Pennsylvania Early Head Start - DOC

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					                     Pennsylvania Early Head Start
                    Guidance for New Grants, 2009-10
                                  Table of Contents
  I. General Information

 II. Background

III. Who Can provide Pennsylvania Early Head Start and Who May Apply
         A. Eligible Providers
         B. Starting and Expanding Early Head Start Services
         C. No Charge for PA Early Head Start Services
         D. Head Start and Early Head Start Grantees
         E. PCHP and NFP Applicants
         F. Child Care Centers and Keystone STARS
         G. Relationship with Child Care Works Subsidy
         H. Grant Awards

IV. Deadlines and How to Get Help
         A. Overview Including Letter of Intent, and Registering for Bidders Conference
            and Phone Technical Assistance
         B. Program Application Deadlines
         C. Bidders Conferences
         D. Individual Assistance and Overall Questions
         E. How to Apply for PA Early Head Start

 V. Eligible Children

VI. Program Planning
         A. Maximizing Existing Resources
         B. Planning as Part of the PA Early Head Start Application Process

VII. Program Requirements
          A. Head Start Performance Standards and Program Guidance
          B. Enrollment and Attendance
          C. Comprehensive Services
          D. Program Governance
          E. Group Size Student/Teacher Ratio/ Caseload
          F. Home Based Socializations
          G. Staffing Qualifications
          H. Professional Development
          I. Required Screenings
          J. Curriculum and Assessment
          K. Learning Environments
          L. Required and Recommended Collaborations


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           M. Meals and Snacks
           N. Materials and Supplies
           O. Comprehensive Emergency Response Plan

VIII. Contracts, monitoring by OCDEL & US Office of Head Start, Fiscal Issues and
      Reporting
           A. Contracts
           B. Reporting
           C. Monitoring
           D. Meetings

 IX. Program Budget

 Appendix A - Federal Poverty Guidelines

 Appendix B - Registration form for EHS Bidders Conferences




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                           PA Early Head Start
                     Guidance for New Grants 2009-2010

I. General Information

Pennsylvania’s Office of Child Development and Early Learning (OCDEL) has requested
ARRA Early Head Start funding for children, birth to 3 years old and pregnant wo men, to be
served in a mix of center-based and home-based Early Head Start settings across the
Commonwealth of Pennsylvania. The addition of Early Head Start to the OCDEL continuum
of high quality early childhood services will support strong, locally coord inated, family-
responsive infant and toddler programming that is provided by a high quality, committed
network of providers who have demonstrated capacity to deliver quality, responsive services.

As the grantee, OCDEL will select delegate agencies through an open process from the
existing high capacity, high quality early childhood network consisting of current Head Start,
Early Head Start, Keystone STARS 3 and 4 Child Care Programs, Nurse Family Partnership
and Parent Child Home programs. Three priorities define the statewide approach: areas will
be targeted that 1) show the greatest need for infant and toddler services as identified through
Pennsylvania’s Reach and Risk Study and/or 2) have high concentrations of English
Language Learners. The third priority is to support families moving toward self sufficiency
through job training or employment. The grantee-delegate model has several benefits: local
input and leadership is assured to help best meet family and community needs, the federal
performance standards are upheld, and OCDEL will provide comprehensive support through
monitoring and reporting, technical assistance, and regionally-based professional
development, all taking advantage of the existing public investment in OCDEL’s current
services for young children and their families.

The purpose of Pennsylvania Early Head Start is to expand the number of low- income
children and families who have the opportunity to experience a program of high quality. The
high standards for the program will ensure a high return on the investment made by
providing a strong foundation to pregnant women, infants and toddlers that will later support
children’s academic success. A good quality of life, high quality jobs and a strong economy
for Pennsylvania require that every Pennsylvanian be provided with opportunities. Early
education through PA Early Head Start can open doors of opportunity for young children to
be healthy and successful.

The award of grant funds to applicants for PA Early Head Start is contingent upon the
selection of the Federal Early Head Start Notice of Grant Award from the Office of
Head Start to the Office of Child Development and Early Learning. Any actions taken
by a potential applicant or any costs incurred in meeting conditions of the grant
program under the New Grants prior to notification of delegate grant award are taken
or incurre d solely by the applicant.




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II. Overview of PA Early Head Start

As part of the federal recovery program, new opportunities for Early Head Start are becoming
available in Pennsylvania. The Office of Child Development and Early Learning, as part of its work
to promote a unified and comprehensive approach to early learning, applied to participate in the new
federal Early Head Start funding available through the Department of Health & Human Services.
Early Head Start (EHS) is a comprehensive program model with the following mission:

               To promote healthy prenatal outcomes for pregnant women,
               To enhance the development of very young children, and
               To promote healthy family functioning.

This federal funding opportunity provides funds to grantees for 2 years. The total number of
potential slots to be awarded is 128, in combination or Center-based and Home-based service
delivery. OCDEL is soliciting potential delegate applications from eligible provider
agencies to deliver Early Head Start Services for the program years 2009-2011.

PA Early Head Start will allow eligible providers to request funding for center-based groups
of 8 infants and/or toddlers and/or home-based groups of 11 infants, toddlers or pregnant
women. PA EHS will target at-risk families that are 100% of the federal poverty Guidelines,
Appendix A. Additional consideration must be given to assure a minimum of 10% of a
program’s enrollment in each center-based and home-based group have an Individual Family
Service Plan and are enrolled in Early Intervention services.

Center-based programs will operate Early Head Start a minimum of 8 hours daily, 250 days a
year, with an option to increase hours or days based on demonstrated need. In the center-
based model, programs will offer 2 teacher home visits annually with a fall and spring parent
conference.

Home based groups are groups of 11 infants, toddlers or pregnant women, receiving monthly
socialization and weekly, 90 minute home visits. A minimum of one monthly socialization
gathering must be offered to enrolled families to attend.

More information regarding PA Early Head Start will be addressed in VII. Program
Requirements.

In addition to child development, required components of EHS include parent education on
health, safety and nutrition; family goal setting; parent involvement and shared governance.
Services are delivered to families year round.




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III. Who can Provide PA Early Head Start as a delegate of OCDEL?

   A. Eligible Providers

   Pennsylvania Early Head Start will best serve the needs of children and families by
   making high quality programs available. In addition PA EHS makes such programs
   available in a variety of settings in recognition of the existence of early childhood
   expertise in the local community. Families can enroll their children in programs that are
   convenient for them and with entities with which they are familiar and comfortable, and
   that provide other services that are important to them.

