemed to have been included in the Contract Price.

2.    COMMENCEMENTS, COMPLETION, MODIFICATION AND TERMINATION OF
      CONTRACT

2.1   Effectiveness of Contract

      This Contract shall come into effect on the date the Contract is signed by both Parties or such
      other later date as may be stated in the SC,

2.2   Commencement of Services

      The Consultants shall begin carrying out the Services thirty (30) days after the date the
      Contract becomes effective, or at such other date as may be specified in the SC.

2.3   Expiration of Contract

      Unless terminated earlier pursuant to Clause 2.6, this Contract shall terminate at the end of such
      time period after the Effective Date as is specified in the SC.
2.4   Modification
                                                    65
      Modification of the terms and conditions of this Contract, including any modification of the
      scope of the Services or of the Contract Price, may only be made by written agreement between
      the Parties and shall not he effective until the consent of the Fund or of its Cooperating
      Institution, as the case may be, has been obtained

2.5   Force Majeure

      2.5.1 Definition

              For the purposes of this Contract, “Force Majeure” means an event which is beyond the
              reasonable control of a Party, and which makes a Party‟s performance of its obligations
              under the Contract impossible or so impractical as to be considered impossible under the
              circumstances.

      2.5.2   No Breach of Contract

              The failure of a Party to fulfill any of its obligations under the contract shall not be
              considered to be a breach of; or default under this Contract insofar as such inability arises
              from an event of Force Majeure, provided that the Party affected by such an event (a) has
              taken all reasonable precautions, due care and reasonable alternative measures in order to
              carry out the terms and conditions of this Contract, and (b) has informed the other Party
              as soon as possible about the occurrence of such an event.

      2.5.3    Extension of Time
               Any period within which a Party shall, pursuant to this Contract, complete any action or
               task, shall be extended for a period equal to the time during which such Party was unable
               to perform such action as a result of Force Majeure.

      2.5.4    Payments

               During the period of their inability to perform the Services as a result of an event of
               Force Majeure, the Consultants shall be entitled to continue to be paid under the terms of
               this Contract, as well as to be reimbursed for additional costs reasonably and necessarily
               incurred by them during such period for the purposes of the Services and in reactivating
               the Service after the end of such period.


2.6   Termination

       2.6.1 By the Client

              The Client may terminate the Contract, by not less than thirty (30) days‟ written notice of
              termination to the Consultants, to be given after the occurrence of any of the events
              specified in paragraphs (a) through (d) of this Clause 2.6.1 and sixty (60) days in the case
              of the event referred to in (e);

      (a)     if the Consultants do not remedy a failure in the performance of their obligations under
              the Contract, within thirty (30) days of receipt after being notified or within such further
              period as the Client may have subsequently approved in writing;

      (b)     if the Consultants become insolvent or bankrupt;

                                                   66
      (c) if; as the result of Force Majeure, the Consultants are unable to perform a material portion of
         the Services for a period of not less than sixty (60) days; or

      (d) if the consultant, in the judgment of the Client has engaged in corrupt, fraudulent, collusive
         or coercive practices in competing for or in executing the Contract.

          For the purpose of this clause:

         “corrupt practice” means the offering, giving, receiving or soliciting, directly or indirectly, of
         anything of value to influence the action of a public official in the selection process or in
         contract execution;

         “fraudulent practice” means a misrepresentation or omission of facts in order to influence a
         procurement process or the execution of a contract

         “collusive practice” means a scheme of arrangement between two or more bidders, with or
         without the knowledge of the client, design to establish bid prices at artificial, non-
         competitive levels; and

         “coercive practice” means harming to threatening to harm, directly or indirectly, person or their
         property to influence their participation in a procurement process, or affect the execution of the
         contract

      (e) if the Client, in its sole discretion and for any reason whatsoever, decides to terminate this
          Contract.

