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					Michael Hillard | Goldstein Library Tutorial Modules | project plan




              Goldstein Library
         Audio Tutorial Modules Upgrade
                                         project plan



                                Michael Hillard
                                 August 1, 2010




Table of Contents


                                                                      Page | 1
Michael Hillard | Goldstein Library Tutorial Modules | project plan




Michael Hillard ............................................................................................................................................. 1
Executive Summary....................................................................................................................................... 3
Part 1 | Introduction ..................................................................................................................................... 4
Part 2 | Planning Phase ................................................................................................................................. 5
Part 3 | Work Breakdown ............................................................................................................................. 6
   Materials: .................................................................................................................................................. 6
   Procedure:................................................................................................................................................. 6
Part 4 | Wrap up ........................................................................................................................................... 7
   Deliverables: ............................................................................................................................................. 7
   Project Assessment: .................................................................................................................................. 8
   Hand off plan: ........................................................................................................................................... 8




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Michael Hillard | Goldstein Library Tutorial Modules | project plan




Executive Summary

                The Goldstein Library is the library for the College of Communication and Information at
        the Florida State University. This organization deals with students in the CCI, but not all of them
        are taking classes locally. As a result of this, introductory and training modules for new Masters’
        students are located on the blackboard site to help these distance learners. However, the
        information has become outdated, and is arraigned in blocks of text that are not very appealing.
        Also, audio readings had been made, but they must be redone to match changes in textual
        information. Plus, they were out of the way as small links that are easily missed.

                We will use YouTube as a free solution to hosting the videos files that contain the new
        voice-overs. The videos will also enhance areas of the blackboard presentation that are all text
        because clickable, inline video is more engaging to the end user than a wall of text.

                The plan takes into account the best and worst case scenarios with regards to time. A
        video that just has a still picture with a voice over will take less time than a full motion video
        with actors and 2D information such as screenshots. My plan estimates 8 – 14 hours per video,
        with 6 videos. The project is to be completed during the summer and before the fall orientations
        in Mid-August so that new students can benefit from the new information.




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Michael Hillard | Goldstein Library Tutorial Modules | project plan




Part 1 | Introduction

                  Goldstein Library is the "Library Science" library. It houses all of the texts related to
        information science, library science, and children-adolescent literature. It is also used as a
        testing ground for students of library science to practice library related skills. Often, students in
        the library science masters program are off site, since the IT and LIS masters programs are
        offered totally on-line. Therefore it is important to have tours and tutorials pertaining to the
        library itself, for these distance learners.

                 The Goldstein and the rest of Florida State University use a content management
        system called "Blackboard" or "Bb". This content management system links the students and
        teachers on-line. Students have access to all of the course materials for any specific course as
        well as calendars or grades. But, the Blackboard system is not only used for courses, but for
        individual organizations too. Goldstein is using the content collection to host and display media
        files.




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Michael Hillard | Goldstein Library Tutorial Modules | project plan




Part 2 | Planning Phase
                 For our purposes, there are two different ways to display content. One is to use the
        content collection to host the media files we want to share. We can embed the files as clickable
        links that download the file for viewing or saving. This method is fine for documents, but it is
        inconvenient for videos. The video must be downloaded fully, and then decoded, which it may
        not work on the client's computer.

                The other way, would be to make a custom html-based page that embeds the video
        hosted by YouTube. YouTube's videos are hosted using flash, and can be seen by almost
        everyone, and without leaving the host page. Or opening confusing download dialogs. I plan on
        converting the current pages into the latter form, so that the student may easily view the
        modules from within the browser, with no additional requirements.

                Alternatively, the Goldstein could re-record the new modules and provide the mp3 files
        in the content collection as they had been previously. But this will lack the clickable “in-line”
        player that YouTube provides.

               The only ways that this project might negatively affect Goldstein are that YouTube may
        be down, and the links would not load; or the user has not installed Flash or is using legacy
        equipment. But these cases are very rare, and in most cases the videos should be an
        improvement.