   The PA Early Head Start program is a targeted funding opportunity. OCDEL has
   identified the following 7 counties as the targeted service area:

           Armstrong County                         Berks County *
           Lancaster County *                       Lawrence County
           Perry County                             Philadelphia County *
           Warren County
   * In these counties, OCDEL will be reviewing the zip codes of any Center-based location to prioritize
   service delivery to the highest poverty areas.

   In these counties only the following entities may provide PA Early Head Start in 2009-
   2010 and may apply
              Child Care Centers that are STAR 3 or STAR 4
              Head Start/Early Head Start Agencies that have no prism deficiencies
              Nurse-Family Partnership Providers under contract with OCDEL
              Parent Child Home Program grantees under contract with OCDEL

   There are no exceptions to the eligibility provider conditions; however, eligible providers
   from neighboring counties that can demonstrate a strong community presence and
   capacity to serve Early Head Start families in the target counties may a lso apply.

   B. Starting and Expanding Early Head Start Services

   PA Early Head Start funding is provided to make high quality infant-toddler services
   available to additional children. The application review process will weight applications that
   focus on bringing new EHS opportunities to low income children and families who are not
   currently participating in early childhood programming offered through Keystone STARS 3
   and 4, Head Start, PCHP or NFP. An applicant can create a new PA EHS center based
   classroom or home-based group which may include only PA EHS children or may include a
   combination of PA EHS children and children served by other funding streams. PA Early
   Head Start children should be dual enrolled in another OCDEL funded program The Head
   Start Performance Standards and program requirements will apply in both types of situations.




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C. No Charge for Early Head Start Services

Families that enroll their children in a PA Early Head Start program may not be
charged for any portion of the PA Early Head Start program service.

D. Head Start and Early Head Start Grantees

Only those Head Start and Early Head Start Grantees that do not have any uncorrected
deficiencies on their Federal Monitoring tool can apply.

E. PCHP and NFP Applicants

To be eligible, PCHP and NFP providers must be currently receive funding from
OCDEL. The reason they were selected as potential applicants was due to their
experience providing infant toddler home based services. OCDEL PCHP and NFP
providers must have demonstrated good program management.

F. Child Care Centers Keystone STAR 3 and STAR 4

Child Care Centers must be at a ST AR 3 level or higher and maintain this STAR
designation or higher throughout the life of their program. STAR 3 status will be verified
during the application process and ongoing thereafter. These providers must be STAR 3
to be eligible for application to the PA Early Head Start Program.

Children enrolled in center-based PA Early Head Start can not be included in FTE Child
Care Count for STARS. Programs serving children from different funding sources in the
same classrooms should be cost allocating all the expenses of the classroom including the
teacher’s salaries to the appropriate funding sources.

G. Relationship to Child Care Works Subsidy

Those applicants who participate in Child Care Works Subsidy may not enroll children in
PA Early Head Start and the Child Care Works Subsidy program. Delegate applicants
may submit PA Early Head Start applications for center based programming that operates
between 8 to 10 hours. Operating time is designed to best support those eligible children
from families that are working or in job training and need full day full year services.
OCDEL provides center-based funding at an adequate level to address family need.

H. Grant Awards

PA Early Head Start center-based programs are full day, full year programs. Full-day
programs must provide a minimum of 8 hours per day for at least 250 days per year of
instructional activities or services. Full-day programs may receive up to but no more
than $15,875.00 per child. Home-based groups are weekly 90 minute home visits over a
48 week period, with monthly group socializations. Home-based programs may receive
up to but no more than $5,865.00 per child. Per-child amounts are based upon the



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   projected amount to operate a high quality program and comply with the requirements of
   the Head Start Performance Standards.

   Funding requests must be fully justified in the new grant application and will not be
   awarded unless fully justified. Start up funding for equipment and supplies and funds for
   professional development and technical assistance will be negotiated with successful
   candidates after selection.


IV. Deadline and How to Get Help

   A. Overvie w Including Timeline for Letter of Intent, and Registering for Bidders
      Conferences and Phone Technical Assistance

   Entities seriously interested in applying for a New PA Early Head Start Grant are
   requested to submit an Initial Application, using the form available on Announcement of
   the PA Key website, www.pakeys.org. Download, fill out, and submit this form to RA-
   ocdearlylearning@state.pa.us, by October 28, 2009.

   All eligible providers of early childhood education are invited to participate in PA Early
   Head Start by applying for a competitive grant award. The Office of Child Development
   and Early Learning will provide assistance to applicants through:
       1. Bidders Conferences,
       2. Individual Assistance.

   More detail on the Bidders Conferences and Individual Assistance is provided in Sections
   B and C. below. However, if you plan to attend a Bidders Conference (C below)), you
   must make a reservation. You must register for this event no less than 2 business days in
   advance of the specific location which you plan to participate. Registration information
   is given below.

   B. Program Application Deadlines:

   October 15, 2009      Applications will be available for New Grants on the PA Key’s
                         website, www.pakeys.org .

   October 21, 2009      Bidder’s Conference - Philadelphia

   October 22, 2009      Bidder’s Conference- Harris burg

   October 23, 2009      Bidder’s Conference- Pittsburgh

   October 28, 2009      Initial Application is due by 4:00 PM.

   November 20, 2009 Deadline for Application Part II, received by 4:00 PM (must have
                     been selected to continue after Initial Application)



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    December 14, 2009 Projected Announcement of Approved New Grants. Funds will
                           only be available contingent on the approval of the OCDEL
                           application for Early Head Start Expansion.
Official Notification of grant awards cannot occur until OCDEL receives a Notice of
Federal Grant Award from the Department of Health and Human Services, Administration
for Children & Families, Office of Head Start.

C. Bidde rs Conferences

Staff from OCDEL will be traveling to the South East, Central and Western Regions of the
state on the following dates to answer questions and provide guidance and technical
assistance to potential applicants for New Grants on the application process and program
requirements.

Please bring a copy of this Guidance with you to the Bidders’ Meeting. It is available in the
Announcement section of the PA Keys website, www.pakeys.org. To RSVP and register for
a meeting, please fill out the registration form in Appendix B and fax it to Amber Repman, at
717-213-0584 or email ambrep@berksiu.org by the October 19, 2009 deadline.

The Bidders Conferences will be held on October 21-23, 2009. There will be a 3 hour
presentation on that date in each of locations listed below to maximize convenience for
potential applicants.

