Docstoc

INTRODUCTION - Fairfield District Office

Document Sample
INTRODUCTION - Fairfield District Office Powered By Docstoc
					Fairfield
 District
Workplace
Learning
 Manual
   Section 1



INTRODUCTION
                               INTRODUCTION

    WORKPLACE LEARNING IN THE FAIRFIELD
                DISTRICT

The Fairfield District, as the Registered Training Organisation (RTO), oversees the co-
ordination of structured workplace learning for the students enrolled in framework HSC
VET courses. VET courses are vocational education and training courses that have a
mandatory work placement component. Students must complete the work placement to
qualify for their HSC.       It is a great opportunity for local industry to participate in the
training of the future workforce.

The Fairfield Workplace Learning Partnership (FWLP) currently co-ordinates work
placements for all the State high schools in the Fairfield District. It also caters for HSC
students undertaking TAFE Delivered VET courses at Wetherill Park College of TAFE.

The RTO aims to ensure:

   the delivery of quality work placements;

   a close working relationship with local employers;

   networking between schools and industry;

   that workplace learning provides positive short and long term outcomes for both industry
    and education; and

   the provision of quality assurance, monitoring and evaluation mechanisms.




Fairfield District Workplace Learning Manual        April 03 V2           Introduction 1     1
-
HOW TO USE THIS MANUAL

There are two manuals/handbooks to assist teachers with workplacements. This one is the
Fairfield District Workplace Learning Manual. This manual endeavours to include all
forms and procedures required for coordinated workplace learning in Fairfield District.
However, it is only a supplement to the Workplace Learning Handbook issued by the VET
in Schools Directorate of the Department of Education and Training. Teachers should be
familiar with the Departmental Handbook and use it as a reference for specific situations but
this manual (FDWLM) also includes the documents, such as Student Placement Record, so
that all forms are in the one manual.


THE FAIRFIELD DISTRICT WORKPLACE LEARNING MANUAL includes:

      Procedures for organising work placements
      Teacher’s Section
      The Student/Parent Handbook
      Section on “Work Readiness”
      The Student Work Plan
      Forms
      Student Placement Record
      Guide to Student Workplace Learning for parents and caregivers
      Employer’s Guide to Workplace Learning
      And other valuable forms and samples

Some sections of this manual are intended for teachers to pull out and reproduce for their
students, thus they are written as if the students/parents are the audience.

THE WORKPLACE LEARNING HANDBOOK issued by VET in Schools Directorate,
Department of Education and Training, includes mandatory policies, procedures and
guidelines for the organization of work placements for students in government schools
undertaking VET in schools or TAFE colleges. It covers important issues, such as:

      Child Protection
      Insurance cover and industrial requirements
      Duty of Care
      Information for employers, ie: The Employer’s Guide to Workplace Learning
      Mandatory paperwork, ie: Student Placement Record
      Information for parents and students, ie: Guide to Workplace Learning for Parents
       and Caregivers
      Travel assistance for students

ACKNOWLEDGEMENTS
This Manual was compiled using some parts of the Liverpool Workplace Learning Manual
and the Macarthur Workplace Learning Manual. Thanks to Franca Norberti for her
assistance. Manual compiled and written by Carol Richardson and Wendy Byrne.



Fairfield District Workplace Learning Manual      April 03 V2           Introduction 1     2
-
 Section 2


CONTENTS
                                 CONTENTS
   SECT                                 TOPIC                      PAGE
   ION
     1     INTRODUCTION                                              1.0
           How to use this manual                                    1.2

     2     CONTENTS                                                  2.0

     3     PROCEDURES FOR WORKPLACEMENT                              3.0

     4     TEACHERS                                                  4.0
           What do teachers need to know?                            4.1
           Student readiness                                         4.1
           Key understandings                                        4.2
           Student non-compliance with workplacement                 4.3
           Permission to take leave during workplacement             4.3
           Accidents/injury                                          4.3
           School holidays                                           4.3
           Changing workplacement                                    4.3
           Legislation- Anti-discrimination                          4.3
           Monitoring visits                                         4.4
           Student competency record books (logs)                    4.4
           Timekeeping                                               4.4
           Record keeping                                            4.4
           Confidentiality agreements                                4.4
           Working with children – Child Protection                  4.4
           Working on Department of Education sites                  4.5
           Student travel                                            4.5
           Student interviews                                        4.6
           Exemptions from workplacement - RPL                       4.7

     5     STUDENT/PARENT HANDBOOK                                   5.0
           What is workplacement?                                    5.2
           Insurance                                                 5.2
           Occupational health & safety                              5.2
           Accidents                                                 5.2
           Duty of care                                              5.3
           Hours of work                                             5.3
           Meal breaks                                               5.3
           Payment of students                                       5.3
           Industrial disputes                                       5.4
           Confidentiality                                           5.4
           Workplace induction                                       5.4
           Role of workplacement student                             5.4
           Benefits for students                                     5.5



Fairfield District Workplace Learning Manual    April 03 V2   Contents 2 -   1
     6     WORK READY                                                              6.0
           Are your students work ready?                                           6.1
           Are you work ready? (Handout for students)                              6.2
           Student responsibilities                                                6.3
           What the employer will expect from you                                  6.4
           Summary - student checklist                                             6.5
           Make workplacement happen for you                                       6.6
           What you can expect from your employer                                  6.6
           An interview with your employer                                         6.7
           Student’s code of conduct                                               6.8
           Preparing students for workplacement- workshop from OTEN                6.9

     7     THE STUDENT WORKPLAN                                                    7.0
           Teacher introduction to workplan                                        7.1
           Structure of workplan                                                   7.2
           The student workplan (Handout for students)                             7.3

     8     FORMS                                                                   8.0
           Request for workplacement                                               8.1
           Sample of workplacement confirmation                                    8.2
           Request to change confirmed workplacement                               8.3
           Student details form                                                    8.4
           Student placement record and privacy notice                             8.5
           Accident/misadventure report                                            8.8
           Application for recognition of prior learning for workplacement         8.9
           Application for student travel card                                    8.10

     9     APPENDIX                                                                9.0
           Sample workplacement certificate                                        9.1
           Sample employer thank you letter                                        9.2
           Employer’s guide to workplace learning                                  9.3
           A guide to student workplace learning for parents & caregivers         9.12
           Sample confidentiality agreement                                       9.17
           Prohibited employment declaration DET sites                            9.18
           Health dep’t Declaration                                               9.19
           Sample letter for travel on public transport                           9.20
           Workplacement log for teachers                                         9.21




Fairfield District Workplace Learning Manual     April 03 V2                Contents 2 -   2
    Section 3


  PROCEDURES
     FOR
WORKPLACEMENT
           PROCEDURES FOR WORKPLACEMENT
                    (for the teacher)
               BEFORE WORKPLACEMENT
STEP 1
   Begin to prepare students for workplacement. Use the STUDENT/PARENT HANDBOOK
    (section 5) and the WORKREADY SECTION (section 6) of this manual to assist.

   Read the TEACHER’S SECTION (section 4) of this manual.

   Be familiar with the WPL Handbook (see intro).

   Issue Guide to Workplace Learning for Parents and Caregivers (in Appendix and WPL
    Handbook).

STEP 2
   Fax a Request for Workplacement Form to the co-ordinator (section 8, FORMS) at least one
    term before placement is required. Fill in and fax a Student Details Form for each student.
    (section 8, FORMS) In the top right hand corner of this form place a number to indicate the rank
    order in which the students should be placed. You may use the same number if students are at the
    same level. DO NOT let the students or employers know what this number means. This will assist
    the coordinator in placing students at an appropriate time.

   Where workplacements are difficult to find and a student has found a potential employer, fax
    name, phone number and any details to co-ordinator who will induct employer and make any
    necessary checks. Fax this with the request form.

   If a teacher is organising the workplacement and completing all mandatory regulation checks, an
    Employer’s Guide to Workplacement is provided in section 9, APPENDIX. Please use the
    coordinated program, unless unavoidable.

STEP 3
   You will receive Confirmation of Workplacement (sample in section 8, FORMS) with Host
    Employer Details (This is the back of a Student Placement Record with only the Host Employer
    section filled in.) You attach these details onto the back of a Student Placement Record to make a
    double-sided “permission” note. You will also receive a Company Requirements page with more
    details about the company. You will only receive these forms ONCE for each employer so please
    ensure that they are kept on file.

   If students are placed in any DET sites (TAFE/SCHOOL etc) you will have to have them sign and
    explain a Prohibited Employment Declaration. This can be found in APPENDIX, 9.18, or in the
    Workplace Learning Handbook, E-67. Fax these directly to the work placement site after
    confirmation of work placement is received and send originals to coordinator, as
    workplacements are not finalised until these forms are received by the relevant principals. A
    similar form must be filled in for Dept of Health sites. See Appendix, 9.19.

   If at any stage you no longer require the placement position for any reason, please notify the
    coordinator immediately so this position can be reallocated.




Fairfield District Workplace Learning Manual April 03 V2       Procedures for Workplacement 3 -       1
STEP 4
   Notify Students – complete Student Placement Record with attached privacy notice (Section 8, FORMS)
    Do not give students this document until you have photocopied the SIGNED Host Employer Details,
    section onto the back. Ensure it is signed by the student, you or VET coordinator, and the parent.

   Copy this form for (1) the student (student’s work plan)
                   (2) the parent
    (3) the host employer (place in the student work plan)

   (4) File your copy (see section 4, TEACHER’S SECTION, Record Keeping)

ONE WEEK BEFORE WORKPLACEMENT
   Ensure student is work ready (has completed WORK READY SECTION or equivalent)

   Issue section 7, STUDENT WORK PLAN and fill in details for employers and themselves. (This may be
    done earlier, when doing “work ready” with whole class, filling in details of school, contact phone
    numbers, etc. Then they can just fill in employer details one week before workplacement.)

   Encourage students to ring employer to confirm details and introduce themselves.

   Ensure student has travel concession card if required (see TEACHER’S SECTION).

   Ensure you have notified all roll teachers and administration office at your school so that student is not
    marked absent.

DURING WORKPLACEMENT
   Maintain Duty of Care while student is on workplacement by (1) phoning day one to ensure that they have
    arrived and (2) visit or phone to check on progress during workplacement.

   Teacher’s Log: you may like to use the log provided in the APPENDIX SECTION to help keep a record
    of students and visits. This may also be useful to negotiate “time in lieu” with your executive for time
    taken to call and visit.

   Locate student if they fail to attend workplacement. Make apologies to employer and alert co-ordinator.

AFTER WORKPLACEMENT
   Collect students’ WORK PLANS.
         Check:
         -daily attendance (so students meet minimum 35 hour requirements)
         -journal
         -evaluation (Student & optional parent)
         -employer evaluation and workplace task logs
         -photocopy work plan, file copy and return original so that student has a record of their
                workplacement
         -award a certificate if you choose to (sample in APPENDIX)
   Ensure you have a master list so you can tick off that workplacement has been completed and all paper
    work returned.

   Encourage students to share experiences with the rest of your class.

   Complete Teacher’s evaluation and fax to co-ordinator with Student and employer’s evaluation.

   Ensure student sends a thank you letter (sample in APPENDIX).

   All forms will be available at www.fairfieldd.det.nsw.edu.au



Fairfield District Workplace Learning Manual April 03 V2               Procedures for Workplacement 3 -          2
                         Procedures for Workplacement
                              Step 1. Teacher begins to prepare students for workplacement. Use sections
                              5 & 6 of this manual and read section 4. Read the WPL Handbook. Issue
         At least one term
                              Guide to Learning for Parents and Caregivers.
               prior to
          workplacement       Step 2. Teacher Faxes a Request for Workplacement Form to the co-
                              ordinator, and faxes a Student Details Form for each student to the co-
                              ordinator.



                              Step 3. Workplacement co-ordinator will fax teacher Confirmation of
                              Workplacements form, Host Employer Details form and company
           At least 4 weeks   requirements page. (Notification time may vary in special circumstances).
        prior to placement    Teacher photocopies details from Host Employer Details and attaches to
               dates.         Student Placement Record. Prohibited Employment Declaration signed by
                              student if placed at DET or Dep't Health sites, teacher faxes to employer,
                              original to co-ordinator.



                              Step 4. Teacher notifies students and completes Student Placement Record,
                              with photocopied Host Employer Details (including Employer Signature) and
           At least 3 weeks   Privacy Notice attached. Ensure form is signed by student, teacher/vet co-
         prior to placement   ordinator & parent. Copy this for 1) Student Workplan, 2) Parent, 3) Host
               dates.         Employer (place in workplan, Employer section) 4) File copy to be retained
                              until student turns 21. If workplacement is no longer required due to
                              student leaving etc. please notify coordinator immediately.




                              Step 5. Teacher ensures that student is work ready and issues Student
            At least 1 week   Workplan with Workplace Task Log ticked, if not already done. All details
         prior to placement   filled in. Student should phone employer, introduce themselves and confirm
               dates.         details. Teacher ensures students have travel details and concession cards if
                              required. Teacher notifies school administration of pending absence.




                              Step 6. Teacher must maintain Duty of Care . Telephone on day 1 to ensure
             During
         workplacement.
                              arrival, visit or phone again to monitor performance. Maintain a record of all
                              contact made.




                              Step 7. Teacher collects student Workplan. Check all sections have been
                              completed. Photocopy it, file copy and return original. Complete Teacher
             After
         workplacement.
                              section on Student/parent evaluation and fax to co-ordinator. Fax Employer's
                              report to co-ordinator. Ensure that students send a thank you letter to
                              employer.







Fairfield District Workplace Learning Manual April 03 V2                Procedures for Workplacement 3 -       3
 Section 4


TEACHERS
WHAT DO TEACHERS NEED TO KNOW?
This section is a brief explanation of what teachers need to know about workplacement and
their responsibilities. It is NOT meant to replace the information provided in the Workplace
Learning Handbook but is a simplified summary. Please be familiar with the handbook.
This manual and the PROCEDURES SECTION (Section 3) are meant to make it easier
for teachers to organise workplacements. This section should answer most questions
regarding teacher responsibility and the Workplace Learning Handbook has more details.



STUDENT READINESS
It is vital that students are “work ready” before they are sent to workplacement. The
STUDENT/PARENT HANDBOOK (Section 5) and WORK READY SECTION later in
this manual are designed as separate handouts you can copy and issue to your students. They
need to be worked through in class so that students can be very familiar with what is
expected of them. You do not have to use them but you must present these issues to your
students before workplacement and be sure that they are well prepared.
You play a vital role in developing appropriate student attitudes. Remind students that
workplacement is compulsory and if they do not complete it, they have not completed the
course.
It is best to postpone workplacement for students who are not “work ready” rather than send
them and cause difficulties for employers. It is vital that we have the support of our local
employers. It is also best for the student if they do not feel ready, not to be placed in a
stressful situation. Always notify your co-ordinator of any special circumstances such as
medical conditions, or special needs so that employers are adequately prepared.
Student readiness means that students must have:
    good skills to function in the workplace as employers should expect more from
     workplacement students compared to Year 10 work experience students;
    the appropriate attitude;
    be prepared to organise and successfully attend an interview if requested by the
     employer;
    have received adequate OH&S training (it is suggested that this is studied in term one
     [Year 11] as some courses require that students have completed this unit prior to
     workplacement);
    completed Student Placement Record form for insurance purposes; and
    completed a Student Work Plan to take to workplacement and have a clear
     understanding of what needs to be done with it. Students who are not “work ready”,
     should not go on workplacement. Their workplacement can be delayed until they are
     more mature. Alternatives to industry workplacement can be discussed with the
     DVEC and/or the Workplace Learning Co-ordinator.


Fairfield District Workplace Learning Manual       April 03 V2              Teachers 4 -   1
KEY UNDERSTANDINGS

Before workplacement, students must realise:
    Employers are doing them a favour by accepting them for work placement as
     employers are under no obligation to do so and there are many employers who do not
     take students.
    Thanks to the employer agreeing to take them, they can now qualify for the HSC.
    Legally the employer is not allowed to pay the student, however, that does not make
     workplacement “slave labour”. By the time the student is trained and useful to the
     employer, it is usually time for the student to return to school.
    The students are representing their school in the local community, so the future job
     and workplacement prospects of other students in their school are in their hands. It is
     up to them to give their school a good name.
    The ongoing support of employers for workplacements is in their hands as there are
     many employers who used to, but no longer, support workplace learning.
    More and more students at school and other schools in Fairfield are choosing VET
     subjects, so we need more and more employers. We cannot afford to loose any
     employer through someone doing the wrong thing.
    Even if the workplacement is not what they may like, they can still try their best and
     get a good report from the employer. Workplacement is only for five days, it is not
     for the rest of their lives. The main thing is to meet requirements for the course and
     the HSC.
    Students need to be realistic. Even if they do not like the workplacement, they still
     have learned something from it. They have learnt that that vocational area or type of
     employer, is not for them. That is better than taking on a full time job or training and
     then finding that out the hard way. Every experience in life is a valuable learning
     opportunity. (It is not the employer’s fault if the student has made the wrong choice –
     so, the student should not take it out on the employer who is basically just trying to
     help !)
    If students try to avoid workplacement or take days off, they will have to make up the
     hours or do it again, otherwise they do not get their HSC – such a waste of time.
    Students have a responsibility to make workplacement a success, it is not totally up to
     the employer.
    Students are an extra responsibility for the supervisor who still has to carry out all of
     his/her other duties. Workplacement is an additional task for staff. Remember the
     primary concern of the business is to make money.




Fairfield District Workplace Learning Manual      April 03 V2                  Teachers 4 -      2
STUDENT NON-COMPLIANCE WITH WORKPLACEMENT
Students must be given every opportunity to complete workplacement as their HSC is at
stake. “N Award” warning letters must be sent home when students fail to attend
workplacement and/or neglect to make any serious attempt at organising workplacement.
All appropriate paperwork, such as “Offers of Workplacements, Student Placement Records,
Reminders, N Award Warning Letters, etc” must be kept on file in the event of an appeal
when the student does not qualify for his/her HSC.
If a student fails to complete their first workplacement organised through Fairfield
Workplacement Learning Co-ordinated Program due to their own negligence, then their
second workplacement becomes their responsibility, including all mandatory paperwork.
Genuine cases of illness or misadventure will be renegotiated.

PERMISSION TO TAKE LEAVE DURING
WORKPLACEMENT
Occasionally students need to take leave from workplacement due to extenuating
circumstances, eg: a TAFE Delivered VET course, a mandatory excursion, a last minute
assessment task, etc. You should make a written request on school letterhead for leave for
the student to give to the employer on the first day. This is more professional than just
having the student ask the employer verbally. Students have been known to fabricate
excuses to get out of workplacement. Do not forget to request to arrange for the student to
make up the hours if necessary, at a time that is convenient to the employer.

