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MEMBERS' ALLOWANCES AND EXPENSES EXPLANATORY NOTES

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					    MEMBERS’ ALLOWANCES
       AND EXPENSES

          EXPLANATORY NOTES




David Claxton
Head of Member Services and Scrutiny
The Courts, Carlisle, CA3 8NA
[July 2008]
                    Cumbria County Council

                   MEMBERS’ ALLOWANCES
                      AND EXPENSES


                                         Contents

Introduction ....................................................................................... Page 1

Allowances ........................................................................................   Page   1
    Basic Allowance .........................................................................         Page   2
    Special Responsibility Allowance ..............................................                   Page   2
    Dependants’ Carers’ Allowance ...............................................                     Page   2
    Renunciation ...............................................................................      Page   3
    Part Year Allowances ................................................................             Page   3
    Withholding of Payments............................................................               Page   3

Travel and Subsistence Allowances and Expenses ..........................                             Page   3
    Travelling Allowances ...............................................................             Page   4
    (1) Public Transport ...................................................................          Page   4
    (2) Rail Supplements ...................................................................          Page   4
    (3) Air Travel .............................................................................      Page   5
    (4) Pedal Cycles ..........................................................................       Page   5
    (5) Private Car etc. ......................................................................       Page   5
    (6) Taxis .....................................................................................   Page   6
    (7) Other Hired Motor Vehicle .....................................................               Page   6
    Subsistence Allowances .............................................................              Page   7

Other Allowances Matters ................................................................             Page   7
    Changes to Approved Duties .....................................................                  Page   7
    Non-qualifying Duties ................................................................            Page   7
    National Park Authorities ..........................................................              Page   8
    Local Government Association and the
        North West Regional Assembly ...........................................                      Page   8
    Telephones .................................................................................      Page   8
    Mobile Phones ...........................................................................         Page   9
    Co-opted Members ....................................................................             Page   9
Claiming and Paying Allowances ..................................................... Page 9
    Membership of Other Local Authorities .................................... Page 10

Tax, Insurances, Sick Pay .................................................................      Page     10
    Income Tax on Allowances ........................................................            Page     10
    National Insurance ....................................................................      Page     11
    Statutory Sick Pay ......................................................................    Page     11
    Members’ Insurances ................................................................         Page     11

Contacts ............................................................................................. Page 11



Appendices
1.    Special Responsibility Allowances ........................................... Page 13

2.    Dependants’ Carers’ Allowance ................................................ Page 15

3.    Approved Duties for the Purposes of the Payment of
      Travelling and Subsistence Allowances .................................... Page 17

4.    External Bodies paying Loss of Earnings/
      Attendance Travelling and Subsistence Allowances ................. Page 25

5.    National Insurance Matters including the
      Effect of Receiving Allowances on
      Retirement and Other Benefits .................................................. Page 27

6.    Summary of Insurance Cover available for
      Councillors Acting as Members of
      Cumbria County Council ........................................................... Page 29

7.    Care Hire Rates .......................................................................... Page 31

8.    Members’ Monthly Claim for Travelling, Subsistence
      and Carers’ Allowances – Form No CT.56

9.    Example of Completed Form CT.56
        MEMBERS’ ALLOWANCES AND EXPENSES

Introduction
1.       These notes are to help you in making your claim for allowances and expenses.
         They seek to be as comprehensive as possible, but if you have any queries please
         contact Martin Kennedy or Elaine Wannop in Member Services below:

                                              Member and Office Support
                         Martin Kennedy                                        Tel: 01228 226358
                                              Services Manager

                         Elaine Wannop        Members Support Assistant        Tel:01228 226379


2.       Some guidance is provided on taxation and benefits, but definitive advice should
         always be sought from the relevant Government Department.

3.       Officers are happy to help and advise members, but you should note that members
         are personally responsible in law for the accuracy of their claims. In order to
         satisfy Audit requirements, all claims must be certified for payment by Member
         Services, and you may be asked from time to time to provide additional
         information if it is not clear whether a claim is eligible for payment.

4.       The County Council has to publish each year details of its Members’ Allowances
         Scheme, and the amounts paid to each member under the Scheme. The record is
         open to inspection by any local government elector for the County Council’s area
         at any reasonable time, and electors are entitled to make a copy of any part of the
         record. The availability of this information may lead to local press coverage.


Allowances
5.       The main statutory provisions relating to members’ allowances are contained in the
         Local Government and Housing Act 1989, the Local Government Act 2000, and
         the Local Authorities (Members’ Allowances) (England) Regulations 2003.

6.       In these explanatory notes:

         “member” means an elected member of Cumbria County Council

         “2003 Regulations” means the Local Authorities (Members’ Allowances)
         (England) Regulations 2003.

         “scheme” means the Members’ Allowances Scheme approved by the County
         Council on 16 February 2006.

7.       The County Council determined the level of basic and special responsibility
         allowances in February 2006 on the recommendation of its Independent
         Remuneration Panel. It gave authority for the allowances to be updated for
         inflation on 1 April 2007 and 1 April 2008. The Independent Remuneration Panel
         will look at the allowances again before the end of March 2009. An earlier review


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         may be necessary in the light of any decisions the County Council may take on
         member structures.

8.       The allowances which may be paid to members are:

                   basic allowance;
                   special responsibility allowance;
                   dependants’ carers’ allowance;
                   travelling and subsistence allowances.

Basic Allowance
9.       A basic flat rate allowance is paid to all members. The allowance is intended to
         recognise the time commitment of members, including such inevitable calls on
         their time as meetings with officers and constituents and attendance at political
         group meetings. It is also intended to cover incidental costs such as the use of
         members’ homes. Where such costs are incurred, members may deduct them from
         the allowance for the purpose of calculating liability for tax.

10.      The current basic allowance for all members is £7,815 per annum.

Special Responsibility Allowance
11.      There is discretion to pay a special responsibility allowance to members who have
         significant additional responsibilities.

12.      The special responsibilities recognised by the County Council for the payment of
         special responsibility allowances are set out at Appendix 1 with the allowances
         paid.

13.      While there is no statutory limit on the number of special responsibility allowances
         which may be paid to a member, the County Council has decided that a member
         may be paid only one such allowance. Where a member would otherwise be
         entitled to two or more special responsibility allowances, the higher allowance will
         be paid.

Dependants’ Carers’ Allowance
14.      The County Council has provided for the payment of a dependants’ carers’
         allowance to members who incur expenditure on the care of children aged 14 years
         and under, or other dependants whilst undertaking particular duties where there is
         medical or social work evidence that care is required. These duties are specified in
         the 2003 Regulations and are set out in Appendix 2.

