Letter to Cancel Wedding Contract by qoe11270

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									                                                                 4031 Hermon Hill
                                                            Christiansted, VI 00820
                                                                      340.772.3039
                                                                      340.332.0583
                                                          info@digitalislandvi.com


                 Wedding and Event Contract
Client’s/Bride’s Name:
Address/Phone/Email:

Client’s/Groom’s Name:
Address/Phone/Email:

Mailing Address Final DVD:

Wedding/Event(s):
 Location:
 Date/Time:
 # of Videographers-     Recording Format- HDV___ SD___           Price-$
Wedding/Event(s):
 Location:
 Date/Time:
 # of Videographers-     Recording Format- HDV___ SD___           Price-$
Wedding/Event(s):
 Location:
 Date/Time:
 # of Videographers-     Recording Format- HDV___ SD___           Price-$
Wedding/Event(s):
 Location:
 Date/Time:
 # of Videographers-     Recording Format- HDV___ SD___           Price-$
Wedding/Event(s):
 Location:
 Date/Time:
 # of Videographers-   Recording Format- HDV___ SD___        Price-$
Wedding/Event(s):
 Location:
 Date/Time:
 # of Videographers-   Recording Format- HDV___ SD___        Price-$
Wedding/Event(s):
 Location:
 Date/Time:
 # of Videographers-   Recording Format- HDV___ SD___        Price-$
Wedding/Event(s):
 Location:
 Date/Time:
 # of Videographers-   Recording Format- HDV___ SD___        Price-$
Wedding/Event(s):
 Location:
 Date/Time:
 # of Videographers-   Recording Format- HDV___ SD___        Price-$
Wedding/Event(s):
 Location:
 Date/Time:
 # of Videographers-   Recording Format- HDV___ SD___        Price-$
                                                        Subtotal-$
Notes:




                                            Estimated Total Cost-$
                     Recording and Final DVD:
      All recordings are performed with Sony Professional Cameras. We have two
HVR-Z1u (HDV High definition) cameras and one VX-2000 three chip camera.
All underwater housings are Light and Motion systems.
      Recordings may be captured in the HDV (High Definition) format or SD
(Standard Definition) formats. All images recorded in the HDV format are
Widescreen (16x9). The final recordings can be archived for future use (Blu-Ray)
and will be down converted to your prefered format (this is the format you will
view at home). You can choose from Widescreen or Letterbox.
      In the SD format you can choose; widescreen, letterbox or full screen. Please
analyze this closely. Once your event(s) is recorded you can not change your mind.

    Final DVD Choice:
               (HDV Downconverted) Standard Definition Widescreen (16x9)       _____
         (HDV Downconverted) Standard Definition Full Screen Letterbox (4x3)   _____
                                    Standard Definition Widescreen (16x9)      _____
                                     Standard Definition Full Screen (4x3)     _____

                       Musical Selections:
                                 Provided by The Client ____
                                 Provided by The Studio ____
                                                  Both ____



Pricing:
Inclusions:                   1 Videographer                   2 Videographers
Ceremony                      $600                             $800
Ceremony/Reception            $1300                            $1700
 2 Hrs of Reception
Scuba Video                   $500                             N/A
Daily Rates starting          $1800                            $2300
Add ons starting              $125/hr                          $250

        Custom packages available. Please inquire.
                                 Terms and Conditions:
Scope and Language: This contract supersedes any previous understanding, agreement or contract,
written or verbal, between Digital Island Inc (hereafter referred to as The Studio) and the contracting
party (hereafter referred to as The Client). The purpose of this contract is to protect both The Client and
The Studio. “Daily Rate” terms are for those events contracted on a daily rated schedule.

Reservation of Events: This contract constitutes an order for video services. Upon execution of this
contract and receipt of the retainer, The Studio will reserve the time(s) and date(s) agreed upon. If the
payments are not received at The Studio with in 30 days prior to the event (when applicable), The Studio
may cancel the reservation without further notification to The Client (verbal or otherwise). It is
understood that The Studio is booked for its time, and videography is not guaranteed if the event does not
adhere to the agreed upon event schedule, although all efforts will be made to provide overtime or
changes if possible. The “daily rated” event schedule maintains the flexibility of such production work.

Event/Changes: The Studio will make a reasonable effort to work with The Client should changes occur
on non daily rate billed events. Only “Daily rated” events/activities are flexible by default. If the event is
rescheduled (with in 30 days of the original date/time), and if The Studio is available, The Studio will
shoot the new date at the current rates in effect at the time of the change. If The Studio is not available on
the new date The Studio is obligated to refund payments made, less a non-refundable deposit of ($200).
If the event is cancelled with in 30 days and not rescheduled the Studio will refund payments made, less
the non-refundable deposit of ($200). If the event is cancelled with in less than 30 days of the event, The
Client will forfeit the full retainer (50% of the total contract). The Studio must be notified in writing of
any changes. If, by its own doing, The Studio defaults or is unable to perform the services agreed upon,
The Client will be given alternate choices (depending upon availability of other vendors) and a full refund
of the retainer at that time (including the non-refundable deposit).

