How to Increase Credit by hoq17523

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									                                  STARS Commonly Used Transaction Codes
                                         Quick Reference Guide
APPROPRIATIONS - Records appropriation or expenditure limitations authorized by the Legislature. These
transactions are processed by staff in the Division of Accounts and Reports.

       401 Appropriation (used for original and supplemental appropriations and appropriation revisions)
       403 Reappropriation (appropriate prior year spending authority to new fiscal year)
       405 Reserve Appropriation (the portion of an appropriation not available for agency use without Legislative
           approval)
       406 Transfer Appropriation
       407 Lapse (cancel) Appropriation.

CORRECTING ENTRIES (Funding Changes) - Transactions used to correct funding line data elements.
Correcting entries are made on journal vouchers and consist of one transaction using a reverse code to reverse the
original funding and a second transaction to record the corrected funding. For receipt transactions, the transaction
code used to record the original entry is also used for making funding corrections.

      780     Increase Expenditures - Vendor Number Required (use when 1099 subobject codes involved; original
              payment TC's 703, 704, 705, and 706)
      781     Increase Vendor Refund - Fund Level - Revenue (original payment TC 717 or 734)
      783     Increase Expenditures - (original payment TC's 703, 704, 705, 706, 707, 730, 731, 732, and 733)
      784     Increase Vendor Refund - Budget Unit Level - Revenue (original payment TC 723 or 735)
      789     Increase Setoff Credit Memo (original TC 756; A & R use only)
      790     Increase Credit Memo (original TC 755)
      791     Increase Vendor Refund - Fund Level - Suspense & Clearing Funds (original payment TC's 702, 710,
              and 736)
      792     Increase Vendor Refund -Budget Unit Level - Revenue - No Vendor Number (original payment TC 699)
      793     Increase Vendor Refund -Fund Level - Revenue - No Vendor Number (original payment TC 700)

DISBURSEMENTS - Records transactions used to make payments by either warrant or interfund transfer. Payments
may be recorded as either expenditures or refunds.

   Expenditures - Records payments for goods and services or for other agency obligations. Payment may be made
   by warrant (or electronic payment) to external vendors or by interfund transaction for intra-agency or inter-agency
   obligations.

      703     Warrant - Unencumbered Payment
      704     Warrant - Firm Encumbered Payment
      705     Warrant - Contingent Encumbered Payment
      706     Warrant - Pre-encumbered Payment
      707     Warrant - No Vendor Number (requires A & R approval)
      713     Manual Warrant - Unencumbered (emergency use with A & R approval)
      714     Manual Warrant - Firm Encumbered (emergency use with A & R approval)
      715     Manual Warrant - Contingent Encumbered (emergency use with A & R approval)
      716     Manual Warrant - Pre-encumbered (emergency use with A & R approval)
      730     Interfund Transfer - Pre-encumbered Payment
      731     Interfund Transfer - Contingent Encumbered Payment
      732     Interfund Transfer - Firm Encumbered Payment
      733     Interfund Transfer - Unencumbered Payment



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                                  STARS Commonly Used Transaction Codes
                                         Quick Reference Guide
      755     Warrant - Credit Memo (reduces expenditures and warrant by the amount of the credit memo; can be
              used with TC's 703, 704, 705, or 706; expenditure amount must be greater than credit memo)
      756     Warrant - Setoff Credit Memo (used by A&R Setoff Program - reduces warrant by the amount withheld
              for possible setoff)

   Refunds - Records payments to return money received by an agency to the original payer. The transaction code to
   use is dependent on the transaction code used to record the original receipt of funds. The refund transaction
   reduces the original receipt.