15.      The amounts which may be claimed must reflect the sum incurred in employing an
         independent carer to enable a member to carry out County Council business as
         specified in Appendix 2. A payment will not be made if a member already
         receives a carer’s allowance.




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16.      The maximum amount which may be claimed is £6.25 per hour subject to a limit
         of £1,250 per annum. All claims must be accompanied by evidence that the
         amount claimed has been incurred in employing a carer. A carer may be any
         responsible adult who does not normally live with the member as part of that
         member’s family.

Renunciation
17.      A member may, by notice in writing to the Head of Member Services and Scrutiny,
         elect to forego all or part of any allowance to which they may be entitled under the
         Scheme. Such a notice can subsequently be withdrawn or amended non-
         retrospectively.

Part-Year Allowances
18.      Where a member’s circumstances change during the year, a proportionate part of
         the full year allowance will be paid. Examples would be where a member is
         elected or resigns from office during the year or takes on or relinquishes a post
         which attracts a special responsibility allowance.

Withholding of Payments
19.      Where a member is wholly or partially suspended from their responsibilities or
         duties as a County Councillor for a breach of the Code of Conduct, the County
         Council has agreed that the Deputy Chief Executive/Corporate Director – Finance
         and Central Services shall immediately withhold payment of any basic, special
         responsibility and travelling and subsistence allowances to which that member is
         entitled under the Scheme for such period as the suspension is effective.

20.      Where a member receives payment of any basic, special responsibility and
         travelling and subsistence allowances in respect of a period for which he or she is
         suspended, the County Council has also agreed that such allowances must be
         repaid to the Deputy Chief Executive/Corporate Director – Finance and Central
         Services within one month after the date of payment or such longer period as may
         be agreed with the Corporate Director.


Travel and Subsistence Allowances and Expenses
21.      These allowances and expenses are payable where members necessarily incur
         expenditure on travelling or subsistence on County Council business in performing
         an approved duty as specified in the 2003 Regulations.

22.      It is a condition of the scheme that a duty is approved before performance;
         retrospective approval is not permissible. A list of the duties the County Council
         has approved for the payment of travelling and subsistence allowances, in line with
         the 2003 Regulations, is set out at Appendix 3.




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23.      The amounts claimed by way of allowances and expenses shall normally be the
         lowest reasonably possible, consistent with the need for the County Council’s
         business to be conducted efficiently and effectively. It is recognised however that,
         exceptionally, the business needs of the County Council may mean that it would be
         appropriate to authorise an exception to normal rules. Examples might be where
         County Council members need to travel first class as part of a larger delegation or
         to be briefed on a matter.

24.      Any departures from the normal rules below must be agreed by the Leader of
         the Council in advance. Each group office has a standard template to apply by e-
         mail for the necessary prior approval.

Travelling Allowances
25.      The following paragraphs set out the travelling and other expenses which members
         may claim for carrying out approved duties as set out in Appendix 3.

         (1)       Public Transport

                   Normally lowest available standard fare on the day of booking.
                   Members are asked to notify Member Services of their travel
                   requirements as early as possible so that the County Council can
                   benefit from discounts for advance booking where available.
                   Exceptionally, members may purchase their own tickets at short
                   notice, but reimbursement will only be made on production of the
                   rail tickets used or a receipt for payment. Tickets purchased by
                   members themselves must also be the lowest available standard
                   fare.

                   First class fare is payable only where the cost is no greater than the
                   lowest available standard fare or where the agreement of the Leader
                   of the Council has been obtained in advance of the duty being
                   undertaken. Such agreement will normally be given where first
                   class travel is necessary or desirable because of the need to
                   undertake County Council business on the train or the length of the
                   journey.

         (2)       Rail Supplements

                   In addition to the rail fare, members may claim the following
                   supplementary allowances not exceeding expenditure actually
                   incurred on:

                   (a)      reservation of seats and deposit or porterage of luggage;
                   (b)      sleeping accommodation engaged by a member for an
                            overnight journey, subject however to reduction by one-third
                            of any subsistence allowance payable for that night;
                   (c)      tube fares where not included in the main ticket for the
                            journey;



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                   (d)      a senior citizen’s railcard (upon request, and only if
                            primarily for use in connection with travel on County
                            Council business). There is a potential financial saving to
                            the County Council because the use of a railcard normally
                            enables the cost of all train journeys to be reduced by one
                            third of the original price;
                   (e)      the cost of meals or refreshments taken on out of County
                            train journeys as set out in paragraph 29 below, except
                            where included in the price of a rail ticket.

         (3)       Air Travel

                   Where the cost of air travel would be no more than the cost of the
                   lowest available standard rail fare, members may travel by air.
                   Where the cost would be greater than the standard rail fare then,
                   subject to the Leader of the Council’s prior agreement that the
                   saving in time justifies payment of the fare for travel by air, there
                   may be paid an amount not exceeding:

                   (a)      the ordinary fare or any available cheap fare for travel by
                            regular air service; or
                   (b)      where no such service is available, or in the case of urgency,
                            the fare actually paid by the member.

                   Discounts are usually available for early booking, and members are
                   asked to notify Member Services of their travel requirements as far
                   in advance as possible.

         (4)       Pedal Cycles

                   6.2p per mile.

         (5)       Private Car etc.

                   The rate for travel by a member’s own private motor car (or one
                   belonging to a member of their family or otherwise provided for
                   their use) in circumstances which involve a substantial saving in
                   time or where it is in the interests of the County Council, or is
                   otherwise reasonable that the member should so travel rather than
                   by public transport, shall not exceed:

                   For a motor cycle

                  (i)       Not over 120cc ............................................       7.3p   per mile
                  (ii)      121 – 150cc ..................................................    7.3p   per mile
                  (iii)     151 – 500cc ..................................................   10.7p   per mile
                  (iv)      Over 500cc ...................................................   14.5p   per mile




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                   For a car or tri-car

                   (i)      for cars not exceeding 999cc ........................ 35.1p per mile
                   (ii)     for cars 1000cc and above ............................ 39.1p per mile

                   [NOTE:        The County Council’s mileage rates are ‘capped’, and
                                 no higher rate of allowance is payable for larger engine
                                 sizes]

                   Members are encouraged to car share wherever possible. The
                   mileage rates above may be increased by a further sum of 5.0p per
                   mile for each passenger, not exceeding four, to whom a travelling
                   allowance would otherwise be payable, and by the amount of any
                   expenditure incurred in tolls, ferries or parking fees, including
                   overnight garaging.

