Intake _ Orientation - Florida Department of Juvenile Justice

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Intake _ Orientation - Florida Department of Juvenile Justice Powered By Docstoc
					                                                         Draft Pre-Certification Tool


                                                                                  Non
Admission and Orientation                               Reference    Compliance
                                                                                  Compliance
                                                                                             N/A   Comments
1. Procedures are in place and staff have been
trained to perform the following admission and
intake functions:
  A. Inspection of law enforcement and judicial
  paperwork.
  B. Juvenile Justice Information System (JJIS)
  paperwork.
  C. Actions to take if documents are missing.
  D. Procession questionable court orders.
  E. Procedures to follow in case a youth is received
  who is inebriated, under the influence of chemical
  intoxicants, or in need of emergency care.
2. An F.O.P. outlines detailed procedures for
processing youth upon arrival at the facility to
include:
  A. Electronic search
  B. Frisk search
  C. Admission interview
  D. Provision of telephone calls
  E. Photograph
  F. Personal Property inventory
  G. Strip search
  H. Shower
  I. Body chart
  J. Issue of clothing , personal hygiene items and
  bedding
3. Equipment and supplies are available to take
current photographs of youth.




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                                                          Draft Pre-Certification Tool
                                                                                   Non
Admission and Orientation                                Reference    Compliance
                                                                                   Compliance
                                                                                              N/A   Comments
4.The facility has developed a Classification System
designed to assist in identifying special needs and
risk factors associated with each youth, which in turn
guides decisions relative to separating and/or
segregating youth based on age, sex and behavior.
  A. The youth's physical characteristics
  B. Level of maturity
  C. Seriousness of offense
  D. Prior delinquent history and gang affiliation
  E. Level of aggressiveness upon admission
  F. Past assaultive behavior, sexual misconduct or
  emotional disturbance
  G. Legal and screening information received from
  intake
  H. The youth's attitude and mood at the time of
  admission
5. Procedures have been adopted regarding steps to
be taken prior to assigning a youth to a multiple
occupancy room.
6. The Superintendent has designated locations and
procedures for continuous staff observation of
seriously ill, mentally disturbed, injured or non-
ambulatory youth.
7. There is a written prohibition against placing
youth with a history of sexual offenses or sexual
abuse in a room with another youth.
8. Provisions have been made for a snack or meal if
youth are received in the evenings or at night.
9. The F.O.P. explains how youth rooms are to be
maintained and provides for the inspection of rooms
by staff prior to youth being assigned.




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                                                                                   Non
Admission and Orientation                                Reference    Compliance
                                                                                   Compliance
                                                                                              N/A   Comments
10. An F.O.P. has been developed which lists the
type and amount of clothing items, shoes, bedding
and hygiene items that will be issued or made
available for youth. The F.O.P. includes the
following items and time frames:
  A. Deodorant - daily
  B. Toothbrush and toothpaste - a.m. - p.m.
  C. Shaving equipment - daily
  D. Shampoo - daily
  E. Clean outer clothing - three times a week
  F. Clean underwear and towels - Daily
  G. Clean linen - twice a week
  H. Female sanitary products - as requested.
11. The institutional store of clothing and shoes
reflects a sufficient supply of various sizes so as to
allow for initial issue and replacement of items as
required.
12. Clothing is climate appropriate and is adequate
to provide protection from the weather.
13. The F.O.P. requires that youth shower at least
once a day unless there is a medical reason to the
contrary, and also permits showering after
involvement in strenuous physical activity. If
procedure establishes a maximum time for
showering, it is not less than five minutes.
14. The F.O.P. provides that toothbrushes be labeled
with youth's name and kept in a clean, secure
location when not in use.
15. The F.O.P. requires that youth be kept under
constant visual observation while they are in
possession of razors, and that razors are stored in a
secure location when not being used.



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                                                          Draft Pre-Certification Tool
                                                                                   Non
Admission and Orientation                                Reference    Compliance
                                                                                   Compliance
                                                                                              N/A   Comments
16. The facility provides an orientation for the youth
within 24 hours of admission and is documented
accordingly.




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                                                             Draft Pre-Certifcation Tool


                                                                      Non
         Physical and Electronic Security                Compliance
                                                                      Compliance
                                                                                 N/A       Comments
1. There are F.O.P.'s to cover physical security
issues.
2. The F.O.P.'s address internal and external security
components:
   A. All existing security cameras are operational
and in use. The cameras provide a clear picture
covering a logical camera angle for the supervision
of youth and the safety and security of staff and
youth.
   B. All video and audio systems with recording
capability maintain a minimum of a 30-day history.
In cases where incidents (IG, abuse etc) are
suspected to have occurred, the tapes are retained
until the issue has been resolved
   C. Security lighting is provided around the
outside perimeter of the building and all lighting
within the facility is effective and efficient.
3. The Superintendent or designee has developed
procedures for distribution of and efficient and
effective operation of:
   A. Check out/in of equipment (e.g., flashlights,
handcuffs, radios, cellular phones)
   B. Intercom systems
   C. Interlocking doors, windows, and electronic
controls, metal detectors
4. Perimeter checks are to be conducted on each shift
and documented in the facility logbook.




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                                                               Draft Pre-Certifcation Tool
                                                                        Non
         Physical and Electronic Security                  Compliance
                                                                        Compliance
                                                                                   N/A       Comments
  A. Perimeter checks are to include, at a minimum,
the outdoor area, sally ports, gates and security
fences to ensure they have not been tampered with
and are secure and to check for contraband that may
have been placed in the outdoor recreation area.

  B. All vehicles (facility owned, staff and private)
are checked to see that windows are closed and doors
are locked.
  C. All doors, locks (mechanical and electronic),
and windows are operational and in good repair.
  D. All mechanical restraints (i.e. handcuffs,
restraining belt, leg cuffs,) are operating correctly.
5. To ensure proper security:
  A. All doors are closed and locked when not in
use to include, but are not limited to, closets, office,
laundry, classroom and storage rooms.
  B. All occupied and unoccupied cell room doors
are closed and locked at all times.
  C. No door shall be propped open unless approved
by the Superintendent or designee for documented
extenuating circumstances.
  D Cell doors are opened and secured individually
except during a facility emergency as identified in
facility operating procedures.
6. The F.O.P.'s address internal security components:

 A. Internal facility checks are to be conducted on
each shift to ensure all security equipment is
working properly and this inspection is documented
as an entry within the Detention Facility
Management System.


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                                                                Draft Pre-Certifcation Tool
                                                                         Non
          Physical and Electronic Security                  Compliance
                                                                         Compliance
                                                                                    N/A       Comments
 B. All noted deficiencies are to be reported to
maintenance and repaired as quickly as possible.
  C. Internal facility checks are to include, at a
minimum, inspection of all rooms for contraband
and facility safety and to ensure that all areas are
secured. All doors, locks (mechanical and
electronic), and windows are physically inspected as
well as all security items and equipment.
7. The superintendent or designee conducts a
minimum of two random security audits annually.
8. The facility has a fire prevention program. There
is a fire safety log in which all fire safety
inspections, corrective actions, fire drills, and results
of periodic fire safety inspections by designated staff
are documented.
9. The facility has a 911 policy and the 911 posters
are posted as required in all living and youth
accessible areas including the mods, the kitchen,
medical areas, mental health areas and school areas.
                                                                         Non
                   Master Control                           Compliance
                                                                         Compliance
                                                                                    N/A       Comments
1.There are F.O.P.'s to cover Master Control issues.

2.The Superintendent shall ensure that the security
station or Master Control shall have all visitors, both
visiting DJJ staff and others, sign in and out on the
appropriate logs, either electronic or bound, and
relinquish any items classified as contraband prior to
entering the secure area.
3.The Facility Operating Procedures state that
Master control monitors and controls the CCTV
system, radio communications and security systems.
Master Control authorizes all movement of youth
prior to the actual movement.
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                                                           Draft Pre-Certifcation Tool
                                                                    Non
         Physical and Electronic Security              Compliance
                                                                    Compliance
                                                                               N/A       Comments
4. A bound log book is used for documentation of
the following:
 A. Emergency situations including all contacts to
the Florida Abuse Hotline and the Central
Communications Hotline.
 B. Incidents, including those which require a
Protective Action Response report.
 C. All drills
 D. Documentation of receipt of medical and
mental health alerts.
 E. Population counts at the beginning and end of
each shift.
 F. Population counts throughout the shift as the
count changes.
 G. Youth counts following emergency situations.

 H. Youth group movement.

I. Admissions and releases.

J. Presence of law enforcement.

 K. Name of youth placed in confinement and other
information as specified by FOP's.
                                                                    Non
                    Key Control                        Compliance
                                                                    Compliance
                                                                               N/A       Comments
1. There is a written F.O.P. addressing key control.


2. The purpose of key control is clearly stated.
3. Violations of the F.O.P. are reported to facility
management and appropriate corrective actions are
initiated.

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                                                             Draft Pre-Certifcation Tool
                                                                      Non
         Physical and Electronic Security                Compliance
                                                                      Compliance
                                                                                 N/A       Comments
4. One individual has been designated as the key
control staff.
5. One individual has been designated as the
assistant key control staff.
6. Keys are classified as active, file, restricted and
emergency.
7. The master control is responsible for the
inventory, issuance, return, and documentation of
active, restricted, and emergency keys in the control
room.
8. File keys or cutting codes are accessible only to
key control staff or assistant key control staff.
9. The following keys are restricted:
  a) Personal property storage
  b) Records (youth and staff)
  c) Medical departments
10. Restricted keys are clearly separated from active
keys.
11. Access to the emergency key locker is designated
in writing and is limited to the key control staff,
assistant key control staff, and shift supervisor.

12. Permanent-issue keys are kept to a minimum.
13. All permanent-issue keys are authorized in
writing by the Superintendent.
14. Each key is identified with a control code, which
distinguishes it from other keys.
15. All rings are brazed closed or secured with
permanent fasteners.
16. Each ring includes a tag indicating the number
of keys on the ring.
17. All keys/key rings are assigned a hook with a
corresponding code.

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                                                            Draft Pre-Certifcation Tool
                                                                     Non
         Physical and Electronic Security               Compliance
                                                                     Compliance
                                                                                N/A       Comments
18. All key lockers are kept locked when not in use.

