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HARRIS COUNTY

VIEWS: 3 PAGES: 34

									      HARRIS COUNTY
  REQUEST FOR PROPOSAL                                                     Job No. 09/0297
                                                                     Date Due: Monday, August 24, 2009
        Cover Sheet                                                     DUE NO LATER THAN 2:00 P.M.
                                                                       LOCAL TIME IN HOUSTON, TEXAS
                                                                      Proposals received later than the date
                                                                      and time above will not be considered.


   PROPOSAL FOR: Communications Services for Federal Flood Damage Reduction Project on
   Hunting Bayou for the Harris County Flood Control District (Beginning on or about October 1, 2009
   and continuing for twelve months thereafter)

                                              OFFERORS NOTE!!
Carefully read all instructions, requirements and              Please return proposal in an appropriately sized envelope
specifications. Fill out all forms properly and completely.    or box. PACKAGE MUST SHOW THE JOB NUMBER,
Submit your proposal with all appropriate supplements          DESCRIPTION AND BE MARKED "SEALED
and/or samples.                                                PROPOSAL". Designated proposals may be submitted
                                                               electronically through the BuySpeed Online system only.
                                         RETURN PROPOSAL TO:
                                 HARRIS COUNTY PURCHASING AGENT
                                   1001 PRESTON AVENUE, SUITE 670
                                         HOUSTON, TEXAS 77002

 For additional information, contact Jeanie Dang at 713.755.6457 or jeanie.dang@pur.hctx.net

 You must sign below in INK; failure to sign WILL disqualify the offer. All prices must be typewritten or written
 in ink.

                                        Total Amount of Proposal $

 Company Name:

 Company Address:

 City, State, Zip Code:

 Taxpayer Identification Number (T.I.N.):

 Do you carry Health Insurance on your employees? ___Yes ___No

 If yes, what is the percentage of employees insured? _____%

 Telephone No. :                           FAX No.:                            e-mail:

 Print Name:

 Signature: _________________________________________________________________________
 Revised 09/08



                                                                                                       Page 1 of 34
                                                     TABLE OF CONTENTS

Items checked below represent components which comprise this bid/proposal package. If the item IS NOT checked, it is NOT
APPLICABLE to this bid/proposal. Offerors are asked to review the package to be sure that all applicable parts are included. If any
portion of the package is missing, notify the Purchasing Department immediately.

It is the Offeror's responsibility to be thoroughly familiar with all Requirements and Specifications. Be sure you understand the following
before you return your bid packet.
__X__ 1.             Cover Sheet
                     Your company name, address, the total amount of the bid/proposal, and your signature (IN INK) should appear on this
                     page.

__X__ 2.          Table of Contents
                  This page is the Table of Contents.

__X__ 3.          General Requirements
                  You should be familiar with all of the General Requirements.

__X__ 4.          Special Requirements/Instructions
                  This section provides information you must know in order to make an offer properly.

__X__ 5.          Specifications
                  This section contains the detailed description of the product/service sought by the County.

__X__ 6.          Pricing/Delivery Information
                  This form is used to solicit exact pricing of goods/services and delivery costs.

__X__ 7.          Attachments
                  __X__ a.           Residence Certification/Tax Form
                                     Be sure to complete this form and return with packet.

                  _____    b.        Bid Guaranty & Performance Bond Information & Requirements
                                     This form applies only to certain bids/proposals. All public work contracts over $25,000 require a
                                     Payment Bond and over $100,000 must also have a Performance Bond, in a form approved by the
                                     County. Please read carefully and fill out completely.

                  _____    c.        Bid Check Return Authorization Form
                                     This form applies only to certain bids/proposals. Please read carefully and fill out completely.

                  _____    d.        Vehicle Delivery Instructions
                                     Included only when purchasing vehicles.

                  __X__ e.           Minimum Insurance Requirements
                                     (Included in specific requirements when applicable (does not supersede ―Hold Harmless‖ section of
                                     General Requirements).

                  _____    f.        Worker’s Compensation Insurance Coverage Rule 110.110
                                     This requirement is applicable for a building or construction contract.

                  __X___ g.          Financial Statement
                                     When this information is required, you must use this form.

                  __X__ h.           Reference Sheet
                                     When this information is required, you must use this sheet.

                  __X__ i.           Questionnaire
                                     From time to time other attachments may be included.

                  __X_     j.        Description of Hunting Bayou Watershed Project

                  __X__ k.           Harris County Flood Control District Definitions
Revised 03/04
                                   GENERAL REQUIREMENTS FOR PROPOSALS

READ THIS ENTIRE DOCUMENT CAREFULLY. FOLLOW ALL INSTRUCTIONS. YOU ARE RESPONSIBLE
FOR FULFILLING ALL REQUIREMENTS AND SPECIFICATIONS. BE SURE YOU UNDERSTAND THEM.

General Requirements apply to all advertised requests for proposals; however, these may be superseded, whole or in part, by
the SPECIAL REQUIREMENTS/INSTRUCTIONS OTHER DATA CONTAINED HEREIN. Review the Table of Contents.
Be sure your proposal package is complete.

ACCESS TO RECORDS
In special circumstances, vendor may be required to allow duly authorized representatives of Harris County, the Harris
County Hospital District or the state and federal government access to contracts, books, documents, and records necessary
to verify the nature and extent of the cost of services provided by vendor.

ADDENDA
When specifications are revised, the Harris County Purchasing Agent will issue an addendum addressing the nature of the
change. Offerors must sign it and include it in the returned proposal package.

ASSIGNMENT
The successful offeror may not assign, sell, or otherwise transfer this contract without written permission of Harris County
Commissioners Court.

AWARD
Harris County reserves the right to award this contract on the basis of LOWEST AND BEST OFFER in accordance with the
laws of the State of Texas, to waive any formality or irregularity, to make awards to more than one offeror, to reject any or all
proposals. In the event the lowest dollar offeror meeting specifications is not awarded a contract, the offeror may appear
before the Commissioners Court, Hospital District Board of Managers, the Juvenile Board or other applicable governing body
and present evidence concerning his responsibility after officially notifying the Office of the Purchasing Agent of his intent to
appear.

BONDS
If this proposal requires submission of proposal guarantee and performance bond, there will be a separate page explaining
those requirements. Offers submitted without the required proposal bond or Cashier's Check are not acceptable.

CERTIFICATION REGARDING DEBARMENT, SUSPENSION INELIGIBILITY, AND VOLUNTARY
EXCLUSION
The Contractor certifies by execution of this Contract that it is not ineligible for participation in federal or state assistance
programs under Executive Order 12549, "Debarment and Suspension." The Contractor further agrees to include this
certification in all contracts between itself and any subcontractors in connection with the services performed under this
Contract. Contractor also certifies that contractor will notify Harris County in writing immediately if contractor is not in
compliance with Executive Order 12549 during the term of this contract. Contractor agrees to refund Harris County for
any payments made to the contractor while ineligible.

CONTRACT OBLIGATION
Harris County Commissioners Court must award the contract and the County Judge or other person authorized by the Harris
County Commissioners Court must sign the contract before it becomes binding on Harris County or the offeror. Department
heads are NOT authorized to sign agreements for Harris County. Binding agreements shall remain in effect until all products
and/or services covered by this purchase have been satisfactorily delivered and accepted.

CONTRACT RENEWALS
Renewals may be made ONLY by written agreement between Harris County and the offeror. Any price escalations are
limited to those stated by the offeror in the original proposal.

Revised 04/07




                                                                                                                Page 3 of 34
DIGITAL FORMAT
If offeror obtained the proposal specifications in digital format in order to prepare a response, the proposal must be
submitted in hard copy according to the instructions contained in this proposal package. If, in its proposal response,
offeror makes any changes whatsoever to the County's published proposal specifications, the County's proposal
specifications as published shall control. Furthermore, if an alteration of any kind to the County's published proposal
specifications is only discovered after the contract is executed and is or is not being performed, the contract is subject to
immediate cancellation.