2.6.2 By the Consultants

      The Consultants may terminate this Contract, by not less than thirty (30) days‟ written notice to
      the Client, such notice to be given after the occurrence of any of the events specified in
      paragraphs (a) and (b) of this Clause 2.6.2:

             (a) if the Client fails to pay any monies due to the Consultants pursuant to this Contract
                 and not subject to dispute pursuant to Clause 7 hereof within forty five (45) days
                 after receiving written notice from the Consultants that such payment is overdue; or
             (b) if, as the result of the Force Majeure, the Consultants are unable to perform a material
                 portion of the Services for a period of not less than sixty (60) days.


2.6.3 Payment upon Termination

             Upon termination of this Contract pursuant to Clauses 2.6.1 or 2.6.2, the Client shall
             make the following payments to the Consultants:

             (a)    remuneration pursuant to Clause 6 for Services satisfactorily performed prior to
                    the effective date of termination;

             (b)    except in the case of termination pursuant to paragraphs (a) and (b) of Clause
                    2.6,1, reimbursement of any reasonable cost incident to the prompt and orderly
                    termination of the Contract, including the cost of the return travel of the
                    Consultants‟ personnel and their eligible dependents.

3.    OBLIGATIONS OF THE CONSULTANTS
                                  67
3.1   General

              The Consultants shall perform the Services and carry out their obligations hereunder with
              all due diligence, efficiency and economy, in accordance with generally accepted
              professional techniques and practices, and shall observe sound management practices,
              and employ appropriate advanced technology and safe methods. The Consultants shall
              always act, in respect of any matter relating to this Contract or to the Services, as faithful
              advisers to the Client, and shall at all times support and safeguard the Client‟s legitimate
              interests in any dealings with Sub-consultants or third parties.


3.2   Conflict of Interests

      3.2.1 Consultants Not to Benefit from Commissions, Discounts, etc.

               The remuneration of the Consultants pursuant to Clause 6 shall constitute the
               Consultants‟ sole remuneration in connection with this Contract or the Services, and the
               Consultants shall not accept for their own benefit any trade commission, discount or
               similar payment in connection with activities pursuant to this Contract or to the Services
               or in the discharge of their obligations under the Contract, and the Consultants shall use
               their best efforts to ensure that the Personnel, any Sub-consultants, and agents of either
               of them, similarly shall not receive any such additional remuneration.

      3.2.2 Consultants and Affiliates Not to Be Otherwise Interested in Project

              The Consultants agree that, during the term of this Contract and after its termination, the
              Consultants and their affiliates, as well as any Sub-consultant and any of its affiliates,
              shall be disqualified from providing goods, works or services (other than the Services and
              any continuation thereof) for any project resulting from or closely related to the Services,

      3.2.3   Prohibition of Conflicting Activities

              Neither the Consultants nor their Sub-consultants nor the Personnel shall engage, either
              directly or indirectly, in any of the following activities:

              (a)    during the term of this Contract, any business or professional activities in the
                     Government‟s country which would conflict with the activities assigned to them
                     under this Contract; or

              (b)    after the termination of this Contract, such other activities as may be specified in
                     the SC.

3.3   Confidentiality

      The Consultants, their Sub-consultants, and the Personnel of either of them shall not, either
      during the term or within two (2) years after the expiration of this Contract, disclose any
      proprietary or confidential information relating to the Project, the Services, this Contract, or the
      Client‟s business or operations without the prior written consent of the Client.



3.4    Insurance to Be Taken out by the Consultants
                                             68
      The Consultants (a) shall take out and maintain, and shall cause any Sub-consultants to take out
      and maintain, at their (or the Sub-consultants‟, as the case may be) own cost but on terms and
      conditions approved by the Client, insurance against the risks, and for the coverage, as shall be
      specified in the SC; and (b) at the Client‟s request, shall provide evidence to the Client showing
      that such insurance has been taken out and maintained and that the current premiums have been
      paid.


3.5   Consultants’ Actions Requiring Client’s Prior Approval

      The Consultants shall obtain the Client‟s prior approval in writing before taking any of the
      following actions:

      (a)    entering into a subcontract for the performance of any part of the Services,

      (b)    appointing such members of the Personnel not listed by name in Appendix C (“Key
             Personnel and Sub-consultants”), and

      (c)    any other action that may be specified in the SC.