ACCIDENTS / INJURY / COMPLAINTS
In the event of any of the above, please immediately notify your principal who has the
authority to make the decision on what steps to take in the interest of the student. In the
STUDENT WORKPLAN that the student takes with him/her to workplacement, there are
information sheets Emergency Procedures and Contact Details and Accidents Involving
Students and an Accident/Misadventure Report.
Whilst on workplacement or when they return to school, please have the student (or you on
his/her behalf) complete an Accident/Misadventure Report (copy in FORMS SECTION
and STUDENT WORKPLAN) and file for seven (7) years. Fax this immediately to co-
ordinator because other workplacements may be lined up with that particular employer and
that accident/misadventure may have an impact on future workplacements with that
employer. Also follow normal school procedures for an accident/injury/complaint. File all
paper work with placement records.

SCHOOL HOLIDAY WORKPLACEMENT
Students may do workplacement during school holidays if you are able to adequately
supervise their placement. (Refer to WPL Handbook, p.9, for more details.)

CHANGES TO WORKPLACEMENT ARRANGMENTS
All requests to make changes/cancellations to workplacements should be faxed in writing
(change of placement form in FORMS SECTION).

LEGISLATION
All students require an awareness of Anti Discrimination and Harassment Policy and
Procedures prior to commencing their workplacement. This is often part of the “Work
Environment Unit” and should be studied PRIOR to workplacement. A video is available
called “No Bull” and should be in your school library. Contact your Careers Adviser for
more suggestions.
Fairfield District Workplace Learning Manual     April 03 V2                Teachers 4 -      3
MONITORING VISIT
It is important that your students understand the purpose of the monitoring visit during their
workplacement. The student must have their student workplan readily available at this time
and be prepared to discuss their progress with you. The monitoring visit is of value to the
student, teacher and employer.
It is recommended that the teacher contact the employer on the first day and make one site
visit and record this. (a sample log is in the APPENDIX).

STUDENT COMPETENCY RECORD BOOK
It is a requirement of the Board of Studies that the Student Competency Record Book (log) is
signed off by trained teachers or workplace supervisors who have successfully completed
Workplace Trainer and Assessor Certificate IV.
Employers are not to sign off the Student Competency Record Books unless they possess
these qualifications. Do not simply take the employer’s report as enough evidence that a
student is competent, unless they have this certificate. You may take an employer’s
assessment as one piece of evidence, but you must be satisfied of their competency as well.
Do NOT send log books with students. Use the Employer’s Workplace Task Log provided
in the workplan and alter it as necessary.

TIMEKEEPING
Students must notify their host organization if they anticipate that they will arrive late.
A quick telephone call to the employer can prevent a negative impression of the student.
However, it is better to have well planned travel arrangements and hopefully this will not
happen at all. Ensure students contact employer and the school (preferably you) if they are
absent – in case you are planning to visit that day !

RECORD KEEPING
Student Placement Record and Student Workplan and your log of visits/phone calls
must be kept on file for at least two (2) years after the last action relating to the
workplacement has occurred.
Any accident paperwork must be retained for seven (7) years. The student record of any
student, who had an accident on workplacement, must be kept for a minimum of three (3)
years.
It is recommended that as soon as students complete YR 12, that all your files are placed in
the general file on students held in your administration section at your school. This will keep
them safe and allows appropriate access should you change schools.

CONFIDENTIALITY AGREEMENTS
Some employers may require that a confidentially agreement be signed by the student. Make
the student aware of this and its implications. A sample of such a document is provided in
the APPENDIX.

IF A STUDENT IS WORKING WITH CHILDREN
Due to the new Child Protection Laws, employers may require students to complete a
Prohibited Employment Declaration (sample in APPENDIX). You may like to explain this
to the students to prepare them.


Fairfield District Workplace Learning Manual      April 03 V2                 Teachers 4 -       4
STUDENTS WORKING AT DEPARTMENT OF EDUCATION
AND TRAINING SITES
The Director/Principal of the educational institution will be required to complete a Working
with Children check before any student can begin workplacement on their site. They will
need a signed Prohibited Employment Declaration from any student who will be on site.
(APPENDIX, 9.18) If your students are placed in DET institutions, you will need to give
students a form, explain it, have them sign it and fax it to the Principal/Director of the DET
institution. Send original to coordinator. Please refer to Appendix 11A and 11B, E-63-67, of
the Workplace Learning Handbook.


STUDENT TRAVEL
It is the student’s responsibility to organise and pay for travel during workplacement. As
students, however, they are entitled to travel at half-fare.

RAIL: They will need their “Railways of Australia” card for half-fare on all government
transport (if over 16) and will also need a letter of authority from the school to verify that
the student is on workplacement (sample in APPENDIX). See the Workplace Learning
Handbook Appendix 7, E.37 for more details.

For PRIVATE BUS COMPANIES there is a Workplace Identification Card (copy
below) allowing free travel Monday-Friday when shown with bus pass. Application form
is in FORMS SECTION of this manual.



                Workplacement                                    Conditions of Use
              Identification Card
                                                    The student identified on this card is
   SCHOOL: _________________________                undertaking workplace learning and is
                                                    entitled to:
   Student Name: ______________________
                                                    a. Free travel Monday through Friday only
   VALIDITY: (suburb/Date)                             when this card is presented with approved
                                                       bus pass entitlement card:
   Start: _____________________________
                                                       OR
   Finish: ____________________________             b. Obtain travel at half fare Saturday and
                                                       Sunday when this card is presented with
   DAYS:                                               approved bus pass travel entitlement card;
   Mon Tue Wed Thur Fri Sat Sun                        OR
   ____ ___ ____ ___ ___ ___ ___                    c. Obtain travel at half fare when this card is
                                                       presented alone.
   Authorising Signature:
   ___________________________________




Fairfield District Workplace Learning Manual       April 03 V2                  Teachers 4 -      5
STUDENT INVERVIEWS WITH THE EMPLOYER

Occasionally an employer will request an interview with the student before workplacement.
This is not standard practice as we do not want to increase the burden on our employers.
However, it is not uncommon for employers to conduct informal interviews with the student
at the start of workplacement.

In The Student/Parent Handbook there is a list of possible questions that students may be
asked. They are:

   1.      Why are you interested in this industry ?
   2.      Tell me about your skills and knowledge related to this industry.
   3.      Tell me about the training requirements, normal working hours and conditions for
           this industry.
   4.      Do you think you are suited to this industry ? Why ?
   5.      Do you see yourself with a future in this industry ?
   6.      What are you going to do when you leave school ?
   7.      What competencies have you developed at school ?
   8.      What are your training needs for this workplacement ?
   9.      Do these relate to the competencies in your Competency Record ?
   10.     Do you have any paperwork for me to complete and sign ?


Please give your students some ideas on constructive responses to these types of employer
questions.

Unfortunately there are some unprepared and unwise students who tell employers that they
are only doing workplacement because they have to and that they are not really interested in
that particular vocational area.

This is very damaging as it:
    makes a mockery of the program;
    causes employers to withdraw from the program; and
    becomes counterproductive for the student as the employer will then take less interest
        in him/her.

Some employers tend to put more effort into students they perceive to be interested and
wanting to work in the industry.




Fairfield District Workplace Learning Manual    April 03 V2                Teachers 4 -   6
EXEMPTION FROM WORKPLACEMENT
- RECOGNITION OF PRIOR LEARNING
It is possible for students who are working part-time in a related industry area to get
recognition for the hours and training they have gained in their paid work and have it
counted towards their work placement. It is important to survey the students before the
requests for workplacements are made.

Below are the details from the ACE Manual from the BOS on conditions for Recognition of
Prior Learning. Please refer to Section 11.4.5.3 from Principles Underpinning Work
Placement in the Higher School Certificate.

11.4.5.3       “Recognition of student’s employment for work placement purposes in a
               VET course.”
Students’ outside employment (ie not under the auspices of the school) may be recognised
towards the requirement for workplacement in a VET course either:
a) under the Board’s Policy on the Recognition of Prior Learning for the Higher School
     Certificate, through which students may be granted advanced standing within a VET
     course, following assessment by a qualified assessor; OR
b) if undertaken concurrently with the VET course, according to the following guidelines.
     The employment meets the following conditions:
     - The minimum length of employment should be greater than the minimum hours of
         work placement.
     - The student should undertake the employment during the duration of the course.
     - The workplace supervisor/employer should provide evidence of the range of
         syllabus learning outcomes and a diversity of experiences in the workplace that
         have been addressed during the student’s employment.
     - The principle purpose of the employment function is related to the industry area of
         the course.


STEPS FOR STUDENT EXEMPTION FROM WORKPLACEMENT
1.   Speak to the employer/supervisor yourself over the phone before giving any paperwork
     to the student. Verify:
     - competencies the students has successfully performed;
     - number of hours of employment; and
     - period of employment.
2.   Make sure this is a genuine employment situation that will meet the criteria for
     Recognition of Prior Learning.
3.   When satisfied, complete the form Application for Recognition of Prior Learning –
     see FORMS. List the competencies for the benefit of the employer.
4.   Send in the form with the student to the employer and have him verify the information
     and sign the statement.
5.   You may also wish to visit the workplace and carry out an on-site assessment. This is
     optional.
6.   Once you are satisfied that all the criteria is met, you sign the form.
7.   File the original form with your workplacement papers and place a copy of the form in
     the student’s Competency Record and/or file.



Fairfield District Workplace Learning Manual   April 03 V2               Teachers 4 -   7
 Section 5



 STUDENT
    and
  PARENT
HANDBOOK
CONGRATULATIONS
on selecting a VET (Vocational Education and Training) course as part of your HSC.


Doing a VET course gives you:
         Australia wide industry recognition;
         accreditation from both the Board of Studies and VETAB;
         a Competency Record where all your competencies are recorded; and
         a workplacement in industry where your competencies are practised and
          developed.

If all your Competency Record is completed along with the workplacement, you qualify for a
Certificate 1 or a Certificate II in the area in which you are training. This is quite an
achievement that is recognised by employers all over Australia.



SO WHAT IS WORKPLACEMENT ?
Workplacement is working for a week in industry in the VET area that you have chosen.

It is an opportunity to meet new people and perform in an environment that is out of your
normal life of family, school and friends. This is part of growing up and preparing for the
adult work of work.

It is more than work experience, as you are expected to practice and develop the
competencies that are part of your course. Your teacher and/or workplace supervisor will be
assessing your performance on the job.

It is a mandatory requirement of your course and if you do not complete your
workplacement, you will not qualify for the Higher School Certificate.



WORKPLACEMENT IS A GREAT OPPORTUNITY
Workplacement is a privilege offered to you by employers in the community. It is not easy
to find employers who are willing to take students for workplacement.

Employers are doing you a favour as they are under no obligation to assist in workplacement
and it does take time and resources away from their organization.

Some students have gained employment or improved their employment chances thanks to
workplacement.

You are expected to appreciate and make the most of the opportunity given to you.

A lot can be learned from workplacement, no matter what the outcome.


Fairfield District Workplace Learning Manual April03V2 Student & Parent Handbook 5-      1
GENERAL INFORMATION FOR PARENTS AND STUDENTS
WHAT IS WORKPLACEMENT ?
Workplacement is NOT work experience ! Work experience is not necessarily linked to a
course of study, does not contribute to the HSC (Higher School Certificate) and is generally
undertaken by Year 10 & 11 students. Workplacement is a mandatory feature of dual
accredited vocational courses studied by Year 11 & 12 students as part of their HSC. These
courses are accredited by the Vocational Education and Training Accreditation Board
(VETAB) and known as Industry Curriculum Frameworks.

Students undertake workplacement to gain “hands-on” training and experience in a number
of entry level skills and competencies applicable to a particular industry. This industry
experience will be used to reinforce and consolidate the theoretical and practical learning
students receive in school.

The minimum workplacement period for vocational courses is 70 hours over two (2) years.
Within the Fairfield area, workplacement is usually broken into two (2) blocks of 35 hours
(five days) for each year of the course.

Students are placed within positions where course competencies can be readily achieved in a
realistic workplace setting. These competencies will be negotiated by teachers prior to the
workplacement.

INSURANCE
All students are insured against personal and third party injury or property damage as long as
the incident arises from a workplacement situation and all reporting procedures are followed.

OCCUPATIONAL HEALTH & SAFETY (OH&S)
All Industry Curriculum Frameworks have an occupational health and safety component,
which should be successfully completed prior to students undertaking workplacement. The
purpose of this component is to provide students with the skills and knowledge determined
by the NSW Workplace/Occupational Health and Safety Act.

Where special protective clothing or equipment is required by occupational health and safety
legislation or by the employer, students will be notified by their teacher prior to commencing
workplacement.

ACCIDENTS
In the event of a student being injured or involved in an accident whilst at the workplace, or
whilst travelling to or from it, appropriate first aid or emergency care procedures should be
immediately sought. As soon as practicable, the student’s teacher, and the student’s
parents/guardians should be notified.

An accident report including a full statement from the student, the employer and any
witnesses should be completed and forwarded to the District Office. Each employer has
been supplied with a copy of the Accident Report Form. Students must ensure correct
information is completed on these forms for insurance purposes.


Fairfield District Workplace Learning Manual April03V2 Student & Parent Handbook 5-              2
DUTY OF CARE – SUPERVISION OF STUDENTS
In all educational activities, teachers have a responsibility for the safety and welfare of
students commonly known as “duty of care”. Workplace learning opportunities, including
workplacement, are no exception. However, because of the nature of workplacement,
supervision cannot be as detailed, close and constant as in other school activities and some of
the responsibility is shared by the employer.

Workplace co-ordinators will visit the work site prior to placement to ensure that students
will not be involved in hazardous activities or placed in a working environment which
exposes them to physical or moral danger. Students should not leave themselves in
inappropriate situations.

During the workplacement, the teacher will visit or telephone the work site at least once and
check the progress and supervision of the student and that occupational health and safety
requirements are being met. Should there be a problem the student is also required to contact
the supervising teacher to express their concern so that alternative arrangements can be
made.

HOURS OF WORK
In order to complete the minimum requirement of 35 hours each year, students may need to
work five days, each of seven hours duration. Students understand that they will be
expected to work the hours of the industry and each individual employer will determine the
hours that the student will work. This may include early starts, split shifts (ie 10am-2pm and
5pm-10pm on the one day), evening and weekend work. It is preferable that workplace
learning activities are conducted during school term as part of an ongoing educational
program

If students need to negotiate the hours of work with their employer, it should be done prior to
commencing workplacement. Should workplacement fall outside normal business hours,
students should ensure parents are aware of this when signing their Student Placement
Record.

MEAL BREAKS
Employers will afford students meal breaks in line with the award conditions observed by
the industry in which they are working. The time allocated for meal breaks must be strictly
observed by students, ie: students must be prompt in returning to work after meal breaks.

The time allocated for lunch or dinner breaks is not to be included in the total number of
hours worked. For example, you would need to work 9am-4.30pm in order to take a half-
hour lunch break and fulfil the requirements of a seven-hour day.

Students should negotiate meal breaks with their employer prior to commencing
workplacement or on the first day of workplacement.

PAYMENT TO STUDENTS
Whilst undertaking workplacement, students are classified as volunteer workers since
workplace learning is part of the school’s total education program. Therefore, students have
no right to expect or receive payment, whether in case or kind for work performed as part of
this program. Any payment negates insurance coverage.
However, students must not be used in place of regular employees and must not undertake
work of a repetitive or long term nature beyond what would be classified as reasonable
practice of a particular skill.

Fairfield District Workplace Learning Manual April03V2 Student & Parent Handbook 5-           3
INDUSTRIAL DISPUTES
In the event of an industrial dispute effecting the organization at which the student is
undertaking their workplacement, the student is to be sent back to school or sent home if
appropriate.

At the earliest practicable opportunity the student’s teacher is to be notified so that
alternative arrangements can be made if necessary.

Under no circumstances are students to become involved in any industrial disputes nor
should they take the place of striking workers.

CONFIDENTIALITY
Some employers may require students to sign a “Confidentiality Agreement” due to the
nature of the work and the sensitivity of information accessed.

Students must maintain loyalty, honesty and confidentiality towards their host employer at
all times. Failure to do so may result in the immediate termination of the workplacement,
disciplinary action by the school and possible legal action by the employer, depending on the
seriousness of the breach.

WORKPLACE INDUCTION
Employers are advised that they should set aside time to induct the student into their
workplace. This can be undertaken either prior to the commencement of the workplacement
or on the first day of the placement. Clarification of induction times should be sought when
students contact the employer prior to their workplacement.

Suggested issues which may be covered during induction are:
    working hours and break times, work routines;
    location of facilities, toilets, change rooms, etc;
    emergency and fire drill procedures;
    management structure and reporting guidelines;
    dress requirements, including safety equipment/clothing;
    introduction to employees and the workplace supervisor;
    basic understanding of the activities undertaken by the organization; and
    procedures to follow in the event of illness, misadventure, non-attendance.


ROLE OF THE WORKPLACEMENT STUDENT
Whilst on workplacement, students will be expected to:
     dress appropriately for the job to promote safety and a high level of presentation and
        corporate image;
     maintain an interest in the work provided – think about the job and their
        performance;
     be punctual both on arrival and after breaks – be reliable;
     follow instructions and accept suggestions – ask for help if needed;
     act in accordance with occupational health and safety requirements;
     keep personal problems at home;
     have a good attendance record and notify the employer and the teacher promptly if
        unable to attend;
     work to task and to time – complete a fair day’s work;
     behave on the job in a way that reflects well on the employer and fellow workmates;
     follow the routine of the workplace and the customs of the enterprise; and
     take care with and show respect for employer’s property.
Fairfield District Workplace Learning Manual April03V2 Student & Parent Handbook 5- 4
BENEFIT FOR STUDENTS
By undertaking workplacement, students will:
    develop knowledge, skills and attitudes which are relevant to and recognised within a
      wide range of employment, training and further educational settings;
    gain maturity by experiencing adult roles and responsibilities in the workplace;
    increase their understanding of Australian industry in a practical and realistic
      environment;
    gain increased skills in the seeking and attainment of suitable and rewarding
      employment;
    base future career choices upon current knowledge of career opportunities,
      occupational trends and expectations of the workplace;
    achieve industry-accredited competencies and gain credit transfer and articulation
      into further education and training courses; and
    explore the impact of technological change in the workplace.




Fairfield District Workplace Learning Manual April03V2 Student & Parent Handbook 5-     5
  Section 6


WORK READY
ARE YOUR STUDENTS WORK READY ?

