April 11, 2011
RE: Title Insurance Services Provider Request for Qualification (“RFQ”)
Dear Prospective Respondent:
The Philadelphia Housing Development Corporation (“PHDC”) is issuing this Request
for Qualifications (“RFQ”) in order to procure the services of qualified professional
firm(s) to provide title insurance services for PHDC. The expected services shall include
providing title searches, reports, clearing encumbrances, title insurance commitments and
policies, conducting closings and document preparation, examination and recording of
documents for PHDC’s Real Estate Department. The respondent must demonstrate its
capability of adequately meeting the demands of PHDC with respect to the requirements
of this RFQ. At its discretion, PHDC will contract with one or more Title Insurance
Services Providers who will perform and supply all of the services requested pursuant to
The selected provider must be in a position to commence responsibilities for the Title
Insurance Services Provider on or about July 1, 2011. A professional services
agreement(s) (“Contract”) between the selected applicant(s) and PHDC shall be executed
for a one-year term with options to renew, at the sole discretion of PHDC, for two (2)
consecutive one (1) year extensions or any portion thereof.
PHDC is soliciting Title Insurance Services Provider qualifications through this RFQ
pursuant to the determination that such a process best serves the interest of PHDC for the
services of a qualified title insurance services company(-ies).
In order to be considered, submissions (original plus three copies) must be delivered no
later than 4:00 p.m., Friday, May 13, 2011 to:
Manuel Costa, Real Estate Specialist
Philadelphia Housing Development Corporation
1234 Market Street—17th Floor
Philadelphia, PA 19107
All respondents are urged to review the attached package carefully. Although questions
may initially be presented by telephone, they may ultimately be required to be presented
in writing and become the subject of an addendum to this RFQ. Questions are to be
initially addressed by calling me at 215-448-3139.
Thank you for your interest in this Title Insurance Services Provider Request for
Real Estate Specialist
REQUEST FOR QUALIFICATIONS
TITLE INSURANCE SERVICES PROVIDER
The Philadelphia Housing Development Corporation (“PHDC”) is a nonprofit
corporation organized and existing under the laws of the Commonwealth of
Pennsylvania. Its purposes include, but are not limited to, the promotion of sound
community development and growth in the City of Philadelphia and the development and
rehabilitation of housing for low and moderate income people.
PHDC is issuing this Request for Qualifications (“RFQ”) in order to
procure a qualified professional Title Insurance Services Provider(s) to
supply services that will include, but not be limited to, title searches,
clearing encumbrances, title insurance commitments and policies,
conducting closings and document preparation, examination and recording
documents for PHDC. The respondents must demonstrate their capability
to adequately meet the demands of PHDC with respect to the requirements
of this RFQ. At its discretion, PHDC will contract with one or more Title
Insurance Services Provider(s). If PHDC contracts with more than one
Title Insurance Services Provider, all such Title Insurance Services
Providers will be placed on a list so that services of providers are used on
a rotational basis.
II. RFQ PACKAGE
This RFQ package shall set forth the information required to be submitted
and describe the process used and rights of PHDC with regards to the
process. This RFQ package shall consist of the following documents
which are attached hereto:
• A description of the services and work to be provided by the
selected respondent(s) (“Scope of Services”); and
• A Qualification Form.
III. CONTRACT WITH PHDC
A. The selected Title Insurance Services Provider(s) must be in a
position to commence responsibilities for the title insurance
services on or about July 1, 2011. The selected provider(s) shall
enter into a professional services agreement (“Contract”) with
The contract will have an initial term of twelve (12) months with
options to renew by PHDC for up to two (2) additional consecutive
twelve month periods or any portion thereof.
C. Compensation and Fees
1. The amount of compensation will be determined by the
responses received and as approved by PHDC.
2. Pricing for services should be the same as those used for
the Veterans Administration, Housing Urban Development
and other governmental agencies.
D. General Terms and Conditions
The Contract shall be subject to certain general terms and
conditions which cover, but are not limited to, the following:
• Administrative requirements;
• Conflict of interest;
• Insurance requirements; and
• Affirmative Action.
IV. CONTENT TO RESPONSE
A. All responses must be complete and address all requested
information set forth in the Qualifications Form. The submission
deadline is Friday, May 13, 2011.
B. The outline of services set forth in the Scope of Services is an
outline of the minimum services required by PHDC. In its
submission, each respondent is encouraged to provide alternative
or additional services and innovative business propositions in
accordance with the requirements of the RFQ. The qualified Title
Insurance Services Provider(s) will be selected by PHDC on the
basis of their qualifications as determined by PHDC and its
C. All responses must include the price of services (i.e.
deed/document preparation, title examination, title searches, title
commitments, policies, etc.)