DISQUALIFICATION OF OFFEROR
Upon signing this proposal document, an offeror offering to sell supplies, materials, services, or equipment to Harris
County certifies that the offeror has not violated the antitrust laws of this state codified in §15.01, et seq., Business &
Commerce Code, or the federal antitrust laws, and has not communicated directly or indirectly the offer made to any
competitor or any other person engaged in such line of business. Any or all proposals may be rejected if the County
believes that collusion exists among the offerors. Proposals in which the prices are obviously unbalanced may be rejected.
If multiple proposals are submitted by an offeror and after the proposals are opened, one of the proposals is withdrawn, the
result will be that all of the proposals submitted by that offeror will be withdrawn; however, nothing herein prohibits a
vendor from submitting multiple offers for different products or services.

E-MAIL ADDRESSES CONSENT
Vendor affirmatively consents to the disclosure of its e-mail addresses that are provided to Harris County, the Harris
County Flood Control District, the Harris County Hospital District including its HMO, the Harris County Appraisal
District, or any agency of Harris County. This consent is intended to comply with the requirements of the Texas Public
Information Act, Tex. Gov‘t Code Ann. §522.137, as amended, and shall survive termination of this agreement. This
consent shall apply to e-mail addresses provided by Vendor, its employees, officers, and agents acting on Vendor‘s behalf
and shall apply to any e-mail address provided in any form for any reason whether related to this bid/proposal or otherwise.

EVALUATION
Evaluation shall be used as a determinant as to which proposed items or services are the most efficient and/or most economical
for the County. It shall be based on all factors which have a bearing on price and performance of the items in the user
environment. All proposals are subject to negotiations by the Purchasing Agent and other appropriate departments, with
recommendation to the appropriate governing body. Compliance with all requirements, delivery and needs of the using
department are considerations in evaluating proposals. Pricing is NOT the only criteria for making a recommendation. A
preliminary evaluation by Harris County will be held and appropriate proposals will be subjected to the negotiating process.
Upon completion of the negotiations, Harris County will make an award. All proposals that have been submitted shall be
available and open for public inspection after the contract is awarded except for trade secrets or confidential information
contained in the proposals and identified as such.

FISCAL FUNDING
A multi-year lease or lease/purchase arrangement (if requested by the specifications), or any contract continuing as a result of
an extension option, must include fiscal funding out. If, for any reason, funds are not appropriated to continue the lease or
contract, said lease or contract shall become null and void on the last day of the current appropriation of funds. After
expiration of the lease, leased equipment shall be removed by the contractor from the using department without penalty of any
kind or form to Harris County. All charges and physical activity related to delivery, installation, removal and redelivery shall
be the responsibility of the offeror.

GOVERNING FORMS
In the event of any conflict between the terms and provisions of these requirements and the specifications, the specifications
shall govern. In the event of any conflict of interpretation of any part of this overall document, Harris County's interpretation
shall govern.



Revised 09/05




                                                                                                                Page 4 of 34
GOVERNING LAW
This request for proposals is governed by the competitive bidding requirements of the County Purchasing Act, Texas Local
Government Code, §262.021 et seq., as amended. Offerors shall comply with all applicable federal, state and local laws and
regulations. Offeror is further advised that these requirements shall be fully governed by the laws of the State of Texas and
that Harris County may request and rely on advice, decisions and opinions of the Attorney General of Texas and the County
Attorney concerning any portion of these requirements.

GRANT FUNDING
Any contract entered into by the County that is to be paid from grant funds shall be limited to payment from the grant
funding and the vendor/provider understands that the County has not set aside any County funds for the payment of
obligations under a grant contract. If grant funding should become unavailable at any time for the continuation of services
paid for by the grant, and further funding cannot be obtained for the contract, then the sole recourse of the provider shall
be to terminate any further services under the contract and the contract shall be null and void.

HIPAA COMPLIANCE
Offeror agrees to comply with the Standards for Privacy of Individually Identifiable Health Information of the Health
Insurance Portability and Accountability Act of 1996, PL 104-191, 45 CFR Parts 160-164, as amended, and the Texas
Medical Records Privacy Act, Texas Health and Safety Code Chapter 181, as amended, collectively referred to as
"HIPAA", to the extent that the Offeror uses, discloses or has access to protected health information as defined by HIPAA.
Offeror may be required to enter a Business Associate Agreement pursuant to HIPAA.

HOLD HARMLESS AGREEMENT
Contractor, the successful offeror, shall indemnify and hold Harris County harmless from all claims for personal injury, death
and/or property damage resulting directly or indirectly from contractor's performance. Contractor shall procure and maintain,
with respect to the subject matter of this proposal, appropriate insurance coverage including, as a minimum, public liability
and property damage with adequate limits to cover contractor's liability as may arise directly or indirectly from work
performed under terms of this proposal. Certification of such coverage must be provided to the County upon request.

INSPECTIONS & TESTING
Harris County reserves the right to inspect any item(s) or service location for compliance with specifications and
requirements and needs of the using department. If an offeror cannot furnish a sample of a bid item, where applicable, for
review, or fails to satisfactorily show an ability to perform, the County can reject the bid as inadequate.

INVOICES AND PAYMENTS
Offerors shall submit an original invoice on each purchase order or purchase release after each delivery, indicating the
purchase order number. Invoices must be itemized. Any invoice which cannot be verified by the contract price and/or is
otherwise incorrect will be returned to the offeror for correction. Under term contracts, when multiple deliveries and/or
services are required, the offeror may invoice following each delivery and the County will pay on invoice. Contracts
providing for a monthly charge will be billed and paid on a monthly basis only. Prior to any and all payments made for
goods and/or services provided under this contract, the offeror should provide his Taxpayer Identification Number or social
security number as applicable. This information must be on file with the Harris County Auditor‘s office. Failure to
provide this information may result in a delay in payment and/or back-up withholding as required by the Internal Revenue
Service.

MAINTENANCE
Maintenance required for equipment proposed should be available in Harris County by a manufacturer-authorized
maintenance facility. Costs for this service shall be shown on the Pricing/Delivery Information. If Harris County opts to
include maintenance, it shall be so stated in the purchase order and said cost will be included. Service will commence only
upon expiration of applicable warranties and should be priced accordingly.


Revised 09/05




                                                                                                              Page 5 of 34
MATERIAL SAFETY DATA SHEETS
Under the "Hazardous Communication Act", commonly known as the "Texas Right To Know Act", an offeror must provide to
the County with each delivery, material safety data sheets which are applicable to hazardous substances defined in the Act.
Failure of the offeror to furnish this documentation will be cause to reject any bid applying thereto.

NEW MILLENIUM COMPLIANCE
All products and/or services furnished as part of this contract must be compliant for the present year and forward. This
applies to all computers including hardware and software as well as all other commodities with date sensitive embedded
chips.

POTENTIAL CONFLICTS OF INTEREST
An outside consultant or contractor is prohibited from submitting a proposal for services on a Harris County project of
which the consultant or contractor was a designer or other previous contributor, or was an affiliate, subsidiary, joint
venturer or was in any other manner associated by ownership to any party that was a designer or other previous contributor.
If such a consultant or contractor submits a prohibited proposal, that proposal shall be disqualified on the basis of conflict
of interest, no matter when the conflict is discovered by Harris County. Potential proposers are advised that they may have
disclosure requirements pursuant to Texas Local Government Code, Chapter 176. This law requires persons desiring to do
business with the County to disclose any gifts valued in excess of $250 given to any County Official or the County
Official‘s family member, or employment of any County Official or the County Official‘s family member during the
preceding twelve (12) month period. The disclosure questionnaire must be filed with the Harris County Clerk. Refer to
Texas Local Government Code, Chapter 176 for the details of this law.

PRICING
Prices for all goods and/or services shall be negotiated to a firm amount for the duration of this contract or as agreed to in
terms of time frame. All prices must be written in ink or typewritten. Where unit pricing and extended pricing differ, unit
pricing prevails.