Restrictions: The Client is aware that restrictions imposed by others (e.g., photographer, church,
reception hall, guests, etc.), and the constraints of the physical environment, safety, weather, and acts of
God can affect the quality and extent of video coverage possible. It is recommended that The Client gets
permissions for videotaping (in all the venues, halls, churches and properties) in writing from the owner
or manager well before the event takes place. The Studio guarantees coverage of all events only within
the bounds of any restrictions and constraints of the physical environment, safety, weather and acts of
God. The Studio cannot guarantee coverage of outside events during inclement weather although every
reasonable effort will be made to capture the event. The Client is responsible for obtaining all permissions
and clearances, etc., and adequate shelter from inclement weather and extreme temperatures as required
by The Studio to operate. Electromagnetic interference within the radio frequencies utilized by wireless
microphones systems may be caused by many sources, including but not limited to other wireless
microphone systems, radio and microwave transmitters, aircraft and other unexpected sources. The
Studio will take all measures to correct problems caused by interference, but cannot guarantee
interference free wireless audio recordings.

Display Rights: In signing this contract, The Client is acting as agents for all members of the party and
guests and grants The Studio all rights for display, airing, exhibition, promotion, newsletter, contests, and
advertising use of all videotapes produced under this contract.

Studio Liability and Guarantees: The Studio limits any liability for loss, damage, or failure to deliver
the event videotape for any reason to return of all payments made.
Property Rights: The Client warrants that he/she has the legal rights to anything the studio will
videotape, including photos, musical recordings, videotapes, or any other materials delivered to The
Studio for inclusion in The Client's videotape. The Client agrees to indemnify and hold The Studio
harmless for any loss, damage, or liability for infringement of any rights arising from the use or sale of
tapes The Client hires The Studio to produce, edit, or duplicate.

Production and Artisitic License: The Client has retained The Studio as the exclusive official
videographer to cover and produce the event(s). The Client grants The Studio full production and artistic
license regarding all aspects of production and postproduction. The Studio makes no guarantees either
expressed or implied in regard to aesthetic qualities of the completed video production. The Studio makes
no guarantees concerning any particular effect, interview or special request. In the event that a particular
segment of the event is not recorded, partially recorded, or recorded but not included in the Edited Master
Videotape, it is at the sole discretion of The Studio as the exclusive producer of the event producer. The
finished videotape will only be re-edited or touched up if The Client agrees to pay for the editing at a rate
of $50 per hour after the first complimentary hour. Those edit requests must be made with in one week of
receiving the final videotape/DVD. It is imperative that The Client mention any special topics that must
be covered in the video at the signing of this contract. The Studio is not liable for events uncovered.

Overtime: When event activities extend beyond the agreed upon time frame designated by The Clients
purchased package, and The Client requests extended coverage, overtime will be billed in one hour
increments at $125 per hour per videographer, until such time as The Client has departed or informs The
Studio to discontinue. This clause does not apply to daily rated events.

Food and Breaks: Food (and planned) breaks are expected during lengthy events/activities. At the
discretion of The Client, food may be provided when appropriate during intermissions or lulls of
activities during events. The Studio will plan to be independently self sufficient unless otherwise
noted in this contract. The Studio will require such breaks and will schedule them at the most
appropriate times. Daily rated events will include a schedule as well.

Delivery of Final Videotape/DVD: Normal delivery of The Client's videotape/DVD is within 3 weeks of
the event(s). This delivery schedule is only approximate, and among other factors, is dependent on The
Studio having received all production materials supplied by The Client for inclusion in the videotape. An
extended delivery schedule necessary for proper completion of the event videotape will not void this
contract and in the unlikely event that it is required, The Client will be notified in writing of the delay.
Additional tapes are available at $10/ DVD (while during the initial edit) and $20/DVD 14 days after final
approval. The Studio will ship the video to a location in the contiguous United States free of charge. It is
important that you view the video immediately, as any editing changes or found defects you wish to
correct can only be accomplished within the first 7 days after delivery confirmation to The Client.

DVD Compatibility: The Studio makes no guarantees as to the compatibilty of DVDs produced and The
Client’s DVD player, computer or other paler device. The final DVD will be recorded on high quality
DVD-R printable discs. Most players are compatible with these discs and the codecs used by The Studio’s
software. Every effort will be made to assisst with any technical issues, yet no guarantees are implied or
made, here in.

Widescreen/HDV Note: All projects/events/activities recorded in the HDV format will be down
converted to the Standard Definition format in either Widescreen format (16x9) or letter box full screen
format (4x3) with letterbox embedded (black bars top and bottom).

Payment: We accept cash, check, or money orders. Add 7% for credit cards through PayPal.
                               Signature Page


_____________________________________________
(Client’s/Groom’s signature)
_____________________________________________
(Client’s/Groom’s printed name and date)


_____________________________________________
(Client’s/Bride’s signature)
_____________________________________________
(Client’s/Bride’s printed name and date)




  X
  Sean Corsaut
  President, Digital Island Inc.




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