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					                                   RECORD OF PROCEEDINGS

CITY OF MUNROE FALLS REGULAR COUNCIL MEETING

HELD TUESDAY, FEBRUARY 6, 2007 AT 7:00 P.M.
Mr. O’Donnell called the meeting to order at 7:02p.m.

Mrs. Laubaugh led the opening.

Councilpersons present: Dave Bertsch, Cathy Laubaugh, Mike O’Donnell, Laurie Madden, Bob
Pitz, Gary Toth and Bob Beesley.

Also present: Mayor Larson, Law Director Jack Morrison, Director of Finance David Bailey, Fire
Chief Jim Bowery, Police Chief Scott Bellinger, Park Board member Ron Meyer, and Deputy Clerk
of Council Amy Locy.

Approval of Minutes:
     Mr. Beesley made a motion to approve the minutes of the Special Council meeting held
Tuesday, January 16, 2007. Mr. Toth seconded the motion.

Roll call:
Mrs. Madden – yes                     Mr. Pitz – yes                Mrs. Laubaugh – yes
Mr. Bertsch – yes                     Mr. Toth – yes                Mr. Beesley – yes
Mr. O’Donnell - yes
The motion passed.
                                    REPORTS OF OFFICIALS

Mayor's Report:
1.       Mayor Larson presented a new gavel and strike plate for Council Chambers. This new
equipment was hand-made and donated by Planning Commission member Bill Miloscia.
2.       Mayor announced that the COG is down to five communities:
Stow             Munroe Falls          Tallmadge              Silver Lake           Mogadore
He explained that it has already been decided that the COG dispatch center will be built in Stow.
The Mayor explained that previously Cuyahoga Falls was not on the 800mHz system, so they were
not good candidates for the COG. Now Cuyahoga Falls is on the same system as everyone else
and is ready to join the COG. He said that there is a motion on the table to include Cuyahoga Falls
into the COG, but that Stow holds the majority of votes and he does not feel confide nt that Stow
will vote to let Cuyahoga Falls in. He said that Cuyahoga Falls is considering forming their own
COG and has invited Munroe Falls and Mogadore to join in. He said that Bath and Boston Heights
are looking into joining Cuyahoga Falls as well. He explained that greater population and crossing
county boundaries will look very good for this new COG. Mayor Larson explained that our current
COG has an out date of February 13th and he is unsure of the ramifications if Munroe Falls pulls
out of the COG after that date. Mr. Morrison to look into this issue. Mayor Larson asked for a
motion to authorize him to pull out of the COG on February 13 if the deadline date is not extended.

Mr. O’Donnell asked about the current dispatch agreement with Tallmadge. Mayor Larson said that
the contract is valid for five (5) years. Mr. Morrison would have to look at the contract to advise if
the City can get out of the contract or if the costs will rise once the COG dispatch takes over. Chief
Bellinger confirmed that the City is in the second year of the current contract.

Mrs. Laubaugh said that with no cost estimates it seems like a blind shot in the dark. She said that
the COG could really sock it too us. She asked if there are provisions to get back into the COG if
we decide to get out now. Mayor Larson explained that there are provisions to vote in new
members, but it goes by population and Stow has the largest population. This is why he is not
confident that Cuyahoga Falls will be accepted as a new member.


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                                   RECORD OF PROCEEDINGS

CITY OF MUNROE FALLS REGULAR COUNCIL MEETING

HELD TUESDAY, FEBRUARY 6, 2007 AT 7:00 P.M.
Mr. Pitz said that with Stow having all the power, he wants the City to have no part of the COG.

Mr. O’Donnell questioned the process to get out of the COG after the deadline passes. Mayor
Larson said that the City joined the COG through a resolution and assumes that it takes a
resolution of Council to get out of the COG.

Mr. O’Donnell clarified the Mayor’s request. Mr. Morrison said that the current COG has no cost
figures and Council has no cost figures for the Cuyahoga Falls COG, so Council really has no
basis on which to make a decision. He said that it is problematic to be a member of any COG that
has no idea what they are spending. He explained that costs depend on the number of entities in
the COG and the size of each individual entity. He said that he assumes that Cuyahoga Falls has
the opportunity to form a larger COG with fewer dollars per head.