19. As necessary, a key to the emergency key locker
can be removed by breaking a glass enclosure.

20. All changes in lock locations, key locations and
key duplications are authorized by facility
management.a master key inventory maintained in a
21. There is
secure place.
22. There is a key ring reference file.
23. Emergency keys are checked at least quarterly to
ensure they work.
24. The facility ensures that no personal keys are
allowed in any areas of the facility that youth have
access.
25. The F.O.P. includes procedures for lost,
misplaced or damaged keys.
26. The F.O.P. prohibits youths from possessing
security and personal keys.
27. The F.O.P. includes procedures to be followed
in the event an employee carries a key home.
28. All keys that are necessary for unlocking doors
of egress are individually identified by both touch
and sight.
                                                                     Non
   Supervision, Youth Movement and Counts               Compliance
                                                                     Compliance
                                                                                N/A       Comments
1. There is a current written F.O.P. addressing youth
movements. The F.O.P. addresses the following:

 A. Officers must be aware of the location of all
youth assigned to their supervision at all times
 B. Officers shall monitor the movement of youth in
their direct care from one location to another

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                                                              Draft Pre-Certifcation Tool
                                                                       Non
         Physical and Electronic Security                 Compliance
                                                                       Compliance
                                                                                  N/A       Comments
 C. All youth shall be in sight of at least one Officer
at all times.
D. Master Control authorizes all movement of youth
prior to the actual movement.
2. There is an F.O.P. that requires Master Control to
be provided with up-to-the-minute information
regarding all movement of youth (e.g., admission to
the hospital, court hearings, medical appointments).
3. The F.O.P. details requirements for observation
when youth is confined to a room, whether for
sleeping, disciplinary or other reasons as follows:
   A. Visual observations shall be documented to
  include the time of the observation and the
  initials/identification of the Officer completing the
  observation.
   B. . That there are no obstructions over windows
  and areas staff are likely to be and direct line of
  sight.
  Levels of supervision:
  1). Standard Supervision – Visual Observation
every ten minutes.
   2). Close Supervision – visual observations every
five minutes.
  3). Constant Supervision – continuous and
uninterrupted observation.
  4). One–to–One Supervision – supervision of one
youth by one staff member who must remain within
five feet of the youth at all times.
4. There is a current written F.O.P. addressing the
following types of counts:
  A. Master control counts
  B. Formal counts
  C. Informal counts

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                                                             Draft Pre-Certifcation Tool
                                                                      Non
         Physical and Electronic Security                Compliance
                                                                      Compliance
                                                                                 N/A       Comments
   D. Emergency counts
5. The F.O.P. provides guidelines for staff to follow
when conducting counts.
6. Formal counts are conducted at the beginning and
end of each shift, prior to and following routine
group movement, anytime a population change
occurs and randomly, and at least once on each
shift..
7. All formal counts and emergency counts are
reported to the master control, verified by the master
control staff and documented in the facility logbook.
8. Informal counts made between formal counts and
after dark are on an irregular basis.
9. The F.O.P. requires that a running count be
maintained by master control to provide
accountability of youths authorized to exit or enter
the center.
10. The F.O.P. specifies conditions that should exist
in order for an emergency count to be taken, such as:
   A. Reasonable belief a youth is missing.
   B. After a major disturbance.
   C. When visibility is limited, such as during a
  power failure.
   D. At other times as deemed necessary.
11. All counts are properly documented in the
logbook and retained for three years.
12. Staff follow good basic supervision practices,
including:
 A. Effective positioning of staff for optimum sight
and sound supervision.
 B. Communicating effectively with other staff.
 C. Communicating effectively with youth.


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                                                                     Non
         Physical and Electronic Security               Compliance
                                                                     Compliance
                                                                                N/A       Comments
13. There are current written F.O.P.’s addressing
the following types of searches:
 A. Searches of youth upon admission (including
strip search)
 B. Frisk search of youth following outdoor
activities, meals, school, visitation, etc
 C. Searches of visitors for contraband with an
electronic search device.
 D. Facility searches for contraband (room searches,
etc.).
 E. Searches of correspondence to and from youth
for contraband.
 F. Searches of common areas before and after use
by youth (e.g., recreation fields, day rooms, class
rooms, visitation rooms, dining rooms).
 G. Searches of common areas at the beginning of
each shift (e.g. recreation fields, dayrooms,
classrooms, dinning halls, etc).
                                                                     Non
Tool And Sensitive Item Control                         Compliance
                                                                     Compliance
                                                                                N/A       Comments
1. There is a written F.O.P. addressing tool and
sensitive item control.
2. The purpose of tool and sensitive item control is
clearly stated.
3. Tool Policy violations are reported to facility
management and appropriate corrective actions are
initiated.
4. Perpetual inventories of all tools are maintained.
Inventories are conducted monthly and signed by the
Assistant Superintendent responsible for this area.
Any discrepancies are immediately reported to the
Shift Supervisor and the Assistant Superintendent.



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                                                              Draft Pre-Certifcation Tool
                                                                       Non
         Physical and Electronic Security                 Compliance
                                                                       Compliance
                                                                                  N/A       Comments
5. Inspections of tool control areas are conducted
monthly and the results of these inspections are
submitted to the Superintendent or designee.
6. The Superintendent approves all tools received.
7. Tool pouches, boxes or tool kits in vehicles are
not accessible to youth and contain an inventory list.
8. Ladders are secured in a location not accessible to
youth and when in use are under direct employee
supervision.
9. Youth are forbidden the use of or access to any
tools and kitchen or medical equipment.
10. Youth use cleaning items such as a mop, brooms,
and buckets and other common household items
under direct supervision.
11. Tools that can be marked without damage are
etched with an ID code identifying the tool as facility
property.
12. All tools are stored in a locked area when not in
use.
13. A tool checkout log is maintained for all tools
issued.
14. Broken or defective tools are removed for repair
or replacement. Tool replacement is noted in writing
and verified by an Assistant Superintendent.
15. Only those tools required to affect repairs are
removed from the secure storage areas. Immediately
following completion of repairs, the tools are
returned to the appropriate storage area and properly
secured.




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                                                              Draft Pre-Certifcation Tool
                                                                       Non
         Physical and Electronic Security                 Compliance
                                                                       Compliance
                                                                                  N/A       Comments
16. Staff assigned to facility entry points must
positively identify private contractors and repair
service personnel before allowing entry into secure
areas of the facility. Contractors receive written
instructions outlining their responsibility with tools.
17. In the event a tool is missing the all youth are
locked down and the Shift Supervisor shall initiate a
search. The Superintendent is notified in writing and
a missing tag is hung on the shadow board until a
replacement tool is in place.
18. Youth are prohibited in areas were tools are
being used. When repairs are completed or work has
ceased for the day the Shift Supervisor must ensure
that working areas are thoroughly cleaned and
inspected for contraband before allowing youth
access.
19. Kitchen knives and other hazardous kitchen
sharps are stored in a locked cabinet, drawer or
toolbox that contains the cabinet’s inventory. All
kitchen storage for knives and utensils are secured
when not in use.
20. An itemized inventory of all culinary equipment,
including kitchen knives and other hazardous kitchen
implements, is conducted by the kitchen staff upon
reporting for duty. All equipment is accounted for
prior to the departure of the kitchen staff.
21. Eating utensils used by youth are counted prior
to, and following the issuance of, to ensure their
return.
Poisonous, Flammable, and Toxic Item Control                           Non
                                                          Compliance
                                                                       Compliance
                                                                                  N/A       Comments
1. All poisonous, flammable, and toxic items are
inventoried monthly.

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                                                                      Non
         Physical and Electronic Security                Compliance
                                                                      Compliance
                                                                                 N/A       Comments
2. All poisonous, flammable, and toxic items are
secured when not in use.
3. The use of hazardous material shall be consistent
with the manufacturers’ instruction and all safety
precautions shall be followed.
 A. All poisonous, flammable, and toxic materials
have the Material Safety Data Sheets (MSDS) on
hand in the facility. Toxic or caustic materials shall
not be allowed to enter into the facility unless a
Materials Safety Data Sheet (MSDS) is on file in an
MSDS logbook and posted near items. A master
copy of the MSDS logbook shall be maintained in an
accessible binder for all personnel to review at all
times.
 B. No hazardous chemicals should be mixed, as
this could result in an explosion or emission of toxic
gas.
 C. Poisonous, flammable, and toxic fluids and other
dangerous substances may by used only by
authorized personnel.
                                                                   Non
             Riot and Disturbances Plan                 Compliance
                                                                   Compliance
                                                                              N/A          Comments
1. There is a written plan dealing with riots and
disturbances.
2. The plan has been reviewed and approved by the
DJJ Regional Director or designee
3. The plan provides for the immediate notification
of appropriate facility personnel, law enforcement,
IG, Region HQ and others as necessary; in
accordance with Department policies.
4. Procedures are provided to place the facility in the
appropriate level of alert.
5. The plan details the procedures to resolve the
situation, including:
                                                                         16
                                                          Draft Pre-Certifcation Tool
                                                                   Non
        Physical and Electronic Security              Compliance
                                                                   Compliance
                                                                              N/A       Comments
 A. Attempts to reason with the disorderly group.
 B. A proclamation that includes specific actions.
 C. Use of force.
6. At a minimum, the Riot and Disturbance Plan will
be reviewed/ retrained with staff annually and will
include a simulated Riot and Disturbance drill.




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                                                                                   Non
Treatment Training and Education                         Reference    Compliance
                                                                                   Compliance
                                                                                              N/A   Comments

1. There is a daily activity schedule, which is posted
in each living area and outlines the days and times
for each youth activity. These activities include:
  A. Gender-specific programming
  B. Restorative Justice Programming
  C. Life and social skill competency development,
  D. Education
  E. Recreation and physical activities
2. Youth should be encouraged to participate in all
activities unless exempted due to medical or
disciplinary reasons.
3. Activities should be documented in all applicable
logs and written policy and procedure clearly
delineates that Officers must supervise all activities
and maintain safety and security.
4. F.O.P. ensures development and implementation
of written procedures that establish the conditions,
content and supervision for the use of books and
other leisure reading materials, television
programming, videos, movies, and video games in
the program.
5. Youth are afforded outdoor large muscle exercise
at least one (1) hour daily except for reasons related
to weather, safety or security. Such action should be
documented.
6. Written policy and procedure clearly outlines the
behavior management system and it is implemented
in the classroom.
7. Policy outlines that Officers are responsible for
maintaining security in the classroom, and are
required to:

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                                                                                  Non
Treatment Training and Education                        Reference    Compliance
                                                                                  Compliance
                                                                                             N/A   Comments

  A. Know the exact number and location of all
  youth whom they are assigned to supervise at all
  times.
  B. Perform census counts of all youth upon arrival
  and departure from the classroom.
  C. Maintain active control of youth.
8. F.O.P.'s must address recreation and leisure
activities inluding:
  A. Activities such as free weights, pool, softball,
  baseball, tackle football and horseshoes are
  prohibited activities due to safety and security
  concerns.
  B. Officers shall not participate in any physical
  activity with youth, but may direct or otherwise
  instruct youth in an activity.
  C. Exercises shall be consistent with the youths'
  physical capabilities.
  D. Exercises shall not be used for punitive
  reasons nor to demean, embarrass or humiliate a
  youth.
9. All movies shall be rated G or PG and be
previously approved by the Superintendent or
designee.
10. Indoor activities shall be canceled or postponed
at the discretion of the on-duty Supervisor for
reasons related to safety or security. Such actions
shall be documented.
11. The Shift Supervisor shall ensure that
television/videos are used either for educational
purposes or as part of the facility's behavior
management system.
12. The superintendent shall develop a visitation
plan consistent with the following:

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                                                                                   Non
Treatment Training and Education                         Reference    Compliance
                                                                                   Compliance
                                                                                              N/A   Comments
 A. One day of the week, at a minimum, with
 specified times, will be designated for visitation.

