Letter to Cancel School Contract

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					Attendance
Policy and
Procedures
2008-2009


Orange County Public Schools
                        Attendance Handbook Summary
Attendance recording requirements

   •   Attendance must be recorded on a daily basis (p. 7, 12, 34).
   •   Attendance must be recorded by a specific time for Connect Ed (p. 45, 61).

Compulsory attendance requirements

   o   Mandatory ages- all youths between the age of 6 and 18 must attend school (p. 6).
   o   Students over the age of 18 are not required to attend (p. 6).
   o   Attendance questions and answers (p. 45).
   o   Attendance requirements for credit in grades 9-12 (p. 13).
   o   Non-enrollment procedures (p. 9, 47).
   o   Requirements for Learnfare recipients (p. 16).
   o   Work waivers and Child Labor Law requirements (p. 16).
   o   Home Education and the portfolio review process (p. 11).

Driver License Issues

   •   Students between 14 and 18 years of age are reported to the DMV when they accumulate
       15 unexcused absences in a 90-day-calendar period or when the school withdraws them
       with a dropout code (DNE, W05, W13, W15, W18, W21, W22, or W23 (p. 14, 56).
   •   Schools must take specific actions when a student is eligible for driver license
       reinstatement (p. 15).
   •   Students may request a waiver to retain their driving privileges (p. 14).
   •   Driver license questions and answers (p. 55).

Entry procedures

   o Entry codes (p. 25, 26).
   o Initial entry to KG or 1st grade (p. 18, 19, 20).
   o Vaccinations required for KG or 1st grade (p. 18).
   o Homeless students (p. 17).
   o Married or pregnant students (p. 17).
   o Because attendance until age 18 is mandated by Florida Statute, students over 16 years of
     age may re-enter school (p. 21).
   o Student transfers (p. 21).

Excused absences

   o   A child is absent for the day if he or she misses more than ½ of the school day (p.12).
   o   Legally sanctioned excused absences (p.7).
   o   Requiring written note from physician (p. 7).
   o   Allow one day for makeup work for each day of excused absence (p. 7).
   o Attendance questions and answers (p. 45).

Suspensions

   •   Days during a suspension are considered excused and cannot be used for truancy
       purposes (p.8).
   •   Suspended students are allowed to make up missed school work (p. 13).

Tardiness

   o Students are tardy if they are not in class at the beginning of the school day (p. 7).
   o Secondary students can be counted as tardy for each individual period, but for truancy
     purposes, only tardy to school is considered (p.7).
   o All tardies are considered to be unexcused and are recorded electronically (p. 7).
   o For truancy purposes, five tardies to school equal one unexcused absence. However, this
     is for referral purposes, and the electronic record is not to be altered. Tardies remain
     recorded as tardies in the electronic record (p. 7).

Truancy and habitual truancy

   o Truant means the student has an unexcused absence, with or without consent of the
     parent (p. 8)
   o Habitually truant means the student has accumulated 10 or more unexcused absences
     within a 90-calendar-day period or a combination of unexcused absences and tardies (p.
     8, 10).
   o Law enforcement taking a child to the Alternative Center for Truancy (p. 9).
   o Truancy flow chart (p. 59).
   o Truancy procedures (p. 8, 10).
   o Child Study Team procedures (p. 8).
   o Truancy Court questions and answers (p. 86).
   o SSW procedures for Truancy Court (p. 69).
   o Connect Ed phone calling system (p. 61).

Withdrawal procedures

   •   Students over the age of 16 who have parental approval may withdraw from school
       legally, IF they file an Intent to Terminate form and complete the DOE Exit Survey (p. 6,
       100, 104).
   •   Withdrawal codes (p. 24, 27, 29).
   •   Adult withdrawal codes (p. 31).
   •   Drop out codes are carefully monitored. Before using DNE, W05, W13, W15, W18,
       W21, W22, or W23, you must read the DOE specifications on page 29.
   •   W-15 code- Withdrawn for Non-attendance- Before using this code, schools must consult
       the District Attendance Coordinator. See last page of handbook for contact information.
                     Forms in the Attendance Handbook

                Form                                             Page #

Driver License Reinstatement form                                53
Driver License Status letter (cancel request to suspend)         54
School Attendance Contract                                       60
ETI Meeting letter                                               63
ETI Law Enforcement checklist                                    64
ETI Parental Agreement                                           65
ETI Parental Reasons for Student Absence form                    66
Notice of Early Intervention Meeting                             67
SSW Attendance Referral form                                     71
Attendance Warning letter                                        72
Follow-up Attendance letter                                      73
Attendance Team Meeting- Teacher Input sheet                     74
Attendance Child Study Team summary form                         75
Attendance forms checklist                                       77
Sample Truancy Petition                                          78
Truancy Violation Summary Information form                       80
Attendance Summary for Truancy Court                             81
Truancy Court Student/Parent ID form                             82
Abbreviated Student Information for Truancy Court                83
Truancy Court Proposed Interventions                             84
Alternatives for Students list                                   85
Non-enrollment letter                                            96
OCPS computer-generated Non-attendance letter                    97
Official Automated Student Attendance Verification Certificate   98
Intent to Terminate form                                         99
Florida DOE Exit Interview                                       100
Florida DOE Survey of Dropouts                                   104
     OCPS
Superintendent’s
  Documents
STUDENT ATTENDANCE POLICIES                                                       FILE: JE

TITLE: Compulsory Attendance Ages

POLICY:

      (1)    All children who have attained the age of six years by February 1 of any school year or
             who are older than six years of age, but have not attained the age of 18 years, shall be
             required to attend school regularly during the school term. A student shall attend all
             school sessions unless excused by a proper school authority. This rule does not apply to
             students who have been granted a Certificate of Exemption
      (2)    Students between the ages of 16 and 18 are required to attend school regularly unless a
             formal declaration of intent to terminate school enrollment is filed and signed by the
             student and the student’s parent(s). The declaration form must acknowledge the impact
             that terminating school enrollment is likely to have on the student’s earning potential.
             The declaration must also inform the student that withdrawal will result in the loss of
             his or her driver’s license. Upon receipt of the form, the school must notify the parents
             or guardian of the student’s intent to withdraw from school.
      (3)    In the above process (2), the student’s guidance counselor or other school personnel
             must conduct an exit interview with the student to determine the reasons for the
             student’s decision to terminate school enrollment and actions that could be taken to
             keep the student in school. The student must be informed of opportunities to continue
             his or her education in a different environment, including, but not limited to, adult
             education and GED test preparation. Additionally, the student must complete a survey
             in a format prescribed by the Department of Education to provide data on student
             reasons for terminating enrollment and actions taken by schools to keep students
             enrolled.
      (4)    Students who attain the age of 18 years during the school year shall not be required to
             attend school beyond the date that they attain that age.
      (5)    Each student in grade 12 shall be required to enroll in courses for a full school day. A
             student's parent(s) or legal guardian may request waiver of this requirement. The
             principal may grant the waiver after determining the student's attendance for less than
             a full school day would not prevent the student from achieving the minimum
             requirements for high school graduation.
      (6)    A student under the age of 18 who attends school for less than the full day must obtain
             a work waiver if he/she is not in an on-the-job training program and works during the
             hours that school is in session.
      (7)    Each parent and guardian of a child within compulsory attendance age is responsible
             for the child's school attendance.
      (8)    The superintendent, working cooperatively with teachers, parents and principals, shall
             take appropriate action, if necessary, to enforce the state compulsory attendance law.

LAWS IMPLEMENTED:                    Florida Statutes 1001.41, 1000.21, 1001.54, 1001.53, 1003.01,
                                     1003.21, 1006.08, 1012.28

ADOPTED: 1/23/07




                                               -6-
STUDENT ATTENDANCE POLICIES – continued                                            FILE: JE

TITLE: Student Attendance

POLICY:

      The superintendent is responsible for enforcing school attendance of all children and youth
      subject to the compulsory school age in the school district and supporting enforcement of school
      attendance by local law enforcement agencies. The responsibility includes recommending
      policies and procedures to the district school board that require schools to respond in a timely
      manner to every unexcused absence, and every absence for which the reason is unknown, of
      students enrolled in the schools. The superintendent’s attendance procedures outline the
      responsibilities of the various personnel within the school system.

      (1)    School attendance is the responsibility of the student and parent.
      (2)    Students shall begin each new school year with zero absences.
      (3)    All school personnel shall encourage regular attendance.
      (4)    Schools shall publish and distribute their attendance procedures to students and
             parents.
      (5)    On a daily basis, student absences will be recorded as unexcused until an acceptable
             excuse has been provided by the parent or guardian indicating the reason for the
             student’s absence. The principal has the ultimate authority to decide whether an
             absence shall be excused.
      (6)    If a student is repeatedly absent from school due to illness, the school is authorized to
             require the parent or guardian to provide a written physician’s statement for each
             subsequent absence to be considered excused.
      (7)    Absences shall be excused for:
             (a)     illness, injury or other insurmountable condition
             (b)     illness or death of a member of the student’s immediate family
             (c)     recognized (or established) religious holidays and/or religious instruction
             (d)     medical appointments
             (e)     participation in an approved activity or class of instruction held at another site
             (f)     prearranged absences of educational value with the principal’s prior approval
             (g)     head lice infestation (up to four (4) days during the school year)
             (h)     catastrophic disasters that significantly impact the life of the student (e.g. loss
                     of residence from natural disaster).
      (8)    Students shall be given a reasonable amount of time to make up any work assignments,
             which were missed during an excused absence. At least one day shall be allowed for
             each day of missed work.
      (9)     A student who is not in his/her first assigned class at the beginning of each school day
             shall be considered tardy.
      (10)   In cases of truancy and habitual truancy that are referred for child study team action,
             tardies may be recognized and calculated in the truancy instances. For truancy
             purposes in child study team documentation that may also be used for court action, five
             tardies to school will equal one unexcused absence. The authority to apply accumulated
             tardies as unexcused absences is given to the board in statute s.1003.02 (1)(b), F.S.
             District policy states that the principal has the authority to determine whether an
             absence is excused.
      (11)   Schools may not exempt students from examinations, papers, or other academic
             performance requirements to encourage student attendance.
      (12)   Report cards shall reflect the academic status, attendance and number of daily tardies
             for each student. These will be hand-delivered to the parent or guardian by the student.




                                                -7-
(13)   A student between the ages of 6 and 18 who is absent from school without having an
       excused absence, with or without the knowledge and/or consent of the parent or
       guardian, will be considered truant.
(14)   A student between the ages of 6 and 18 who has 10 or more unexcused absences within
       90 calendar days, or an equivalent combination of unexcused absences and accumulated
       tardies as determined in the child study team action, will be considered a habitual
       truant. Days when a student is suspended from school are not included in the number
       of absences when determining habitual truancy. Students may make up work missed
       during a suspension within a time limit established by the school principal.
(15)   Each school shall implement the following steps to enforce regular school attendance
       of the students enrolled in their school:
       (a)      Upon each unexcused absence, or absence for which the reason is unknown,
                the school principal or his or her designee shall contact the parent or
                guardian to determine the reason for the absence. If the absence is excused,
                as defined superintendent’s document, the school shall provide opportunities
                for the student to make up assigned work and not receive an academic
                penalty unless the work is not made up within a reasonable time.
       (b)      If a student has had at least five unexcused absences, or absences for which
                the reasons are unknown, within a calendar month or 10 unexcused
                absences, or absences for which the reasons are unknown, within a 90-
                calendar-day period, or an equivalent combination of unexcused absences and
                accumulated tardies as determined in the child study team action, the
                student's primary teacher shall report to the school principal or his or her
                designee that the student may be exhibiting a pattern of nonattendance. The
                principal shall, unless there is clear evidence that the absences are not a
                pattern of nonattendance, refer the case to the school's child study team to
                determine if early patterns of truancy are developing. If the child study team
                finds that a pattern of nonattendance is developing, whether the absences are
                excused or not, a meeting with the parent must be scheduled to identify
                potential remedies.
       (c)      If an initial meeting does not resolve the problem, the child study team shall
                implement the following:
                •        Frequent attempts at communication between the teacher and the
                         family;
                •        Evaluation for alternative education programs;.
                •        Attendance contracts;.
       (d)      The child study team may, but is not required to, implement other
                interventions, including referral to other agencies for family services or
                recommendation for filing a truancy petition pursuant to s. 984.151.
       (e)      The child study team shall be diligent in facilitating intervention services
                and shall report the case to the superintendent only when all reasonable
                efforts to resolve the nonattendance behavior are exhausted.
       (f)      If the parent or guardian refuses to participate in the remedial strategies
                because he or she believes that those strategies are unnecessary or
                inappropriate, the parent or guardian may appeal to the school board. The
                school board may provide a hearing officer, and the hearing officer shall make
                a recommendation for final action to the board. If the board's final
                determination is that the strategies of the child study team are appropriate,
                and the parent or guardian still refuses to participate or cooperate, the
                superintendent may seek criminal prosecution for noncompliance with
                compulsory school attendance.
       (g)      If a child subject to compulsory school attendance will not comply with
                attempts to enforce school attendance, the parent, guardian, or the




                                        -8-
                     superintendent or his or her designee shall refer the case to the case staffing
                     committee and the superintendent or his or her designee may file a truancy
                     petition pursuant to the procedures in s. 984.151.
             (h)     If the superintendent chooses not to file a truancy petition, the procedures for
                     filing a Child-in Need-of Services (CINS) petition shall be commenced.
      (16)           The district shall implement the following steps to enforce regular school
                     attendance of students of compulsory school age who are not enrolled:
             (a)     Under the direction of the superintendent, a designated school representative
                     shall give written notice, in person or by return-receipt mail, to the parent or
                     guardian, when no valid reason is found for a child's non-enrollment in
                     school. The notice shall require enrollment or attendance within 3 days after
                     the date of notice. If the notice and requirement are ignored, the designated
                     school representative shall report the case to the superintendent, and may
                     refer the case to the case staffing committee. The superintendent shall take
                     such steps as are necessary to bring criminal prosecution against the parent,
                     guardian, or other person having control.
             (b)     Subsequent to the activities described above, (subsection 1) the
                     superintendent or his or her designee shall give written notice in person or by
                     return-receipt mail to the parent or guardian that criminal prosecution is
                     being sought for nonattendance. The superintendent may file a truancy
                     petition, as defined in s. 984.03, following the procedures outlined in s.
                     984.151.
      (17)   A law enforcement officer may take a child into custody when the officer has
             reasonable grounds to believe that the child is absent from school without
             authorization or is suspended or expelled and is not in the presence of his or her
             parent or legal guardian. The officer may take the child into custody and deliver the
             child to the appropriate “school system site”, including but not limited to, a center
             approved by the superintendent of schools for the purpose of counseling students and
             referring them back to the school system or an approved alternative to a suspension
             or expulsion program. If a student is suspended or expelled from school without
             assignment to an alternative school placement, the law shall deliver the child:
             (a)     to the parent or legal guardian
             (b)     to a location determined by the parent or guardian, or to the Alternative
                     Center for Truancy until the parent or guardian can be located.

LAWS IMPLEMENTED:                   Florida Statutes 1001.41, 984.03, 984.12, 984.151, 1003.02,
                                    1003.21, 1003.24, 1003.26, 1003.33

ADOPTED: 1/23/07




                                               -9-
STUDENT ATTENDANCE POLICIES – continued                                            FILE: JE

TITLE: Habitual Truancy Case Procedures

                                             POLICY:

       (1)    “Habitual truant” means that
              (a)     The child has 10 unexcused absences within 90 calendar days, or an equivalent
                      combination of unexcused absences and accumulated tardies as determined in
                      the child study team action, with or without the knowledge or justifiable
                      consent of the parent or guardian, is subject to compulsory school attendance
                      and is not exempt.
              (b)     Activities to determine the cause and to attempt the remediation of the child’s
                      truant behavior have been completed.
       (2)    A “truancy petition” means a petition filed by the superintendent alleging that a student
              subject to compulsory school attendance has had at least five unexcused absences, or
              absences for which the reasons are unknown within a calendar month, or 10 unexcused
              absences or absences for which the reasons are unknown within a 90 day calendar
              period, or an equivalent combination of unexcused absences and accumulated tardies as
              determined in the child study team action.
       (3)    Procedure for filing “truancy petition” by superintendent includes:
              (a)     If the school determines that a student subject to compulsory school
                      attendance has had at least five unexcused absences, or absences for which the
                      reasons are unknown within a calendar month, or 10 unexcused absences or
                      absences for which the reasons are unknown within a 90 day calendar period, or
                      an equivalent combination of unexcused absences and accumulated tardies as
                      determined in the child study team action, the superintendent may file a
                      truancy petition.
              (b)     The petition shall be filed in the circuit court of the district in which the
                      student is enrolled in school.
              (c)     Original jurisdiction to hear a truancy petition shall be in the circuit court;
                      however, the circuit court may use a general or special master pursuant to
                      Supreme Court rules.
              (d)     The petition must contain the following: the name, age, and address of the
                      student; the name and address of the student's parent or guardian; the school
                      where the student is enrolled; the efforts the school has made to get the
                      student to attend school; the number of out-of-school contacts between the
                      school system and student's parent or guardian; and the number of days and
                      dates of days the student has missed school. The petition shall be sworn to by
                      the superintendent or his or her designee.
              (e)     Once the petition is filed, the court shall hear the petition within 30 days.
              (f)     The student and the student's parent or guardian shall attend the hearing.
              (g)     If the court determines that the student missed the alleged days, the court
                      shall order the student to attend school and the parent to ensure that the
                      student attends school, and may order any of the following: the student to
                      participate in alternative sanctions to include mandatory attendance at
                      alternative classes to be followed by mandatory community services hours for
                      a period up to 6 months; the student and the student's parent or guardian to
                      participate in homemaker or parent aide services; the student or the
                      student's parent or guardian to participate in intensive crisis counseling; the
                      student or the student's parent or guardian to participate in community
                      mental health services if available and applicable; the student and the
                      student's parent or guardian to participate in service provided by voluntary




                                                - 10 -
                     or community agencies as available; and the student or the student's parent
                     or guardian to participate in vocational, job training, or employment services.
              (h)    If the student does not successfully complete the sanctions ordered in
                     subsection (g), the case shall be referred to the case staffing committee with a
                     recommendation to file a child-in-need-of-services petition.

LAWS IMPLEMENTED:                   Florida Statutes 1001.41, 1003.02, 984.03 (29)(a)(b)(57),
                                    984.151

ADOPTED: 1/23/07

TITLE: Home Education Portfolio Review                                         FILE: JE

POLICY:

              (1)    If the parent or guardian of a child who has been identified as exhibiting a
                     pattern of nonattendance enrolls the child in the Home Education Program,
                     the superintendent shall provide the parent a copy of s.1002.41 and the
                     accountability requirements of this paragraph. The superintendent shall also
                     refer the parent to a Home Education Review Committee composed of the
                     district contact for Home Education Program and at least two home
                     educators selected by the parent from a district list of all home educators who
                     have conducted a Home Education Program for at least 3 years and who have
                     indicated a willingness to serve on the committee. The Home Education
                     Review Committee shall review the portfolio of the student every 30 days
                     during the district’s regular school term until the committee is satisfied that
                     the home education program is in compliance. The first portfolio review must
                     occur within the first 30 calendar days of the establishment of the program.
              (2)    If the parent fails to provide the portfolio to the committee, the committee
                     shall notify the superintendent. The superintendent shall then terminate the
                     Home Education Program and require the parent to enroll the child in a
                     public school supported by public funds; a parochial, religious, or
                     denominational school; or a private school supported in whole or in part by
                     tuition charges or by endowments or gifts within 3 days. Upon termination of
                     the Home Education Program, the parent or guardian shall not be eligible to
                     reenroll the child in the Home Education Program for 180 calendar days.
                     Failure of the parent or guardian to enroll the child in one of the attendance
                     options previously listed after termination of the Home Education Program
                     shall constitute noncompliance with the compulsory attendance requirements
                     and may result in criminal prosecution.

LAWS IMPLEMENTED:                   Florida Statutes 1001.41, 1003.26

ADOPTED: 1/23/07




                                              - 11 -
STUDENT ATTENDANCE POLICIES – continued                                             FILE: JE

TITLE: Recording Student Attendance

POLICY:

       Recording of student attendance for the purpose of administering the full-time equivalent
       program and other state programs shall be pursuant to State Board of Education Rule 6A-1.044.
       The principal shall be responsible for the administration of all Florida Statutes; State Board of
       Education Rules, school board policies and the district’s attendance procedures pertaining to
       student attendance. The principal shall assure that all teachers and clerks are instructed in the
       proper recording of attendance and may periodically determine whether instructions are being
       followed.

LAWS IMPLEMENTED:                      Florida Statutes 1001.41, 1000.21, 1003.23

ADOPTED: 4/27/04



STUDENT ATTENDANCE POLICIES – continued                                             FILE: JE

TITLE: Attendance Requirement for Recording Daily Presence/Absence for Grades K-12

POLICY:

       (1)     A student shall be deemed to be in attendance if actually present at school, or away
               from school on a school day engaged in an educational activity which constitutes a part
               of the school-approved instructional program, for at least one-half of the student’s
               instructional day.
       (2)     In grades 6-12, a school shall record period-by-period attendance.