                   Members are responsible for ensuring that their insurance covers
                   use of the vehicle on County Council business.

                   In deciding whether to travel by car or by public transport for long
                   journeys, members should have regard to the relative costs of travel
                   and the business needs of the County Council. In some cases it may
                   be more economical and convenient for members to use the County
                   Council’s hire car arrangements. Some indicative costs are given in
                   Appendix 7. If you wish to use the hire car arrangements, please
                   contact Elaine Wannop in Member Services.

         (6)       Taxis

                   Where no public transport is reasonably available, or in cases of
                   urgency, members may claim the actual cost of a taxi journey and a
                   modest gratuity. In other cases, the amount of the fare for travel by
                   appropriate public transport can be claimed.

                   A taxi shall not be used for journeys extending outside the County,
                   except with the Leader of the Council’s approval.

                   Members proposing to use a taxi within the County are asked to
                   notify Member Services in advance, where possible, to find out if
                   alternative transport can be arranged.

         (7)       Other Hired Motor Vehicle (other than a Taxi)

                   Normally not exceeding the rate which would have been applicable
                   had the vehicle belonged to the member who hired it. In special
                   circumstances, and subject to the prior agreement of the Leader of
                   the Council, the actual cost of hiring may be claimed.




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Subsistence Allowances
26.      A nominal subsistence allowance of 1.0p per day may be claimed for official
         duties not involving overnight absence.

27.      Where absence overnight is necessarily required for the purpose of enabling a
         member to perform an approved duty listed in Appendix 3, then overnight
         subsistence allowances will be paid as follows:

                    London                                                       £93.15
                    Annual Conferences of the Local                              £93.15
                    Government Association or similar
                    national bodies
                    Otherwise                                                    £81.65

28.      Where members attend a national or regional conference for which there is a
         nominated delegate hotel(s), members may claim the actual cost of stay at such
         hotel on production of a receipt for payment.

29.      The actual cost of main meals taken on a train (i.e. breakfast, lunch or dinner)
         while travelling to or from an approved duty outside the County will be
         reimbursed on production of a receipt within the limits specified below. Such
         allowances will not be paid, however, where refreshments are included in the cost
         of a rail ticket.

         (a)       £5.60 for breakfast for an absence of more than 4 hours before 11.00 a.m.
         (b)       £7.55 for lunch for an absence of more than 4 hours before 12 Noon and
                   after 2.00 p.m.
         (c)       £9.40 for dinner for an absence of more than 4 hours ending after 7.00 p.m.


Other Allowances Matters

Changes to Approved Duties
30.      The list of approved duties set out in Appendix 3 may change from time to time.
         Any permanent change requires the approval of the Council or a committee. If a
         member is asked to undertake a duty which is not specified in Appendix 3 or the
         duty has not otherwise been approved by the Council or a committee, performance
         of that duty may not qualify for the payment of allowances. In any case of doubt
         please seek advice from Martin Kennedy in Member Services.

Non-qualifying Duties
31.      The Council will not pay travelling or subsistence allowances for the performance
         of any duty which is not specified in Appendix 3 (as amended from time to time)



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         other than approved attendance at a conference. Such approval must be given in
         advance by the committee concerned or the Head of Member Services and
         Scrutiny in cases of urgency. In the absence of any approval, members must use
         their Members’ Resource and Development Account for all fees, travel and
         subsistence involved. The same rules for the payment of expenses apply.

32.      Conference fees, and sometimes the associated travelling and accommodation
         costs, will be paid directly by the County Council. In those instances, when
         completing their claim forms (CT.56), members are asked to reflect such payments
         where amounts are known, or alternatively to note on claim forms that some
         expenditure has already been incurred on their behalf. In appropriate cases, by
         arrangement with CAPITA, an advance of cash may be made available on account
         of an expenses claim.

33.      In some instances allowances for duties comprising representation on outside
         bodies may be paid by those bodies, in which case no claim should be submitted to
         the County Council. Those bodies are listed at Appendix 4.

National Park Authorities
34.      Members appointed by the County Council to serve on a National Park Authority
         should claim any allowances for such duties from the Authority concerned in line
         with the Authority’s own scheme. The Council cannot pay allowances of any kind
         to the members which it appoints to the National Park Authorities.

Local Government Association (LGA) and the
North West Regional Assembly
35.      Except where a member is a principal office holder of the LGA or has been
         appointed by the Association to attend in a representative role on behalf of the
         Association (in which cases the LGA will pay travel and subsistence costs), the
         County Council will pay travel and subsistence costs for attendance at LGA
         meetings (i.e. Boards, Panels, Policy Review Groups, Task Groups). Members
         should claim travel and subsistence expenses on the normal claim form (CT.56).
         Similar arrangements apply for meetings of the North West Regional Assembly
         and its Policy Forums.

Telephones
36.      The County Council will meet the cost of:

         •         installing for the first time a public network telephone in a member’s home;
         •         reimbursing the standard quarterly rental charges for a public network
                   telephone in the member’s home, provided that the telephone number is not
                   ex-directory.

37.      Additionally, according to where members live in the County:-




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         (a)       Subject to (c) below, installing in the member’s home a Council network
                   telephone restricted solely to calls across that network and the call-in
                   network referred to below, and paying the standard quarterly rental charges.

         (b)       Where members live outside the coverage area of the network in the
                   County, providing an alternative facility of a 4 digit call-in extension
                   restricted solely to calls across the call-in and networks, and such call
                   charges.

         (c)       Where members have IT equipment approved or connection by telephone
                   to the Council’s data network, installing either a network telephone or, in
                   the case of members living outside the coverage area of the network in the
                   County, a public network telephone dedicated solely to County Council IT
                   purposes only, and paying the standard quarterly rental charges.

38.      Any member wishing to exercise the option of having these additional telephone
         facilities should contact Member Services.

39.      A claim for reimbursement of rental charges should be included in the normal
         allowances claim form (CT.56) – the portion of the account which clearly
         identifies the amount for telephone line rental should be attached to the claim form.
         Reimbursement will include a proportion of the VAT paid.

40.      The whole of the amount reimbursed for telephone rental is subject to deduction of
         income tax and national insurance.

41.      All call charges will be subject to random monitoring.

Mobile Phones
42.      Members may purchase mobile phones from their Members’ Resource and
         Development Account for the purpose of County Council business only. The
         County Council is able to obtain mobile phones at preferential rates, and members
         should contact Member Services before making their own purchase.

