MANTORVILLE CITY COUNCIL MEETING MINUTES MONDAY, AUGUST 13, 2007 6:30 PM ** Note – Due to problems with the recording of the meeting, these minutes are not complete and do not reflect the actions of the entire meeting. 1. Call to order – Mayor Gall called the meeting to order at 6:33 PM. Members Present: Tom Gall Nancy Bauman Annie Brannan Bill Reding Sarah Leitzen Others Present: Lyle and Theresa Hoaglund, Will and Mary Lou Lambert, Andy Nelson, Cresta Melcher, Robert Lermon, Joe Waugh – Safeway Insurance, Randy Carlson, Dale Brannan, Dave Leth, Matt Brekke and Karen Khavari. 2. Additions/Deletions to the Agenda – Member Brannan asked to be able to speak on the boardwalk pictures, Member Bauman will be updating the Council on EDA Finances and Mayor Gall will add a request for a camp site from the MRA. 3. Consent Agenda – Motion made by Member Leitzen, second by Member Brannan to approve the consent agenda with the following changes and/or comments made; On the EDA minutes, Jen Gall is the President, not the chairperson; the bill for the DCI is listed under miscellaneous instead of publishing; add a budget line item for food under the FD budget; comment made on the number of certified letters that went out; comment on the amount of the warrant list and if the City has enough of a cash flow to cover it. A cash flow statement should be provided to the Council. Motion passed unanimously. 4. Correspondence – FYI 5. Public Comments – Lyle and Theresa Hoaglund gave an update on Marigold Days. 6. Old Business/New Business a) Inspection of rental property at 600 Washington, Unit 5 – Information was provided to the Council on the inspection of 600 Washington Street, Unit 5 after receiving complaints from the previous renters. Per CMS, everything looks ok and only minor repairs need to be done. Mr. Brown sent an additional letter and pictures of the property as it appears now. The picture’s look quite different from the ones submitted by the previous renter. The Council asked staff to check with CMS in one month to make sure that all the fixes were done. b) Conditional Use Permit Recommendation from P/Z for Lyle and Theresa Hoaglund – Motion made by Member Brannan, second by Member Reding to approve the recommendation of the Planning and Zoning Commission in regards to the Conditional Use Permit for Lyle and Theresa Hoaglund. As a friendly amendment by Mayor Gall, the motion will also include approving RESOLUTION 2007-22, A RESOLUTION APPROVING A CONDITIONAL USE PERMIT TO RELOCATE AN ACCESSORY BUILDING TO A LOT IN THE COMMERCIAL DISTRICT. Motion passed unanimously. The Council further discussed the buffer requirement that must be in place one year from the date of Council approval. If a garden type buffer will be put in, a plan showing such will need to be submitted for approval in lieu of the hedge buffering. c) Resolution 2007-22 – approved above in item b. d) Request for one water meter, Lyle and Theresa Hoaglund – the Hoaglund’s are requesting that the property that will house both buildings for the Art Guild, although separate, be connected by one water meter and not be required to put in an additional water meter in the building being put in. It was the consensus of the Council to have City Attorney Lee Bjorndal review the City ordinance and give his recommendation on this. No action will be taken until an answer from the attorney is received. e) Bookkeeping Quotes – Lost section of tape f) Dick Swenke, Mantorville Saloon, One Day Liquor License Application – Motion made by Member Reding, second by Member Leitzen to approve the one day liquor license for the Mantorville Saloon for Saturday, September 8, 2007. Clarification by Member Brannan to make sure that all paperwork, including the certificate of insurance states September 8 and 9, as liquor is sold past midnight on September 8. Motion passed unanimously. g) Water Sewer Forgiveness Policy – on hold h) LMCIT Insurance Presentation, Joe Waugh – Safeway/Waugh & Associates – Joe Waugh gave his annual presentation to the Council on the property insurance. Motion made by Member Reding, second by Member Brannan to approve the insurance as written with a tort cap at $300,000 and decline the excessive use coverage. Motion passed unanimously. Staff is to verify the items listed in the insurance documents and make sure that all property listed is corrected. Joe explained the bonding for the Relief Association and the Clerk. Relief is renewable every three years, Clerk is each year. Motion passed unanimously. i) Park Board Budget 2008 – Cresta Melcher was present to present and discuss the requested 2008 Park Board Budget. The Park Board is asking for $56,405 for various projects in each of the parks. Cresta went through each of the projects. The Council will take the request into consideration when looking at the budget as a whole. j) Budget Discussions – Missing from tape 5. TBD – Missing from tape 6. Executive Session – Personnel – OPEN MEETING - The council did not go into executive session as three staff members requested their pre evaluations be done openly. Dave Leth, Matt Brekke and Karen Khavari each received their mid year evaluations. Each was given a summary stating items that were commended on or items that needed to be worked on. Any issues or complaints that are received by a council member concerning staff will be brought immediately to the attention of that staff person and not held over until evaluation time. Discussion took place on the hours that staff works at City Hall. Does the Council want to offer more flexibility and allow staff to coordinate and work between the hours of 7am-4:30 pm but still keeping City Hall hours from 7:30 am – 4:00 pm? This would give staff additional uninterrupted time to get work done. The Council was in consensus that this could be put into place. Staff will coordinate this and report back to the Council in a couple of months. Items missing from tape and submitted by Council Members to Clerk for addition to meeting minutes; Clarification from Member Brannan that the boardwalk in front of the Country Store be removed and the boards given to the Historical Center or the MRA. Motion made by Member Bauman, second by Member Leitzen to pay the EDA the sum of $25,751.68 which consists of costs on the lots, plus interest on their checking and investments and ½ of the 2007 budget, less payments made the City made on their behalf of the EDA for web hosting costs and the welcome center. In return the City is to keep the reimbursement on the lots. Motion passed with Members Bauman, Letizen and Mayor Gall voting for and Members Brannan and Reding voting against. Adjourn – Motion made by Member Brannan, second by Member Reding to adjourn the meeting. Motion passed unanimously.
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