LAWS IMPLEMENTED:                      Florida Statutes 1001.41, 1003.23

ADOPTED: 4/27/04




                                                 - 12 -
STUDENT ATTENDANCE POLICIES – continued                                             FILE: JE

TITLE: Attendance for Academic Credit for Grades 9-12

POLICY:

       (1)     No student shall be awarded a credit unless the student has been in attendance for
               instruction for a minimum of 135 hours. The 135 hours required for attendance for
               instruction corresponds to twenty (20) absences in a school year or ten (10) absences
               for each semester. The principal may provide a student who has been in attendance
               less than 135 hours an opportunity to receive credit by demonstrating mastery of the
               student performance standards in that course of study.
       (2)     Excused absences shall be considered, on an hour per hour basis, as a part of the 135
               minimum hours of classroom instruction. The principal is authorized to accept the
               following reasons for absence(s) of a student:
               (a)     illness, injury or other insurmountable condition
               (b)     illness or death of a member of the student's immediate family
               (c)     recognized (or established) religious holidays and religious instruction
               (d)     medical appointments
               (e)     participation in an approved activity or class of instruction held at another
                       school site
               (f)     prearranged absences of educational value with the principal's prior approval
               (g)     head lice infestation (up to four (4) days during the school year)
               (h)     Catastrophic disasters that significantly impact the life of the student (loss of
                       residence from natural disaster).

       (3)     Academic instruction missed by the student shall be made up in an acceptable manner
               in accordance with the district pupil progression plan.
       (4)     Students may make up work missed during a suspension within a time limit
               established by the school principal.

LAWS IMPLEMENTED:                      Florida Statutes 1001.41, 1003.21, 1003.24, 1003.436

ADOPTED: 1/23/07




                                                 - 13 -
STUDENT ATTENDANCE POLICIES – continued                                              FILE: JE

TITLE: Suspension of Driver’s License for Nonattendance

POLICY:

       (1)     Orientation of Students
               (a)     The principal or designee shall assure that all students are informed of the
                       possible effects of truancy upon their driver’s licenses.
               (b)     This information shall be included in student handbooks and announced at
                       school assemblies.
       (2)     Verification of Attendance
               (a)     The school superintendent shall submit to the Department of Highway Safety
                       and Motor Vehicles (DHSMV) the names of students, attaining ages 14-17
                       within the current school fiscal year (July 1-June 30), who have accumulated 15
                       unexcused absences in a period of 90 calendar days. The date of birth, sex, and
                       social security number of each student shall be included in the report.
               (b)     Students who are not enrolled in Orange County Public Schools, shall be
                       referred to the administrator of the program in which they are enrolled for
                       attendance verification.
       (3)     Hardship Waiver
               (a)     Within 15 calendar days of receipt of notice of intent to suspend, a student may
                       request, in writing, that the principal waive the attendance requirement based
                       on a personal or family hardship.
               (b)     The principal or designee is authorized to grant a 90-day hardship waiver to a
                       16-or 17-year-old student if the evidence satisfies the principal/designee that the
                       student meets criteria suggested by the Florida Department of Education and
                       that the waiver would be reasonable under the circumstances. The Department
                       suggests that consideration be given any minor under the school’s jurisdiction
                       for whom a personal or family hardship requires that the minor have a driver’s
                       license for his or her own, or his or her family’s employment or medical care.
                       The 90-day hardship waiver should be reviewed every 90 days to determine the
                       feasibility of continuance. Further, the principal or designee shall take into
                       consideration the recommendations of teachers, other school officials, and
                       guidance counselors.
               (c)     A hardship waiver shall not be available to 15-year-old students. Unlicensed
                       students are not eligible for a hardship waiver.
               (d)     The principal or designee shall notify the DHSMV via electronic transmission of
                       a student’s request for waiver within 24 hours of receiving the request. The
                       hearing must be conducted by the principal/designee within 30 days of the
                       request. The principal’s decision must be conveyed electronically to DHSMV
                       within 24 hours after conducting the hearing. The principal or designee shall
                       also notify the school board of his/her decision.
               (e)     Any student denied a hardship waiver may appeal that decision to the school
                       board. The school board shall notify the DHSMV if the hardship waiver is
                       subsequently granted.




                                                 - 14 -
       (4)     Notification of Intent to Suspend the Driver’s License for Nonattendance
               (a)     The DHSMV shall notify each minor for whom the department has received
                       notification of noncompliance upon the occurrence of 15 unexcused absences in a
                       90 calendar day period, and the minor’s parents or guardian, of the
                       department’s intent to suspend driving privileges.
               (b)     The minor, or the parent or guardian, has 15 calendar days after written parent
                       and student notification of intent to suspend, to provide proof of compliance
                       with the attendance requirements or to request a hardship waiver.
               (c)     Twenty days after the date of issuance of this notice, the department shall
                       suspend the minor’s operator’s license or learner’s license or record the legal
                       name, sex, date of birth and social security number of each minor who does not
                       possess a driver’s license or learner’s license, unless the minor has provided the
                       department verification of compliance with the attendance requirement or the
                       appropriate school official has provided the department with verification of a
                       request for a waiver hearing.
       (5)     Verification of Compliance and Reinstatement
               (a)    Reinstatement shall be initiated by the student by submission of written
                      verification that he or she has been in compliance for 30 days prior to the request
                      for verification of compliance. Compliance starts on the first day after the
                      student’s last unexcused absence. The student must attend, without any
                      unexcused absences for 30 consecutive days. If the student has any excused
                      absence during that time, an extra day is added to the end of the 30 day
                      compliance period to adjust for each absence.
               (b)    A compliance form, the HSMV 72870, shall be signed by the designated
                      administrator and executed either by a notary seal or embossed school seal
                      attesting that the student has met the requirements of Section 322.091, Florida
                      Statutes. (This form shall be provided to the student no more than five school
                      days after the request has been made.)
               (c)    When a student has previously had a license suspended and cannot meet the 30
                      school days attendance period required for reinstatement within the current
                      attendance year, the balance of the days required shall be carried forward for
                      completion in the next ensuring attendance year or summer session.

LAWS IMPLEMENTED:                       Florida Statutes 1001.41, 322.091, 1001.53, 1003.25

ADOPTED: 1/23/07


TITLE: Disclosure at Time of Initial Registration

POLICY:

       At the time of initial registration for school in a school district, each student must note previous
       school expulsions, arrests resulting in a charge, and juvenile justice actions taken against the
       student.

LAWS IMPLEMENTED:                       Florida Statutes 1001.41, 1006.07 (1) (b)

ADOPTED: 4/27/04




                                                    - 15 -
STUDENT ATTENDANCE POLICIES – continued                                                    FILE: JE

TITLE: Learnfare

POLICY:

       Children of cash assistance recipients (formerly Aid to Families with Dependent
       Children/AFDC) are required to attend school regularly.

       (1)    If excessive unexcused absenteeism is determined to sufficiently jeopardize academic
              progress, the school shall report the student to the Department of Children and
              Families for non-compliance.
       (2)    Each parent /guardian with children ages six to eighteen (18) years who is a recipient of
              cash assistance is required to have a school conference during each semester.
              (a)     The conference must address acceptable attendance, grades and behavior.
              (b)     The conference must be documented and reported to DCFS.
              (c)     Verification of the conference is the responsibility of the parent/guardian or
                      DCFS. Verification may be by telephone contact with a school official or by a
                      written statement from a school official.
              (d)     The conference may be held at the school or by telephone. The parent/guardian
                      is responsible for initiating and scheduling the conference.

LAWS IMPLEMENTED:                       Florida Statute 414.1251

ADOPTED: 1/23/07



TITLE: Child Labor Laws

POLICY:

       (1)    The district shall implement the following steps when necessary to ensure compliance with the
              Child Labor law:
              (a)      A designated school representative shall report to the Division of Jobs and Benefits of
                       the Department of Labor and Employment Security or to any person acting in similar
                       capacity who may be designated by law to receive such notices, all violations of the
                       Child Labor Law that may come to his or her knowledge.
              (b)     A designated school representative shall have the same right of access to, and inspection
                       of, establishments where minors may be employed or detained as is given by law to the
                       Division of Jobs and Benefits only for the purpose of ascertaining whether children of
                       compulsory school age are actually employed there and are actually working there
                       regularly. The designated school representative shall, if he or she finds unsatisfactory
                       working conditions or violations of the Child Labor Law, report his or her findings to the
                       Division of Jobs and Benefits or its agents.

LAWS IMPLEMENTED:              Florida Statute 1003.26

ADOPTED: 1/23/07




                                                   - 16 -
 SUPERINTENDENT DOCUMENT: FILE: JF

TITLE:                    SCHOOL ADMISSIONS PROCEDURES

                  A. Married or Pregnant Students
                  B. Homeless Children
                  C. Requirements for Original Entry
                  D. Admission to Kindergarten
                  E. Admission to First Grade
                  F. Admissions to Kindergarten and First Grade By Out-of-State Transfer Students
                  G. Re-entry of Students Previously Withdrawn
                  H. Transfers

              ************************************************************************

SCHOOL ADMISSIONS

A.         TITLE: Married and/or Pregnant Students

POLICY:

           The same educational opportunities shall be available and offered to students who are pregnant,
           married or a single parent as provided by File JB, Nondiscriminatory Admission of Students. A
           student who is a parent and does not have access to child care may be exempted from
           compulsory school attendance.

LAWS IMPLEMENTED: Florida Statutes 1001.41, 1000.05, 1003.21


B.         TITLE: Homeless Children

POLICY:

     (1)    The Orange County School Board recognizes the Florida State Statute definition of a
            homeless child as one who:

            (a)   lacks a fixed, regular nighttime residence;

            (b)   has a primary nighttime residence that is:

                  (1)   a supervised publicly or privately operated shelter designed to provide
                        temporary living accommodations, including welfare hotels, congregate
                        shelters, and transitional housing for the mentally ill;

                  (2)   An institution that provides a temporary residence for individuals intended to
                        be institutionalized; or

                  (3)   A public or private place not designed for, or ordinarily used as, a regular
                        sleeping accommodation for human beings, or

            (c)   One who temporarily resides with an adult other than his or her parent or guardian
                  because the parent or guardian is suffering financial hardship.




                                                    - 17 -
     (2)     A child who is imprisoned, detained, or in the custody of the state pursuant to a state or
             federal law is not a homeless child.

LAWS IMPLEMENTED: Florida Statutes 1000.21, 1003.01, 1003.21, 1003.22


C.         TITLE: Requirements for Original Entry

POLICY:

           (1)    Any student who initially enrolls in the school system shall be required to present
                  certification of immunization for those communicable diseases as required by the
                  Department of Health and Rehabilitative Services as follows:

                  (a)     DPT, 4 or more doses
                             DT (Pediatric) vaccine is acceptable if Pertussis vaccine is medically
                             contraindicated. TD (Adult) vaccine is acceptable and recommended for
                             children seven years of age or older.

                  (b)     Polio, 3 or more doses
                              One dose must have been given at 15 months of age or older. Polio vaccine is
                              omitted from the required immunizations of    children 18 years of age or
                              older.

                  (c)     Measles, Mumps, Rubella, 1 dose
                             The MMR combined vaccine must consist of one dose administered at 12
                             months of age or older. If this vaccination occurred before 1968, it must be
                             repeated.

                                                    OR

                          The vaccine for measles single must consist of one dose administered at 12
                             months of age or older. If this vaccination occurred before 1968, it must be
                             repeated.
                          The vaccine for mumps single must consist of one dose at 12 months of age or
                             older.
                          The vaccine for rubella single must consist of one dose at 12 months of age or
                             older.

           (2)    Any student who is admitted to a Florida school for the first time, including students
                  admitted to pre-kindergarten, shall submit a certificate showing a school-entry health
                  examination performed by a licensed medical physician within one year prior to
                  enrollment. A student's parent(s) or legal guardian may submit to the principal a
                  written request which objects to the health examination on religious ground.

                  (a)     The school board authorizes the superintendent to allow students to attend
                          school and to present evidence of a health examination within 30 calendar days
                          of their initial entrance when the students have not completed a health
                          examination within the specified time frame.

                  (b)     A homeless child shall be given temporary exemption for 30 school days.




                                                    - 18 -
               (c)     The superintendent may grant exceptions to this rule pursuant to Section
                       1003.22, Florida Statutes.

               (d)     The health examination shall be completed by a health professional who is
                       licensed in Florida or in the state where the examination was performed.

       (3)     Students over the age of 21 who are attending adult education classes shall not be
               required to present certification of immunization for communicable diseases.

       (4)     Students transferring from another Florida county may have a grace period not to
               exceed 30 school days to obtain their proper proof of immunization. Out-of-state
               students and newly entering students (i.e., pre-kindergarten or kindergarten) shall not
               be allowed any grace period.
               (a)     A homeless child shall be given a temporary exemption for 30 school days.

       (5)     Any student who was previously enrolled in an out-of-state public school and who seeks
               admission to a district school shall be admitted on the basis of admission requirements
               established in the state in which the student resided prior to moving to Orange County,
               except as provided in this rule.

       (6)     A student entering a district school shall be assigned to a grade based on placement
               tests, age and previous school records.

       (7)     A student enrolled as an original entry in the district shall present evidence of date of
               birth by one of the methods described in Section 1003.21, Florida Statutes.

               (a)     A homeless child shall be given a temporary exemption for 30 school days.

       (8)     Exceptional children under the age of five years may be eligible for admission to
               exceptional education programs and related services based upon criteria established by
               the Department of Student Support and Exceptional Education Services.

       (9) Students shall not be denied admission solely because they are not accompanied by a
           parent. Enrollment shall be considered provisional until parent contact is made. Effort
           shall be made by school personnel to contact the parent and request the parent’s presence.
           If school personnel are unsuccessful in getting the parent to school, the school social worker
           shall be requested to visit the parent at home or at the place of employment to secure the
           information necessary to register the student.

LAWS IMPLEMENTED: Florida Statutes 1001.41, 1003.01, 1003.21, 1003.22, 1012.23

D.     TITLE: Admission to Kindergarten

POLICY:

       (1)     Children shall be eligible for admission to kindergarten if they have attained the age of
               five years on or before September 1 of the school year. A child who transfers from
               another state shall be admitted under the same age requirements as established in the
               state where previously resided. Before admitting a child to kindergarten, the principal
               shall require evidence of the following.

               (a)     The child's date of birth in the manner provided by Florida Statute




                                                 - 19 -
              (b)     An up-to-date immunization record

              (c)     A school-entry health examination conducted within one year prior to
                      enrollment in school in accordance with State Board of Education Rule 6A-
                      6.024.

       (2)    Homeless children shall be given a temporary exemption of 30 school days in order to
              produce certification of date of birth, an up-to-date immunization record, and a health
              examination as required.

LAWS IMPLEMENTED: Florida Statutes 1001.41, 1003.21, 1003.22

E.     TITLE: Admission to First Grade

POLICY:

       For admission to first grade, a student shall be six years old on or before September 1 of the
       school year and shall satisfy one of the following requirements.

       (1)    Previous enrollment and attendance in a Florida public school

       (2)    Satisfactory completion of kindergarten requirements in a nonpublic school

       (3)    Previous attendance in an out-of-state school to which the student was admitted on the
              basis of the age requirement established by the state of residency

LAWS IMPLEMENTED: Florida Statutes 1001.41, 1003.21, 1003.22


F.     TITLE: Admission to Kindergarten and First Grade by Out-of-State Transfer Students

POLICY:

       (1)    Any student who transfers from an out-of-state public school and who does not meet
              regular age requirements for admission to Florida public schools shall be admitted upon
              presentation of the data required in subsection (3) herein.

       (2)    Any student who transfers from an out-of-state nonpublic school and who does not meet
              regular age requirements for admission to Florida public schools may be admitted if the
              student meets age requirements for public schools within the state from which he is
              transferring, and if the transfer of the student’s academic credit is acceptable under
              rules of the school board. Prior to admission, the parent or guardian must also provide
              the data required in subsection (3) herein.

       (3)    In order to be admitted to Florida schools, such a student transferring from an out-of-
              state school must provide the following data:

              (a)     notarized documentation that the parent(s) or guardian(s) was a legal
                      resident(s) of the state in which the child was previously enrolled in school
              (b)     an official notarized letter or notarized transcription from proper school
                      authority which shows record of attendance, academic information and grade
                      placement of the student




                                               - 20 -
              (c)     evidence of immunization against communicable diseases as required in Section
                      1003.22, Florida Statutes
              (d)     evidence of date of birth in accordance with Section 1003.22, Florida Statutes
              (e)     evidence of a medical examination completed within the last twelve months in
                      accordance with Section 1003.22, Florida Statutes

LAWS IMPLEMENTED: Florida Statutes 1001.41, 1003.21, 1003.22

G.    TITLE: Re-entry of Students Previously Withdrawn

POLICY:

      A student over 16 years of age who has been withdrawn previously, regardless of reason, may
      apply to the principal of the school to re-enter at the beginning of the next semester. A high
      school principal shall take into account the previous disciplinary and academic record of the
      student, post high school plans and curriculum desired when agreeing to re-enter any student
      age 18 or over. Overage students shall be counseled into adult education to facilitate their high
      school graduation.

LAWS IMPLEMENTED: Florida Statutes 1001.41, 1000.21, 1001.54, 1004.93, 1012.28


H.    TITLE: Transfers

POLICY:

      Application for students to transfer from one school to another shall be in accordance with the
      provisions of Ellis vs. Board of Public Instruction of Orange County, Florida, applicable Florida
      State Board of Education Administrative Rules and any applicable federal court order in force
      at that time.

      (1)     The school board authorizes the superintendent, or designee to grant or deny all
              requests for students to transfer from an assigned school.

       (2)    The only transfers allowed shall be those transfers enumerated within the order of the
              Federal District Court in the Ellis case (Case No. 1215-ORL-CIV). Transfer requests
              shall be limited to majority-to-minority transfers, health transfers, school personnel
              transfers, graduation transfers, out of district transfers, special (exceptional) education
              programs, vocational education programs, educational alternative programs, academic
              transfers, string instrument program transfers, and special (exceptional) education
              sibling transfers. Detailed information regarding the categories of transfer requests is
              contained in document 19.

      (3)     The following dates shall be designated as the official filing dates and shall be the only
              filing dates recognized for each type of transfer listed. The Pupil Assignment Office
              shall be the Office of Pupil Assignment of the Orange County Public Schools located at
              445 West Amelia Street, Orlando, Florida.

              (a)     Majority-to-minority transfers (Form A) shall be filed with the Office or
                      postmarked prior to the fifteenth day of March in the school year preceding the
                      school year for which the transfer is being requested.




                                                - 21 -
             (b)    Majority-to-minority transfers (Form B) shall be filed with the Office or
                    postmarked at least two weeks prior to the first day of school of the school year
                    for which the transfer is being requested.

             (c)    Academic transfers shall be filed with the Office or postmarked prior to the
                    second day of April in the school year preceding the school year for which the
                    transfer is being requested.

LAWS IMPLEMENTED: Florida Statutes 1001.41, 1001.43




                                             - 22 -
  Student
   Entry
     &
Withdrawal
Procedures




    - 23 -
               STUDENT ENTRY & WITHDRAWAL PROCEDURES

                                      ENTRY INTO SCHOOL

The following procedures and the specific codes included in the OCPS Record Keeping Table must be
used in maintaining student daily attendance in grades PK – 12. No other set of codes or procedures
may be used in the maintenance of school attendance.

For those students in grades PK – 12 who are expected to enroll at the beginning of the school year
and who do not return to begin the year, the district should carry the student on the class rosters for
up to a period of ten (10) school days. If the student has not enrolled, the district must remove the
student from the roll as of the first day by entering the withdrawal code DNE, recording the
withdrawal date as the first day of school, and by deleting any attendance records associated with
the student.

If at any time during the year a determination is made that the student has withdrawn for reasons
other than DNE, the appropriate change must be made on the student’s record.

If another school system requests the student’s records, the DNE withdrawal code must be replaced
by the appropriate withdrawal code. The district must enter the withdrawal code on the first day of
the current school year.
                                WITHDRAWAL FROM SCHOOL

A withdrawal is official when one or more of the following occurs:
   1.     A parent or legal guardian notifies the school that the child is permanently leaving the
          school to enroll in another school;
   2.     A request for the student’s school records is received from a public or private school, in-
          or out-of-state, in which the student is enrolled or plans to enroll;
   3.     The student has been transferred within the school or district by school officials;
   4.     The student has been promoted, graduated, as a certificate of completion, special
          certificate of completion, or holds a valid certificate of exemption from the
          superintendent.
   5.     A school official determines that the child has moved and permanently left school, has
          died, or has become eligible for withdrawal from school.

   When a student withdraws from school prior to the end of the school year, the appropriate
   withdrawal code must be shown on the day following the student’s last day of membership. If the
   withdrawal is made while the student is absent, the withdrawal must be entered on the day
   following the day it was officially determined that the student withdrew. (Note: If the “day
   following” falls on a Saturday, record the code on the date of the coming Monday.)

   When a student stops attending without official withdrawal during the school year,
   the school must utilize all available interventions before taking any action against the
   student’s enrollment status. Interventions may include a referral to the School Social
   Worker, phone calls, and certified letters to the parent or guardian. If the student
   cannot be located, the withdrawal code of W-22 may be entered on the date that the
   school determines all possible interventions have been unsuccessful. Until that date,
   the student’s attendance record must continue to show the accumulated unexcused
   absences.

