CITY OF SHAWNEE

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					                                   CITY OF SHAWNEE
                                CITY COUNCIL MEETING
                                       MINUTES
                                   OCTOBER 23, 2006
                                        7:30 P.M.

Mayor Meyers called the meeting to order at 7:31 p.m. in the Shawnee City Hall Council
Chambers. He welcomed the public and all stood and recited the Pledge of Allegiance, followed
by a moment of silence.

     Councilmembers Present       Staff Present
     Councilmember Distler        City Manager Gonzales
     Councilmember Goode          Assistant City Manager Charlesworth
     Councilmember Kuhn           City Attorney Rainey
     Councilmember Pflumm         Assistant City Attorney Rainey
     Councilmember Sandifer       Public Works Director Freyermuth
     Councilmember Sawyer         City Engineer Wesselschmidt
     Councilmember Scott          Fire Chief Hudson
     Councilmember Straub         Planning Director Chaffee
                                  Finance Director Kidney
                                  Police Chief Clark
                                  Parks and Recreation Director Holman
                                  Senior Project Engineer Schnettgoecke
                                  Senior Project Engineer Gregory
                                  Chief Codes Administrator Thompson

Members of the public who spoke: (Item 8b) CHARLOTTE HARGIS, 6925 Ballentine;
(Miscellaneous Council Items) BRIAN BIRD, Representative for the management company for
Security Self Storage, 11015 W. 62nd Street.

CONSENT AGENDA

1.       APPROVE MINUTES FROM THE CITY COUNCIL MEETING OF OCTOBER
         9, 2006.

2.       REVIEW MINUTES FROM THE PLANNING COMMISSION MEETING OF
         OCTOBER 2, 2006.

3.       REVIEW MINUTES FROM THE PARKS AND RECREATION BOARD OF
         SEPTEMBER 7, 2006.

4.       CONSIDER AN INTERLOCAL AGREEMENT FOR WIRELESS ENHANCED 9-
         1-1 LOCAL FEES.

Councilmember Pflumm, seconded by Councilmember Sawyer, moved to approve the entire
consent agenda. The motion carried 8-0.
PAGE 2                           CITY COUNCIL MINUTES                  OCTOBER 23, 2006


MAYOR'S ITEMS

5.       Mayor Meyers recognized Boy Scout, Jack Yarborough, Troop #54.

         Mayor Meyers presented a proclamation proclaiming Saturday, November 11, 2006 as
         Veteran’s Appreciation Day in the City of Shawnee.

         Mayor Meyers invited the residents of Shawnee to show their appreciation on this day by
         visiting the Hands of Freedom Memorial located in Veteran’s Park at Pflumm Road and
         Johnson Drive. Date: Saturday, November 11, 2006, 3:00 p.m.

APPOINTMENTS

6.       CONSIDER APPOINTMENT TO THE CONVENTION AND VISITOR'S
         BUREAU COMMITTEE EXPIRING ON DECEMBER 31, 2008.

         Mayor Meyers stated that he is recommending the appointment of Clifton Alexander to
         the Convention and Visitor's Bureau Committee with a term expiring on December 31,
         2008.

         Councilmember Sawyer, seconded by Councilmember Kuhn, moved to approve the
         appointment of Clifton Alexander to the Convention and Visitor's Bureau Committee
         with a term expiring on December 31, 2008. The motion carried 8-0.

7.       CONSIDER APPOINTMENT TO THE CONVENTION AND VISITOR'S
         BUREAU COMMITTEE EXPIRING ON DECEMBER 31, 2009.

         Mayor Meyers stated he is recommending the appointment of Chas Tulipana to the
         Convention and Visitor's Bureau Committee with a term expiring on December 31, 2009.

         Councilmember Sawyer, seconded by Councilmember Pflumm, moved to approve the
         appointment of Chas Tulipana to the Convention and Visitor's Bureau Committee with a
         term expiring on December 31, 2009. The motion carried 8-0.

PUBLIC ITEMS

8.       CONSIDER ORDINANCES AUTHORIZING THE EXECUTION OF LOAN
         AGREEMENTS BETWEEN THE CITY OF SHAWNEE, KANSAS, AND THE
         STATE OF KANSAS, FOR THE PURPOSE OF OBTAINING LOANS FROM
         THE KANSAS TRANSPORTATION REVOLVING FUND TO FINANCE
         QUALIFIED TRANSPORTATION PROJECTS.

         Mayor Meyers stated that the State of Kansas established the Kansas Transportation
         Revolving Fund (TRF) for the purpose of providing financial assistance to local
         governmental units for transportation projects through low-interest loans. Only bridge,
PAGE 3                            CITY COUNCIL MINUTES                     OCTOBER 23, 2006


         street, culvert or highway projects are eligible for TRF funding. Several projects have
         been identified as qualifying for these funds.

