How to Management Time with Work and My Family

							Time Management
                  Successful
                    Time
                  Management
Time Management
                  There is an appointed time
                  for everything. And there is
                  a time for every event
                  under heaven--A time to
                  give birth and a time to die;
                  A time to plant and a time
                  to uproot what is planted.
                                   Ecclesiastes 3:1-2
Time Management         Where does time go?
                  • During an 80 year life span, it is estimated that
                    we spend:
                      7 years in the bathroom;
                      6 years eating;
                      5 years waiting in line;
                      4 years cleaning the house;
                      3 years in meetings;
                      2 years playing telephone tag
                      1 year searching for things;
                      8 months opening junk mail; and
                      6 months sitting at red lights
Time Management         Where does time go?
                  • During an average day, it is estimated that we
                    will:
                      Spend half of it sleeping, eating, grooming, and
                       commuting;
                      Be interrupted seventy-three times;
                      Take an hour’s worth of work home;
                      Spend less than five minutes reading;
                      Talk with your spouse for four minutes;
                      Exercise less than three minutes; and
                      Play with your child for two minutes.
Time Management        How do I manage time?
                  • Proper time management is more than keeping
                    a schedule….It is life management!
                  • Your time management skills should always be
                    grounded in your:*
                     Values;
                     Mission Statement;
                     Roles; and
                     Goals

                                           *General outline incorporates many of Steven Covey’s ideas.
Time Management         How do I manage time?
                  • Identify your governing values:
                      Values are the principles that govern your conduct;
                      Values are the attributes and qualities you most
                       want to be developed and exhibited on a daily basis
                  • Examples of governing values:
                     Love             Joy               Gentleness
                     Honesty          Teamwork          Faithfulness
                     Integrity        Patience          Professionalism
                     Peace            Service           Responsibility
                     Kindness         Goodness          Self-control
Time Management         How do I manage time?
                  • Explore your governing values:
                      Write a statement about how you will exhibit each
                       of your governing values on a daily basis.
                  • A value statement might look similar to the
                    following:
                      I will exhibit love to my students by ensuring that I
                       listen to each student;
                      I will exhibit honesty to my employer by ensuring
                       that I work the number of hours required of me.
                      I will exhibit faithfulness to my family by ensuring
                       that I spend quality time with them each evening.
Time Management         How do I manage time?
                  • Compose a mission statement for your life.
                      A mission statement contains:
                         A summary statement of your governing values (your
                          philosophy on life, if you will); and
                         An outline of the contributions you want to make during
                          your lifetime.
                  • A mission statement might look similar to the
                    following:
                      I make a positive difference in the lives of the
                       students I teach by providing a listening ear, a
                       caring heart, and professional work while
                       maintaining a strong love and devotion to my
                       family.
Time Management         How do I manage time?
                  • Identify your roles:
                      Your roles are your key relationships, areas of
                       responsibility, and areas of contribution.
                      Your roles are a natural outgrowth of your values.
                      Exploring your different roles enables you to see
                       that your life is made up of more than your job
                  • Examples of roles:
                     Spouse           Teacher           Facilitator
                     Parent           Counselor         Role Model
                     Child            Employee          Care Giver
                     Friend           Volunteer         Church Member
Time Management         How do I manage time?
                  • Identify your Goals.
                      Your goals are your “dreams with deadlines”
                      Your goals should be:
                           Specific
                           Measurable
                           Action-Oriented
                           Realistic
                           Timely
                      Your goals should be consistent with:
                         Your governing values
                         Your mission statement
                         Your life roles
Time Management         How do I manage time?
                  • As your goals are the link between your
                    governing values and your prioritized daily
                    tasks, understanding your self will lead to
                    good time management. (i.e. Good time
                    management is as simple as good self
                    management!)
                      Establish where your time is going.
                         Track the use of your time to see where it is going.
                         Observe whether or not your time is prioritized
                          according to your goals.
Time Management         How do I manage time?
                  • Calculate the amount of time you spend in the
                    following activities during an average day:
                      Sleeping;
                      Eating;
                      Personal grooming;
                      Commuting;
                      Work;
                      Additional education;
                      House cleaning;
                      Family time; and
                      Social and personal time
Time Management         How do I manage time?
                  • There are some important techniques you can
                    use to help you manage your life.
                      Use a daily planner
                         Write down your governing values, mission statement,
                          roles, and goals so that they are always with you.
                         Set aside time to plan out your week.
                         Schedule your fixed time.
                             Work, classes, church, family time, and appointments.
                             Do these tasks help you meet your goals?
                         Schedule your flexible time
                             Eat, sleep, chores, study time (plan two hours of study
                              time per week for every hour per week you spend in class)
                             Do these tasks help you meet your goals?
Time Management          How do I manage time?
                  • There are some important techniques you can
                    use to help you manage your life.
                      Use a daily planner
                         Assign priorities to the tasks designated in your flexible
                          time.
                             Assign priorities within the four quadrants: important and
                              urgent, important but not urgent, urgent but not important,
                              and not urgent and not important.
                             Use system such as A, B, and C to label them priorities
                              within quadrant
                             Know your most productive times of the day and schedule
                              your priority tasks at these times
                             Do your priorities enable you to meet your goals?
Time Management      How do I manage time?
                     URGENT        NOT URGENT
                      AND             BUT
                   IMPORTANT       IMPORTANT