Chief Bellinger agreed that the costs should be known prior to making any decisions and agreed
that costs should be lower with Cuyahoga Falls. Chief Bowery spoke of research that showed that
small communities aren’t for COG membership due to the costs, but said that we could save
money by contracting our dispatching service through a COG.

Mr. Beesley suggested that Council schedule a Special Meeting on Tuesday, February 13 prior to
committee meetings. Mayor Larson said that the COG meeting is at 3:00 p.m. and an evening
meeting would probably be too late.

Mr. O’Donnell said that flexibility is the key to this issue. He said that the Mayor is the
representative of the community on this matter and he should have the power to get the city out of
a bad deal when he sees it coming.

Mr. Beesley commented that he dislikes the set up of the current COG anyway. He said that it is
not being run in the same manner as government and therefore does not allow for city
representatives to present information to Council and does not allow for proper time for
consideration of changes. He said that this COG does not allow the City to function the way it is
supposed to function. Mayor Larson commented that when the COG was first established it ran in
a government manner but now, as membership has dwindled, things have changed.

Mr. Pitz asked if Mayor Larson had a new Planning Commission member to replace the resigning
Dave Lovette. He said that he hopes the Mayor appoints a woman to the Commission because he
sees the current Commission as unbalanced. He said that women and men look at things
differently and the City needs the diversity of thought.

3.     Mayor Larson introduced Chris Yonke to the Council. Chris is a new intern from the
University of Akron who will be assisting the community with City Planning and Geographic
Information.
4.     The Mayor announced that he received a letter of resignation from Dave Lovette, Planning
Commission. He said that he is appointing Bill Mattingly to fill Mr. Lovette’s term. He explained that
Mr. Mattingly has Planning and Zoning experience and is willing to serve the community. He asked
for a motion to confirm his appointment.

Mr. Bertsch commented that Mr. Mattingly’s jury duty must be over all ready because he couldn’t
serve on the Charter Review Commission due to jury duty constraints. Mayor Larson said that Mr.
Mattingly has jury duty every day so he did not have the time to dedicate to the Charter Review
Commission. He further explained that Planning Commission meets only once per month and
there should be no issue with jury duty at night.

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                                   RECORD OF PROCEEDINGS

CITY OF MUNROE FALLS REGULAR COUNCIL MEETING

HELD TUESDAY, FEBRUARY 6, 2007 AT 7:00 P.M.
Mr. Bertsch said that the end of the Town Study, or the deliverables, were due by the end of
January and City Council has not received anything. Mayor Larson said that the paperwork was
emailed to all Steering Committee members. Mrs. Madden said that what was sent was not what
she expected. This topic will be discussed further at the Committee meeting.

Law Director:
1.       Mr. Morrison reported that he attended a Charter Review meeting to review the roles,
responsibilities, and methods to the Commission. He said that he encouraged the Commission to
speak to each Council member individually for ideas and comments on the Charter. He said that all
of us, in our individual roles, should take the time to review the Charter and make notes for the
Commission. He reinforced the idea that the Commission should illustrate a clear balance of power
in the Charter.
2.       Mr. Morrison apologized for not having the Park and Recreation materials complete. He
said that they will be done by the end of the week.

Mr. Bertsch said that he received a telephone call from a Charter Review Commission member
who felt influenced by Mr. Morrison’s comments to the Commission. He asked how Council can
make suggestions with adding any undo influence. Mr. Morrison explained that he can’t see how
anyone could take his comments as undo influence. He said that Mr. Toth was present for the
meeting and can verify that Mr. Morrison made it clear that power should be balanced between
Council and Mayor. He said that he warned them of stripping one entity of power and giving it all to
the other entity.

Mr. Toth confirmed that he was at the meeting and heard Mr. Morrison’s presentation. He said that
he did not feel that Mr. Morrison applied any undo influence or pressure of any kind.

Mr. Bertsch mentioned that his caller said that Mr. Morrison explained how to divert Council and
get their Charter amendments on the ballot without Council’s vote. Mr. Morrison explained exactly
what he told the Commission and Mr. Toth again confirmed.