PROPOSAL COMPLETION
Fill out and return to Purchasing, ONE (1) complete proposal form in an appropriately sized envelope or box. PACKAGE
MUST SHOW THE JOB NUMBER, DESCRIPTION AND BE MARKED “SEALED PROPOSAL.” An authorized
company representative should sign the Proposal Cover Sheet. Completion of these forms is intended to verify that the offeror
has submitted the proposal, is familiar with its contents and has submitted the material in accordance with all requirements.

PROPOSAL RETURNS
Offerors must return all completed proposals to the office of the Harris County Purchasing Agent reception desk at 1001
Preston Avenue, Suite 670, Houston, Texas before 2:00 P.M. LOCAL TIME IN HOUSTON, TEXAS on the date
specified. Late proposals will not be accepted.

PURCHASE ORDER AND DELIVERY
The successful offeror shall not deliver products or provide services without a Harris County Purchase Order, signed by an
authorized agent of the Harris County Purchasing Agent. The fastest, most reasonable delivery time shall be indicated by the
offeror in the proper place on the proposal document. Any special information concerning delivery should also be included,
on a separate sheet, if necessary. All items shall be shipped F.O.B. INSIDE DELIVERY unless otherwise stated in the
specifications. This shall be understood to include bringing merchandise to the appropriate room or place designated by the
using department. Every tender or delivery of goods must fully comply with all provisions of these requirements and the
specifications including time, delivery and quality. Nonconformance shall constitute a breach which must be rectified prior to
expiration of the time for performance. Failure to rectify within the performance period will be considered cause to reject
future deliveries and cancellation of the contract by Harris County without prejudice to other remedies provided by law.
Where delivery times are critical, Harris County reserves the right to award accordingly.


Revised 09/05




                                                                                                              Page 6 of 34
RECYCLED MATERIALS
Harris County encourages the use of products made of recycled materials and shall give preference in purchasing to products
made of recycled materials if the products meet applicable specifications as to quantity and quality. Harris County will be the
sole judge in determining product preference application.

SEVERABILITY
If any section, subsection, paragraph, sentence, clause, phrase or word of these requirements or the specifications shall be held
invalid, such holding shall not affect the remaining portions of these requirements and the specifications and it is hereby
declared that such remaining portions would have been included in these requirements and the specifications as though the
invalid portion had been omitted.

SILENCE OF SPECIFICATIONS
The apparent silence of specifications as to any detail, or the apparent omission from it of a detailed description concerning
any point, shall be regarded as meaning that only the best commercial practice is to prevail and that only material and
workmanship of the finest quality are to be used. All interpretations of specifications shall be made on the basis of this
statement. The items furnished under this contract shall be new, unused of the latest product in production to commercial
trade and shall be of the highest quality as to materials used and workmanship. Manufacturer furnishing these items shall be
experienced in design and construction of such items and shall be an established supplier of the item proposed.

SUPPLEMENTAL MATERIALS
Offerors are responsible for including all pertinent product data in the returned proposal package. Literature, brochures, data
sheets, specification information, completed forms requested as part of the proposal package and any other facts which may
affect the evaluation and subsequent contract award should be included. Materials such as legal documents and contractual
agreements, which the offeror wishes to include as a condition of the proposal, must also be in the returned proposal package.
Failure to include all necessary and proper supplemental materials may be cause to reject the entire proposal.

TAXES
Harris County is exempt from all federal excise, state and local taxes unless otherwise stated in this document. Harris County
claims exemption from all sales and/or use taxes under Texas Tax Code §151.309, as amended. Texas Limited Sales Tax
Exemption Certificates will be furnished upon written request to the Harris County Purchasing Agent.

TERM CONTRACTS
If the contract is intended to cover a specific time period, the term will be given in the specifications under SCOPE.

TERMINATION
Harris County reserves the right to terminate the contract for default if Seller breaches any of the terms therein, including
warranties of offeror or if the offeror becomes insolvent or commits acts of bankruptcy. Such right of termination is in
addition to and not in lieu of any other remedies which Harris County may have in law or equity. Default may be construed
as, but not limited to, failure to deliver the proper goods and/or services within the proper amount of time, and/or to properly
perform any and all services required to Harris County's satisfaction and/or to meet all other obligations and requirements.
Harris County may terminate the contract without cause upon thirty (30) days written notice.

Termination for Health and Safety Violations.
Harris County has the option to terminate this contract immediately without prior notice if offeror fails to perform any of
its obligations in this contract if the failure (a) created a potential threat to health or safety or (b) violated a law, ordinance,
or regulation designed to protect health or safety.




Revised 09/05




                                                                                                                   Page 7 of 34
TESTING
Harris County reserves the right to test equipment, supplies, material and goods proposed for quality, compliance with
specifications and ability to meet the needs of the user. Demonstration units must be available for review. Should the goods
or services fail to meet requirements and/or be unavailable for evaluation, the offer is subject to rejection.

TITLE TRANSFER
Title and Risk of Loss of goods shall not pass to Harris County until Harris County actually receives and takes possession of
the goods at the point or points of delivery. Receiving times may vary with the using department. Generally, deliveries may
be made between 8:30 a.m. and 4:00 p.m., Monday through Friday. Offerors are advised to consult the using department for
instructions. The place of delivery shall be shown under the "Special Requirements/Instructions" section of this proposal
and/or on the Purchase Order as a "Deliver To:" address.

WAIVER OF SUBROGATION
Offeror and offeror's insurance carrier waive any and all rights whatsoever with regard to subrogation against Harris County as
an indirect party to any suit arising out of personal or property damages resulting from offeror's performance under this
agreement.

WARRANTIES
Offerors shall furnish all data pertinent to warranties or guarantees which may apply to items in the proposal. Offerors may
not limit or exclude any implied warranties. Offeror warrants that product sold to the County shall conform to the standards
established by the U.S. Department of Labor under the Occupational Safety and Health Act of 1970. In the event product does
not conform to OSHA Standards, where applicable, Harris County may return the product for correction or replacement at the
offeror's expense. If offeror fails to make the appropriate correction within a reasonable time, Harris County may correct at
the offeror's expense.



                                               VENDORS OWING TAXES
Pursuant to TX Local Government Code 262.0276, Harris County Commissioners Court has adopted a policy which
requires that vendors‘ taxes be current as of the date bids/proposals are due. Bidders with delinquent county taxes on the
due date will not be eligible for award. Whether or not a vendor‘s taxes are delinquent will be determined by an
independent review of the Tax Office records. Vendors who believe a delinquency is reflected in error must contact the
Tax Office to correct any errors or discrepancies prior to submitting their bid in order to ensure that their bid will be
considered. Tax records are available online at the Tax Office website—www.hctax.net. Prior to submitting a bid,
vendors are encouraged to visit the Tax Office website, set up a portfolio of their accounts and make their own initial
determination of the status of their tax accounts. Furthermore, if, during the performance of this contract, a vendor‘s taxes
become delinquent, Harris County reserves the right to provide notice to the Auditor or Treasurer pursuant to Texas Local
Government Code §154.045. This policy is effective for all bids due on or after May 1, 2004.




Revised 05/07




                                                                                                               Page 8 of 34
                               SPECIAL REQUIREMENTS/INSTRUCTIONS

The following requirements and specifications supersede General Requirements where applicable. The term
“Harris County” is understood to include the Harris County Flood Control District (District).

VENDOR INSTRUCTIONS
Responses to this Request for Proposal (RFP) shall be formatted and organized in the following order for
consistency and easy screening:
    All proposals must be typed, single spaced, and printed single-sided on 8 ½‖ by 11‖ paper.
    One original, clearly marked “ORIGINAL”, and six (6) copies, clearly marked “COPY”, must be
        submitted in separate three-ring, loose-leaf binders with identification of the vendor, the job number, and
        the RFP title on the front cover and binder siding.
    The complete proposal response package should be sealed in an envelope or box for delivery to the Office
        of the Harris County Purchasing Agent per instructions in the Proposal Returns paragraph of the General
        Requirements section.
    All documents included in the proposal and the outside of the package must be labeled with the vendor‘s
        name and the job number found on the RFP cover sheet. Any package received by the Office of the Harris
        County Purchasing Agent that is not identified on the outside with the job number will be at risk for
        rejection.
    Each section of the vendor‘s response should start on a new page. A ‗tab page‘ marked with the section
        number and title should separate each section.
    Each page should be marked with the section title in the top heading.
    Prepare a Table of Contents for the proposal being submitted and place it before Section I.