   At the end of the school year, appropriate withdrawal codes must be recorded on the day after
   the last day of school for all students who are in membership on the last day of the regular 180
   day school year. On the day after the last day of summer school, the appropriate withdrawal code
   must also be assigned to all students who are in membership on the last day.




                                                 - 24 -
                                         RE-ENTRY INTO SCHOOL

Students who re-enter school after having been withdrawn must be re-entered on the date they
return. Three types of re-entry codes are provided and are dependent upon the type of re-entry.

*** Refer to the APPENDICES SECTION for Tables containing the District, State, United States,
and Country codes.
                             Using Entry/Re-Entry Codes with
                            Prior School Location Data Elements
                                              Prior School/ Location
    Prior School Location          Entry/     District             State/Territory/            Country
    and Type                       Re-                             Commonwealth
                                   Entry
                                   Code
    Same Public School             E01        Same as Reporting        FL                      US
    District                                  District
    Public School outside          E02        01-70, 72-76, 99,        See Appendix B          US
    District                                  except reporting         or Appendix C
                                              district
    Private School                 E03        01-70, 72-76, 99         See Appendix B          US
                                                                       or Appendix C
    Home Education                 E04        01-70, 72-76, 99         See Appendix B          US
                                                                       or Appendix C
    • Entering Pk or K for         E05        01-70, 72-76, 99         See Appendix B          See
      the first time                                                   or Appendix C           Appendix
                                                                                               D
    Out of country                 E09        99                       ZZ                      See
                                                                                               Appendix
                                                                                               D
    Already enrolled this          R01        Same as Reporting        FL                      US
    school year; same                         District
    district/same school;
    expected to reenroll; no
    intervening educational
    experience
    Already enrolled this          R02        Same as Reporting        FL                      US
    school year; same                         District
    district/different
    school; expected to
    reenroll; no intervening
    educational experience
    Unexpectedly reenters a        R03        Same as Reporting        FL                      US
    school in the same                        District
    district after withdrawing
    or being discharged
    Changed school entry           CSE        Same as                  FL                      US
    (SMS Code)                                Reporting District

Two additional codes are available in SMS- Enrolled and Returned. Neither may be used at the school level.
Use of these two codes will result in students who are not properly enrolled, and the school will not receive
FTE for these students.




                                                     - 25 -
                  OCPS Admission Codes – Grades PK – 12


  Code                                      Status Explanation

Original Entries into Florida Public Schools this School Year


   E01     Any PK-12 student who was enrolled in a public school in this school district the
           previous school year.


   E02     Any PK- 12 student whose last school of enrollment was a public school outside this
           district, or in another state or territory.


   E03     Any PK-12 student whose last school of enrollment was a private school in any Florida
           school district, or another state or territory.

   E04     Any PK-12 student who is enrolling in a public school in this district after having been in
           home education in any Florida school district, or another state or territory.

   E05     Any student entering PK or KG for the first time.

   E09     Any Pk-12 student who enters a Florida school from a country other than the United
           States or a U.S. Commonwealth Territory.

  CSE      (Change School entry) SMS code used to enroll a student when a student is
           expected at one school but enters another school prior to the start of school or
           student’s first day of attendance.

Reentering into Florida Public Schools


   R01     Any PK-12 student who was received from another attendance reporting unit in the
           same school.


   R02     Any PK-12 student who was received from another school in the same district.


   R03     Any PK-12 student who unexpectedly reenters a school in the same district after
           withdrawing or being discharged.




                                              - 26 -
*** Before using any dropout code that is asterisked, please review the DOE Dropout Code Strategy
Technical Assistance Guide on Page 29-30.


Withdrawal from Florida Public Schools – Grades PK – 12


  DNE *       Any PK-12 student who was expected to attend a school but did not enter as expected
              for unknown reasons.
              [During the months of July & August ONLY, a school may DNE a student that does not
              belong to them. ]
              (Refer to DOE Technical Assistance Paper on Dropout Codes, pg. 29)

    999       Code used when changing a student from one grade level to another at the same school
              where they are currently enrolled.

   CSW        (Change school withdrawal) SMS code used to withdraw a student when a
              student is expected at one school but enters another school prior to the start of
              school or student’s first day of attendance.
   W01        Any PK-12 student promoted, retained, or transferred to another attendance reporting
              unit in the same school.

   W02        Any PK-12 student promoted, retained, or transferred to another public school in the
              same district, including Orange County charter schools.

              Any PK-12 Student who withdraws to attend another public school in another Florida
              district.
   W3B        Any PK-12 student who withdraws to attend another public school out of state.

   W04        Any PK-12 student who withdraws to attend a non-public school in- or out- of-state.

  W05 *       Any student age 16 or older who leaves school voluntarily with no intention of returning
              and signed an Intent to Terminate Form.
              (Refer to DOE Technical Assistance Paper on Dropout Codes, pg. 29)

   W06        Any student who graduated from school and met all of the requirements to receive a
              standard diploma.

   W6A        Any student who graduated from school and met all of the requirements to receive a
              standard diploma, based on the 18-credit college preparatory graduation option.

   W6B        Any student who graduated from school and met all the requirements to receive a
              standard diploma, based on the 18-credit career preparatory graduation option.

   W07        Any student who graduated from school with a special diploma based on option one-
              mastery of Sunshine State Standards for Special Diploma.

   W08        Any student who received a certificate of completion.

   W8A        Any student who met all the requirements to receive a standard diploma except passing
              the graduation test and received a certificate of completion and is eligible to take the
              College Placement Test and be admitted to remedial or credit courses at a state
              community college as appropriate.

   W09        Any student who received a special certificate of completion.

   W10        Any student in a GED Exit Option Model who passed the GED Tests and the graduation
              test and was awarded a standard diploma.




                                                  - 27 -
WGD     Any student participating in the GED Exit Option Model who passed the GED Tests, but
        did not pass the graduation test and was awarded a State of Florida diploma.
W12     Any PK-12 student withdrawn from school due to death.

W13 *   Any PK-12 student withdrawn from school due to court action. This code is not used for
        students who are reassigned to the Orange Regional Detention Center.
        (Refer to DOE Technical Assistance Paper on Dropout Codes, pg. 29)


W15 *   Any PK-12 student who is withdrawn from school due to non-attendance.
        (Refer to DOE Technical Assistance Paper on Dropout Codes, pg. 29)

W18 *   Any student who withdraws from school due to medical reasons.
        (Refer to DOE Technical Assistance Paper on Dropout Codes, pg. 29)

W21 *   Any student who is withdrawn from school due to being expelled.
        (Refer to DOE Technical Assistance Paper on Dropout Codes, pg. 29)

W22 *   Any PK-12 student whose whereabouts is unknown.
        (Refer to DOE Technical Assistance Paper on Dropout Codes, pg. 93)

W23 *   Any PK-12 student who withdraws from school for any reason other than W01 – W22 or
        W24 – W27.
        (Refer to DOE Technical Assistance Paper on Dropout Codes, pg. 29)

W24     Any PK-12 student who withdraws from school to attend a Home Education Program.

W25     Any student under the age of 6 who withdraws from school. (This may not be used for
        students aged six or above).

W26     Any student who withdraws from school to enter the adult program prior to completion of
        graduation requirements.

W27     Any student who graduated from school with a special diploma based on option two-
        mastery of employment and community competencies.

W48     Any student in grades 9-12 taking an adult course for high school credit who is working
        towards a high school diploma, who had left before completing the class/program.

W51     Any student in grades 9 – 12 taking an adult course for high school credit, working
        towards a high school diploma, who has completed the class/program.

WPO     Any student who is withdrawn from school subsequent to receiving a W07, W08, W09, or
        W27 during the student’s year of high school completion.

WFW     Any student who graduated from school with a standard diploma and an FCAT waiver.

WFT     Any student who graduated from school with a standard diploma and satisfied the
        graduation test requirement through an alternative assessment.
        (For students meeting accelerated high school graduation option requirements, see WFA and WFB.

WFA     Any student who graduated from school with a standard diploma based on an 18-credit
        college preparatory graduation option and satisfied the graduation test requirement
        through an alternate assessment.

WFB     Any student who graduated from school with a standard diploma based on an 18-credit
        college preparatory graduation option and satisfied the graduation test requirement
        through an alternate assessment.




                                            - 28 -
                Use of any code followed by an asterisk (*) reflects in official dropout statistics.


                                 DOE Technical Assistance Paper
             Dropouts by Reason and Strategies to Improve Reporting of Dropouts

Withdrawal         Reason                                               Strategy
   Code
  DNE         Any PK-12              • This is a temporary code until the whereabouts and educational status
              student who was              of a student is confirmed. If this information is not confirmed by
              expected to attend           the end of the year, the code should remain DNE.
              school but did not     • Each data entry clerk should be well trained in the entry of withdrawal
              enter as expected            codes.
              for unknown            • When a school receives a request for the records of a previously enrolled
              reasons                      student, the student’s withdrawal code should be checked and
                                           revised to reflect accurate status.

   W05        Any student age        • This code must only be used for students who have been counseled and
              16 or older who              who have filed the Intent to Terminate School Enrollment Form.
              leaves school          • The school counselor or other school staff should conduct an exit
              voluntarily with             interview with the student. It is critical to advise students and
              no intention of              parents of alternative educational opportunities available within
              returning                    the district, such as adult education, GED, Exit Option Model,
                                           Teenage Parent Programs, and storefront schools. The student
                                           must be advised that termination from school may result in the
                                           loss of driving privileges or loss of cash assistance, if the student is
                                           eligible for Learnfare.

   W13        Any PK-12              This code should seldom be used. The Department is considering
              student                termination of this code in the future because of its limited use.
              withdrawn from         Students assigned to Department of Juvenile Justice (DJJ) and
              school due to court    Department of Children and Families (CF) facilities are participating in
              action                 educational programs as required by law and therefore, should be coded
                                     W02 or W03, as appropriate.
                                     • Follow-up must be provided for any student coded W13 to determine
                                             student’s placement.
                                     • Juvenile offenders remanded to adult court who are being held in
                                             county jails should be withdrawn using W26 and provided adult
                                             education.




                                                       - 29 -
Withdrawal        Reason                                         Strategy
   Code
   W15       Any PK-12           • Use this code for students within compulsory school attendance age and
             student who is             who have left school with no intention of returning.
             withdrawn from      • Use this code only after all procedures outlined in Sections 1003.26 and
             school due to              1003.27, Florida Statutes, have been followed.
             nonattendance       • Pursuant to Section 1003.26, Florida Statutes, school attendance
                                        enforcement is the responsibility of the district superintendent of
                                        schools. This responsibility includes recommendation to the school
                                        board of a policy that ensures a timely response to every
                                        unexcused absence for which the reason is unknown. The policy
                                        must include the following requirements:
                                        •       Schools must contact the parent after each unexcused
                                        absence to obtain the reason for the absence and to determine if
                                        the absence is excused or unexcused based on the district’s
                                        attendance policy. The school is required to refer specific students
                                        to the school child study team to determine if a pattern of non-
                                        attendance is developing and if so, to meet with the parent and
                                        student.
                                        •       The child study team is required to implement
                                        interventions to resolve the problem, and may include having the
                                        superintendent file a petition in truancy court pursuant to Section
                                        984.151, Florida Statues.
                                        •       If the truancy is unresolved, the superintendent shall refer
                                        the case to the case staffing committee (Section 984.12, Florida
                                        Statutes) and may also file a truancy petition if appropriate. If a
                                        parent refuses to          cooperate with interventions, the
                                        superintendent may seek criminal prosecution against the parent
                                        in certain situations.

   W18       Any PK-12               •   Do not use this code for reasons of hospital/homebound (use W02)
             student who                 or home education (use W24).
             withdraws from
             school due to
             medical reasons

   W21       Any PK-12               •   Use this code for all expelled students.
             student who is          •   If a student has been through the expulsion process and is offered
             withdrawn from              and accepts alternative placement, use W01 or W02, as
             school due to               appropriate. If the expelled student transfers to a non-public
             being expelled              school, capture the expulsion data and re-code the withdrawal
                                         code to W04.

   W22       Any PK-12               •   This code may be used for students who are withdrawn because
             student whose               they can not be located.
             whereabouts is          •   Use this code only for students for whom every effort has been
             unknown                     made to locate them.

   W23       Any PK-12               •   Check with the district attendance officer prior to using this code.
             Student who             •   The district should maintain control of the application of this code
             withdraws from              to ensure use of specific withdrawal reasons when available.
             school for any          •   This code will identify the student who is 16 or older as a dropout.
             reason other than
             W01-W22, or
             W24-W27.




                                                 - 30 -
              OCPS Admission/Withdrawal Codes- Adult Education

  Code                                Status Explanation
Original Entries into Florida Public Schools this School Year

  EA1      The original entry of an adult student into this class.



Reentering into Florida Public Schools

  RA1      Reentry of an adult student into the same class after withdrawal from that class for
           any reason.


Withdrawal from Florida Public Schools
  W28      Any adult student who left the post secondary adult job preparatory program as a
           program completer.

  W29      Any adult student who withdraws from a class but remains enrolled in another class in
           the program.

  W30      Any adult student who left the program to take a job, previously unemployed.

  W31      Any adult student who left the program to take a better job, previously employed.

  W32      Any adult student who left the program to enter another training program.

  W33      Achieved personal objective.

  W34      Any adult student who left the program for lack of interest.

  W35      Any adult student who left the program because of health problems.

  W36      Any adult student who left the program because of transportation problems.

  W37      Any adult student who left the program because of child care problems.

  W38      Any adult student who left the program because of family problems.

  W39      Any adult student who left the program because of the time the program is scheduled.

  W40      Any adult student who left the program because of other known reasons.

  W41      Any adult student who left the program because of unknown reasons.

  W42      Any adult student who was expelled from school.

  W43      Any adult student who graduated from school with a standard diploma.

  W44      Any adult student who left school with a certificate of completion.

  W45      Any adult student who left school with a state of Florida diploma (GED).

  W46      Any adult student who left the class/program because of the location where the course
           met.




                                              - 31 -
 W47      Any adult student who is procedurally withdrawn at the end of the school year who will
          continue in the class next school year.

 W48      Any student in grades 9-12 taking an adult course for high school credit who is working
          towards a high school diploma, who had left before completing the class/program.

 W49      Any adult student who left the class/program due to a change of address or leaving the
          area.

 W50      Any adult student who was withdrawn due to death.

 W51      Any student in grades 9 – 12 taking an adult course for high school credit, working
          towards a high school diploma, who has completed the class/program.


Use of any code followed by an asterisk (*) reflects in official dropout statistics.




                                            - 32 -
      Student
    Attendance
    Recording
    Procedures




-       33
            STUDENT ATTENDANCE RECORDING PROCEDURES

                                     INTRODUCTION

Each district shall maintain attendance, absence, and withdrawal information on students
enrolled in the district and be able to prepare, upon request, a record of each student’s
entry, reentry, and withdrawal dates as well as that student’s days present and absent.

   •   Daily Recordkeeping Requirement for Grades PK-12

       For all students in grades PK-12, daily attendance shall be kept during the 180-day
       school year and its associated summer school. In all cases where a student is absent
       or tardy, the principal or the principal’s designee shall ensure that teachers submit a
       signed and certified report to include the date, name, and grade level of the students
       who are absent or tardy.

   •   Class/Period by Class/Period Recordkeeping Requirements for Grades 9 – 12

       For students in grades 9 – 12, attendance must also be maintained on a period by
       period basis for classes in the 180 day school year and its associated summer school
       in which student receive credit. As is the case of daily attendance recordkeeping,
       documentary evidence must be maintained on each individual student showing days
       present and days absent for each period.

   •   Grade Book Codes and Those Used on Attendance Screen 8

       Acceptable codes are:

              O      Tardy

              *      Excused Absence

              X      Unexcused Absence

              S      Suspended

       Certain information will also be displayed on Screen 8 to reflect a school holiday or
       weekend days (not when school is not in membership). These codes are:

              (blank)        Weekend day or non-membership day

              •   School holiday

   •   SMS Codes
            • SMS is being utilized in all middle and elementary schools this year. For
               your convenience, this handbook contains the CICS and SMS tutorials.




                                             - 34-
                                          CICS
                          Unexcused Absences (menu A screen 42)
                          PURPOSE: The purpose of this screen is to provide viewing and follow-up
                          capabilities on students who have met the criteria of five unexcused absences
                          within a calendar month, or ten or fifteen unexcused absences within 90 calendar
                          days. All calculations (from screen 8 or 51) will be done using the attendance
                          information for the current school year as of two business days prior to the
                          current business day.

                          Benefits include:
    •   The capability to display and track incidents for students that have 5 unexcused absences within
        a calendar month or 10 unexcused absences within a 90 day rotating calendar for the purpose of
        contacting via telephone the parent or guardian of the student.
    •   Provide a process to facilitate the scheduling of child study team meetings required for students
        that meet unexcused absence criteria, and record student interventions and other pertinent
        information.
    •   Provide a process to facilitate the scheduling of Truancy Court/Petition, CINS or Circuit Court
        referral information for habitual truants (15 days within a 90 day rotating calendar).

Who will have security: Persons at your school with the ability to update attendance screens will be
able to update screen 42 - Unexcused Absences. Persons with the ability to view attendance screens will
be able to view screen 42 - Unexcused Absences.

How to view on-line help: On any student system screen TAB forward (or use the arrow key), move the
cursor to the selected field and press PF1. The help window will display. Press PF8 to scroll forward
through the help pages (PF7 to scroll back). Press PF3 to exit the help window.

Screen 42 - UNEXCUSED ABSENCES
   • From the Student PK-12 Menu type 42 - Unexcused Absences and press ENTER.



06/30/00 SCR: __   42. Unexcused Absences            SCH YR: 00      08:43:15
School: 1521 APOPKA H. S.

 _ 15 Days within a 90-day calendar period incidents
 _ 5 Days in a month or 10 days within a 90-day calendar period incidents
 _ Unexcused Absence Incident Detail
 _ Case Review - Non-Enrollment5/10 DAY INCIDENTS

PURPOSE: This screen will list students that meet the criteria of having five unexcused absences within
a calendar month, or ten unexcused absences within a rolling 90-day calendar period. Students for
whom there is no Child Study Team (CST) meeting scheduled will appear in chronological order (oldest to
most recent) and then in alphabetical order by student name within a date. The absence category will
display either Five or Ten depending on the number of unexcused absences. Date Incurred is the date
when the attendance reporting category was met by the student's non-attendance. Students who have a
Child Study Team (CST) meeting scheduled will not be listed.

    •   From the Unexcused Absences (screen 42 shown on the previous page) TAB forward and type S
        (Select) next to the category you want to view and press ENTER.

    •   Press PF8 to scroll forward through the pages or PF7 to scroll back through previous pages. See
        screen sample below:




                                                       - 35-
07/07/00 SCR: __          5 / 10 Day Incidents      SCH YR: 00       09:52:57
School: 1521 APOPKA H. S.
  Date Absence
Incurred Category Name                            Student#   Grade
11/11/99 Five CAMMO, CHRISTINA MARIE              4800000006 10
11/18/99 Five AGATE, MANUEL ROSENDO               4800000002 09
11/19/99 Five GULLIVER, CLARENCE                  4800000003 09
11/19/99 Five GAGE, CHRISTOPHER CLAY              4800000004 10
12/01/99 Ten     AGATE, MANUEL ROSENDO             4800000002 09

    •   Use the down arrow key to select a specific student and press PF2 to view the Unexcused
        Absence Incident Detail Screen. View the screen sample on page 4.

NOTE: If a student has a 5 day incident and 10 day incident without a 15 day incident on the same day,
the student will be identified as having a 10 day incident only.
15 DAY INCIDENTS
PURPOSE: This display screen will list students that meet the criteria of having 15 or more unexcused
absences within a rolling 90-day calendar period. When incidents have been referred to a Social Worker
a Y (Yes) will display under the column of Social Worker. Student names will display by incident date
(oldest to most recent) and then in alphabetical order by student name within a date.
    • From the Unexcused Absences (screen 42) TAB forward and type S (Select) in the field next to
         the 15 Day Incidents category.


07/07/00 SCR: __                15 Day Incidents        SCH YR: 00    10:05:39
School: 1521 APOPKA H. S.
  Date   Social
Incurred Worker Name                              Student#   Grade
01/05/00      CAGE, CHRISTOPHER CLAY             4800000004 10
01/07/00      AGATE, MANUEL ROSENDO              4800000002 09
01/11/00      CAMMO, CHRISTINA MARIE             4800000006 10
01/19/00      HALVAN, VIOLET                     4800000010 11
01/24/00      JOLLETTE, ROBERT STEPHEN 4800000009 09
01/27/00 Y GULLIVER, CLARENCE                    4800000003 09
PF: 1-HELP 2-Detail 7-Previous 8-Next

    •   Use the down arrow key to select a specific student and press PF2 to view the Unexcused
        Absence Incident Detail Screen. View the screen sample on page 4.

NOTE: If a student has a 5 or 10 day incident and a 15 day incident on the same day, the student will be
identified as having a 15 day incident only.

NOTE: If a student meets any of the unexcused (5, 10 or 15) absence requirements on future days, then
only the most recent incident will be displayed on the respective scan screen.

NOTE: Student names with a Y in the Social Worker column will display at the end of the scan list.

