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Navy DPAS Overview Presentation1 - NAVSUP

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					DPAS Overview



     Defense Property Accountability System
                                                    DPAS Overview

   Overview
    DPAS Organization
    Technical Environment
    DPAS Functionality and Benefits
    Security
    Training & Customer Support
    DPAS Business Partners
    DPAS Inventory Capabilities
    Summary



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DPAS Organization



     Defense Property Accountability System
    About Us
 The Defense Property Accountability System (DPAS)
  offices are located in Columbus Ohio at Defense
  Supply Center Columbus (DSCC)

 The DPAS software application is serving the logistical
  needs of three major military branches and a
  significant portion of the Department of
  Defense. Currently, 10 million assets, in excess of 50
  billion dollars, are being managed by DPAS

 This program is administered by the Under Secretary
  of Defense for Acquisition, Technology and Logistics,
  a branch of the Office of the Secretary of Defense.

           https://www.dpas.dod.mil/

                       Navy Link:
       https://www.navsup.navy.mil/nppe



   Defense Property Accountability System
                                                                         DPAS Overview

   DPAS Organization                                                             AFIS
                                                                                           CCB
                                                                                                  DoDIG
                                                                                 Army             DSS
                                                                                 CIFA             DTRA
                                                                                 DARPA            Joint Staff
                                                                                 DAU              POW/MIA
                                                                                 DCMA             Marines
                                                                                 DeCA             MDA
                                                                                 DCAA             Navy
                                         PP&E PMO                                DoDEA            NGA
                                                                                 DFAS             NSA
                                          OUSD(AT&L)
                                                                                 DISA             PFPA
                                                                                 DLA              WHS




               SYSTEM HOSTING                            CENTRAL DESIGN ACTIVITY
                    DISA, Ogden, UT                         NAVSISA, Mechanicsburg, PA
       • Database Storage & Management                  • Software Development
       • System Operation & Security                    • Software Maintenance
       • Help Desk                                      • Customer Support



       PROGRAM MANAGEMENT SUPPORT                                     NAVY PP&E MANAGEMENT SUPPORT
                                                                                         Norfolk, VA
                  DFAS, Columbus, OH
                                                                  Conversions/User Access Financial Reporting
  Fielding & Conversion           Data Integrity & QA
                                                                  Navy Help Desk          Data Integrity & QA
  Field Training & User Support   Help Desk
                                                                  Central Catalog         Navy Policy Support




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                                                              DPAS Overview

   DPAS Asset Management System
    Provides accountability for…
          General Property, Plant & Equipment (Personal Property)
          Military Property (Considered as GPP&E)
          Government Furnished Equipment (GFE)
          Real Property / Stewardship Land
          Heritage Assets
    Provides asset management capabilities
          Authorized Allowances
          Inventory Management using the latest AIT technology
          Life Cycle Management (Add, Updates, Transfers, Dispositions)
          Reports/Inquires
          Statistics


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                                                          DPAS Overview

   DPAS Asset Management System
    Provides property financial reporting information
          Maintains Acquisition Cost & Accumulated Depreciation based on
           asset type
          Can be used as stand alone system or interfaced w/accounting systems

    Provides Supply Room Management capabilities* (In
     development)
          Manages Orders, Stockage, Issues, Customers
          Maximizes use of Vendor/Manufacturer affixed Bar Cd labels




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DPAS Technical
 Environment



   Defense Property Accountability System
                                                         DPAS Overview

   Technical Environment
    Operating Environment
          Microsoft Windows 2003 Server
          Microsoft Internet Information Services
          Microsoft SQL Server Database Management System
    Local Software
          Microsoft Operating System
          Microsoft Internet Explorer Web Browser
          Microsoft Active Sync (Scanners)
          Microsoft Excel
                                                                       Zero Footprint - No
          Adobe Acrobat Viewer                                         Custom Add-Ins




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                                                             DPAS Overview

   Technical Environment
    Scanners and Barcode printers
          Scanners:
                Intermec 751G CE.NET
                Intermec 700 Series PPC 2003
                Intermec 700 Series Windows Mobile 5.0
          Printers:
                Intermec – IPL II/III compatible
                Zebra – ZPL I/II compatible


   For additional information, visit: https://www.dpas.dod.mil




February 18, 2009                 Defense Property Accountability System     10
DPAS Functionality



     Defense Property Accountability System
                                                  DPAS Overview

   DPAS Functionality
   System features:
    Assets Managed by Catalog           Mass Change Capabilities
    Mfr Model / Part Nbr                UII Management
     Information Maintained
                                         PKE Access with User Roles
    Maintenance & Utilization            and features that limit user
                                          update/inquiry to the level
     tracking* (FY 10)
                                          required
    Automated forms
                                         Historical record of activity
    Document Attachment
                                         On-line help / Web-based
     capability
                                          Training


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                                                           DPAS Overview

   DPAS Functionality
   Benefits:

    Accounting, Accountability and              High Degree of Integration with
     Asset Management capability                    DOD Business Partners
    Total asset visibility and                   Agency Level Management
     redistribution capabilities                   Reports
    Supports Accountable and Non-                Excellent global customer
     Accountable Property Tracking                 support
    Compliance with DODI 5000.64
     “Accountability and
     Management of DoD-Owned
     Equipment and Other
        Accountable Property”


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DPAS Security



   Defense Property Accountability System
                                                            DPAS Overview

   DPAS Security
    Users are:
          Assigned a User Type (Security, Administrative, Agency
           Coordinator, Standard, etc.)
          Assigned to one or more Roles
          Assigned to Agency/Site/Accountable
           UIC/UIC/Custodian
          Within each Site have defined data access permissions
                Update – Site, Accountable UIC, UIC, Custodian
                Inquiry – Agency, Site, Accountable UIC, UIC, Custodian
                Reports - Agency, Site, Accountable UIC, UIC, Custodian