PHDC reserves the right and may exercise one or more of the following
rights and options with respect to this RFQ:
A. to accept one or more submissions;
B. to reject any or all submissions;
C. to use criteria other than price in determining the Title Insurance
Services Provider(s) with which it will contract. PHDC is not
bound to award a contract(s) to the proposal(s) with the lowest
D. to supplement, amend or otherwise modify this RFQ;
E. to cancel this RFQ with or without the substitution of another
F. to issue additional or subsequent solicitations for qualifications or
G. to conduct investigations with respect to the qualifications of any
Title Insurance Services Provider;
H. to change any time for performance set forth in this RFQ;
I. to waive any non-compliance of any submission with the
requirements of this RFQ; and
J. to negotiate with one or more Title Insurance Services Providers as
PHDC, in its sole judgment, may deem to be in its best interest.
VI. MINORITY, WOMEN AND DISABLED OWNED BUSINESS
In furtherance of Federal guidelines and the Citywide anti-discrimination
policies of the City of Philadelphia in awarding City sponsored contracts
as set forth in Chapter 17-500 of the Philadelphia Code and the Mayor’s
Executive Order 2-05. It is the policy of PHDC to engage firms who are
committed to affirmative action and equal opportunity for minority,
women- and disabled-owned entities (“M/W/DBEs”). In conformance
with this policy, Title Insurance Services Providers are prohibited from
discriminating and are encouraged to establish subcontracting
commitments with M/W/DBEs on an equitable basis with other firms. In
this regard, we anticipate significant M/W/DBE participation. Title
Insurance Services Providers should submit documentation of their efforts
to include M/W/DBEs, the names and certification numbers of the
M/W/DBEs contacted and/or proposed to perform any of the Scope of
Services and the proposed M/W/DBE participation levels. PHDC reserves
the right to request this information as well as any additional information
from time to time during the term of the Contract(s) with any selected
Title Insurance Services Provider(s).
SCOPE OF SERVICES
The successful Title Insurance Services Provider(s) shall provide the PHDC Real Estate
Department with, among other things, title insurance commitments, policies, document
preparation and conducting closings. They shall also search and report on, taxes,
judgments, liens, and encumbrances.
Knowledge of PHDC’s housing programs and applicable Federal, State and local
requirements as they relate to the transfer of real estate is necessary. The selected Title
Insurance Services Provider(s) will be expected to have adequate knowledge of
applicable taxes and tax abatements that are applicable to properties being acquired or
disposed of by PHDC.
Title reports shall be ordered on an “as needed” basis. All title requests will be made by
PHDC’s Real Estate Department by fax using PHDC’s REQUEST FOR TITLE
REPORT AND/OR APPRAISAL REPORT form. Two (2) copies of the completed
reports are to be delivered to PHDC within (10) working days from the date of order by
PHDC’s Real Estate Department. Delivery of original reports shall be by mail.
Duplicates of reports may be sent to PHDC by fax or email.
Payment will be made in accordance with the standard industry fees as set forth on the
HUD-1. In the event that requested services are not related to the sale or disposition of
property, approved payments would be made, once an invoice is submitted, according to
the fee schedule provided by the selected Title Services Provider(s) and deemed
acceptable by PHDC.
REQUEST FOR QUALIFICATIONS FOR
TITLE INSURANCE SERVICES PROVIDERS
Real Estate Specialist
Philadelphia Housing Development Corporation
1234 Market Street, 17th Floor
Philadelphia, PA 19107
________________________ acknowledges receipt of PHDC’s invitation to submit
Qualifications for Title Insurance Services Providers, dated April 1, 2011, and hereby
submits the following in response thereto:
Instructions: All items must be completed. Additional sheets, referenced by item
number, should be attached where more space is required for a full answer.
Charts, diagrams and exhibits may be utilized, if desired.
A. Background Information
1. Name, address and telephone number of Title Insurance Services
2. Description of legal entity of Title Insurance Services Provider
(i.e., corporation, partnership, limited liability company,
3. Documents that establish Title Insurance Services Provider is
presently qualified to do business in Commonwealth of
4. State of incorporation or organization of Title Insurance Services
5. Documents that establish that the Title Insurance Services
Provider, and all of its subsidiaries and affiliates, are not tax
6. Name(s), title(s) and business address(es) of person(s) responsible
for preparing this form; and
7. Name(s), title(s) and business address(es) of person(s) to whom
communications respecting this form should be directed, if
different from #6 above.