This unit is meant to be photocopied as a booklet and worked through in class. It is a
complement to the STUDENT/PARENT HANDBOOK, and is aimed more at the work
readiness of students, not the routine issues dealt with in the STUDENT/PARENT
HANDBOOK.

This unit is not compulsory. You might prefer to cover these issues using your own
resources. As long as these issues are dealt with, before workplacement takes place, it does
not matter how you do it. Some schools apply for grants or make special arrangements and
have a whole day activity involving mock interviews, videos, group work, seminars, etc., and
others simply allow the teacher to deal with these issues in class. It’s totally up to the
teachers involved.

Included at the end of this section is a complete unit on preparing your students for
workplacement from OTEN. Feel free to copy it or just use sections. It comes complete with
its own Appendix.

Careers Advisers can be invaluable for resources and help, so enlist their services if you can.
There are also a number of videos and kits in schools, which can help you:
       “Ready for Work” – video
       “Learning to Work, Working to Learn” – kit with video
       “Future Work” – Kit with CD
       “Take off” – Kit – CD, video.
Try the websites: www.anta.gov.au/takeoff and www.tdd.det.nsw.edu.au/schooltowork
These resources may be with the Careers Adviser, the Vet Co-ordinator or your Librarian.

It would be a good idea to have the STUDENT WORKPLANS photocopied and blank
copies of the Student Placement Records inserted so students can work through the booklet
as they do this unit.




Fairfield District Workplace Learning Manual        April 03 V2           Work Ready 6 -      1
ARE YOU WORK READY?
You are representing your school in the community, as the employer knows from which
school and/or TAFE College you come.

If you do the right thing and put in your best effort, there is a good chance of the employer
taking more students for work placement. The future of the Workplace Learning Program
with that employer is in your hands.

Remember there will be many students from your school and other schools needing work
placements and employment in the future. Keep that in mind.


THE STUDENT WORKPLAN
What is it?
Documentation provided by the teacher for you to take to work placement.

What is it for?
Two sections
Part A: Employer’s Section      and Part B: Student’s Section

Your responsibility:
    It is your responsibility to complete most of the details on the Student Workplan,
      eg: Student name, school, parent details, etc. BEFORE you give it to your employer.
      You cannot expect the employer to do it.
   You must remember to get the Employer’s Section completed by the employer and to
      be collected by you on the last day of work placement. Your teacher will not chase
      this up. You will need to have both the Employer’s Section and the Student’s
      Section completed before returning it to your teacher.

PART A – EMPLOYER’S SECTION
to be given to the employer on the first day of Workplacement

      A letter of introduction to the employer with all the important contact details
      Employer’s Report (on general work readiness skills)
      Employer’s Workplace Task Log (on skills related to the VET course)
      A copy of the Student Placement Record

PART B – STUDENT’S SECTION
to be kept by you and taken to Work Placement each day

      Student Attendance Record & Journal to be completed each day and signed by the
       employer
      The Emergency Procedure Card and Contact Numbers and Accidents Involving
       Students
      Travel Concession Card (if required)
      A copy of the Student Placement Record
      Student/Parent/Teacher Evaluation

Fairfield District Workplace Learning Manual        April 03 V2           Work Ready 6 -        2
STUDENT RESPONSIBILITIES

You must:
    complete the Student Placement Record, which is an important document for
     insurance purposes. Ensure it is signed by a parent/guardian.

      read the Host Employers Details carefully to obtain important information about
       times, dress requirements and duties. Copy details to your workplan “Employer
       Details” page.

      attend an interview or phone the employer before work placement, if requested by the
       employer (your teacher will give you the instructions).

      organise transport to ensure you can attend and arrive at work on time and get home
       safely. Always have enough money for full fare if required and enough for a phone
       call home. Some transport workers are unaware of concession arrangements, so
       always carry all your letters/id/travel cards.

      bring the Student Workplan with you during work placement:
       - give Part A – the Employer’s Section to your work supervisor on the first day
       - keep Part B – the Student’s Section for you to bring to work placement each
         day to complete.
       - Note, the employer must sign your Daily Attendance Sheet each day.
       BOTH SECTIONS must be completed and returned to your teacher.

      make sure the employer completes the employer’s section of the Student Workplan
       on the last day of your work placement for you to return to your teacher along with
       your Student Section. This is proof that you have satisfactorily completed your work
       placement.

      complete the Student Evaluation in the workplan

      express thanks to the management and all who have assisted you on work placement
       (remember: without them you would not qualify for your HSC). Write a thank you
       letter to your employer. Your teacher can provide a sample (in APPENDIX).




Fairfield District Workplace Learning Manual      April 03 V2          Work Ready 6 -        3
WHAT THE EMPLOYER WILL EXPECT FROM YOU
Punctuality
    Be punctual and attend everyday.
    Come back from your breaks on time (don’t take extended breaks).

Call if you are absent
    In the event of sickness you must notify the employer at least an hour before work
        commences because the employer may organize work for you and/or get concerned
        about you not turning up for work. Also notify your teacher as he/she may be
        planning to visit you that day.

Appearance
   Be neat in appearance and grooming and wear clothing that is suitable for the
      workplace. Employers will send you back to school if you are not suitably dressed.
   If your placement requires specialist clothing and tools (such as hospitality) it is your
      responsibility to wear it/bring it as required.

Follow instructions
    Competently perform tasks as requested by the workplace supervisor to the best of
      your ability, as you will be assessed.

OH&S
   Wear any equipment provided and follow all procedures.
   Follow all occupational health and safety rules and signs.
   All VET Courses have an oh&s unit – most students will study this prior to their
     work placement.

Ask Questions
    Ask questions about anything of which you are not sure.

Interest & Initiative
    Show an interest in the work and business.
    Ask questions.
    Look around and volunteer to do jobs that you think you can do.
    Keep busy.

Behaviour and Attitude
    Be friendly, polite and show respect to all employees and clients of the business.
    Have a cheerful and positive attitude.

Knowledge of the Industry and yourself
   Employers may conduct an informal interview to find out how much you know about
     and your future in the industry.
   Since you have chosen to do a vet course, the employer will expect positive answers
     from you.
   Do not say that you are only doing work placement because you have to and you
     are not really interested in it at all. This will make the employer wonder why he
     is wasting his time with you and not take any more students in the future.
   Remember, you have chosen to do work placement. Whenever you choose a vet
     subject, you are choosing to do work placement. You cannot do one without the
     other.
Fairfield District Workplace Learning Manual       April 03 V2          Work Ready 6 -      4
                SUMMARY - STUDENT CHECKLIST


BEFORE GOING TO WORK PLACEMENT

                Student Placement Record completed, signed and handed in to your
                 teacher.
                Attended interview if required
                Checked exactly where the business is located
                Checked the working hours
                Transport is organised
                Clothing is organised
                Checked the name of the Student Supervisor
                Collected STUDENT WORKPLAN from the teacher and filled in details
                Confirmed with the employer over the phone on Thursday or Friday of the
                 week before work placement starts.


DURING WORK PLACEMENT

                Give Part A of the STUDENT WORKPLAN (Employer’s Section) to
                 the supervisor
                Have your Attendance Record signed every day
                Complete your Daily Journal
                Expect a visit or phone call from your teacher
                On the last day, collect your Employer’s Section of the STUDENT
                 WORKPLAN from the employer
                Make sure your employer has completed and signed all the Student
                 Attendance Records on the STUDENT WORKPLAN
                Thank everyone before you leave
                Give your employer and workplace supervisor a thank you card or letter


AFTER WORKPLACEMENT IS OVER

                Hand in your completed STUDENT WORKPLAN to your teacher
                 including the evaluation (including parent evaluation)
                Provide your teacher with some feedback on how it all went
                Send in a thank you letter to your employer, if you have not already done so.




Fairfield District Workplace Learning Manual     April 03 V2           Work Ready 6 -     5
MAKE WORK PLACEMENT HAPPEN FOR YOU
When you are on work placement, supervising you will be another responsibility for your
supervisor. Your supervisor will still have to carry out his/her normal duties as well as
looking after you. Therefore it is not up to the supervisor to make work placement happen
for you.


YOU MUST MAKE WORK PLACEMENT HAPPEN FOR YOURSELF BY:

       demonstrating interest in learning and willingness to work
             e.g. following instructions, asking questions, showing initiative and
             participating in a positive way

       demonstrating good social skills
             e.g. introducing yourself to people, being friendly, smiling, making
             conversation with people in the workplace

       demonstrating good manners
             e.g. being polite, showing appreciation to all who assist



                   MAKE THE EMPLOYER GLAD THAT
                THEY HAD YOU FOR WORK PLACEMENT and
           THAT THEY WOULD BE HAPPY TO TAKE SOMEONE ELSE



WHAT CAN YOU EXPECT FROM YOUR EMPLOYER
While you are at work placement your employer has certain responsibilities towards you.
You can expect your employer to:

       demonstrate skill or processes for you and allow you to practice and develop them
        where possible;

       encourage you and help you gain confidence in your work and ensure you are
        working at your level of capability;

       provide a safe and healthy working environment;

       fill in all paper work required; and

       provide a pleasant, harassment free environment. If you feel threatened,
        uncomfortable or harassed please notify your teacher immediately.




Fairfield District Workplace Learning Manual       April 03 V2           Work Ready 6 -     6
AN INTERVIEW WITH THE EMPLOYER

Occasionally the employer requests to see the student beforehand. Generally, an informal
interview is conducted on the first day of your work placement by the employer. The
employer does this to calculate your level of interest and ability. It is in your interest to have
positive responses prepared.

Sample questions that you may be asked:

                     1.      Why are you interested in this industry?
                     2.      Tell me about your skills and knowledge related to this industry.
                     3.      Tell me about the training requirements, normal working hours
                             and conditions for this industry.
                     4.      Do you think you are suited to this industry? Why?
                     5.      Do you see yourself with a future in this industry?
                     6.      What are you going to do when you leave school?
                     7.      What competencies have you developed at school?
                     8.      What are your training needs for this work placement?
                     9.      Do these relate to the competencies in your Competency
                             Record?
                     10.     Do you have any paperwork for me to complete and sign?




Fairfield District Workplace Learning Manual          April 03 V2           Work Ready 6 -       7
STUDENT’S CODE OF CONDUCT
Honesty
Act honestly and appropriately (you must realise that if anything goes wrong or missing in
the workplace, you may be a suspect).

Confidentiality
Information available to you during your work placement is both sensitive and confidential.
You are at all times to respect the privacy of others and behave in a trustworthy manner.
You have signed a statement to this effect in the Student Placement Record.

Behaviour
You are representing your school or college in the local community and you should always
behave in a way that will bring credit to yourself and your school. In the workplace you are
a member of a team and you need to ensure that your behaviour does not interfere with the
ability of others to perform their duties. Employers must run their business well in order to
make money. At times they may be very busy, that is why you must show initiative, look
around for things to do and volunteer to do them.

Harassment
Workplacement will bring you into contact with many different people. You should never
behave in a manner that intimidates others. Similarly if you are made to feel uncomfortable
in your work with others, you should speak to your teacher immediately.

Accidents
All accidents must be reported immediately to your employer. You must also inform your
teacher, so the Accident/ Misadventure Report can be completed. All students are insured
against personal and third party injury or property damage as long as the incident arises from
a work placement and it has been reported.

Attendance
You must inform your employer and school before work starting time on any day you
cannot attend workplacement. It is very rude to just not show up without any explanation.
Everybody who is employed must ring up before starting time if they cannot attend work.
Days missed must be made up, so that you successfully complete the minimum 35 hours,
that are required in the workplace. Make sure that your workplace supervisor signs your
Student Attendance Record each day to verify the days and hours worked.

Permission to Leave Early
It may be possible for you to leave workplacement early on some day due to unavoidable
commitments such as TAFE Delivered Vet and part-time work. This does not apply for non-
urgent appointments that can be postponed. You must present a note from your teacher to
the employer requesting leave and the reason. You must give this note to the employer on
the first day.

Follow up Thank you Letter and Evaluation
Students are required to write a short thank you card or letter. It may be given to the
employer on the last day or posted after workplacement. Your teacher will provide a sample.
Fairfield District Workplace Learning Manual       April 03 V2           Work Ready 6 -         8
                  A STUDENT WORKSHOP




                      Running Sheet For Teachers
                                   Responsible
                             For Work Placement




    OPEN TRAINING AND EDUCATION NETWORK - DISTANCE EDUCATION, 2001

Fairfield District Workplace Learning Manual   April 03 V2   Work Ready 6 -   9
                         ACKNOWLEDGEMENTS
The following people contributed to the development of this publication:

Bronte Price, OTEN-Distance Education, Project Manager

Janelle Allen, Southern Cross Distance Education Centre

Judith Casson, OTEN-Distance Education

Dianne Flakus, OTEN-Distance Education

Julie Frail, OTEN-Distance Education

Chris George, Southern Cross Distance Education Centre

Kim Hopkins, Dubbo School of Distance Education

Fiona Lynton, OTEN-Distance Education

Eric Middledorp, OTEN-Distance Education

Anthony Rogers, Connect Work placement

Kae Ruprecht, Tamworth VET Network Inc

Alison Sandercock, Southern Cross Distance Education Centre

Sue Wines, Tamworth District Vocational Education Consultant



Their assistance and input is greatly appreciated.




Fairfield District Workplace Learning Manual         April 03 V2           Work Ready 6 - 10
                                 BACKGROUND
Each Industry Curriculum Framework course that was introduced as part of the reforms to
the New Higher School Certificate (HSC) contains a mandatory work placement component.
Since the introduction of these courses, employers, Vocational Education and Training
(VET) teachers and work placement co-ordinators have signaled that they want support in
helping students become better prepared for work placement.

This workshop provides students with an intensive generic preparation session for work
placement and is one way of supporting employers, teachers and students in this aspect of
work placement. Whilst it has been developed by the Open Training and Education Network
-Distance Education (OTEN-DE) initially as a support document for those teachers
delivering VET by distance education mode, clearly it will have wider application and may
be of use to those teaching VET face-to-face. The workshop can be run as a full-day
workshop (approximately six hours), as two half-day workshops or as a series of lessons.
The allocation of this time signifies to students and to other staff the importance of briefing
students about work placement.

It is expected that teachers will add to this workshop their own additions and amendments,
to customise it to meet the peculiar local needs of the student(s) and to satisfy specific
requirements of the course – for example, the occupational health and safety requirements
of the different frameworks courses may be quite different from each other.

Students need to be clear about why they are going on work placement, what they will be
doing during their placement, and how to get the most out of it. As well, they need to be
informed of their rights and responsibilities, as work placement students, regarding such
issues as sexual harassment and racist harassment. Students should leave the workshop
with a greater awareness of some of the issues surrounding work placement, a repertoire of
strategies to deal with situations that may arise whilst they are on work placement and
knowledge about who to contact while they are on work placement.

If the workshop is to be effective:
 it is probably best run several weeks before the students go on their placement
 there should be a maximum number of twenty (20) students who undertake the
     workshop at any one time
 there should be at least two (2) 'up-front' facilitators, with other staff on hand for support
 the use of single sex groups may be appropriate for one or more of the sessions.

At the beginning of the workshop, each student should be provided with a copy of the
Workshop Agenda (Appendix A) and the worksheet "What is the purpose of work
placement?" (Appendix B). Appendix C is included to elicit student responses to issues
which may arise in setting up a work placement, whilst Appendix D is designed to make
students more aware of the work placement roles and responsibilities of employers,
students and teachers. Students can use Appendix E to clarify things they can find out
about and observe whilst on work placement. Appendices F-K provide support for students
in making them aware of sexual harassment and racist harassment and the associated
grievance procedures. Appendix L, derived from actual experiences of work placement
students, provides the basis for discussion about the need for work placement students to
neither expect nor accept any type of payment, reward, remuneration or gift associated with
their work placement.



Fairfield District Workplace Learning Manual        April 03 V2           Work Ready 6 - 11
A workshop evaluation sheet, Appendix M, should be distributed to each student for
completion at the end of the workshop, whilst Appendix N provides a list of useful
organisations pertinent to work placement.

This document may be downloaded from the OTEN-DE website:

http://www.oten.edu.au/oten/schoolDE/whatsnw/VETforschools.htm

Enquiries about this document or about any other aspects of VET in Schools delivered by
OTEN-DE should be directed to:

Bronte Price
VET for Schools Consultant
OTEN-DE, 51 Wentworth Road
Strathfield NSW 2135
Tel + 61 2 9715 8153
Fax + 61 2 9715 8332
Email: bronte.price@tafensw.edu.au




Fairfield District Workplace Learning Manual   April 03 V2         Work Ready 6 - 12
                               RUNNING SHEET
Session 1
Welcome, introductions, purpose of this workshop.
(5 minutes)

Issue a copy of Appendix A (Workshop Agenda) to each student. Carry out any necessary
introductions and briefly outline the purpose of the workshop.



Session 2
What is the purpose of work placement?
(40 minutes)

Get the students to complete individually the worksheet "What is the purpose of work
placement?" (Appendix B). They are asked to choose 3 or 4 of their responses which they
are not sure of or which they would like to discuss further. (Allow 7-8 minutes).

          In small groups, ask them to discuss those selected responses. (Allow 5-7
           minutes).

                      In those small groups, get them to share and record on paper any
           responses that their group is still unsure about or which need further clarification.
           (Allow approx 5 minutes). The students will then have an opportunity to raise
           these issues in front of all participants in a plenary session to follow.

          Ask the students to come together in a plenary group and get them to raise and
           share any issues about which they are unclear. Your role is to clarify and explain
           any issues or processes about which they may be unsure and to outline briefly
           what the NSW Department of Education and Training defines to be the purpose
           of work placement.


Learning in the workplace serves a number of purposes including enabling students
to

                    progress towards the achievement of industry competencies
                    develop appropriate attitudes towards work
                    learn a range of behaviours appropriate to the industry
                    practise skills acquired off the job in a classroom or workshop
                    develop additional skills and knowledge, including the Key
           Competencies

It is important that students undertaking a work placement understand that work placement
is different from work experience.




Fairfield District Workplace Learning Manual        April 03 V2           Work Ready 6 - 13
Work Experience involves

                      a general taste of the world of work, through a brief period in a
           workplace
                        students observing different aspects of the work carried out, and
           assisting with tasks nominated by their supervisor
                        students not generally achieving any recognised vocational
           qualifications.


Work placement involves

                      students learning specific skills or competencies on-the-job that
           have been agreed beforehand by the school and participating employer. These
           skills commonly reflect nationally-recognised, industry-defined competency
           standards developed by industry training advisory bodies
                      accreditation by both education and industry authorities
                      the school and the employer playing a role in assessing students'
           competencies.