UNEXCUSED ABSENCE INCIDENT DETAIL
PURPOSE: This screen displays the Unexcused Absence Incident Detail for an individual student. You
may navigate here from one of the Unexcused Absence scan screens or type either the student number
in the STD# field or the student social security number in the SSN# field and press ENTER. Attendance
incidents will appear in chronological order (oldest to most recent).




                                                    - 36-
How to view previous year's Unexcused Attendance Incident Detail and Case Review - Non-
Enrollment detail: The detail screens may be viewed by changing the SCH YR field (top right). History
for past school years will not be available prior to school year 2000-2001.


MM/DD/YY SCR:       UNEXCUSED ABSENCE INCIDENT DETAIL SCH YR: 99 HH:MM:SS
STD#: 4800000078 BLACK, JENNIFER        SCHL: 1521 APOPKA H. S.
SSN#: 999999999 GRD: 11 RC: W SX: F DOB: 02/17/83        STATUS: A
   INCIDENT RECOMMENDATION ------CHILD STUDY TEAM------
CATEGORY DATE DATE - CODE DATE - CODE INTERVENTIONS APPEAL DATE-
CODE
FIVE 11-12-99       __ __ __ _  __ __ __ _      ________        __ __ __ _
TEN 11-11-99        __ __ __ _  __ __ __ _      ________        __ __ __ _
FFTN 11-10-99       __ __ __ _  __ __ __ _      ________        __ __ __ _
FIVE 09-27-99       __ __ __ _  __ __ __ _      ________        __ __ __ _
UPDATING THE UNEXCUSED ABSENCE INCIDENT DETAIL (press the ENTER key when you have completed
this screen)

Recommendation Date - Type the date a recommendation is made relating to this particular attendance
incident. Date format is MM DD YY. Recommendation Code is required when Recommendation Date is
entered.

Recommendation Code - Type the appropriate code:
      1 - No meeting due to "NO PATTERN" of non-attendance.
      2 - No meeting, attendance corrected. Use this code if there was an error on the student's
      attendance record.
      3 - Referred to Child Study Team.
      4 - Referred to Social Worker (only valid for 15 day incidents).
Recommendation Date is required when Recommendation Code is entered.

Child Study Team Date - Type the date of the Child Study Team meeting. Date format is MM DD YY.
Child Study Team Code is required when Child Study Team Date is entered.

Child Study Team Code - Type the appropriate value:
        Y = Yes Parent attended the Child Study Team meeting
        N = No Parent did not attend the child Study Team meeting.
Child Study Team Date is required when Child Study Team Code is entered.

Interventions - Type any combination (up to eight) of the following values:
        1 - School interventions
        2 - School social worker interventions
        3 - Student attendance contract
        4 - Student counseling
        5 - Mentoring
        6 - Tutoring
        7 - Encourage communication between teacher and family
        8 - Other interventions.
        Entry on one of these fields is required if Child Study Team Date and Code are entered.

Appeal Date - This field may contain the date the appeal to the school board is scheduled or the actual
date the appeal is heard. Date format is MM DD YY. Appeal Code is required when Appeal Date is
entered.

Appeal Code - Acceptable values are:




                                                  - 37-
       A - Parents are appealing to the school board
       R - Parents are refusing to participate after the appeal
       H - The appeal was heard by the school board
Appeal Date is required when Appeal Code is entered.


CASE REVIEW - NON-ENROLLMENT
PURPOSE: This screen displays the Case Review - Non-Enrollment detail for an individual student. You
may navigate here from one of the Unexcused Absence scan screens or the Detail screen, or type either
the student number in the STD# field or the student social security number in the SSN# field and press ENTER.
Displayed information is for the current school year.

07/31/00 SCR: __    Case Review - Non-Enrollment SCH YR: 00 09:55:24
Std#: 4800000006 CAMMO, CHRISTINA MARIE            Schl: 1521 APOPKA H. S.
SSN#: _________    Grd: 10 Rc: W Sx: F       Dob: 01/05/84          Status: A

 Truancy Petition: _                       Truancy Petition Date: __ __ __

Truancy Court Date: __ __ __               Alternative Sanctions: _ _ _ _ _ _ _

CINS Referral Date: __ __ __               Circuit Court Date: __ __ __



   Nonenrollment: _                         Nonenrollment Date: __ __ __

PF: 1-HELP 2-Scan 4-Attend Hist 5-Contact Info 6-Detail             AS OF: 11/18/99


    •    From the Unexcused Absence Incident Detail screen press PF6 to view the Case Review.

UPDATING THE CASE REVIEW - NON-ENROLLMENT (press the ENTER key when you have
completed this screen)

Truancy Petition Code - Acceptable values are:
       P - Parent filed petition
       S - Superintendent filed petition
Truancy Petition Date is required when Truancy Petition Code is entered.

Truancy Petition Date - Type the date the truancy petition is filed. Date format is MM DD YY. Truancy
Petition Code is required when Truancy Petition Date is entered.

Truancy Court Date - Type the date the case was or will be heard by the Truancy Court. Date format is
MM DD YY. Truancy Court Date and CINS Referral Date are mutually exclusive (cannot have both).
Truancy Court Date may only contain a date if Truancy Petition Date and Code is entered.

Alternative Sanctions - Type the code(s) to indicate which alternative sanctions apply to the child and/or
parent. Acceptable values are:
        S - Service Hours
        H - Homemaker Services
        C - Counseling
        E - Employment
        F - Fines
        O - Other.
Values in Alternative Sanctions are only allowed when Truancy Court Date is entered.

CINS Referral Date - Type the date the CINS Petition is filed. Date format is MM DD YY. CINS Referral
Date and Truancy Court Date are mutually exclusive (cannot have both).




                                                         - 38-
Circuit Court Date - Type the date of the Circuit Court hearing for a truancy petition or a CINS petition.
Date format is MM DD YY. Circuit Court Date can only be entered when Truancy Court or CINS Referral
date is present.

Non-enrollment Code - Type the code to indicate the status of the non-enrollment process for the child.
Acceptable values are:
        W - Written notice requiring child's attendance within three days after the date of notice
        R - Referred to case staffing committee
        C - Criminal prosecution steps being taken
        T - Truancy petition filed. This code does not replace or exclude the DNE withdrawal code on
        screen 3.
Non-enrollment Date is required when Non-enrollment Code is entered.
Non-enrollment Date - Type the date the status of the non-enrollment process has last been updated or
completed. Date format is MM DD YY. Non-enrollment Code is required when Non-enrollment Date is
entered.

VIEWING ADDITIONAL SCREENS FROM THE INCIDENT DETAIL or THE CASE REVIEW

VIEWING ATTENDANCE HISTORY
   • From the Case Review or Incident Detail press PF4 to view Attendance History.
   • Press PF3 to exit the window.
The attendance history is presented in detail (July through June) for the current school year.
        AB - Number of absences (total of unexcused, excused and suspensions)
        UA - Number of unexcused absences
        EX - Number of excused absences
        SU - Number of days the student was suspended
        TA - Number of days the student was tardy

STD#: 4800000006 CAMMO, CHRISTINA MARIE

                             ATTENDANCE HISTORY
      AB UA EX SU TA         AB UA EX SU TA     AB UA EX SU TA
JUL                    AUG                  SEP 19 15 01 03
OCT                    NOV                  DEC
JAN                    FEB                  MAR
APR                    MAY                  JUN
PF: 3-EXIT

VIEWING CONTACT INFORMATION
   •   From the Case Review or Incident Detail press PF5 to view Contact Information (contact information
       originates from screen 3 - Basic ID).
   •   Press PF3 to exit the window.

STD#:    4800000006 CAMMO, CHRISTINA MARIE

HOME PHONE: 407 862 2067
Contact Name                Phone                  Ext           Code         Cust
JOHN BLUM              407 389 2475               2137            P            Y


PF: 3-EXIT


VIEWING TRUANCY COURT DATE
This date will display on the bottom of screen 3 - Basic ID when the student has had an attendance issue in the
past resulting in Truancy Court. If no date is present on screen 42 - Unexcused Absence, then a Truancy Court date
will not display on screen 3 - Basic ID




                                                       - 39-
                                      BOTTOM OF BASIC ID (SCREEN 3)
Is Student a Parent: N   Lang Survey Date: 08 11 1997      LEP: ZZ
Assignment Cd-Entry--Dt School              Gr Hrm T Imp Cod Pr Cd--Withd-Dt
Current: R02 01 03 00 1521 APOPKA H. S. 11 ___ _ ___ S Z ___ __ __ __
Next Yr:                1521 APOPKA H. S. __ ___ _           _
Grid: 1068500 Zoned: 1521 APOPKA H. S.                   GradPlan: 01
              Foreign Exchange: _ Class Rank Exclude: _ Atd: Y Bcl: _
    Contact Name                     Phone    Ext Code Cust Pkup ------ESE-------
JOHN_BLUM______________ 407 389 2475 2137 P              Y     _       Pr ----Pgms-----
_________________________ ___ ___ ____ ____ _            _     _
_________________________ ___ ___ ____ ____ _            _      _ LS: pd _ sd _
                              TRUANCY COURT: MMDDYY
PF: 1-HELP 2-BASIC RECORD-3

If you have questions about screen 42 - Unexcused Absences, please contact Student System Support at
407-317-3375 ext. 2. If you have questions about the OCPS Attendance Policy, please contact Margaret
Gentile at 407-317-3200, x2921.
Check out the Student System Web Site at http://intranet.ocps.k12.fl.us/helpdesk/studentsystem/




                                                      - 40-
                                               SMS
                                 Student Movement within SMS
The following pages detail three scenarios and how to handle OCPS student movement
between OCPS schools.

For assistance with the student system (SMS or CICS), contact Student Systems Training and
Support:
    Customer Care website - http://cc.ocps.net/
    Phone: 407-317-3375
    Web: Submit an Online Service Request at http://osr.ocps.net
For assistance with registration and enrollment policy and procedures, contact Pupil Assignment
by phone 407-317-3342.

The three scenarios are:

SCENARIO 1
Student Movement AFTER Year End Process (YEP) July 21st, 2008 and PRIOR to the
Student’s First Day of Attendance (Page 2)

       This important note applies to Scenario 1 ONLY.
       An incorrect enrollment entry situation is when a student was originally going to attend
       School A and then moves to School B prior to the start of school or student’s first day of
       attendance.

       Since the school is unable to delete the incorrect enrollment entry in SMS, two codes
       have been created to address this situation.

       The following two codes are used to identify this situation only and the codes do not
       interface to CICS. These codes replace the ADS (Attend a Different School in OCPS)
       code. Effectively immediately, DO NOT use the ADS code for any reason.

               Changed Schools Entry (CSE)
               The E01 code for the original school (School A) is changed to
               CSE. The date is changed from 08/18/08 to 08/16/08.

               Changed Schools Withdraw (CSW)
               The CSW code with a date of 08/17/08 is added for the original
               school (School A).

       The receiving school (School B) adds an E01 code with the date of 08/18/08.
       This is the official entry record that will interface to CICS and reflect the correct
       school of enrollment.

SCENARIO 2
Student Movement AFTER Year End Process (YEP) July 21st, 2008 and AFTER Student’s First
Day of Attendance THROUGH Day 5/10/15 of School Year (Page 3)

SCENARIO 3
Student Movement AFTER Year End Process (YEP) July 21st, 2008 and AFTER Student’s first
Day of Attendance and AFTER Day 5/10/15 of School Year (Page 4)




                                                 - 41-
SCENARIO 1
Student Movement AFTER Year End Process (YEP) July 21st, 2008 and PRIOR to the Student’s First Day of
Attendance

Student at SMS school (Middle, Wave 1, 2 and 3 Elementary) going to SMS school (Middle, Wave
1, 2 and 3 Elementary)
SMS action for losing school
        Delete student schedule if one exists
        Change date 08/18/08 E01 entry to 08/16/08 code CSE (Changed Schools Enrolled) on the
        Enrollment page
        Add a withdraw entry dated 08/17/08 with code CSW (Changed Schools Withdraw) and comment
        to where the student is going. This information will not interface to CICS.
        If the student has a 06/05/08 W01 code, change it to W02.

SMS action for gaining school
      Obtain OCPS student number
      Search using Register/Enroll Action
      Enroll student with 08/18/08 E01 code
      Ensure Home School and Enrolled School fields match. Zoned School and Enrolled School will
      not match when the student has an Exception Code.

Student at SMS school (Middle, Wave 1, 2 and 3 Elementary) going to non-SMS school (Alternative
Center/Charter/Contract)
SMS action for losing school
       Delete student schedule if one exists
       Change date 08/18/08 E01 entry to 08/16/08 code CSE (Changed Schools Enrolled) on the
       Enrollment page
       Add a withdraw entry dated 08/17/08 with code CSW (Changed Schools Withdraw) and comment
       to where the student is going. This information will not interface to CICS.
       If the student has a 06/05/08 W01 code, change it to W02.

CICS action for gaining school
       Enter appropriate entry date and code

Student at non-SMS school (Alternative Center/Charter/Contract) going to SMS school (Middle,
Wave 1, 2 and 3 Elementary)
CICS action for losing school
       Enter DNE 08/18/08 entry for their school on screen 3
       Change 06/05/08 W01 code to W02 code on screen 5

SMS action for gaining school
      Obtain OCPS student number
      Search for OCPS student number in SMS.
                If record exists, use this number and proceed to enroll the student.
                If record does not exist, register and enroll this student using the OCPS student number.
      Enroll student with 08/18/08 date and E01 code
      Ensure Home School and Enrolled School fields match. Zoned School and Enrolled School will
      not match when the student has an Exception Code.

Student at non-SMS school (Alternative Center/Charter/Contract, High School) going to non-SMS
school (Alternative Center/Charter/Contract, High School)
CICS action for losing school
       Enter DNE 08/18/08 entry for their school on screen 3
       Change 06/05/08 W01 code to W02 code on screen 5
CICS action for gaining school
       Enter appropriate entry date and code




                                                   - 42-
SCENARIO 2
Student Movement AFTER Year End Process (YEP) July 21st, 2008 and AFTER Student’s First Day of
Attendance THROUGH Day 5/10/20 of School Year

Student at SMS school (Middle, Wave 1, 2 and 3 Elementary) going to SMS school (Middle, Wave
1, 2 and 3 Elementary)
SMS action for gaining school
        Obtain OCPS student number
        Search using Register/Enroll Action
        Once student is located, use the Transfer function to
        Enter the appropriate withdraw date and code
        Enter the appropriate entry date and code
        Ensure Home School and Enrolled School fields match. Zoned School and Enrolled School will
        not match when the student has an Exception Code.

Student at SMS school (Middle, Wave 1, 2 and 3 Elementary) going to non-SMS school (Alternative
Center/Charter/Contract)
SMS action for losing school
       Add the appropriate withdraw date and code

CICS action for gaining school
       The next day, enter appropriate entry date and code

Student at non-SMS school (Alternative Center/Charter/Contract) going to SMS school (Middle,
Wave 1, 2 and 3 Elementary)
CICS action for losing school
       Enter appropriate withdraw date and code

SMS action for gaining school
      Obtain OCPS student number
      Search for OCPS student number in SMS.
                If record exists, use this number and proceed to enroll the student.
                If record does not exist, register and enroll this student using the OCPS student number.
      Enroll student with the appropriate entry date and code
      Ensure Home School and Enrolled School fields match. Zoned School and Enrolled School will
      not match when the student has an Exception Code.

Student at non-SMS school (Alternative Center/Charter/Contract, High School) going to non-SMS
school (Alternative Center/Charter/Contract, High School)
CICS action for gaining school
Enter appropriate withdraw date and code
Enter appropriate entry date and code




                                                   - 43-
SCENARIO 3
Student Movement AFTER Year End Process (YEP) July 21st, 2008 and AFTER Student’s First Day of
Attendance and AFTER Day 5/10/20 of School Year

Student at SMS school (Middle, Wave 1, 2 and 3 Elementary) going to SMS school (Middle, Wave
1, 2 and 3 Elementary)
SMS action for losing school
        Enter the appropriate withdraw date and code

SMS action for gaining school
      Obtain OCPS student number
      Search using Register/Enroll Action
      Enroll student with appropriate entry date and code
      Ensure Home School and Enrolled School fields match. Zoned School and Enrolled School will
      not match when the student has an Exception Code.

Student at SMS school (Middle, Wave 1, 2 and 3 Elementary) going to non-SMS school (Alternative
Center/Charter/Contract)
SMS action for losing school
       Enter the appropriate withdraw date and code

CICS action for gaining school
       The next day, enter appropriate entry date and code

Student at non-SMS school (Alternative Center/Charter/Contract) going to SMS school (Middle,
Wave 1, 2 and 3 Elementary)
CICS action for losing school
       Enter appropriate withdraw date and code

SMS action for gaining school
      Obtain OCPS student number
      Search for OCPS student number in SMS.
                If record exists, use this number and proceed to enroll the student.
                If record does not exist, register and enroll this student using the OCPS student number.
      Enroll student with the appropriate entry date and code
      Ensure Home School and Enrolled School fields match. Zoned School and Enrolled School will
      not match when the student has an Exception Code.

Student at non-SMS school (Alternative Center/Charter/Contract, High School) going to non-SMS
school (Alternative Center/Charter/Contract, High School)
CICS action for losing school
       Enter appropriate withdraw date and code

CICS action for gaining school
       Enter appropriate entry date and code

                                SMS Attendance Procedures

Information on how to enter attendance data in SMS is available online at
\\aelis02\StudentSystem\Documentation\InfoPak\nav\index.htm




                                                   - 44-
                                      Attendance Questions

Q.      How often should the student information be updated in CICS or SMS?

A.      Student information (address, phone number, etc.) should be updated at the beginning of
        every school year when the students return the personal information questionnaire. After
        that, whenever student information changes, the computer information should be updated.

………………………………………………………………………………………..

Q.      Who is responsible for updating the student information on CICS or SMS?

A.  At each school, the principal will designate the person responsible for updating the information on
    CICS or SMS. The contact information MUST be updated each time new information is received.
………………………………………………………………………………………………….

Q.      How often must attendance be entered into the computer?

A.      Attendance must be entered each and every day. The Connect Ed Automated Phone Call
        system requires that schools abide by the following schedule:
                   o Elementary Schools – 1 P.M.
                   o Middle Schools- 2:30 P.M.
                   o High Schools – 3:30 P.M.

………………………………………………………………………………………….

Q.      What if, at the secondary level, a substitute is in the classroom and cannot input
        attendance information into the computer? What procedure should be used?

A.      If a substitute cannot input the attendance data into the computer, the principal is
        responsible for ensuring that the substitutes provides that information, at the beginning of
        each period, to the attendance clerk or other personnel designated to input attendance
        information. The information must be inputted as soon as possible after the start of each
        class.

…………………………………………………………………………………………..

Q.      Are excused absences calculated as part of the percent of attendance factor that is
        applied to the FEFP?

A.      Yes – all absences, regardless of whether they are excused or unexcused, are included in the
        calculation of the percent of attendance factor.

……………………………………………………………………………………………
Q.  When can a student be withdrawn for non-attendance?

A.      A student who is absent the first ten (10) days of the school year can be withdrawn from that
        school’s records with a code of DNE.

        After that time, however, the Florida Department of Education has determined that students
        cannot be withdrawn for the following reasons:
            • A student cannot be withdrawn while a suspension is being served.




                                                    - 45-
           •     A student cannot be withdrawn for failing to attend school on a regular basis. Non-
                 attendance must be handled through the proper procedure, which is listed in this
                 handbook. (See Superintendent’s Documents, Section JE)

………………………………………………………………………………………………

Q.      Can use of an automated phone system contact meet the school’s legal requirement
        for the school principal or principal designee to contact the home after each
        unexcused absence or absence for which the reason is unknown?

A.      Yes -- the automated phone system meets the contact requirement if it results in an actual
        conversation between parent or guardian and school representative.

……………………………………………………………………………………………….

Q.      Does the reference to the child study team referral after “five unexcused absences
        within a calendar month, or 10 unexcused absences within a 90 calendar day
        period” refer to a specific calendar month or any 30/90 day period?

A.      The reference in Section 1003.26, F. S., is intended to provide districts with a guideline to
        use to determine if there appears to be a pattern of nonattendance developing. The guideline
        suggested in the language speaks to either five unexcused absences within a calendar month
        or ten unexcused absences within a 90 calendar day period (across calendar months),
        whichever occurs first. The guideline is to establish a possible pattern of nonattendance.

     Student’s               January                February                March
     Accumulated
     Unexcused Absences
     Student A
     Student B


Example: Student A accumulates four unexcused absences in January and continues to accumulate
      three additional unexcused absences in the months of February and March. Student B has
      five unexcused absences in March. Both students should be referred to the child study team
      as the number of unexcused absences equals five in one calendar month for student B and
      ten within 90 calendar days for student A.
……………………………………………………………………………………………

Q.      Do tardies count toward truancy?

A.      Yes. For purposes of establishing a pattern of truancy, five (5) tardies can be counted as the
        equivalent of one (1) unexcused absence. This is a mental calculation only, and the entries in
        the computer must never be changed. All computerized entries must reflect the actual
        attendance or absence of the student every day.

    When monitoring attendance for truancy intervention purposes, excessive withdrawals prior
    to the end of the school day by parents may be considered.
………………………………………………………………………………………………




                                                 - 46-
Q.     How do I differentiate between excused and unexcused tardies when recording
       attendance?