Co-opted Members
43.      Co-opted members are entitled to claim travelling and subsistence allowances at
         the rates set out above.


Claiming and Paying Allowances
44.      Basic and special responsibility allowances are paid monthly (in the middle of each
         month) and need not be claimed.

45.      Claims for other allowances should be submitted monthly to Member Services by
         the third day of each month on the ‘Monthly Claim for Travelling, Subsistence and
         Allowances’ form (CT.56 – yellow). A copy is included at Appendix 8. Late
         claims will be processed with the following month’s claim.


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46.      Details of the monthly deadlines and the declarations which members have to
         make when claiming allowances are printed on Form CT.56. Additional forms are
         available from Elaine Wannop in Member Services.

47.      Where members submit claims which are not in accordance with the guidelines set
         out above, the claim form will be returned to the member concerned to provide an
         explanation for the variation. This may delay payment by one month. Where
         exceptions to the normal rules have not been approved in advance by the Leader of
         the Council, payment will be limited to the amount which would normally have
         been payable. An example of a properly completed claim form is included at
         Appendix 9.

48.      Payments will be directly into a bank account notified by the member.

Membership of Other Local Authorities
49.      Where a member is also a member of another authority, the member may not
         receive allowances from more than one authority for the same duties.


Tax, Insurances, Sick Pay

Income Tax on Allowances
50.      Remuneration allowances are taxable under Schedule E (PAYE). Deductions will
         be made from these allowances in accordance with the member’s tax code. Tax
         code B/R means that tax will be deducted at the basic rate.

51.      In determining the liability to tax, account will be taken of expenses agreed
         between the member and the Inland Revenue. The allowances include an element
         for miscellaneous expenditure on postages etc. Members may wish to take up the
         question of allowable expenses with their Inspector of Taxes. All taxation matters
         relating to allowances are dealt with at Whitehaven. Any queries should be
         addressed to that office as follows, quoting reference 783/A50 and the member’s
         personal National Insurance number:

                   Inland Revenue
                   Blencathra House
                   Queens Dock
                   Tangier Street
                   WHITEHAVEN
                   CA28 7UW

52.      Help is available to members in preparing a claim as to expenses which can
         possibly be taken into account in determining tax liability from Julia Harper,
         CAPITA (Payroll) (Tel: 673654).




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National Insurance
53.      Since remuneration allowances are assessed as taxable income under Schedule E,
         the allowances are also subject to the deduction of Class 1 National Insurance
         contributions. Although an office holder, a councillor is for purposes of tax and
         National Insurance deemed to be an employee.

54.      A summary of the position is shown at Appendix 5, and members should study this
         carefully. If in doubt members should contact their nearest Department of Work
         and Pensions office.

Statutory Sick Pay
55.      As an employee for purposes of tax and National Insurance, members could be
         entitled to statutory sick pay. Members below the age of 65 (men) and 60
         (women) who receive allowances may be entitled to statutory sick pay. Members
         above the retiring age are not eligible.

56.      Statutory sick pay is payable in respect of individual employments; there is no
         aggregation. Eligible members who are sick for a consecutive period of four days
         and who, as a consequence, are unable to attend meetings are advised to contact
         Gillian Sharples, CAPITA (Payroll) (Tel 01228 673637) no later than the fourth
         day.

Members’ Insurances
57.      A summary of the insurance cover available for members is set out at Appendix 6.


Contacts
58.      Member Services’ contacts for further information, help and advice are:-


                                 Member Services                                 for advice and queries on travel
            Elaine Wannop                                Tel:01228 226379
                                 and Scrutiny Unit                               and allowances claim forms

                                 Member Services                                 for booking of travel and
            Fiona Bowman                                 Tel: 01228 226369
                                 and Scrutiny Unit                               accommodation

                                 Member Services
           Martin Kennedy                                Tel: 01228 226358       for general queries
                                 and Scrutiny Unit




David Claxton
Head of Member Services and Scrutiny
[July 2008]


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                                                                                            Appendix 1


                                SPECIAL RESPONSIBILITY
                                     ALLOWANCES


The following are specified as special responsibilities in respect of which special
responsibility allowances in the amounts set against them are payable to the County
Councillors holding those responsibilities:-


                           SPECIAL RESPONSIBILITY                                                   ALLOWANCE
Chairman of the County Council                                                                         £5,027
Vice-Chairman of the County Council                                                                    £1,902
Leader of the Council                                                                                 £22,323
Deputy Leader of the Council                                                                          £12,279
Leader of the Conservative Group                                                                      £11,724
Deputy Leader of the Conservative Group                                                                £1,902
Leader of the Liberal Democrat Group                                                                  £11,724
Deputy Leader of the Liberal Democrat Group                                                            £1,724
Leader of the Labour Group                                                                            £11,724
Deputy Leader of the Labour Group                                                                      £1,902
Cabinet Members                                                                                        £8,370
Assistant Cabinet Members                                                                              £3,345
Chair of Scrutiny Management Committee                                                                 £8,370
Chairs of Overview and Scrutiny Panels (6)                                                             £6,696
Vice-Chairs of Overview and Scrutiny Panels (6)                                                        £3,345
Chair of Cumbria Health and Wellbeing Committee                                                        £6,696
Chairs of Local Committees (6)                                                                         £6,696
Vice-Chairs of Local Committees                                                                        £1,902
Chair of Development Control and Regulation Committee                                                  £6,696
Vice-Chair of Development Control and Regulation Committee                                             £1,902
Labour Group Spokesperson on Development Control and Regulation Committee                              £1,902
Chair of Personnel Cases Committee                                                                     £5,027
Chair of Cumbria Pensions Committee                                                                    £2,235
Chair of Corporate Parenting Panel                                                                     £5,027
Chair of Workington Harbour Board                                                                      £4,101




NOTE: In addition, a basic allowance of £8,007 is paid to each member.