Philadelphia - SERK                  Harrisburg PaTTAN             Pittsburgh PaTTAN
October 21, 2009                     October 22, 2009              October 23, 2009
9:00AM -12:00 PM                     9:00AM -12:00 PM              9:00 AM-12:00 PM
Southeast Regional Key               6340 Flank Drive              3190 William Pitt Way
1500 South Columbus Boulevard        Harrisburg, PA 17112          Pittsburgh, PA 15238
2nd Floor (Water Street Entrance)
Philadelphia, PA 19147

D. Individual Assistance and General Information

We encourage applicants to seek individual assistance from OCDEL in completing the
application. Your questions are likely to differ based on what kind of entity you are.
Specific questions should be submitted to RA-ocdearlylearning@state.pa.us , or contact:

Tracey Campanini (717) 213-2066
tracam@berksiu.org

Sue Mitchell (717) 787-7489
susmitchel@state.pa.us

Debi Mathias (717) 346-9324
demathias@state.pa.us



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E. How to Apply for PA Early Head Start

PA Early Head Start is a two part application process. There is an Initial Application and an
additional Application II which potential partners will be asked to complete.

The following is some of the applicant specific information that is requested in the PA Early
Head Start application or is printed on the application. These terms and references are
defined below to assist applicants in correctly filling out their application.

1. Legal Name and Address
   This is the name and address that an agency uses on its federal W-9 form. It is used when
   registering for the agency’ Federal ID #. This can be verified by going to the
   Pennsylvania Department of State website – www.corporations.state.pa.us . Applicants
   for PA Early Head Start funds should check with the person who handles tax, legal or
   accounting matters for the agency to find out what this name, address and federal ID
   number is and use it where requested in the application. The correct legal name and
   address must be provided where requested in order to process an application. Failure to
   do so will result in significant delays in providing funding checks to approved applicants
   for 2009-10.

2. Vendor Numbe r
   The Central Vendor Management Unit is a storage database (CVMU). The Comptroller
   uses this account to store direct depository information. All agencies applying for PA
   Early Head Start must be pre-registered. A vendor number and account can be set up by
   registering on the Commonwealth of Pennsylvania Vendor Registration website and
   selecting the Non-Procure ment Registration Form. If you have any questions about
   Vendor Numbers, please contact Cathy Hoffmier at choffmier@state.pa.us or 717-265-
   8908 for assistance.

3. AUN Numbe r
   If the agency has done business with the Commonwealth, it will already have an AUN
   number. If you do not find your agency name, follow the directions to get an AUN
   number. If you have any questions about this process, please contact Cathy Hoffmier at
   choffmier@state.pa.us or 717-265-8908.

4. Tax ID numbe r or Federal ID #
   This is the NUMBER that an agency uses on its federal W-9 form. Applicants for PA
   Early Head Start funds should check with the person who handles tax, legal or accounting
   matters for the agency to find out what this federal ID number is when you check on your
   legal name and address. Use this number where requested in the application. The correct
   number must be provided where requested in order to process an application. Failure to
   do so will result in significant delays in providing funding checks to approved applicants
   for 2009-2010. This number is often referred to as the FEIN # by OCDEL staff.




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V. Eligible Children and Pregnant Women

   Early Head Start is a program designed to enroll low- income pregnant women, infants and
   toddlers prior to their 3rd birthday. For purposes of Early Head Start, low income is 100% of
   the Federal Poverty Guidelines. The Federal Poverty Guidelines can be found in Appendix
   A. Pregnant women may enroll at any time if eligible by income standards. Children can
   remain in the program through the end of the program year in which they turn three years of
   age or the time when their same aged peers would be enrolling in preschool programs. Of
   the group of eligible children, programs must fill 10% of their funded slots with children
   eligible for Infant Toddler Early Intervention Services.

   Information collected for family size and income must be verifie d before enrollment by
   seeing documentation of income that confirms the reported annual gross income. In addition
   to the mandatory program review, programs shall have the parent or guardian sign and print
   their name indicating that 1) the information provided is accurate to the extent of their
   knowledge and 2) they are giving you permission to provide this information to the
   Pennsylvania Department of Welfare as required for PA Early Head Start program reporting.
   Successful PA Early Head Start grantees will receive detailed instructions on determining
   child and family eligibility.

   All PA Early Head Start children or pregnant women must meet the income eligibility.
   OCDEL has prioritized services to eligible children and families that are supportive of
   English Language Learners and families moving toward economic self-sufficiency through
   job training or employment. The PA Early Head Start Grantee Application will require
   applicants to describe how they will enroll income eligible children in the priority areas.

   VI Program Planning

   A. Maximizing Existing Resources

   PA Early Head Start program’s purpose is to fill in gaps in services and to extend high
   quality learning opportunities to our infants and toddlers. The PA EHS program will not
   displace existing high quality programs that are in place and serving children. To accomplish
   this, applicants will need to use outreach and recruitment strategies that are coordinated with
   those of other early childhood programs in the local community.

   B. Planning as Part of the PA Early Head Start Application Process

   1. Planning Outreach Activities to Achieve Enrollment.

      Plans for reaching full-enrollment will need to be developed and implemented ahead of
      time in order for successful applicants to be prepared to deliver a high quality program
      beginning March 1, 2010.

      OCDEL will closely monitor recruitment planning and enrollment activities



                                                 10
   through the Infant Toddler Program Specialists who will be available to provide guidance
   to New Delegates. Any applicant hoping to be funded for PA Early Head Start should
   begin enrollment planning as soon as the application is submitted. Issues to address in
   this planning include:

   a. How the provider will make the availability of the program known?
   b. How families will get information about it?
   c. Who are the trusted community leaders that can assist in disseminating the
      information?
   d. In the area you wish to serve, what is the size of the “waiting list” for infants and
      toddlers for Child Care Works? How could you work with the CCIS to recruit
      children?
   e. What community partners already serve the population targeted for this program and
      how can they be encouraged to refer parents to this program?
   f. What publicity will be effective and how and when will it be accomplished?
   g. How will media be used?
   h. How should the business community be involved in recruiting activities?
   i. How will you reach non-English speaking families and/or families returning to work
      or job training?

2. Maintaining Enrollment and Attendance. What strategies will your program use to
   maintain enrollment and encourage consistent attendance of the families?