Section I:     Vendor’s Table of Contents, RFP Cover Sheet (completed), Residence Certification
               (completed), Insurance certificate (see Attachment e), signed Addenda (when applicable; see
               Addenda under General Requirements)

Section II:    Narrative of Proposed Services
                Describe the team‘s philosophy in approaching projects in general and this one in particular.
                Describe the capability of your organization to commit the necessary resources to provide the
                  services.
                Staffing or organization chart showing staff that will be used for the project.
                Describe key personnel with specific responsibilities and level of involvement. Include a
                  current one-page resume for each of these individuals
                Describe recent, specific experience in providing services similar to those requested in this
                  RFP.

Section III:   Pricing Information

Section IV:    Corporate Information
                Financial Information (Attachment g) or audited financial statements
                References (Attachment h)
                Completed Questionnaire (Attachment i)




                                                                                                    Page 9 of 34
                       SPECIAL REQUIREMENTS/INSTRUCTIONS – (Continued)

Section V:     Standard Agreement (if applicable) – Include any standard company agreement that your
               organization utilizes in doing business.

Section VI:    Miscellaneous – Creative samples, case studies, marketing literature and any additional
               information appropriate to response.

Harris County will not be liable for any costs incurred by the vendor in preparing a response to this RFP. Vendors
submit proposals at their own risk and expense. Harris County makes no guarantee that any products or services
will be purchased as a result of this RFP, and reserves the right to reject any and all proposals. All proposals and
accompanying documentation will become the property of Harris County. All proposals are open to negotiation.

The vendor must examine all documents, forms, specifications, and all instructions. Failure to do so will be at
vendor‘s risk.

Under the Request for Proposal process, sealed offers will be received and opened in the Office of the Harris
County Purchasing Agent. At and after opening, proposals will not be part of the public record and subject to
disclosure, but will be kept confidential until time of award and execution of an agreement. When an award is
made and an agreement is executed, proposals are subject to review under the ―Public Information Act‖. To the
extent permitted by law, vendors may request in writing non-disclosure of confidential data. Such information
shall accompany the proposal, be readily separable from the proposal, and shall be CLEARLY MARKED
―CONFIDENTIAL‖. For those portions identified as confidential by the vendor, Harris County must rely on
advice, decisions and opinions of the Attorney General of the State of Texas relative to the disclosure of data or
information.

EVALUATION PROCESS
All proposals will be examined by an evaluation committee consisting of various Harris County personnel and
Harris County Purchasing.

Proposals that do not conform to the instructions or which do not address all the services as specified may be
eliminated from consideration. However, Harris County reserves the right to amend the terms of the proposal and
further negotiate with all vendors who respond to the revised proposal.

Harris County may initiate discussions with selected vendors; however, discussions may not be initiated by
vendors. Harris County expects to conduct discussions with vendor‘s representatives authorized to contractually
obligate the vendor. Vendors shall not contact any Harris County personnel regarding this RFP during the RFP
process without the express permission from the Office of the Harris County Purchasing Agent. Harris County
Purchasing may disqualify any vendor who makes site visits, contacts District personnel or distributes any
literature without authorization from the Purchasing Department. All correspondence relating to this RFP, from
advertisement to award shall be sent to the Harris County Purchasing Department unless otherwise authorized by
the Purchasing Department.




                                                                                                    Page 10 of 34
                      SPECIAL REQUIREMENTS/INSTRUCTIONS – (Continued)

Selected vendors may be required to make a presentation(s) and/or product demonstration to an evaluation
committee. In additional to a presentation at the Harris County, visits by the Evaluation Committee to
representative vendor client sites may be conducted where the proposed solution can be demonstrated in a
production environment.

Presentations may result in negotiating sessions with one or more vendors. If vendor is unable to agree to
contract terms and conditions offered by the Harris County, Harris County reserves the right to negotiate with
other vendors.

Consideration will be given to the adequacy, accuracy and completeness of responses. While Harris County
appreciates a brief, straightforward, concise reply, the evaluation is based on the information provided.
Accuracy and completeness are essential. Omissions, ambiguous and equivocal statements may be construed
against the vendor. The proposal response may be incorporated into any contract which results from this RFP,
and vendors are cautioned not to make claims or statements which they are not prepared to commit to
contractually. Failure of the Vendor to meet such claims will result in a requirement that the vendor provide the
resources necessary to meet submitted claims. Terms which conflict with general requirements of the RFP will
not be incorporated into any contract which results from this RFP. However claims, statements, and
representations made in any proposal will be incorporated into the final contract.

EVALUATION CRITERIA
The award of the contract shall be made to the responsible vendor whose proposal is determined to be the best
evaluated offer resulting from negotiations, scoring of responses, any on-site demonstrations or presentations,
and total overall costs of the solution, taking into consideration the following, listed in order of relative
importance:

o Vendor‘s qualifications and experience with other clients of similar size and structure and/or other
  governmental entities
o Proposed services and ability/capacity to complete the work on a timely basis
o Cost
o Creative samples
o References
o Compliance with instructions and specifications

AWARD
No award can be made until approved by Harris County Commissioners Court. This RFP in no manner obligates
Harris County or any of its agencies to the eventual purchase of any service described, implied or which may be
proposed. Progress toward this end is solely at the discretion of Harris County and may be terminated at any time
prior to execution of an agreement.

Submission of a proposal implies the vendor‘s acceptance of the evaluation criteria and vendor‘s recognition that
subjective judgments must be made by the evaluating committee.




                                                                                                 Page 11 of 34
                      SPECIAL REQUIREMENTS/INSTRUCTIONS – (Continued)

Proposals, vendor presentations and product evaluations will develop into negotiating sessions with the vendors
as selected by the Evaluation Committee. The vendor‘s best and final offer must incorporate the terms of this
RFP in a written Agreement, in a form acceptable to the District.

The District may use references to make judgments directly affecting the award of this proposal. If Harris
County is unable to agree to contract terms, Harris County reserves the right to terminate contract negotiations
with that vendor and initiate negotiations with another vendor or reject all proposals.

The contract for services resulting from this RFP will be awarded in two phases:

      Phase I – Development: will be specifically for the development of a communications plan for the
       entire project and will be awarded based on your submitted proposal. This phase requires market
       research to understand what the best course of action should be to achieve the stated communications
       goals and objectives.

      Phase II – Implementation (awarded after completion and approval of the final communications plan):
       will be for implementation of the communications plan and will address all campaign components
       deemed necessary. A total dollar amount will be approved by Commissioners Court, with individual
       services being authorized by the District as the contract proceeds. These authorized services will include
       not-to-exceed fees that will be mutually agreed upon by the vendor and the District at a later time. No
       estimated costs or components for Phase II are required at this time.

MINIMUM VENDOR QUALIFICATIONS
The following is minimally acceptable experience:
    Communications/public relations/advertising experience.
    Firm in business a minimum of 7 years.
    Experience with media relations.
    Experience in the dissemination of technical information to the public.
    Experience in the dissemination of controversial information to the public.
    Experience in building community consensus.

In addition, the following experience is preferred:
     Experience working with federal, state, or local governmental agencies.
     Experience working on projects of a similar nature.

Proposals must include evidence of meeting minimum vendor qualifications. Vendors are encouraged to include
evidence of meeting preferred experience in its proposal.

CASE STUDIES
Please include up to five (5) brief case studies (l,000 words or less) demonstrating proficiency in addressing
similar communications campaigns. Include objective, brief synopsis and result.