Mr. Toth mentioned that he has been reviewing the Charters of other communities in regards to the
powers of the Park Board. He said that most of the communities say “Park Board shall have all the
powers and duties as stated by the State of Ohio until otherwise changed”. He asked for
clarification from Mr. Morrison. The Law Director explained that there are Administrative Rules in
the state and that he would research such rules to find Mr. Toth’s answer.

President of Council:
1.    Assigned motion for disposal to Mr. Pitz to make during his regular committee report.

Motions for Council:
      A motion to declare a laminating machine (Inv. #00192), a Kodak camera (Inv. #01950),
and a Lexmark typewriter (Inv. #0123), each of which holds a value of less than $1000.00, as
surplus as requested by the Police Chief.

Director of Finance:
Mr. Bailey had no report at this time.

Mr. Pitz asked about the report received from Dave Smith, Service Department Foreman, on the
purchase of a New Holland Skid Steer. He asked why we have a resolution to purchase two (2) fire
vehicles and a resolution to purchase one (1) police car and here we are waitin g to purchase
equipment that could really save the City money. He said that he heard a date of November to buy

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                                    RECORD OF PROCEEDINGS

CITY OF MUNROE FALLS REGULAR COUNCIL MEETING

HELD TUESDAY, FEBRUARY 6, 2007 AT 7:00 P.M.
this equipment and asked why we are not purchasing this equipment now. Mr. Bailey said that
further analysis needs to be completed before we purchase this Skid Steer. Mr. Pitz mentioned
that Dave Smith provided the cost quote last year and he worries that the price will be going up.
Mr. Bailey explained that the price is still the same, but Dave Smith has not completed his financial
analysis yet. He said that it should not take until November to buy this equipment. Mr. Pitz said that
Dave Smith has already put together an analysis and mentioned that three employees worked on
this analysis, using about ten (10) hours of labor to compile the information. He said that the
information provided with the resolutions to buy police and fire vehicles did not come with a
complete analysis.

Mr. O’Donnell explained that the information attached to the police and fire vehicles resolutions are
not fiscal analysis. He said that these were simply financial impact statements, which is not the
same as a financial analysis. He said that the information supplied does not show cost or financial
impact or contrast. Mr. Pitz said that Mr. Bailey didn’t provide analysis for the police car or the first
responder vehicle. Mr. Bailey explained that those vehicles are replacement vehicles, not
additional equipment purchases. He said that the cost savings has to be shown. He said that the
equipment needs to be quantified as much as possible to show how long it will take to recover the
cost of the Skid Steer.

Mr. Beesley agreed that the analysis is not complete. He said that Dave Smith needs to look at the
proposed utilization and then figure the cost multiplied by the number of hours the Skid Steer is
going to be used. He said that Mr. Smith needs to define his usage and then the cost of renting vs
the cost of buying.

Mrs. Madden said that she senses the frustration in Mr. Smith’s memo and asked that Mr. Bailey
assist Dave Smith in preparing a corrected analysis.

Service Director:
Mayor Larson reported:
1.     The city has had only one (1) water main break and one (1) leaking fire hydrant during this
snap of cold weather.
2.     Mayor reported that the Service Dept has been assisting a lot of residents with frozen water
pipes.
3.     Service Department keeping up on the snow and ice duties.
4.     Mayor announced that Ken Freiman received his Class A CDL and is now being trained on
snow and ice duty.

Mr. O’Donnell mentioned that he spoke to Mr. Freiman about a property lien and said that he had
some questions on how property liens work. Mr. Bailey explained that we track all liens and submit
them to Summit County each September. He said that we can submit to County as often as we
want, but they only update the tax bills once per year, in September. He clarified the difference
between uncertified special assessment and certified special assessment.

Mr. Toth mentioned the standing water in the cul-de-sac on Prentiss Street. Mayor Larson
confirmed that he has already turned the issue over to the Service Dept.

Mayor Larson mentioned that the city has submitted a letter of intent for the Safe Route To School
program.

Mrs. Madden mentioned that she emailed the Building Department and that she has never
received a reply. Discussion ensued regarding the use of two (2) separate email servers.