3. Planning for Program and Related Services for Children Enrolled in PA Early Head Start.
   An effective program will take the following needs into account in designing the program
   and linking it to appropriate supports, other services, and programs:

   a. Meals and Snacks. It is a program requirement that meals and snacks are provided.
      How will the program avail itself of the child and adult feeding programs offered
      through PDE’s Division of Food and Nutrition? See section VII. Program
      Requirements for more about meals and snacks.
   b. Space. How many classrooms will the program provide using the PA Early Head
      Start grant considering the space and capacity available? Each type of provider will
      have to be aware of and in compliance with any space requirements particular to the
      type of provider that it is. If the program is applying to offer home base services,
      what space will be used monthly for that activity?
   c. Staffing. How will the program recruit the necessary qualified Lead teachers,
      teacher, family service workers, home visitor, and consultants for the added
      program? Will there be different pay scales for staff in classrooms funded with PA
      Early Head Start dollars and classrooms that may be supported with other
      resources? Grants for PA Early Head Start provide per-child amounts sufficient to
      pay salaries that provide professional personnel compensation that meets the
      standards for PA Early Head Start, a high quality program with high expectations.
      OCDEL has developed benchmarks for minimum PA Early Head Start salaries:

       Lead Teacher- $26,000 - $30,000.00



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       Teacher - $21,600 - $24,000.00
       Aide - $8.00-$10.00/hour.
       Home-based teacher - $22,500 - $25,000

       The intent of this benchmark is to maintain a consistent and highly qualified teaching
       staff in PA Early Head Start, regardless of setting.

   d. Management. How will the program meet the fiscal, content area and other
      management and administrative duties, including the reporting requirements of the
      PA Early Head Start program and attendance at delegate meetings?
   e. Transportation. Will the program need to provide transportation for any of the
      children it hopes to enroll in order for them to attend? If so, how will this be
      accomplished? How will the program address supporting families’ transportation to
      required appointments?
   f. Referrals to health, social, and nutritional services. What are the resources in your
      community for families? Does your program maintain an up to date list of community
      resources?
   g. English acquisition education for children. Has your program worked with children
      who are learning English as a second language?
   h. Translation services for families who do not speak English. Will you be recruiting
      and serving families who speak languages other than English?


VII.   Program Require ments

Applicants must be able to demonstrate in their applications that the proposed PA Early Head
Start program will meet the program requirements that follow and address the topics
discussed. These requirements are grounded in the Head Start Performance Standards and
other OCDEL requirements, which are described more specifically below.

A. Head Start Performance Standards and Program Guidance.

All Head Start and Early Head Start Programs must operate in compliance with the Head
Start Program Performance Standards and Other Regulations, and the Head Start Act 2007.
These documents can be accessed on- line at http://eclkc.ohs.acf.hhs.gov/hslc , the link for
each in the lower left hand corner of the home page. This website is known as ECKLC (e-
click).

The Head Start Performance Standards and Other Regulations and communications from
OCDEL will provide ongoing program guidance to delegate grantees regarding service
delivery. OCDEL uses a numbered Announcement system to communicate policy
clarifications and program requirements to its partners. OCDEL Announcements are
distributed electronically to the contacts identified by each delegate grantee.




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B. Enrollment and Attendance

Full enrollment must be maintained at all times. OCDEL expects this to be demonstrated
through PELICAN enrollment statistics as a minimum of 100% enrollment throughout the
program year. A child will not be counted by OCDEL as enrolled if the child is not entered
into PELICAN. Therefore, it is very important that providers remain current with entering
all of their PELICAN enrollment data. When a child withdraws from PA Early Head Start,
the program has 30 calendar days to fill the vacant slot. Maintaining waiting lists with
children “on deck” will assure that vacant slots are filled immediately. Programs should
report this as a vacancy only if they are unable to enroll another child within the 30 day
timeframe.

The funding stays with the slot, not the child. When a child leaves a program, no charges for
un-used portions of the year may be incurred by that child.

Programs will be reporting each child’s daily attendance as part of their monthly reporting
requirements. It is expected that classrooms maintain an average of 85% daily attendance at a
minimum. Attendance is reported in the PELICAN system in which the program reports the
total number of days children attend class. Teachers and family service worker may need to
work with those families whose children are not coming regularly and do not have excused
absences.

More information regarding PELICAN is found in section VIII. Contracts, Reporting,
Monitoring and Meetings.


C. Comprehensive Services

Early Head Start services provided to infants, toddlers, pregnant women and their families
are comprehensive in nature. In addition to child development, EHS, addresses health, safety
and nutrition of the child and family; family goal setting and community referrals; parent
involvement and shared governance in program operations.

The objective of Child Development and Health Services is to ensure that, through
collaboration among families, staff and health professionals, all child health and
developmental concerns are identified, and children and families are linked to an ongoing
source of continuous, accessible care to meet their basic health needs. The Head Start
Performance Standards Sections 1304.2 through 1304.24 address Determining Health Status;
Screening for Developmental, Sensory and Behavioral Co ncerns; Extended Follow-up and
Treatment; Ongoing Care; Involving Parents and Individualization of the Program.

Key requirements for PA Early Head Start related to Child Development and Health Services
include:
Child Development
       1. Select and implement a curriculum that is aligned to PA’s Early Learning
           Standards, that includes goals and objectives for children; experiences for



                                             13
             children to achieve those goals; supports to children from parents and staff;
             materials and resources to achieve goals; is research based and based on sound
             child development principals.
          2. Implement a relationship based approach to child development that addresses the
             domains of cognitive, social emotional, language, motor and self help skills.
          3. Support social emotional development by establishing trusting relationships
             inclusive of children’s cultural and ethnic background.
          4. Include parents in program planning and provide them with opportunities to
             expand their knowledge and understanding of child development, observation and
             assessment.

Health:
          1. Connect children to ongoing source on continuous, accessible health care;
          2. Complete appropriate screening within 45 days of enrollment as outlined in the
             HS Performance Standards.
          3. Refer children with known or suspected developmental, dental or health concerns
             and ensure follow up care.
          4. For Programs electing to serve Pregnant women- referrals to Pre and post-natal
             care that includes continuous risk assessment, education, health promotion,
             mental health interventions and follow –up and a health staff home visit within 2
             weeks of an infants birth to ensure mother and child wellbeing.
          5. Promote effective dental hygiene.

Nutrition
        1. Complete a Nutrition assessment.
        2. Provide meals/snacks in accordance to the developmental level of the child in
           accordance with USDA meal pattern or nutrient standard menu planning.

Mental Health
       1. Consult with certified or licensed mental health providers to ensure identification
          and intervention to children in an effective and timely manner.
       2. Schedule regular on site mental health consultations involving staff and parents in
          order to support children with atypical behavior.

Family and Community Partnerships, FCP, covers the requirements to offer parents
opportunities and support for growth, so they can identify their own strengths, needs and
interests, and find their own solutions. The Head Start Performance Standards addresses
FCP in section 1304.40-1304.50. Services addressed by delegate grantees are: Family Goal
Setting; Accessing Community Services and Resources; Services to Pregnant Women who
are Enrolled in Programs Serving Pregnant Women, Infants and Toddlers; Parent
Involvement – General; Parent Involvement in Child Development and Education; Parent
Involvement in Heath, Nutrition, and Mental Health Education; Parent Involve ment in
Community Advocacy; Parent Involvement in Transition Activities, and Parent Involvement
in Home Visits.