                                                                                                 Page 12 of 34
                      SPECIAL REQUIREMENTS/INSTRUCTIONS – (Continued)

DEFINITIONS OF COMMON FLOOD CONTROL TERMS
Definitions of common Flood Control terms which apply to day-to-day operations of the District are listed in
Attachment k. Consideration has been given to use of common Flood Control terms where possible and to
standardize terminology and nomenclatures used throughout the District.

LEGAL DOCUMENTS
Include all agreements, such as licensing agreements, which are required by the vendor‘s organization to enter
into a contract with the District. These agreements are subject to review and amendment by the Harris County
Attorney's Office and approval by the Harris County Commissioners Court.

USE OF THE TERMS “AWARDEE” AND “VENDOR”
The term ―awardee‖ is understood to mean the vendor. However, the responsibilities and requirements of an
awardee are applicable only after award of the contract, whereas the responsibilities and requirements of the
―vendor‖ are applicable prior to award during the competitive bid process, including bid submission, and may also
be applicable after award.




                                                                                                 Page 13 of 34
                                              SPECIFICATIONS

        Communications Services for Federal Flood Damage Reduction Project on Hunting Bayou
                            for the Harris County Flood Control District

SCOPE
Harris County requests qualified vendors to submit proposals for Communications Services for Federal Flood
Damage Reduction Project on Hunting Bayou (Project Hunting) for the Harris County Flood Control District
(District) beginning on or about October 1, 2009 and continuing for twelve months thereafter, or until all goods
and services are received and accepted.

Vendors are encouraged to review this entire solicitation upon receipt. All questions must be addressed in
writing by emailing jeanie.dang@pur.hctx.net or by faxing to (713) 755-6695, Attention: Jeanie Dang, before
2:00 p.m. July 16, 2009. A response to all questions received by that date and time will be discussed at the pre-
proposal conference and/or issued as an addendum to this RFP.

PRE-PROPOSAL CONFERENCE
A pre-proposal conference will be held on July 20, 2009, at 8:00 a.m. at the Harris County Flood Control
District offices at 9900 Northwest Freeway, Suite 100, Houston, Texas 77092. Attendance is not mandatory;
however, all vendors are encouraged to attend in order to have a better understanding of the requirements of
this RFP.

Persons with disabilities requiring special accommodations should contact Jeanie Dang at 713-755-6457 at least
two (2) days prior to the Pre-Proposal Conference.

RENEWAL
Harris County may consider four (4) one-year renewal options, renewable one year at a time, based upon the same
terms, conditions and pricing as the original year. Renewal is subject to approval by the Harris County
Commissioners Court each period. Once the renewal options are exhausted, the contract must be rebid. If a
vendor does not wish to consider a renewal, write "No" in the space for the year indicated on Page 18. Otherwise,
leave the space blank.

Harris County retains the option to rebid at any time if in its best interest and is not automatically bound to
renewal or rebid.

THE HARRIS COUNTY FLOOD CONTROL DISTRICT
The Harris County Flood Control District (District) is a special purpose district created by the Texas Legislature
in 1937, in response to devastating floods that struck the region in 1929 and 1935. The District‘s jurisdictional
boundaries are coincident with Harris County, a community of more than 3.9 million people that includes the
City of Houston, as well as 32 other cities and unincorporated areas. Nature gave Harris County 22 primary
watersheds within the county‘s 1,756 square miles, each with its own independent flooding problems.

The District‘s drainage and flood damage reduction infrastructure is extensive, including more than 1,500
channels totaling about 2,500 miles in length (about the distance from Los Angeles to New




                                                                                                  Page 14 of 34
                                      SPECIFICATIONS – (Continued)

York). Nature also challenges Harris County with flat terrain, clay soils that do not absorb water well, and
annual rainfall of 48 inches. The flooding problems in the community are severe, with several hundred
thousand homes and businesses in the identified flood plain (not all flooding areas are mapped yet), and projects
to reduce the risk are estimated in the billions of dollars.

Although the benefits of reviewing current criteria and addressing public concerns are substantial, this effort
would not be complete without an improved public understanding and confidence in stormwater management.

REQUIREMENTS
The District is seeking strategic counseling and communications services to assist in communicating regularly
and effectively with residents and businesspeople within the Hunting Bayou Watershed about efforts to reduce
the risk of flooding. The Hunting Bayou Watershed is described in Attachment j to this RFP. The agency
selected for this project will work with the District project team to achieve the objectives with the target
audiences.

The awardee must be prepared to dedicate and spend a sufficient amount of time to learn about the project,
conduct all necessary research, to write a communications plan and be prepared to meet and coordinate with
District project team members and other communications providers on a bi-weekly and/or monthly basis to
ensure overall consistency among team members. Assume media relations will fall under the responsibility of
the awardee, with appropriate spokespeople provided by the District. Assume that the awardee will be required
to assist with logistical items as it pertains to government relations for this project.

The District requests that the awardee for this project make a firm commitment to preserve the composition of
its team members proposed for the duration of the contract.

Work on this project is expected to go through 2015 and has a total communications budget of approximately
$200,000. This budget includes:
     ―turnkey‖ production and distribution of all materials,
     firm's costs, fees, commissions, hourly charges and
     all other fees related to the total communications efforts.

I.     Public Outreach Objectives
           To educate identified target audiences about flood damage reduction projects
           To inform identified target audiences about Project Hunting, including project goals and status
           To manage expectations about Project Hunting
           To communicate consistently and with an established frequency

II.    Target Audience
       The primary target audience is composed of the following:
           Residents in the Study area
           Public officials
           Civic and community organizations
           Environmental and other interested groups
           Media


                                                                                                 Page 15 of 34
                                       SPECIFICATIONS – (Continued)

III.   Services Required
       The District is currently seeking assistance in the areas listed below:

       A.     Research
              1. Develop a benchmark against which to measure success
              2. Identify and gather contact information to communicate with all target audiences
              3. Formulate a formal communications plan that is a community-specific strategy for engaging
                 the public

       B.     Branding with Consistent Messages and Use of Logo
              1. Establish key messages
              2. Website content development
              3. Speaker preparedness, talking points

       C.     Public Outreach, Community Involvement and Consensus Building
              1. Avenues and timing for dissemination of information
              2. Meetings (types, schedules, locations, invitees, invitations)
              3. Coordination with elected officials and community influencers
              4. Translation into other appropriate language(s) of materials (as needed)

       D.     Crisis Communications – Crisis management plan

       E.     Material Development
              1. Consistent design elements
              2. Information or fact sheets
              3. Brochures
              4. Newsletters
              5. Presentation materials and exhibits
              6. Power Point presentations
              7. Media kits
              8. Press releases
              9. Photographs/Videos

       F.     Media Relations
              1. Communication and coordination of education and involvement of the news media
              2. Internal media preparedness training

       G.     Reporting
              1. Document all public outreach efforts
              2. Provide any meeting recaps/summaries
              3. Provide summary of public comments, as well as all original documents




                                                                                           Page 16 of 34
                                    SPECIFICATIONS – (Continued)

IV.   Deliverables
      At a minimum, this project will require the following deliverables:

      A.     Comprehensive Communications Plan

      B.     Turnkey production of related communications items (including all associated costs for public
             outreach, including collateral pieces and public meetings)




                                                                                           Page 17 of 34
                                   PRICING/DELIVERY INSTRUCTIONS

PRICING
To assist in evaluating proposals, divide information related to pricing/delivery in two parts and include the
information in section III of your proposal:
I.     All costs for Phase I associated with the proposed services must be itemized and specified. No charges
       may be billed to the District unless such costs are explicitly included in the proposal for Phase I. Provide
       a fee or hourly charge estimate and description of work for what your first authorized task will be if
       selected: project research, client research, market research and the development of a communications
       plan. The period of familiarization with the District, District projects and terminology and those of other
       project team members should be factored into your costs. The resulting communications plan will be
       expected to include milestone activities and goals. The activities should fit within the estimated budget.
       Changes may take place in terms of what activities or events may occur as the plan development
       proceeds; therefore, flexibility in your proposed course of action and/or deliverables should be expected.
       A.      Personnel/Rates
               1.     Number of principle and secondary persons and their roles
               2.     Levels of expertise
               3.     Standard Hourly rate sheet
               4.     Discounted Hourly rates
               5.     Estimated hours/costs for developing the communications plan
       B.      Expenses
               1.    Estimated monthly recurring expenses
               2.    One-time expenses (with a not-to-exceed dollar amount)
       C.      Other
               Provide any other cost associated with your services not listed above.
II.    Provide what you believe are fair, discounted charges for your company, and if applicable, other
       companies that are included in your project team. These charges should include hourly rates for
       different levels of expertise and also include other recurring expenses. Travel reimbursement/mileage
       charges will not be paid. The hourly charges submitted will be the basis for determining
       appropriate fees for services authorized for Phase II of the contract. Provide a standard rate sheet
       for comparison. It should be noted that consistency with senior staff/account managers throughout this
       project is important to the District.