 B. Guidelines for canceling any visits that may
 adversely affect safety or security of officers or
 youth shall be established.
 C. The rules and visiting hours shall be
 conspicuously posted to ensure visibility to both
 visitors and youth.
 D. All visitors must present a picture ID prior to
 being authorized to enter the facility. Acceptable
 forms of picture identification are a valid State
 Driver’s License, State Identification Card and a
 national Passport.
 E. Visitors shall not bring personal items (e.g.,
 keys, purses, packages, etc.) into the secure area.
 Posted visitation rules shall include this
 information, along with a warning that the
 introduction of any unauthorized items into a
 detention center is a third-degree felony consistent
 with Section 985.4046, F.S., which prohibits the
 introduction of unauthorized items into a detention
 center. Visitors will be electronically screened by
 passing through a walk-through metal detector.
 F. Visitors shall sign in on the Visitor’s Log of the
 youth being visited.
13. Policy and procedures ensures that visitors shall
be denied entrance if they:
 A. Are disruptive or uncooperative.
 B. Refuse to be electronically searched.
 C. Refuse to comply with officer instructions.
 D. Are under the influence or appear to be under
 the influence of any intoxicating substance.

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                                                                                    Non
Treatment Training and Education                          Reference    Compliance
                                                                                    Compliance
                                                                                               N/A   Comments
 E. Fail to present proper photo identification, such
 as a Driver’s License.
 F. Attempt to introduce contraband into the secure
 area.
 G. Are dressed in a manner that any reasonable
 person would consider inappropriate for visiting a
 youth in a detention facility. Appropriate attire
 covers the torso and includes shoes. Inappropriate
 attire includes, but is not limited to attire that is
 provocative, sexually suggestive, or otherwise
 offensive to the point it would likely disrupt day-to-
 day activities.

14. Policy and procedure is in place to ensure that
legal counsel, guardians ad litem, probation officers,
law enforcement officers, clergy and other
professionals may visit youth as necessary, but are
subject to the same requirements regarding signing
in and contraband. Parents and legal guardians are
approved visitors. Others may only visit if so ordered
by the court or specifically approved by the
superintendent or designee. The criteria for allowing
others to visit is based on that which is consistent
with treatment and progress in the program. Both the
on-site mental health professional and the youth’s
probation officer shall assist the superintendent or
designee in making this determination.
15. Visitation may be terminated if the behavior of
the visitor or youth is disruptive to the point of
jeopardizing the safety of any youth or staff. Officers
will follow subsequent reporting procedures if a visit
is terminated.


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                                                                                    Non
Treatment Training and Education                          Reference    Compliance
                                                                                    Compliance
                                                                                               N/A   Comments

16. Visitation rooms or areas and any other common
area will be searched both prior to and following
visitation to ensure the absence of any hazardous or
dangerous items or items that would be considered
contraband.
17. If a visitor has a question regarding a youth’s
case or charges, they shall be referred to the Juvenile
Probation Officer.
18. Youth shall be frisk searched following
visitation, and if contraband is suspected, but not
found during the frisk search, a strip search shall be
initiated.
19. The superintendent or designee shall develop
procedures governing telephone usage ensuring that:
  A. Youth shall have access to use a telephone for
  15 minutes a week.

 B. This time may not be restricted as a
 consequence for non-compliant behavior; however,
 use of the phone may be postponed or rescheduled
 due to any safety or security concerns.
 C. This time may be extended as outlined in the
 facility’s behavior management system.
 D. All telephone calls and attempted calls shall be
 documented on the youth’s Telephone Log. These
 logs shall be placed in the youth’s file upon release
 from detention.
 E. Youth may not contact victims (with the
 exception of the victims of domestic violence as
 outlined in Rule 63G-2.004, F.A.C.) or co-
 defendants.


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                                                                                   Non
Treatment Training and Education                         Reference    Compliance
                                                                                   Compliance
                                                                                              N/A   Comments
  F. Telephone conversations shall be terminated if
  they are disruptive, or otherwise impact safety or
  security.
  G. Youth shall have reasonable access to a
  telephone to contact their legal counsel, child
  welfare officer, juvenile probation officer, or
  Abuse Registry. These telephone calls are not
  counted as part of the allocated 15 minutes of calls
  as referenced herein.
  H. Youth who are unable to make contact with
  their parents or legal guardians because they will
  not accept collect calls, shall be allowed one free
  call to them per week. This call will be included in
  their 15 minute per week allotment.
20. The superintendent or designee shall develop
procedures governing mail consistent with the
following:
  A. All incoming and outgoing mail will be
  screened for content that could jeopardize safety or
  security. Mail shall be processed within 48 hours,
  excluding weekends and holidays.
  B. Postage and writing materials will be provided
  by the facility for personal correspondence for
  youth to post a minimum of two letters weekly.
  C. Youth shall not be denied the opportunity to
  write their attorneys; however, this time may be
  postponed or rescheduled due to any safety or
  security concerns.
  D. Youth shall not write to other youth in any
  juvenile detention center or residential
  commitment program. Except for an incarcerated
  relative, youth shall not write to anyone
  incarcerated in an adult correctional facility.

                                                                      23
                                                           Draft Pre-Certification Tool
                                                                                    Non
Treatment Training and Education                          Reference    Compliance
                                                                                    Compliance
                                                                                               N/A   Comments


  E. Incoming packages and letters are not to be
  opened in the presence of the youth. They are to be
  opened at a location that offers the highest level of
  safety for staff and youth, using appropriate safety
  precautions. The only exception is mail clearly
  marked from the youth’s attorney. This mail is to
  be opened in the presence of the youth. Acceptable
  enclosures include the letter itself and photos or
  drawings that do not promote or encourage sexual
  activity, violence, gangs, drug use or any other
  substance abuse. Polaroid photos are prohibited.
  Other unacceptable enclosures are money, drugs,
  weapons, and any item that could be utilized as a
  weapon.
  F. Postage stamps shall be removed from all
  envelopes prior to the delivery of mail to youth.
  G. Mail received after a youth’s release shall be
  returned to the sender.
21. The facility shall follow the grievance process
prescribed by Florida Administrative Code for youth
to grieve actions of staff and conditions or
circumstances related to the violation or denial of
basic rights. The procedures establish each youth's
right to grieve and ensure that all youth are treated
fairly, respectfully, without discrimination, and that
their rights are protected. The process shall include:
  A. Informal phase, wherein the Officer attempts to
  resolve the complaint or condition with the youth
  using effective communication skills.




                                                                       24
                                                          Draft Pre-Certification Tool
                                                                                   Non
Treatment Training and Education                         Reference    Compliance
                                                                                   Compliance
                                                                                              N/A   Comments
  B. Formal phase, wherein the youth submits a
  written grievance that results in a verbal response
  from a Supervisor by the end of the shift (if
  possible), or within 24 hours.
  C. Appeal phase, wherein the youth may appeal
  the outcome of the formal phase to the
  superintendent or designee.
22. The superintendent or designee shall review all
completed grievance forms within 72 hours of
receipt (excluding weekends and holidays) and take
corrective action when necessary. If the result of the
formal phase was appealed by the youth, the
superintendent or designee shall inform the youth of
his/her final decision.
23. Staff shall be trained on the grievance process
and explain the process to youth during orientation.
The program shall provide a grievance form and
pencil to youth upon request (unless the youth is
visibly angry or out of control). If youth requests
assistance in completing the form, staff shall assist
the youth as needed. The detention center shall
maintain each grievance form for at least one year.




                                                                      25
                                                            Draft Pre-Certification Tool


                                                                                     Non
Capacity                                                   Reference    Compliance
                                                                                     Compliance
                                                                                                N/A   Comments
1. The facility has developed an overcrowding
contigency plan.
2. The F.O.P. adressess:
  A. The maximum number of youth the facility is
  capable of housing safely and securely. If the
  number of youth in a facility is such that the
  amount is greater than 125% of the designated bed
  capacity, the facility shall be considered
  overcrowded.
  B. Actions to be taken when the facility reaches
  the identified maximum capacity shall include
  requesting release of youth through the Court and
  transferring youth to other facilities if space is
  available.
  C. The facility seeking approval from the
  Detention Regional Director as to which state-
  operated facilities are available or under capacity to
  receive the transferred youth.




                                                                        26
                                                          Draft Pre-Certification Tool


                                                                                   Non
Nutrition                                               Reference     Compliance
                                                                                   Compliance
                                                                                              N/A   Comments
1. The facility has developed F.O.P.'s on the food
service program ensuring :                              63G-2.010
  A. The facility has a fully implemented food safety
  program that complies with Hazard Analysis
  Critical Control Point (HACCP) Principles.
  B. A certified food service manager is employed
  and working when three or more food service or
  inmate food service staff is working. The manager
  certification must be comparable to Serve Safe
  certification requirments.
 C. Three meals and a nutritional evening snack is
 served within a 24-hour period. At least two of the
 three meals must be hot.
 D. Food safety training is provided to food service
 employees and inmate labor that assist in the
 preparation of meals.
 E. The master menu and special diet and
 alternative meals are approved and reviewed
 annually by a licensed dietitian..




                                                                      27
                                                              Draft Pre-Certification Tool

         HEALTH SERVICES PRE-OPERATIONAL REVIEW FOR DETENTION CERTIFICATION

Reviewer:                                                                                     Date of Review:
References:         Contract Number: ____________________
                    QA Standards - Chapter 5
                    Health Services Manual, October 2006
                    Florida Statutes: Chapters 458, 459 & 893 & Detention Rule 63G

Item #   Rating                                 Statement                                                Reviewer Comments
                  By written agreement there is a designated health authority who is
                  licensed pursuant to Florida Statutes, Chapter 458 or Florida Statutes,
  1               Chapter 459.