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                                                                                            Appendix 2



                    DEPENDANTS’ CARERS’ ALLOWANCE

The County Council may pay a dependants’ carers’ allowance to a member in respect of the
following duties specified in the 2003 Regulations:-


(a)      the attendance at a meeting of the authority or of any committee or sub-committee of the
         authority, or of any other body to which the authority makes appointments or nominations,
         or of any committee or sub-committee of such a body;

(b)      the attendance at any other meeting, the holding of which is authorised by the authority,
         or a committee or sub-committee of the authority, or a joint committee of the authority
         and at least one other local authority within the meaning of section 270(1) of the Local
         Government Act 1972, or a sub-committee of such a joint committee, provided that

         (i)      where the authority is divided into two or more political groups, it is a meeting to
                  which members of at least two such groups have been invited; or

         (ii)     if the authority is not so divided, it is a meeting to which at least two members of
                  the authority have been invited;

(c)      the attendance at a meeting of any association of authorities of which the authority is a
         member;

(d)      the attendance at a meeting of the executive or a meeting of any of its committees, where
         the authority is operating executive arrangements;

(e)      the performance of any duty in pursuance of any standing order made under section 135
         of the Local Government Act 1972 requiring a member or members to be present while
         tender documents are opened;

(f)      the performance of any duty in connection with the discharge of any function of the
         authority conferred by or under any enactment and empowering or requiring the authority
         to inspect or authorise the inspection of premises;

(g)      the performance of any duty in connection with arrangements made by the authority for
         the attendance of pupils at any school approved for the purposes of section 342 of the
         Education Act 1996 (approval of non-maintained special schools); and

(h)      the carrying out of any other duty approved by the authority, or any duty of a class so
         approved, for the purpose of, or in connection with, the discharge of the functions of the
         authority or any of its committees or sub-committees.


In any case of doubt as to whether a particular duty qualifies for the payment of an allowance,
members are asked to check with Martin Kennedy in Member Services.




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                                                                                            Appendix 3


                        APPROVED DUTIES
               FOR THE PURPOSES OF THE PAYMENT OF
             TRAVELLING AND SUBSISTENCE ALLOWANCES
                     [The County Council has approved the following duties
                      for the payment of travel and subsistence allowances
                  in accordance with the rates set out in the explanatory notes]


1.       Attendance by members at meetings of:

         •         the County Council;

         •         Cabinet, Cabinet Sub-Committees, Working Groups and Panels;

         •         Committees, Sub-Committees, Forums and Panels of the County Council,
                   and Working Groups, Working Parties, Liaison and Advisory Committees
                   established by the Council, a committee, sub-committee or panel of which
                   the member is a member or is entitled to attend under the Articles of the
                   Council’s Constitution and its rules of procedure.

         including meetings authorised by any of the above for the purpose of:

         •         inspecting sites or establishments in connection with the discharge of its
                   functions, provided that, except for the Council and a main committee, a
                   decision to visit a site or establishment outside the County shall be notified
                   in advance to the Leader of the Council;

         •         formal or informal presentations or submissions about matters related to the
                   functions and work of the Council.

2.       Attendance at meetings of Joint Committees of the Council with one or more other
         authorities, and Joint Consultative Committees with Health Authorities.

3.       Attendance at meetings of the Adoption Panel, and County Council Education
         Appeals Committees, and at meetings of Education Appeals Committees
         constituted by Voluntary Aided or Special Agreement Schools, by members who
         are on the Council’s panel list for that purpose.

4.       Attendance at meetings of:

                   Governing Bodies of Universities and Polytechnics (or their successors)
                   National and Provincial Negotiating bodies
                   Regional Arts and Sports Associations

                   and committees or sub-committees of such bodies.


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5.       Attendance at meetings between representatives of the County Council and
         representatives of other local authorities, Government Departments and other
         bodies/organisations or distinguished visitors, where the holding of, or attendance
         at, such meetings has been authorised by the Council or by a committee, sub-
         committee, forum or panel or, in cases of urgency, by the Head of Member
         Services and Scrutiny after consultation with the Leader of the Council.

6.       Attendance at public meetings concerning a Council service, where the holding of
         such meetings has been authorised by the Council or by the committee,
         sub-committee, forum or panel responsible for that service or, in cases of urgency,
         by the Head of Member Services and Scrutiny.

7.       Attendance:

         (a)       in pursuance of any standing order requiring a member or members to be
                   present while tender documents are opened;

         (b)       in connection with the discharge of any function of the Council confirmed
                   by or under any enactment and empowering or requiring the Council to
                   inspect or authorise the inspection of premises;

         (c)       in connection with arrangements made by the Council for the attendance of
                   pupils at a school approved for the purposes of section 342 (Special
                   Schools) of the Education Act 1996.

8.       A member visiting:

         −         a corporate director or his/her authorised representative on matters
                   concerning the work of the Council;

         −         a project, site or establishment relating to the service of the Council with a
                   corporate director or his/her authorised representative.

9.       Official duties undertaken by the Chairman and the Vice-Chairman of the Council
         or their substitutes; and official duties undertaken by the Chair and Vice-Chair of a
         committee, sub-committee, forum or panel, or their substitute, or by a member in
         receipt of a special responsibility allowance, provided the performance of the duty
         has the prior agreement of the Chairman of the Council.

10.      Rota visits to County Council establishments authorised by a committee, sub-
         committee or panel insofar as not covered by paragraph 7(b) above.

11.      Meetings of political groups, subject to:

         −         the meetings being concerned with the discharge of the functions of the
                   County Council;

         −         the Group ensuring that members sign an attendance record and forwarding
                   it to the Head of Member Services and Scrutiny together with the starting
                   and finishing times of the meeting;

         −         the Group retaining a copy of the minutes of the meetings for production to
                   the District Auditor if required.


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12.      Visits by official Council delegations to the Council’s ‘twin authority’ Rheinisch-
         Bergischer Kreis, Germany (overseas expenses rates).

13.      Attendance at conferences and meetings to which section 175 of the Local
         Government Act 1972 applies, where such attendance has been approved in
         advance by:

         •         the committee etc. concerned; or

         •         in cases of urgency, by the Head of Member Services and Scrutiny.

14.      Attendance at training events for members arranged or authorised by a committee
         or sub-committee, or arranged through the auspices of the Members’ Services and
         Training Advisory Group or, in cases of urgency, approved by the Head of
         Member Services and Scrutiny.

15.      Attendance by members at a ‘hospitality’ function, exhibition, open day at County
         Council premises or similar events authorised in advance as an approved duty for
         these purposes by the Council, a committee, sub-committee, forum or panel or, in
         cases of urgency, by the Head of Member Services and Scrutiny.

16.      Attendance by up to four members appointed by the Corporate Director –
         Environment and the appropriate local member(s) if not amongst the appointees to
         represent the Council at official road opening ceremonies, public launches, and
         other similar events associated with highways and transportation.

17.      Attendance at meetings of Town Councils, Parish Councils and Parish Meetings
         within a member’s electoral division.