         Councilmember Pflumm, seconded by Councilmember Goode, moved to pass an
         ordinance for Loan #44, authorizing the execution of Loan Agreements between the City
         of Shawnee, Kansas, and the State of Kansas, for the purpose of obtaining loans from the
         Kansas Transportation Revolving Fund to finance qualified transportation projects. The
         motion carried 8-0. Having passed, Ordinance 2828 was assigned.

         Councilmember Pflumm, seconded by Councilmember Sandifer, moved to pass an
         ordinance for Loan #45, authorizing the execution of Loan Agreements between the City
         of Shawnee, Kansas, and the State of Kansas, for the purpose of obtaining loans from the
         Kansas Transportation Revolving Fund to finance qualified transportation projects.

         CHARLOTTE HARGIS, 6925 Ballentine, asked for the amount.

         Finance Director Kidney replied Loan #45 had a change and the actual loan amount is
         $3,185,220.00.

         CHARLOTTE HARGIS asked about interest.

         Finance Director Kidney replied that is the principal portion of the loan.

         CHARLOTTE HARGIS asked at what rate.

         Finance Director Kidney replied 3.79% was the original rate, but starting next week they
         will probably be able to lock into a lower rate as soon as this is approved and they can
         provide that information next week.

         CHARLOTTE HARGIS asked where it is going to be used and why is the City
         borrowing it.

         Finance Director Kidney replied these identified projects are for the 51st Street
         improvements, bridge deck repair, 47th Street improvements, and King Street. He stated
         all of these projects are on the CIP to be part of the City’s bond issue they normally do
         annually as part of their process. He stated they are basically moving these off the bond
         sale into a loan with the State of Kansas. He stated they are treated just like the City
         would normally treat their GO bonds and interest.

         Councilmember Goode asked if this is economical.

         Finance Director Kidney answered there are several advantages to doing the loan. He
         stated the City is limited to only doing $6 million per year, so that is why they can not do
         the entire CIP using the loans.

         Councilmember Sandifer stated it is actually costing the City less money.
PAGE 4                            CITY COUNCIL MINUTES                    OCTOBER 23, 2006


         Finance Director Kidney stated that is correct. He stated the City will not have issuance
         costs, which in this case would be around $200,000 that the City will not have to pay,
         plus the interest rate is what they are hoping is right at the same amount, if not a little
         lower than what they could get on the open market.

         Therefore the motion read:

         Councilmember Pflumm, seconded by Councilmember Sandifer, moved to pass an
         ordinance for Loan #45, authorizing the execution of Loan Agreements between the City
         of Shawnee, Kansas, and the State of Kansas, for the purpose of obtaining loans from the
         Kansas Transportation Revolving Fund to finance qualified transportation projects. The
         motion carried 8-0. Having passed, Ordinance 2829 was assigned.

BUSINESS FROM THE FLOOR

There was no business from the floor.

STAFF ITEMS

9.       CONSIDER CHANGE ORDER NO. 1 FOR 2006 CURB INLET REPAIR AND
         REPLACEMENT.

         Mayor Meyers stated that the contract was awarded to Miller Paving, Kansas City,
         Kansas, on September 11, 2006, in the amount of $94,823. This change order reflects a
         net increase of $11,434.50. The new contract amount for this project is $106,257.50.

         Councilmember Pflumm, seconded by Councilmember Kuhn, moved to approve Change
         Order No.1 for the 2006 Curb Inlet Repair and Replacement from Miller Paving, Kansas
         City, Kansas to reflect a net increase of $11,434.50, making the new contract amount for
         this project $106,257.50. The motion carried 8-0.

10.      CONSIDER THE FINAL PLANS FOR KING AVENUE RECONSTRUCTION,
         JOHNSON DRIVE TO 57TH STREET, AND PARKING LOT IMPROVEMENTS,
         P.N.3316.

         Mayor Meyers stated on June 26, 2006, the City Council approved the preliminary plans
         for reconstruction of King Avenue, Johnson Drive to 57th Street, including curb and
         gutter on the northeast two blocks, and parking lot improvements on the southeast corner
         of King Avenue and 58th Street. The total project budget is $1,007,500, with $187,500
         from CDBG funds, and the balance financed through the Kansas Transportation
         Revolving Fund.

         Councilmember Sawyer, seconded by Councilmember Scott, moved to approve the final
         plans for the King Avenue reconstruction, Johnson Drive to 57th Street, and parking lot
         improvements, P.N. 3316, and authorize staff to advertise for bids. The motion carried
         8-0.
PAGE 5                             CITY COUNCIL MINUTES                     OCTOBER 23, 2006


11.      CONSIDER CHANGE ORDER NO. 1 AND FINAL FOR THE 2006 WEED
         SPRAYING CONTRACT.

         Mayor Meyers stated that the contract was awarded to Chem-Trol, Inc., Kansas City,
         Kansas, on March 27, 2006, in the amount of $15,732.72. This change order reflects a net
         increase of $3,106.71. The new contract amount for this project is $18,839.43.