                  There is a process for the following mandatory healthcare components
                  at the facility as defined in the DJJ Health Service Manual: Intake and
                  routine screnings, Facility Entry Physical Health Screening, Health
                  Related history, an Comprehensive Physical Assessment. Periodic
                  evaluation and on-going follow-up and treatment. Episodic and
                  emergency care. Sick call care. Physician referral. Medication
                  managment, Infection Control. Health Education & transitional health
  2               care aswell as Dcoumentaiton and record managment.
                  The following staff positions are employed/contracted according to the
                  contract: (Indicate # of FTE per category, the # of hours they are
                  employed/contracted and if hired/contracted at time of Pre-OP)
                  and current licensed verified through (ww2.doh.state.fl.us/MQA
  3               services) if aplicable
                   MD or DO
                  PA, ARNP
                   RN, LPN
                   Dentist
                   Other:

                  There is a system in place for a Facility Entry Physical Health
                  Screening to be completed upon intake. If the Facility Entry Physical
                  Health Screening is completed by a non-licensed staff member, there
                  is a system in place to ensure that the entry screening will initially be
  4               reviewed by the licensed nurse within 24 hours.



                                                                           28
                                                 Draft Pre-Certification Tool


     There is a system in place to ensure routine notification of Designated
     Health Authority (DHA), through the appropriate procedures and within
     specified timeframes, of all youth admitted with the conditions listed in
     Chapter 3 of the Health Services Manual, 2006 and process for
5    emergency services response.
     There is a system in place for the Health-Related History, vision and
     hearing screening to be completed, or reviewed and updated prior to
6    the completion of the Comprehensive Physical Assessment.
     There is a system in place for the Comprehensive Physical
     Assessment (CPA) to be completed within the required time frame and
     a provision for the review of a current (CPA) with the youth, if there are
7    no immediate medical concerns.
     There are sufficient supplies of the standardized DJJ Comprehensive
     Physical Assessment forms and all other standardized health forms
8    are available.
     There is a system for a two-tiered tuberculosis evaluation including the
     following components: Screening of symptoms, PPD or Mantoux skin
     test, Annual re-screeening if applicable, treatmetn for latent TB,
     Respiratory protective equipment to prevent exposure if applicable and
9    process to handle idnetification and treatmetn of active TB case.
     There is a process in place to ensure that all youth will be screened for
     sexually transmitted diseases, including a confidential interview, a
     clinical assessment for youth in a high risk status, and treatment as
10   clinically indicated.
     There is a system in place for obtaining and verifying youths'
     immunization records and for providing the required immunizations
11   within thirty days from the date of admission.
     The following on-site tracking logs are in place:a. Sick call, b. Period or
     chronic condition, c. episodic care, d.Over the counter perpetual
12   invetory, e. sharps invetory
     The procedure indicates (at a minimum) regularly scheduled sick call
     hours based on the facility size as follows: 10-25 beds - three times a
     week; 26-50 beds - four times a week; and 51 or more beds - five
     times a week, and sick call protocols for common complaints
     approved by the Designated Health Authority to the level of licensed
13   staff on site.
     There is a procedure for advising youth both verbally and in writing
     during orientation of the availability and methods to access medical
14   care and the times of the regularly scheduled sick call.


                                                              29
                                                 Draft Pre-Certification Tool


     There is a system in place for the Designated Health Authority or
     designee to provide on-call services twenty-four hours a day, seven
     days a week to address staff and nursing concerns, and 24 hour
15   emergency off-site care for medical and dental emergencies.
     There is an emergency list of phone and beeper numbers, as well as
16   the poison information center, posted for ready access to all staff.
     There is a plan for medical emergency drills to be held on each shift
17   and to be conducted at least quarterly.
18   There is a plan for first aid and CPR training requirements.
     First aid kits (inclusive of transportation vehicles) are located
     appropriately throughout the facility, approved by the medical authority,
     and have the proper contents, and are scheduled for regular
19   restocking or as usage indicates.
     If a facility has/will have an Automated External Defibrillator (AED), it
     will be placed in its locked, wall-mounted case in an area that is easily
     staff accessible and procedures will be established to ensure that the
20   batteries, pads, etc. are replaced at the requisite intervals.
     There is a procedure for verification of prescribed medications brought
     to the facility with the youth on admission and for disposition of
21   medications which cannot be verified.
     There is a procedure for the transfer of medications including the
     components and procedures detailed in the Health Services Manual
22   (2006).
     There is a system in place for documenting administration of
     medications, both prescription and non-prescription, including times
23   and locations and accurate accounting and inventory procedures.


     There is a system in place for psychotropic medication management
     and psychiatric care, which includes psychiatric evaluations,
     psychiatric consultations, medication management and medical
     supportive counseling provided by a licensed Psychiatrist or a licensed
     and certified Psychiatric Advanced Registered Nurse Practitioner
     (ARNP) working under the clinical supervision of a licensed
     Psychiatrist. This system insures that all youth taking psychotropic
     medication(s) have a current Authority for Evaluation and Treatment,
     all medication monitoring and all initial diagnostic psychiatric interviews
     and/or psychiatric evaluations are conducted within the time frames
     mandated in the Health Services Manual (2006).The process incldues
24   certified RRR of all consent for psychotropic medicaitons.

                                                              30
                                                Draft Pre-Certification Tool


     There is a provision for safe and secure storage of sharps and
     medications with special precautions (double locked) for controlled
25   substances.
     The medication area has limited access and is further secured by
26   appropriate key control.
     There are no bulk or "non-patient specific" inventories of any
     prescription medications, except as authorized in the DJJ Health
     Services Manual or as granted by exception (in writing) or licensure,
27   unless a Modified Class B permit is obtained.
     There is a process in place for the daily and perpetual inventory of
28   prescription and over-the-counter medication.
     Procedure provides a medical alert system which will contain a roster
     of youths' names who have or may have a high risk condition
     (allergies, medication interactions, head trauma/injury, pregnancy,
     infections disease, or a chronic medical condition or disability, e.g.,
29   diabetes, asthma, etc.).
     There is a procedure for environmental and exercise precautions
     which includes: General Exercise, inclement weather, heat idnex
30   criteria and environmental stressors
     There is a process for Individual Healthcare Records to be assembled,
     according to the Health Services Manual (2006), for initial admissions
31   that are not intra-system transfers
     Appropriate locked storage, marked "confidential", is provided for the
     Individual Healthcare Records and maintained in accordance with the
32   HSM.
     There is a plan for age appropriate, gender specific health
     education/prevention programs, including AIDS, diet, exercise,
33   responsible sexual behavior, parenting skills, etc.
     There is a mechanism in place for confidential HIV testing that will
     ensure appropriate counseling, confirmatory tests and medical follow-
34   up as indicated.
     There is a process for the management of infectious, communicable
     diseases that provides for screening, prevention, containment,
35   transportation guidelines and treatment when needed.

     The program has a specific facility exposure control plan in
36   compliance with the OSHA standard related to blood borne pathogens.

     There is a refrigerator for the storage of medications. (Note: this
37   refrigerator should not be utilized for the storage of foodstuffs.)


                                                             31
                                                              Draft Pre-Certification Tool


                   There is a process for dental care, including dental hygiene services
  38               and dental treatment, not limited to extractions.
                   There is a process for gynecological examination, including a
                   papanicolaou (PAP) smear, to be included for all sexually active
                   females (as applicable), pregnancy testing when requested or clinically
  39               indicated.
                   A process is in place to ensure that prenatal care for pregnant youth
                   begins immediately upon determination that the youth is pregnant.
                   This process includes the services outlined in the Health Services
  40               Manual (2006), at a minimum (as applicable).
                   There is a process in place to ensure that all pregnant youth will have
  41               a documented offering of, or a signed refusal of an HIV test.

  42               There is a process for the collection of required health services data.

Based on the results of this review, the program appears to have sufficient provisions to begin receiving and
providing appropriate health care to the Department's youth:
YES
NO              If No, please explain the program's plan to become operational in the anticipated time frame

Comments:




                                                                                                    _______________________________
Printed Name and Title                                                                       Date




                                                                          32
                         MENTAL HEALTH AND SUBSTANCE ABUSE SERVICES
                      PRE-OPERATIONAL REVIEW FOR DETENTION CERTIFICATION
Chapter:          MENTAL HEALTH SERVICES
Reviewer:                                                                       Date of Review:
References:         DJJ Policies: FDJJ-9225; FDJJ 8850
                    QA Standards: Chapter 5
                    FDJJ Mental Health and Substance Abuse Services Manual Revised August 2006
                    Florida Statues: Chapters 393, 394, 397, 458, 459, 490 and 491; Rule 65D-30 FAC & Detention Rule 63G

Item #   Rating                            Statement                                              Reviewer Comments

                  There is a Designated Mental Health Authority, who is a
  1               licensed mental health professional, to ensure
                  coordination and implementation of mental health and
                  substance abuse services in the detention center.
                  The required staff positions are employed/ contracted         NOTE: This is a critical item for DJJ programs designated
                  according to the RFP, proposal and contract (See Sheet        to provide specialized services: Comprehensive,
  2               2), and resumes and diplomas and state certification          Intensive, Developmental Disabilities, Sex Offender,
                  and/or license are on-site for review.                        Specialized Residential and Overlay Services programs).

                  All mental health staff are licensed mental health
                  professionals or there is a plan for direct supervision of
                  unlicensed mental health professionals as defined in the
                  Mental Health and Substance Abuse Services Manual.
  3
                  Unlicensed mental health professionals meet the
                  educational and training requirements set forth in the
                  contract, Mental Health and Substance Abuse Services
                  Manual and applicable policies.
                  There is a procedure for mental health screening
                  through the mental health and substance abuse
  4               screening process for youth upon entry into the facility
                  which complies with all provisions of FDJJ-9225.

                  The provider has installed the JJIS system so that MAYSI
  5               screening can be done electronically, and appropriate staff
                  have been trained in its administration.
                  Procedure also provides for manual administration of the
  6
                  MAYSI when the JJIS system is not available.
     Procedure states that youth who are identified through
     the screening process or evaluation process as a
     potential suicide risk receive an Assessment of Suicide
     Risk within 24 hours and be placed on constant
7    supervision or one-to-one supervision until the
     Assessment of Suicide Risk is conducted by or under
     the supervision of a licensed mental health professional
     as described in the Mental Health and Substance Abuse
     Services Manual and applicable policy (e.g., FDJJ-
     9225).
     Procedure states that youth who are identified through the
     screening process will be referred to a qualified mental
8
     health professional for a comprehensive mental health
     evaluation within 30 days of screening.
     There is a procedure for youth requiring mental health
     services to receive on-going mental health treatment from a
9    qualified mental health professional according to an
     individualized treatment plan developed by a multi-
     disciplinary treatment team.
     Appropriate forms (I.e., MAYSI-2, Assessment of Suicide
     Risk and assessment instruments, treatment summaries,
10
     referral forms) are available at the facility for the
     implementation of the mental health program.
     There is a procedure to ensure that psychotropic medication
     is only utilized as one component of an individualized mental
11   health treatment plan which includes professional
     counseling and that there are adequate monitoring
     procedures in place.
     There is a procedure for identifying diagnoses and assigning
     youth a diagnosis according to the DSM IV-TR diagnostic
12
     system developed by the American Psychiatric Association.