18.      Attendance as the Council’s appointee/nominee at meetings of the following
         bodies:

                   Achieving Cumbrian Excellence
                   Activ8 Business Solutions Ltd – Small Business Service
                   Adoption and Fostering Panels (East, South and West)
                   Age Concern Northwest Cumbria
                   Allerdale Youth Work Local Partnership
                   Alston Moor Partnership Ltd
                   Alston with Garrigill Foundation
                   Appleby Alliance
                   Armitt Trust
                   Arnside – Silverdale Area of Outstanding Natural Beauty - Countryside
                          Management Service
                   Arnside – Silverdale Forum Area of Outstanding Natural Beauty –
                          Countryside Management Service
                   Artgene Advisory Group
                   Association of Areas of Outstanding Natural Beauty
                   Bardsea Malt Kiln Management Committee
                   Barnardos – South Lakeland Family Support Service
                   Barrow & District Accident Prevention Committee
                   Barrow Borough Arts Forum
                   Barrow Borough Disability Sports and Leisure Forum
                   Barrow Children’s Centres Advisory Group

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                   Barrow Citizens Advice Bureau Management Committee
                   Barrow Community Regeneration Company – Management Committee
                   Barrow Community Response Fund
                   Barrow Community Safety Partnership
                   Barrow District Council for Voluntary Services
                   Barrow Early Intervention Domestic Violence Project
                   Barrow Excellence Cluster Partnership
                   Barrow Gas Terminal Liaison Committee
                   Barrow Local Youth Work Partnership
                   Barrow New Visions
                   Barrow Sports Council
                   Barrow Surestart Executive Committee
                   Barrow Task Force
                   Belah Community Centre
                   Bennet Bank Landfill
                   Botcherby Community Centre
                   Brampton Community Association
                   Brewery Arts Centre Trust
                   Carlisle & District Citizens Advice Bureau Management Committee
                   Carlisle & Eden Crime & Disorder Reduction Partnership
                   Carlisle & Eden Environment Trust
                   Carlisle & Eden Local Health Group
                   Carlisle & Eden Local Strategic Partnership
                   Carlisle College Corporation Board
                   Carlisle Council for Voluntary Service
                   Carlisle Crime and Community Safety Strategy Group
                   Carlisle Diocesan Youth Centre Management Committee
                   Carlisle Educational Charity
                   Carlisle Local Partnership Group – Strategic Approach to School
                           Organisation
                   Carlisle Youth Work Local Partnership
                   Carlisle Renaissance Joint Member Steering Group
                   Carlisle South Sure Start
                   Carlisle Sports Council
                   Children and Young Persons Strategic Partnership Board
                   Citizens Advice Allerdale
                   Citizens Advice South Lakeland
                   Cleator Moor Area Regeneration Delivery Group
                   Cleator Moor Business Centre
                   Cockermouth Partnership
                   Community Action Furness
                   Community Legal Services Strategy Group
                   Community Project Carlisle (incorporating Carlisle Nightstop)
                   Connexions Cumbria – Carlisle and Penrith Local Advisory Forum
                   Connexions Cumbria – Allerdale Local Advisory Forum
                   Connexions Cumbria – Copeland Local Advisory Forum
                   Connexions Cumbria – South Lakeland Local Advisory Forum
                   Copeland Disability Forum
                   Copeland Youth Work Local Partnership
                   County Councils’ Network
                   County Youth Work Local Partnership
                   Crofton Trust Ltd

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                   Cumbria Alcohol & Drug Advisory Service
                   Cumbria and Lancashire Strategic Health Authority Review Panels –
                          North and South
                   Cumbria Arts in Education Development Unit
                   Cumbria Biodiversity Steering Committee
                   Cumbria Local Authorities Strategic Board
                   Cumbria Capital Fund
                   Cumbria Citizens Advice Bureau Co-ordinating Development Committee
                   Cumbria Deaf Association
                   Cumbria Early Years Partnership
                   Cumbria INWARD Investment Agency
                   Cumbria Learning Disabilities Partnership
                   Cumbria Local Access Forum
                   Cumbria Partnership Executive
                   Cumbria Playing Fields Association
                   Cumbria Police Authority
                   Cumbria Rural Citizens Advice Bureau Management Committee
                   Cumbria Rural Enterprise Agency
                   Cumbria Safety Camera Partnership Steering Group
                   Cumbria School Organisation Forum
                   Cumbria Sea Fisheries Committee
                   Cumbria Strategic Partnership
                   Cumbria Sure Start
                   Cumbria Sure Start – Enhanced Award Funding Reference
                          Group (Allerdale)
                   Cumbria Theatre Trust Ltd – Council of Management
                   Cumbria Tourist Board – Executive Board
                   Cumbria Strategic Waste Partnership
                   Cumbria Valuation Tribunal
                   Cumbria Vision
                   Cumbria Waste Management Ltd
                   Currock Community Association
                   Dalton Development Partnership
                   Denton Holme Community Association
                   Derwent Forest Shadow Board
                   Distington Local Liaison Committee
                   Duddon Estuary Partnership Consultative Committee
                   East Cumbria Countryside Project Group Executive Committee
                   Eden Arts Trust
                   Eden Council for Voluntary Services Trustees Board
                   Eden Education Business Partnership – Executive Group
                   Eden Health Alliance
                   Eden Local Agenda 21 Steering Group
                   Eden Youth Work Local Partnership
                   Environment Agency – Regional Flood Defence Committee
                   Eskett Quarry
                   European Programme Monitoring/Regional Committee
                   Flusco Landfill Local Liaison Committee
                   Friends of Cumbria Archives
                   Friends of Walney
                   Furness Greenways Partnership Steering Group
                   Furness College Board