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                                    RECORD OF PROCEEDINGS

CITY OF MUNROE FALLS REGULAR COUNCIL MEETING

HELD TUESDAY, FEBRUARY 6, 2007 AT 7:00 P.M.
Police Chief:
Chief Bellinger submitted a written report.
1.       Chief Bellinger clarified that the purchase of the new police cruiser will replace a cruiser
that is approaching 150,000 miles.

Mrs. Laubaugh asked if the cost analysis included all the extras for the vehicle. Chief Bellinger said
no, and promised to discuss further at the Committee meeting.

Mr. O’Donnell asked about the case of the stolen vans with the show dogs inside. Chief Bellinger
said that it is a joint investigation between Munroe Falls and Cuyahoga Falls. He said that the theft
of the vehicle occurred in Cuyahoga Falls and that is where their part of the investigation stops.

Fire Chief:
Chief Bowery submitted a written report.
1.     EMS Commission elected their 2007 officers:
       Maryanne Blankenship is Chairman
       Lisa Hawes is Secretary
Next meeting of the EMS Commission will be sometime in April.
2.     Chief Bowery offered to discuss any vehicles, purchases, or other issues in the Fire Dept.
with any Council member. He said all they have to do is call or stop by. His door is always open for
discussion.

Mr. Beesley asked about taking the NIMS tests. Chief Bowery explained that tests must be taken
online because he has not found a program that is economically priced.

                                    REPORTS OF COMMITTEES

Community/Economic Development:
1.      Mr. Bertsch was subpoenaed to testify in the door-to-door soliciting matter, but Court was
called off because the defendants plead guilty at the last minute.
2.      Mr. Bertsch spoke with the new Akron Beacon Journal reporter. He said that the reported
seemed very interested in Munroe Falls and said that the Stow Sentry may have some new
competition.
3.      Planning Commission met in January and approved the following:
        a.     New signage for Circle K
        b.     A lot split, with conditions, for property between North River and Gaylord.

      Mr. Bertsch made a motion to confirm the Mayor’s appointment of Bill Mattingly to the
Planning Commission to replace Dave Lovette and complete his term. Mr. Toth seconded the
motion.

A voice vote was taken and the motion passed; 5 - yes and 2 - no votes.

Finance/Audit:
1.     Reviewed submitted check registers.
2.     Discussed proposed resolutions on the agenda. Further discussion at next committee
meeting.

General Government Services:
This committee has not met since the last Council meeting.


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                                  RECORD OF PROCEEDINGS

CITY OF MUNROE FALLS REGULAR COUNCIL MEETING

HELD TUESDAY, FEBRUARY 6, 2007 AT 7:00 P.M.
       Mr. Pitz made a motion to declare a laminating machine (Inv. #00192), a Kodak camera
(Inv. #01950), and a Lexmark typewriter (Inv. #0123), each of which holds a value of less than
$1000.00, as surplus as requested by the Police Chief. Mr. Toth seconded the motion.

A voice vote was taken and the motion passed unanimously.

Public Safety:
This committee has not met since the last Council meeting.

      Mrs. Madden made a motion to authorize the Mayor to opt-out of the current COG
agreement on February 13, 2007 if the opt-out date is not extended. Mr. Beesley seconded the
motion.

A voice vote was taken and the motion passed unanimously.

Parks & Recreation:
1.      Board currently working on the amphitheater. Mr. Toth explained that the seating area
needs to be enlarged, possibly with the stone from the river, with the work done by the Service
Dept. He said that the Board is looking and laying a concrete slab with a drain in it to further
enhance the amphitheater’s use.
2.      Park Board is researching portable PA systems for the amphitheater.
3.      Asked Chief Bowery to reconsider joining the Park Board in a possible pancake breakfast
in conjunction with River Day.
4.      City has a possible sponsor for the River Day event. Further information once sponsor is
confirmed.

Persons to Appear Before Council:
1.      Laura Cingle, 54 Luden Avenue – said that she is concerned about the Historical Museum.
She said that rumor has it that the funds appropriated for a new roof has been thought to better
use to demolish the museum entirely. She said that she hopes that discussions to demolish would
include Historical Society members.