3.6   Reporting Obligations

      The Consultants shall submit to the Client the reports and documents specified in
      Appendix B in the form, in the numbers, and within the periods set forth in the said
      Appendix.

3.7   Documents Prepared by the Consultants to Be the Property of the Client

      All plans, drawings, specifications, designs, reports and other documents and software submitted
      by the Consultants in accordance with Clause 3.6 shall become and remain the property of the
      Client, and the Consultants shall, not later than upon termination or expiration of this Contract,
      deliver all such documents and software to the Client, together with a detailed inventory thereof.
      The Consultants may retain a copy of such documents and software. Restrictions about the future
      use of these documents, if any, shall be specified in the SC.


4.    CONSULTANTS’ PERSONNEL

4.1   Description of Personnel

      The titles, agreed job descriptions, minimum qualifications and estimated periods of engagement
      in the carrying out of the Services of the Consultants‟ Key Personnel are described in Appendix
      C. The Key Personnel and Sub-consultants listed by title as well as by name in Appendix C are
      hereby approved by the Client.

4.2   Removal and/or Replacement of Personnel

      (a)   Except as the Client may otherwise agree, no changes shall be made in the Key Personnel.
            If; for any reason beyond the reasonable control of the Consultants, it becomes necessary
            to replace any of the Key Personnel, the Consultants shall forthwith provide as a
            replacement a person of equivalent or better qualifications.

                                                  69
      (b) If the Client finds that any of the Personnel have (i) committed serious
          misconduct or has been charged with having committed a criminal action, or (ii)
          have reasonable cause to be dissatisfied with the performance of any of the
          Personnel, then the Consultants shall, at the Client‟s written request specifying
          the grounds therefore, forthwith provide as a replacement a person with
         qualifications and experience acceptable to the Client.


      (c)   The Consultants shall have no claim for additional costs arising out of or incidental to any
            removal and/or replacement of Personnel.


5.    OBLIGATIONS OF THE CLIENT

5.1   Assistance and Exemptions

      The Client shall use its best efforts to ensure that the Government shall provide the Consultants
      such assistance and exemptions as specified in the SC.

5.2   Change in the Applicable Law

      If; after the date of this Contract, there is any change in the Applicable Law with respect to taxes
      and duties which increases or decreases the cost of services rendered by the Consultants, then the
      remuneration and reimbursable expenses otherwise payable to the Consultants under this
      Contract shall be increased or decreased accordingly by agreement between the Parties, and
      corresponding adjustments shall be made to the ceiling amounts referred to in Clauses 6.2 (a) or
      (b), as the case may be,

5.3   Services and Facilities

      The Client shall make available to the Consultants the Services and Facilities listed under
      Appendix F.


6.     PAYMENTS TO THE CONSULTANTS

6.1    Lump Sum Remuneration

      The Consultant‟s total remuneration shall not exceed the Contract Price and shall be a fixed lump
      sum including all staff costs, Sub-consultants‟ costs, printing, communications, travel,
      accommodation, and the like, and all other costs incurred by the Consultant in carrying out the
      Services described in Appendix A. Except as provided in Clause 5.2, the Contract Price may
      only be increased above the amounts stated in clause 6.2 if the Parties have agreed to additional
      payments in accordance with Clause 2.4.

6.2   Contract Price

      The price payable in local currency is set forth in the SC.



6.3   Payment for Additional Services

                                                   70
      For the purpose of determining the remuneration due for additional services as may be agreed
      under Clause 2.4, a breakdown of the lump sum price is provided in Appendices D and E.

6.4    Terms and Conditions of Payment

      Payments will be made to the account of the Consultants and according to the payment schedule
      stated in the SC. Unless otherwise stated in the SC, the first payment shall be made against the
      provision by the Consultants of a bank guarantee for the same amount, and shall be valid for the
      period stated in the SC. Any other payment shall be made after the conditions listed in the SC for
      such payment have been met, and the Consultants have submitted an invoice to the Client
      specifying the amount due.