Session 3
BEFORE THE PLACEMENT
What strategies can students use to make sure that their placement is a good one?
(30 minutes)

                   if the teacher provides a list of possible placements?
                   if students find their own placements?
                   if another organisation finds their placement?

              Depending on which of the above systems operates in a school, the
              facilitator will get students to focus on one or other of the above.

              The facilitator should provide the students with one or two examples of what
              they can do before, during and after work placement to enhance the quality
              of their placement, to prompt them for the group task they are about to
              undertake.

              Split students into small groups, as before, and get them to list on paper what
              they can do before, during and after work placement to enhance the quality
              of their placement. Suggest that the students treat each of these three
              situations separately, perhaps dividing their paper into columns. Get each
              group to nominate a recorder/reporter.

Exchanging information:
              One student per small group should report their findings to the whole group.
              A staff member or one of the facilitators should record the whole group's
              findings on an OHT at the front of the room.
              The final, collated list is a very useful resource for students to have.
              Therefore, it is suggested that the teacher responsible for work placement
              provides each student with a typed copy of the list within two days of the
              workshop, so that they may make use of it prior to, during and after their
              placement.
Fairfield District Workplace Learning Manual       April 03 V2           Work Ready 6 - 14
Session 4
BEFORE THE PLACEMENT
Issues students should consider in selecting a suitable placement:
 (40 minutes)

                 discrimination
                 job trials
                 non-traditional placements
                 places which are hard to reach
                 holiday work placement

              The following are two suggestions of how this session could be conducted
              during the workshop. Clearly, there are numerous other ways. However you
              decide to run this section, please inform the students of whether or not they
              will be expected to form new groups at any stage.


       EITHER:

           Students divide into small groups, no bigger than 4 students. These groups
            may be different from the previous ones.

           Each group selects or is given a different situation from the sheets provided
            (see Appendix C). Depending on the number of students at the workshop,
            more than one group may need to tackle each situation.

           Each group has 10 minutes to discuss the issues involved in that situation.
            Inform the students that each member of the group will need to be ready to
            inform others about their solution to the problem which has been set.

           Exchanging information: Rearrange the students to ensure that each newly
            formed group contains a person representing each situation previously
            discussed. Allow each member to briefly share issues and responses. Allow
            sufficient time for this to occur.

           The facilitator should ensure that all of the six issues associated with each of
            the situations in Appendix C are discussed in depth by the students.

           Make the point that the situations they have discussed have actually
            occurred to other students seeking to do a work placement.


       OR:
                     The facilitator divides the students into small groups consisting of 4-
              5 students. Groups may be different from the groups established in session
              2.




Fairfield District Workplace Learning Manual       April 03 V2          Work Ready 6 - 15
The facilitator gives each group (or each group selects) a different situation from the sheets
provided (see Appendix C). Depending on the number of students at the workshop, more
than one group may need to tackle each situation.

       Exchanging information:

              Select two or three of the small groups to present three main points arising
               from their discussion.
              Make the point that each of the situations represented has actually occurred
               to other students seeking workplacement.




Session 5
DURING THE PLACEMENT
 What things should students be asking about and observing during work placement?
 Adequate supervision
 Occupational Health and Safety: the employer’s responsibilities; the student’s
    responsibilities; the teachers
 Insurance
 What should a student do if they have an accident whilst on work placement:
 What should students do if they cannot attend the work placement on one or more
    days?
(45 minutes)


What things should students be asking about and observing during work placement?
Use the material in Appendix E to get students to brainstorm and expand on the supplied list
of "things to observe and ask about whilst on work placement". This can be done in small
groups and then the list can be collated in a plenary session. After the workshop, the lists
can be collated and handed out to all students who attended the workshop for their use
while they are on work placement.

Adequate supervision:
Take this opportunity to inform students that employers are required to ensure that students
are adequately supervised. This does not necessarily mean that they will be closely
supervised for every minute of the week, but the level of supervision will depend on the
worksite, the work being completed, and the maturity and experience of the student.

Clearly, what constitutes 'adequate supervision' for one student may not be 'adequate
supervision' for another student in the same work situation. Generally, it is not acceptable
for a student to be left unsupervised or to be left alone at the workplace for lengthy periods.

Also, let the students know that prior to going on their work placement, they will be informed
of the name of the person at the workplace who has been nominated as their contact
person – a person of whom they can ask questions, or express concerns or from whom they
can seek advice, about their work placement. As well, of course, the students should be
informed of the name of the person at the school or TAFE Institute who is their contact for
work placement.




Fairfield District Workplace Learning Manual        April 03 V2           Work Ready 6 - 16
Occupational Health and Safety: the employer's responsibilities; the student's
responsibilities; the teacher’s responsibilities.
Hand out to students the work placement responsibilities of employers, students and
teachers (Appendix D). Go through them cursorily, emphasising any that you believe are
particularly pertinent to your students' situations.

The health and safety of students on approved work placements are protected by the
Occupational Health and Safety Act, 1983 (updated 2000), which can be viewed at
http://www.austlii.edu.au/au/legis/nsw/consol_act/ohasa1983273/

Briefly mention the responsibilities of employers and of work placement students under the
Occupational Health and Safety Act, 1983 (updated 2000), (see Workplace Learning
Handbook – revised, 2001). Employers have a moral and legal responsibility to provide and
maintain working conditions for their employees (including students on work placements) of
such a standard that their health and safety are in no way compromised.

At the same time, of course, all students on industrial placements have a responsibility to
ensure that they do not endanger the other people in the workplace, by their actions.

In particular, the Occupational Health and Safety Act 1983, (updated 2000), states:

       "An employee must, while at work, take reasonable care for the health and safety of
       people who are at the employee‟s place of work and who may be affected by the
       employee‟s acts or omissions at work.”

and

       “A person must not, intentionally or recklessly, interfere with or misuse anything
       provided in the interests of health, safety and welfare under occupational health and
       safety legislation.”


Note: These responsibilities apply to students on work placement.

In planning and securing the placement, the work placement coordinator needs to:
    (1) be aware, and advise students, of relevant legal limitations for those students and
    (2) ensure that students will not be placed in a situation where a hazard exists due to
        factors which include the student's age, capacity, maturity or the working conditions.

Insurance:
Mention also the fact that the approval process for work placement and the completion of
the Work placement Agreement Form (from the Workplace Learning Handbook – revised,
2001) ensures that they and the employer are adequately protected by insurance. Since the
work placement student is not a paid employee, the employer‟s workers‟ compensation is
not affected by them having a student on work placement.

Make the point that students should never drive a registered vehicle whilst on work
placement, as this circumstance is not covered by insurance.

What should a student do if they have an accident whilst on work placement?
If they have an accident whilst they are on work placement, the student should inform their
supervisor at the workplace, as well as the teacher and / or work placement coordinator as
soon as practicable, no matter how minor the injury. This includes accident or injury incurred
whilst travelling to or from work placement. The school should complete the School Accident
Fairfield District Workplace Learning Manual        April 03 V2          Work Ready 6 - 17
Report Form and take appropriate action in accordance with existing procedures for
accidents to school students. As work placement students are not employees, claims for
expenses involving work placement students should not be classified as workers‟
compensation.


What should students do if they cannot attend the work placement on one or more
days?
If a student cannot attend the work placement on one or more days, then they should inform
both the employer and the school as soon as practicable. If at all possible (and they know
they will away on a certain day) they should report their absence before the absence
occurs.


Session 6
DURING THE PLACEMENT
Sexual harassment and racist harassment:
(45 minutes)

 What is sexual harassment and racist harassment?
 What are some examples of sexual harassment and racist harassment that have
  occurred to students whilst on work placement?
 What is the process to follow when you are being harassed on sexual or racist grounds?
 If you lodge a formal complaint about sexual or racist harassment, what will happen?

The aim of this session is to make students aware of the following:

 the nature of sexual harassment and racist harassment – how to recognise it
 the process to follow when they are being harassed on sexual or racist grounds
 their rights and responsibilities, and those of the employer, in the workplace with regard
  to establishing and maintaining an harassment-free workplace.

The components of Appendices F - K will be used in this session.

 Where appropriate, the preparation and presentation of this session should involve the
  school's equal opportunity representative and the teacher responsible for work
  placement.

 You may wish to consider conducting the session concerning sexual harassment in
  single sex groups, which are physically separated from each other.

 During group discussion, students should be encouraged to discuss what they would do
  if they were the work placement student or the employer, in any given situation.

   Briefly explain the legal context of sexual harassment and racist harassment with
   reference to the Anti-Discrimination Act, 1977, which can be viewed at:
   http://www.austlii.edu.au/au/legis/nsw/consol_act/aa1977204/

 It should be noted that a breach of this Act would result in a civil action rather than a
  criminal action, and so the terminology to adopt in explaining such a breach is "unlawful"
  rather than "illegal".) Make students aware that addressing the issues of sexual

Fairfield District Workplace Learning Manual       April 03 V2          Work Ready 6 - 18
   harassment and racist harassment in society is a long process which seeks to change
   people's attitudes and behaviour. This process is educative rather than punitive.

 Make it clear to students that, just as employers have a legal responsibility to provide a
  workplace that is free from sexual harassment and racist harassment, work placement
  students have a legal responsibility not to harass, on sexual or racist grounds, other
  people at the workplace while they are on their placement.

 It is important that sexual harassment and racist harassment are described within an
  employment context and that they are portrayed in such a way that students do not
  overreact to the concepts, so that students are not intimidated by the prospect of going
  on work placement. Most students will not be sexually or racially harassed whilst they
  are on work placement. Nevertheless, all students must be given strategies to recognise
  and deal with it if they are harassed.

     1.    Using Appendix F, the facilitator defines sexual harassment. An overhead
           transparency of Appendix G (of which an enlarged OHT version is included at
           the end of this document) should be shown and copies distributed to students
           for discussion (possibly in single-sex groups) of how they would respond in
           these situations.

           Using Appendix H, the facilitator defines racist harassment. An overhead
           transparency of Appendix I (of which an enlarged OHT version is included at the
           end of this document) should be shown and copies distributed to students for
           discussion in groups of what could be done in these situations.

     2.    Appendices J and K should be shown to students, firstly as the basis for
           instruction in the grievance procedure and secondly as a basis for a re-
           examination of responses to situations already discussed. Copies of the
           grievance procedure can be distributed to each student.




Fairfield District Workplace Learning Manual      April 03 V2          Work Ready 6 - 19
Session 7
DURING THE PLACEMENT
Teacher visit or phone call:
(45 minutes)

The session on the teacher's visit or phone call requires some input from the facilitator.

Purpose of teacher's visit or phone call:
It is a requirement that the student‟s teacher visits the student whilst on work placement or,
if that is impracticable, telephones the student. Therefore, make students aware that they
shall either be visited or they shall receive a phone call from the VET teacher and / or work
placement coordinator, while they are on their work placement.

There are several potential reasons why a teacher may visit the student on work placement.
Such a visit has a marketing purpose, in that it enables the employer to “put a face to a
name” of the teacher. Feedback from employers suggests that they are more likely to be
retained as work placement providers if they are visited by the teacher. As well, the work
placement may be used by a suitably trained person to assess students‟ attainment of
various competencies. And, of course, the teacher may visit the student to monitor how they
are going on their work placement and to address any issues that may have arisen. In order
to discuss the student's progress with both the student and the employer, questions such as
the following may be asked:

          Is this what you expected of the work placement?
          Are you feeling comfortable?
          Is it a friendly working environment?
          How are you enjoying it?
          Do you feel you are getting on with other workers?
          Are you being set challenging tasks?
          What, specifically, have you been doing?
          What have been the highlights?
          Are there any problems? Have you been introduced to the safety representative?
          Have you been given information about safety?
          Have you been provided with protective clothing?
          Have there been any times when you have felt unsafe?
          Have you been supervised at all times while operating equipment or machinery?
          Have you ever in charge of a vehicle at any time?
          Have you been teased or made to feel uncomfortable at any time?
          Would you recommend this workplace to other students?
          Would you be happy to return to this workplace for further training?


Collate a list of other questions that students would like to be asked. This list will form a
valuable resource for you when the placement occurs.




Fairfield District Workplace Learning Manual        April 03 V2           Work Ready 6 - 20
Payment, reward, remuneration or gift:

Students who are school based, part-time trainees are paid for the on-the-job training they
undertake as part of their traineeship. These people have a clear relationship with their
employer, and are paid according to the appropriate award or other industrial instrument
and their working conditions, including workers‟ compensation arrangements, are as for
other employees of the same company. Generally, the guidelines and procedures contained
in the Workplace Learning Handbook produced by the NSW Department of Education and
Training do not apply to school based, part-time trainees.

However, generally, students undertaking work placement as part of their HSC have no
such employer / employee relationship with their employer. You should make students
aware of the fact that work placement students are regarded as learners, not employees. In
work placement, if an employer/employee relationship is established, the insurance
provisions may be placed at risk. As well, there are educational and industrial reasons why
such a relationship must not occur. There cannot, therefore, be any payment, etc of any
kind.

Relate the anecdotes of situations which have occurred to students on work placement (see
Appendix L) and ensure that the students become aware that none of these or similar
situations is permitted:

         Bakery - payment in goods
         Department Store - 10% discount, as for employees
         Hairdresser - cut, shampoo and styling
         $100 in cash
         Crayfish catcher - bag of crayfish
         Chemist - basket of soap
         Sportstore - can of tennis balls.


It is the student's responsibility not to accept it, as much as it is the employer's responsibility
not to offer it.



Session 8

AFTER THE PLACEMENT
Debriefing - why? how?
(15 minutes)
                                What went well and why?
                                What didn't go well and why?
                                What are the implications for the next placement?


               The intention of debriefing is to get students to reflect on their work
               placement. Debriefing is a very important part of the work placement
               program. Indeed, if debriefing does not occur, then it can be argued that the
               work placement may have been of limited benefit to the student.



Fairfield District Workplace Learning Manual          April 03 V2            Work Ready 6 - 21
              It is important for students to reflect on what went well and why; what did not
              go well, and why; and the implications of this for the next placement.
             Inform the student(s) of the method of debriefing you will use. The method of
             debriefing students used will vary over time and from school to school.




Session 9
Evaluation of this workshop
(10 minutes)

              Ask each student to spend this time reflecting on today's workshop and
              complete the evaluation form (Appendix M) individually. Information gathered
              from these sheets can be used to modify the workshop for future use. Sheets
              should be filled in anonymously. Assure students that you need and value
              their responses.




Fairfield District Workplace Learning Manual      April 03 V2          Work Ready 6 - 22
                         LIST OF APPENDICES

Appendix A         Workshop Agenda

Appendix B         What is the purpose of work placement?

Appendix C         Selecting a placement – what would you do?

Appendix D         Duties and responsibilities

Appendix E         Work placement: things to observe and ask about

Appendix F         What is sexual harassment?

Appendix G         Some of the following examples of sexual harassment have
                   actually occurred to students on work placement

Appendix H         What is racist harassment?

Appendix I         Some of the following examples of racist harassment have
                   actually occurred to students on work placement
Appendix J         Process to follow when you are being harassed on sexual or
                   racist grounds

Appendix K         If I lodge a formal complaint about sexual harassment or racist
                   harassment, what will happen?

Appendix L         Work placement anecdotes: payment / reward / remuneration /
                    gift

Appendix M         Workshop evaluation

Appendix N         Useful organisations




Fairfield District Workplace Learning Manual     April 03 V2      Work Ready 6 - 23
Appendix A
      PREPARING STUDENTS FOR WORK PLACEMENT

                            WORKSHOP AGENDA


8.45-8.50      Session 1: Welcome, introductions, purpose of today's workshop.


8.50-9.30      Session 2: What is the purpose of work placement?


9.30-10.00     Session 3: Before the placement:
               What strategies can students use to make sure that their placement is a good one:
                If the teacher provides a list of possible placements?
                If students find their own placements?
                if another organisation finds their placement?

10.00-10.40    Session 4: Before the placement
               Issues students should consider in selecting a suitable placement:
                  discrimination
                  job trials
                  non-traditional placements
                  places which are hard to reach
                  holiday work placement

10.40 -11.00   MORNING TEA


11.00-11.45    Session 5: During the placement:
                What things should students be asking about and observing during work
                 placement?
                Adequate supervision
                Occupational Health and Safety: the employer's responsibilities; the student's
                 responsibilities; the teacher’s responsibilities.
                Insurance
                What should a student do if they have an accident whilst on work placement?
                What should students do if they cannot attend the work placement on one or
                 more days?




Fairfield District Workplace Learning Manual        April 03 V2        Work Ready 6 - 24
11.45-12.30   Session 6: During the placement:
              What is sexual harassment and racist harassment
               What is sexual harassment and racist harassment?
               What are some examples of sexual harassment and racist harassment
                that have occurred to students whilst on work placement?
               What is the process to follow when you are being harassed on sexual or
                racist grounds?
               If you lodge a formal complaint about sexual or racist harassment, what
                will happen?


 12.30-1.15   LUNCH

 1.15-2.00    Session 7: During the placement
               Teacher visit or phone call
               Payment, reward, remuneration or gift.

 2.00-2.15    Session 8: After the placement:
               Debriefing - why? how?
               what and why?
               What didn't go well and why?
               What are the implications for the next placement?

 2.15-2.25    Session 9: Evaluation of this workshop.


 2.25-2.30    Summary and close.




Fairfield District Workplace Learning Manual   April 03 V2          Work Ready 6 - 25
Appendix B

      WHAT IS THE PURPOSE OF WORK PLACEMENT?

1.   Work placement will help me:                                  TRUE   FALSE    DON’T
                                                                                   KNOW

a)   begin training for a particular job or career

b)   find out about my own likes and dislikes

c)   find out what I am good at doing

d)   find out what interests me

e)   earn some money

f)   see what working life is like

g)   understand what is expected of a worker

h)   decide my own future career

i)   see how a business firm is organised

j)   learn more about:
        i. the tasks that have to be done in a place of work
       ii. problems that arise in a place of work
      iii. the point of safety regulations
      iv. the part played by trade unions
       v. training for a job

k)   towards being successful when I apply for a job

l)   gain specific competencies in a chosen industry.




Fairfield District Workplace Learning Manual         April 03 V2          Work Ready 6 - 26
Appendix B

      WHAT IS THE PURPOSE OF WORK PLACEMENT?