     Informed consent procedures should be in place to assure
     that mental health treatment and psychopharmacological
     therapy has been authorized in the youth's Authorization for
13   Evaluation and Treatment, and, if not, procedures are in
     place to obtain such authorization, or consent, if needed.
     Required forms are in place for this purpose.

     There is a procedure that all clients receiving mental
     health/substance abuse treatment will receive a transition
14
     plan (Treatment Summary/Discharge Summary.
     There is adequate space to maintain confidential clinical
15
     records and to provide mental health treatment.
     There is a written suicide prevention plan which
     complies with the procedures set forth in the Mental
16   Health and Substance Abuse Services Manual and
     Chapter 5 of QA Standards that is approved by a
     qualified licensed mental health professional.
     All staff who will be responsible for supervising clients
     on precautionary observation are scheduled to receive
17   or have already received training in suicide prevention,
     precautionary observation and crisis intervention.

     Appropriate locations for both precautionary and
18   secure observation for youth at risk of suicide have
     been identified.
     Appropriate procedures, forms and logs are in place for
     the use of precautionary observation and secure
19   observation, including supervision requirements and
     administrative and clinical review.

     A mental health alert system is in place to promote staff
20
     vigilance in protecting youth and others.
     There is a crisis intervention plan detailing intervention
     procedures as outlined in the Mental Health and
21
     Substance Abuse Services Manual and Chapter 5 of QA
     Standards.
     Staff are trained in the implementation of the crisis
22
     intervention plan.

     There is a mental health and substance abuse emergency
23   plan detailing emergency procedures as outlined in the
     Mental Health and Substance Abuse Services Manual, QA
     Standards and applicable Departmental policy.
     Staff are trained in the implementation of the mental health
24
     and substance abuse emergency plan.
                                                           Draft Pre-Certification Tool


                                                                                    Non
Discipline                                                Reference    Compliance
                                                                                    Compliance
                                                                                               N/A   Comments
1. The facility has a behavior management system
that meets the needs of the youth and facility and
ensures that:
  A. Behavioral norms and expectations for youth
  are explained to all youth during the admission
  process, during orientation, and will be posted in
  all living areas.

 B. Appropriate and inappropriate behaviors are
 specified.
 C. Outlines the consequences for the behavior of
 youth.
 D. The behavior management system includes
 rewards for positive behavior and consequences for
 inappropriate behavior
 E. The supervising Officer(s) have the
 responsibility of carrying out the facility's behavior
 management system.
 F. Corrective actions are appropriate for the
 behavior and are fair and equitable.
 G. Group punishment is not used as a part of the
 facility's behavior management plan.
 H. Corporal punishment is not used in the facility.
 I. All allegations of corporal punishment of any
 youth by facility staff is reported to the Florida
 Abuse Hotline and the CCC.
 J. The use of drugs to control the behavior of
 youth is prohibited.
 K. Is approved by the Regional Director.
 L. Use of required meals and snacks in the
 facility's behavior management system is
 prohibited. The trading and/or giving of food
 between youth is also prohibited.
                                                                       36
                                                         Draft Pre-Certification Tool
                                                                                  Non
Discipline                                              Reference    Compliance
                                                                                  Compliance
                                                                                             N/A   Comments

  Mechanical Restraints
1. The facility has F.O.P.'s that address mechanical
restraints ensuring that:
  A. Mechanical Restraints may be used as a method
  of controlling youth who present a threat to safety
  and security within the facility.
  B. Whenever mechanical restraints are used, a
  report is completed and submitted for review. The
  only exception to this requirement is when
  mechanical restraints are used to transport youth
  outside the secure area of the facility.
  C. Mechanical restraints are used when
  transporting youth outside the secure area of the
  facility
  D. Mechanical restraints are not used as a means
  of discipline

 E. Mechanical restraints are used in the courtroom
 at the judge's discretion and ordered by the court.
 Confinement

1. Confinement is not used to harass, embarrass,
demean or otherwise abuse a youth. The facility has
F.O.P.'s that address confinement and ensure that:
2. The use of confinement is monitored closely by
the Superintendent or designee to ensure
appropriateness.
3. Conditions are maintained that relate to both
rooms used for confinement and the supervision of
youth in confinement that include:
  A. Confinement room windows and cameras are
  free of obstructions.


                                                                     37
                                                         Draft Pre-Certification Tool
                                                                                  Non
Discipline                                              Reference    Compliance
                                                                                  Compliance
                                                                                             N/A   Comments
  B. Any room that possesses potential safety
  hazards shall not be used for confinement.
  C. Rooms used for confinement are free of any
  non-fixed items, including sheets, blankets,
  mattresses, hygiene items and are searched prior to
  the placement of any youth.
4. Youth in confinement are afforded living
conditions approximating those available to the
general population. This includes: Education,
showers, meals, clothing, large muscle exercise,
bedding (during sleeping hours only) and hygiene
items as needed.
5. Youth do not have contact with the general
population while participating in these activities.
6. F.O.P.'s addressing the procedures for the
placement of a youth in confinement have been
developed. The procedures include verification of
the level of supervision required including the
documentation of visual observation.
7. Incident Reports (including the Confinement
Report) is completed in DFMS, or a manual log, and
is submitted within one (1) hour of the youth's
confinement to the Shift Supervisor, by the Officer
making the placement.
8. The Incident/Confinement Report includes a
description of the incident and efforts made by staff
to control the youth's behavior.




                                                                     38
                                                          Draft Pre-Certification Tool
                                                                                   Non
Discipline                                               Reference    Compliance
                                                                                   Compliance
                                                                                              N/A   Comments
9. The Confinement Report is reviewed by the
Supervisor within two (2) hours of the confinement
who determines the appropriateness of the
confinement placement. If the Supervisor
determines the placement to be inappropriate, the
youth is immedicately released to the general public.
The Supervisor also reviews the youth's file to
assess any special needs the youth may have that
would merit alternatives to room confinement.
10. The Supervisor, following the review of the
confinement report, evaluates and documents the
youth's status, at a minimum, every three (3) hours to
determine if the continued confinement of the youth
is required.
11. For confinements under twenty-four (24) hours,
the Sueprintendent of designee reviews the report
within forty-eight (48) hours of the end of the
confinement, excluding weekensds and holidays.
12. F.O.P.'s address that the length of time a youth
may be placed in confinement is dictated by a
number factors including:
  A. Severity of the rule violation, past disciplinary
  history, behavior while in confinement.

 B. The Supervisor(s) may continue a youth's time
 in confinement for up to twenty-four (24) hours.
 The Supervisor shall document the continued need
 for confinement every three (3) hours. The
 Superintendent or designee shall approve
 confinements extended beyond twenty-four (24)
 hours, and every twenty-four (24) hours afterwards,
 with reasons document on the confinement report.


                                                                      39
                                                       Draft Pre-Certification Tool
                                                                                Non
Discipline                                            Reference    Compliance
                                                                                Compliance
                                                                                           N/A   Comments
13. Confinements are communicated to school
personnel for appropriate record keeping and
tracking of school assignments.
14. The length of confinement shall not exceed five
(5) days unless the release of the youth into the
general population would jeopardize the safety and
security of the facility as documented by the
Superintendent. No youth shall be held in
confinement beyond five (5) days without a
confinement hearing that is conducted by an
employee of the Department who holds a
management or supervisory position and who is not
employed at the detention center where the
confinement is occurring.
15. The Superintendent completes a confinement
hearing report that includes:

 A. A copy of the confinement report and all
 documented reviews and interviews with the youth,
 to include medical and mental health reviews;

 B. A statement of the specific rules violated;
 C. A formal statement of the charge;
 D. A description of the facts and circumstances
 giving rise to the confinement;
 E. The rationale for requesting a youth remain in
 room confinement;
 F. Staff witnesses;
 G. Disposition of any physical evidence;
 H. Any immediate action taken including the use
 of force;
 I. Date and time the report is made.


                                                                   40
                                                           Draft Pre-Certification Tool
                                                                                    Non
Discipline                                                Reference    Compliance
                                                                                    Compliance
                                                                                               N/A   Comments
16. A written copy of the confinement hearing
report shall be furnished to the youth to read prior to
the hearing. If the youth cannot read, an officer shall
read the information to the youth. The youth shall be
informed regarding the steps of the confinement
hearing process, to include the youth's right to make
a statement and to appeal the Hearing Officer's
decision.
17. The Superintendent or designee shall notify the
youth's parents or guardians who are allowed to be
present at the hearing. The attempt and outcome of
the contact shall be documented. This shall include
any calls or attempted calls made to the telephone
numbers listed in the Juvenile Justice Information
System (JJIS), the youth file or as provided by the
youth.
18. The youth shall be given an opportunity to make
a statement and present documentary evidence and to
have in attendance any person who has relevant
information.
19. The Hearing Officer shall make one or more of
the following findings:
  A. A determination whether the allegation is
  founded.
  B. A determination that the original decision to
  place the youth in confinement was warranted or
  unwarranted.
  C. A determination that the circumstances of the
  incident(s) warrant a request for charges to be
  filed.




                                                                       41
                                                         Draft Pre-Certification Tool
                                                                                  Non
Discipline                                              Reference    Compliance
                                                                                  Compliance
                                                                                             N/A   Comments
  D. A finding as to whether the youth continues to
  present a clear and present danger to others. In
  such a case, the Hearing Officer is authorized to
  continue the youth in confinement for an additional
  period of time as the Officer may determine
  appropriate.
20. If the Hearing Officer finds that the youth does
not continue to present a clear and present danger to
others, the youth shall be returned to the general
population
21. Following any hearing in which a finding is
reached that a youth will be continued in
confinement, the Mental Health Professional shall
assess the youth and submit a report within twenty-
four (24) hours of the hearing. The Licensed Mental
Health Professional shall make recommendations to
the Hearing Officer for the disposition of the youth
that may include, but are not limited to, the
following:
  A. Continuation in confinement for a specified
  period of time.
  B. The filing of a Baker Act petition.
  C. Returning the youth to the general population
  under conditions prescribed by the licensed mental
  health professional.
  D. Referral for psychiatric evaluation and
  treatment.
22. If the Hearing Officer disagrees with any of the
recommendations made by the licensed mental
health professional, the reasons for such
disagreement shall be documented and forwarded to
the regional Senior Behavioral Analyst.