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In order to support families’ success in PA Early Head Start, program staff may have to assist
parents in attending meetings or appointments by arranging transportation. Each grantee will
need to determine the best method to support parents, whether it is by utilizing an agency
vehicle, staff’s personal vehicle, or developing a collaborative relationship with a
transportation company.

Key requirements for PA Early Head Start related to Family & Community Partnership
Services include:
   1. Support parent’s development as advocates to make decisions for their children and
       families.
   2. Communicate directly or via an interpreter in the family.
   3. Conduct an assessment of the family needs and interests.
   4. Coordinate with other agencies to reduce duplication of services.
   5. Provide opportunities for families to be involved in Family Literacy Services.
   6. Welcome parents as visitors into center-based classrooms at any time.
   7. Invite parents to be involved in program planning.
   8. Establish collaborative relationships with community agencies.
   9. Participate on OCDEL Health Advisory Council
   10. Support transition of enrolled children by coordinating, sharing information and
       meeting.
   11. Connect families with the Head Start Grantee if families continue to be eligible for
       Head Start as the child turns 3 years.

In order to demonstrate compliance with the Head Start Performance Standards, delegate
agencies will be required to maintain individual child and family records. Delegates will
document individual child and family goals with progress on reaching those goals notated;
health records; screening and ongoing assessment records; transition plans and parent
volunteer hours. Additional clarification on child and family files will be review with
delegates in program orientation.

D. Program Governance

Delegate agencies must establish and maintain a formal structure of shared governance
through which parents can participate in policy making or in o ther decisions about the PA
Early Head Start program. This structure must consist of the following groups, as required:
 Policy Committee. This Committee must be established at the delegate agency level
    when the program is administered in whole or in part by such agencies (see 45 CFR
    1301.2 for a definition of a delegate agency).
   Policy Council. This Council will be maintained by OCDEL with a parent representative
    elected by each delegate to represent their program at regular meetings in Harrisburg.


E. Group Size Student/Teacher Ratio/ Caseload

Center-based groups have a ratio of 8 children to 2 staff, regardless of the age of children
grouped together. PA Early Head Start center-based groups may be groups with mixed ages,


                                             15
which is often referred to as Family Grouping. An example of this practice would be a class
of three infants, three 18-24 month olds, and two 24-36 month olds. The ratio of 8:2 remains
the same from infants through the time a child turns 3 years of age. While delegates may
develop center-based groups of children within the same age category, this is not a
requirement. In center-based classroom, it is expected that the same core group of staff
consistently work with the enrolled Early Head Start Children.

Over the course of the program year, the Lead Teacher or Teacher may be out of the
classroom completing home visits, conferences, and professional development or for illness.
On these occasions a qualified substitute must support the class to remain in ratio.

Home-based caseloads are based on one teacher/home visitor assigned to 11 children.
Caseloads may include pregnant women, infants and toddlers.

F. Home Based Socializations

The purpose of socialization experiences for infants and toddlers is to support child
development by strengthening the parent-child relationship. Delegates offering the home
based model will be required to offer at a minimum, a monthly socialization for the children
on their caseloads. Socialization is an opportunity for parents of enrolled children to come
together at a center or community based location to interact with their peers. Activities for
socialization should be planned to engage the caregivers and children with each other.
Socialization offers parents to observe their children in other settings and build on the goals
and activities from home visits and can link both child and family goals.

G. Staffing Qualifications

Providing children with consistent teachers is crucial in developing relationships with young
children. When staffing PA Early Head Start center-based classroom, delegates should
assign a consistent core group of adults to each center-based group. In a center-based
program there are 2 primary staff positions, Lead Teacher and Teacher. In order to allow
coverage during breaks, additional program staff can be used. There should be a limited
number of consistent staff over an extended period of time, in order to ensure secure
relationships develop between the teachers and children. Additionally programs may utilize
additional staff in support of the families needs, developing community resources and
outreach. The Family Service worker can work to meet the parent involvement and health
requirements with the enrolled families. Family service worker and other content area
specialist roles may be fulfilled by existing staff or by contracting with consultants.
The qualifications for center-based staff are as follows:
    1. Lead Teacher qualifications - a bachelor’s degree in early childhood education or
        child development.
    2. Teacher qualifications - a minimum of an Infant/Toddler Child Development
        Associate, CDA, or associate’s degree in child development or related field and have
        experience working with Infants and Toddlers.
    3. Aide- preferred CDA




                                               16
   4. Family Service Worker - an associate’s degree relate to a social service field and
      knowledge of local services, resources and the community.

Home Visitors must have a minimum of an associate’s degree in child development or a
related field. Home visitors must have a broad understanding of child developme nt and
community resources as their role is to support families in a more individualized fashion.
Other staff supporting the PA Early Head Start Program, whether full time, part-time or
contractual, must meet the following qualifications:
    1. Health Services Staff- must have training and experience in public health, nursing,
        health education, maternal/child health, or health administration. Any health
        procedures performed must be by a certified health professional.
    2. Nutrition Service Staff – Registered Dietician or nutritionist
    3. Mental Health Service Staff – Licensed or certified mental health professionals with
        experience working with young children and families.
    4. Child Development Service Staff – Minimum of an associate’s degree in early
        childhood or child development AND enrolled in a bachelor’s degree program to be
        completed by September 30, 2013.

H. Professional Development

All center-based and home visiting teachers will participate in the Program for Infant-
Toddler Caregivers, (PITC) during the first year of PA Early Head Start. Additional
professional development must include mandated reporting for all staff, environment rating
system, and the strengthening families approach. Professional development for PA Early
Head Start requires minimum of 24 hours of professional development annually provided by
Pennsylvania Quality Assurance Systems (PQAS) trainers.

Teachers and Home Visitors must develop and maintain an individual training plan to ensure
that the program requirements are met.

I. Required Screenings

Children are required to have screenings completed within 45 days of enrollment into the PA
Early Head Start Program. Screening for health, developmental, sensory, and behavioral
concerns must occur in collaboration with each child's parent, and within 45 calendar days of
the child's entry into the program. PA EHS delegate agencies must perform or obtain
linguistically and age appropriate screening procedures to identify concerns regarding a
child's developmental, sensory (visual and auditory), behavioral, motor, language, social,
cognitive, perceptual, and emotional skills. To the greatest extent possible, these screening
procedures must be sensitive to the child's cultural background.
OCDEL has selected and requires that the Ages and Stages Questionnaire (ASQ) as the
screening tool to use for all state funded early childhood initiatives. ASQ is quick and easy
to score and is ideal for use with parents as a primary reporter. Results can be reviewed to
determine the need for referral to Early Intervention.