6.5   Interest on Delayed Payments

      If the Client has delayed payments beyond fifteen (15) days after the due date stated in the SC,
      interest should be paid to the Consultants for each day of delay at the rate stated in the SC.


7, SETTLEMENT OF DISPUTES

7.1    Amicable Settlement

      The Parties shall use their best efforts to settle amicably all disputes arising out of or in
      connection with this Contract or its interpretation.

7.2   Dispute Settlement

      Any dispute between the Parties as to matters arising pursuant to this Contract that cannot be
      settled amicably within thirty/(30) days after receipt by one Party of the other Party‟s request for
      such amicable settlement may be submitted by either Party for settlement in accordance with the
      provisions specified in the SC.




                                                    71
                               III. SPECIAL CONDITIONS OF CONTRACT

Number of Amendments of, and Supplements to, Clauses in the General GC Clause Conditions of
Contract
______________________________________________________________________

[1.1(a) The words “in the Government‟s country” are amended to read “in Nepal”]

[1.1 (i)          The Member in Charge is _______________________

1.3               The language is: English

1.4        The addresses are:
                         Client:


                         Attention:

                         Tele/fax:
                         Facsimile:            __________________

                         Consultants:

                         Attention:            ________________
                         Tele/Fax:
                         Facsimile             _________________




1.6        The Authorized Representatives are:

                         For the Client:         __________________


                         For the Consultant:     _________________



1.7.1 For domestic consultants/personnel and foreign consultants / personnel who are permanent
      residents in Nepal.

           The consultants and the personnel shall pay the taxes, duties, fees, levies and other impositions
           levied under the existing, amended or enacted laws during life of this contract and the client shall
           perform such duties in regard to the deduction of such tax as may be lawfully imposed.

1.7.2      For foreign consultants/personnel

           The client warrants that the client shall pay on behalf of the consultants and the
           Personnel any taxes, duties, fees, levies and other impositions imposed, under the
           Applicable Law, on the consultants and the Personnel in respect of:

           (a) Any payments made to the Consultants, Sub-consultants, and the Personnel of either of them
                                                       72
          (other than Nepalese nationals or foreign nationals now permanently residing in Nepal), in
          connection with the carrying out of the Services;

       (b) any equipment, materials and supplies brought into India by the Consultants or Sub-
          consultants for the purpose of carrying out the Services and which, after having been bought
          into such territories, will be subsequently withdrawn there from by them;

       (c) Any equipment imported for the purpose of carrying out the Services and paid for out of
           funds provided by the client and which is treated as property of the client;

       (d) Any property brought into Nepal by the Consultants, any Sub-consultants, and the Personnel
           of either of them (other than Nepalese nationals or permanent residents of Nepal), or the
           eligible dependents of such Personnel for their personal use and which will subsequently be
           withdrawn there from by them upon their respective departure from Nepal, provided that:

          (1) the consultants, Sub-consultants and Personnel, and their eligible dependents, shall
              follow the usual customs procedures of the Government in importing property into
              Nepal; and

          (2) if the consultants, Sub-consultants or Personnel, or their eligible dependents, do not
              withdraw but dispose of any property in Nepal upon which customs duties and taxes have
              been exempted, the consultants, Sub-consultants or Personnel, as the case may be

                    (i) Shall hear such customs duties and taxes in conformity with the regulations of the
                    Government,

                (ii) Shall reimburse them to the client if they were paid by the client at the
                     time the property in question was brought into the Government‟s country.


1.7.3 Consultancy Services tax including all applicable local taxes and levies as per local laws payable
      in Nepal for this Consultancy Services shall be paid/ reimbursed by the Client separately.