      699     Warrant - Budget Unit Level - Revenue - No Vendor Number (original receipt TC 604; A & R approval
              required)
      700     Warrant - Fund Level - Revenue - No Vendor Number (original receipt TC 602; A & R approval
              required)
      702     Warrant - Fund Level - Suspense/Clearing Fund (original receipt TC 606)
      710     Manual Warrant - Fund Level - Suspense/Clearing Fund (emergency use with A & R approval;
              original receipt TC 606)
      717     Warrant - Fund Level - Revenue (original receipt TC 602)
      723     Warrant - Budget Unit Level - Revenue (original receipt TC 604)
      734     Interfund Transfer - Fund Level - Revenue (original receipt TC 632)
      735     Interfund Transfer - Budget Unit Level - Revenue (original receipt TC 633)
      736     Interfund Transfer - Fund Level - Suspense/Clearing Fund (original receipt TC 636)

ENCUMBRANCES - Records obligations that have been incurred by an agency and will be paid at some future date.
Encumbrance transactions reserve spending authority and/or cash for the future payment of the obligation.

   Contingent - Used for obligations that will be paid in the future from funds expected to be available when the
   obligation comes due. Reduces (reserves) available spending authority but not available cash.

       814 Adjust Encumbrance
       816 Cancel Encumbrance
       864 New Encumbrance (or add a new funding line to an existing encumbrance)
       865 New Encumbrance - Pre-encumbered (or add a new pre-encumbered funding line to an existing
           encumbrance)
       892 New Encumbrance - DA-118 (used for end-of-year obligations that won't be paid by year-end)

   Firm - Used for obligations that will be paid in the future when the obligation comes due from funds currently
   available . Reduces (reserves) available spending authority and available cash.

       804 Adjust Encumbrance
       806 Cancel Encumbrance
       854 New Encumbrance (or add a new funding line to an existing encumbrance)
       855 New Encumbrance - Pre-encumbered (or add a new pre-encumbered funding line to an existing
           encumbrance)
       891 New Encumbrance - DA-118 (used for end-of-year obligations that won't be paid by year-end)

   Pre-Encumbrance - A memo entry used to record anticipated obligations without reducing (reserving) available
   spending authority or cash balances. Transactions are entered on-line in STARS.

       824 Adjust Pre-Encumbrance


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                                  STARS Commonly Used Transaction Codes
                                         Quick Reference Guide
       825 Cancel Pre-Encumbrance
       874 New Pre-Encumbrance (or add a new funding line to an existing pre-encumbrance)

END-OF-YEAR - System generated transactions that are used in closing one fiscal year and opening the next.

      250     Open Average Daily Cash File Balance (new fiscal year)
      251     Open General Ledger Debit Balance Account (new fiscal year)
      252     Open General Ledger Credit Balance Account (new fiscal year)
      354     Re-Establish Firm Encumbrance/Appropriation (recorded in new fiscal year in old BFY account)
      355     Re-Establish Contingent Encumbrance/Appropriation (recorded in new fiscal year in old BFY account)
      358     Lapse Unencumbered Appropriation (old fiscal year)
      359     Re-Establish Available Appropriation Balance (recorded in new fiscal year in old BFY account)
      360     Reappropriate Available Appropriation Balance (recorded in new fiscal year in new BFY account)
      361     Reserve Reappropriation (recorded in new fiscal year in new BFY account)
      366     Close General Ledger Debit Balance Account (close to fund balance - unreserved, undesignated)
      367     Close General Ledger Credit Balance Account (close to fund balance - unreserved, undesignated)
      368     Close General Ledger Debit Balance Account (close to retained earnings - unreserved)
      369     Close General Ledger Credit Balance Account (close to retained earnings - unreserved)
      951     Unencumbered Cash Carry Forward (for budget unit level accounts)
      952     Encumbered Cash Carry Forward (for budget unit level accounts)

PAYROLL (SHARP) - Transaction codes used to record original payroll charges and adjustments in STARS.