Mrs. Cingle also commented on the Charter Review Commission. She congratulated Mrs.
Laubaugh and Mr. Bertsch for not voting for Mike Barnes. She said that he misrepresented the
finances of the city during the campaign for Frank Larson for Mayor and baited Council until it
ended in a fist fight. She said that Mike Barnes should not be representing this community in any
capacity.
                                      PROPOSED LEGISLATION

Ordinances for 1st Reading:          None
Ordinances for 2nd Reading:          None
Ordinances for 3rd Reading:          None
Resolutions for 1st Reading:
Prop Res #06-2007                    A RESOLUTION LIMITING THE DOLLAR AMOUNTS AND
                                     CLARIFYING ACTIVE DATES FOR ALL SUPER BLANKET
                                     CERTIFICATES UTILIZED BY ALL DEPARTMENTS OF THE
                                     CITY OF MUNROE FALLS, AND DECLARING AN
                                     EMERGENCY.

This was a first reading only.


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                                  RECORD OF PROCEEDINGS

CITY OF MUNROE FALLS REGULAR COUNCIL MEETING

HELD TUESDAY, FEBRUARY 6, 2007 AT 7:00 P.M.
Prop Res #07-2007           A RESOLUTION AUTHORIZING THE MAYOR TO FILE, ON
                            BEHALF OF THE CITY OF MUNROE FALLS, AN
                            APPLICATION TO THE SUMMIT/AKRON SOLID WASTE
                            MANAGEMENT AUTHORITY (“AUTHORITY”) FOR
                            COMMUNITY RECYCLING ACCESS GRANT, AND
                            DECLARING AN EMERGENCY.

      Mr. Beesley made a motion to suspend the rules and omit all further readings of Proposed
Resolution #07-2007. Mr. Toth seconded the motion.

A voice vote was taken and the motion passed unanimously.

      Mr. Beesley made a motion to adopt Proposed Resolution #07-2007. Mr. Toth seconded
the motion.

Roll call:
Mr. Toth – yes                       Mrs. Madden – yes                     Mr. Pitz – yes
Mrs. Laubaugh – yes                  Mr. Bertsch – yes                     Mr. Beesley – yes
Mr. O’Donnell – yes

The resolution was adopted and assigned permanent number #2007-05.

Prop Res #08-2007                    A RESOLUTION AUTHORIZING THE MAYOR TO SUBMIT
                                     AN APPLICATION WITH THE STATE OF OHIO FOR ISSUE
                                     1 FUNDS FOR THE REPLACEMENT OF THE WATER LINE
                                     ON NORTH RIVER ROAD, AND DECLARING AN
                                     EMERGENCY.

This was a first reading only.

Prop Res #09-2007                    A RESOLUTION AUTHORIZING THE MAYOR TO ENTER
                                     INTO A CONTRACT, NOT TO EXCEED $25,000.00, WITH
                                     CTI ENVIRONMENTAL, INC. FOR ASSISTANCE IN
                                     PREPARING SUBMITTALS FOR ISSUE 1 GRANT FUNDS
                                     AND FOR ENGINEERING THE NORTH RIVER ROAD
                                     WATER LINE REPLACEMENT PROJECT, AND
                                     DECLARING AN EMERGENCY.

Discussion – Mayor mentioned that this contract is not going out to bid because CTI Environmental
has done the preliminary model for this project and all the engineering must be complete by June
2007. Mrs. Laubaugh mentioned that the 2005 audit report said that Munroe Falls needs to go out
for bids more often and feels that this is a good opportunity. Mr. Bertsch agreed.

Mr. Beesley asked about the specifics of going out for bids. Mr. Morrison explained that it is a
formal process that can take up to two (2) months to complete. He explained the process in detail.

Mrs. Madden said that she approves of bidding and feels that there is a valid reason for the bid
process. She also mentioned that there is consideration for reasons to side-step the bidding
process.



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                                  RECORD OF PROCEEDINGS

CITY OF MUNROE FALLS REGULAR COUNCIL MEETING

HELD TUESDAY, FEBRUARY 6, 2007 AT 7:00 P.M.
Mr. Beesley said that he would like to see the contract so that he knows exactly what is involved.
Mayor Larson to supply contract to Council members.

