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Computing at UF
Preview 2008
http://training.helpdesk.ufl.edu
Our Site
Today’s Topics
• UF Student Computing Requirement
• Computing services available to students
• Your GatorLink account
Student Computing Requirement
• http://www.circa.ufl.edu/computer.htm
• Access to and on-going use of a computer is required
• Undergraduates
– Know your major? Check college recommendation
– Undecided? Check general UF recommendation
• http://dell.techhub.ufl.edu/
• http://apple.techhub.ufl.edu/
Software for Students
• UF Software CD (www.circa.ufl.edu/cd-rom)
– Contents include:
• Campus Connections Configurations
• Browsers
• E-mail Software
• Virus Protection
• And much more!
• Adobe Acrobat Professional
– Available at the UF Computing Help Desk for
$74.59
Software for Students
UF Bookstore
• Located within the Reitz Union
• There you can find:
– Educational pricing for software
• Example:
– Adobe Studio MX Commercial: $849.00
– Adobe Studio MX Educational: $249.00
– Computer hardware and peripherals
• www.ufl.bkstr.com/
Computer Security
Network Security
infosec.ufl.edu/athome/
• Firewalls
– Protects your computer from an outside attack
– Core Force, Sunbelt Kerio and Zone Alarm
• Virus protection with auto-update turned on
– Protects your computer from malicious programs
• Operating system’s automatic updates turned on
– Windows, Macintosh and Linux
Account Security
Password Security
• infosec.ufl.edu/athome/passwords.shtml
• Passwords are like underwear.
• Change them often.
• The longer, the better.
• Don’t share them with anyone.
• Be mysterious.
• Don’t leave them lying around.
Connecting to DHNet
DHNet – Division of Housing Network
• Provides a high speed connection within
residence hall rooms.
Equipment Needed
• A computer with an Ethernet network card
• A Category V (5) Ethernet cable
Connecting to DHNet
Preparing your computer ahead of time:
• Remove ALL Peer2Peer software (Kazaa, etc)
• Install anti-virus software
McAfee Virus Scan (preferred)
– turn auto-update on
• Windows OS set to auto-update
Connecting to DHNet
Connecting to DHNet
• Plug Ethernet cable into wall port AND computer
• One wall port per resident
• Navigate browser to www.dhnet.ufl.edu
• Follow the instructions on website VERY CAREFULLY
• Restart your Computer and you’re set to go!
Dorms Wireless System
Is there wireless in the dorms?
• Thanks to funding provided by Student Government,
students living in the dorms now have wireless access
points (within common areas).
• To set-up your DHNet wireless configurations, please
refer to the instructions found at
– http://www.dhnet.ufl.edu
• Under the Ethernet Configuration Help link
Wired Laptops on Campus
Where can students connect their laptops?
• In CIRCA Computer labs, UF Libraries, Reitz Union,
The Hub
What do students need to get connected?
• Laptop with Ethernet network card
• Category V (5) cable
• GatorLink account
Wireless Laptops on Campus
Where are the hotspots?
• Indoor and outdoor areas are active
• net-services.ufl.edu/wireless
What do students need to get connected?
• Laptop with ‘Wi-Fi 802.11b or 802.11g’
compatible adapter
• GatorLink account is required for authentication
Campus Computer Labs
What can you find in the labs?
• PCs with Windows XP, Macintoshes and laptop connections
• B&W and color laser printing, plotters, scanners, digital
video editing
• Internet connectivity
• Abundant software from our lab network
– Over 150 software packages
– Use of the CIRCA labs is free for all students
– GatorLink username and password are required
Computer Labs on Campus
Computer Lab Can be found in:
CSE 211 Computer Science &
Engineering
ARCH 118 College of Architecture
WEIL 408 College of Engineering
NORMAN G514 College of Education
For additional information visit: labs.circa.ufl.edu
Your GatorLink Account
• One username and password for campus
computing services
• Modified at www.gatorlink.ufl.edu
• Is often used for official UF correspondence
• Provides a “ufl.edu” e-mail address
– username@ufl.edu
Your GatorLink Account
How do students create their account?
• Online – http://my.ufl.edu
– Create account
– Change password
– Set up forgotten password hint
• In Person
– UF Computing Help Desk (HUB 132) with Gator1 card
• Activate GatorLink services:
– myUFL Student Self Service Preview Setup
Your GatorLink Account
Basic Services:
• Access to myUFL, ISIS, WebMail, other campus sites
• Free E-mail (150 MB of space)
• Free Web Space (20 MB of space)
• Access to computer labs, laptop connections
• Elective charged services: laser/plotter print, Unix,
dial-up
Your GatorLink Account
Have you heard of the FERPA Rules?
– It is the Family Educational Rights and Privacy Act (also
known as the Buckley Amendment)
– This act states that the University is only allowed to
disclose account information to the account owner
– Who is the account owner?
• The student only.
– Parents, siblings, friends, roommates, etc. are not
considered account owners.
Free Computer Training
How can students get computer training?
• Online IT Training – www.cns.ufl.edu/training
– Numerous software and programming language
titles to choose from, and it’s FREE!