A.  There is no longer a distinction between excused and unexcused tardies. All tardies are
    recorded electronically.
………………………………………………………………………………………………

Q.     Does the Declaration of Intent to Terminate School Enrollment procedure still
       exist?

A.  Yes – the formal Declaration of Intent to Terminate School Enrollment is still in law and is
    found in Section 1003.21, F.S. The declaration must acknowledge that terminating school
    enrollment is likely to reduce the student’s earning potential and must be signed by the
    student and the student’s parent or guardian. The school district must notify the parent or
    legal guardian of receipt of the student’s declaration of intent to terminate school enrollment.
    Students should also be advised that by withdrawing from school they will be ineligible for
    driving privileges.
……………………………………………………………………………………………..



Q.     Are 16- to 18- year old students subject to compulsory attendance requirements?

A.  Yes – students between 16 and 18 years of age must regularly attend school and are subject
    to all required intervention and related enforcement procedures unless they have graduated
    or formally terminated school enrollment by completing the Declaration of Intent to
    Terminate School Enrollment form.
……………………………………………………………………………………………

Q.     What is the proper procedure for non-enrolled juveniles?

A.  When information is provided that a student is not enrolled in school, the following steps will
    be taken:
    1)     The assigned school principal will be notified.
    2)     A letter explaining the need to enroll the child will be sent to the juvenile’s address
           by either certified mail or it may be hand-delivered by the school social worker. (See
           Appendix F for the letter sample).
    3)     Upon receipt of the letter, the parents are expected to enroll the child within 3 school
           days. If the parents do not enroll the student, the school social worker should initiate
           court proceedings as required by Florida State Statute. (also see Superintendent
           Document JE.)
………………………………………………………………………………………………

Q.     Are teenage parents required to meet compulsory attendance requirements?

A.  No – Section 1003.54, F.S. states that students participating in teenage parent programs are
    exempt from minimum attendance requirement for absences related to pregnancy or
    parenting but are required to make up work missed due to absence.
………………………………………………………………………………………………

Q.     What steps should be taken if a student wants to withdraw from public school to
       be home schooled?




                                                - 47-
A.  The parent of the student must obtain the Home Education handbook, which is available on
    the OCPS Internet website or from the Home Education Department located at the ELC.
    When the parent completes the Intent to Home Educate form and submits it to the Home
    Education Department, the department will notify the school to withdraw the student.
………………………………………………………………………………………………

Q.     Is Take Your Child To Work day recognized as an excused absence?

A.     Yes. If the student provides a written note from the parent or guardian, the day is recorded
       as an excused absence. For calculating perfect attendance, this absence does not count
       against the student.

……………………………………………………………………………………………….

Q.     At the end of the school year, many parents take their children out of school early.
       How should this be handled?

A.     This depends on whether the child will be returning to your school for the next school year. If
       you expect the child to return, do not withdraw the student. Carry the student with
       unexcused absences. If the student will attend another school next school year, have the
       parent complete the forms to withdraw the child.




                                                - 48-
Driver License Issues




          - 49-
                         Instructions/Information for Using
                          Secondary Student DMV Status
                                 (menu A screen 43)




The purpose of this screen is to provide viewing and follow up capabilities on students (between the ages
of 14 and 18) who have met the criteria for having their driving privileges suspended by the DMV.

The objectives and benefits of screen 43 - DMV Status are:


•   Display and track students who have met the criteria for having their driving privileges suspended by the DMV.
    This information will be sent from Orange County Public Schools to the DMV nightly.
•   Provide a process where the DMV waiver, exemption, correction and compliance information is transmitted
    to the DMV as required, based upon the student’s attendance or other criteria.

What does the DMV do with the attendance information?
Students with 15 or more unexcused absences within a 90 calendar day period will be reported to
the DMV. If no waivers are applied for (by the student within 20 days after OCPS has transmitted
an ‘Out of Compliance’ to the DMV), then the student’s driver’s license will be suspended. Letters of
suspension will originate from the DMV and be sent to the student’s home address. Students within
23 days of their 18th birthday are exempt from being reported.
Can the students get their driver’s license reinstated?
The students can get their driver’s license reinstated by attending school for 30 consecutive school days
with no excused or unexcused absences or the students may request a hardship waiver.

Who has authority to view and/or update the DMV Screen?
Persons with ability to update attendance screens will be able to update screen 43 – DMV Status.
Persons with ability to inquire on attendance screens will be able to view screen 43 – DMV Status.


How to access the DMV Status screen
From the OCPS MAIN MENU type A (PK-12) and press ENTER. The Student PK-12 menu will display.
Type screen number 43 and press ENTER. The DMV Status screen will display.

How to view DMV information
The cursor will be located in the student number field. Type the student number in the STD# field or
TAB forward and type the student’s social security number in the SSN# field and press ENTER. The
student name plus select demographic information will display if the student has been sent to the DMV.


How to update DMV information




                                                      - 50-
Verify the student name, TAB forward to the fields you are updating and type the required information.
When all fields are complete, press ENTER to save the data.


What if the student has an exemption certificate?
If the student brings in an Exemption Certificate, it can be entered directly on screen 4 – Basic Record 2
in the Exemption Certificate field (bottom right corner of the screen). If the student has been reported to
the DMV and then brings in the Exemption Certificate, the information needs to be entered on screen 43
in the Exemption Certificate and Certificate Date fields. Once entered, this information will display on
both screen 4 (Basic Record 2) and screen 43 (DMV Status).

What if the student is reported to the DMV because of errors on attendance?
Fix the attendance on screen 8. That night, the DMV screen will be recalculated against the updated
attendance information. You may then cancel the suspension order by typing Y (Yes) in the Cancel
Suspension Order field on screen 43 – DMV Status.

How to view on-line help
TAB forward or use the arrow key to move the cursor to the selected field and press PF1. The help
window will display. Press PF8 to scroll forward. Press PF3 to exit the help window.

List / Explanation of the New Field

DMV Status (This field is determined as a result of entries in the HARDSHIP WAIVER column and cannot
be updated)
    Out of Compliance meaning the student has reached 15 or more unexcused absences in a 90 day
        period and has been reported to the DMV.
    Notice of application for waiver, meaning student has requested for a hardship waiver hearing by the
        school.
    Disposition of Waiver-Waiver has been approved
    Disposition of Waiver-Waiver has been denied.
    Cancel intent to suspend. This cancels out a value of ‘1’ being previously sent to the DMV.

Date Hearing Requested Enter the date (MMDDYY) the student requested a hardship waiver hearing.
This date must not be past the Student Request Cutoff Date.

Actual Hearing Meeting Date Enter the date (MMDDYY) of the actual student hearing meeting date.
This date must be before the Hearing Meeting Cutoff and after the Date Hearing Requested.
Type Requested Enter the type of Hardship Waiver.
        M = Medical
        E = Employment

Approved Indicates whether the hardship waiver was approved or denied. If a change is made to this
indicator, the new value will be transmitted to the DMV at the end of the business day.
        Y = school approved
        B = school board approved
        N = school denied
        D = school board denied

Cancel Suspension Orders Y (Yes) indicates to the DMV to cancel suspension orders. This will
change the DMV Status field value to a ‘5’. Use this field if there was an error in maintaining the
student attendance from screen 8 – Daily Attendance.

Exemption Certificate Y (Yes) indicates an exemption certificate. If known, Exemption Certificate
information can be entered directly on screen 4 (bottom right corner of the screen) before the
student is reported to the DMV.




                                                   - 51-
Certificate Date Enter the date when the Certificate of Exemption was issued or when possession of
the Exemption Certificate was verified. If Exemption Certificate Code is equal to blank, then this date
(MMDDYY) will not allow entry.

Form 72870 Date This date (MMDDYY) is the date the verification of compliance form is completed. The
72870 form is to be filled out by the school (requested by the student) after the student has achieved 30
consecutive school days of attendance without any excused or unexcused absences. The date must be
a valid date and cannot be greater than today’s date when the 30 day compliance field is a Y (Yes). If the
30 day compliance field is equal to blank, then this date field will not allow entry.

Previous DMV Status
The most current previous DMV Status (if applicable) will display on the lower part of the screen. This
information is display only and cannot be updated.

Available Reports
Automatically every day two reports will be sent to your school.
1. The first report will show student names that have been reported to the DMV. They will only print on
    the day the name is sent to the DMV. This report will also print student information if there are any
    changes made to DMV status screen. Sort is alpha by student last name.
2. The second report will print students that have an invalid birth date, missing attendance record,
    invalid social security number or missing required information from screen 4. Sort is alpha by student
    last name.

If you have questions about screen 43 – DMV Status, please contact Student System Support at 407
317-3375 ext 2. If you have questions about the DMV policy, please contact Margaret Gentile at 407
317-3200, x 2921.




                                                  - 52-
                            Orange County Public Schools
                                                  Orlando, Florida

NOTIFICATION TO THE DEPARTMENT OF HIGHWAY SAFETY AND MOTOR VEHICLES
STUDENT COMPLIANCE WITH ATTENDANCE REQUIREMENTS FOR REINSTATEMENT
OF DRIVING PRIVILEGES.

This is to provide verification to the Department of Highway Safety and Motor Vehicles that the following
student who has received notice for suspension of driving privilege due to nonattendance, has been in
compliance with attendance requirements in S. 322.091(1).

Student’s Full Legal Name:
                                                First                 Middle          Last


Mailing Address:
                   Street                                           City                     Zip Code


Social Security Number:                     -           -                          Student ID #:

Date of Birth:               /    /                     Sex:               Male   Female

District Name:      Orange County Public Schools        Orlando, Florida           District Number: 48

School Name:                                                        School/Institution Number:

Date Issued:                 /    /

Authorized Signature of School Official:
                                            (Signature must be notarized or school seal affixed)

Title:

Typed or Printed Name of Person Signing Form:



                                                                    Notary Public
                                                                    State of Florida at Large
                                                                    My Commission Expires /             /
                   School Seal
                                           Original Signatures Required
For additional information contact:

Name
Title
Address
Telephone

•   For compliance with the Notice of Intent to Suspend/Withhold Eligibility for
    Licensure, mail or fax this completed form to:     DHSMV, Bureau of Driver
    Improvement, 2900 Apalachee Parkway, MS #85, Tallahassee, Florida 32399-
    0570, ATTENTION: Donald Klein (FAX: 850.617.5158).

•   If the Order of Suspension was also received, submit this completed form to the
    local driver licenses office for reinstatement.




                                                            - 53-
                               School Letter Head
Date


To:    Donald Klein
       Division of Drivers Licenses
       Fax (850) 617-5158

From: School Administrator’s Name
      School Administrator’s Title

Re:    Student’s Full Name
       Student’s Date of Birth
       Student’s Driver’s License Number
       or Control Number from DMV Notice To Student



The above student received a Notice of Intent to Suspend which was dated ______. Upon review of
the student’s attendance record it has been determined that Student’s Name is in compliance with
the attendance requirement per FS 322.091(1).

I request a status change to cancel the Order To Suspend this student’s license.

If you have any questions, please call me at ___________________.



Sincerely,


________________________
School Administrator’s Name




CC: Student’s Cum Folder




                                                - 54-
                                    Driver License Questions

Q.     What are the attendance requirements for a student to get his or her license back?

A.     Compliance starts on the first day after the student’s last unexcused absence. The student must
       attend, without any unexcused absences for 30 consecutive days. If the student has any excused
       absence during that time, an extra day is added to the end of the 30 day compliance period to
       adjust for each absence.

…………………………………………………………………………………………….

Q.     I use SMS. How do I work with DMV issues?

A.     At the present time, SMS is not configured to accommodate DMV issues. You will have to use
       CICS to enter information.

……………………………………………………………………………………………

Q.     I received a call from a student who was DNE’d from my school two years ago. The
       student now goes to school in another county, but the DMV says I have to verify
       the student’s eligibility to get a license? Do I really have to do this, and why?

A.     According to the DMV, when a student’s license is suspended by a school, that school is
       responsible for clearing the license again. Therefore, if the student was a DNE and you are
       contacted, you will need to contact the student’s new school, verify enrollment, and send
       a letter to the DMV stating that the suspension was transmitted in error. This message
       can be emailed to Donald Klein (klein.donald@hsmv.state.fl.us). The DNE code should
       also be changed to reflect the student’s transfer.

    This would not apply if the license was lost due to truancy.
…………………………………………………………………………………………….

Q.     How are "No Shows" or "Did Not Enter” (DNE) handled?

A.  Those students who did not show up for school this year and for whom the school has
    received no indication of transfer to another educational setting would be eligible after 15
    school days to have information pertaining to their nonattendance transmitted to the
    Department of Highway Safety and Motor Vehicles (DHSMV).
………………………………………………………………………………………………

Q.     Are expelled students affected?

A.     Yes. Their absences are not, for the purposes of these provisions, considered excused. The
       legislation intended that the non-reporting of an individual minor to DHSMV would
       represent their compliance with attendance requirements; therefore, these individuals
       should be reported once their unexcused absences, including those incurred as an aspect of
       their expulsion, reach 15 days in 90 calendar days. However, a student may not be affected if
       he/she enrolls in another school or home education program and meets relevant attendance
       requirements.




                                                 - -
                                                 55
………………………………………………………………………………………………

Q.     Are days missed as a result of suspensions counted in the unexcused absences
       reported to DHSMV?

A.  No. Suspended students are still enrolled and their suspensions are an administrative
    function of the school and for the purposes of reporting to DHSMV are not considered
    unexcused.
………………………………………………………………………………………………

Q.     Is the sixteen- or seventeen-year-old student who signs a declaration of "intent to
       terminate school enrollment" excluded from these provisions?

A.  No. A 16- or 17-year-old student who withdraws from school is not excluded from being
    reported to DHSMV for sanction, because the statutes state, among other criteria for the
    driving privilege, that a minor is not eligible for the driving privilege if he or she is not
    enrolled in a public or non-public school, or a home education program.
………………………………………………………………………………………………

Q.     Which minors are affected by these provisions?

A.  For the purpose of implementation of these proceedings, the group affected starts with the
    minors who will be 14 during the school year (July 1-June 30) and ends with those minors
    who have reached their 18th birthday. Students are eligible to be reported upon reaching
    their 14th birthday.
………………………………………………………………………………………………

Q.     Will the 15 days of unexcused absences in 90 calendar days be reported for
       students in adult programs?

A.  No. Adult program attendance procedures and requirements are so different it would be
    unrealistic to attempt such reporting. Those students who are in an adult program which if
    adhered to could ultimately produce a high school diploma, are considered in compliance
    with attendance requirements relative to driver licensing. If those students exit the program
    without attaining a high school diploma, their names should be forwarded to DHSMV via the
    school district's computer linkage to DHSMV, if possible.
………………………………………………………………………………………………

Q.     How should dropouts be reported?

A.     A student who has been assigned a withdrawal code that is designated as a dropout code will
       be reported to DHSMV on the first day after the student was withdrawn from school.
       Dropout codes for PK - 12 include: DNE, W05, W13, W15, W18, W21, W22, and W23.

       NOTE: Special care must be used when withdrawing any student with a dropout code as the
       student's name will automatically be sent to DHSMV.




                                               - -
                                               56
………………………………………………………………………………………………

Q.     Can a high school diploma, a high school equivalent diploma, a special diploma or
       a certificate of high school completion be used for reinstatement of the driving
       privilege?

A.     Yes, mail a copy to the following address and include the minor's full legal name, birth date,
       sex, social security number and driver license number (applies to licensed drivers).

Department of Highway Safety & Motor Vehicles
Bureau of Driver Improvement, MS #85
2900 Apalachee Parkway
Tallahassee, Florida 32399-0570
………………………………………………………………………………………………

Q.     Are reinstatement forms accepted without a school seal or being notarized?

A.  The Notification Form to verify student compliance with attendance requirements must
    include a notarized signature of an authorized school official or have the school’s seal affixed.
………………………………………………………………………………………………

Q.     Can I give a blank copy of the DMV Reinstatement form to the student?

A.     No. The form must be processed by the school in order to be valid; therefore, there is no
       reason to give a blank copy of the form to a student.

……………………………………………………………………………………………….

Q.     Can emancipation by virtue of becoming a parent satisfy enrollment and
       attendance requirements for reinstatement of the driving privilege?

A.  A student who is a minor is not emancipated by virtue of becoming a parent. The student
    must comply with the compulsory school age attendance requirements; however, the student
    may qualify for a hardship waiver. Compulsory school attendance is related to the age and
    educational status of the student and whether or not the student is emancipated or
    considered an adult under Chapter 743 is not relevant.
………………………………………………………………………………………………

Q.     If a student has less than 30 days of attendance with no unexcused absences at the
       time of his or her request for verification of compliance with attendance
       requirements, can these days count toward meeting the criteria, or is the starting
       point the date of the request?

A.     The district must determine that the student was in compliance for 30 school days prior to
       the request for verification of compliance. The starting point for counting the days of
       compliance begins on the first day of attendance after the last unexcused absence. The
       student must be in attendance 30 consecutive school days in order for the school district to
       verify compliance for attendance requirements.




                                                 - -
                                                 57
 School-based
    Truancy
 Interventions
………………………
  Connect Ed
     ETI
Truancy Court




      - 58 -
                                Truancy Intervention Flow Chart
                                                                                PRINCIPAL/DESIGNEE
                                                    •       MAILS LETTER TO PARENT/GUARDIAN INFORMING OF
                                                            CONSEQUENCES/CHILD STUDY MEETING WHEN 5 UNEXCUSED
                                                            ABSENCES IN A CALENDAR MONTH, 10 UNEXCUSED IN 90 DAYS, OR
      CHILD STUDY TEAM                                      NON ENROLLMENT OCCURS
  •    Outlines concerns
  •    Informs parents of conditions of                 PARENT/GUARDIAN
       Attendance contract,                                                                               SCHOOL SOCIAL
  •    Obtains signatures,                                  •      Attends CST Meeting                    WORKER
  •    Discusses options, i.e. alternative                  •             I
                                                                   Signs contract, and
       placement, CINS/FINS, Truancy                        •      Initiates a meeting                           •     Meets with
       Court, ETI                                                  with the SSW                                        parent/guardian
  •    Completes             Attendance                                                                          •     Provides interventions
       Referral Packet
                                                  ATTENDANCE CLERK
  •     Places paperwork in cum folder                                                                  SCHOOL SOCIAL WORKER
                                                        •       Verifies address
PARENT DOES NOT SHOW                                    •       Attempts contact with                        •       Consults with
                                                                parent/guardian to                                   Principal/Designee for next
         OR
                                                                provide interventions                                level of action (Truancy Court
BREACH OF CONTRACT                                                                                                   or ETI)
                                                        •       Initiates referral to
                                                                SSW                                          •       Implements decision



                                      ETI

                       ATTENDANCE CLERK                                                                              TRUANCY COURT

  •   Schedules time with the LEO to hold ETI meeting                                                   SCHOOL SOCIAL WORKER
  •   Generates letter on Law Enforcement Agency letterhead inviting
      parent/guardian to meeting                                                                             •       Implements Truancy Court
  •   Invites appropriate personnel                                                                                  Procedures
  •   Compiles and provides all ETI forms, including CST meeting letter, notes,
      attendance contract, and ETI meeting letter



                                                   LAW ENFORCEMENT
                                                        OFFICER

                                                     ETI MEETING HELD

                       LAW ENFORCEMENT                                         LAW ENFORCEMENT OFFICER
                            OFFICER
                                                                                 •      Obtains evidence of failure to comply with
                   •    Provides Attendance Clerk with agency                           mandatory attendance laws
                        letterhead and date for ETI meeting                      •      Submits paperwork to the State Attorney’s
                   •    Informs parent /guardian of intentions                          Office
                        to file charges
                                                                                          NON COMPLIANT



                                                STATE ATTORNEY’S OFFICE
                                             DETERMINATION OF ACTION

                          PROSECUTE CASE                                                   DROP CASE



                                                                      - 59 -
                  SCHOOL ATTENDANCE CONTRACT

I,                     agree to attend                   on a daily basis.
I also agree to the following:

       _____     I will attend school every day for the entire day.
       _____     I will be on time for all my classes.
       _____     I will not receive any disciplinary referrals.
       _____     I will participate fully in all my classes.
       _____     I will complete all assigned homework.
       _____     Other:



I,                   , parent/guardian of                  ,agree to cooperate with
Orange County Public Schools in order to improve my child’s attendance and performance.

       _____     I will send a note with my child when he/she returns to school. I
                 understand that absences will only be excused according to Orange
                 County Public Schools policy.
       ______ I will contact the attendance clerk on a weekly basis to verify my child’s
                 attendance.
       ______ A doctor’s note is required to excuse any future absences.
       ______ Alternative education/resources were discussed and provided as follows:
                  ______________________________________________________
                  ______________________________________________________
                  ______________________________________________________
We the undersigned agree to all of the above and will comply with these terms beginning
immediately. If this written contract is broken, the school social worker may begin
procedures for Court action.
_________      ____________________             _____________ _________________
 Date                  Student                       Date           Administrator/Designee

_________      ____________________             ____________      __________________
Date                Parent                          Date           School Social Worker

_________      ____________________             ____________      __________________
Date               Other                            Date          Teacher




                                           - 60 -
                                      Connect Ed

DAILY RESPONSIBILITIES:
Your main responsibility regarding the Connect-ED Attendance Notification messages is to
enter your school’s absentees into CICS/SMS on a daily basis as you normally do. The
district will schedule and launch the messages to only the students marked as
having an unexcused absence. Please review the data entry deadlines that have been
approved by the district. If you fail to have your absentees entered by the times listed in the
table below, no Attendance Notification messages will be sent to the students in your
school.