2.1   The date on which this Contract shall come into effect on signing of contract by both parties.

2.2   The date for commencement of Services is:

2.3    The period shall be five years or such other period as the parties may agree in writing.


3.4    The risks and the coverage‟s shall be:

       (1) Third Party motor vehicle liability insurance as required under Motor Vehicles Act,
           prevailing in the country of the Government, in respect of motor vehicles operated in Nepal
           by the Consultants or their Personnel or any Sub-consultants or their Personnel, for the period
           of Consultancy;

       (2) Third Party liability insurance, with a minimum coverage for NRs....................... for the
           period of Consultancy;

       (3) Employer‟s liability and workers‟ compensation insurance in respect of the Personnel of the
           Consultants and of any Sub-consultant, in accordance with the relevant provisions of the
                                                      73
           Applicable Law, as well as, with respect to such Personnel, any such life, health, accident,
           travel or other insurance as may be appropriate;

        (4) Professional liability insurance, with a minimum coverage of equal to total contract value for
            this consultancy; and

        (5) Insurance against loss of or damage to (i) equipment purchased in whole or in part with funds
            provided under this Contract, (ii) the Consultants‟ property used in the performance of the
            Services, and (iii) any documents prepared by the Consultants in the performance of the
            Services.

           [Note. Fill in the blanks and delete what is not applicable]

3.5 (c) The other actions are ___________Nil_________________________

3.7    The Consultants shall not use these documents for purposes unrelated to this Contract without
       the prior written approval of the Client.


5.1    Not applicable,


6.2 (b) The amount in local currency is __________________________________.


6.4   The accounts are:

      for local currency             ____________________

      Name of Account Holder
      Name and Address of the Bank
      Type of Account
      Account No.

        Payments shall be made according to the following schedule:

       [Note: (a) the following installments are indicative only; (b) f the payment of foreign currency
       and of local currency does not follow the same schedule, add a separate schedule for payment in
       local currency; (c) “commencement date” may be replaced with “date of effectiveness “,„ and (d)
       ~f applicable, detail further the nature of the report evidencing performance, as may be
       required~ e.g., submission of study or specific phase of study, survey, drawings, draft bidding
       documents, etc., as listed in Appendix B, Reporting Requirements. In the example provided~ the
       bank guarantee for the repayment is released when the payments have reached 50 per cent of the
       lump sum price, because it is assumed that at that point, the advance has been entirely set off
       against the performance of services}.

                  The first installment, amount equivalent to the agreed budget of first and second
                   trimester shall be paid as an advance within 10 days of signing the contract against
                   the submission of a bank guarantee for the same during the first month the first
                   trimester of the contract.

                  Second and subsequent installment amount will be paid only after the satisfactory
                   completion of the first and second trimester activities as per AWPB. The invoice
                                                    74
                  amount is subject to deduction if (i) the budget allocated for activities but not
                  completed during previous trimester (ii) recovery of the 10 percent of the advance
                  provided earlier as mobilization in the first installment

                 Last installment equivalent amount to agreed budget of last the trimester shall be paid
                  within a period of 60 days after satisfactory completion of the entire assignment in all
                  respect.

           [For release of installments, trimester-wise work plan and budget shall be prepared by
           breaking down the entire amount of the contract in to eleven trimesters, covering contract
           period of 3.6 years, modified and agreed upon annually based on the actual progress and
           completion of various activities]

6.5    Payment each installment (except first installment) shall be supported by an invoice from the
       Consultant clearly indication the value of activities completed and all applicable taxes. The
       Client shall bear penal interest for any delay in payment at the normal bank rate plus 5%
       prevailing in the Nepal.


7.    Dispute Settlement

7.2 (i) Any dispute, controversy, or claim arising out of or relating to this contract, or the breach,
        termination or invalidity thereof shall be settled by arbitration in accordance with following
        provisions:

7.2 (ii) Each dispute submitted by a Party to arbitration shall be heard by a sole arbitrator or an
         arbitration panel composed of three arbitrators, in accordance with the following provisions:

(a)    Where the Parties agree that the dispute concerns a technical matter, they may agree to appoint a
       sole arbitrator or, failing agreement on the identity of such sole arbitrator within thirty (30) days
       after receipt by the other Party of the proposal of a name for such an appointment by the Party
       who initiated the proceedings, either Party may apply to [insert: name an authority], for a list of
       not fewer than five nominees and, on receipt of such list, the Parties shall alternately strike
       names there from, and the last remaining nominee on the list shall be the sole arbitrator for the
       matter in dispute. If the last remaining nominee has not been determined in this manner within
       sixty (60) days of the date of the list, the [insert: name an authority], shall appoint, upon the
       request of either Party and from such list or otherwise, a sole arbitrator for the matter in dispute.

