Office of Technology Tutorial Virtual Office Overview Virtual Office Web Services Overview The “Virtual Office” is a web service offered by the Pawtucket School Department for all employees. It is a one stop shop for anytime, anywhere access to the district’s network resources. Through Virtual Office, you will find everything conveniently combined in a single dashboard view with linked access to every resource you could possibly need. Files, printers, directory, bookmarks, e-mail, applications and more are all available with one click from the main page. In addition, different window panes contain the latest team-related content with messages, news and updates. COLLABORATION: Virtual Teams is Web-based portal technology that allows workers from any location to create teams, organize projects and share information through enhanced collaboration and real-time interaction. With Virtual Teams, you can conduct meetings on the fly, connect with key team members at any time, and keep working without having to be at a specific location. Users who join a Virtual Team, can access shared documents, discussion threads, bookmarks, and a team calendar. The Virtual Teams component of Virtual Office provides a collaborative workspace where team members can chat, carry on discussions, share files and track relevant calendar items and activities. Team owners can manage membership and portal resources as well as expose or limit Office of Technology Tutorial Virtual Office Overview content for public access. Team members can request system generated email or alerts upon team content changes such as new postings or document updates. Virtual Team components include: Shared folders — Provides common file and directory access to any member of the team Internet chat — Internet chat or instant messaging allows users to engage in real-time, online dialog using a secure, responsive and intuitive interface Team calendar — Gives team members the ability to track team events and activities Team discussions — Allows team members to participate in online threaded messaging by posting queries and comments and monitoring message board discussions Team favorites — A collection of addresses and resource locations pertinent to the team objective Team public Web page — Creates a system generated Web page that provides a select view of team documents and information to be made available to individuals outside the team FILES: NetStorage provides simple browser-based access to your file storage on your school’s network and gives you access to files in your home directory. You have secure file access from any Internet location with nothing to download or install on the user workstation. You can also access file properties and have the option of restoring recent versions or managing rights to files and folders. NetStorage lets you securely copy, move, rename, delete, read and write files between any Internet-enabled machine and a NetWare server. In addition, NetStorage lets you access archived copies of files. PRINTERS (Planned 04-05): iPrint adds printing to the virtual office environment. iPrint lets users access printers from a variety of remote locations using existing Internet connections. Whether you're travel between multiple schools, working from home, or while away, iPrint ensures that you can print documents quickly, easily and reliably. Using a Web browser, you can view the Web page that graphically displays the available printers on an area map of the building or campus. APPLICATIONS (Planned 04-05): Novell Virtual Office can also be linked to a ZENWorks server which enables directory management of workstation resources. Links from a team’s Virtual Office interface can deliver desktop applications, provide access to terminal servers and connect to any type of Web application. In effect, Virtual Office provides application management access for applications of all types. Software can be distributed and installed automatically for team members giving them direct and exclusive access to applications that may be team or project specific. Office of Technology Tutorial Virtual Office Overview DIRECTORY: eGuide is a Web-based interface that allows you to search for names, addresses and contact information. To search eGuide, select one of three search filters, enter the text for which you want to search, and click Search. Three search filters (in the form of drop- down lists) are available including Category, Attribute and Search Constraint. You can select what attribute (such as Last Name or Department) and search constraints (such as Starts With, Contains, Equals, etc.) for quick and easy location of contact information. EMAIL: Accessing email from anywhere using a Web browser is also part of Novell's virtual office solution. Virtual Office provides a gateway into your GroupWise Account making it possible to send and receive mail as well as manage mailboxes from a browser and your Virtual Office. BOOKMARKS: Ever had to reinstall your browser software and end up losing all of those Web page bookmarks that you so meticulously gathered over time? Well, with Virtual Office, you can store your personal bookmarks or bookmarks that are pertinent to the team in a place where they are always accessible. Just click on the “View and Manage my Bookmarks” option and add, delete or edit bookmarks in your URL list. Bookmarks are available from any Web location and viewable by other team members if desired. PUBLIC WEB PAGES: No longer does it require an HTML editor and knowledge of FTP to create your own Web page! Virtual office provides one button creation of personal Web pages that display information, bookmarks, and files for other users. You can post documents that might be useful to other users, share your bookmarks, and even include graphics, images, links and calendar events. Creation of the Web page is simple and allows you to display or hide any of the options available through a configuration wizard.
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