B. Title Insurance Services Provider’s Experience
1. Attach a general statement describing the firm, its size, number of
employees, hours of operation and primary business. Outline the
firm’s commitment to providing the services requested in this RFQ
and its management philosophy.
2. Attach a description of Title Insurance Services Provider’s
experience in providing services for governmental/housing
authorities or other related entities. Include dates, locations and
scale of services and a list of three (3) previous contracts requiring
work on the type identified in the Scope of Services for the RFQ
(“Scope of Services”) including the names, titles and telephone
numbers of one or more officials, from each of these clients who
may be contacted as references.
3. Provide a statement and/or information regarding the Title
Insurance Services Provider’s ability to satisfy all applicable
Federal, State and local licensing and regulatory requirements.
4. Attach a description of the Title Insurance Services Provider’s
financial status which is sufficient to enable PHDC to evaluate the
financial qualifications of the Title Insurance Services Provider.
The description should include, but not be limited to:
a. Bank references.
b. A copy of the firm’s errors and omissions insurance
coverage. PHDC will require the successful Title
Insurance Services Provider(s) to provide evidence of
errors and omissions (E&O) coverage of not less than One
Million Dollars ($1,000,000.00). Such insurance shall
extend to any covered act, error or omission in the
performance of services under the Scope of Services
committed by the Title Insurance Services Provider or
alleged to have been committed by the Title Insurance
Services Provider or any person for whom the Title
Insurance Services Provider is responsible.
c. Present credit rating information (specify if other than
Dunn & Bradstreet).
(1) The Title Insurance Services Provider’s current
financial statement and a current audited statement
of conditions audited by a Certified Public
d. An explanation of any present overdue indebtedness to any
governmental unit or agency, or any outstanding claim or
demand for such indebtedness.
C. Title Insurance Services Provider’s Management Plan
1. Attach information which will identify the person who will serve
as Project Manager, including his or her qualifications, resume,
experience in performing and/or managing the work required in the
Scope of Services, and a list of three (3) previous contracts in
which said person served as Project Manager. Individuals must
have no less than five (5) years of experience in providing the
2. Attach information which will identify other personnel who will be
assigned to complete the work under the Scope of Services,
indicating the role each will play in completing the work, and
including for each person a resume which sets forth his or her
qualifications and relevant experience. Individuals must have not
less than five (5) years experience in providing the services
3. Provide comments on any conflict of interest which may arise from
providing services to PHDC.
4. No work is to be subcontracted by the selected Title Insurance
Services Provider(s) unless approved in writing by PHDC prior to
beginning any such work.
5. In furtherance of the Federal guidelines and Citywide anti-
discrimination policies of the City of Philadelphia in awarding City
sponsored contracts as set forth in Chapter 17500 of the
Philadelphia Code and the Mayor’s Executive Order 2-05, it is the
policy of PHDC to engage firms who are committed to affirmative
action and equal opportunity for members of minority groups,
women and disabled individuals. The submission must indicate
that the firm and its proposed subcontractors, if any, do not
discriminate by race, color, creed, national origin, age, disability or
sex in hiring. The submission may include information on the
utilization of minority group members, women and disabled
individuals in the firm’s workforce in general, and as proposed for
the Scope of Services.
D. Proposed Pricing
Pricing for services should be the same as those used for the Veterans
Administration, Housing Urban Development and other governmental
The respondent must provide an estimate of the amount of time needed to
complete and deliver to PHDC for each item listed in the RFQ.
F. Acknowledgments and Conditions
1. The respondent acknowledges that it has received, read and agreed
to the provisions of the Qualifications Document for Title
Insurance Services Providers. The respondent agrees that if its
submission is accepted, the respondent will enter into a written
agreement with PHDC.
2. The respondent’s proposal constitutes a firm offer. A certified
copy of the respondent’s corporate resolution or other proof of
authority to submit this proposal as a firm offer must be attached.
PHDC is soliciting competitive Title Insurance Services Provider submissions pursuant to
a determination that such a process best serves the interests of the public. The respondent
acknowledges that it is PHDC’s right to accept or reject any or all submissions; modify or
amend, with the consent of the respondent, any submission prior to acceptance; waive
any informality; and effect any agreement otherwise, all as PHDC in its sole judgment
may deem to be in its best interests.
All terms and conditions of the Qualifications
Documents are hereby acknowledged and agreed to:
Title Insurance Services Provider