                                              17
PA EHS delegate agencies must obtain direct guidance from a mental health or child
development professional on how to use the findings to address identified needs. Multiple
sources of information on all aspects of each child's development and behavior, including
input from family members, teachers, and other relevant staff who are familiar with the
child's typical behavior should be used in this process.

J. Curriculum and Assessment

Curriculum
PA Early Head Start delegate applicants must select a curriculum appropriate for the age of
children they are serving in their program. Consistent with the philosophy of the Office of
Child Development and Early Learning, any curriculum must align with the PA Learning
Standards for Early Childhood a copy of the standards can be downloaded from
http://www.pde.state.pa.us/early_childhood/cwp/view.asp?a=316&q=124386&early_childho
odNav=|10698|&early_childhoodNav=|6356|#Curriculum .

In addition to the curriculum selected, the activities selected for children to participate in
should be inclusive of children with disabilities and their individualized Family Service Plan
(IFSP). See Section K. Required Collaborations for more detail regarding Early Intervention
Birth to 3.

Home-based curriculum should provide activities and guidance on ways parents support
young children’s growth and development and include shared teacher-parent-child
experiences that promote the parent as the primary educator. This curriculum must also be
aligned with the PA Learning Standards for Early Childhood. It should encourage parents
to appreciate the importance of physical development; provide opportunities for children’s
outdoor and indoor active play, and guide children in the safe use of equipment. It should
also include all members of the household wishing to be involved with activities.

Assessment
The purpose of assessments is to guide instructional practice; to guide professional
development and technical assistance to programs; and to be able to report overall progress
of children participating. Frequent and ongoing assessment is required to provide feedback
to teachers and parents so they can adjust their practices and activities to children to meet
their needs and fill developmental gaps. In both the center-based and home based model,
parents should be included as part of the ongoing assessment team. Reporting this progress
through a formal method of child outcomes reporting must be conducted in accordance with
the assessment protocol.

OCDEL requires programs receiving PA Early Head Start funding to use the Ounce Scale
checklist and guidelines for their child assessments and to meet program reporting. If
children remain in PA Early Head Start after they turn 3 yrs of age, they would be assessed
using the Work Sampling System Checklist and Guidelines. PA Early Head Start delegates
may elect to use additional types of assessments and assessment resources at their discretion.




                                              18
OCDEL will provide new PA EHS delegate agencies with opportunities to attend training
that will be provided through the Regional Keys. Each agency will receive the necessary
teaching materials and individual checklists needed to use the Ounce Scale.

Parents are key partners in the process of ongoing assessment. Programs must discuss the
process with parents and include their observations in the ongoing data collection that
supports assessment. Center based programs must share formal assessment results with
parents at least twice annually via a parent conference. Home based programs should include
observations and ongoing assessment as part of the weekly home visit.

K. Learning Environme nts

Center-based classrooms, if part of a Keystone STAR 3 or 4 facility must meet the
Pennsylvania certification requirements. Other eligible providers must provide at least 40 sq.
feet of indoor space and 75 sq. feet of outdoor space for each child. The physical space’s
light, ventilation, heat and other arrangements must be consistent with the health, safety and
developmental needs of the children utilizing the space.
All spaces must ensure the safety of the children and afford children with disabilities access
to use the space. Infants and toddlers must be separated from areas in use by older children.

 Toys and materials must be made of non-toxic materials and along with the room be
sanitized regularly. Center-based programs will be required to develop policies and
procedures to address toileting and diapering in accordance with the Performance Standards
and sound hygiene practices. Programs choosing to use potty chairs for toddlers will need
access to a separate utilities sink for sanitization.

OCDEL evaluates the quality of early childhood environments using environment rating
scales. A system of evaluating center-based infant toddler rooms will be developed and
disseminated to successful delegates. It is expected that infant toddler rooms will be
evaluated using the Infant Toddler Environment Rating Scale, Revised, authored by Harms,
Cryer and Clifford. In the implementation year, delegate agencies will be required to attend
Environment Rating System training. Center-based classrooms will be evaluated beginning
in September 2010. PA EHS classrooms will complete all subscales of the environment
rating. It is expected that PA Early Head Start rooms achieve an overall score of 5.25
Classrooms with scores below the target on the ITERS will be required to complete an
improvement plan.

L. Required and Recommended Collaborations

The Performance Standards require enrollment of children eligible for early intervention. It
is expected that at least one child will be enrolled on each caseload who is receiving early
intervention services from the local Birth to Three Early Intervention program. PA Early
Head Start Programs will be required to regularly collaborate with the EI program to define
the process for referring children suspected of having developmental concerns; accepting
referrals from EI, defining communications, roles and responsibilities.




                                             19
Another required collaboration is with the local Head Start Agency if it is outside the
delegate agency. This requirement addresses developing procedures of referral and transition
of the child if the family remains eligible for Head Start services. Planning for transition
from Early Head Start begin when the child is 30 months old.

In order to meet the Performance Standards related to family requirements, it is
recommended that delegate develop collaborations with the following entities:
    1. Community health and dental providers
    2. Family Literacy Programs
    3. Child Youth and Family Services
    4. Community Action Programs
    5. Libraries
    6. Other local human and social services organizations.

M. Meals and Snacks

Nutrition services must be overseen by a staff or consultant that is a registered dietician or
nutritionist. Meals and snacks should provide a variety of foods and meet each child’s
feeding requirements, including children with disabilities and children with special medical
or dietary needs. There are no charges to families for meals or snacks which are provided
during the Early Head Start portion of the day in centers or for socializations. All formula
and food must be provided by the delegate, and proper refrigeration available for breast milk
if provided by the family.

Meals must be provided in a family style atmosphere which encourages communication,
bonding and opportunity to developmentally appropriate skill development. Home based
program must offer snack as part to the socialization requirement and must adhere to the
same guidance.

PA Early Head Start programs must investigate participation in a food reimbursement
program. The Child Adult Care Food Program has issued policy that Head Start and Early
Head Start Children are categorically eligible to participate. Information on CACFP can be
located on the PA Dept. of Education website www.pde.state.pa.us. It is listed under pre-K-
12; Student Services, CACFP.

N. Materials and Supplies

Center based programs- OCDEL provides funding sufficient to the delegate agencies to
purchase materials and supplies for a classroom of 8 children. Items purchased must be non-
toxic and age appropriate to the children in the classroom. In purchasing materials
consideration must be given to the characteristics of infants and toddlers; sufficient numbers
of similar toys that are safe and age appropriate must be available. Sleeping and feeding
equipment must meet safety standards.