(b)    Where the Parties do not agree that the dispute concerns a technical matter, the Client and the
       Consultants shall each appoint one arbitrator, and these two arbitrators shall jointly appoint a
       third arbitrator, who shall chair the arbitration panel. If the arbitrators named by the Parties do
       not succeed in appointing a third arbitrator within thirty (30) days after the latter of the two
       arbitrators named by the Parties has been appointed, the third arbitrator shall, at the request of
       either Party, be appointed by [insert: name an authority].

(c)    If; in a dispute subject to Clause 7.2 (ii) (b), one Party fails to appoint its arbitrator within thirty
       (30) days after the other Party has appointed its arbitrator, the Party which has named an
       arbitrator may apply to the [insert: name an authority], to appoint a sole arbitrator for the matter
       in dispute, and the arbitrator appointed pursuant to such application shall be the sole arbitrator
       for that dispute,



                                                     75
7.3   Rules of Procedures

       Arbitration proceedings shall be conducted in accordance with procedure of the [insert name of
       the Arbitration & Conciliation Act of Nepal], of Nepal unless the Consultant is a foreign
       national/firm, where arbitration proceedings shall be conducted in accordance with the rules of
       procedure for arbitration of the United Nations Commission on International Trade Law
       (UNCITRAL) as in force on the date of this Contract.



7.4     Substitute Arbitrators

       If for any reason an arbitrator is unable to perform his function, a substitute shall be appointed in
       the same manner as the original arbitrator.

7.5    Qualifications of Arbitrators

       The sole arbitrator or the third arbitrator appointed pursuant to paragraphs (a) through (c) of
       Clause 7.2 (ii) hereof shall be an internationally recognized legal or technical expert with
       extensive experience in relation to the matter in dispute.

7.6    Miscellaneous

       In any arbitration proceeding hereunder:

       (a) Proceedings shall, unless otherwise agreed by the Parties, be held in

       (b) The English language shall be the official language for all purposes; and [Note:
           English language may be changed to any other Language, with the agreement of both the
           parties.]

       (c) The decision of the sole arbitrator or of a majority of the arbitrators (or of the third arbitrator
           if there is no such majority) shall be final and binding and shall be enforceable in any court of
           competent jurisdiction, and the Parties hereby waive any objections to or claims of immunity
           in respect of such enforcement.




                                                     76
   IV. APPENDICES

       Appendix A

Description of the Services




            77
     Appendix B

Reporting Requirements




         78
                                            Appendix C

                                Key Personnel and Sub-consultants

                            (Refer Clause 4.1 of the Contract)



List under:   C-1   Titles [and names, ~f already available], detailed job descriptions and minimum
                     qualifications and experience of Personnel to be assigned to work in Nepal, and
                     staff-months for each.


              C-2   Same as C-i for Key foreign Personnel to be assigned to work outside Nepal.



              C-3 List of approved Sub-consultants [if already available]; same information with
                    respect to their Personnel as in C-1 or C-2.




                                                  79
                                             Appendix D

                   Breakdown of Contract Price in Foreign Currency




List here the elements of cost used to arrive at the breakdown of the lump sum price — foreign currency
portion:


      1. Monthly rates for Personnel (Key Personnel and other Personnel).

       2. Reimbursable expenditures.


       This appendix will exclusively be used for determining remuneration for additional services




                                                  80
                                             Appendix E

                          Breakdown of Contract Price in Local Currency


List here the elements of cost used to arrive at the breakdown of the lump sum price — local currency
portion:


        1. Monthly rates for Personnel (Key Personnel and other Personnel).

       2. Reimbursable expenditures.


This appendix will exclusively be used for determining remuneration for additional services.