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Michael Hillard | Goldstein Library Tutorial Modules | project plan




Part 3 | Work Breakdown
Goldstein Library Introduction and Training Modules (Audio and Video Production)

Materials: (all of these materials are available at Strozier for faculty use.)
       Quiet, dead room (dead means “no-reverb” )
       Microphone
       DAW (Digital Audio Workstation)
       Editing software (Adobe Audition)
       Visual
       Camera for stills, video.
       Editing software (Adobe Premiere Pro)
       Master YouTube account.



Procedure:

                [half-hour]Design a “bookend” (placed at the beginning and end) logo for Goldstein’s modules
        to add consistency to the videos.
                [ongoing]The textual information will be re-written by the Head Librarian.
                [ongoing]We will meet to storyboard the videos. We will continue discussing this through e-mail
        or phone.
                [1 - 2 hours]Additional materials will be acquired such as video or photographs, as required by
        the storyboards.
                [1 hour]The voice recording will begin. I will record the instructions in a neutral, narrator voice.
                [1 hour]Next, the audio must be cleaned up and edited (i.e. add compression, remove breaths
        and long breaks, De-ess, etc.)
                The resulting audio will be sent to the head librarian to be approved for performance or errors;
        and be re-done if necessary.
                [4 - 6 hours]The video production will begin. Start with the audio track, time the visual
        materials around the narration, apply the bookend logo to the video.
                [1 - 4 hours]Upload to YouTube, adjusting for quality
                Submit private versions to the head librarian for approval, redo if necessary.
                Repeat for all modules. There are 6.
                [half-hour] Update all the blackboard pages



        Time breakdown for one video - [8 - 14 hours]
        6 videos - [48 - 84 hours]
        at $50/ hour [$2,400 - $4,200]



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Michael Hillard | Goldstein Library Tutorial Modules | project plan




Part 4 | Wrap up

Deliverables:
                The deliverables for this project are being hosted on my own YouTube account
        until the Goldstein can provide me with an official account. At the moment they don’t
        have their current YouTube account information on hand.

               Security of the videos was a concern when the project was designed; the main
        problem being that videos could only be set to public or private. Private videos would
        not have worked because they have a limited number of plays, and public videos could
        be viewed out of context by searching YouTube (or related videos). Luckily for me,
        YouTube added a third kind of permission to videos very recently. The permissions on
        the videos are set to “unlisted” and therefore are only available from the links in
        blackboard.

                Also worth noting, as it turns out, the codec with the framerate/resolution I used
        reduced the time to render and to upload and be processed by YouTube substantially.
        So this step for each video ended up being 10 – 15 minutes and not 1 -4 hours.




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Michael Hillard | Goldstein Library Tutorial Modules | project plan




Project Assessment:
                This project ended up being far less work than originally intended. When the
        project was first discussed with the sponsors, the only video that I was to remake was
        the virtual tour. This involved filming the Library, and its staff explaining all of the
        different aspects of it. This would have been a massive undertaking by itself, and worthy
        of more than 60 hours of filming, editing, voice-overs (not only me, but the staff too!).

                However in the preliminary stages, it was decided that I would also redo the
        audio modules, but I had to wait for the text to be updated. In the course of waiting a
        month for the ok to record, it was not only decided that the tour video would be too
        much time at that point, but also the staff would not be in the library on a regular
        schedule for much of the summer. The new acceptable minimum goal became getting
        the new audio recorded, uploaded to YouTube, and embedded. This is the assumed goal
        of the project presented in this document.

               Then, during the first month of waiting, a chunk of my tooth fell off and I ended
        up having to get a root-canal. This unknown unknown stagnated my voice work
        altogether, and led to some missed class for appointments (a couple drillings, the
        crown, etc...as of writing this, I’m still not done with my appointments).

                It was around this time that communication broke down. We had agreed to E-
        mail each other instead of meeting face to face at the library, so we proceeded to
        mutually not E-mail each other for a while; this isn’t surprising, as this project isn’t
        Goldstein’s highest priority.

                Finally, we were able to get the scripts completed, and I recorded them. With
        pending uploads to YouTube. The actual goal of getting newer audio on the pages is
        complete, with the exception of some minor video editing (animated screenshots of
        directions) on two of the videos. The remaining four videos will remain still shots with
        voice-overs.


Hand off plan:
               I plan to continue to work with Goldstein until they are satisfied with the videos,
        and I may still shoot the new virtual tour video in the future if they invite me to do so.




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