Prop Res #10-2007                     A RESOLUTION AUTHORIZING THE MAYOR TO EXPEND
                                      FUNDS FOR THE PURCHASE OF ONE (1) 2007 FORD
                                      EXPLORER FIRST RESPONDER VEHICLE, AND TO
                                      ENTER INTO A CONTRACT TO PURCHASE SAID
                                      VEHICLE THROUGH C.U.E., AND DECLARING AN
                                      EMERGENCY.

This was a first reading only.

Prop Res #11-2007                     A RESOLUTION AUTHORIZING THE MAYOR TO EXPEND
                                      FUNDS FOR THE PURCHASE OF AN AMBULANCE AND
                                      TO ENTER INTO A CONTRACT TO PURCHASE THE
                                      AMBULANCE THROUGH THE OHIO DEPARTMENT OF
                                      ADMINISTRATIVE SERVICES OHIO COOPERATIVE
                                      PURCHASING, AND DECLARING AN EMERGENCY.
This was a first reading only.

Prop Res #12-2007                     A RESOLUTION AMENDING THE 2007 APPROPRIATION
                                      RESOLUTION #25-2006, AND DECLARING AN
                                      EMERGENCY.

Discussion – Mrs. Laubaugh asked what this amendment was for. She said that she did not
              receive a financial impact statement with this resolution. Mr. Bailey said that this
              issue would be discussed further at the next Committee meeting.

This was a first reading only.

Prop Res #13-2007                     A RESOLUTION AUTHORIZING THE MAYOR TO
                                      CONTRACT WITH PARK FORD FOR THE PURCHASE OF
                                      ONE (1) 2007 FORD CROWN VICTORIA (POLICE
                                      INTERCEPTOR), AND DECLARING AN EMERGENCY.
This was a first reading only.

Resolutions for 2nd Reading:
Prop Res #05-2007                     A RESOLUTION AUTHORIZING THE MAYOR TO ENTER
                                      INTO A CONTRACT WITH SELECTIVE INSURANCE
                                      COMPANY, THROUGH WICHERT INSURANCE SERVICE,
                                      INC., FOR PROPERTY, FLEET, GENERAL LIABILITY,
                                      PUBLIC OFFICIALS, AND POLICE LAW ENFORCEMENT
                                      LIABILITY, INLAND MARINE AND CRIME LIABILITY AND
                                      UMBRELLA LIABILITY INSURANCE FOR THE PERIOD OF
                                      FEBRUARY 28, 2007 TO FEBRUARY 28, 2008, AND
                                      DECLARING AN EMERGENCY.

This was a second reading only.

Resolutions for 3rd Reading:
Old Business:

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                                  RECORD OF PROCEEDINGS

CITY OF MUNROE FALLS REGULAR COUNCIL MEETING

HELD TUESDAY, FEBRUARY 6, 2007 AT 7:00 P.M.
New Business:
Adjourn to Executive Session:
      Mr. Toth made a motion to adjourn to Executive Session to discuss possible litigation,
contract negotiations and employee compensation. Mrs. Madden seconded the motion.

Discussion – Mr. Bertsch said that he would like Mrs. Locy to remain in Council Chambers so that
she may be called into Executive Session to answer questions on a topic at hand. Mrs. Locy
agreed.

Roll call:
Mrs. Madden – yes                    Mr. Pitz – yes                       Mrs. Laubaugh – yes
Mr. Bertsch – yes                    Mr. Beesley – yes                    Mr. Toth – yes
Mr. O’Donnell – yes

The motion passed and Council adjourned to Executive Session at 8:44 p.m.

Reconvene to Regular City Council meeting:
      Mr. Toth made a motion to reconvene to regular Council meeting. Mr. Bertsch seconded
the motion.

Roll call:
Mr. Pitz – yes                       Mrs. Laubaugh – yes                  Mr. Bertsch – yes
Mr. Beesley – yes                    Mr. Toth – yes                       Mrs. Madden – yes
Mr. O’Donnell – yes

The motion passed and the meeting reconvened at 9:42 p.m.

Adjournment:
Mr. O’Donnell confirmed that no action was taken during the Executive Session and asked for a
motion to adjourn the Council meeting.
      Mr. Beesley moved to adjourn the meeting. Mrs. Madden seconded the motion.

A voice vote was taken and the meeting was adjourned at 9:43 p.m.




President of Council                                       Deputy Clerk of Council




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