         Councilmember Pflumm, seconded by Councilmember Kuhn, moved to approve Change
         Order No. 1 and final for the 2006 weed spraying contract to Chem-Trol, Inc., Kansas
         City, Kansas, in the amount of $3,106.71, making the new contract amount for this
         project $18,839.43.

         Councilmember Sawyer asked why this contract went up.

         Public Works Director Freyermuth replied on this contract, there is a set of locations for
         the spraying of weeds along those routes. He stated it is mostly their mowing routes;
         however it is not every one of them and also some additional locations where the City, in
         the past, has had grass in the curb lines. He stated they spray a sterilent in those locations
         to be able to cut down on grass growing between the curb and asphalt joints.

         Public Works Director Freyermuth stated with the type of setup of contract, there is an
         hourly rate along with a cost for chemicals that are used with this contract, so the
         quantities came out different. He stated the staff estimates how much quantity of both
         time and material they would anticipate from past years of weed spraying contracts and
         this year the amount of both time and chemicals went up from their estimates. He stated
         it is a unit cost contract where the price per hour and the price per type of gallons of
         chemical are set and they just pay by the amounts used.

         Therefore the motion read:

         Councilmember Pflumm, seconded by Councilmember Kuhn, moved to approve Change
         Order No. 1 and final for the 2006 weed spraying contract to Chem-Trol, Inc., Kansas
         City, Kansas, in the amount of $3,106.71, making the new contract amount for this
         project $18,839.43. The motion carried 8-0.

12.      CONSIDER APPROVAL OF BID AND AWARDING CONTRACT FOR THE
         CITY HALL 2006 RECARPETING PROJECT.

         Mayor Meyers stated that bids were received on October 9, 2006. Staff recommends that
         Council award the bid to Commercial Floorworks, Inc., Overland Park, Kansas, in the
         amount of $22,713.

         Councilmember Sawyer, seconded by Councilmember Scott, moved to award the bid to
         Commercial Floorworks, Inc., Overland Park, Kansas, in the amount of $22,713.00 for
         the City Hall 2006 re-carpeting project.
PAGE 6                            CITY COUNCIL MINUTES                    OCTOBER 23, 2006


         Councilmember Pflumm stated these people had two bids and asked what the procedure
         was; did they provide an alternate bid that was more economical.

         Chief Codes Administrator Thompson replied that is correct. He stated they had another
         carpet that the State had recognized in their bid. He asked the gentleman to give the City
         a quote on that carpet and samples for comparison.

         Councilmember Pflumm asked if that was all at the same time, when Chief Codes
         Administrator Thompson received all the bids.

         Chief Codes Administrator Thompson stated that bid was not read, but, yes, it was
         submitted at the same time with his original bid.

         Therefore the motion read:

         Councilmember Sawyer, seconded by Councilmember Scott, moved to award the bid to
         Commercial Floorworks, Inc., Overland Park, Kansas, in the amount of $22,713.00 for
         the City Hall 2006 re-carpeting project. The motion carried 8-0.

MISCELLANEOUS ITEMS

13.      CONSIDER APPROVAL OF SEMI-MONTHLY CLAIM FOR OCTOBER 23,
         2006, IN THE AMOUNT OF $2,887,098.84.

         Councilmember Pflumm, seconded by Councilmember Kuhn moved to approve the semi-
         monthly claim for October 23, 2006, in the amount of $2,887,098.84. The motion carried
         8-0.

14.      MISCELLANEOUS COUNCIL ITEMS.

         a)     Historical Hauntings.

                Councilmember Sawyer reminded everyone that Historical Hauntings will take
                place this Saturday, October 28, 2006 from 6:00 p.m. until 8:30 p.m. at Old
                Shawnee Town.

                Councilmember Kuhn added there are 15 buildings for the kids to go through
                trick-or-treating, costume contests, hayrides, and ghost stories.

         b)     Security Self Storage Special Use Permit Re-Evaluation.

                BRIAN BIRD, Representative for the management company for Security Self
                Storage, 11015 W. 62nd Street, stated they had a special use permit re-evaluation
                that was supposed to be on the docket and agenda this evening. He stated it was
                supposed to be reviewed every four years for a live-in night watchman.
PAGE 7                         CITY COUNCIL MINUTES                    OCTOBER 23, 2006


              Planning Director Chaffee replied it went to the Planning Commission last week
              and will be on the next City Council meeting agenda on Monday, November 13,
              2006.

              BRIAN BIRD stated they received a notice from the City of Shawnee to be here
              on October 23, 2006, so that is fine, but wondered if they will be notified for the
              next meeting.

              Mayor Meyers apologized for the misinformation and assured Mr. Bird they will
              be notified about the upcoming meeting.

ADJOURNMENT

Councilmember Pflumm, seconded by Councilmember Kuhn, moved to adjourn. The motion
carried 8-0, and the meeting adjourned at 7:48 p.m.

Minutes prepared by: Cindy Terrell, Recording Secretary

APPROVED BY:




_____________________________________________
Vicki Charlesworth, City Clerk

				
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