– Now featuring Microsoft Office 2007 & Windows
Vista Training.
– GatorLink account and Windows compatible
computer are required.
Application Assistance
• Application Support Center
– Hub 224 http://asc.helpdesk.ufl.edu
– A Subdivision of the UF Computing Help Desk
– Provide workspace and technical support to ALL
students for the core desktop applications (MS
Office, Adobe Products, etc.)
– Informational Seminars
– Assistance with your Thesis
• http://etd.helpdesk.ufl.edu
Useful Websites
• myUFL – my.ufl.edu and your college’s web site
• GatorLink – www.gatorlink.ufl.edu
• UF Computing Help Desk – helpdesk.ufl.edu
• Housing DHNet Network – dhnet.ufl.edu
• UF Software CD – www.circa.ufl.edu/cd-rom
• Computer Requirement –
www.circa.ufl.edu/computers
• Computer Labs – labs.circa.ufl.edu
• IT Security Information – infosec.ufl.edu/athome
• Office of Information Technology – www.it.ufl.edu
Getting Help
Where do students go for help?
• UF Computing Help Desk
– Phone: (352) 392 – HELP (4357)
– Email: helpdesk@ufl.edu
– Web: http://helpdesk.ufl.edu
– In person:
• HUB 132
Questions?
This presentation can be found at:
http://training.helpdesk.ufl.edu
Need computing help?
http://helpdesk.ufl.edu
helpdesk@ufl.edu
(352) 392-HELP (4357)
Libraries at UF
• UF Digital Collections
Baldwin Children's Literature Collection, Samuel Proctor Oral History Collections, Florida
Photograph Collections, Aerial Photography Collection...
• Architecture and Fine Arts Library
Art, Architecture, Building Construction, Interior Design, Urban Planning...
• Education Library
Counselor Education, Educational Administration & Policy, Educational Psychology, School of
Teaching & Learning, Special Education...
• Judaica Library (Isser and Rae Price Library of Judaica)
Located in the Northwest corner of the first floor of Library West.
• Health Science Center Library
Dentistry, Health Professions, Medicine, Nursing, Pharmacy, and Veterinary Medicine
– Borland Health Sciences Library (Jacksonville)
– Veterinary Medicine Reading Room
Libraries (Continued)
• Allen H. Neuharth Journalism and Communications Library
Journalism, Mass Communications...
• Legal Information Center
Law
• Library West
Humanities, Business, and Social Sciences
– Humanities & Social Sciences
(352) 273-2615
– Business
(352) 273-2634
– Collection Management Department.
(352) 273-2629
Libraries (Continued)
• Marston Science Library
– Science Collections and Services
Agriculture, Life Sciences, Engineering, Physical Sciences, Mathematics and Earth
Sciences
– Government Documents
State, Federal, International
– Map & Imagery Library
First floor of the Marston Science Library.
• Mead Library
Located at P.K. Yonge Developmental Research School
• Music Library
231 Music Building (located immediately south of the Century Tower.
Libraries (Continued)
• Smathers Library (East)
Adjacent to Library West on the north edge of campus off University Avenue.
– Latin American Collection
Fourth floor of Smathers Library
– Special & Area Studies Collections
Rare Books, Florida History, Baldwin Collection, Belknap Collection, Archives
– Digital Library Center
Digital Collections
– Bookstore
First floor of Smathers Library adjacent to Library West
• http://www.uflib.ufl.edu/jgs/instruct.html
Effective Presentations
A Necessary Evil
Today’s Topics
• Advantage of Visual Aids
• Basic Guidelines (Do’s & Don’ts)
• Choosing a Slide Design
• Tips for Good Design
• Handouts, etc.
• Delivering your Presentation
Sunday, June 26, 2011 31
Advantages of Visual Aids
Visual aids make presentations:
• Better.
• Clearer.
• Interesting.
• Easy to follow.
• Easy to comprehend.
• Organized.
Sunday, June 26, 2011 32
Advantages of Visual Aids
• Increases retention.
• Reinforces ideas presented.
• Easy presentation of data.
• Summarizes data by using charts.
• Highlights the main points.
• Keeps the speaker on track.
Sunday, June 26, 2011 33
Basic Guidelines
• Simplicity, clarity, and legibility:
– 7 x 7 Rule
– No more than seven lines per slide.
– No more than seven words per line.
– Letters need to be seen from distance.
– Prevents clutter.
– Improves readability.
Sunday, June 26, 2011 34
This is what happens to a presentation if
you do not adhere to the 7 x 7 rule:
• How many months or years is the software needed? If your software need has a short
life span and the software will not be used after the need has end, then looking at a
lease agreement is advised.
• Will you require the most current release (version) of the software when it is made
available buy the vendor? If your answer is No, then lease perpetual pricing may be
best. If your answer is Yes, then you will need to know what the maintenance cost
(upgrade cost) of a perpetual licensing agreement will be in the future. Term of use will
play a deciding factor. Come on, write all this down. We know you want to.
• What are the life spans of the lease and perpetual licensing agreements?
• What is the cost of a lease agreement and its renewal costs? What is the term of the
lease agreement? Finished writing yet? It’s busy work, isn’t it.