Diapers, wipes, gloves and first aid supplies are also responsibility of the delegate agency to
purchase. Delegates may not require parents to provide these items.



                                               20
Home-based programs must also purchase materials and supplies for home visits and
socializations. Materials for home visits should be of a nature to demonstrate developmental
activities to parents as well as provide ideas for parents to utilize household objects to
support their children’s development. Additional consideration may be given to supplies and
materials to facilitate group socializations.

O. Comprehensive Emergency Response Plan

Each PA Early Head Start delegate must adopt and implement a comprehensive disaster
response and emergency preparedness plan. The plan must be developed in cooperation with
the local Emergency Management Agency and be consistent with the guidelines developed
by the Pennsylvania Emergency Management agency and other pertinent state
requirements. The plan must be reviewed annually and modified as necessary. A copy of
the plan must be provided to the county emergency management agency.

If the applicant does not already have such a plan in place, one must be developed. The
OCDEL has developed a tool kit that was prepared to assist child care centers in creating
their plan and is relevant to all provider types participating in PA Early Head Start. The kit
can be obtained by contacting Jenn Bender at jenben@berksiu.org or 800-284-6031. These
materials will provide all of the guidance needed to develop the required plan.

Another excellent resource which includes a self learning module and many other resources is
the Early Childhood Education Linkage System (ECELS) website. The ECELS website includes
many forms and suggestions from experts that help write “best practice” emergency plans.

VIII. Contracts, Reporting , Monitoring and Meetings

A. Contracts

Applicants that are selected for grant awards will be required to sign grant agreements stating
that they will comply with all requirements of the PA Early Head Start program. This phase
of the initiative will take place upon approval of the OCDEL application, and receipt of the
Federal Letter of Award to OCDEL. At that time, delegates will be notified. It is important
to note that the grant approval process will take on average 12 weeks from the time the
delegate returns the signed grant to OCDEL to acquire all the legal reviews and signatures;
but it may extend to 14 weeks since the beginning of the fiscal year is a very busy
procurement time. The grant agreement cannot be signed by your organization until all issues
are resolved in the application as notified by OCDEL. Your organization will need to
immediately address these issues so that the grant agreement can be entered into the
procurement process.

Delegates are expected to begin center classes or home visits by March 1, 2010. If a delay in
funding could be a barrier to your organization, applicants should begin considering
strategies to secure lines of credit from a financial institution. The line of credit should be
reasonable and based on the size of the program and the interest rate should be competitive to



                                              21
other rates being offered in the local market. If selected, OCDEL will draft a letter of
commitment for any provider that encounters problems acquiring a line of credit.

Costs incurred for interest on lines of credit are allowable expenses for the fiscal year
provided that the financing is secured from a bona fide third party financial institution. In
addition, a line of credit should be repaid as soon as possible to restrict interest costs to the
program.

The Department will pay the delegate a maximum fee per PA Early Head Start student. For
center-based programs this amount is expected to be $15,875.00 per child. For home-based
programs this amount is expected to be $5,865.00 per child. Budget details are reviewed
carefully to make sure that all costs are reasonable and appropriately budgeted to the PA
Early Head Start program. Start up costs and professional development will be negotiated
separately with successful applicants and should not be included in the proposal.

All new programs are to be in operation and fully enrolled by March 1, 2010 and fully
enrolled by April 1, 2010. If the program is not operational or if enrollment is less than
100% on April 1st , OCDEL reserves the option to reduce the size of the grant in accordance
with the number of unfilled slots and awarding these slots and funding to another delegate.

B.      Reporting

OCDEL utilizes the Pennsylvania Enterprise to Link Information Across Networks,
PELICAN, a secure web-based system to collect information for its funded programs as part
of the Early Learning Network. Delegates will enter program, service location, staff, child
and attendance information into the system. PELICAN is linked with the OUNCE Scale
Online reporting system for child outcomes. Delegate agencies will be required to submit
reports into PELICAN monthly, quarterly and annually. Data entry into PELICAN requires
access to an internet accessible computer.

As part of the Head Start Performance Standards delegates will be required to develop a
system of reporting Early Head Start Activities, fiscal reports, human resource reports and
enrollment to both the Policy Council, local governing body and OCDEL PA Early Head
Start Advisory.

C.      Monitoring

The Department must establish requirements to ensure the quality and effectiveness of the
program and to monitor approved providers. All delegates must provide assurances of their
willingness to comply with monitoring requirements.
To gather information and to assure an appropriate partnership, these are the anticipated
requirements for the 2009-10 year:
  1. Site visits by program specialist to the PA Early Head Start programs and for meetings
      with administrators and others.
  2. Participation by grantees in both the self-assessment and outside-assessment
      components of the ITERS assessment.



                                                22
 3. Participation in the Early Learning Network, ELN, reporting for Child Outcomes for
    programs and for financials through FAI.
 4. Provision of required information to OCDEL through narrative and budget reports
    submitted on a monthly or quarterly basis and other informational requests.
 5. Attendance at the required Delegate meetings.

Delegates will participate in the Federal review process which will occur in the first program
year and every three years there after.

Staff will be making periodic site visits to learn about program operation and to identify
model programs and practices. Classroom observations and reviews of reporting measures
will be conducted to assure adherence to the PA Early Head Start program requirements.

In FY 09-10 we expect that all new programs will be developing Continuous Quality
Improvement Plans

D. Meetings

In order to implement and maintain a high quality program, OCDEL anticipates the need to
convene meetings on the following schedule:
     OCDEL PA Early Head Start Delegates meeting – Program administrators, three
        times in Harrisburg
     OCDEL Policy Council- Representative from delegate Policy Committee, quarterly in
        Harrisburg
     Delegate Policy Committee and Governing Board Meetings – Enrolled parents,
        minimum of 9 times annually at delegate location.
There may be additional meetings as OCDEL identifies need.




                                              23
Program Budget

  The PA Early Head Start grant will be a federal grant awarded to OCDEL. The fiscal
  year for grant purposes operates from October 1 through September 30. In this initial
  application, delegates should submit funding requests for a full year of funding. Potential
  delegates will have individual conversations with OCDEL staff regarding initial funding
  awards based on the anticipated initial program year of start up and 7 months of program
  services.

  A. Budget Detail and Justification: A detailed budget must be prepared as part of the
     funding application.

  B. Child Health and Development Salaries: (Line 1 and 1a) Report Child Health and
     Development salaries in line 1 of the detailed budget. Staff in this category includes
     teachers, teachers’ aides, substitutes, EHS program coordinators, content coaches,
     education coordinators and professional development staff who work directly with
     children. OCDEL reserves the right to decrease an applicant’s total funding if
     allocated resources are not used to meet OCDEL salary ranges.