2.   When you go on work placement:                               TRUE   FALSE   DON’T
                                                                                 KNOW
a)   you can come or go as you please

b)   you can muck around

c)   you will be expected to work as if you were a junior
     employee

d)   you will be provided with the name of someone at the
     workplace who will be your contact person for the whole
     of the work placement

e)   you will learn lots about teamwork

f)   you don't have to wear school uniform

g)   you can wear what you like

h)   you will be paid for the week‟s work you do, just like any
     other employee

i)   you will learn about what a worker in that industry area
     does on a daily basis

j)   you will be a danger to yourself (and other employees) if
     you break safety regulations

k)   you can talk as much as you like to your co-workers.




3.   After work placement:                                        TRUE   FALSE   DON’T
                                                                                 KNOW
a)   your 'employer' will send a report back to school

b)   you will see that report




Fairfield District Workplace Learning Manual       April 03 V2       Work Ready 6 - 27
Appendix B

      WHAT IS THE PURPOSE OF WORK PLACEMENT?
c)   your work placement teacher will want to hear about your
     placement

d)   it would be useful for you to “bad-mouth” your employer if
     the work placement has been different from what you
     thought it would be

e)   your friends can learn a lot from hearing about your
     placement

f)   you will get a permanent job with the firm

g)   you will learn little from others in the class about their
     work placement as theirs will be so different from yours

h)   you will be better able to make decisions about your
     future

i)   you will write up a full account of the work placement and
     this account will be part of your assessment and school
     report.




Fairfield District Workplace Learning Manual        April 03 V2   Work Ready 6 - 28
Appendix C

     SELECTING A PLACEMENT - WHAT WOULD YOU DO?
1.      A bank telephones the school and offers work placement to "three bright girls", as a
        vacancy will be available within the next month. Your teacher offers you one of
        these placements. What are the issues? What would you do?

2.      Your parents have a good friend who is an employer. He has offered to put you on
        work placement for two weeks because he knows you and he has an
        apprenticeship vacancy. What are the issues? What would you do?

3.      Chris, a girl, is keen to learn about the work of motor mechanics. The teacher has
        set up the placement for her. Chris arrives on the first day, but the employer says
        that he expected a boy, not a girl. What are the issues? What would you do?

4.      A girl wishes to do work placement with a small firm that employs only males. The
        employer says that he does not have a female toilet, the male toilet does not have
        a lock on it and so he does not have any girls on work placement. What are the
        issues? What would you do?

5.      A friend of your parents offers to put you on work placement during the holidays.
        The school is closed and so you are unable to contact the teacher responsible for
        work placement. What are the issues? What would you do?

6.      An employer seems happy to accept you for work placement. She seemed
        impressed by you over the telephone. When she sees you on the first day, she
        sees that you are Aboriginal and sends you back to school. What are the issues?
        What would you do?

7.      You are a male student who is keen to get a work placement in a hairdressing
        salon. Your friends tease you and make homophobic comments both to you
        directly and behind your back. What are the issues? What would you do?

8.      A female student with the appropriate license wants to undertake a non-traditional
        workplacement as a transport truck driver. Her parents have agreed and all the
        paper-work has been completed. At the last minute, the employer says the job is
        too dirty for a girl and involves long trips when she'll be alone with a male adult
        driver. What are the issues? What would you do?

9.      You love animals, and your heart is set on a placement with a veterinary surgeon.
        However, the nearest vet is located at a major country centre, about 120 kms
        away.
        Your teacher responsible for work placement is willing to help as much as he can.
        What are the issues? How can you get this placement to happen?




Fairfield District Workplace Learning Manual      April 03 V2          Work Ready 6 - 29
Appendix D

DUTIES AND RESPONSIBILITIES – EMPLOYERS
(SUPERVISORS)
          Identify potential work placement opportunities, estimate numbers
           of placements available, advise when placements will be
           appropriate


          Provide safe working environment for students and ensure OH&S
           guidelines are adhered to by student


          Advise how and when applications can be made, eg request
           resume and/or interview students


          Provide induction for students


          Provide meaningful tasks that relate to the student‟s competency
           record


          Ensure a suitable work placement supervisor from the workplace
           is appointed, someone who will benefit from the exercise as staff
           development, and who will encourage and assess a young
           person‟s potential


          Regard students as recruits, not visitors, supervise the students'
           training/enhancement program


          Assess performance of students, complete assessment
           schedule/competency record as requested by the teacher


          Notify the teacher/coordinator immediately of any problems or
           injuries during the work placement


          Do not pay the students.




Fairfield District Workplace Learning Manual       April 03 V2          Work Ready 6 - 30
Appendix D

DUTIES AND RESPONSIBILITIES – STUDENTS
          Contact the employer, by telephone or in person, prior to
           commencement of the work placement

          Dress appropriately for the job to promote safety, a high level of
           presentation and corporate image

          Follow the routine of the workplace customs and enterprise, show
           interest and effort in the work provided

          Be punctual at all times, including after breaks

          Follow instructions, accept suggestions and ask for help

          Act at all times in accordance with Occupational Health and
           Safety requirements

          Take care with and show respect for the employer‟s property and
           equipment

          Behave on-the-job in a way that reflects well on the employer,
           fellow work mates and the school

          Maintain attendance throughout the work placement, work hours
           suitable to the employer and industry, notify the employer and
           teacher promptly if unable to attend

          Ensure Work placement Diary/competency record are completed



DUTIES AND RESPONSIBILITIES – TEACHERS
          Establish and maintain close working relationships with local
           employers

          Work in partnership with employers to support and guide students

          Give information about what the student is learning at school and
           discuss what skills might be developed or practised in the
           workplace

          Prepare the student for the world of work, complete OH&S
           training before commencement of work placement

          Provide insurance cover for students attending work placement

          Duty of care - attend workplace at least once and / or maintain
           telephone contact to monitor students undertaking work
           placement. Conduct assessments during placement, as
           appropriate

          Follow-up with students.


Fairfield District Workplace Learning Manual       April 03 V2           Work Ready 6 - 31
Appendix E
                                WORK PLACEMENT:
                          THINGS TO OBSERVE AND ASK ABOUT


This is a list of some of the things you can find out about by observing and asking whilst on
work placement.



In small groups, to try to add others:


   other people's jobs - what do they do?



   facilities available - canteen, toilets, sporting



   career opportunities; opportunities for promotion



   career pathways



   advertising and sales



   starting/finishing times; meal breaks




Fairfield District Workplace Learning Manual            April 03 V2      Work Ready 6 - 32
Appendix F

                  WHAT IS SEXUAL HARASSMENT?
It is not sexual harassment to develop friendships (sexual or otherwise) with people in the
workplace, as long as both of the people involved welcome that friendship and as long as it
does not interfere with their work.

Sexual harassment is unwelcome attention. If someone at work offends, humiliates or
intimidates you by:

    staring or leering at you
    unwelcome touching or physical familiarity or sexual assault
    coercing you with the promise of a job
    continually asking you out, or asking for sex, after you have said "no"
    telling smutty jokes in your presence
    intrusive questions about your personal life, your body or sexual habits
    trying to force you to have sex


then you are being sexually harassed


Sexual harassment may also include:
 sexual insults or taunts
 requests for sex
 posters, magazines, screensavers, calendars and other items of a sexual nature, or
 inappropriate email messages or video attachments or downloading and printing
    pornographic material


then you are being sexually harassed.



This applies whether you are in paid or unpaid work.



REMEMBER: It is sexual harassment only if the behaviour is unwelcome.
THIS BEHAVIOUR IS UNLAWFUL AND YOU DO NOT HAVE TO PUT UP WITH IT.




Fairfield District Workplace Learning Manual       April 03 V2           Work Ready 6 - 33
Appendix G
            SOME OF THE FOLLOWING EXAMPLES OF
                 SEXUAL HARASSMENT HAVE
             ACTUALLY OCCURRED TO STUDENTS
                   ON WORK PLACEMENT

   A male worker has shut the door to the office and then has come very close to a female
    student, invading her personal space, to explain the week's program, and has persisted
    in rubbing up against her body and touching her.

   Male workers in the workplace have continually leered at a student, have wolf-whistled
    and made sexually suggestive comments as a female work placement student walked
    past.

   A female student was repeatedly asked out by one of the male workers in the office.
    When she refused, he kept teasing that she was playing "hard to get" and that he knew
    that she really liked the attention he was giving her. He began to make offensive
    suggestions about her sex life when he realised that she really did mean no.

   The supervisor of a girl on work placement persisted in suggesting that he wanted
    sexual favours from her. He made comments such as "Come back and see me next
    week and I'll fix you up with a job", and "I'll really look after you if you'll let me".

   A female student went on work placement to a worksite where most of the workers were
    males. In several of the work areas, including the one where she was expected to work
    for most of the week, there were posters of naked females in suggestive poses, which
    offended her.

   A male student went on work placement to a motor garage, at which there were
    employed four males. During the placement, one of the male workers placed a grease-
    gun inside the front of the student's jeans and squirted the gun several times.

   A male student went on a placement to a workplace where there were mainly males
    working. Some of the workers considered that the student looked and acted in an
    effeminate way, and made wise-cracks to that effect. When the student opened his
    lunch book one lunch-time, he found that one of the workers had placed in it a condom
    and a pamphlet about AIDS.

   A male student on work placement in a factory was continually made fun of by a group
    of women workers about his perceived lack of sexual experience.




Fairfield District Workplace Learning Manual      April 03 V2          Work Ready 6 - 34
Appendix H

                   WHAT IS RACIST HARASSMENT?


Racist harassment is unfair treatment of people, usually from an Aboriginal or nor English
speaking background, by others who hold negative attitudes based on the culture of those
people and the way they look.




If someone at work offends, humiliates or intimidates you by:

    repeatedly mimicking your accent or the accent of other people

    telling racist jokes or making racist comments in your presence

    calling you or others names which are racist-based

    interfering with or attacking your property because of your cultural background

    writing or painting graffiti, which urges the expulsion of or violence against certain
     groups

    refusing to accept or interact with you because of your cultural background

    segregating you from other people because of your cultural background

    assigning tasks to you, because of your cultural background, which are a marked
     departure from the tasks usually expected of work placement students (ie dirtier, less
     challenging, more repetitive).



then you are being subjected to racist harassment. This applies whether you are in paid or
unpaid work.


THIS BEHAVIOUR IS UNLAWFUL AND YOU DO NOT HAVE TO PUT UP WITH IT.




Fairfield District Workplace Learning Manual      April 03 V2          Work Ready 6 - 35
Appendix I

     SOME OF THE FOLLOWING EXAMPLES OF RACIST
      HARASSMENT HAVE ACTUALLY OCCURRED TO
           STUDENTS ON WORK PLACEMENT:
 You are an Italian student who has only been in Australia for a few months. You
  overhear one of the workers 'taking you off' and mimicking your accent. What could you
  do?


 During lunchtime, whilst you are on your placement, you have lunch with a group of
  workers who continually poke fun at people of Irish background by telling Irish jokes.
  You are offended by these and similar statements which belittle people because of their
  cultural background. What could you do?


 You and an Aboriginal student from your school attend a placement at the same
  workplace. You overhear the employer informing workers of the presence of "two
  students on work placement, and one of them is an „Abo‟ ". What could you do?


 You are a student whose parents emigrated from Vietnam fifteen years ago. You
  undertake a placement at a small workplace. On the second day of the placement, you
  go into the toilet and find "Asians Out”t written in red on the toilet wall. It was not there
  yesterday. What could you do?


 You are a student of Greek background who undertakes a placement in an office
  environment. On the third day of your placement a number of workers call you 'Spiros',
  which is not your name. What could you do?


 You have arranged, with your teacher, to undertake a placement in a medium-sized
  bakery, expecting to gain hands-on-experience in the baking area. On a pre-visit, you
  had noticed that a number of workers in that area were of non-English speaking
  background. On the first day of your placement, the supervisor sets you to work in the
  clerical section after commenting that "the manual jobs are only for migrants. You
  should aspire to something a bit better than that". What could you do?


 You and your parents emigrated from India when you were four years of age. You
  undertake a placement in a small retail store. One customer comes in, selects a variety
  of goods, but demands to be served by someone other than you, and mutters that
  "these migrants should all go back where they come from". What could you do?




Fairfield District Workplace Learning Manual        April 03 V2          Work Ready 6 - 36
Appendix J

        PROCESS TO FOLLOW WHEN YOU ARE BEING
        HARASSED ON SEXUAL OR RACIST GROUNDS

You can do a number of things:



   If you feel comfortable enough to do so, tell the harasser straight away that you do not
    want them to behave in that way.



   Always contact the teacher responsible for work placement and explain the situation.
    They will then support you and act on your behalf.



   Tell the employer (who has a legal responsibility to ensure that employees are
    protected).



   Contact the NSW Anti-Discrimination Board (see list of useful organisations at back of
    this document).


Under no circumstances should you feel responsible for, or guilty about the situation. All
employers should be aware of and support the provision of a workplace free from any form
of harassment.



Under no circumstances accept behaviour which you find offensive - if you don't take action,
the situation could worsen.



In many circumstances, the individual who is the harasser is not aware that their behaviour
is unwelcome or inappropriate - they need to be told.




             ANY COMPLAINTS YOU MAKE WILL BE TREATED
                         CONFIDENTIALLY.




Fairfield District Workplace Learning Manual       April 03 V2           Work Ready 6 - 37
Appendix K

        IF I LODGE A FORMAL COMPLAINT ABOUT
     SEXUAL HARASSMENT OR RACIST HARASSMENT,
                  WHAT WILL HAPPEN?

             Any action which is taken will be in consultation with you.



             No action will be taken against your wishes.



             Any complaints will be completely confidential.



             You will not be blamed.



             Your rights will be respected.



             Any help or support which you require will be provided.



             You will be protected from subsequent victimisation.




REMEMBER:                 SEXUAL HARASSMENT AND RACIST
                          HARASSMENT ARE UNLAWFUL AND IT IS
                          YOUR RIGHT TO BE PROTECTED.




Fairfield District Workplace Learning Manual       April 03 V2              Work Ready 6 - 38
Appendix L
             WORK PLACEMENT ANECDOTES -
         PAYMENT / REWARD / REMUNERATION / GIFT
 A student works at night in a bakery for a week. At the end of each long night's work,
  she is given two loaves of bread and a dozen buns, the same as each of the other three
  bakery staff.


 A student undertakes work placement in the clothing section of a large Department
  store. At the end of the week's placement, he purchases $75 worth of clothing from the
  store, and is offered the 10% discount on goods that all employees are entitled to.


 A country student gains a placement with an architect in the city. The manager of the
  company is so impressed with the student's efforts that she offers the student $100 cash
  as she is about to leave for home at the end of the week. The teacher responsible for
  work placement makes the point that she does not do this with all work placement
  students.


 A student undertakes work placement in a hairdressing salon, as he is keen to
  investigate the possibility of a career in hairdressing. On the second day, he is offered a
  free shampoo, cut and styling, at no charge, because the salon is not very busy.


 At the end of an enjoyable week-long placement in the local chemist shop, a Year 11
  student is offered a large gift basket from the shop, containing some perfume, soaps
  and powder. The chemist insists that she takes the basket, which retails at $35, as a
  token of his and his staff's gratitude for her efforts during the week.


 After spending an exciting week at sea on a fishing trawler, a student is given a plastic
  crate of crayfish, in appreciation of the student's willingness to work hard as a deck-
  hand throughout the week. The trawler's captain explains to the student that all other
  crew members get a supply of crayfish like this, weekly.


 A student, who is keen on sport, undertakes a week's work placement at a leading
  sports store. The supervisor is so impressed by her approachable nature and
  willingness to learn, that he gives her two cans of tennis balls at the end of the week.




Fairfield District Workplace Learning Manual       April 03 V2           Work Ready 6 - 39
Appendix M
                         WORKSHOP EVALUATION
1.   I found the day useful/not useful because:




2.   The parts I liked most were:




3.   The parts I liked least were:




4.   I suggest that the program should be modified for future workshops as follows:




5.   Other comments:




Fairfield District Workplace Learning Manual      April 03 V2         Work Ready 6 - 40
Appendix N

USEFUL ORGANISATIONS

WORKCOVER NSW
http://www.workcover.nsw.gov.au

Office Hours 8.30am – 5.00pm Monday to Friday
400 Kent Street, SYDNEY NSW 2000 Australia
Phone: 02 9370 5000 Fax: 02 9370 5999

WorkCover NSW, GPO Box 5364, SYDNEY NSW 2001 Australia

WorkCover Information Centre
Ground Floor, 400 Kent Street, SYDNEY NSW 2000 Australia
Phone: 13 10 50 Fax: 02 9370 6150


OFFICE OF THE DIRECTOR OF EQUAL OPPORTUNITY IN PUBLIC
EMPLOYMENT
http://www.eeo.nsw.gov.au
General enquiries: Troy King (including copies of publications):
11th Floor, 28 Margaret Street, Sydney NSW 2000, Australia
Ph (02) 9248 3555, Fax (02) 9248 3500, TTY(02) 9248 3544
Email: eeo@eeo.nsw.gov.au


NSW ANTI-DISCRIMINATION BOARD
http://www.lawlink.nsw.gov.au/adb.nsf/pages/index
Sydney Office
Postal address: PO Box A2122, Sydney South NSW 1235
Street address: Level 17, 201 Elizabeth Street, Sydney NSW 2000
Telephone: (02) 9268 5555
Fax: (02) 9268 5500
TTY: (02) 9268 5522
Tollfree 1800 670 812 (only within New South Wales)


NSW INDUSTRIAL RELATIONS COMMISSION
http://www.lawlink.nsw.gov.au/ir.nsf/pages/index
Street Address
Industrial Relations Commission
Level 1
50 Phillip Street
SYDNEY NSW 2000
Telephone (02) 9258 0080
Facsimile (02) 9258 0058


Fairfield District Workplace Learning Manual       April 03 V2     Work Ready 6 - 41
OHT 1

SELECTING A PLACEMENT – WHAT WOULD YOU DO?