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DPAS Training and
    Support



     Defense Property Accountability System
                                                           DPAS Overview

   Web-Based Training
    Learning Management System (LMS) role based training in
     support of the DPAS application:
          Courses customized to meet the requirements of each DPAS role

    Interface with DPAS application for training certification:
          Upon successful completion of training, the DPAS application is
           updated giving the user access to the application

    Webinars:
          DPAS hosts information workshops that users can sign-up and attend

    Online Help:
          Help is a subset of the actual training course used the step the user
          through a particular process



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                                                             DPAS Overview

   DPAS Help Desk / Call Center
   Responsive:
    90% of calls answered within 3 rings
    80% issues resolved within 1 hour
    Using DFAS state-of-art software (Remedy)
   Service expectations:

    Operating hours: 6:00AM to 6:00PM

    Knowledgeable agents: former DPAS implementers, trainers, programmers

    During operating hours: calls usually answered immediately; if a voice mail is
        left, the call will be returned within one hour
          866-498-8687; DSN: 869-0888

    After hours: calls roll to duty person’s cell phone

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DPAS Business Partners



       Defense Property Accountability System
                                                       DPAS Overview

   External Business Partners
                                                                         ASSET
          CATALOG                  ASSET                                VISIBILITY
            FEDLOG             REDISTRIBUTION                             DoDSASP
                                        DAISY                            Cryptographic




       ACCOUNTING                                                       WIDE AREA
         DBMS / e-Biz                                                  WORKFLOW
        FAMIS / DWAS
     STARS / SABRS / BEIS                                            Receipts/G2G*/G2C*



      Capital Asset              Item Unique                     Real Property Unique
     Management             Identification (IUID)               Identification (RPUID)
  System (CAMS-ME)              Registry                               Registry



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                                                     DPAS Overview

   DPAS System Processes


                                                        Business
                    Receiving /                         Interfaces
            GEX       Due in                                         GEX
                                      database




                                      FEDOG




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                                                                       DPAS Overview

   DPAS System Processes

                    Excess            School             Excess
                     Asset           Donation           Notification


                                                       Excess


                                                                1
                                                                          GEX
                         database                  2
                                                      Receipt
                                                  Acknowledgment


                                    Processed As:
                                    Disposition - Transfer to DRMS
                                    Disposition - Excessed In Place
                                    Disposition - School Donation
                                    Excess Pre-Notification




February 18, 2009                           Defense Property Accountability System     22
                                                                DPAS Overview

   DPAS System Processes


                                                   Business
                                                   Interfaces
                       Asset
                    Disposition                                    GEX
                                  database




                                                                   Consumed, Sold, Lost, etc




February 18, 2009                    Defense Property Accountability System                    23
DPAS Inventory



   Defense Property Accountability System
                                                      DPAS Overview

   DPAS Inventory Capabilities
    Multiple types of Inventories – Custodian, Sensitive,
     Location, Cyclic, Custom
    Inventory By
          3 of 9 Bar Cd
          pRFID Tag
          Serial Nbr Verify (e.g. Weapons)
          Paper Inventory Listing (Manual Update)
    Automated Reconciliation Report
    Statistics Provided

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                                               DPAS Overview

   Scanner Download Inventories




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                                               DPAS Overview

   Automated Inventory Scanning




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                                               DPAS Overview

   Scanner Upload




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                                                                DPAS Overview

   Asset & Location Label Printing
    Labels Printed Directly From DPAS
    Support for Intermec and Zebra Printers
    5 Different Size Labels
         User defined text values
         Graphics

   Location Label has embedded indicator to auto update Location
     while conducting the inventory



                    Sample 3 x 1 label                            Sample 4 x 1 label
                    3of9 and UII Mark                           3of9, UII Mark and Logo



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                                               DPAS Overview

   Inventory Status Report




February 18, 2009   Defense Property Accountability System     30
                                                           DPAS Overview

   Passive RFID Technology
    Utilizes The Gen 2 915 MHz Passive RFID “pRFID” Tag
          DPAS Encodes The RFID Tag As Label Is Printed
    Hardware Required
          Intermec Pocket PC 2003 / Windows Mobile 5.0 Scanner
          Intermec IP4 pRFID Reader
          Zebra R110xi pRFID Equipped Label Printer
          4x1 Label Stock With Gen 2 915 MHz Tags
    Benefits:
          Reduces Fatigue while conducting Inventories
          Less Workplace Disruption
          Faster Reads
          Improved Accuracy

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                                                      DPAS Overview

   Other Scanner Capabilities
    Asset Relocation
    Action Item Capture
    Label Print Request
    UII Capture / Associate
    Supply Room Receipts / Issues / Inventory*
    Asset Receiving**                                UII Capture / Associate



      * - FY09
      ** - Planned




February 18, 2009          Defense Property Accountability System               32
DPAS Summary



   Defense Property Accountability System
                                               DPAS Overview

   DPAS Summary
   Is an asset management system designed to
    support all DoD property requirements and
    requirements related to property e.g.
    Financial reporting of capital assets
   Is designed to track/manage assets from
    acquisition through disposition
   Meets property requirements of the BEA



February 18, 2009   Defense Property Accountability System     34
                                                 DPAS Overview

   DPAS Summary
    Has Business Partner Relationships to support
     integration across the enterprise
    Is a Web-Based application with full PKE
     implementation
    Is DoD owned and managed
    Is designed and supported by property professionals
    Has an Authority To Operate “ATO” valid through
     June 6, 2011


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