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APPENDIX D: RISK ASSESSMENT, MEDIA SPECIFIC RISKS
Activity Hazard Who might be Existing measures to control risk Risk Result A=
harmed and how rating Adequately
controlled
Work in an Fire, Flood, Staff/ Client Medium A
office Electrical failure A copy of incremental files will be updated daily and
environment resulting in data kept off site
loss
Digital media assets will be backed up and kept off site
Computer virus Staff/Client All computers will have English Trend Micro™ Internet Medium A
Security (15 month subscription)AntiVirus Software
Staff will not be permitted to use USB pens used on
their home computers
Hacker attack Staff/ Client Hacker attacks on website will be simulated during Low A
testing, any security flaws/ loopholes will be closed
APPENDIX D: RISK ASSESSMENT, MEDIA SPECIFIC RISKS
Activity Hazard Who might be Existing measures to control risk Risk Result A=
harmed and how rating Adequately
controlled
Unauthorised Staff Staff will not have administrative privileges, all Low A
installation of programs will e installed by IT Department
programs/ website
access Websense internet filtering software will be used to
block sites deemed unsuitable and reports will be
produced as and when required. Social networking
sites and personal e-mail use will be restricted.
Anonymiser to be used for web browsing.
Internal data leak Staff/Client Staff that leave will have their access passwords Low A
deleted on same working day
Watermark used for all digital assets using Digimarc
(for images) and Verance (for audio) to track any
copying and usage of our work
Asset loss- Staff/Client Unique analogue assets to be scanned and stored Medium A
analogue and before return to client via registered post. Analogue and
digital and digital assets to be stored and catalogued via Avid
unauthorised Interplay Media Asset Manager (MAM)
usage of assets
Watermarks: Digimarc (for images) and Verance (for
audio) to track any copying and usage of our work
For Digital Rights management we will use Real Media
secure files with Globally Unique IDs (GUIDs)
APPENDIX D: RISK ASSESSMENT, GENERAL RISKS
Activity Hazard Who might be Existing measures to control risk Risk Result A=
harmed and how rating Adequately
controlled
Slips, trips Staff, Visitors, Reasonable standards of housekeeping maintained
Work in an Cleaners - could Trailing cables positioned neatly away from walkways Low A
office suffer injury e.g. Damage to floor coverings and other repairs and
environment sprains or fractures maintenance reported immediately to caretaker for
if they fall repair/replacement as necessary
Floors kept clear of items, e.g. papers, bags
Cabinet drawers and doors kept closed when not in use
Floor cleaned regularly
Adequate lighting provided
Manual Handling Staff - could suffer Staff trained in correct manual handling techniques
– carrying, lifting, from back pain if Untrained staff to contact caretaker to arrange for items Low A
pulling, pushing heavy/bulky objects to be moved
heavy loads e.g. carried incorrectly Trolley used to transport boxes of paper etc
furniture, PCs, Top shelves used for storage of light objects only
stationary
APPENDIX D: RISK ASSESSMENT, GENERAL RISKS
Activity Hazard Who might be Existing measures to control risk Risk Result A=
harmed and how rating Adequately
controlled
Regular computer Staff - may suffer DSE Self Assessment of computer workstation
use from upper limb undertaken within 4 weeks of starting employment and Low A
disorders results forwarded to PM
(associated with All problems identified in the self assessment prompt a
repetitive actions) full assessment with the findings reported to PM who
from regular PC use will arrange for remedial action to be taken
or suffer from Staff appointed to undertake full DSE assessment as
eyestrain/headache necessary
if lighting/screen Work scheduled so that staff have regular breaks from
image is poor the computer
Training in new software use provided as necessary
Electrical Staff and others - All office equipment used in accordance with the
e.g. PC, printer, could suffer manufacturer’s instructions and staff trained in its use Low A
lamp, fan, heater, electrical shock or by PM.