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                                                                                    Non
Discipline                                                Reference    Compliance
                                                                                    Compliance
                                                                                               N/A   Comments
23. All evidence and circumstances considered in
arriving at a dispositional decision shall be fully
explained in the hearing record.
24. A copy of the hearing record shall be
distributed to the Regional Director and the Assistant
Secretary for Detention Services.

25. The Superintendent shall ensure the youth is
notified of his/her right to appeal. A youth may
appeal the Hearing Officer's decision to the Regional
Director or designee. The Regional Director shall
rule on all such appeals within forty-eight (48) hours.
26. The Superintendent or designee shall develop a
system for tracking confinement and documenting
the appropriateness of its use. The Superintendent or
designee, to ensure the fair and proper use of
confinement, shall review all confinement reports.
The Superintendent or designee shall review the
overall use of confinement monthly to determine any
patterns of misuse. A corrective action plan shall be
implemented and forwarded to the Regional Director
for review should misuse be determined.
27. The Regional Director reviews the use of
confinement quarterly.




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                                                                                   Non
Transportation                                           Reference    Compliance
                                                                                   Compliance
                                                                                              N/A   Comments
1 There is a written F.O.P. addressing
transportation of youths.
2. All staff assigned to transport youths has received
the required training including PAR.

3. When used to transport youths, all restraint
equipment is double locked.
4. The FOP states that youths shall not be
handcuffed or shackled to stationary objects.
5. During transport/escort, each youth is restrained
either:
Option #1 - waist chains, handcuffs, and leg irons; or
Option #2 - Handcuffs and leg irons prior to leaving
the facility
6. All youths are under constant supervision when
outside a secure area of operation.
7. All program vehicles are locked when not in use
and the keys stored in a secure area
8. Youths are prevented from knowing in advance
the date, time, route and destination of the trip.
9. Prior to the trip, youths are positively identified
before departure.
10. Vehicles used to transport youths are equipped
with security screens and working communication
equipment.
11. Once a vehicle is issued, the transporting staff
conducts a search of that vehicle, performs a vehicle
safety check, and ensures that it is fully fueled.
12. After the transport vehicle is searched, it is
observed or locked to prevent the introduction of
contraband prior to being loaded.


                                                                      44
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                                                                                   Non
Transportation                                           Reference    Compliance
                                                                                   Compliance
                                                                                              N/A   Comments
13. All youths are searched prior to being placed in
a vehicle.
14. The route chosen is communicated to the
transportation coordinator or master control prior to
leaving the facility.
15. Stops to allow youth or staff to shop or to make
telephone calls are prohibited.
16. The consumption of alcoholic beverages by
youths and staff, as well as attendance at functions
where alcoholic beverages are served, is strictly
prohibited.
17. If an escape or escape attempt occurs during
transportation, the transport staff exhausts resources
immediately available in apprehending the youth,
then takes immediate action to contact the nearest
law enforcement agency.
   A. The staff then is required to notify the center.
   B. Ensure the remaining youth are secured before
  apprehension attempts are made.
   C. Staff will not chase the youth into traffic.
   D. Use the DJJ approved PAR techniques to
  control youth.
   E. Staff is instructed when to break off pursuit.
   F. If the youth attempts to escape during
  transportation while the vehicle is moving, the
  transporting officers should attempt to pull safely
  to the side of the road and stop. Apprehension
18. If hostages are involved in an escape, staff are
instructed to do nothing that will, in any way,
endanger the safety of the hostages; but instead, to
maintain as close a surveillance as possible and to
notify the facility and/or local law enforcement.


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                                                                                     Non
Transportation                                             Reference    Compliance
                                                                                     Compliance
                                                                                                N/A   Comments
19. Staff are instructed to never position themselves
where they are defenseless.
20. In regard to court trips, the supervisor places his
assistants at strategic points to foil escape attempts.

21. Staff are instructed that at no time, regardless of
custody, should they let the youth out of sight during
court trips.
22. If medical staff requires the removal of
handcuffs during medical trips, staff first sends for
additional staff assistance, if needed.
23. Staff are instructed that at no time, regardless of
the youth’s custody, should the staff let the youth out
of sight unless medically necessary. If it is necessary
to allow the youth to be out of staff's sight, the staff
is instructed to position themselves in such a way as
to not allow the youth to get the "jump" and be able
to resume secure custody.
24. Proper security is established when youths are in
the hospital.
25. Unless there is a medical reason to the contrary,
and regardless of custody, youths are always in leg
irons while in the hospital.
26. Only authorized medical staff and department
employees are allowed to enter the youth’s room.
27. When medical staff enters the room, the staff
accompanies them and assumes a position away
from both medical staff and the youth, where both
can be observed.
28. When a youth is being escorted, there are
additional (where possible) staff assigned to escort.



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                                                                                     Non
Transportation                                             Reference    Compliance
                                                                                     Compliance
                                                                                                N/A   Comments
29. Youths in hospitals are only allowed phone
calls if authorized by the Superintendent or by
his/her designee.
30. Visitation of youths in outside hospitals is in
accordance with hospital policy and pre-approved by
the Superintendent or by his/her designee.

31. Although staff should be aware of profiles of
youth that they have control of (i.e., sentence, type of
crime, etc.) they restrict access to this information to
only department employees.
32. There is a plan and procedure in place for the
transportation of youth during emergency situations
(natural disasters, etc).
33. At a minimum a “dry run” of the emergency
transportation plan or a simulated emergency
evacuation will be conducted annually.

Statewide Transportation Offender Program (STOP):
1. All juvenile detention centers will insure each
youth transported is registered into the STOP
system.
2. The facility shall provide two transporters per
vehicle to execute the daily manifest and to pick-up
and Localoff each youth to the designated location.
3. drop detention centers will perform their own
local transports to courts, medical appointments
(from detention only), and any other local
appointment the youth may have while in secure
detention.




                                                                        47
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                                                                                    Non
Transportation                                            Reference    Compliance
                                                                                    Compliance
                                                                                               N/A   Comments
4. Mechanical restraints consisting of waist chains,
metal handcuffs, and leg cuffs shall be applied to all
youth entering a secure vehicle before departing any
facility. The use of this equipment shall be consistent
with Protective Action Response Rule 63H-1.001-
.016.
5. Communication between detention centers and
Juvenile Probation Officers shall include the sharing
of critical information regarding a youth's
medication/dosages and health/mental health issues.
The sharing of this information is even more critical
when youth are to be held overnight at any detention
center while in transit.
6. When nursing staff are not on-site, and a youth
arrives at a detention center from home, non-
healthcare detention staff are responsible for
reviewing medication labels, determine last dose(s)
provided, (by verifying with the parent/guardian if
possible), and determine if medication is necessary
during the transport of the youth. If determined to be
necessary, non-healthcare staff shall document the
delivery of medications to youth requiring
medication(s) utilizing the MDR (Medication
Distribution Record).
7. All receiving detention centers shall be ready to
accept youth when the transporters arrive at their
centers.
8. For youth court-ordered Incompetent to Precede,
the Juvenile Probation Officer will provide the
detention center with the Incompetent to Proceed
Checklist form and the accompanying packet. This
packet must include the following documents:
  A. Picture of the youth

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                                                                                   Non
Transportation                                           Reference    Compliance
                                                                                   Compliance
                                                                                              N/A   Comments
  B. JJIS Face Sheet;
  C. Authorization of Evaluation and Treatment;
  D. Suicide Risk Screening Instrument
  E. Copy of the Incompetent to Proceed court
  order
9. Non-state operated juvenile detention centers
shall be responsible for transporting youth to and
from the designated state operated detention center
to travel within the Intra-State Transportation
Network (ITN).
10. No trip shall be scheduled nor will it occur until
a confirmation number has been generated and
provided to the requestor by the Transportation
Coordinator.
11. Medication Acceptance Guidelines (to be
utilized when youth is being transported):
  A. Valid prescription defined as medication
  prescribed within in the last year and a current
  prescription medication as noted in the following.
  B. Current prescription medications (filled within
  the last 30-90 days).
  C. Psychotropic medication must be within 30
  days. All other medications (including inhalers)
  should have a valid filled prescription within the
  last 90 days.
  D. There should be at least a 7-day supply of
  medications in order to allow time for youth to be
  seen as required by as physician, and for
  medications to be filled by the contracted
  pharmacy.




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                                                                                     Non
Transportation                                             Reference    Compliance
                                                                                     Compliance
                                                                                                N/A   Comments
  E. Only medications from a licensed pharmacy,
  with current, patient specific label intact on the
  original medication container may be accepted into
  the DJJ facility (2006 HSM 11-2). Prior to
  administration or assisting in the delivery of
  medications, all of the following requirements
  must be met:
  F. There is no doubt about the substance in the
  medication container.
  G. The youth reports he or she is taking an oral
  prescription medication.
  H. Proper labeling including: name of youth,
  name and address of pharmacy, date of dispensing,
  name of prescribing health care professional,
  directions for use (route and number of times and
  quantity to be taken), expiration date, and warning
  statement, if applicable.
12. All medications received shall immediately be
collected and placed in a bag that is labeled with the
youth's identification information, and then secured
in the designated area for medication storage.
13. Youth with the following Medical and Mental
Health Conditions are not recommended to be
transported on the ITN without a medical clearance
by the designated Health Authority or ARNP;
  A. Parenteral medications (denoting any route
  other than the route of the alimentary canal or
  mouth) (e.g., insulin, injectables, rectal
  suppositories etc., excluding those for constipation -
  this could be held for transport time only).




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                                                                                   Non
Transportation                                           Reference    Compliance
                                                                                   Compliance
                                                                                              N/A   Comments
 B. Allergic reaction requiring either intramuscular
 (Epi-Pen) oral medications within the last two
 days.
 C. Asthma or Reactive Airway Disease with use
 of inhaler more frequently then every 3-4 hours.
 D. Recent (within last 24 hours) vomiting or
 diarrhea.
 E. Current active suicide alert youth with open
 wounds due to self injurious behavior.
 F. Youth who are in a "Mental Health Crisis."
 Mental Health Crisis as defined, when a youth's
 emotional or behavioral problem or serious
 psychological distress (e.g., anxiety, fear, panic
 paranoia, agitation, impulsivity, rage etc.) is so
 extreme that it requires active mental health
 intervention but does not require emergency
 services.
 G. Pregnant youth greater than 36 weeks
 Gestational Age.
 H. Pregnant youth with specific instruction from a
 physician to refrain from extended car rides
 (regardless of Gestational Age).
 I. No youth should be transported on the ITN that
 is currently suspected or isolated for Influenza (Flu
 or H1N1) without medical clearance.