                     URGENT        NOT URGENT
                       BUT             AND
                  NOT IMPORTANT   NOT IMPORTANT
Time Management         How do I manage time?
                  • Quadrant I
                     Urgent And Important
                        Tasks created when we find ourselves rushed to make a
                         deadline or to accomplish a task.
                        Estimated that we spend 90% of our time here.
                        Some of these crises can be avoided if time is spent
                         addressing the task while it is still in a non-urgent mode,
                         or quadrant II.
                        Examples: a crying baby, cramming for tomorrow's
                         examination, finishing a report due today, dealing with
                         patient emergencies.
Time Management         How do I manage time?
                  • Quadrant II
                     Not Urgent But Important
                        Acting on tasks in the second quadrant means focusing
                         on goal-oriented activities.
                        People tend to put quadrant II activities off until they
                         become more urgent, instead performing activities that
                         are less important and more urgent.
                        Put the items in quadrant II as first priorities and then fill
                         the rest of your schedule with activities from other
                         quadrants.
                        Examples: quality time with family, planning, improving
                         skills to increase productivity, preventative maintenance,
                         counseling, starting to study for the final examination on
                         the first day of class.
Time Management          How do I manage time?
                  • Quadrant III
                      Urgent But Not Important
                          Tasks created by time deadlines but have little value.
                          Examples: a one day sale that ends “today,” interruptions while you
                           are planning or studying, priorities of a leader that do not contribute to
                           personal goals or the mission of the organization, some phone calls,
                           some meetings, some projects, and some popular activities, etc.

                  • Quadrant IV
                      Not Urgent And Not Important
                          These are non-productive tasks that will not help you to reach your
                           goals and, therefore, time is lost that could be used on activities from
                           quadrants I or II priorities.
                          These activities are essentially “time wasters.”
                          Examples: worthless television shows, trivial pursuits, gossiping,
                           sleeping in, playing video games, and chatting on the phone
Time Management         How do I manage time?
                  • Steven Covey:
                     Keep in mind that you are always saying "no" to
                      something. If it isn't to the apparent, urgent things
                      in your life, it is probably to the most fundamental,
                      highly important things. Even when the urgent is
                      good, the good can keep you from your best, keep
                      you from your unique contribution, if you let it.
Time Management   What does it look like?
Time Management   What does it look like?
Time Management   What does it look like?
                         What are Some Resources?
Time Management
                  • The following web addresses offer different
                    types of planners and systems:
                      The Busy Woman at www.thebusywoman.com
                      FranklinCovey at www.franklincovey.com or their
                       online planner at www.franklinplanner.com
                      Day-Timer at www.daytimer.com
                      At-A-Glance at www.ataglance.com
                      Day Runner at www.dayrunner.com
Time Management         How do I manage “LIFE?”
                  • Summing up your new “life management”
                    skills:
                     Consider your goals.
                     How will your goals best be accomplished?
                     Order your priorities according to your goals.
                     Inscribe your scheduling decisions in your planner.
                     Carry out the plan you have made.
                     Enjoy being in control of your time!
Time Management         References
                  • Though the information in this presentation
                    does not come from any one source, there are
                    ideas proffered by others within this
                    presentation (Stephen Covey being primary) as
                    most time management systems teach many of
                    the same ideas. I simply tried to give you some
                    things to think about.