kettle, burns if equipment Portable Appliance Testing (PAT) is carried out in
photocopier, is faulty accordance with the University Code of Practice on the
shredder, Maintenance of Electrical Equipment
extension leads Defective plugs, cables equipment etc reported to ……
for repair/replacement
Sufficient power sockets provided to reduce need for
extension cables
Staff discouraged from bringing in own electrical
equipment as maintenance cannot be assured
Kettle/water heater positioned so water spills cannot
contact electricity supply or equipment
Liquid spills mopped up immediately
APPENDIX D: RISK ASSESSMENT, GENERAL RISKS
Activity Hazard Who might be Existing measures to control risk Risk Result A=
harmed and how rating Adequately
controlled
Fire Staff and other Staff induction includes fire evacuation procedures and
building users - means of raising the alarm Med A
could suffer from Annual fire evacuation practice carried out
smoke inhalation or Access to fire exits kept clear
burns if trapped in Regular removal of combustible waste
office Heaters located away from combustible materials and
switched off when office is left unattended
Lone working Staff - if presence Telephone contact available at all times
not known in the Out of hours working arrangements in place to indicate Low A
event of an the presence of people in the office
emergency or if Staff advised to ensure unauthorised persons do not
there is a threat to gain access when using building out of hours
personal security Staff informed of how to contact Security
Falls from height Staff - retrieving Stepladder/kick stool available from caretaker
items stored at Equipment checked annually for defects and by user Low A
height before each use
Staff trained in safe use of stepladder/kick stool
Stress Staff - from pressure Stress policy in place
of work demands, Work plans & objectives discussed and agreed at PDR Low A
lack of job control, annually or more frequently if need arises
insufficient support Self-referral to Occupational Health Service available
from colleagues, not
knowing their role,
poor relationships,
or badly managed
change
APPENDIX D: RISK ASSESSMENT, GENERAL RISKS
Activity Hazard Who might be Existing measures to control risk Risk Result A=
harmed and how rating Adequately
controlled
Environmental Staff – may feel too Building temperatures kept as reasonable as possible
hazards hot/cold or suffer with supplementary heating/cooling available via Low A
other general Estates or School/Directorate by contacting premises
a) thermal discomfort manager when necessary
comfort Office is adequately ventilated
b) space Staff and others – Space provided is sufficient to enable free movement
contact with around the office, and for carrying out tasks Low A
furniture if Individual space requirements are re-considered when
insufficient space to additional equipment furniture is acquired
move around
c) lighting Staff and others – Lighting levels sufficient for the room, tasks undertaken
may suffer eyestrain and glare is minimised Low A
if lighting is Window blinds fitted where necessary to adjust lighting
insufficient or of the levels
wrong type Local lighting (e.g. lamps) is provided for close work
where necessary
Light switches are easily accessible
Hygiene & welfare All staff & others Toilets supplied with hot/cold water, soap and towels,
could experience any deficiencies are reported to premises manager. Low A
general discomfort Refreshment area available with drinking water and
other facilities which is cleaned daily by caretaker
No smoking policy implemented
APPENDIX D: RISK ASSESSMENT, GENERAL RISKS
Activity Hazard Who might be Existing measures to control risk Risk Result A=
harmed and how rating Adequately
controlled
Chemical e.g. Staff Toner changed in accordance with manufacturers
photocopier toner/ instructions. Low A
ozone production, Disposable vinyl gloves worn when skin contact with
cleaning materials toner is likely e.g. when changing cartridges
Proprietary chemicals/substances used as directed by
the manufacturer
All spills are cleared up immediately and waste
appropriately disposed of
Heavily used photocopiers situated in well ventilated
areas.
APPENDIX D: RISK ASSESSMENT, CRISIS MANAGEMENT
Crisis Measures taken to control crisis
Employment agency issues and referrals Employment agencies may provide staff that are unsuitable for this project. We will
triple-check all staff -portfolio, interview, references to ensure that they are capable.
Referrals will depend upon our existing contact network and the employee’s availability
but the upfront costs and restrictions will be less than using an agency- considering
agencies finder’s fees and time delays on us hiring their staff. After the project I will stay
in contact with referrals and agency staff as they may be useful employees for us in the
future.
Consultants leave mid-project If we hire a small consultancy firm we are more likely to be dealing directly with the
person who will be working for us, but if that person leaves mid-project then we must
have contingency measures in place- I will ensure that, in the event of the consultant
leaving, accurate records are kept so that someone else can carry on their work.
Our staff will have to work closely with the consultants; this will take up a lot of project
time. I will take this into account when drawing up the onli ne project plan via
basecamp.hq
By using consultants we avoid a long-term commitment and can actually save money
compare with full-time staff once overheads are taken into account.
Outsourcing issues The risk of outsourcing is that skills will not be learned internally. To offset this, skills
audits will be carried out to assess staff training needs. Training will be arranged to suit
during less busy periods. As all outsourced staff will be provided via the same company,
if the staffs work is unsatisfactory we will complain and request replacements.
Freelance worker issues The freelance worker may go on holiday, be ill and may not be as fully committed to the
project as a full-time permanent worker. To minimise this risk the freelancer will be used
sparingly for only a small portion of the project. If he/she proves unreliable there will be
sufficient time to hire a replacement worker.
Other staff issues Staff will, in all probability, be working on multiple projects simultaneously. I will ensure
that I have access to enough of their time to get this particular project done before the
expiration of the six-month deadline. I will also take this into account when drawing up
the online project plan via basecamp.hq
Staff illness In the event of my absence my PA will act as my deputy, so that the team always have a
point of contact. The TD and CD deputise for each other. All other full-time staff will be
cross functional so can cover for each other in the event of absence.