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                   Furness Education Business Partnership
                   Furness Enterprise Ltd
                   Furness Family Centre Project Committee
                   Furness Strategic Partnership
                   Ghyllscaur Quarry Liaison Committee
                   Gillford Centre Pupil Referral Unit
                   Glaxochem Incinerator Liaison Committee
                   Goodley Dale Cottage Homes Trust
                   Great Orton (Foot and Mouth) Carcass Disposal Site
                   Greystone Community Centre
                   Grizedale Arts
                   Grundy’s Charity for the Poor
                   Hadrian’s Wall Tourism Partnership
                   Harraby Community Centre
                   Hartley Quarry Local Liaison Committee
                   Heart of Barrow Partnership
                   Henry Lonsdale Charitable Trust
                   Hespin Wood Landfill
                   Holehird Trust Joint Committee
                   Holme Park Quarry
                   Holmescales Quarry Local Liaison Committee
                   Howgill Family Centre Management Committee
                   Huntsman and Rhodia Local Liaison Committee
                   International Centre for the Uplands Steering Group
                   Keekle Head Liaison Committee
                   Kendal College – Governing Body
                   Kendal Fell Landfill
                   Kendal Partnership
                   Kingmoor Park Properties Ltd
                   Kirkland Partnership
                   Lady Mabel Howard Memorial Fund
                   Lake District Art Gallery and Museum Trust (Advisory Council)
                   Lake District National Park Authority
                   Lake District National Park Authority Annual Consultative Meeting
                   Lake District Transport Partnership Steering Group
                   Lancaster Canal Northern Reaches Restoration Steering Group
                   Local Government Association (LGA) and meetings of any Board, Panel,
                           Policy Review Group or Task Group thereof to which a member is
                           appointed by the County Council or the LGA
                   Lillyhall Partnership Board
                   Longtown Community Centre
                   Low Flying Aircraft – Inter Authority Working Group
                   Low Furness and Ulverston Market Towns Initiative
                   Low Plains Lazonby Liaison Committee
                   Maryport Developments Ltd
                   Maryport Harbour Authority
                   Maryport Heritage Trust
                   Miller Riches Trust
                   MIND in Furness
                   Moota Quarry Local Liaison Committee
                   Morecambe Bay Partnership
                   Morton Community Centre

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                   National Council for One Parent Families
                   National Parking Adjudication Service
                   Newbridge House Pupil Referral Unit
                   New Cowper Quarry
                   North Allerdale Partnership
                   North Cumbria Health Authority – Partnership for Health Board
                   North Pennines Partnership
                   North West & North Wales Sea Fisheries Committee
                   North West Buildings Preservation Trust
                   North West Local Government Association
                   North West Objective 2 – Programme Monitoring Committee
                   North West Red Squirrel Conservation Partnership
                   North West Region Fire and Rescue Management Board
                   North West Regional Assembly and Policy Forums
                   North West Regional Assembly Executive Board
                   North West Regional Assembly Limited
                   North West Sports Board – Assembly
                   North West Local Authority Employers’ Organisation
                   NWLAEO – Craft Liaison Committee (Building & Civil Engineering)
                   NWLAEO – Management & Finance Committee
                   NWLAEO – Training Forum
                   Oaklea Trust Management Committee
                   Pennine Way Association
                   Penrith Partnership
                   Petteril Bank Community Centre Management Committee
                   Police – Allerdale Community Liaison Forum
                   Police – Barrow Division Community Liaison Forum
                   Police – Carlisle Division Community Liaison Forum
                   Police – Copeland Division Community Liaison Forum
                   Police – Eden Community Liaison Forum
                   Police – South Lakeland Division Community Liaison Forum
                   Prism Arts
                   Raffles Community Centre
                   Ramsden Dock Terminal Liaison Committee
                   Reserve Forces and Cadets Association
                   Rosehill Arts Trust Ltd Management Committee
                   Sandside Quarry
                   School Organisation Committee
                   Science & Technology Regional Organisation, Cumbria Ltd (SATRO),
                           Council of Directors
                   Sedbergh United Charities and Widows Hospital
                   Senhouse Museum Trust – Maryport
                   Settle – Carlisle Railway Trust
                   Shopmobility – Kendal and South Lakes
                   Solway Coast AONB
                   Solway Firth Partnership
                   Solway Rural Initiative Ltd
                   South Lakeland Crime and Disorder Reduction Partnership
                   South Lakeland Gateway Centre Steering Group
                   South Lakeland Youth Work Local Partnership
                   South Lakeland Strategic Partnership
                   South Lakeland Voluntary Society for the Blind

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                   South Whitehaven SRB Executive Group
                   SPARSE (Sparsity Partnership for Authorities Delivering Rural Services)
                   St Martin’s College, Lancaster – Governing Body
                   Stainton Quarry
                   Standing Advisory Council on Religious Education
                   Stanwix Community Association
                   Structure Plan Joint Steering Group
                   Supporting People Commissioning Board
                   Teenage Pregnancy Partnership Board
                   Thackwood Landfill
                   The University of Liverpool
                   Traveline Cumbria Board
                   Troutbeck Bridge Swimming Pool Management Committee Ltd
                   Turning Point
                   Tyne Valley Community Rail Steering Group
                   Ulverston Partnership
                   University of Lancaster – Court
                   Voluntary Action Cumbria Annual General Meeting
                   West Coast Rail 250
                   West Cumbria College Governing Body
                   West Cumbria Cyclepath Management Company
                   West Cumbria Development Agency
                   West Cumbria Development Fund
                   West Cumbria Learning Centre
                   West Cumbria Local Health Group
                   West Cumbria Local Partnership Group (School Organisation)
                   West Cumbria LSP Co-ordinating Group
                   West Cumbria Nuclear Issues Co-ordinating Group
                   West Cumbria Site Stakeholders Group and Sub-Committees
                   West Cumbria Strategic Partnership and Wellbeing Groups
                   West Cumbria Strategic Forum
                   West Lakes Renaissance
                   Whitehaven Maternity Charity
                   Whitehaven Regeneration Partnership
                   Whitehaven Town Centre Group
                   Wigton Pool Consultative Group
                   Workington Children’s Centre Steering Group
                   Workington SRB Programme Board
                   Yewdale Community Centre
                   Yorkshire Dales National Park Authority

For the avoidance of doubt:

(1)      Performance of the above duties includes, where appropriate, performance by
         member representatives substituting for the appointed member representatives.

(2)      Attendance at meetings of the above bodies includes meetings of committees, sub-
         committees or working parties of such bodies.




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                                                                                            Appendix 4


                EXTERNAL BODIES PAYING LOSS OF
              EARNINGS/ATTENDANCE TRAVELLING AND
                    SUBSISTENCE ALLOWANCES


         Cumbria Police Authority
         Cumbria Sea Fisheries Committee
         Cumbria Valuation Tribunal
         Lake District National Park Authority
         Transport Users Consultative Committees
         NRA Regional Rivers Advisory Committee
         NRA Northern Area Flood Defence Advisory Committee
         NRA Regional Flood Defence Committee
         NWW Conservation, Access and Recreation Advisory Committee




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                                                                                            Appendix 5


                        NATIONAL INSURANCE MATTERS
                            INCLUDING THE
                   EFFECT OF RECEIVING ALLOWANCES
                  ON RETIREMENT AND OTHER BENEFITS

1.       Unless otherwise instructed, the Council is required to deduct Class I National
         Insurance contributions from allowance payments in excess of £97.00 per week if
         claims are submitted on a weekly basis, or of £420.00 per month if the monthly
         basis is used.