RENEWAL
Vendor agrees to renew this contract for the time frame stated below under the same terms and conditions and
pricing as the original contract by writing ―Yes‖ in the space provided. If vendor does not wish to be considered for
renewal, write ―No‖ in the space provided.

Renewal Year 1 (2010-2011): ____________
Renewal Year 2 (2011-2012): ____________
Renewal Year 3 (2012-2013): ____________
Renewal Year 4 (2013-2014): ____________




                                                                                                    Page 18 of 34
                                                                                                                 Attachment a
                                                                                                              Job No. 09/0297

                               RESIDENCE CERTIFICATION/TAX FORM
Pursuant to Texas Government Code §2252.001 et seq., as amended, Harris County requests Residence
Certification. §2252.001 et seq. of the Government Code provides some restrictions on the awarding of
governmental contracts; pertinent provisions of §2252.001 are stated below:

          (3)      "Nonresident bidder" refers to a person who is not a resident.

          (4)      "Resident bidder" refers to a person whose principal place of business is in this state, including a
                   contractor whose ultimate parent company or majority owner has its principal place of business
                   in this state.

          I certify that                              is a Resident Bidder of Texas as defined in
                  [Company Name]
          Government Code §2252.001.

          I certify that                              is a Nonresident Bidder as defined in
                           [Company Name]
          Government Code §2252.001 and our principal place of business is                                .
                                                                                       [City and State]


Taxpayer Identification Number (T. I. N.):

Company Name submitting Bid/Proposal:

Mailing Address:

If you are an individual, list the names and addresses of any partnership of which you are a general partner:




PROPERTY: List all taxable property owned by you or above partnerships in Harris County.

Harris County Tax Acct. No.*                   Property address or location**




* This is the property account identification number assigned by the Harris County Appraisal District.
** For real property, specify the property address or legal description. For business personal property, specify the
   address where the property is located. For example, office equipment will normally be at your office, but inventory
   may be stored at a warehouse or other location.
Revised 11/06




                                                                                                              Page 19 of 34
                                                                                                    Attachment e

                             MINIMUM INSURANCE REQUIREMENTS

•   The contractor shall, at all times during the term of this contract, maintain insurance coverage with not less
    than the type and requirements shown below. Such insurance is to be provided at the sole cost of the
    contractor. These requirements do not establish limits of the contractor's liability.

•   All policies of insurance shall waive all rights of subrogation against the County, its officers, employees
    and agents.

•   Upon request, certified copies of original insurance policies shall be furnished to Harris County.

•   The County reserves the right to require additional insurance should it be deemed necessary.


    A.     Workers' Compensation (with Waiver of subrogation to Harris County) Employer's
           Liability, including all states, U.S. Longshoremen, Harbor Workers and other endorsements,
           if applicable to the Project.

           Statutory, and Bodily Injury by Accident: $100,000 each employee. Bodily Injury by
           Disease: $500,000 policy limit $100,000 each employee.


    B.     Commercial General Liability Occurrence Form including, but not limited to, Premises and
           Operations, Products Liability Broad Form Property Damage, Contractual Liability,
           Personal and Advertising Injury Liability and where the exposure exists, coverage for
           watercraft, blasting collapse, and explosions, blowout, cratering and underground damage.

           $300,000 each occurrence Limit Bodily Injury and Property Damage Combined $300,000
           Products-Completed Operations Aggregate Limit $500,000 Per Job Aggregate $300,000
           Personal and Advertising Injury Limit. Harris County shall be named as "additional insured"
           on commercial general liability policy.


    C.     Automobile Liability Coverage:

           $300,000 Combined Liability Limits. Bodily Injury and Property Damage Combined.
           Harris County shall be named as "additional insured" on automobile policy.


    Revised 12/00




                                                                                                  Page 20 of 34
                                                                                  Attachment g
                                                                                   Page 1 of 2
                                       FINANCIAL STATEMENT

Condition of vendor at close of business Month, ______________________, 2008.


ASSETS

1.    Cash on hand                               $

      In Bank                                    $

      Elsewhere                                  $                          $

2.    Accounts receivable from completed contracts
      (exclusive of claims not approved for payment)

3.    Accounts receivable from other sources than above

4.    Amounts earned on uncompleted contracts
      (not included in Item 3) (Contract price on completed
      portion of uncompleted contracts less total cost of
      completed portion.)

5.    Deposits for bids or other guarantees

6.    Notes receivable       Past due            $
                             Due 90 days         $
                             Due Later           $

7.    Interest earned

8.    Real Estate
       Business Property, Present value          $
       Other property                            $

9.    Stocks and Bonds                           $
        Listed on exchange                       $
        Unlisted                                 $

10.   Equipment, machinery, fixtures             $
       Less Depreciation                         $

11.   Other Assets

                                                          TOTAL ASSETS      $



                                                                                Page 21 of 34
                                                                  Attachment g
                                                                    Page 2 of 2


LIABILITIES AND NET WORTH

1.   Notes Payable To banks regular             $

                   (For certified check)

                   Equip. Obligations

                   Others                                   $

2.   Accounts Payable Current                   $

                   Past Due

3.   Real Estate Mortgages

4.   Other Liabilities

5.   Reserves

6.   Capital Stock Paid up Common

                   Preferred

7.   Surplus

                                        TOTAL LIABILITIES   $




                                                                Page 22 of 34
                                                                                                   Attachment h
                                                REFERENCES

Please list references where you provided similar services to what you are proposing for the District.

Reference #1

Organization Name:
Contact Name/Telephone No.:
Address:

Services provided:




Reference #2

Organization Name:
Contact Name/Telephone No.:
Address:

Services provided:




Reference #3

Organization Name:
Contact Name/Telephone No.:
Address:

Services provided:




                                                                                                 Page 23 of 34
                              REFERENCES

Reference #4

Organization Name:
Contact Name/Telephone No.:
Address:

Services provided:




Reference #5

Organization Name:
Contact Name/Telephone No.:
Address:

Services provided:




Reference #6

Organization Name:
Contact Name/Telephone No.:
Address:

Services provided:




                                           Page 24 of 34
                                                                                             Attachment i
                                          QUESTIONNAIRE
                                 (Return in Section IV of Your Proposal)

The following questionnaire requests certain information about the vendor and will be used in the
evaluation process. Please answer the questions in the order given and submit in Section IV of vendor‘s
proposal. Answers should be as thorough and as definitive as possible and include all pertinent data.
Please also attach any literature, brochures or other information which vendor feels may enhance its
proposal. If the attachment relates to any of the below questions, indicate in the response to the related
question that an attachment is included and identify the applicable attachment in the response.

1.     Describe vendor‘s organization (type of business, size, years of existence, types of services
       provided, number of employees, etc.).

2.     How many full-time permanent employees are in vendor‘s firm? Does vendor have contract
       employees?

3.     How many years has the firm been under current management?

4.     Is the firm locally owned or a branch of a national or regional firm?

5.     Describe the experience and educational background of vendor‘s principles and senior staff.
       Include job descriptions, resumes, bios and length of service with the firm.