1.      A bank telephones the school and offers work placement to "three bright girls", as a
        vacancy will be available within the next month. Your teacher offers you one of
        these placements. What are the issues? What would you do?
2.      Your parents have a good friend who is an employer. He has offered to put you on
        work placement for two weeks because he knows you and he has an
        apprenticeship vacancy. What are the issues? What would you do?
3.      Chris, a girl, is keen to learn about the work of motor mechanics. The teacher has
        set up the placement for her. Chris arrives on the first day, but the employer says
        that he expected a boy, not a girl. What are the issues? What would you do?
4.      A girl wishes to do work placement with a small firm that employs only males. The
        employer says that he does not have a female toilet, the male toilet does not have
        a lock on it and so he does not have any girls on work placement. What are the
        issues? What would you do?
5.      A friend of your parents offers to put you on work placement during the holidays.
        The school is closed and so you are unable to contact the teacher responsible for
        work placement. What are the issues? What would you do?
6.      An employer seems happy to accept you for work placement. She seemed
        impressed by you over the telephone. When she sees you on the first day, she
        sees that you are Aboriginal and sends you back to school. What are the issues?
        What would you do?
7.      You are a male student who is keen to get a work placement in a hairdressing
        salon. Your friends tease you. What are the issues? What would you do?
8.      A female student with the appropriate licence wants to undertake a non-traditional
        work placement as a transport truck driver. Her parents have agreed and all the
        paper-work has been completed. At the last minute, the employer says the job is
        too dirty for a girl and involves long trips when she'll be alone with a male adult
        driver. What are the issues? What would you do?
9.      You love animals, and your heart is set on a placement with a veterinary surgeon.
        However, the nearest vet is located at a major country centre, about 120 kms
        away. Your teacher responsible for work placement is willing to help as much as
        he can. What are the issues? How can you get this placement to happen?




Fairfield District Workplace Learning Manual      April 03 V2          Work Ready 6 - 42
OHT 2
                            WHAT IS SEXUAL HARASSMENT?

It is not sexual harassment to develop friendships (sexual or otherwise) with people in the
workplace, as long as both of the people involved welcome that friendship and as long as it
does not interfere with their work. Sexual harassment is unwelcome attention.
If someone at work offends, humiliates or intimidates you by:
     staring or leering at you

     unwelcome touching or physical familiarity or sexual assault

     coercing you with the promise of a job

     continually asking you out or asking for sex after you have said "no"

     telling smutty jokes in your presence

     intrusive questions about your personal life, your body or sexual habits

     trying to force you to have sex

then you are being sexuallv harassed.

Sexual harassment may also include:
 sexual insults or taunts

   requests for sex

   posters, magazines, screensavers, calendars and other items of a sexual nature, or

   inappropriate email messages or video attachments or downloading and printing
    pornographic material.

This applies whether you are in paid or unpaid work.


    THIS BEHAVIOUR IS UNLAWFUL AND YOU DO NOT HAVE TO PUT UP WITH IT.


REMEMBER:
It is sexual harassment only if the behaviour is unwelcome.




Fairfield District Workplace Learning Manual       April 03 V2           Work Ready 6 - 43
OHT 3
                            WHAT IS RACIST HARASSMENT?

Racist harassment is unfair treatment of people, usually from an Aboriginal or non-English
speaking background, by others who hold negative attitudes based on the culture of those
people and the way they look.


If someone at work offends, humiliates or intimidates you by:


    repeatedly mimicking your accent or the accent of other people


    telling racist jokes or making racist comments in your presence


    calling you or others names which are racist-based


    interfering with or attacking your property because of your cultural background


    writing or painting graffiti which urges the expulsion of or violence against certain
     groups


    refusing to accept or interact with you because of your cultural background


    segregating you from other people because of your cultural background

    assigning tasks to you, because of your cultural background, which are a marked
     departure from the tasks usually expected of work placement students (ie. dirtier, less
     challenging, more repetitive).


     then you are being subjected to racist harassment.


This applies whether you are in paid or unpaid work.


    THIS BEHAVIOUR IS UNLAWFUL AND YOU DO NOT HAVE TO PUT UP WITH IT.




Fairfield District Workplace Learning Manual      April 03 V2          Work Ready 6 - 44
OHT 4
     PROCESS TO FOLLOW WHEN YOU ARE BEING
    HARASSED ON SEXUAL OR RACIST GROUNDS:

You can do a number of things:
 If you feel comfortable enough to do so, tell the harasser straight
   away that you do not want them to behave in that way.


 Always contact the teacher responsible for work placement and
   explain the situation. They will then support you and act on your
   behalf.


 Tell the employer (who has a legal responsibility to ensure that
   employees are protected).


 Contact the NSW Anti-Discrimination Board.


 Under no circumstances should you feel responsible for, or guilty
   about the situation. All employers should be aware of and support the
   provision of a workplace free from any form of harassment.


 Under no circumstances accept behaviour which you find offensive -
   if you don't take action, the situation could worsen.


 In many circumstances, the individual who is the harasser is not
   aware that their behaviour is unwelcome or inappropriate - they need
   to be told.
           ANY COMPLAINTS YOU MAKE WILL BE TREATED
                               CONFIDENTIALLY.



Fairfield District Workplace Learning Manual   April 03 V2   Work Ready 6 - 45
OHT 5
            IF I LODGE A FORMAL COMPLAINT ABOUT
SEXUAL HARASSMENT OR RACIST HARASSMENT, WHAT
                                WILL HAPPEN?

 Any action which is taken will be in consultation with you.

 No action will be taken against your wishes.

 Any complaints will be completely confidential.

 You will not be blamed.

 Your rights will be respected.

 Any help or support which you require will be provided.

 You will be protected from subsequent victimisation




REMEMBER:
  SEXUAL HARASSMENT AND RACIST HARASSMENT ARE
  UNLAWFUL AND IT IS YOUR RIGHT TO BE PROTECTED.




Fairfield District Workplace Learning Manual   April 03 V2   Work Ready 6 - 46
 Section 7


STUDENT

WORKPLAN
          TEACHER INTRODUCTION TO THE STUDENT
                       WORKPLAN

A standardised STUDENT WORKPLAN is to be used across the Fairfield District for the
following reasons:
     It has been requested by employers who want a simple standard reporting system that
       does not take long to complete
     It helps employers to differentiate between work placement and work experience
     It assists in the process of educating employers about the course related competencies
       or tasks that students should experience in industry
     It provides feedback on competencies achieved, hours completed and general student
       performance during work placement.


Student Preparation
It is important to explain to the student exactly what has to be filled in and by whom. There
is a lot of filling in of basic introductory details, student name, employer etc. This is the
responsibility of the student, not the employer. The aim is to cut down on work for the
employers and teachers.

Student Responsibility
Please also stress to the student that it is the student’s responsibility to ensure that all of the
STUDENT WORKPLAN is completed and handed in to the teacher. If the Employer’s
Section is not done, the student is expected to contact the employer and go in and collect it
later on. This is not the teacher’s or the co-ordinator’s responsibility.

Explain that the completed STUDENT WORKPLAN is tangible proof that the student has
completed and met BOS requirements for the HSC. Without the completed STUDENT
WORKPLAN, the work placement, technically, has not occurred.

Student Record of Achievement
The STUDENT WORKPLAN is an excellent document for the student to put in his/her
portfolio. It is an official record of the student’s achievement that can be of interest to
employers when the student is seeking employment. Schools should have professionally
printed certificates to award students for successfully completing work placement. A sample
is given in the FORMS, Section 8.

Workplace Task Log
The Workplace Task Log is specific to each of the Curriculum Frameworks and is a list of
tasks related to the Student Competency Record. VET teachers at VET Network Meetings
determined what was to be included in the Workplace Task Log. It needs to be flexible as
not all employers can offer absolutely everything on the task log and not all students have all
the competencies developed at the time they go out on work placement. It also allows for
special requests from teachers for any additional task/s to be included.

A log has been included for each Framework. Please tick the tasks that each student will be
able to perform during their workplacement. Feel free to add to the tasks in the blank spaces.



Fairfield District Workplace Learning Manual        April 03 Student Workplan V2           7-1
STRUCTURE OF THE STUDENT WORKPLAN
The STUDENT WORKPLAN could be on coloured paper (one suggestion is to photocopy
it in the same colour as the Curriculum Framework Syllabus) and the two separate parts
(Parts A and B) to be given to the student in a plastic sleeve. The aim is to make it easily
identifiable to employers as WORKPLACEMENT, not work experience. Please place your
school logo on the cover sheets.

Details
Please have the student complete the details, such as student and parent names, school,
contact for parents, etc, BEFORE the STUDENT WORKPLAN is given to the employer.
You cannot expect the employer to do it.

Part A – Employer’s Section
The Employer’s Section is to be given to the employer by the student on the first day of
work placement. The student is to ask for this to be completed and returned on the last day
of work placement. It is the student’s responsibility to collect and return this. It consists of:

      A Letter of Introduction to the employer with all the important contact details
      The Employer’s Evaluation (on general work readiness skills)
      The Workplace Task Log (on tasks related to the VET course)
      A copy of the Student Placement Record for the employer.
      Workplace Experience Record (Retail only)

Part B – Student’s Section
The Student’s Section is to be kept by the student and taken to Work Placement each day

      Student Attendance Record to be completed by the student each day and signed by
       the employer
      Emergency Procedure Card and Contact Numbers and Accidents Involving
       Students information sheets
      Accident/Misadventure Report
      Travel Concession Card (if required)
      A copy of the Student Placement Record for the student
      Student Evaluation (+parent & teacher) sheet to be completed after workplacement


EVALUATION OF STUDENT WORKPLAN
Please insist on having the STUDENT WORKPLAN completed and returned to you. It is
tangible proof that the work placement has occurred. Pay particular attention to the Daily
Timesheet in terms of days attended and hours worked. You will be surprised at the days
and time students take off. Technically they should make up for any time short of the
minimum 35 hours needed to meet BOS requirements. Please keep a copy of the
STUDENT WORKPLAN on file in the event of audit from VETAB. Return original to
student.

If a student has not completed the required hours for work placement, the onus is on the
student to contact the employer and ask for more time.

Fairfield District Workplace Learning Manual       April 03 Student Workplan V2         7-2
                                     THE

                             STUDENT

                         WORKPLAN




Fairfield District Workplace Learning Manual   April 03 Student Workplan V2   7-3
Fairfield District Office             Phone:9793 4900                           Fax:9793 4943




PART A

EMPLOYER’S SECTION OF
THE STUDENT WORKPLAN


Please complete and return to the student on the last day of the Work Placement.




Name of Student: ____________________________________________________




Fairfield District Workplace Learning Manual April 03 Student Workplan V2 Employer’s section Page   1
Fairfield District Office              Phone:9793 4900                          Fax:9793 4943



                              LETTER OF INTRODUCTION
Dear Employer,

Thank you for accepting this student for Workplacement. This is not work experience. Workplace
Learning is about gaining practical skills in industry that relate to the VET Course that the student is
undertaking as part of the Higher School Certificate. VET stands for Vocational Education and
Training.

Attached to this letter is:
     an Employer’s Evaluation (on general work skills);
     a Workplace Task Log (list of tasks that the student can undertake as part of their
       workplace skill development);
     a copy of the Student Placement Record for your information; and
     a Workplace Experience Record for Retail students only.

Please complete and hand back to the student on the last day, as it is the student’s responsibility to
return it to the teacher immediately after workplacement.

The Student has the following documents:
    a Student Attendance Record and timesheet for the student to complete each day, time
       permitting; and
    an Emergency Contact and Procedure Card and Accidents Involving Students and an
       Accident/Misadventure Form.

Following are the STUDENT & CONTACT DETAILS regarding this workplacement.

STUDENT’S NAME:                           _____________________________________

VOCATIONAL COURSE:                      _____________________________________

SCHOOL/TAFE:                            _____________________________________

SCHOOL/TAFE PHONE NO:                     _____________________________________

TEACHER NAME:                           _____________________________________

TEACHER EMERGENCY NO:                    _____________________________________

PARENT/GUARDIAN NAME:                   ______________________________________

CONTACT NO in business hours:            ____________ after hours: ______________


Please do not hesitate to contact the co-ordinator or the teacher if there are any concerns.

Yours sincerely



Program coordinator



Fairfield District Workplace Learning Manual April 03 Student Workplan V2 Employer’s section Page   2
Fairfield District Office              Phone:9793 4900                          Fax:9793 4943

Fairfield Workplace Learning Partnership Inc.
INC9876224 ABN 68 172 635 533

C/- Fairfield City Council
PO Box 21 FAIRFIELD 2165.
Phone: 9753 4161 Fax: 9753 4163

Funded by the Enterprise & Career Education Foundation &
Board of Vocational Education & Training
                                EMPLOYER’S EVALUATION
Student’s Name:
Employer’s Name:
Company’s Name:
Dates of workplacement: Term          Week               /   /      to     /    /
Please assess the student’s performance during Workplacement period by writing the
appropriate performance level score against assessment criteria.
             1 = High Standard                      2 = Satisfactory                  3 = Poor Performance


                                                                                                    Level of
                                                                                                Performance
  Assessment Criteria                                                                               achieved

  Student was punctual and presented neatly to the work place.

  Student displayed an appropriate attitude towards the work assigned and
  undertaken.
  Student displayed the ability to understand instructions given and apply them
  to the work being carried out.
  Student was able to work effectively without continual supervision and
  guidance.

  Student showed initiative in the work being carried out.


  Student was able to communicate with other employees.

  The student’s work was of a high quality in relation to accuracy, neatness and
  completeness.


General Comments (Optional):




Host Employer Signature:                                                     Date:
Fairfield District Workplace Learning Manual April 03 Student Workplan V2 Employer’s section Page   3
Fairfield District Office             Phone:9793 4900                           Fax:9793 4943


          WORKPLACE TASK LOG - METAL AND ENGINEERING
Student name: ________________________              Date: ____________________________________

Your work placement student should be able to do all of the Set Tasks ticked below. Please
tick in the Observed Box if that task or a similar task is performed competently and sign
or write N/A if not applicable.
SET TASK         ACTIVITY                                             OBSERVED         SIGNED or N/A
                 Communicate with supervisors and
                 other employees.

                 Follow instructions to complete
                 elementary workshop tasks using
                 hand and some powertools.

                 Understand and comply with safety
                 and Occupational Health & Safety
                 requirements in this industry.

                 Demonstrate elementary skills in
                 marking off.

                 Use of hand tools

                 Use of drill press

                 Use of cutting off saws




Please list in the space provided above any other activities attempted by the student.

Optional comments:
_______________________________________________________________________________________
_______________________________________________________________________________________
Signed: ________________________________                  Date: _________________________________
Thankyou for your time and effort. You have made a valuable contribution to this student's HSC.

Fairfield District Workplace Learning Manual April 03 Student Workplan V2 Employer’s section Page   4
Fairfield District Office             Phone:9793 4900                           Fax:9793 4943

                   WORKPLACE TASK LOG - PRIMARY INDUSTRIES
Student name: _________________________                   Date: _________________
Your work placement student should be able to do all of the Set Tasks ticked below. Please
tick in the Observed Box if that task or a similar task is performed competently and sign or write N/A.


SET TASK                              ACTIVITY                             OBSERVED SIGNED or N/A

            * Communicate well with staff, customers, suppliers

            and clients to organise daily routine and work requirements

            * Follow daily / weekly written and verbal instructions

            * Follow all industry OH&S requirements (eg. reading

            manuals, labels)

               - chemical

               - machinery

               - handling animals

               - farm vehicles

               - materials handling

            * Keep records as needed eg. maintenance records

            * Correctly maintain and use farm equipment and vehicles.

               - please identify type of equipment / vehicles used in

                the space below

            * Employ ethical practices / standards when handling

            animals




Please list in the space provided any other activities attempted by the student.

Optional comments:

_________________________________________________________________________________

_________________________________________________________________________________

_________________________________________________________________________________

Signed: ___________________________________              Date: _______________________________

Thankyou for your time and effort. You have made a valuable contribution to this student's HSC.


Fairfield District Workplace Learning Manual April 03 Student Workplan V2 Employer’s section Page   4
Fairfield District Office             Phone:9793 4900                           Fax:9793 4943
                   WORKPLACE TASK LOG - BUSINESS SERVICES

Student name: _________________________                 Date: _________________

Your work placement student should be able to do all of the Set Tasks ticked below.
Please tick in the Observed Box if that task or a similar task is performed competently and
sign or write N/A.

SET TASK                            ACTIVITY                         OBSERVED SIGNED OR N/A
             * Communicate well with staff, customers,
             suppliers and clients
             (eg. oral and written messages)
             * Operate a range of office equipment:
                 - photocopier
                 - fax
                 - personal computer
                 - email
                 - other (specify)
             * Use a word processor to:
                 - create a file
                 - produce a variety of documents
                 - edit information
                 - print documents
                 - save files
                 - exit the system
             * Telephone operations:
                 - handle incoming calls
              - make telephone calls in a workplace
                 related context
             * Handle mail
                 - receive
                 - distribute
                 - dispatch
             * Follow occupational health and safety policies
             and procedures in the workplace in order to
             ensure own safety and that of others
             * Cash flow and accounting records:
                 - petty cash
                 - invoices
                 - banking
             * Ability and willingness to work with others
             * Security of records:
                - file documents
                - retrieve documents



Please list in the space provided any other activities attempted by the student.
Optional comments:
_________________________________________________________________________________

 Signed: ___________________________________ Date: _______________________________
Thank you for your time and effort. You have made a valuable contribution to this student‟s HSC.

Fairfield District Workplace Learning Manual April 03 Student Workplan V2 Employer’s section Page   4
Fairfield District Office              Phone:9793 4900                          Fax:9793 4943
                WORKPLACE TASK LOG - CONSTRUCTION
Student Name: ________________________                   Date: _________________________

Your work placement student should be able to do all of the Set Tasks ticked below. Please
tick in the Observed Box if that task or a similar task is performed competently and sign
or write N/A.
SET TASK                           ACTIVITY                           OBSERVED SIGNED or N/A

            * Communicates well with staff, customers,
            suppliers and clients (eg. fax, email, verbal)
            * Observes all occupational health and safety
            regulations and works safely including wearing
            protective clothing.
            * Follows all instructions (eg. verbal,
            signage and written)
            * Carries out measurements and calculations for job
            related activities (eg. length, quantities, mass and
            volume)
            * Understands work requirements (eg. planning,
            setup of tools and materials, work activities)
            * Carry out work activities (eg. handle materials,
            waste disposal, clean up)
            * Understands working drawings (eg. reads plans,
            specifications etc)
            * Choose and use appropriate hand tools
            * Choose and use appropriate power tools
            *


            *


            *


            *


            *


Please list in the space provided above any other activities attempted by the student.

Optional comments:
   _____________________________________________________________________________
  ______________________________________________________________________________
   ______________________________________________________________________________
Signed: _________________________________________Date:__________________________
Thankyou for your time and effort. You have made a valuable contribution to this student's HSC.



                      WORKPLACE TASK LOG - HOSPITALITY

Fairfield District Workplace Learning Manual   April 03 Student Workplan V2   Employer’s section Page   4
Fairfield District Office              Phone:9793 4900                          Fax:9793 4943
Student Name: _____________________________                  Date: ____________________________

Your work placement student should be able to do all of the Set Tasks ticked below. Please
tick in the Observed Box if that task or a similar task is performed competently and sign or write N/A.