2.       The maximum annual contribution of an individual is currently fixed at £2,795.00.
         Unless a member applies to the Department of Work and Pensions (DWP) for
         deferment of Class I contributions on his/her allowance in order to avoid payment
         of excess contributions, any excess will be refunded by the DWP at the end of the
         year. If deferment is accepted an instruction will be sent by the DWP to CAPITA
         (Payroll) not to deduct Class I contributions for the current year.

3.       A self-employed councillor still remains obliged to pay Class II contributions, and
         again if his/her total contributions exceed £2,795.00 the excess will be refunded.
         A self-employed councillor earning £4,368.00 or less a year can apply for
         exemption from the self-employed contribution.

4.       Any married woman or widow who has a current certificate of reduced liability can
         choose to pay at a reduced rate. The certificate should be forwarded to CAPITA
         (Payroll). Married women and widows who have not previously opted to pay a
         reduced rate can no longer elect to do so.

5.       Persons over the minimum pension age of 65 (man) or 60 (woman) need pay no
         contribution whether or not they are receiving a pension, but again must obtain a
         certificate of age exemption to pass to CAPITA (Payroll).

6.       If a member does not fall into any of these categories, then the DWP strongly
         advises that the member visits their local office to establish the position, which can
         vary according to individual circumstances. They also stress that the National
         Insurance regulations put the onus on each individual to find out his/her position.

7.       The DWP has requested that members be reminded that any benefit which they are
         receiving may be affected by the receipt of remuneration allowances and amounts
         received must be declared to the local office. Again, it means a visit to that office
         if a member is affected.

8.       Local offices of the Department of Work and Pensions are situated at:-




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                 TOWN                        ADDRESS                   TEL NO

                 Barrow in Furness           Phoenix House             Barrow (01229) 820890
                                             Stephen street

                 Carlisle                    Rufus House               Carlisle (01228) 829700
                                             Castle Street

                 Kendal                      Kentmere House            Kendal (01539) 724146
                                             Blackhall Road

                 Lancaster                   West Road                 Lancaster (01524) 67271

                 Penrith                     Voreda House              Penrith (01768) 864321
                                             Portland Place

                 Whitehaven                  Mark House                Whitehaven (01946) 692601
                                             Strand Street

                 Workington                  Simon House               Workington (01900) 604361
                                             Vulcans Lane


Note:

The figures quoted above are those applying at 1 April 2006. They are changed each April
by the DWP.




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                                                                                            Appendix 6


       SUMMARY OF THE INSURANCE COVER AVAILABLE
         FOR COUNCILLORS ACTING AS MEMBERS OF
               CUMBRIA COUNTY COUNCIL
                            [including attendance at Members’ Surgeries
                                 and other complementary activities]


1.       Personal Accident
The benefits are:-

          Death                                              £100,000

          Permanent total disablement                        £100,000

          Loss by physical severance of one or               £100,000
          more hands or feet or total loss of
          sight in one or both eyes

          Permanent partial disablement                      varying percentages of £100,000
                                                             depending on the severity of injury.

          Temporary total disablement                        £135 per week up to a maximum of
                                                             104 weeks.

          Temporary partial disablement                      £70 per week up to a maximum of
                                                             104 weeks.


2.       Travel
Travel overseas (provided that the Deputy Chief Executive/Corporate Director – Finance
and Central Services is notified in advance). An emergency travel card is also available
with emergency telephone numbers.

         (1)       Personal accident as above.

         (2)       Lost deposits or charges up to £3,000.

         (3)       Medical expenses up to £1,000,000.

         (4)       Personal effects:

                            any one article maximum of £500
                            all money maximum of £500
                            all property maximum of £2,000.




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3.       Libel and Slander
Indemnity in respect of all sums for which the insured becomes legally liable to pay as
damages in respect of:-

(1)      Slanders at official meetings of the County Council or its committees or any
         occasion when the member is specifically authorised to represent the County
         Council.

(2)      Libels appearing in any publications normal in the conduct of the Council’s
         business provided such publications were specifically authorised by Cumbria
         County Council.

The limit of indemnity is £500,000 for any one occurrence, but the member personally
bears 10% of ‘all sums the insurer may be called upon to pay’.


4.       Public Liability
Members’ legal liability for actions on Council business arising out of accidental bodily
injury to third parties, or accidental loss of or damage to third party property, is included
in the Council’s Public Liability Policies which have indemnity limits of £50m.


5.       Serving on Outside Bodies
For legal reasons the County Council’s liability insurance may not apply to members’
activities while serving on outside bodies. For this reason members are advised to ensure,
either through the Council’s officers or directly with the body concerned, that outside
bodies provide legal liability insurance.



Note:

The Council does not carry insurance in respect of members’ private cars. Travelling
allowances include an element for insurance, and neither the Council nor its insurers can
accept responsibility for injury or damage arising from use of a member’s car, whether on
Council business or otherwise.




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                                                                                            Appendix 7


                                      CARE HIRE RATES

The County Council has contract arrangements for the use of hire cars on Council
business. Those arrangements are available to members.


The table below gives some examples of long journeys outside the County with the
relative costs based on the distance travelled and the length of time a car hire might be
required. In these examples there is a significant saving to the County Council in a
member using a hire car compared with the mileage allowance which would be paid based
on the current rate of 38.0p per mile for cars over 1000.cc.


The relative costs of transport are one factor members should take into account before
deciding whether to use their own car on a long out-County journey. There will be others.
Where members decide to use their own car where it would have been less expensive to
use a hire car, they should indicate the reason for doing so on their claim form.


                                                   MILEAGE                         HIRE CAR          POTENTIAL
 DAY(S)        JOURNEY         DESTINATION                           COST
                                                    CLAIM                         EQUIVALENT          SAVING
2 day        Carlisle         Runcorn                280           £106.40          £73.97             £32.43
1 day        Carlisle         Birmingham             406           £154.28          £61.45             £92.83
1 day        Carlisle         Manchester             250            £95.00          £48.52             £46.48
1 day        Barrow           London                 580           £220.40          £79.12            £141.28

Note: The hire car equivalent calculation was based on a 1.8cc manual car delivered
      from the member’s nearest garage to their home address and the number of days
      the car would have been needed.




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