      543     Payroll Expenditure (used by SHARP to record payroll adjustments (EE & ER taxes, contributions and
              deductions - original TC 744) and by agencies to make prior period funding adjustments)
      602     Cash Receipt - Revenue - Fund Level (personal reimbursement of arrearage - ADVNCE deduction
              code)
      603     Cash Receipt - Recovery of Expenditure -Fund Level (personal reimbursement of arrearage - ADJUST
              deduction code)
      604     Cash Receipt - Revenue - Budget Unit Level (personal reimbursement of arrearage - ADVNCE
              deduction code)
      726     Payroll Expenditure - Adjust Net Pay or Cancel Net Pay for Direct Deposit (original TC 745)
      743     Payroll Expenditure - Net Pay (cancel net pay - check; original TC 745)
      744     Payroll Expenditure - Firm Encumbrance (EE & ER taxes, contributions, and deductions)
      745     Payroll Expenditure - Net Pay - Firm Encumbrance
      856     Record Firm Encumbrance - Payroll

RECEIPTS - Records the deposit of money in a fund or account. Receipts may be recorded, as appropriate, as either
revenue, recovery of expenditures, or due to other funds.

   Revenue - Money received from the collection of taxes, the issuance of licenses and permits, the sale of goods
   and services, the receipt of federal funds, and other activities for which fees are charged. Money is deposited at
   the budget unit or fund level as appropriate.

      602     Cash Receipt - Fund Level - Deposit with State Treasurer
      604     Cash Receipt - Budget Unit Level - Deposit with State Treasurer
      632     Cash Receipt - Fund Level - Interfund Transfer
      633     Cash Receipt - Budget Unit Level - Interfund Transfer


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                                  STARS Commonly Used Transaction Codes
                                         Quick Reference Guide
   Recovery of Expenditures - Money received from the recovery of expenditures previously made by an agency.
   Recoveries generally result from the return of merchandise or inadvertent overpayments to a vendor. These codes
   reduce expenditures in the original paying fund and the original payment funding should be used on the receipt
   transaction.

      603     Cash Receipt - Deposit with State Treasurer
      631     Cash Receipt - Interfund Transfer

   Due to Other Funds - Money received when the final disposition of the funds are not known at the time of
   deposit. Used primarily with suspense, clearing, and temporary deposit funds. Also used by the State Treasurer to
   charge credit card fees to an agency's credit card clearing fund.

      606     Cash Receipt - Fund Level - Deposit with State Treasurer
      609     Cash Receipt - Fund Level - Credit Card Fees (used with a reverse code as negative receipt by the
              State Treasurer to record credit card fees in an agency's credit card clearing fund)
      636     Cash Receipt - Fund Level - Interfund Transfer

WARRANT RELATED TRANSACTIONS - Transactions used to record the writing of warrants, cancellation of
warrants, or the outlawing of warrants. These transactions are either system generated or processed by A & R staff.

      301     Warrant Issued
      303     Warrant Issued - No Vendor Number
      305     Cancelled Warrant - Expenditure (original payment TC's 703, 704, 705, 706, 713, 714, 715, and 716)
      307     Cancelled Warrant - Refund - Fund Level (original payment TC 717)
      308     Cancelled Warrant - Refund - Budget Unit Level (original payment TC 723)
      309     Cancelled Warrant - Refund - Fund Level - No Vendor Number (original payment TC 700)
      310     Lost Warrant
      311     Lost Warrant - No Vendor Number
      312     Cancelled Warrant - Refund - Budget Unit Level - No Vendor Number (original payment TC 699)
      338     Redeemed Warrant
      340     Cancelled Warrant - Refund - Fund Level - Clearing/Suspense Funds (original payment TC 702, 710)
      647     Outlawed Warrant - Proprietary Fund - Budget Unit Level (TC 535 used to transfer cash)
      648     Outlawed Warrant - Governmental/Trust Fund - Budget Unit Level (TC 533 used to transfer cash)
      649     Outlawed Warrant - Proprietary Fund - Fund Level (TC 532 used to transfer cash)
      650     Outlawed Warrant - Governmental/Trust Fund - Fund Level (TC 530 used to transfer cash)




   Revised August 20, 2002                              4 of 4                ffac087d-d2b9-4bd8-a60c-00881d216550.xls

								
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