SET TASK                              ACTIVITY                       OBSERVED SIGNED OR N/A
            * Work with colleagues and customers to:
               - communicate in the workplace
               - develop active listening and questioning techniques
               - work effectively in a team situation
            * Follow occupational health and safety and security
            procedures:
               - follow workplace procedures
               - deal with emergency situations
               - maintain safe personal presentation standards
            * Seek, develop and update hospitality industry
             knowledge

            * Follow workplace hygiene procedures
            * Organise and prepare food:
               - use appropriate commercial cookery equipment
               - prepare portion and plate food for service
               - for menu items (hot and cold)
            * Receive and store stock:
               - rotate and maintain
               - take delivery
            * Clean and maintain premises:
               - clean, sanitise and store equipment

            *

            *

            *

            *

            *
Please list in the space provided above any other activities attempted by the student.

Optional Comments:
_________________________________________________________________________________
_________________________________________________________________________________
_________________________________________________________________________________

Signed: __________________________________________                Date: _________________________

Thankyou for your time and effort. You have made a valuable contribution to this student's HSC.




       WORKPLACE TASK LOG - INFORMATION TECHNOLOGY

Fairfield District Workplace Learning Manual   April 03 Student Workplan V2   Employer’s section Page   4
Fairfield District Office              Phone:9793 4900                          Fax:9793 4943
Student Name: _____________________________                    Date: ____________________________

Your work placement student should be able to do all of the Set Tasks ticked below. Please
tick in the Observed Box if that task or a similar task is performed competently and sign or write N/A.

SET TASK                              ACTIVITY                            OBSERVED SIGNED or N/A

            * Communicate well with staff, customers, suppliers

            and clients using a variety of tools

             (e.g fax, email, phone etc).

            * Use a word processor to design or modify

            documents effectively.

            * Advise and / or assist people in the use of various

            software and hardware

            * Organise and save folder / files.

            * Troubleshoot and document computer problems.

            * Maintain computer equipment and consumables.

            * Set up computers and related equipment e.g printers,

            scanners, modems, etc.

            * Install, set up and document a variety of software.

            * Keep records of stock on and off the work site using

            a database (create database if necessary).

            * Document the movement of computers / peripherals

            on the site or off site using development forms.

            * Create and update a log of any faults with the

            computer system.

            *

Please list in the space provided above any other activities attempted by the student.

Optional Comments:
_________________________________________________________________________________

Signed: __________________________________________                Date: ____________
_____________
Thankyou for your time and effort. You have made a valuable contribution to this student's HSC.




                          WORKPLACE TASK LOG - RETAIL
Student name: ________________________              Date: ___________

Fairfield District Workplace Learning Manual   April 03 Student Workplan V2   Employer’s section Page   4
Fairfield District Office              Phone:9793 4900                          Fax:9793 4943
Your work placement student should be able to do all of the Set Tasks ticked below.
Please tick in the Observed Box if that task or a similar task is performed competently and
sign or write N/A.
SET TASK                                ACTIVITY                         OBSERVED SIGNED or N/A
             * Communicate well with staff, customers,
              suppliers and clients by:
                 - meeting and greeting customers
                 - handling telephone calls
                 - assisting customers with purchasing
                 - using effective questioning and listening skills
                 - establishing working relationships with
             employers and employees
             * Follow occupational health and safety policies
              and procedures in the workplace in order to ensure
             own safety and that of others in the workplace by:
                 - reading and understanding store policy documents
                 - observing basic safety and emergency procedures
             * Operate or observe a range of retail equipment:
                 - EFTPOS
                 - registers
                 - scanners
             * Minimise theft:
                 - apply routine store security
                 - demonstrate knowledge of a range of devices
             and techniques
             * Interacts with customers to:
                 - assist customers with purchasing
                 - demonstrate good knowledge of products & services
                 - handle customer complaints or uses chain of
             command
                 - offer solutions to complaints
                 - farewell customers
             * Housekeeping:
                 - keeps work area tidy
                 - organises work area as instructed
                 - ensures work area is tidy and free from rubbish
             or hazards
             * Perform stock control by:
                 - receiving and processing incoming stock
                 - rotating stock
                 - participate in stocktake
                 - re - order stock
                 - dispatch goods
             *
             *
Please list in the space provided above any other activities attempted by the student.
Optional comments:


Signed: ________________________________            Date: _________________________________
Thankyou for your time and effort.You have made a valuable contribution to this student's HSC.




Fairfield District Workplace Learning Manual   April 03 Student Workplan V2   Employer’s section Page   4
Fairfield District Office               Phone:9793 4900                           Fax:9793 4943


WORKPLACE EXPERIENCE RECORD (Retail only)
See page 13, Retail Section, ICFIP 9/00. See also page A-14 of Workplace Learning Handbook.

The workplace experience record is to be completed by all students undertaking a Retail Curriculum Framework Course
(120 and 240 HSC hour) and by all students in the non-framework Board endorsed Retail Operations Course, except for
school-based part-time trainees.

Student name

Employer name

Employer address

Total hour worked:            Year 10 _________ Year 11 _________ Projected Year 12 _______________


Role/job title       Duties                                                                Paid/unpaid




Employer verification of hours and duties

Supervisor/employer signature ___________________________________




Employer name

Employer address

Total hours worked:      Year 10 ________       Year 11 _________         Projected Year 12 _________

Role/job title       Duties                                                                Paid/unpaid




Employer verification of hours and duties

Supervisor/employer signature: ___________________________________________




Fairfield District Workplace Learning Manual   April 03 Student Workplan V2    Student’s section   Page     5
Fairfield District Office              Phone:9793 4900                           Fax:9793 4943




PART B


STUDENT’S SECTION OF
THE STUDENT WORKPLAN




Please complete this Student Section and collect the Employer’s Section on the last day
of the work placement. Both sections (A and B) must be completed and returned to the
teacher immediately after workplacement.




Name of Student: ____________________________________




Fairfield District Workplace Learning Manual April 03 Student Workplan V2 Student’s section   Page   1
Fairfield District Office              Phone:9793 4900                           Fax:9793 4943


                        THE STUDENT WORKPLAN
                         - EMPLOYER DETAILS


This is to be completed by student after receiving their copy of STUDENT
PLACEMENT RECORD.



STUDENT’S NAME:
__________________________________________________________________________

HOST:
__________________________________________________________________________

HOST’S ADDRESS:
__________________________________________________________________________

__________________________________________________________________________

CONTACT PERSON/YOUR SUPERVISOR:
__________________________________________________________________________

PHONE: ________________________________ (                        ) ___________________________


DATES OF WORKPLACEMENT:
_____/______/______ TO ______/_____/______

Hours of work__________________________________________

Breaks________________________________________________

Dress standard_____________________________________________________________




Fairfield District Workplace Learning Manual April 03 Student Workplan V2 Student’s section   Page   2
Fairfield District Office              Phone:9793 4900                           Fax:9793 4943
STUDENT WORKPLACEMENT CHECKLIST


Please if you have:

           Completed and returned your Student Placement Record form to your
            teacher?

           Phoned the workplace before starting the workplacement?

           Completed introductory interview with your employer? (if required)

Once you have rung the employer you should be able to answer these questions.
Please fill in the answers.

Name of your Employer/Company ? ___________________________________________

Name of person you are to contact ? ___________________________________________

Address and phone number of the employer ? ___________________________________

Length of your workplacement: ______________________________________________

Hours you must work:_______________________________________________________

Are there any special clothing requirements ? ___________________________________

How will you get to and from work?            Do you need to know transport timetables ?


Health and safety rules in the workplace? ______________________________________

What to do if there is an industrial dispute at your workplace?

_________________________________________________________________________

What materials/information do you need to bring on the first day?

_________________________________________________________________________

Can you buy food/lunch or do you have to bring your own? ______________________

The correct entry/exit procedures for your workplace?

_________________________________________________________________________




Fairfield District Workplace Learning Manual April 03 Student Workplan V2 Student’s section   Page   3
       Fairfield District Office  Phone:9793 4900                                        Fax:9793 4943
Fairfield Workplace Learning Partnership Inc.
INC9876224 ABN 68 172 635 533

C/- Fairfield City Council
PO Box 21 FAIRFIELD 2165.
Phone: 9753 4161 Fax: 9753 4163
Funded by the Enterprise & Career Education Foundation &
Board of Vocational Education & Training

                                 Student Attendance Record
        Name:______________________________________School:______________________

        Employer:__________________________________ Suburb:____________________
        As a record of your activities/achievements whist in work placement, please enter your daily activities
        and learning experiences in the space provided for each day of your work placement. This form should
        then be signed by your Host Employer and returned to your teacher.

        Day 1    Date: ____/____/____ Time Commenced:         Time Finished:      Host Employer Sign:

        Activities & Achievements:



        Day 2   Date: ____/____/____ Time Commenced:          Time Finished:      Host Employer Sign:

        Activities & Achievements:



        Day 3   Date: ____/____/____ Time Commenced:          Time Finished:      Host Employer Sign:

        Activities & Achievements:



        Day 4   Date: ____/____/____ Time Commenced:          Time Finished:      Host Employer Sign:

        Activities & Achievements:



        Day 5   Date: ____/____/____ Time Commenced:          Time Finished:      Host Employer Sign:

        Activities & Achievements:



        General Comments:




        If you are unable to attend on any day please note the absence and the reason.
        _______________________________________                                ______________
        Student Signature                                                      Date

        _______________________________________                                              ______________
        Host Employer Signature                                                              Date




        Fairfield District Workplace Learning Manual April 03 Student Workplan V2 Student’s section   Page   4
Fairfield District Office                Phone:9793 4900                         Fax:9793 4943



     EMERGENCY PROCEDURES AND CONTACT DETAILS


                                      WHAT DO I DO IF?

I am involved in an accident on the way to work or at work?
      Seek medical attention.
      Inform the employer and school about the accident as soon as possible.


I am unable to attend WORKPLACEMENT due to illness?
      Contact your employer/supervisor early in the morning and present your apologies.
      Contact your school/TAFE and leave a message for your teacher.
      Organise to make up for the lost hours.


I am unsure of the work I am being asked to do?
      Ask questions.
      Contact your teacher.


My employer cannot go ahead with WORKPLACEMENT?
(This may occur for a variety of reasons, such as unexpected staff changes.)
        Contact your course teacher to make arrangements to go back to school.
        Your teacher will make arrangements for another WORKPLACEMENT.


    STUDENT NAME: ______________________________________________________

    VET COURSE:             ______________________________________________________

    SCHOOL/TAFE: ______________________________________________________

    SCHOOL/TAFE PHONE NO: ____________________________________________

    TEACHER NAME: _____________________________________________________

    PRINCIPAL/DIRECTOR NAME: ________________________________________

    TEACHER EMERGENCY NO: __________________________________________

    PARENT/GUARDIAN
    CONTACT NO in business hours: ____________________ after hours: _____________

    SCHOOL VET COORDINATOR: ____________________________________________




Fairfield District Workplace Learning Manual April 03 Student Workplan V2 Student’s section   Page   5
Fairfield District Office              Phone:9793 4900                           Fax:9793 4943
Reverse side of
EMERGENCY PROCEDURES AND CONTACT DETAILS




ACCIDENTS INVOLVING STUDENTS

In brief:
     Seek medical help immediately
     Ask the attending doctor for a medical certificate
     Contact the school/TAFE/employer or emergency contact
     Complete the Accident/Misadventure Report and give it to your teacher
     Complete any school forms and return them to your teacher


Where the student is injured during a placement, including travel to and from the place
of work:
    1)      The student receives the necessary medical attention.
            Note: As students are volunteers, not employees, such claims SHOULD NOT be
            classified as WORKERS COMPENSATION.


    2)      The Parent or caregiver claims on his or her Medicare and private health funds.


    3)      The parent or caregiver then forwards to the school/TAFE campus advice of the
            amounts not recovered from the health funds.


    4)      The school/TAFE college then forwards the documents to the Department of
            Education, Treasury Managed Fund Section, which will deal with any claim on
            the GIO Managed Fund for those amounts not covered by a health fund or
            Medicare.




            ]




Fairfield District Workplace Learning Manual April 03 Student Workplan V2 Student’s section   Page   6
Fairfield District Office              Phone:9793 4900                           Fax:9793 4943

Fairfield Workplace Learning Partnership Inc.
INC9876224 ABN 68 172 635 533

C/- Fairfield City Council
PO Box 21 FAIRFIELD 2165.
Phone: 9753 4161 Fax: 9753 4163
Funded by the Enterprise & Career Education Foundation &
Board of Vocational Education & Training

       ACCIDENT OR MISADVENTURE REPORT
     This form is used to report any accident or incident that may need further investigation and
     involved the student. The form may be completed by the student or employer, but must be
     signed by both the employer and student as a record of what happened. It is not necessary
                            to assign blame or responsibility in this report.
                   (a copy of this report is to be placed in the student records file).
Student’s Name: _________________________________________
School/TAFE:_______________________                                   Course:
Year:
Record the details of any accident or incident that took place during the workplacement period.

Date & Time of the Incident:

Location of Incident:

Description of Incident:




Description of Action taken:




Employer’s Name:

Address:

Telephone Number:

Employer’s signature:                                                                Date:

Student’s signature:                                                                 Date:

Teacher’s signature:                                                         Date:
Should any incident occur it is essential that the student do the following:
 Inform the workplacement supervisor immediately (employers representative)
 Inform the workplacement Program Manager immediately (Telephone 9753 4161)
 Contact the supervising teacher at school and if he/she is unavailable leave a message,
 Complete a written report upon return to school
 Give the written report to the school VET Coordinator
 Send a copy of the report to the workplacement coordinator (Facsimile 9753 4163).
Fairfield District Workplace Learning Manual April 03 Student Workplan V2 Student’s section   Page   7
Fairfield District Office              Phone:9793 4900                           Fax:9793 4943

Fairfield Workplace Learning Partnership Inc.
INC9876224 ABN 68 172 635 533

C/- Fairfield City Council
PO Box 21 FAIRFIELD 2165.
Phone: 9753 4161 Fax: 9753 4163

Funded by the Enterprise & Career Education Foundation &
Board of Vocational Education & Training
                                      Student Evaluation
                                      How Did It All Go?
  Please answer the following questions by ticking the appropriate box and/or writing a comment.
  These evaluations are kept confidential and are used to ensure satisfactory work placements will
                                         continue to occur.

1. Company Name:

2. Student’s Name:                                             School:

3. Did the employer make you feel welcome/part of the team?


                                     yes                   sometimes                no
Comment: (optional)

4. Was transport to the workplace site a problem?


                                     yes                   sometimes                no
Comment: (optional)

5. Did the employer/supervisor explain your roles/tasks?


                                     yes                   sometimes                no
Comment: (optional)

6. Did the employer/supervisor take time to show you skills you didn’t have?


                                     yes                   sometimes                no
Comment: (optional)

7. What did you enjoy most about your work placement?



8. Did the work placement help you to make up your mind about what future career path will you
   take?


                                     yes                   no
In what way? (optional)


Fairfield District Workplace Learning Manual April 03 Student Workplan V2 Student’s section   Page   8
Fairfield District Office              Phone:9793 4900                           Fax:9793 4943

 Fairfield Workplace Learning Partnership Inc.
 INC9876224 ABN 68 172 635 533

 C/- Fairfield City Council
 PO Box 21 FAIRFIELD 2165.
 Phone: 9753 4161 Fax: 9753 4163

 Funded by the Enterprise & Career Education Foundation &
 Board of Vocational Education & Training




                                 Workplace Learning
                                 Teacher’s Evaluation
  Please answer the following questions by ticking the appropriate box and/or writing a
comment. These evaluations are kept confidential and are used to ensure satisfactory work
                           placements will continue to occur.


Teacher’s Name:
School:

Course:

Company Name:

Dates of Workplacement:

1. How would you rate the employer for quality workplacement reliability, care, and skill?

    Unsatisfactory                       Fair                     Good                     Excellent 

2. Did the students show any improvement in their skill performance or self-
   confidence after their experience in the workplace?

                                          Yes                      Partly                        No 

3. Would you recommend that we continue using this Host Employer?

                                                                      Yes                         No 

Details:




Fairfield District Workplace Learning Manual April 03 Student Workplan V2 Student’s section    Page   9
 Section 8



FORMS
FAX
To:
                                               Workplacements Coordinator
                                               Fairfield Workplace Learning Partnership Inc

Facsimile Number:                  :           9753 4163

From

VET Coordinator                    :

School                 :

Facsimile Number                   :

Date                               :

Subject                :           Request for Workplacement
   This form is to be completed by each VET teacher and given to the VET Coordinator at the school for review and sending. This preliminary ‘Requests for Workplacement’
should be sent to the Fairfield Workplace Learning Partnership before week 4 of term 1. All requests should be reviewed within the school during the first 4 weeks of each term
                              and any changes should be notified to FWLP as soon as possible. Year 12 requests may be made in term 4 of Year 11.

Course
  Business Services                                        Construction                                 Entertainment 
  Furnishings                                              Hospitality                                  Information Technology                         
  Metal & Engineering                                      Retail                                       Tourism        

Teacher’s name                                 :

Teachers phone number                          :

Number of workplacements required for class.
                                                                 Year                              Male                          Female
                                                                 11
                                                                 12
                                                                 Total

                                                                 NESB
                                                                 Special Needs
                                                                 (Please detail special needs on the student details form)

Preferred Businesses if known
(Please provide contact details including Name of contact, phone, address etc)




Approved




Fairfield District Workplace Learning Manual                                      April 02 V2                                                          Forms 8 - 1
Fax Message
To:                                                                   Fax:

Attention:                                                            Date:

               From:       Program Manager /                                                            No. of Pages:
                           District Coordinator                       Fax: 9753 4163


                                  WORKPLACEMENT – CONFIRMATION
The following students are booked in for workplacement as requested:

Student Name                                                    Location                       Date/s
                             Company Name /
                             Contact Person




Please arrange for the students to ring the employers and organise the orientation visit and interview if required. This should take
place in the week prior to the workplacement. If the student is organising the interview, please follow up to make sure they have
done what they promised. The student should be prepared to do a site tour and induction before placement or on the first day.
Please arrange for all students to take their full uniform and knife kit to workplacement, if the students are studying Hospitalities.

For any student attending a placement at DET sites, please ensure that they complete a Prohibited Employment Declaration,
available in Fairfield District Workplace Learning Manual (FDWPLM) in Appendix, or Workplace Learning Handbook, E-67.
These forms must be faxed directly to the workplace before any placement can occur. A similar form must be completed for all
Dep’t of Health sites. Please see Appendix of FDWLM for form and fax directly to employer. File all originals.