                                                  81
                                                                    Appendix F



                                        Services and Facilities Provided by the Client

Client will provide

      All necessary project related data and information; extend all coordinating support & guidance at
       every stage of implementation without assuming any responsibility of the consultant as per the
       contract.

      ................................................................................................................................................




                                                                             82
                                          Appendix G
                           Form of Bank Guarantee for Advance Payments

                                    (Reference Clause 6,4 of Contract)


         (To be stamped in accordance with Stamp Act if any, of the country for issuing bank)
Ref: _____________________                     Bank Guarantee: _____________
Date: ________________________


Dear Sir,

In consideration of M/s __________________________ (Hereinafter referred as the „Client‟, which
expression shall, unless repugnant to the context of meaning thereof include its successors,
administrators and assigns) having awarded to M/s........... , . (hereinafter referred to as the „Consultant‟
which expression shall unless repugnant to the context of meaning thereof; include its successors,
administrators, executors and assigns), a Contract by issue of Client‟s Contract Agreement No.
_______________________ dated ____________________and the same having been unequivocally
accepted by the Consultant, resulting in a Contract valued at ______ for (Scope of Work) (hereinafter
called the „Contract‟) and the Client having agreed to make an advance payment to the Consultant for
performance of the above Contract amounting to ________________ (in words and figures) as an
advance against Bank Guarantee to be furnished by the Consultant,


We _______________________ (Name of Bank) having its Head Office at __________________
______ (hereinafter referred to as the Bank), which expression shall, unless repugnant to the context or
meaning thereof; include its successors, administrators executors and assigns) do hereby guarantee and
undertake to pay the Client immediately on demand an or, all monies payable by the Consultant to the
extent of ___________________________as aforesaid at any time up to _____________
_____________ without any demur, reservation, contest, recourse or protest and/or without any
reference to the Consultant. Any such demand made by the Client on the Bank shall be conclusive and
binding notwithstanding any difference between the Client and the Consultant or any dispute pending
before any Court Tribunal Arbitrator or any other authority. We agree that the guarantee herein
contained shall be irrevocable and shall continue to be enforceable till the Client discharges this
guarantee.



The Client shall have the fullest liberty without affecting in any way the liability of the Bank under this
Guarantee, from time to time to vary the advance or to extend the time for performance of the Contract
by the Consultant. The client shall have the fullest liberty without affecting this guarantee, to postpone
from time to time the exercise of any powers vested in them or of any right which they might have
against the Client and to exercise the same at any time in any manner, and either to enforce or to forbear
to enforce any covenants, contained or implied, in the Contract between the Client and the Consultant
                                                  83
Security
App Server
Web Server
AV
DB Server
State
Testing
In Delhi
PFA
Orgn.
Cloud
Internet
Center
Data Orgn
Server
Lab
health


             any other course or remedy or security available to the client. The bank shall not be relieved of its
             obligations under these presents by any exercise by the Client of its liberty with reference to the matters
             aforesaid or any of them or by reason of any other act or forbearance or other acts of omission or
             commission on the part of the Client or any other indulgence shown by the Client or by any other matter
             or thing whatsoever which under law would but for this provision have the effect of relieving the Bank.



             The Bank also agrees that the Client at its option shall be entitled to enforce this Guarantee against the
             Bank as a principal debtor, in the first instance without proceeding against the Consultant and
             notwithstanding any security or other guarantee that the client may have in relation to the Consultant‟s
             liabilities.



             Notwithstanding anything contained herein above our liability under this guarantee is limited to
             ___________ and it shall remain in force up to and including ____________ ____________ and shall
             extend from time to time for such _________________________ period (not exceeding one year), as
             may be desired by M/s __________________________ on whose behalf this guarantee has been given.

             Date this___________________________day of_______________________2006_____at___




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