Chapter 1 Strategies for Effective Managerial Writing

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Chapter 1 Strategies for Effective Managerial Writing Powered By Docstoc
					        Chapter 8:
     Optimizing the
Electronically Integrated
       Workplace



       Strategies for Managerial Writing
       2006 Thomson South-Western          Slide 1
   Strategies for Managing
Communication in the Integrated
            Office
 Key Concept 8.1:
 Written communication now occurs in every
  imaginable medium. Each means of
  communicating has advantages and
  disadvantages with associated
  communication errors.


  Strategies for Managerial Writing
  2006 Thomson South-Western            Slide 2
   Strategies for Managing
Communication in the Integrated
            Office
• Section Outline:
• Basic Electronic Media Strategies
• Strategies for Routine Office
  Communication




   Strategies for Managerial Writing
   2006 Thomson South-Western          Slide 3
          Purposes of Memos




Strategies for Managerial Writing
2006 Thomson South-Western          Slide 4
     Basic Types of Letters




Strategies for Managerial Writing
2006 Thomson South-Western          Slide 5
     Essential E-Mail Strategy
•   Organize the E-Mail
•   Read the messages in groups
•   Respond to messages systematically
•   Organize your sent messages




     Strategies for Managerial Writing
     2006 Thomson South-Western          Slide 6
Formatting Office Processes
Key Concept 8.2:
Like memoranda, many office tools—both
  software and hardware—preset the
  physical format and look of transmitted
  documents. Because so much of the
  message is preformatted, the writer can
  focus on content.


 Strategies for Managerial Writing
 2006 Thomson South-Western                 Slide 7
 Formatting Office Processes
• Section Outline:
• E-Mail Format and Contact
  Management
• Basic Formats for Word Processing
• Important Office Strategies for
  Technology
• Other Concerns

   Strategies for Managerial Writing
   2006 Thomson South-Western          Slide 8
    E-Mail Format and Contact
           Management
• Formatting
  – Avoid frivolous customizing
  – Be organized and systematic
• Contacts
  – Maintain and review your address book
    regularly
  – Use the calendar for reminders
  – Take advantage of the technology

   Strategies for Managerial Writing
   2006 Thomson South-Western               Slide 9
          Basic Formats for Word
                Processing
• Know your word processing program
• Know your limits
• Be sensitive to the limits of others




   Strategies for Managerial Writing
   2006 Thomson South-Western            Slide 10
   Strategies for Technology
• Standardize but remain flexible
• Use electronic images where ever
  possible
• Formulate policy concerning responsibility
  for data




   Strategies for Managerial Writing
   2006 Thomson South-Western              Slide 11
Types of Office Communication:
Where Will These Products Go?
Key Concept 8.3:
Office communications methods are poised
 for a series of innovations that will require
 the vigilant attention of all involved
 communicators. Rapid changes can
 cripple an office if efforts to keep pace with
 these revolutions are not planned and
 approached calmly.

  Strategies for Managerial Writing
  2006 Thomson South-Western               Slide 12
Types of Office Communication:
Where Will These Products Go?
• Section Outline:
• What’s On the Horizon for These
  Features?




   Strategies for Managerial Writing
   2006 Thomson South-Western          Slide 13
             A World of Continuous
                Transformation
•   Broadband
•   Virtual Private Networks
•   Decentralized Office and Work
•   Virtual Office and Virtual Meetings
•   Asynchronous learning anywhere
•   Writing through Speaking


     Strategies for Managerial Writing
     2006 Thomson South-Western           Slide 14

				
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