                                 Data Entry Deadline             Daily Launch Time
Elementary Schools               1:00 P.M.                       6:00 P.M.
Middle Schools                   2:30 P.M.                       6:30 P.M.
High Schools                     3:30 P.M.                       6:30 P.M.

HOW TO VIEW AND DOWNLOAD BAD NUMBERS—ON A REGULAR BASIS:

1) Log into Connect-ED®

2) Click on the LOG tab

3) Click the SUMMARY button located next to the applicable message

4) Scroll to the bottom of the page and click DOWNLOAD BAD NUMBERS. Print this list.

*REMEMBER: Make all changes to a child’s contact information directly in CICS/SMS.
Please note that if you only make the correction in Connect-ED, the data will revert to its
original state in CICS/SMS once the nightly refresh is completed.


HOW TO LOCATE A WRONG TELEPHONE NUMBER

1) Log into Connect-ED®

2) Click on the CONTACTS tab

3) Enter the wrong number (or a portion thereof) into the SEARCH field and click the blue arrow

4) The student with the wrong number will appear in the box below

*REMEMBER: Make all changes to a child’s contact information directly in CICS/SMS.
Please note that if you only make the correction in Connect-ED, the data will revert to its
original state in CICS/SMS once the nightly refresh is completed.




                                             - 61 -
HOW TO MODIFY YOUR ATTENDANCE MESSAGE:

1) Log into Connect-ED®

2) Click on the MESSAGES tab

3) Click EDIT beside the attendance message you want to modify

4) Edit the text to your liking. Please note that the orange buttons above the scripting box allow
you to insert the dynamic fields that allow the message to be unique for every recipient.

5) Click Next

6) Proof read your message for typographical errors, and click DONE


Below you will find information and guidelines regarding the launch of the Connect-ED®
Attendance Notification feature.


MESSAGE CONTENT:
The Attendance Notification message states:

Hello parents this is [SCHOOL_NAME] calling to notify you that your child
[FIRST_NAME] was absent on [DELIVERY_DATE]. The Orange County Public Schools
attendance policy states that you must send a note with [FIRST_NAME] on the first day
back to school explaining this absence. If you have any questions, please call the school at
[SCHOOL_PHONE_NUMBER. Thank you.

Hola padres, esta llamada es de parte de la escuela de su estudiante. Queremos informarles
que [FIRST_NAME], ha sido marcado ausente [DELIVERY_DATE]. La política de
asistencia del distrito dicta que debe mandar una nota indicando la razón por la ausencia
con, [FIRST_NAME] el día que regrese a la escuela. Si tienen alguna pregunta, pueden
llamar a la escuela al [SCHOOL_PHONE_NUMBER]. Gracias.


HOW TO GET HELP:
Should you need any assistance with your tasks in relation to Connect-ED, please contact
Hunter Ingram at 877-684-4411 ext. 1744 or via email at Hingram@ntigroup.com. If she is
unavailable, please try the 24/7 support line at 866-HELP-NTI (435-7684).




                                               - 62 -
                                     SAMPLE
                (ON AGENCY LETTERHEAD)

date

Mr. and Mrs._____________
Street Address
City, FL Zipcode


Dear Parent/Guardian of (Student Name):

Our office has learned that your child has exhibited poor school attendance.

In order to make certain that all children acquire the necessary skills for success in adult life,
school attendance is mandatory in the State of Florida. It is the responsibility of the
parent/guardian to ensure a child’s regular school attendance. Failure to comply with the
requirements of Florida law may result in court action being taken by the Orange County
Sheriff’s Office.

You must attend a meeting with school personnel and the school resource officer at your child’s
school to discuss the reasons for your child’s attendance problem and to decide upon the
appropriate course of action to correct it. This meeting has been scheduled for:

                        Date/Time: (day, date and time)

                        Place:        _____________ School
                                    Street Address
                                       City, FL Zipcode

Failure to attend this meeting may result in court action being taken against you. Please give
this matter your immediate attention. If you have questions pertaining to your child’s school
attendance, please contact the attendance clerk at your child’s school.

                                                  Sincerely,
                                                  Typed Name of Chief Officer
                                                  Law Enforcement Agency

                                                 By: (Signature)
                                                 Name of School Law Enforcement Officer
                                                 Position Title in Agency
                                                  School Resource Officer




                                              - 63 -
      EARLY TRUANCY INTERVENTION MEETING SUMMARY
              LAW ENFORCEMENT CHECKLIST


SCHOOL: __________________________________DATE:____________________

STUDENT: __________________________________DOE: ____________________

DOB: ________________ GR: ______RACE: ______ SEX: ______ AGE: _______

# of unexcused absences ______excused ______ tardy ______non
attendance______

1.    Attendees: Principal _____ A.P. ______SSW_____ Attendance Clerk_____
                   Teacher_____ Counselor ______ Law Enforcement Officer______
                   Other__________________
2.    What is the exact relationship of the parent/guardian in attendance:
      Mother ___ Father___Step-Mother___Step-Father___Other________________
      Mother’s name:______________________ R: ___S: ___ date of birth:________
      SS#__________________________DL#_______________________________
      Father’s name:______________________ R: ___S: ___ date of birth:_______
      SS#__________________________DL#_______________________________
4.    Is this person the student’s legal guardian: Yes _______ No________
      If no, who is the legal custodian/guardian: ______________________________
                        The student resides with: ______________________________
5.    Confirm the home address and telephone number at the student’s residence:
      ______________________________________________Phone_____________
6.    Confirm place of employment:
      Mother__________________________ work number_____________________
      Father___________________________ work number_____________________
7.    Does the student have any school age siblings:        Yes_______ No _______
      If yes: name, school, and grade
      ________________________________              _____________________________
      ________________________________
q_____________________________
8.    Does the parent know the student should be attending school on a regular basis?
      Yes____
9.    Does the parent understand that tardiness is a disruption of the learning process?
      Yes____
10.   Does the parent understand that after 10 absences it may be required to furnish a
      doctor’s note for the absence to be excused?
       Yes____
11.   The primary reason for absences is:        Medical _____Family Problems _____
       Head Lice_____ Transportation ______ Child Behavior __________
       Vacation _____ Truancy_____Custody Issues______ Death______
      NOTES:




                                         - 64 -
    Parental Agreement on Early Truancy Intervention

    Procedure to Notify School of Absences


                  Whenever a child of compulsory school attendance age is absent, the parent
                  or guardian shall within 24 hours of the child returning to school provide
                  written documentation explaining the absence…

                  Your child’s attendance records will reflect an unexcused absence if
                  this is not provided according to the established attendance policy.




I understand if ________________________ continues to have unexcused absences,
documentation of these absences (school attendance records, records of school level
interventions, school social worker(s) case notes, and any other relevant school records)
will be provided to the Orange County Sheriff’s Office.

To assist with correcting my child’s attendance problem, I ________________________
give permission to Orange County Public Schools to release the aforementioned
information to the ____________(Law Enforcement Agency). Florida State Statute,
Section 1003.27 and other applicable Statutes requires a parent to be responsible for their
child’s attendance. A parent who refuses or fails to comply commits a misdemeanor of the
first degree, punishable by up to one year in jail and/or $1,000 fine.


A doctor’s note    is _______       is not_______       required for future absences.



________________________________ _________________________________
Parent/Guardian Signature        School Social Worker Signature


_________________________________ _________________________________
School Law Enforcement Officer Signature School Administrator Signature


                                        ______________________________
                                        Date




                                               - 65 -
                 EARLY TRUANCY INTERVENTION FORM
    DOCUMENTATION FORM OF PARENTAL REASONS FOR STUDENT ABSENCES

DOE: ________________________                             DATE: ___________________

STUDENT:    ____________________________________________DOB:     ______________
SCHOOL:     ____________________________________________GRADE: ______________
PARENT:     ____________________________________________ PHONE: ______________
ADDRESS:    ___________________________________________________________________

INTERPRETER NEEDED: _____YES _____NO
EXCEPTIONAL ED:    _____YES _____NO                          PROGRAM: _________________

Number of days absent: ___________                Number of unexcused absences:________
Any absences due to non-enrollment?   _____YES    ______NO       If yes, how many? __________

Attendance concerns in previous years? _____YES    ______NO

Any indication of truancy intervention in the past?
_____________________________________________________________________________

Parent’s explanation of absences:
________________________________________________________________________________________________________
____________________________________________________
________________________________________________________________________________________________________
____________________________________________________

Recommendations:
________________________________________________________________________________________________________
________________________________________________________________________________________________________
__________________________
______________________________________________________________________________

A doctor’s excuse will be required for future absences to be excused: _____YES   ______NO

CONTINUED UNEXCUSED ABSENCES COULD RESULT IN COURT ACTION.

PERSONS IN ATTENDANCE:


______________________________________                            _____________________________________
   Principal/Designee                                               Parent


______________________________________                            _____________________________________
   School Law Enforcement Officer/ S.R.O.                           Student


______________________________________                           ______________________________________
    School Social Worker                                            Other




-                                                    66
          NOTICE OF EARLY TRUANCY INTERVENTION MEETING

(Using key F11 you can tab down and fill in each field then email to beverly.whitehead@ocps.net )



DATE OF ETI MEETING:



TIME OF ETI MEETING:



STUDENT NAME:



BIRTHDATE:



STUDENT #:



SCHOOL:



GRADE:



LEO:



AGENCY:



SCHOOL SOCIAL WORKER:



ADDITIONAL COMMENTS:




-                                                67
                                Truancy Court Procedures




                                   School Social Workers


School Social Workers employed by the Orange County Public Schools are professionals who hold a
master’s degree in Social Work and who have obtained professional certification from the state of
Florida. Many also have membership in state and national professional organizations.

School Social Workers provide a variety of services to students, families, teachers and school staff.
Their function within the school is to identify and meet the needs of students, needs which often
extend past the academic arena. The School Social Worker is an integral team member at the school
and an essential resource to provide:

                       Crisis intervention
                       Dropout prevention intervention
                       Counseling
                       ESE assessments and referrals
                       Social/adaptive assessments
                       Behavior assessments for students at risk
                       Assistance to parents with parenting skills
                       Clothing and food assistance
                       Affordable health care referrals
                       Emergency financial aid referrals
                       Referral to community agencies
                       Truancy interventions and court referrals

School Social Workers are a valuable source of professional expertise in serving a child’s personal,
social and academic needs. Utilizing the specialized skills of these dedicated professionals assures
that students are provided with the maximum potential for success.




-                                                68
    School Social Worker (SSW) Procedures for Cases Recommended For
                             Truancy Court
      1. SSW receives a School Social Work Attendance Referral Form after the Attendance Child
         Study Team (ACST) has met and school interventions have failed.

      2. SSW performs additional interventions to include a home visit if they have been unable
         to contact the parent in person. These interventions are documented and dated on the
         referral form.


      3. If interventions are not successful, the SSW can refer the case to the Case Review Team
         (CRT). Representatives to the Case Review Team include a Lead School Social Worker
         from each Learning Community and the OCPS Attendance Liaison.
         For Truancy Court Recommendation:
              A. Students should be between the ages of 7 – 15.6 years.
              B. Contact Donna Covington to schedule an appointment (407) 317-3440 x8757.
              C. Students must have at least 5 unexcused absences within the calendar month or
                  10 or 15 unexcused absences within the previous 90 day calendar period as of the
                  CRT meeting date.

      4. The SSW will present the case at the scheduled appointment and should bring the
         completed required forms and screen updates:
         Forms Required (An Original to be filed + 1 Copy to be returned to the SSW).
            a. Attendance Child Study Team Form (ACST)
            b. Social Work Referral Form (Must be signed by Principal or Designee). Prior to
                the day of the CRT appointment, it is necessary that you contact the following
                two agencies and note any current involvement including contact names and
                phone numbers; DCF Intake at (407)897-5932 and DJJ Intake at (407)836-8800.
                Most students who have open cases with these agencies are not appropriate for
                Truancy Court.
            c. Updated CICS screen prints of screens (3) and (5) and (8) within 24 – 48 hours
                prior to the appointment as time permits
            d. Proposed Interventions Form should be signed by the parent
            e. Physical Description Form
            f. At CRT, a Truancy Court file will be created. The Truancy Liaison will take
                notes on the inside cover of the file at the Arraignment Hearing for future
                reference if the social worker is not able to attend. A Court Petition will then be
                created to include the packet filed at CRT plus 2 additional formal reports to be
                added that will then be given to the student services administrator for review.
                Upon final approval for court filing, four (4) copies of entire original packet will
                be made. The original court petition and the first copy will be filed with the
                Clerk of the Juvenile Court. A Court Summons and copy of the truancy petition
                will be sent for service on the parent/child by the Sheriff’s Office. A copy of this
                Court Summons will be sent to the school district. The Court Summons will be
                copied and placed into the OCPS court file with the second petition packet. A
                copy of the Court Summons will be stapled to the front of the third petition
                packet and returned to the SSW as soon as possible, usually by the next CRT
                date. The fourth petition packed is eventually provided to the case manager.
                The Truancy Court Arraignment Hearing will be held approximately 30 days




-                                              69
                 after filing. The school social worker should contact the parents confirm their
                 knowledge of the upcoming court hearing.

    5. At the initial Truancy Court Hearing; the student/parent will be told by the Hearing Master
       of the petition charges and they will be asked to admit or deny the petition. The SSW must
       appear at this Arraignment Hearing to answer any questions the Hearing Master may
       have.


    6a.     If the student/parent admits the petition, the Hearing Master will ask the SSW for
          some background information as well as any recommendations. A Judicial Order will be
          issued to remedy the truancy problem. The case may be placed under the supervision of
          Orange County Family Services with a Case Manager. The school social worker will not
          be required to come back for court reviews; however the school social worker is
          encouraged to keep informed about the case and appear in court at reviews. The Case
          Managers will be required to attend each Review Hearing to update the Hearing Master
          on the case status of the student. Upon the order of the Hearing Master each case will
          eventually be terminated as successful or Unsuccessful. Supervision by a Case Manager
          could temporarily be suspended in cases where a Custody Order or a Writ of Attachment
          has been issued. A case could be closed as not appropriate for Truancy Court with a
          specific cause.

    6b.       If the student/parent denies the petition, the case will be set for trial. The SSW will
          be required to appear and testify.

    7.    Non Enrollment Procedure
            a. Each school will mail a 3 Day Non-Enrollment Letter. If there is no response
               then a SSW Attendance Referral will be initiated. The SSW will initiate
               interventions to include a home visit to verify address and inform the parents of
               truancy court procedures.
            b. If a child is reported as not enrolled in school, the school is notified. The school
               social worker may initiate truancy court procedures. A Case Review Team is not
               required.




-                                               70
                                 Orange County Public Schools
                                                      Orlando, Florida


                          School Social Work Attendance Referral

                          TO     BE    COMPLETED                BY       SCHOOL       PERSONNEL
                   Student’s Name                                    Student Number                     Birth Date

                School                       Grade          P        F   R   ESE    Age        Social Worker/Learning Comm.




                             Truancy Court Proposed Interventions
Pursuant to Florida Statute 984.151, we advise the court and the school district that we consent to the
allegation of the excessive unexcused absences of               days as of this date and acknowledge
that a truancy court petition may be filed. Furthermore, the following recommendations may be
implemented as agreed upon along with compliance of the signed truancy contract:
          Student/Parent/Guardian to contribute mandatory community service hours for up to six months and to furnish satisfactory
          evidence of participation in such services.

          Parent/Guardian to participate in homemaker or parenting classes.

          Parent/Guardian /Student to participate in intensive counseling or community mental health services if available and
          applicable.

          Parent/Guardian/Student to participate in vocational, job training or employment services.

          Other:



Signed:                                                                                Date:
                              FATHER OR GUARDIAN
Signed:                                                                                Date:
                              MOTHER OR GUARDIAN
Signed:                                                                                Date:
                                      STUDENT
Signed:                                                                                Date:
                           SCHOOL SOCIAL WORKER
                                          SW Summary/Interventions

•
•
•
•
•
Case   Review Team Signatures




Case Review Team Recommendation_________________________ Date________________________




-                                                               71
                      ATTENDANCE WARNING NOTICE


Date:


Dear Parent/ Guardian:

Our records indicate that your child,               has accumulated         unexcused
absences. Regular attendance is absolutely necessary in order for your child to
progress in his/her academic studies. Florida Statute 1003.21 states that students are
required to attend school regularly. Parents and guardians are responsible for ensuring
that their children attend school on a regular basis.

A written note is required for every absence. Additionally, if a pattern of truancy is
determined, accumulated tardies can also be documented as unexcused absences. If
your child is repeatedly absent from school due to illness, a doctor’s note may be
required for the absence to be excused.

Please be advised that if absences continue, you will be required to attend an
Attendance Child Study Team Meeting. If you feel our records are incorrect, or there
are circumstances of which we should be aware, please contact the school’s
attendance office at (   )    .



Sincerely,


        , Principal




-                                         72
Date:


To the Parent/ Guardian of

We continue to have concerns regarding your child’s excessive absences. According to
Florida Statute 1003.26, schools must implement interventions to enforce regular school
attendance. Due to your child’s continued absences, you are expected to attend an
Attendance Child Study Team Meeting.

The meeting will be held on         at          . Please plan to attend.


IMPORTANT:      Failure to respond may result in a referral to the school social
                worker and possible court action. If it is impossible for you to
                attend, please call the attendance office at (       )      .


Sincerely,




-                                          73
                             Attendance Team Meeting
                               Teacher Input Sheet

Teacher:__________________
Student:__________________
Meeting Date:______________                   Time:________________

Please provide input regarding student performance and observations.

    1. Are there any academic concerns?




    2. Are there any behavioral concerns?




    3. To date, how many absences/tardies does the student have for the
    current year?

       ______excused________unexcused ______tardies

4. List all Parent/Guardian Contacts



     Date  Person Contacted                             Comments
    ______ ____________________                         _______________________
    ______ ____________________                         _______________________
    ______ ____________________                         _______________________
    ______ ____________________                         _______________________

Teacher Signature:_______________________ Date:______________




-                                                 74
                                  Orange County Public Schools
                                                       Orlando, Florida


                              Attendance Child Study Team (ACST)
                                                   School Year: 08-09
                                            Student’s Name                                                                       Date

                     Student Number                                   Social Security Number                                   Birth Date

                         School                        Social Worker                                                    Grade               Age

                                         Parent(s)/Guardian(s)                                                       Phone (verify)

                                            Address (verify)                                                         Date PNL ACST


Current School Year Information
         Number of days present                                    Number of days absent
         Number of unexcused absences                      Number of days due to non-enrollment

Parent’s/Guardian’s explanation of absences:



Previous Attendance Concerns
         Year                          Number of absences                                      Non-enrollment
         Year                          Number of absences                                      Non-enrollment

Current Issues/Academic Progress:




Initiation Date              Interventions/Referrals           Responsible Party                                     Results

          / /
          / /
          / /
          / /
          / /
          / /

CONTINUED ABSENCES WILL RESULT IN A REFERRAL TO THE SCHOOL SOCIAL WORKER AND POSSIBLE COURT ACTION.


                                                                    Non-Attendance Pattern Continues   /   /
Principal/Designee                                                  Attendance Screen Verified by


Teacher                                                             School Personnel/Date


Parent/Guardian                                                     Principal/Date



Student                                                             School Social Worker/Date/Phone
_
                                                                    DCF (407-897-5932) ____ DJJ (407-836-8800 ____
Other
                                                                    Recommendation: Truancy Court__ ETI___ Other____

Other




-                                                              75
1.     Number of days due to non-enrollment: Refers to any period of time not enrolled
in an educational program.

2.     Current Academic Issues: To include ESE status.

3.     Initiation Date: Initiation dates of each intervention.

4.     Interventions: Brief one or two word description. Use intervention notes for a
detail summary if needed.

5.     Results: Examples of results: successful, non-compliance, unsuccessful, unable to
arrange.

6.     Result: Complete after interventions are implemented.




-                                           76
                            Attendance Forms Check List
                FORMS                ACST        ETI      Truancy Court
ACST
Child Study Team must consist of
three or more school based
individuals.
S.W. Attendance Referral
Attendance clerk completes and
forwards to School Social Worker
School Attendance Contract

Teacher Input
                                      *
Alternative Resource

Copy of Screen 3

Copy of Screen 8

Truancy Court Student/Parent
I.D. Form
                                      *

Truancy Proposed Interventions
Social Worker checks intervention.
If parent does not sign form
please indicate attempt to contact
them and document date of
contact in SW comment section
Abbreviated Court Form
Completed by school social worker
Early Truancy Intervention
Completed by School Social
Worker during ETI meeting
Early Truancy Intervention
Meeting Summary (Law
Enforcement Checklist)
Parental Agreement on Early
Truancy Intervention
Completed by Law Enforcement

*   Suggested
    Required.




-                                           77
    IN THE CIRCUIT COURT, IN AND FOR ORANGE COUNTY, FLORIDA
                       JUVENILE DIVISION

                                                                                       CASE NO.

SUPERINTENDENT, ORANGE COUNTY PUBLIC SCHOOLS

         Petitioner,

Vs.