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                                                                                   Non
Transportation                                           Reference    Compliance
                                                                                   Compliance
                                                                                              N/A   Comments
12. Pregnant youth who are being transported 3
hours or longer should have a 5-minute period of rest
every 3 hours, where the pregnant youth can get out
of the van and stretch, stand and walk (this is to
prevent blood clots as recommended by the
American College of Obstetrics and Gynecology).
The seatbelt will be placed with the lap belt lying
across the lap (below the belly) and the shoulder
harness to crossing the clavicle and between the
breast areas.

13. The Detention Superintendent or their designee
shall be responsible for transportation services in
their catchment area, designating a Transportation
Coordinator who handles day–to–day activities and
reports directly to the assistant superintendent who
provides oversight for transportation.
14. The Transportation Coordinator shall register
and coordinate transport requests for all youth
originating at their designated detention center.
Transportation Staff

1. Youth and staff wear seat belts during
transportation and are not permitted to smoke. Staff
locks personal and program vehicles when not in use
2. In case of an emergency, vehicle breakdown, or
accident, the detention transporters shall contact, in
addition to the sending program, one of the
following: the nearest detention center, residential
placement, Department of Corrections facility, or
law enforcement agency for appropriate assistance.



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                                                                                    Non
Release                                                   Reference    Compliance
                                                                                    Compliance
                                                                                               N/A   Comments
1. F.O..P's addressing release functions are in place
and ensure that:
  A. All releases must be court ordered with the
  exception of death, escape or expiration of
  detention time period. Detention release reasons
  include: Commitment placement, Court order,
  Death, Detention period expired, Escape,
  Hospitalization (this is an inactive release reason),
  or Transfer.
  B. A Court Order is required for release. In the
  absence of a written Court Order, documentation
  of a Verbal Order in open court shall be used to
  confirm the release.
2. Prior to the youth's release, the JPO shall provide
documentation as to whom the youth is to be
released. In the absence of this documentation, the
Superintendent or designee shall determine if the
person to whom the youth may be released is a
parent, guardian or responsible adult. When
releasing a youth, the following procedures are to be
followed:
  A. The shift supervisor shall ensure there are no
  "holds," court orders, or other legal reasons that
  would prevent the youth from being released.
  B. The person to whom the youth shall be
  released shall present photo identification, which
  shall be photocopied and placed in the youth's file.




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                                                                                     Non
Release                                                    Reference    Compliance
                                                                                     Compliance
                                                                                                N/A   Comments

  C. Upon the youth's release from detention and
  retrieval of personal property, the releasing Officer,
  the youth, and the youth's legal guardian shall
  review and sign the Property Receipt Report and
  account for all of the youth's personal property.
3. Prescription drugs shall be given to the person to
whom the youth is being released, with an
appropriately signed receipt. The signed receipt shall
be placed in the youth's medical file.
4. Both the youth and the person taking custody
shall be advised of any future court dates or any
other issues related to the youth's health or welfare
including needs related to medical care, mental
health or substance abuse, including pending
appointments. The required parties shall sign all
applicable release forms.
5. The releasing officer shall complete all release
paperwork including the input of required data into
the JJIS within one hour of release.
6. If a youth is released to another detention facility,
the active file remains active and the medical and
mental health file shall accompany the youth.
7. The releasing detention facility shall retain a
photocopy of the youth's medical file.




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                                                                                   Non
Release                                                  Reference    Compliance
                                                                                   Compliance
                                                                                              N/A   Comments


8. If a youth is negligently released, the
Superintendent or designee shall make every
reasonable effort to have the youth returned to the
detention facility. In addition, an order to take into
custody shall be requested of Probation and
Community Corrections, and the person to whom the
youth was released to must be contacted to seek a
voluntary return of the youth to secure detention. If
this person is someone other than the youth's parent
or guardian, the parent(s)/guardian(s) shall also be
contacted as well as the youth's probation officer,
and The Office of the State Attorney.
9. Should a parent/legal guardian refuse to take
custody of a youth being released from detention,
creating a lockout situation; the following
procedures are to be followed:
  A. Explain to the parents/legal guardian what
  services are available to assist with the youth.
  B. Explain the possibility of dependency
  proceedings in the event the parent/legal guardian
  continues to refuse to take responsibility of the
  youth.
  C. If there is more than one business day
  remaining before the parent/legal guardian is
  required to take custody of the youth, initiate a
  staffing with the District Interagency Staffing
  Team (DIST) identified in the DJJ/DCF
  interagency agreement.




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                                                        Draft Pre-Certification Tool
                                                                                 Non
Release                                                Reference    Compliance
                                                                                 Compliance
                                                                                            N/A   Comments
 D. If there is less than one business day remaining
 before the parent/guardian is required to take
 custody of the youth, a report shall be made to the
 Florida Abuse Hotline. The reporting person shall
 provide information regarding the steps taken by
 the DJJ.




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                                                                                      Non
Gang Prevention                                             Reference    Compliance
                                                                                      Compliance
                                                                                                 N/A   Comments
1. The facility has policies and procedures to
implement gang prevention and intervention
strategies.
2. All newly admitted youth shall be screened to
determine if they are a criminal street gang member
or are affiliated with any criminal street gang.
3. The facility shares pertinent gang-related
information, as appropriate, with the Florida
Department of Law Enforcement, local law
enforcement, Department of Corrections, school
districts, the judiciary, and social service agencies, as
well as with the youth's Juvenile Probation Officer
(JPO).
4. The Superintendent remains informed of how to
identify and address local youth gangs. The
Superintendent actively works with the Department
of Juvenile Justice and other agencies on sharing
information for the gang database, which is
maintained by the Florida Department of Law
Enforcement.
5. The facility gathers information on gangs and
shares this information with law enforcement.

6. Updated gang information is provided to staff so
that youth can be appropriately classified during
admission and gang-related problems can be averted.




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                                                                                    Non
Escapes and Escape Prevention                             Reference    Compliance
                                                                                    Compliance
                                                                                               N/A   Comments
1. There is a written plan addressing escapes and
escape prevention.
2. If an attempted escape occurs, staff shall
maintain control of the remaining youth. Staff shall
immediately alert other officers by announcing a
Code and the location over the radio.
3. Master Control shall communicate the Code to
all other staff and specify the location. All non-
essential radio transmissions shall cease.
4. The Superintendent shall be notified of the
escape attempt at the earliest possible time. If the
escape occurs at a time when facility administration
is not on duty, the Shift Supervisor shall be
responsible for contacting (either by cellular
telephone or home telephone) the on-call
administrator.
5. All available officers shall respond and provide
assistance in maintaining control of the group or
apprehending the youth attempting to escape.
6. All movement in the facility shall cease. Youth
counts shall be conducted.
7. All youth shall be returned to their mods upon
authorization from the shift supervisor and clearance
from Master Control. Youth may be placed in
lockdown status at the discretion of the JJDO
Supervisor.
8. In the event this movement cannot occur for
security reasons, all youth are to be instructed to sit
down at their current location.
9. The Shift Supervisor shall determine when it is
appropriate to resume the daily schedule.


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                                                                                    Non
Escapes and Escape Prevention                             Reference    Compliance
                                                                                    Compliance
                                                                                               N/A   Comments
10. Any attempt by staff at apprehending the
escaping youth should be done only if the remaining
youth are under the direct supervision of another
officer. If this procedure is not followed, it is quite
possible that an escape involving one youth could
develop into a situation in which a number of youth
escape.
11. If staff can physically intervene in stopping the
youth from escaping, he/she should do so by
securing the youth.
12. If the escape attempt occurs during
transportation, the transporting officer shall ensure
the remaining youth are secured before apprehension
attempts are made.
13. The transporting officer shall not chase the
youth into traffic
14. If the youth attempts to escape during
transportation while the vehicle is moving, the
transporting officers should attempt to pull safely to
the side of the road and stop. Apprehension attempts
should be made only if they can be done without
jeopardizing the safety of officers and the remaining
youth.
15. Local law enforcement shall be contacted and
advised of the attempted escape.
16. Following an attempted escape, the facility's
administration shall review all aspects of the
attempted escape, and submit a corrective action
plan to the Regional Director for review and
approval.
17. The attempted escape shall be documented in
the logbook and a detailed incident report shall be
completed in DFMS or in a manual log.

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                                                                                   Non
Escapes and Escape Prevention                            Reference    Compliance
                                                                                   Compliance
                                                                                              N/A   Comments
18. Should a youth successfully escape, the plan
provides that staff shall comply with the actions
described above as well as the following actions:
  A. Local law enforcement shall be contacted
  immediately and advised of the escape. The
  reporter is to provide as much information about
  the youth as possible (height, weight, hair color,
  eye color, scars, tattoos, clothing description,
  potential destinations, etc.). A photograph may be
  provided to law enforcement for identification
  purposes.
  B. The Superintendent shall be notified of the
  escape at the earliest possible time. If the escape
  occurs at a time when facility administration is not
  on duty, the Supervisor shall be responsible for
  contacting (either by cellular telephone or home
  telephone) the on-call administrator.
  C. The following shall be notified within two (2)
  hours of an escape: Regional Director; Central
  Communications Center; Chief Probation Officer
  of the circuit where the youth was charged;
  Parent/guardian; State Attorney, and the Court
  having jurisdiction over the youth.
  D. The bedding and clothing of the escaped youth
  shall be confiscated and made available to law
  enforcement.
19. Upon apprehension, the Regional Director,
State Attorney where jurisdiction is held. the Judge
who imposed the sentence, parents, Juvenile
Probation Officer, Chief Probation Officer, and law
enforcement shall be notified of the youth's return to
the facility.


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                                                                                Non
Escapes and Escape Prevention                         Reference    Compliance
                                                                                Compliance
                                                                                           N/A   Comments
20. The plan assigns responsibility for maintaining
an escap log.
21. All staff shall be trained in escape prevention
annually. The facility shall conduct and document
quarterly mock escape drills.




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                                                                                    Non
Volunteers                                                Reference    Compliance
                                                                                    Compliance
                                                                                               N/A   Comments
1. There is a written F.O.P. addressing volunteers.
2. The Superintendent or designee shall maintain a
file on all interns and volunteers. The file shall
include, at a minimum;
  A. The approved background screening
  paperwork, the Superintendent's review of the
  paperwork and documentation of his or her
  training.
  B. All activities, topics of discussion, lessons, etc
3. These activities may include, but are not limited
to, the following topics
  A. Religion: Groups facilitating religious
  activities such as Bible studies, choir, provision of
  special ceremonies and religious services.
  B. Community Reintegration: Groups whose
  services are aimed at assisting youth to develop
  community survival skills.
  C. Recreation: Groups providing leisure time
  activities such as arts and crafts, athletics and
  entertainment.