6.     Which key individuals in the firm would be assigned to this account and why?

7.     Who are the firm‘s five largest clients, and what percentage of total gross billings does each of
       these clients represent? Who is the smallest current client? Please include vendor‘s total client
       roster.

8.     What were the firm‘s gross billings for 2007 and 2008, and what are the projected gross billings
       for 2009?

9.     Please list by percentage the firm‘s gross billings in the following areas:

       MEDIA
            Radio
            TV
            Cable TV
            Outdoor
            Newspaper
            Magazine
            Trades
            Web




                                                                                          Page 25 of 34
                                 QUESTIONNAIRE – (Continued)

      PRODUCTION
          Broadcast
          Print
          Collateral
          Direct Mail

10.   What new business has the firm gained in the last two years?

11.   What accounts has the firm lost in the last two years? Comment on why they were lost.

12.   Does the firm have any clients whose marketing or public relations objectives may conflict with
      this account?

13.   What is vendor‘s experience with conducting communications campaigns for government
      agencies? Other relevant campaigns?

14.   What expertise or special qualifications does the firm or team have to meet the needs of the
      ethnic and cultural diversities of the citizens of Harris County?

15.   What is considered to be the vendor‘s greatest company strength?

16.   List and describe any qualities that make vendor‘s firm superior to others in its field. What is
      vendor‘s competitive advantage?

17.   List and describe awards received for past projects.

18.   Please describe vendor‘s creative department. How would vendor characterize this department‘s
      strengths? To what extent and under what circumstances are representatives of this department
      in direct contact with vendor‘s clients?

19.   What is the firm‘s creative methodology? Cite examples that illustrate it.

20.   Describe a project as an examples (or projects as examples) that vendor or its firm has performed
      that demonstrates one or more of each of the following:
             a.      Conducting and utilizing public opinion surveys and research findings.
             b.      Utilizing websites or other technology to solicit/gather market input and
                     disseminate information.
             c.      Successful message delivery using multiple media, the allocation for each medium
                     and why each medium was incorporated. Show measurable results.
             d.      Conveying a complex, detailed, technical message(s) to a broad audience. Include
                     primary and secondary audiences targeted.
             e.      Building a consensus and/or changing public opinion. Illustrate measurable
                     results.
             f.      Developing curricula materials for students to further understand an issue.

                                                                                       Page 26 of 34
                                    QUESTIONNAIRE – (Continued)

21.     Provide one case history from any of vendor‘s clients during the last three years and give
                 a.     an overview of the project,
                 b.     the process used to meet the challenge,
                 c.     the systems for measuring results,
                 d.     the staff involved in the project.
      Vendor may submit any examples, including creative, from this case history to help explain its
      assignment. Try to limit the response to three pages.

22.      Send up to three (3) each of vendor‘s best TV spots, radio spots, newspaper ads, outdoor boards,
         direct mail pieces, Point of Purchase (P.O.P.) materials and long-format video. Indicate who
         presently at the firm is responsible for the creation of the above advertising.

23.      Based on vendor‘s current knowledge of flooding issues and the local community, how might
         vendor ―generally‖ propose to spend $200,000 over the next one to four years to reach the
         study‘s goals? The information provided to answer this question will only be used to help the
         evaluation team gain insight into vendor‘s ―initial‖ communications vision. Vendor‘s answer
         will not serve as an actual communications plan for this study. Communications plan
         development and estimates are covered in another section of this RFP.

24.      Describe how vendor‘s firm handles account service, creative, media, and billing procedures for
         a typical client.




                                                                                           Page 27 of 34
                                                                                                    Attachment j
                                    PROJECT HUNTING WATERSHED

I.     Goal
       The goal of Project Hunting is to reduce the risks associated with significant flooding along Hunting
       Bayou and to achieve reduction in annual average flood damage.

       Flood damage reduction tools include:
        Channel modifications – channel enlargement and/or deepening to increase the carrying capacity of
          the bayou in order to reduce water surface levels.
        Regional detention – multi-use regional detention facilities to temporarily detain stormwater during
          flooding events.
        Bridge modifications or replacements – bridges will be impacted to accommodate the channel
          modifications.
        Right-of-way acquisition – where necessary, land (developed and undeveloped) will be acquired to
          construct the Project.

II.    Watershed Background
       The Hunting Bayou watershed is located in central Harris County, northeast of downtown Houston and
       is almost completely contained within the city limits of Houston, Galena Park and Jacinto City. The
       watershed covers about 30 square miles and flows into the Houston Ship Channel via Hunting Bayou,
       the watershed‘s single primary stream. There are about 45 miles of open streams within the watershed,
       including the primary stream and tributary channels. The estimated population within the Hunting Bayou
       watershed is just over 91,000.

       Frequent flooding along the main channel is extensive in the reaches above Loop 610 and FEMA has
       mapped a large floodplain. In 2001, extreme flood levels brought on by Tropical Storm Allison were
       recorded in much of the watershed. Downstream of I-10 storm surge flooding is possible since that area
       is subject to tidal influences. Structural flooding in the watershed has been documented frequently in the
       past 20 years due to the concentrated development in the floodplain that was constructed prior to the
       existence of detailed floodplain maps and prior to current floodplain regulations. In addition, erosion and
       bank failures have created numerous maintenance problems for the District on the main channel and
       tributaries.

III.   Land Use
       The watershed is highly urbanized, with a mixture of residential, commercial and industrial
       developments. The middle reach is the only area that contains open space of significant size and includes
       Herman Brown Park. Most of the new development in the watershed is actually redevelopment of
       residential or commercial structures.

IV.    Environment
       Herman Brown Park covers a total of 717 acres, with about 375 acres in the Hunting Bayou watershed.
       The Park has some developed recreational areas (ball fields, playgrounds and picnic areas), but for the
       most part has been managed with an environmental theme, which promotes wildlife habitat and
       bottomland forest preservation. Downstream of I-10, the channel flowline is below mean sea level and is
       affected by tidal influences.




                                                                                                  Page 28 of 34
V.    Watershed Statistics

       Drainage Area:                   30 Sq. Miles

       Watershed Population:            91,119

       Open Stream Miles:               45 Miles

       Primary Streams:                 Hunting Bayou

VI.   Census 2000 Demographic Data for Hunting Bayou Federal Study area (between 59N on the West
      and Loop 610 on the East)

      Education (ages 25 and older)     Total                 Percentage
       High School                              5,307           35%
       Associates                                 303            2%
       Bachelor                                   607            4%
       Masters                                    152            1%
       Doctorate                                   19           <1%
       Other (no degree)                        8,801           58%

      Population (total: 15,189)      Total                  Percentage
       Asian                                      51             <1%
       Black                                  12,509             82%
       White                                   1,236              8%
       Other                                      39             <1%
       Hispanic                                1,354              9%

      Family Income (total: $117,138; median: $23,427)       Percentage
                      0 to 10,000                                0%
                   10,000 to 25,000                             100%
                   25,000 to 50,000                              0%
                   50,000 to 75,000                              0%
                  75,000 to 100,000                              0%
                  100,000 and more                               0%

      Language                                          Percentage
       English                                                   60%
       Spanish                                                   38%
       Asian or Other Pac. Islander                              <1%
       Other Indo-European                                        2%
       Other Languages                                           <1%




                                                                                   Page 29 of 34
                                                                                                        Attachment k
                                        DEFINITIONS AND TERMS

Common Flood Control Terms

The following definitions and terms apply to day to day operations of the District. Consideration has been given
to use of common Flood Control terms where possible and to standardize terminology and nomenclatures used
throughout the District.

                                                    TERMS
0.2% Flood                            Flood elevation at a particular location that has a 0.2%
                                      chance of being equaled or exceeded in any given year.
                                      This flood event is also known as the 500-year flood event.

1% Flood                              Flood elevation at a particular location that has a 1%
                                      chance of being equaled or exceeded in any given year.
                                      This flood event is also known as the 100-year flood event
                                      and is a regulatory standard used to administer floodplain
                                      management programs, the national flood insurance
                                      program, and set building requirements for new
                                      construction. Statistically, the 1% flood has a 26% chance
                                      of occurring during a 30-year period of time – the length of
                                      many mortgages.