       , a child
       , parent and/or guardian.
                                    VERIFIED TRUANCY PETITION

STATE OF FLORIDA

COUNTY OF ORANGE

        Before me, the undersigned authority, personally appeared Ronald Blocker, Superintendent
of Schools for Orange County, Florida, who, on behalf of the School District of Orange County and
pursuant to Section 984.151, Florida Statutes, files this petition alleging truancy, and in support
thereof states the following:
        1. I am the duly appointed Superintendent of Public Schools for Orange County, Florida.
        2.             , whose date of birth is     and who is presently in the         grade and
      attending        , and who resides at      ,      , FL.,       , is a resident of Orange County,
      Florida, and subject to the compulsory requirements of the State of Florida, set forth in Section
      1003.21, Florida Statutes.
          3.        , residing at     ,      , FL.,      , is a resident of Orange County, Florida and is
              the natural parent and/or lawful guardian of the Student.
          4. The Student has accumulated              unexcused absences in the              calendar day
            period from           through      . The dates the Student has missed are set forth in
            Attachment “A” to this Petition.
         5. School District personnel have made diligent efforts to contact the Parent and the
            Student in order to ensure the regular attendance of the Student at school, as more
            particularly set forth in Attachments “B” to this Petition.
         6. Notwithstanding the diligent efforts of school personnel to ensure the regular attendance
            of the Student, unexcused absences have continued.

WHEREFORE, in consideration of the above, the Superintendent of Schools for Orange County files
this Truancy Petition and requests that the Court take such action and order such relief as is just and
proper.

         _______________________________________
         Ronald Blocker and/or his designee
         Superintendent of Orange County Public Schools


STATE OF FLORIDA
COUNTY OF ORANGE




-                                                   78
       Sworn to (or affirmed) and subscribed before me this _____ day of ____________, 200_ by
Ronald Blocker, Superintendent of Orange County Public Schools. He _____ is personally known to
me    or   _____     has    produced    identification.    Type    of   identification produced
________________________________________________________ .

       (Notary Seal)                       Notary Public – State of Florida
                                                  Signature___________________________
                                           PrintName__________________________
                                           My commission expires ________________

Attachments




-                                             79
                       ALLEGATION OF TRUANCY VIOLATION

                             SUMMARY INFORMATION


STUDENT NAME:

Unexcused absences during this previous 30 calendar days, reported by month

.
                April 1, 2003 – April 30, 2003           =    11 Days

                    April 2, 7, 11, 16, 18, 21, 22, 23, 24, 28, 30



                             TOTAL                       =     11 DAYS


     SCHOOL SOCIAL WORKER =




-                                              80
                        Student Summary as of May 2, 2003
                               School Year 2003 - 2004
                               For
                               Student Number

Number of Un-excused Absences            = 68

Number of Excused Absences               = 1

Number of School Tardy Days              = 0

Number of Suspensions                    = 6

Total Days Present                       = 69

Total Days Absent                        = 77

Total Number Of School Days              = 146




-                                         81
                       Orange County Public Schools
                                      Orlando, Florida


             Truancy Court Student/Parent Identification Form
MEMO

DATE:
TO:         Shirley Johnson-Delgado
FROM:                                                  , Social Worker
SCHOOL:

SUBJECT: FILING TRUANCY PETITION REQUEST

            FOR:                                                    , (Student’s Name)
Per request of the court, the following physical descriptions are being provided:
                          STUDENT PHYSICAL DESCRIPTION
             Name:
     Date of Birth:
              Race:      Black             White
              Sex:       Male              Female
           Height:           ft.                 in.
           Weight:           lbs.
        Hair Color:
         Eye Color:
            Other:

                           PARENT PHYSICAL DESCRIPTION
             Name:
     Date of Birth:
              Race:      Black             White
              Sex:       Male              Female
           Height:           ft.                 in.
           Weight:           lbs.
        Hair Color:
         Eye Color:
            Other:

Provide at Case Review Team meeting to be included in Truancy Petition Packet.



-                                           82
                 Abbreviated Student Information for Court
                                        (Truancy Court File)

Student Name:                                                                        Age:
Student Number:

Social Worker:                                                          Area:
SSW Private Number:                                   SSW Public Number:
School:
Grade Level:               ESE Designation?                    If Yes, what?


Repeating current grade?                 Yes                       No

Status of current grade level            Passing                   Failing

Comments:




Parent supportive of court?              Yes                       No

Comments:




Summary: This is the important information for court presented in a short bulleted format
please. This information will be stated in court for you in the event you cannot be at the
Arraignment Hearing and you need someone else to give this short background information. It
is very useful to explain why this student was brought to the court’s attention for purposes of the
Arraignment and subsequent Review Hearings.




Please try to contain your comments in the above space.




-                                               83
                              Orange County Public Schools
                                                 Orlando, Florida


                          Truancy Court Proposed Interventions

                             Following Truancy Petition Hearing
Date:


Pursuant to Florida Statute 984.151, we advise the court and the school district that we consent to the
allegation of the excessive unexcused absences of               days as of                              (date) and ackn


1.        Student to attend school and all classes, effective                               .

2.        Parent to ensure the attendance of student.

3.        Student to arrive at school and all classes on time (no tardies).

4.        Student to obey school rules and maintain satisfactory citizenship.

5.        Parent/Guardian to personally contact school each time student is absent.
          Parent/Guardian to contact school and provide a doctor’s or other medical advisor’s written
6.
          verification for all absences resulting from illness.
          Student/Parent/Guardian to contribute mandatory community service hours for up to six months and
7.
          to furnish satisfactory evidence of participation in such services.
8.        Parent/Guardian to participate in homemaker or parenting classes.
          Parent/Guardian /Student to participate in intensive counseling or community mental health services
9.
          if available and applicable.
10        Parent/Guardian/Student to participate in vocational, job training or employment services.

11        Other:



Signed:                                                                         Date:
                           FATHER OR GUARDIAN

Signed:                                                                         Date:
                           MOTHER OR GUARDIAN

Signed:                                                                         Date:
                                   STUDENT

Signed:                                                                         Date:
                      SCHOOL SOCIAL WORKER
School Social Worker Comments:




-                                                        84
                                    Alternatives for Students
Student:_____________________________
School: _____________________________

     Ace Center (Evening School)-                   Charter Schools
     407-836-3515                                   407-317-3484
     Alternative Education Centers-                 Mid Florida Tec-407-251-6047
      407-445-5544                                  Orlando Tec-407-246-7060
                                                    Winter Park Tec-407-622-2900
                                                    West Side Tec-407-905-2000
     G.E.D. (General Education Degree)              Orlando County Youth and
      1-800-626-9433                                Family Services (CINS/FINS)
                                                    407-897-6370
     Home Education- 407-317-3314                   McKay Scholarship
                                                    407-317-3312
     Hospital Homebound-407-317-3909                211 Community Resources
                                                    407-839-4357
     Job Corps. 407-895-6062                        Florida Hospital After Hour
                                                    Clinic-407-303-7298
     Lakeside Alternatives- Crisis Center           DCF- Medicaid, Public
     407-875-3840                                   Assistance 866-762-2237
     Pace Center for Girls- 407-992-0456            Legal Aid Society
                                                    407-841-8310
     Project Compass- 407-235-1500 X590             Career One Stop
                                                    877-US2-Jobs
     Home Builders Institute-407-523-0105           Florida KidCare-888-540-5437
    _____ Academic progress was discussed.
    ____ Exceptional Education Student _______ General Education Student
    Other resources discussed:
    _______________________________________________________________________
    _______________________________________________________________________
    ________________________________________________________


    I, _____________________ acknowledge receiving information regarding alternative
    resources for my son/daughter.

    _____________________________                 __________________________
    Parent                  Date                    Student            Date




-                                           85
                         Truancy Court Questions & Answers
Q.   Are guidelines available to assist districts in establishing a truancy court?

A.   Yes – the 2000 legislature amended the criteria for filing a truancy petition in truancy court by adding
     a truancy petition to the list of child study team intervention options. This intervention may occur
     when the child study team determines that the student is exhibiting a pattern of nonattendance after
     school interventions and school social worker interventions have failed. This earlier access to the
     truancy court is simply another intervention option available to the child study team.
     Another Florida county has developed a model for the truancy court process. Given this model, the
     determination of the most appropriate strategy should be based on the needs of the student and family.
     For example, if a student (of any grade) has a significant history of nonattendance and multiple factors
     contributing to the truant behavior, the district may elect to use the staffing committee to obtain more
     intensive family or case management services, if available. If the student and the parent demonstrate
     reasonable involvement, the district may elect not to pursue the truancy court intervention.

……………………………………………………………………………………………

Q.   What is meant by the term “out-of- school contacts” as referenced in the truancy petition?

A.   Out-of-school contacts refer to the district’s attempt to contact the parent or guardian, such as phone
     calls, and mailed notices documented on the Attendance Child Study Team form. Upon school social
     worker referral further interventions will be documented including home visits.

………………………………………………………………………………………………

Q.   Are contempt sanctions available if a student or family violates a court order imposed by
     the truancy court?

A.   Yes – the 2000 legislature amended the truancy court section of the statute, Section 984.151, F.S., to
     require the parent, guardian, or legal custodian and the student to participate, as required by court
     order, in any sanctions or services required by the truancy court. It further provides that the truancy
     court shall enforce participation of these parties through its contempt powers.

………………………………………………………………………………………………


Q.   Is the truancy petition filed against a parent?

A.   Yes – the truancy petition as outlined in Section 984.15, F.S., requires both the child and the parent’s
     name on the petition, thus allowing the court to establish jurisdiction over the parent or guardian. The
     court summons received by the parent orders the parent to produce the child at each subsequent court
     hearing.

………………………………………………………………………………………………


Q.   Is there any consideration made for special programs that have a high risk population with
     high absenteeism?

A.   No

………………………………………………………………………………………………




-                                                   86
                                       Child Study Team
Q.   What is the composition of the child study team?

A.   The child study team should be made up of those individuals who have the skills and responsibility for
     problem solving and facilitating interventions. The team often includes individuals, such as the
     administrative designee, teacher, school social worker, school counselor, school psychologist, attendance
     officer, dropout prevention program staff and health worker. The composition of the child study team
     can change as necessary to ensure that the persons having the needed knowledge and skills are present
     to address the referral program. The school social worker can offer training on a format best suited to
     the needs of school staff.




-                                                  87
                  Appendices
A.   District Codes for Student Enrollment
B.   State Codes for Student Enrollment
C.   United States Commonwealth and Territory Codes for Student Enrollment
D.   Country Codes for Student Enrollment
E.   Assignment Codes for Student Enrollment
F.   Non-enrollment Letter – Example
G.   Non-Attendance Letter – Example
H.   Official Automated Student Attendance Verification Certificate
I.   Student’s Intent to Terminate School Enrollment form
J.   Florida DOE Exit Survey
K.   Florida DOE Survey of Dropouts
L.   2005 FL Statute 322.091 – Driver License
M.   Juvenile Justice Reports




-                                    88
Appendix A
                     District Codes for Student Enrollment

        District   District Name          District       District Name
        Number                            Number
             01       Alachua                 42               Marion
             02         Baker                 43               Martin
             03          Bay                  44              Monroe
             04       Bradford                45               Nassau
             05       Brevard                 46             Okaloosa
             06       Broward                 47            Okeechobee
             07       Calhoun                 48               Orange
             08       Charlotte               49              Osceola
             09         Citrus                50            Palm Beach
             10          Clay                 51                Pasco
             11         Collier               52              Pinellas
             12      Columbia                 53                Polk
             13         Dade                  54              Putnam
             14        DeSoto                 55             St. Johns
             15         Dixie                 56              St. Lucie
             16         Duval                 57            Santa Rosa
             17      Escambia                 58              Sarasota
             18        Flagler                59             Seminole
             19       Franklin                60               Sumter
             20       Gadsden                 61             Suwannee
             21       Gilchrist               62               Taylor
             22        Glades                 63               Union
             23          Gulf                 64               Volusia
             24       Hamilton                65              Wakulla
             25        Hardee                 66               Walton
             26        Hendry                 67            Washington
             27      Hernando                 68       School for Deaf/Blind
             28      Highlands                69        Dozier/Okeechobee
             29     Hillsborough              70     Eckerd Challenge Program
             30        Holmes                 72         FAU-Lab School
             31     Indian River              73          FSU-Lab School
             32        Jackson                74         A&M- Lab School
             33       Jefferson               75          UF-Lab School
             34       Lafayette               76       C.E.S.A.- Correctional
             35          Lake                 99     Other Than Florida Public
             36          Lee                                   School
             37          Leon                 88     Division of Public Schools
             38          Levy                           (Academic Scholar
                                                              Records)
             39       Liberty
             40       Madison
             41       Manatee




                                     - 89 -
Appendix B
                               State Codes for Student Enrollment

              State                  Code                  State        Code

              Alabama                AL                   Montana       MT
               Alaska                AK                   Nebraska      NE
              Arizona                AZ                    Nevada       NV
             California              CA                  New Jersey     NJ
              Colorado               CO                  New Mexico     NM
            Connecticut              CT                   New York      NY
             Delaware                DE                North Carolina   NC
        District of Columbia         DC                 North Dakota    ND
               Florida               FL                     Ohio        OH
              Georgia                GA                  Oklahoma       OK
               Hawaii                HI                    Oregon       OR
                Idaho                ID                 Pennsylvania    PA
               Illinois              IL                 Rhode Island    RI
              Indiana                IN                South Carolina   SC
                 Iowa                IA                 South Dakota    SD
               Kansas                KS                  Tennessee      TN
             Kentucky                KY                     Texas       TX
             Louisiana               LA                     Utah        UT
               Maine                 ME                   Vermont       VT
             Maryland                MD                   Virginia      VA
          Massachusetts              MA                  Washington     WA
             Michigan                MI                West Virginia    WV
             Minnesota               MN                   Wisconsin     WI
            Mississippi              MS                   Wyoming       WY
              Missouri               MO




                                              - 90 -
Appendix C
             United States Commonwealth and Territory Codes
                          for Student Enrollment

                 Code                       Commonwealth or Territory

                  AQ                                 American Samoa
                  BK                                   Baker Island
                  CZ                              Canal Zone (Panama)
                  CW                                   Cook Islands
                  FB                         Federated States of Micronesia
                  GU                                      Guam
                  HW                                 Howland Island
                   JI                                  Jarvis Island
                  JQ                                  Johnston Atoll
                  KF                                  Kingman Reef
                  RS                                 Marshall Islands
                  MQ                                 Midway Islands
                  NS                                 Navassa Islands
                  QO                            Northern Mariana Islands
                  PB                                   Palau, Belau
                  PM                                  Palmyra Atoll
                  PR                                    Puerto Rico
                  UM                       United States Minor Outlying Islands
                  VI                                US Virgin Islands
                  WQ                                   Wake Island




                                  - 91 -
Appendix D

                                Country Codes for Student Enrollment

   Code                    Country                       Code                 Country

    AF       Afghanistan                                 CV     Cape Verde
    AB       Albania                                     CJ     Cayman Islands
    AG       Algeria                                     CP     Central African Republic
    AN       Andorra                                     CD     Chad
    AO       Angola                                      CI     Chili
    AV       Anguilla                                    CH     China
    AY       Antarctica                                  KI     Christmas Island
    AC       Antigua and Barbuda                         CN     Clipperton Island
    AX       Antilles                                    KG     Cocos Islands (Keeling)
    AE       Argentina                                   CL     Colombia
    AD       Armenia                                     CQ     Comoros
    AA       Aruba                                       CF     Congo
    AS       Australia                                   CR     Coral Sea Island
    AU       Austria                                     CS     Costa Rica
    AJ       Azerbaijan                                  DF     Croatia
    AI       Azores Islands, Portugal                    CU     Cuba
    BF       Bahamas                                     DH     Curacao Island
    BA       Bahrain                                     CY     Cyprus
    BS       Baltic States                               CX     Czechoslovakia
    BG       Bangladesh                                  DT     Czech Republic
    BB       Barbados                                    DK     Democratic Kampuchea
    BI       Bassas Da India                             DA     Denmark
    BE       Belgium                                     DJ     Djibouti
    BZ       Belize                                      DO     Dominica
    BN       Benin                                       DR     Dominican Republic
    BD       Bermuda                                     EJ     East Timor
    BH       Bhutan                                      EC     Ecuador
    BL       Bolivia                                     EG     Egypt
    BJ       Bonaire Island                              ES     El Salvador
    BP       Bosnia and Herzegovina                      EN     England
    BC       Botswana                                    EA     Equatorial Africa
    BV       Bouvet Island                               EQ     Equatorial Guinea
    BR       Brazil                                      ER     Eritrea
    BT       British Virgin Islands                      EE     Estonia
    BW       British West Indies                         ET     Ethiopia
    BQ       Brunei Darussalam                           EU     Europa Island
    BU       Bulgaria                                    FA     Falkland Islands (Malvinas)
    BX       Burkina Faso, West Africa                   FO     Faroe Islands
    BM       Burma                                       FJ     Fiji
    BY       Burundi                                     FI     Finland
    JB       Byelorussia SSR                             FR     France
    CB       Cambodia                                    FM     France, Metropolitan
    CM       Cameroon                                    FN     French Guiana
    CC       Canada                                      FP     French Polynesia
    FS       French Southern and                         KE     Kenya
             Antarctic Islands                           KB     Kiribati
    JC       French Southern Territories                 KN     Korea, Peoples Republic of (North)
    FW       French West Africa                          KR     Korea, Republic of (South)
    GB       Gabon                                       KU     Kuwait
    GM       Gambia                                      KC     Kyrgyzstan




                                                - 92 -
Code                Country                  Code                Country

GZ     Gaza Strip                            LO     Lao, Peoples Democratic Republic
GD     Georgia                               LP     Lapland
GE     Germany                               LV     Latvia
GH     Ghana                                 LE     Lebanon
GI     Gibraltar                             LT     Lesotho
GO     Glorioso Islands                      LI     Liberia
GR     Greece                                LY     Libya
GL     Greenland                             LB     Libyan Arab Jamahiriya
GJ     Grenada                               LS     Liechtenstein
GP     Guadeloupe                            LH     Lithuania
GT     Guatemala                             LU     Luxembourg
GF     Guernsey                              MC     Macau
FG     Guiana                                LC     Macedonia
GV     Guinea                                MF     Madagascar
GS     Guinea-Bissau                         IM     Madeira Islands
GY     Guyana                                MK     Malawi
HA     Haiti                                 MY     Malaysia
HM     Heard and McDonald Islands            MV     Maldives
       (Australia)                           ML     Mali
HO     Honduras                              XA     Malta
HK     Hong Kong                             MB     Martinique
HU     Hungary                               MR     Mauritania
IC     Iceland                               MP     Mauritius
 II    India                                 YT     Mayotte
IX     Indian Ocean Territory                NB     Melanesia
IO     Indonesia                             MX     Mexico
IR     Iran                                  OE     Moldova, Republic of
IZ     Iraq                                  MJ     Monaco
EI     Ireland                               MG     Mongolia
IS     Israel                                MH     Montserrat
IT     Italy                                 OJ     Moorea
IV     Ivory Coast                           MW     Morocco
JM     Jamaica                               MZ     Mozambique
JN     Jan Meyan                             OP     Myanmar
JA     Japan                                 NK     Namibia
JO     Jordan                                NR     Nauru
JD     Juan De Nova Island                   NP     Nepal
KA     Kazakhstan                            NL     Netherlands
NN     Neutral Zone                          NA     Netherlands Antilles
NW     New Caledonia                         SK     Sikkim
NT     New Hebrides                          SN     Singapore
NZ     New Zealand                           QH     Slovakia
NU     Nicaragua                             JE     Slovenia
NG     Niger                                 SI     Solomon Islands
NI     Nigeria                               SO     Somalia
QE     Niue                                  JF     South Georgia and the
NF     Norfolk Islands                              South Sandwich Islands
NX     North Africa                          SF     South Africa
QI     North Ireland                         UR     Soviet Union
NO     Norway                                SP     Spain
OC     Oceania                               SS     Spanish Sahara
MU     Oman                                  SR     Spratley Islands
PI     Pacific Islands                       CE     Sri Lanka, Ceylon
PK     Pakistan                              SB     St. Barthelemy
PS     Palestine                             SH     St. Helena (Ascension Island)




                                    - 93 -
Code                  Country                        Code                 Country

PN     Panama                                         SV    St. Kitts-Nevis
NQ     Papua New Guinea (Previously                   SJ    St. Lucia
       New Guinea)
 PD    Paracel Islands                               ST     St. LVC Vincentucia
                                                     JS     St. Pierre and Miquelon
PX     Paraguay                                      JH     St. Vincent and Grenadines
PG     Persian Gulf States                           SU     Sudan
PE     Peru                                          SX     Suriname
RP     Philippines                                   JK     Svalbard
PC     Pitcairn Islands                              WZ     Swaziland
PL     Poland                                        SW     Sweden
PY     Polynesia                                     SZ     Switzerland
PO     Portugal                                      SY     Syria
QA     Qatar                                         JJ     Syrian Arab Republic
RE     Reunion                                       TA     Tahiti
RH     Rhodesia                                      TB     Taiwan, Province of China
RO     Romania                                       TZ     Tanzania, United Republic of
RU     Russian Federation                            TJ     Tajikistan
RW     Rwanda                                        TH     Thailand
QD     Samoa                                         TO     Togo
SM     San Marino                                    TL     Tokelau
SQ     Sao Tome and Principe                         XT     Tonga
SA     Saudi Arabia                                  TD     Trinidad and Tobago
LD     Scotland                                      TR     Tromelin Island
SG     Senegal                                       TQ     Trust Territory of Pacific
SE     Seychelles Islands                            TS     Tunisia
SL     Sierra Leone                                  TU     Turkey
TK     Turks and Caicos Islands                      TF     Turkmenistan
TY     Tuvalu                                        VE     Venezuela
UG     Uganda                                        VM     Vietnam
UA     Ukraine (Formerly Ukrainian                   WL     Wales
       Soviet Socialist Republic)
                                                     WC     Wallis and Futuna Islands
UB     Union of Soviet Socialist Republic            WN     West Indies
TC     United Arab Emirates                          WB     Western Sahara
UK     United Kingdom (Great Britain)                WS     Western Samoa
US     United States                                 YS     Yemen, Peoples Democratic Republic
UV     Upper Volta                                   YE     Yemen, Arab Republic
UY     Uruguay                                       YO     Yugoslavia
UD     Uzbekistan                                    CG     Zaire
TV     Vatican City                                  ZA     Zambia
VN     Vanuatu                                       ZB     Zimbabwe
                                                     ZZ     Not Applicable




                                            - 94 -
Appendix E
           ASSIGNMENT CODES FOR STUDENT ENROLLMENT
     Assignment codes are used when the student is attending a school located outside of the assigned grid area.
                   A         Majority to minority with transportation

                   B         Majority to minority without transportation

                   C         Staff transfer

                   D         Academic transfer

                   E         Misassigned student (override)/ Mid-Year transfer

                   F         Granfathered Students

                   G         Charter School transfer

                   H         Home education

                   I         Bilingual/ESOL

                   J         ESE sibling transfer

                   K         Private McKay Disability Scholarship. Only ESE Records can enter/override this
                             code.