     Full- time teaching staff should be provided a benefit package. NOTE: We believe
     that there are sufficient resources in the allocation per child amounts to provide health
     care in the benefit package.

  C. Program Design and Manage ment, Family and Community Partnership and
     other PA Early Head Start Salaries and Benefits; Report these in lines 2-4a of the
     detailed budget. These categories include staff budgeted to PA EHS that are not
     considered teachers, teacher aides, Pre-K program coordinators, content coaches,
     education coordinators and professional development staff who work directly with
     children.

  D. Categories of spending: the following are line item categories for spending:
         Category                                                       Range
         Salaries (lines 1, 2, and 3)                                   42%-68%
         Benefits (lines 1a,2a, 3a, and 4a)                             10%-24%
         Contracted Services (lines 7b and 8)                           0%-6%
         Supplies (line 5)                                              2%-6%
         Nutritional Services (line 7)                                  0% -8%
         Staff Development (line 9)                                     2%-5%
         Space Related Costs (lines 7c, 7e, 7f, 92)                     5%-15%
         Repair and Maintenance (line 7d)                               0%-3%
         Management Related Supplies (line 5a)                          0%-4%
         Equipment (line 6)                                             0%-4%
         Transportation (line 91)                                       0%-4%
         Parent Services (line 7a)                                      0%-2%
         Other Program Costs (lines 7g-7j)                              0%-7%



                                            24
   E. Cost Allocation: Because PA Early Head Start funds are to be used solely for the
      benefit of the children and families enrolled the PA Early Head Start program;
      agencies must properly allocate program costs. This is necessary when there are
      different funding sources paying for similar services so that each program is charged
      its fair share of program costs. Agencies are encouraged to work with their
      accountant to establish a cost allocation plan for allowable costs that fairly and
      reasonably apportions costs.

       The following are some examples of how cost allocation methodologies can be
       applied by cost categories:

           COSTS                                   BASIS
           Personnel Costs (mixed classroom)       Number of Children
           Personnel Costs (multiple classes)      Time
           Space and Utilities                     Square Footage/Classrooms & Time
           Instructional Supplies                  Number of Children
           Classroom Equipment                     Number of Children

   F. Expenditures: Grantees are expected to maintain books, records, documents, and
      other evidence in sufficient detail to support all claims against the PA Early Head
      Start funding. Grantees must also maintain an inventory list of equipment with a
      purchase price exceeding $5,000. All documentation for the PA Early Head Start
      program must be maintained for 7 years. The Department reserves the rights to cost
      settle with a grantee for non-allowable costs and/or undocumented costs.

   G. Monthly Payme nts : The monthly payment will equal 100 % of the total grant
      amount divided by 12 pending approval of the grant amendment. PDE reserves the
      right to withhold monthly payments for non-submission of required reports. Please
      note that monthly payment amounts may be accelerated or held based on the figures
      submitted on the Quarterly Report-Reconciliation of Cash on Hand..

   H. Final Payme nt: Any unpaid funds owed to the Grantee as of September 30 will be
      reserved until receipt of the final fiscal reports.

   I. Segregation of PA Early Head Start Funding: All funds provided by the
      Department for the PA EHS program must, at a minimum, be segregated from other
      funds through the use of a general ledger or other acceptable accounting practices.


The budget template below will be available with the Initial Application as an ECEL
document for ease of completion.




                                            25
Budget Categories                                  Proposed Cost $   Descripti on
1 EHS related Child Health and Develop ment
Salaries
1a EHS related Child Health and Develop ment
Benefits
2 EHS related Program design and Management
Salaries
2a EHS related Program design and Management
Benefits
3 EHS related Family and Co mmunity Partnership
salaries
3a EHS related Family and Co mmunity Partnership
benefits
4 Other EHS related salaries
4a Other EHS related benefits
5 EHS related supplies for Program
5a EHS related supplies for Management purposes
6 EHS Equip ment
7 Nutrit ional Services
7a Parent Services
7b EHS Child Services Consultants

7c Space Related Costs for EHS
7d Building Maintenance/Repair and Other
Occupancy costs
7e Utilit ies and Telephone for EHS
7f EHS Building/Ch ild Liab ility Insurance
7g Accounting and Legal Serv ices for EHS

7h Publication/Advertising/Printing

7i Substitutes (if not paid benefits)
7j Non-student Travel costs
8 EHS Contracted Serv ices
91 Student Transportation for EHS
92 Construction costs related to renovations for
new classroom or p layground start-up
93 Funds passed through to EHS partner(s)
TOTAL from OCDEL
Non Fe deral Match 20%
TOTAL Program




                                                           26
                                  PA Early Head Start
                                      Guidance
                                     Appendix A




                The 2009 Poverty Guidelines for the
          48 Contiguous States and the District of Columbia
            Persons in family                      Poverty guideline
                       1                                  $10,830
                       2                                  14,570
                       3                                  18,310
                       4                                  22,050
                       5                                  25,790
                       6                                  29,530
                       7                                  33,270
                       8                                  37,010
     For families with more than 8 persons, add $3,740 for each additional person.


    SOURCE: Federal Register, Vol. 74, No. 14, January 23, 2009, pp. 4199 –4201


The poverty guidelines (unlike the poverty thresholds) are designated by the year in
which they are issued. For instance, the guidelines issued in January 2009 are
designated the 2009 poverty guidelines. However, the 2009 HHS poverty guidelines
only ref lect price changes through calendar year 2008; accordingly, they are
approximately equal to the Census Bureau poverty thresholds for calendar year 2008.
(The 2008 thresholds are expected to be issued in final form in August 2009; a
preliminary version of the 2008 thresholds is now available from the Census Bureau.)




                                          27
                                           Appendix B

                            Early Head Start Bidders Conference
                                   October 21 – 23, 2009

                        Registration Form – Only one person per form

Person Attending:

Title:

Agency Name:

Agency Address:



Phone #                                           E-mail:


Please place a check in the box next to the location you wish to attend:

         October 21, 2009, 9:30 am – 12:30 pm
         SERK - Southeast Regional Key
         1500 South Columbus Boulevard
         2nd Floor (Water Street Entrance)
         Philadelphia, PA 19147

         October 22, 2009, 9:00 am – 12:00 pm
         Harrisburg PaTTAN
         6340 Flank Drive
         Harrisburg, PA 17112

         October 23, 2009, 9:00 am – 12:00 pm
         Pittsburgh PaTTAN
         3190 William Pitt Way
         Pittsburgh, PA 15238

     Please Fax (717-213-0584) or Email (ambrep@berksiu.org) to Amber
                                 Repman
                          by October 19, 2009.


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