• What is the cost of a perpetual agreement and its upgrade costs? What is the term of
the Upgrade period (if any)? Write faster! The slide’s changing soon!
• What is your funding for the software? If you do not have enough funds to cove the
initial purchase of a perpetual licensing agreement then a lease agreement may be the
only option.
• Yipe! Isn’t this just busy, busy, busy?! Are you still trying to write all this down?
Sunday, June 26, 2011 35
Basic Guidelines
• Consistency :
– Speech and slides must match.
– A slide for each main point.
– Number your slides.
– Keep a consistent font, design,
background.
– Use of the black screen (if available).
Sunday, June 26, 2011 36
Basic Guidelines - Continued
• Duration:
– Only provide relevant information.
• Referencing:
– Do not call unnecessary attention to visual aid.
– Reference a slide only when it is necessary.
– Referencing becomes repetitive.
– Referencing is annoying to the audience.
Sunday, June 26, 2011 37
Slides
• No more than three colors.
• No more than three type of fonts.
• Never use pictures of poor quality
• Dark background with light text is
easier on the eyes.
Sunday, June 26, 2011 38
Slides
• No more than three colors.
• No more than three type of fonts.
• Never use pictures of poor quality
• Dark background with light text is
easier on the eyes
– especially in a dark room.
Sunday, June 26, 2011 39
Slides - Continued
• Don’t go overboard with transitions
• Animations should be used sparingly
• Don’t use sound unless you need to
• Clip art should enhance, not distract.
Sunday, June 26, 2011 40
Slides - Continued
• Highlight the main points by underlining
or boldfacing them.
• Use capital and lowercase letters.
• San Serif fonts are acceptable.
• Consider using a bulleted list.
Sunday, June 26, 2011 41
Tips for a Good Design
The design must be:
• Relevant:
– Choose the right chart.
• Conceptually clear:
– Concepts and definitions should be clearly
stated.
Sunday, June 26, 2011 42
Tips for a Good Design
The design must be:
• Technically clear:
– Informative title.
– Appropriate headings and labels.
– Enough white space to avoid visual clutter.
Sunday, June 26, 2011 43
Bad Graphic Design
2
1
3
4
7
5 6
Sunday, June 26, 2011 44
Better Graphic Design
1
2 3
4 5 6 7
Sunday, June 26, 2011 45
Bad Lettering
TIPS ON USING VISUAL AIDS
Better
Lettering
Tips on Using Visual Aids
Sunday, June 26, 2011 46
Handouts
• Leave out jargon.
• Number the pages.
• Include your name.
• Include your contact information.
• Distribute them all at once.
• Have enough.
Sunday, June 26, 2011 47
Prepare your lesson plans in advance
• You can learn the material.
• Test the material.
• Consult/improve your weak areas.
• Allows you to prepare for questions.
• Allows you to prepare visual aids.
• Allows you to prepare assessment tools.
Sunday, June 26, 2011 48
Practice your lesson plans in advance
• Allows you to practice your timing.
• Allows you to test the logical flow.
• You become focused on key points.
• Practice in front of peers for feedback.
• Make corrections as needed.
Sunday, June 26, 2011 49
Visit the Presentation Room
• Examine the capability of the room.
• Practice speaking to determine volume.
• Become familiar with your environment.
– Lighting.
– Projection ability.
– Seating capacity.
– Internet connections.
• You can report problems in advance.
Sunday, June 26, 2011 50
Arrive 30 minutes early
• You can mentally focus.
• You can arrange visual aids:
– Handouts.
– PowerPoint Presentation / Slide show.
– Diskettes / Exercise Files.
• Reduces anxiety.
Sunday, June 26, 2011 51
As participants arrive
• Greet participants if you have time:
– Establishes confidence between the instructor
and participants.
• Distribute handouts.
• Answer brief preliminary questions.
Sunday, June 26, 2011 52
Start On-Time
• Out of respect for those who arrived on-
time.
• Your lecture time may be limited.
• Shows that you’re organized.
Sunday, June 26, 2011 53
Once You’ve Started
• Welcome the participants.
• Introduce yourself and your co-presenters.
• Allow audience to introduce themselves:
– Only if the group is small (5-10 persons).
• Introduce the topic.
• State your objectives.
Sunday, June 26, 2011 54
During Your Presentation
• Give a 5 minute break for each hour.
• Allow time for questions throughout.
• Do not introduce material you haven’t
rehearsed.
• Incorporate appropriate humor.
• Be aware of your timing.
• Remember eye contact / vocal projection.
Sunday, June 26, 2011 55
Ending Your Presentation
• Summarize the main points.
• Allow time for questions and answers.
• Provide a session evaluation form.
• Give participants a sense of “what to do next”.
• Provide a list of references.
• Provide your contact information.
Sunday, June 26, 2011 56
Closing Advice
• Use appropriate language.
• Avoid objectionable humor.
• Do a relaxation exercise before your
presentation.
• Don’t be overly critical of yourself.
Sunday, June 26, 2011 57
Thank you for viewing this
presentation.
Sunday, June 26, 2011 58