                   M         Medical transfer

                   N         Magnet academic transfer

                   O         Opportunity Scholarship Voucher (Public)

                   P         Emotional psychological transfer

                   Q         K-8 Childcare Transfer

                   R         Senior privilege option

                   S         ESE transfer

                   T         K-8 Work-Related Transfer

                   U         Court Ordered Transfer

                   V         Opportunity Scholarship (Private)

                   W         No Child Left Behind (AYP)

                   X         Dropout Prevention

                   Y         Public McKay Disability Scholarship. Only ESE Records can enter/override this
                             code.

                   3         PK Program- 3 year old

                   4         PK Program- 4 year old

                   5         Victim – NCLB (No Child Left Behind)

                   6         Superintendent Administrative Placement

Note: Codes A, B, C, F, G, J, K, N, O, P, Q, S, T, U, V, W, Y are permanent codes and are permanent within schools.
All other codes are temporary or annual.




                                                           - 95 -
Appendix F

                                      Sample Non-enrollment Letter
                                        Type on School Letterhead


Date

Parent(s)/Guardian(s) of:
Student First Name Student Last Name
Address 1
Address 2
City, State Zip

RE:    Student First Name Student Last Name
DOB:   Student Birth Date

Dear Parent(s)/Guardian(s):

        It has been brought to my attention that your child has not enrolled in school. Regular school
attendance is a parental responsibility. There are penalties, fines, and consequences for parents/guardians
who do not ensure regular school attendance for their children who are of compulsory school age (6-18
years). The school system does not desire to take legal action against a parent. However, in order to
guarantee that your child receives an education, we will do so if necessary.

        Within three (3) days of receipt of this letter, your child is expected to be enrolled in school and
then attend on a daily basis. If not, court action may be initiated.

Sincerely,



Principal




                                                   - 96 -
Appendix G

ORANGE COUNTY PUBLIC SCHOOLS
                    P.O. Box 271                  Orlando, Florida                 445 West Amelia Street
                    32802-0271                    (407) 317-3200                        32801-11




                                              August 04, 2006

Parent                                        Student:      Student, Truant
00 Oak Street West                            Student#:     4801000000
Apopka, Florida 32703                         Grade:        8                     DOS:        08/12
                                              Sex:          F                     Race:     White
                                              Exc. Ed.:     None

Dear Parent:

The purpose of this letter is to notify you that our records indicate your child has accumulated ten (10) or more absences
from school. Florida Statute 1003.26 requires the school to actively enforce school attendance laws. Children between
the ages of six (6) and eighteen (18) are required to attend school regularly or risk being in violation of the Florida
Compulsory School Attendance Law, Florida Statute 1003.21. Parents and guardians are legally responsible for making
sure their children attend school regularly.

If it is determined that a pattern of truancy is being developed other consequences may be enacted: child study
team referral, truancy court petition or referral to law enforcement or the State Attorney.
Penalties, fines and other consequences may result.

If for some reason our records are incorrect or there are problems or circumstances of which we should be aware, please
call the school attendance office. We need your help and assistance in making sure your child is attending school. Our goal
is to improve student learning and your child’s success in school depends on regular school attendance

If you have any questions or need assistance please contact the school attendance office at: (###)
###-####.

Days Absent:                02/06/2006   02/21/2006    02/27/2006
                            02/28/2006   03/01/2006    03/02/2006
                            03/03/2006   03/06/2006    03/09/2006
                            03/09/2006   03/23/2006    03/24/2006
                            03/27/2006   03/28/20O6




                                                           - 97 -
Appendix H

                                  Orange County Public Schools
                                                  Orlando, Florida

                      Official Automated Student Attendance
                               Verification Certificate

I certify that the Automated Student Attendance file for
________________________ School
pertaining to the period of: (Check each time period.)
______August 18, 2008 – January 15, 2009
______January 20, 2009 – June 3, 2009
______June 5, 2009 – July 30, 2009

contains a complete and accurate recording of daily
attendance for all officially enrolled students and that all
Florida Statutes and State Board of Education Regulations
pertaining to attendance and attendance reporting have
been met.
Principal Signature: __________________________ Date: ________

Printed Name: _____________________




NOTE: This certificate must be completed, signed by the principal and filed for the school indicating verification for
each semester and for summer school. These records must be stored at the school as long as there is space and a
need for immediate access. After such time, they may be sent to the records department to be placed in archives.




                                                        - 98 -
Appendix I
                              Orange County Public Schools
                                                          Orlando, Florida


        STUDENT’S INTENT TO TERMINATE SCHOOL ENROLLMENT

                                                   Formal Declaration
                   This is notice to the School Board of Orange County of my intent to terminate school enrollment.

    •     I understand and acknowledge that leaving school at this time will very likely reduce my future earnings and will have a
          definite effect on the kind of job I get.
    •     I further acknowledge that I will lose my driving privilege or be unable to obtain a driver license because I no longer meet
          the mandatory attendance requirements of the State of Florida.

Student’s Name

          Last                                             Middle                                First

Address

          Street                                           City                                  Zip Code

Birth Date                                           Age                        Grade                       Phone


Reason(s) for leaving school:




Parent(s)/Guardian(s) Name                Mailing Address

                                                   Street                                 City                         Zip Code

  This declaration is made voluntarily and submitted to the last school I attended.


   Student’s Signature                                        Date                         School


    Parent’s/Guardian’s Signature                          Date


 FS 1003.21 Regular school attendance required between ages of 6 and 18;
                    permitted at age 5; exceptions --
    A student who attains the age of 16 years during the school year is not subject to compulsory school attendance beyond the
    date upon which he or she attains that age if the student files a formal declaration of intent to terminate school enrollment
    with the district school board. The declaration must acknowledge that terminating school enrollment is likely to reduce the
    student’s earning potential and must be signed by the student and the student’s parent. The school district must notify the
    student’s parent of receipt of the student’s declaration of intent to terminate school enrollment.


                   Date copy of formal declaration forwarded to parent/guardian                  /          /




                                                                  - 99 -
Appendix J
                          Florida Department of Education Exit Interview

To be completed by school guidance counselor or other school personnel:

School Name ______________________________ School District _________________ Student

Name ______________________________________ Withdrawal date: __/__/__ Grade Level

______________________________           Student ID# _________________ Student DOB

________________________________ School Transcript (Please Attach) What is the primary reason

the student is terminating school enrollment? (check one)


___ Classes not interesting   ___ Marriage              ___ Employment


___ Student/teacher conflict ___ Became a Parent ___ Suspended too often ___ Friends dropped out

___ Illness    ___ Homeless           ___ Failing classes     ___ Migrant ____ Truancy/Absenteeism

___ Did not like school       ___ Expelled ___ Failed to pass FCAT        _____ Family Problems

Other:__________________________________________________________________

Was the student in an alternative program prior to withdrawal from school? Yes No        If no, was an
alternative program available? Yes No                                     If yes, describe the
alternative program? _______________________________________

Had the student received individual counseling prior to this meeting? Yes No            If no, was
counseling made available to the student? Yes No

Has a child study team been convened on the student’s behalf? Yes No                If yes, please
list the interventions taken by the child study team. _______________________________

Was the student involved in school sponsored extracurricular activities? Yes No     Does the student
have an IEP? Yes No                                                   Has the student received any
remediation services in the past two (2) years? Yes No


If yes, please describe the remediation services?

_____________________________________________

   What is the average number of days the student was absent over the past two (2) years? Year 1
   ________ Year 2 ________



                                                    - 100 -
   How many unexcused absences or tardies has the student accumulated over the past two years?
   Unexcused Absences: Year 1 _______ Year 2 ________ Unexcused Tardies: Year 1 _______
   Year 2 ________

What interventions did the school attempt in response to unexcused absences or tardinesses of the
student while enrolled?

A. Communication between the school/teacher and the family/student

   B. Formal meeting with the parent

   C. Changes to the learning environment

   D. Student counseling

   E. Tutoring

   F. Attendance Contract

   G. Mentoring

   H. Referral to other agencies/services on behalf of family needs

   I. Truancy Petition

   J. Other (Please describe)

Has the student ever been suspended? Yes No If yes, how many times? _____

Has the student ever been expelled? Yes No If yes, how many times? _____

Is the student eligible for the free/reduced lunch program? Yes No

Does the student plan to earn a GED? Yes No

Has the student been informed of options for continuing his/her education? Yes No

The student has identified the following as actions that could be taken to keep them in school.

       A. Opportunities for real-world learning (internships, service learning)

       B. Better teachers

       C. Smaller Classes

       D. More individualized instruction

       E. Better communication with your teachers




                                                 - 101 -
       F. Better communication with your parents

       G. Increased Parental Involvement

       H. Less Freedom and more supervision from parents

       I. Less Freedom and more supervision from school officials

Other:__________________________________________________________________


The following section is included to encourage dropout retrieval efforts. Three (3) month follow-

up: (Please check all that apply.) Method of contact:


___Letter (Level I)   ___Phone call (Level II)        ___Home visit (Level III) ___Contact Successful

___Contact Unsuccessful                                    Employment status: ___Employed full-time

___Employed part-time ___Unemployed ___Unknown


Education status:            _____Working on GED            _____Earned GED


____ Enrolled in another school (private/vocational)         _____Unknown      _____ Other


(Please explain)_____________________________________________________


Did the student return to school following this contact? Yes No

***********************************************************************


Final contact (prior to start of next school year):


Not applicable: Student returned to school ______/______/______




                                                 - 102 -
Method of contact:


___Letter (Level I)   ___Phone call (Level II)       ___Home visit (Level III)


___Contact Successful                ___Contact Unsuccessful


Employment status: ___Employed full-time ___Employed part-time ___Unemployed ___Unknown


Education status:             ___Working on GED             _____Earned GED


_____ Enrolled in another school (private/vocational)       _____Unknown Other


(Please explain)___________________________________________________


 Did the student return to school following this contact? Yes No




                                                 - 103 -
Appendix K

                       Florida Department of Education Survey of Dropouts



School Name ______________________________School District ________________

Student Name ______________________________ Student DOB ________________

Grade Level________________________________ Date _______________________


Directions: Please circle the response that best describes your experience or provide a
description of your experience in the space provided.

1. Which of the following best describes your primary reason for terminating school enrollment?

         A. Classes were not interesting/bored
         B. Missed too many days/ could not catch up
         C. Did not like school
         D. Failing classes/ could not keep up with school work
         E. Illness
         F. Became a parent
         G. Getting married
         H. Felt like I did not belong
         I. Suspended from school too often
         J. Expelled from school
         K. Student-teacher conflict
         L. Employed/ have to work full time
         M. Friends dropped out
         N. Failed to pass FCAT

Other:__________________________________________________________________

2. Which of the following best describes your secondary reason for terminating school enrollment?

         A.   Classes were not interesting/bored
         B.   Missed too many days/ could not catch up
         C.   Did not like school
         D.   Failing classes/ could not keep up with school work
         E.   Illness
         F.   Became a parent
         G.   Getting married
         H.   Felt like I did not belong
         I.    Suspended from school too often



                                                 - 104 -
         J. Expelled from school
         K. Student-teacher conflict
         L. Employed/ have to work full time
         M. Friends dropped out
         N. Failed to pass FCAT


3. What would have improved your chances of staying in school? (Choose all that apply.)

       A. Opportunities for real-world learning (internships, service learning)
       B. Better teachers
       C. Smaller Classes
       D. More individualized instruction
       E. Better communication with your teachers
       F. Better communication with your parents
       G. Increased Parental Involvement
       H. Less Freedom and more supervision from parents
       I. Less Freedom and more supervision from school officials
Other: __________________________________________________________________

4. What actions did your school personnel take to keep you enrolled in school?

_________________________

Please sign below to certify each of the following statements.
I am at least 16 years of age and it is my intent to terminate my school enrollment. I received
counseling from a guidance counselor or other school personnel which addressed the following:

   o Terminating school prior to graduation will likely reduce my potential earnings and negatively
     affect my career options.

   o My reasons for leaving school prior to graduation.

   o Possible actions that could keep me from leaving school prior to graduation.

   o • Options for continuing my education in a different environment e.g., Adult Education or

       GED testing.



Student Signature: _________________________ Date: ________________________

Parent/Guardian Signature: __________________ Date: ________________________

(if student is under 18 years of age)




                                                - 105 -
Guidance Counselor Signature: ________________Date: ________________________

Optional:
1     What is the highest level of education completed by your maternal parent/guardian?
      (circle one) Elementary Middle School High School College Graduate School Unknown
2     What is the highest level of education completed by your paternal parent/guardian?
      (circle one) Elementary Middle School High School College Graduate School Unknown




                                            - 106 -
Appendix L

                               The 2005 Florida Statutes

Title          XXIII Chapter                                  322 View Entire Chapter
MOTOR VEHICLES       DRIVERS' LICENSES


322.091 Attendance requirements.--

(1) ELIGIBILITY REQUIREMENTS FOR DRIVING PRIVILEGES.--A minor is not eligible for driving
privileges unless that minor:

(a) Is enrolled in a public school, nonpublic school, or home education program and satisfies
relevant attendance requirements;

(b) Has received a high school diploma, a high school equivalency diploma, a special diploma, or a
certificate of high school completion;

(c) Is enrolled in a study course in preparation for the Test of General Educational Development
and satisfies relevant attendance requirements;

(d) Is enrolled in other educational activities approved by the district school board and satisfies
relevant attendance requirements;

(e) Has been issued a certificate of exemption according to s. 1003.21(3); or

(f) Has       received        a        hardship        waiver        under        this       section.

The department may not issue a driver's license or learner's driver's license to, or shall suspend the
driver's license or learner's driver's license of, any minor concerning whom the department receives
notification of noncompliance with the requirements of this section.

(2) NOTIFICATION OF INTENT TO SUSPEND; SUSPENSION; RECORD OF NONCOMPLIANCE.--

(a) The department shall notify each minor for whom the department has received notification of
noncompliance with the requirements of this section as provided in s. 1003.27, and the minor's
parent or guardian, of the department's intent to suspend the minor's driving privileges.

(b) The minor, or the parent or guardian of the minor, has 15 calendar days after the date of
receipt of this notice to provide proof of compliance with the requirements of this section as
provided in subsection (4) or to request a hardship waiver hearing under subsection (3).

(c) Twenty days after the date of issuance of this notice, the department shall suspend the minor's
operator's license or learner's driver's license or record the legal name, sex, date of birth, and
social security number of each minor who does not possess a driver's license or learner's driver's
license, unless the minor has provided the department with verification of compliance with the
requirements of subsection (1) or the appropriate school official has provided the department with
verification of a request for a waiver hearing.




                                                    - 107 -
(d) Upon notification of the outcome of a hardship waiver hearing, the department shall suspend
the driver's license or learner's driver's license of a minor who was denied a hardship waiver, or
record the legal name, sex, date of birth, and social security number of a minor who does not
possess a driver's license or learner's driver's license and who was denied a hardship waiver.

(e) The department may not issue a driver's license or learner's driver's license to any minor for
whom it has a record of noncompliance with the requirements of subsection (1) unless the minor
submits verification of compliance pursuant to subsection (4).

(3) HARDSHIP WAIVER AND APPEAL.--

(a) A minor, or the parent or guardian of a minor, has 15 calendar days after the date of receipt of
the notice of intent to suspend to request a hardship waiver hearing before the public school
principal, the principal's designee, or the designee of the governing body of a private school for the
purpose of reviewing the pending suspension of driving privileges. The school official receiving the
request shall notify the department of the request for a waiver hearing within 24 hours after
receiving the request. Public school officials shall also notify the district school board of the
request for a waiver hearing. The hearing must be conducted within 30 calendar days after the
public school principal, the principal's designee, or the designee of the governing body of a private
school receives the request.

(b) The public school principal, the principal's designee, or the designee of the governing body of a
private school shall waive the requirements of subsection (1) for any minor under the school's
jurisdiction for whom a personal or family hardship requires that the minor have a driver's license
for his or her own, or his or her family's, employment or medical care. The minor or the minor's
parent or guardian may present other evidence that indicates compliance with the requirements of
subsection (1) at the waiver hearing. The public school principal, the principal's designee, or the
designee of the governing body of a private school shall take into consideration the
recommendations of teachers, other school officials, guidance counselors, or academic advisers
before waiving the requirements of subsection (1).

(c) The public school principal, the principal's designee, or the designee of the governing body of a
private school shall notify the department of the outcome of a minor's hardship waiver hearing
within 24 hours after conducting the hearing. Public school officials shall also notify the district
school board of the outcome of the hearing.

(d) Any person denied a hardship waiver by a public school principal, the principal's designee, or
the designee of the governing body of a private school may appeal the decision to the district
school board or the governing body of the private school. The district school board or the governing
body of the private school shall notify the department if the hardship waiver is subsequently
granted.

(4) VERIFICATION OF COMPLIANCE AND REINSTATEMENT.--A district school board shall provide a
minor with written verification that he or she is in compliance with the requirements of subsection
(1) if the district determines that he or she has been in compliance for 30 days prior to the request
for verification of compliance. Upon receiving written verification that the minor is again in
compliance with the requirements of subsection (1), the department shall reinstate the minor's
driving privilege. Thereafter, if the school district determines that the minor is not in compliance
with the requirements of subsection (1), the department shall suspend the minor's driving privilege
until the minor is 18 years of age or otherwise satisfies the requirements of subsection




                                                    - 108 -
(1), whichever occurs first.

(5) REPORTING AND ACCOUNTABILITY.--The department shall report quarterly to each school
district the legal name, sex, date of birth, and social security number of each student whose
driving privileges have been suspended under this section.




                                                - 109 -
Appendix M
                                        Juvenile Justice Reports

Juvenile Justice Reports

The OCPS Juvenile Justice office, located at the ELC, receives from the Department of Juvenile Justice
reports concerning students who are involved in various stages of the juvenile justice system. The variety
of reports includes student arrests, charges filed against students, adjudications, probations and
community program placement, and No Contact orders.

The Juvenile Justice Liaison then notifies the administrator at the school the student attends, and the
administrator determines the appropriate actions to be taken.

No Contact Orders

No Contact Court Orders exist to protect the victims of crimes from the perpetrators. Occasionally, No
Contact Orders are issued covering OCPS students. When the Juvenile Justice office receives notice of the
No Contact Order, notification is sent immediately to the School-based Administrator and to the Area
Administrators, who will examine the current placement of the students named in the order and decide
future placement for the offender.

SMS:

Schools that use SMS will find that students involved in a NO Contact Order will have a note in the Legal
Indicator field, and the students will also have a No Contact District-level Behavior Incident. This does not
indicate wrongful actions on the part of any student- it is merely the manner in which the No-Contact
order must be maintained in SMS to prevent these students from becoming enrolled in the same school.

CICS:

Directly under the student number and next to the “Lock” field on Screen 3 of CICS, you will find an “NC”
field. This field indicates that the student is covered by a No Contact Order. When a student is involved in
a No Contact Court Order, a “Y” is placed on the student’s record by either the Area Administrator’s office
or by the Juvenile Justice office. While the “Y” is in place, the student may not enroll in a school until
authorization is given by either the Area Administrator’s office or the Juvenile Justice office.

The presence of a “Y” does not indicate that the student is the offender. The “Y” is placed on the records of
both offenders and victims. If you need more information on a student with a “Y” in the “NC” field, refer to
the help screen for that field or call the Juvenile Justice Liaison, Angel Wienecke, at (407) 317- 3200, x.
2933.

By law, all reports of student involvement in the Juvenile Justice System are confidential. This
information may be retained in a file in the Administrator’s office; however, none of the
reports may be placed in the student’s cumulative folder.




                                                   - 110 -

				
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