4% Flood                              Flood elevation at a particular location that has a 4%
                                      chance of being equaled or exceeded in any given year.
                                      This flood event is also known as the 25-year flood event.

10% Flood                             Flood elevation at a particular location that has a 10%
                                      chance of being equaled or exceeded in any given year.
                                      This flood event is also known as the 10-year flood event.

100-year Flood                        The flood that has a one-percent chance of being equaled
                                      or exceeded at a given location in any given year. The 100-
                                      year flood is a regulatory standard used by federal agencies
                                      and most states to administer floodplain management
                                      programs and set building requirements for new
                                      construction. The 100-year flood is used by the National
                                      Flood Insurance Program (NFIP) as the basis for flood
                                      insurance nationwide. The 100-year flood can occur more
                                      often than once in a hundred years. In fact, it can occur
                                      more than once in one year. Statistically, the 100-year
                                      flood has a 26% chance of occurring during a 30-year
                                      period – the length of many mortgages. Also known as the
                                      1-percent flood or the base flood.

100-year Storm                        The rainfall event that has a one-percent chance of being
                                      equaled or exceeded at a given location in any given year.
                                      There are a variety of combinations of duration and
                                      intensities of rainfall that can be classified statistically as

                                                                                                   Page 30 of 34
                              having a one-percent chance of occurring. For the
                              purposes of defining the base flood (100-year flood) for
                              this region, FEMA uses a rainfall event of about 13 inches
                              in a 24 hour period over the entire watershed.

Administrative Headquarters   The HCFCD Administrative Headquarters office building
Building                      in which all business and administrative offices are located.
                              The Administrative Building is located at 9900 Northwest
                              Freeway, Houston, TX 77092.

Alternatives                  Combinations of one or more components that provide a
                              complete plan to reduce flood damages. A number of
                              alternatives may be formulated, and the preferred one is
                              deemed the ―recommended alternative.‖

Annual Benefit                The reduction in annual flood damages.

Annual Cost                   The project cost annualized over an extended period of
                              time.

Annual Flood Damages          The estimated flood damages, averaged on a yearly basis,
                              over an extended period of time.

Annual Net Benefit            The annual value of a particular plan. Determined by
                              subtracting the annual cost for a plan from the annual
                              benefit (flood damage reduction).

Benefit-to-Cost (b/c) Ratio   Represents the overall efficiency of a plan. Determined by
                              dividing the value of the annual benefit by the annual cost.

Bridge Modification           The replacement, extension or reinforcement of a bridge in
                              order to remove an impediment to flow or accommodate a
                              channel enlargement.

Buyout                        The elimination of potential flood damages to a house or
                              business by acquiring and removing the structure.

Bypass Channel                The construction of a new channel in order to convey
                              excess runoff around a high damage area.

Channel Modification          The modification of a channel cross section for the
                              purposes of reducing flood damages by increasing its
                              overall conveyance.    This can be accomplished by
                              widening and/or deepening the channel, reducing the
                              friction by removing woody vegetation or adding concrete
                              lining.

Components                    Specific applications of flood control ―tools,‖ such as
                              detention basin or levee at a particular location.


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Detention Basin                   An area where excess runoff is stored and then released
                                  over time as water levels subside.

Harris County Flood Control A special purpose district created by the State Legislature
District (the District)     in 1937 in response to devastating floods which struck the
                            region in 1925 and 1935. The District‘s boundaries are
                            coincident with Harris County, and the Harris County
                            Commissioners Court serves as the District‘s ―board of
                            directors‖ to provide elected representation. The District is
                            responsible for devising flood damage reduction plans,
                            implementing the plans, and maintaining the primary
                            drainage infrastructure.

Federal Emergency Management The federal agency responsible for providing leadership
Agency (FEMA)                and support to reduce loss of life and property and to
                             protect our institutions from all types of hazards. This is
                             accomplished through a comprehensive, risk based, all
                             hazards emergency management program consisting of
                             mitigation, preparedness, response, and recovery. In
                             relation to flooding hazards, FEMA is the federal agency
                             responsible for administering the National Flood Insurance
                             Program (NFIP).

Flood Insurance     Rate   Maps Prepared by FEMA, they illustrate the extent of flood
(FIRMs)                         hazard in a flood-prone community and present flood-risk
                                information based on historic, meteorologic, hydrologic
                                and hydraulic data. FIRMs can usually be viewed at your
                                local community map repository site – typically, your local
                                planning or engineering office – or you can view FIRMs by
                                contacting your homeowners insurance agent or mortgage
                                company. For a nominal charge, FIRMs can be ordered
                                from FEMA by calling 1-800-358-9616.

Flood Insurance Study             A study FEMA initiates to undertake a new hydraulic
                                  and/or hydrologic analysis for streams within a community.
                                  Often, these studies incorporate the new information into
                                  the Flood Insurance Rate Maps (FIRMs).

Floodplain                        The area of land inundated by floods of varying magnitudes
                                  that exceed a channel‘s banks. Houses and businesses
                                  within the floodplain are considered to be at risk of being
                                  damaged by flooding.         The floodplain is typically
                                  expressed by stating the storm frequency associated with it.
                                  For example, the 100-year flood plain has a 1 percent
                                  chance of being equaled or exceeded in any given year,
                                  where as the 50-year flood plain has a 2 percent chance of
                                  being equaled or exceeded in any given year.




                                                                                            Page 32 of 34
Levee                         A physical barrier constructed to protect areas from
                              floodwaters.

National Flood Insurance      Created by Congress in 1968 to provide low cost flood
Program (NFIP)                insurance for property owners in flood-prone communities.
                              In exchange for flood insurance eligibility, communities
                              agree to implement and enforce floodplain management
                              measures to reduce the possibilities of future damage.
                              FEMA arranges for periodic community assistance visits
                              with local officials to provide technical assistance
                              regarding complying with NFIP floodplain management
                              requirements. FEMA works with local officials to evaluate
                              the FIRMs and associated Flood Insurance Study and
                              conducts updates as needs and priorities dictate. Harris
                              County and the incorporated cities within the county are
                              participants in the NFIP, so flood insurance is available to
                              all residents.

Project Cost                  Total initial cost to construct a project, plus the present
                              value of the operation and maintenance of the project.

Subsidence                    In this region, subsidence – or the sinking of the land
                              surface – has been caused primarily by the excessive
                              pumping of ground water. Beneath Harris County are a
                              series of sand and clay beds that provide water (aquifers).
                              As water is withdrawn from the aquifers, pressure
                              decreases and the clay particles begin to compress. The
                              ultimate effect of these layers compacting is subsidence.
                              The effects of subsidence on flooding are different in
                              coastal areas versus inland areas. In coastal areas, the
                              effect is obvious: the sinking of the land relative to the tide
                              levels directly affects flooding. In inland areas, subsidence
                              can affect flooding positively or negatively by changing the
                              slope of the channel system. Increasing the slope of a
                              channel system moves the water better, while flattening the
                              channel slope can slow the water down. While subsidence
                              in this area has been dramatic (over 10 feet in some areas),
                              the overall effect on the slope of channels has been
                              relatively minor (a few percent). Continued management
                              of groundwater withdrawal and subsidence by the Harris-
                              Galveston Coastal Subsidence District should keep
                              significant changes in flooding due to subsidence under
                              control.

United States Army Corps of   The federal agency authorized to partner with local
Engineers (the Corps)         governments (such as the District) to conduct major water
                              resources projects. The Corps operates nationally and
                              evaluates funding requirement for all projects. The Corps
                              office for this region is located in Galveston, Texas.


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Watershed   A geographical region of land or ―drainage area‖ that
            drains to a common channel or outlet, usually the mouth of
            a river, bayou, or creek. Drainage of the land can occur
            directly into a bayou or through a series of systems that
            may include storm sewers, roadside ditches, and/or
            tributary channels.




                                                                    Page 34 of 34

								
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