 D. Academic/Vocational: Groups providing
 educational assistance such as tutoring, educational
 counseling, classes, job training and preparation.




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                                                                                        Non
Alerts                                                        Reference    Compliance
                                                                                        Compliance
                                                                                                   N/A   Comments
1. F.O.P.'s are in place to ensure the safety and well
being of youth with Critical or Special Alerts and
that Superintendents shall be responsible for
ensuring that Critical and Special Alerts are
reviewed and responded to appropriately.
2. Upon completion of the Admission Wizard, the
officer will ensure that the all Critical and Special
Alerts are listed in JJIS, or any other alert sheet
being utilized by the facility at the time of
admission/intake.
3. The JJIS critical alert report page shall be
reviewed daily by supervisors and administrators to
ensure that it correctly reflects the status of youth
and any other alert sheet being utilized by the
facility.
4. If the electronic system is inoperable, for any
reason, the Shift Supervisor will ensure that the last
hard copy of the alerts will have a written
notification or update of the recent admissions on the
alerts and distribute to all staff within the facility
immediately.
5. Supervisors will inform staff of alerts during
shift briefing. When a Supervisor receives changes
to the alert list, he or she will notify the staff affected
by changes and add the information to the shift
briefing for the oncoming shift upon receipt of the
information.




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                                                                                      Non
Alerts                                                      Reference    Compliance
                                                                                      Compliance
                                                                                                 N/A   Comments
6. Medical and mental health staff shall review
alerts to ensure each alert is correctly tracked and
managed. The alert list will be distributed to each of
these departments by the supervisor on the shift. The
Supervisor will ensure that this is documented on the
shift report by logging the name of the person
receiving the information and the time it was passed
on.

7. The responses and updates by medical, mental
health and other staff should be documented in
JJIS/DFMS notes alerts as they pertain to that critical
alert. Supervisors will inform staff of any changes
of alerts during the shift and will pass on the alert
information. When a Supervisor receives changes to
the alert list they will notify the staff affected by the
changes and add the information to the shift report.




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                                                                                  Non
Tools                                                   Reference    Compliance
                                                                                  Compliance
                                                                                             N/A   Comments
1. F.O.P.'s are in place to ensure that all tools and
equipment related to maintenance are properly cared
for, stored and inventoried. An effective tool
management system is critical to prevent youth from
using equipment and tools as weapons or means of
escape.
2. Inspections of tool control areas shall be
conducted monthly and the results of these
inspections shall be submitted to the Superintendent
or designee. The inspection is intended to determine
the safe storage of the items as well as adequacy of
inventory procedures.
3. Perpetual inventories of all tools shall be
maintained and any discrepancies shall be
immediately reported to the Shift Supervisor and the
Superintendent or designee.
4. The Superintendent or designee shall review tool
inventories monthly.
5. When a replacement tool/item is received, staff
responsible for that area shall dispose of the
old/damaged item in a proper location inaccessible
to youth. The FOP for each center shall include
specific disposal instructions/procedures.
6. The Maintenance Mechanic shall be responsible
for establishing and maintaining an inventory of all
lawn and other maintenance equipment, parts and
tools.
7. Tools that can be marked without damage are
etched with an ID code identifying the tool as
Department property.



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                                                                                  Non
Tools                                                   Reference    Compliance
                                                                                  Compliance
                                                                                             N/A   Comments
8. All maintenance tools shall be stored in a locked
area when not in use. Broken or defective tools are
removed for repair or replacement.
9. Tool replacement shall be noted in writing and
verified by the Superintendent or designee.
10. Only those tools required to effect repairs are
removed from the secure storage areas. Immediately
following completion of repairs, the tools shall be
returned to the appropriate storage area and properly
secured.
11. Tool pouches, boxes, or tool kits in vehicles
shall not be accessible to youth and shall contain an
inventory list.
12. Youth are forbidden the use of or access to any
tools, kitchen or medical equipment. Youth may use
cleaning items such as mops, brooms, and buckets
and other common household items under direct
supervision. Officers are to use professional
judgment in the identification of youth selected to
participate in cleaning activities.
13. Kitchen knives and other hazardous kitchen
sharps shall be stored in a locked cabinet, drawer or
toolbox that contains an inventory list.
14. All storage areas, including cabinets and
drawers, shall be secured when not in use.
15. The Food Service Supervisor shall coordinate
the disposal of items being replaced or discarded
with the Property Custodian. Disposal shall be
documented in writing.
16. An itemized inventory of all culinary
equipment, including kitchen knives and other
hazardous kitchen implements, shall be conducted
by the kitchen staff upon reporting for duty.

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                                                                                  Non
Tools                                                   Reference    Compliance
                                                                                  Compliance
                                                                                             N/A   Comments
17. All equipment shall be accounted for prior to
the departure of the kitchen staff. Any discrepancy
shall be reported to the Superintendent or designee.
18. Detention staff shall be responsible for security
and control of tools and equipment within the
facility.




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                                                                                  Non
Contraband                                              Reference    Compliance
                                                                                  Compliance
                                                                                             N/A   Comments

1. The Superintendent shall develop policies and
procedures to prevent the introduction of contraband
into the program and to identify contraband items.                        X
2. Contraband shall be clearly defined and steps to
detect confiscate, report, and dispose of contraband
shall be specified.                                                       X
3. Notices shall be prominently posted advising
youth, staff, and visitors that it is a 2nd Degree
Felony, punishable by a term of imprisonment of up
to fifteen (15) years, to introduce contraband into a
secure detention facility.                                                X

4. Officers and other facility staff (including
contracted staff and volunteers) are prohibited from
introducing any item into the secure area without
authorization of the Superintendent or designee. Any
item or situation, which may compromise safety or
security, shall be reported immediately to the JJDO
Supervisor. The introduction, removal, or possession
of certain unlawful articles and the associated
penalties are outlined in Chapter 985.711, F.S.                           X
5. The following procedures are to be followed
upon discovery and confiscation of contraband:                            X
  A. All contraband shall be documented in the
  logbook.                                                                X
  B. An incident report identifying findings and the
  disposition of the contraband shall be completed.                       X
  C. Law enforcement shall be contacted if any
  found item would be considered illegal as defined
  in Florida Statute, or if there is evidence of any
  type of unlawful activity.                                              X

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                                                                                     Non
Contraband                                                 Reference    Compliance
                                                                                     Compliance
                                                                                                N/A            Comments
 D. Items that may be used as evidence shall be
 secured by the discovering Officer and hand-
 delivered to the Shift Supervisor. The Shift
 Supervisor shall document the chain of custody for
 the items and give that information to the
 responding Law Enforcement Officer.                                         X

  E. At the discretion of the Superintendent,
  contraband that is not illegal shall be discarded,
  returned to its original owner, mailed to the youth's
  home or stored and returned to the youth upon
  release. In all instances involving the confiscation
  of contraband that is illegal, the confiscated item(s)
  shall be turned over to law enforcement authorities.                       X
6. Youth shall have in their possession or available
to them only those items that are authorized by the
Superintendent. Any other item shall be considered
contraband. Authorized items may include the
following:                                                                   X
  A. One (1) mattress; One (1) pillow; One (1)
  pillow case; One (1) blanket;T wo (2) sheets; One
  (1) towel; One (1) washcloth; One (1) uniform;
  One (1) pair underpants; One (1) bra (females);
  One (1) pair socks; One (1) pair shoes; Dentures;
  edical devices and prostheses approved by the
  medical staff; Prescription eye wear and cases;
  Hearing aids; Personal mail; One (1) Orientation                                                    Not real clear on where they
  pamphlet; Legal materials ordered by the judge;                                                     are going to store these items.
  Personal photographs (free of sexual and violent                                                    Not real sure if tooth brushes
  content, and shall not promote substance abuse or                                                   should be kept inside th youth
  gang-related activities).                                                  X                        s rooms.
7. Items specifically prohibited from being taken
into or kept in a youth's room include:                                      X

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                                                                                 Non
Contraband                                             Reference    Compliance
                                                                                 Compliance
                                                                                            N/A            Comments
  A. Pencils, pens, markers or any other writing
  instrument; Any metal items; Playing cards or any
  other games; Items fashioned from paper including
  dice, footballs, throwing stars, etc; Any
  medications including prescription or over-the-
  counter drugs.                                                         X
8. Reading materials may be permitted in the
youth's room if the youth's behavior is appropriate.                     X
9. Reading materials shall be free of sexual and
violent content, and
shall not promote substance abuse or gang-related
activities.
                                                                         X
10. Youth in confinement for disciplinary reasons
shall be permitted to have only educational reading
materials.                                                               X
                                                                                                  not real sure aobut the reading
                                                                                                  material. FOP should more
                                                                                                  specific about Library, kinds
                                                                                                  of books and when they can
11. All reading materials shall be reviewed prior to                                              have them and when they can
issuance.                                                                              X          not.

12. Reading materials may be maintained in the
youth's room throughout the day, however, they shall
be removed when it is time to turn out the lights.                                     X
13. All reading materials shall be accounted for at
time of issue and when collected. Officers shall be
vigilant in the supervision of youth with reading
materials recognizing that reading materials may be
used to damage property or cause harm to self or
others.                                                                                X


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                                                                                 Non
Detention Reviews                                      Reference    Compliance
                                                                                 Compliance
                                                                                            N/A   Comments
1. F.O.P.'s are in place to ensure that detention
reviews are conducted by the facility on a weekly
basis and address the following:

2. The Superintendent shall appoint an appropriate
staff person to coordinate detention reviews

3. Each weekly detention review shall address every
youth reflected on the Juvenile Justice Information
System (JJIS) census for secure and home detention.
4. All appropriate parties shall be encouraged to
attend, including, but not limited to, program
medical and mental health staff, education staff,
Probation and Community Corrections (Intervention)
staff, Residential staff (such as Commitment
Managers, if applicable), Department of Children
and Families (DCF) representatives (if applicable),
etc.

5. Documentation of each weekly detention review
shall be maintained by the program, including a list
of participants, notes on what was discussed, and
tasks assigned for follow-up and who is responsible.




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                                  Non
Misc.   Reference    Compliance
                                  Compliance
                                             N/A   Comments




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                                  Non
Misc.   Reference    Compliance
                                  Compliance
                                             N/A   Comments




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Misc.   Reference    Compliance
                                  Compliance
                                             N/A   Comments




                     74

				
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