The students should take Student Workplan to the workplacement. It includes:
         Part A: Employer’s Section
         Part B: Student’s Section

Please contact the business during the week of the workplacement by phone at least twice, or visit.

Contact me if you have any concerns regarding workplacement.

Should any of your students have left school and do not require this placement, please notify the Workplacement Coordinator
immediately.

Kind regards



Program Manager

Teachers are reminded of their responsibilities relating to Duty of Care when students are on workplacement. For
more information refer to the Industry Curriculum Framework Information Package (ICFIP) folder available in all
schools.
Fairfield District Workplace Learning Manual                 April 02 V2                                         Forms 8 - 2
    Fairfield Workplace Learning Partnership Inc.
    INC9876224 ABN 68 172 635 533

    C/- Fairfield City Council
    PO Box 21 FAIRFIELD 2165.
    Phone: 9753 4161 Fax: 9753 4163

    Funded by the Enterprise & Career Education Foundation &
    Board of Vocational Education & Training

                                     Notification of Change
                                                                               Database Entry _____/______/______

    School Name:                                               TAFE: (if applicable)

    Given Name:                                                Surname:

    VET Course:

    Name of Employer:

    Workplacement Dates:        Term: ______ Week: _______            _____/_____/_____ to _____/_____/_____
    Please indicate the nature of the change required:
     Not Complete (Student did not complete the hours allocated) Reason:
        Left School Date student signed out of school:          _____/_____/_____
      Withdrawn from Subject Date Student withdrew: _____/_____/_____
      Cancelled by Student:
      Cancelled by employer (*Student to be offered new workplacement.)
      Change of dates: New Dates: Term _____ Week _____                   _____/_____/_____ to _____/______/____
     Indicate why the change is necessary




      Student has found own workplacement
          Do you require FWLP to visit the employer and insure all paperwork is completed and that the
          placement meets the necessary workplacement requirements?

            No (Supporting teacher has already done this.)

            Yes Name of Company

         Address:

         Contact Name: Phone Number:

         How did the student find this placement?

    Teachers Name:                                                        Contact Phone Number:


    Reallocated to New Employer:

    Dates of Workplacement:         Term ….…. Week ………..                   ______/_____/_____ to _____/_____/_____

Fairfield District Workplace Learning Manual              April 02 V2                                  Forms 8 - 3
Fairfield Workplace Learning Partnership Inc.
INC9876224 ABN 68 172 635 533

C/- Fairfield City Council
PO Box 21 FAIRFIELD 2165.                                                        Student Ranking
Phone: 9753 4161 Fax: 9753 4163                                        (Circle One with 1 being best student)
Funded by the Enterprise & Career Education Foundation &                        1 2 3 4 5
Board of Vocational Education & Training

                                          Student Details
                                                                       Data Base Entry:              /      /

  School Name:                                                   / TAFE (if applicable):

  Given Name:                                                  Surname:

  Address:

  Suburb:                                             State:                                Post Code:

  Gender:                       Male             Female 

  Home Phone:                                                        Mobile Phone:

  Current Year Level:            11             12                 Date Of Birth: ____/____/____

  Are you from a Non-English speaking Background?                                   No           Yes 

  Are you from an Aboriginal/Torres Strait Is Background?                         No           Yes 

  Language Spoken at home: ____________________________ Religion: _________________
  Do you have a disability or require special needs?
  No        Yes  (Teacher to complete a Special Needs Form and include with this
  paperwork)

  VET Course:
  Do you study more than one course?            No        Yes           (Please tick the VET subjects you are currently
  studying)
  Business Services        Information Technology    Hospitality    Retail 
  Construction             Furnishing              Metal & Engineering     
              Tourism             Entertainment   
Student Comments: Are you; working part-time, No  Yes  Where, No Hrs
Are you available during school holidays to complete workplacement?: No  Yes  dates
Other comments we should know:
Teacher’s Comments:
Teacher’s Name (Please Print): _______________________                  Contact Phone Number:_____________
The student is considered workplace ready and will be PUNCTUAL, DRESSED SUITABLY, & OBEY INSTRUCTIONS.

Teacher’s Signature :___________________Student’s Signature :________________ Date ____________
Office Use Only
 Company/Employer:
 Week:                    Term:                  Start Date:                           Finish Date:

Fairfield District Workplace Learning Manual               April 02 V2                                                 Forms 8 - 4
January 2002                                                                  PAGE 1
2001
STUDENT PLACEMENT RECORD
January 2002
STUDENT PLACEMENT RECORD
Original: to be held by the school
Copy 1: for the host employer
Copy 2: for the student
Copy 3: for the parent or caregiver.
Detailed information about the conditions and responsibilities of workplace learning placements is
provided in
An Employer’s Guide to Workplace Learning.
DETAILS OF STUDENT AND PROGRAM
Student‟s name __________________________________________Year (e.g. 10) _______________
Date of birth _________________
Course/program title
__________________________________________________________________
Type of workplace learning activity
_______________________________________________________
Start date _________________ Finish date ____________ Total number of days ____________
Course/program coordinator
____________________________________________________________
I will perform my duties during the placement to the best of my ability and will comply with all
reasonable directions of the host employer and its employees.
I have participated in preparation for workplace learning and am aware of my rights and
responsibilities.
If I have access during the placement to information which is private and confidential, I will not convey
to any person outside the host employer‟s workplace any knowledge or information which is gained in
the course of the placement.
I am aware of the contents of the Privacy Notice attached to this document.
Details of any medical conditions or factors of which the employer should be aware:
_________________________________________________________________________________
________________________ ________________
Student‟s signature Date
DETAILS OF SCHOOL
Name ____________________________________________________________________________

Address _________________________________________________________________________
_____________________________________________________________ Postcode ___________
Telephone ___________________ Facsimile _________________
I undertake to ensure that:
   the student is prepared for the workplace in accordance with curriculum/syllabus and safety
  requirements
   the workplace learning activity is supported according to the guidelines in the Workplace Learning
  Handbook, published by the Department of Education and Training
   the employer is provided with a copy of An Employer’s Guide to Workplace Learning.

___________________________ _______________
Signature of principal or nominee Date

___________________________ ______________________________
Print name Title

Fairfield District Workplace Learning Manual    April 02 V2                             Forms 8 - 5
January 2002                                                                       PAGE 2
Student placement record for (print student‟s name):

___________________________________________
DETAILS OF HOST EMPLOYER
Name of organisation
__________________________________________________________________

Addres___________________________________________________________________________

_____________________________________________________________Postcode_____________

Telephone ___________________ Facsimile _________________
Location (if different from host employer‟s address)
____________________________________________________

Contact person __________________________________ Position ___________________________
Name of student‟s supervisor
____________________________________________________________
Hours of work __________ Starting time: ___________ Breaks ___________ Finishing time______
Type of industry___________________________________________
Summary of dutie___________________________________________________________________
Special conditions (e.g. clothing, equipment, transport)
_________________________________________________________________________________
I agree to supervise and support the student for the purposes of the placement.
I agree to act in accordance with workplace responsibilities, including those set out in the Occupational Health
and Safety and Anti-Discrimination Acts.
I have read An Employer’s Guide to Workplace Learning and am aware of the employer‟s rights and responsibilities
outlined in it.
I acknowledge that the student is not a worker within the meaning of the NSW Workers‟ Compensation
legislation.
I have notified the school of any requirements to be fulfilled.
I am aware of the contents of the Privacy Notice attached to this document.
I am aware of the special responsibilities associated with working with children and young people as detailed in
the section related to child protection in An Employer’s Guide to Workplace Learning
I am not aware of anything in the background of any staff member or other person who will have close contact
with the student that would preclude that staff member or person from working with children.
_________________________________________ ________________
Signature of host employer or workplace supervisor Date
________________________ _________________________________
Print name Title
DETAILS AND PERMISSION OF PARENT OR CAREGIVER
Name ______________________________________________________________________________

Address ____________________________________________________________________________
__________________________________________________________ Postcode _____________
Telephone ___________________ Facsimile _________________Other contact telephone numbers
_________________
Relationship to student ________________________________________________________________
 I consent to the student undertaking the placement as stated above
 I am aware of the contents of the Privacy Notice attached to this document
The employer should be aware of the following medical conditions or factors:


_______________________________________ ____________
Signature of parent or caregiver                 Date
Fairfield District Workplace Learning Manual       April 02 V2                                Forms 8 - 6
January 2001                                                                          PAGE 3




                                              Privacy Notice

The information provided by students, parents/caregivers and employers is obtained for the purpose of co-
ordinating the workplace learning for a school student. It will be used by the NSW Department of Education and
Training to meet the duty of care and child protection responsibilities of the Department and to support the
information needs of the student, employer, and the parent/caregiver. Provision of this information is voluntary.

The information will be stored securely and kept until the student reaches the age of 21 years or for three (3)
years after the placement has been completed, whichever is the longer. This will take account of the statutory
limitation period of three (3) years for bringing actions for damages for personal injuries in NSW.

Where an action related to the placement occurs after the placement, the information will be kept for a minimum
of two (2) years after that action. The information could relate to accidents and include accident reports, claims
for damages or assessment of damages.

The information will only be disclosed for purposes directly related to the purpose for which it is collected.

If you do not provide all or any of this information then the student may not be able to undertake the planned
workplace learning.

You may correct any personal information provided at any time by contacting the careers adviser or the VET
teacher at the student’s school.


Sources:
Privacy and Personal Information Protection Act 1998 No.133
DET Privacy Bulletin,No.3 28 June 2000




The above PRIVACY NOTICE must be attached to the Student Placement Record (2A)
so that students, employers and parents/caregivers are aware of the contents of the notice.




Fairfield District Workplace Learning Manual         April 02 V2                                  Forms 8 - 7
Fairfield Workplace Learning Partnership Inc.
INC9876224 ABN 68 172 635 533

C/- Fairfield City Council
PO Box 21 FAIRFIELD 2165.
Phone: 9753 4161 Fax: 9753 4163
Funded by the Enterprise & Career Education Foundation &
Board of Vocational Education & Training

                  ACCIDENT OR MISADVENTURE REPORT
      This form is used to report any accident or incident that may need further investigation and involved the student.
     The form may be completed by the student or employer, but must be signed by both the employer and student as a
                record of what happened. It is not necessary to assign blame or responsibility in this report.
                               (a copy of this report is to be placed in the student records file).
Student’s Name: _______________________________________________
School/TAFE:                                                       Course:                           Year:
Record the details of any accident or incident that took place during the workplacement period.

Date & Time of the Incident:

Location of Incident:

Description of Incident:




Description of Action taken:




Employer’s Name:

Address:

Telephone Number:

Employer’s signature:                                                               Date:

Student’s signature:                                                                Date:

Teacher’s signature:                                                         Date:
Should any incident occur it is essential that the student do the following:
 Inform the workplacement supervisor immediately (employers representative)
 Inform the workplacement Program Manager immediately (Telephone 9753 4161)
 Contact the supervising teacher at school and if he/she is unavailable leave a message,
 Complete a written report upon return to school
 Give the written report to the school VET Coordinator
 Send a copy of the report to the workplacement coordinator (Facsimile 9753 4163).



Fairfield District Workplace Learning Manual               April 02 V2                                     Forms 8 - 8
            APPLICATION FOR RECOGNITION OF PRIOR LEARNING
                                  FOR WORKPLACEMENT IN ________________________

Workplace Details                                  Student/School Details

            Company Name:_______________                    Name: ____________________
            Address:_____________________                   School: ____________________
                       __________________                   Suburb:____________________
            Phone:_______________                           Phone: ____________________

                                          EMPLOYER STATEMENT
Dear Employer,

The above named student is undertaking a Vocation Education and Training course at school in which Work
Placement in industry is a mandatory requirement. The student’s part-time work in a relevant industry can be
recognised as prior learning and meet the requirement for work placement. You are asked to kindly complete the
following details and sign below in order to help the student gain this recognition.

Date when employment commenced: _____________________

                                Is the student currently employed with your organisation? YES/NO

If not, when did the employment cease?             _______________________

                             Average number of hours per week worked? ________________________

List the competencies, skills and duties, which the student competently performed during the employment:
____________________________________________________________________________________________________________
____________________________________________________________________________________________________________
___________________________________________________

Signed: _______________________            Date: __________________
Print name: ____________________           Position: _________________________


                                          TEACHER’S STATEMENT
I certify that the above named student has met the requirements for recognition of student’s employment for Work Placement purposes
as detailed in the Board of Studies ACE Manual (Section: 11.4.5.3)

CHECKLIST:
    The minimum length of total hours of employment is greater that the minimum hours required of work placement.
    The employment is being undertaken during the duration of the course.
    The workplace supervisor has provided evidence of the range of syllabus learning outcomes and diversity of experiences that
     have been addressed during the student’s employment.
    The principal purpose of the employment function is related to the industry area of the course.
    I have personally spoken to the employer to verify all the above information.

Signed: _____________________              Date: ______________________

Print name: ___________________                    Position: ____________________

Please file this and place a copy in student log book.(competency record).




Fairfield District Workplace Learning Manual                April 02 V2                                       Forms 8 - 9
Fairfield District Office                     Phone: 97934900             Fax: 9793 4943
Allow a minimum of seven (7) working days for processing.

APPLICATION FOR
STUDENT TRAVEL CARD
WORK PLACEMENT – DUAL ACCREDITED
VOCATIONAL COURSES

Conditions of card usage:
 To be used only for travel to and from mandated Work Placement of Dual Accredited Vocational Courses.
 Entitlements only provided when card is produced.

Entitlements provided:
 Free travel Monday through Friday only when identification card is presented
   with approved bus entitlement card.
 Half fare Saturday and Sunday when identification card is presented
   with approved bus entitlement card.
 Half fare when identification card is produced alone.

Complete the details below and return to:            Wendy Byrne
                                                     Vocational Education Consultant
                                                     Fairfield District Office
                                                     Wolumba Street
                                                     Chester Hill NSW 2162
                                                     Phone: 9793 4931
PLEASE PRINT                                         FAX: 9793 4943

SCHOOL:                ______________________________________________________

ADDRESS:               ______________________________________________________

Student’s Name:        ______________________________________________________

Course Name:           ______________________________________________________

Teacher:               ______________________________________________________

Host Employer:         ______________________________________________________
Address:               ______________________________________________________
Suburb:                ______________________________________________________

Private Bus Travel required
between suburbs of ________________________ and ___________________________

Please tick placement type:   ______ block
                              ______ continual release – day(s) of week:________________

First date of placement_____________ Last date of placement:       _________________




Fairfield District Workplace Learning Manual         April 02 V2                           Forms 8 - 10
                                      Section 9



                              APPENDIX




Fairfield District Workplace Learning Manual      0
Forms 8-
                                          (School Logo)




                                 Workplacement
                                  Certificate
                                       This is to certify that

                                     (name of student)
                                                from

                                               (school)
                           successfully completed Workplace Learning

                           in (insert subject area and name of workplace)

                             from    (insert date)      to   (insert date)




       ______________________                         ________________________
       Teacher                                        Principal

                                                      ________________________
                                                      High School


Fairfield District Workplace Learning Manual         April 03 V2                 Appendix 9 -   1
SAMPLE EMPLOYER THANK YOU LETTER
WRITTEN BY STUDENT


(insert your home address)

(insert date)

(insert address of
host employer for
workplacement)

ATTENTON:         (your supervisor’s name)




Dear (your supervisor’s name)

Thank you for being my host employer for workplacement from ____________ to __________. I
have learned a great deal about the ______________industry due to my time with your company.

I really appreciated the time taken by _______________ to teach me new skills. The whole staff
made me feel very welcome and it has really opened my eyes to the world of work.

Yours sincerely

  (sign your name)


PRINT YOUR NAME




Fairfield District Workplace Learning Manual     April 03 V2                      Appendix 9 -   2
AN EMPLOYER’S GUIDE TO
WORKPLACE LEARNING
for government schools and TAFE NSW institutes
Revised edition 2001


What is workplace learning?
Workplace learning refers to programs in which the workplace becomes an extension of the
classroom. Workplace learning is part of the total curriculum, as it has relevance for all students at all
levels of
ability and provides a continuum of student experiences.
Workplace learning programs are approved and organised by a school or by an institute, college or
campus of TAFE NSW, or in conjunction with another training provider such as a private or
 community registered training organisation (RTO).
Workplace learning programs may be organised so that students spend a block of one or two
weeks with an employer or they may spend part of each week at work for a period of several
weeks or longer and the rest of the week at school and/or at TAFE or at an RTO.
Workplace learning enables students:
         to be actively involved in gaining first hand knowledge of the world of work
         to gain generic and industry specific work competencies, and
         to better manage the transition from school to further education and training and to
their working life in the community.
Most industrial, commercial, rural and community organisations, both large and small, can
provide workplace learning opportunities for students.
Workplace learning programs for students are classified as either work experience or work
placement.

Work experience

Work experience programs give students aged 14 years or over the opportunity to develop a more
informed opinion about their possible career options by enabling them to spend some time in a
workplace they have chosen.

Work experience is voluntary and unpaid. It is usually arranged for school students in Years 9 and 10
but may be undertaken by students in Years 11 and 12. Work experience is also undertaken by
students enrolled in TAFE.

Work experience may form part of the student‟s individual school to work planning. Work
experience may also be undertaken as part of a general career or work education program and
linked to the student‟s curriculum studies.

Work experience allows students to:
 observe a variety of work being done
 undertake supervised work appropriate to the student‟s skill level
 ask questions about the workplace
 gain skills related to being at work
 find out about training and employment opportunities.




Fairfield District Workplace Learning Manual         April 03 V2                        Appendix 9 -     3
Work placement
 More and more students are undertaking formal or structured industry training either before they
leave school or through a TAFE institute or other registered training organisation. They can do this by
choosing one or more of the HSC vocational courses which are directly linked to national industry
training packages.

Students undertaking one or more industry curriculum framework courses for the HSC must complete
compulsory periods of work placement for each course in the relevant industry. Other vocational
courses may also require work placement in industry.

Work placements need to be negotiated between the student‟s training provider and individual
employers. The training provider may be a school, an institute, college or campus of TAFE NSW,
another registered training organisation or a combination of providers. A local work placement
coordinator frequently helps to smooth this process for all parties.

Work placement should be relevant to the vocational course undertaken by the student. It should
have a clear purpose and achievable outcomes in the particular employer‟s workplace and should
complement off-the-job learning programs. The readiness of students for work should also be taken
into account.

Work placement allows students undertaking vocational courses to:
 apply what they learn in the course in a workplace context
 gain a realistic understanding of workplace practices and issues
 achieve specific course-related outcomes.

Students undertaking their first few work placements may be regarded as entry-level recruits to the
relevant industry. They are voluntary workers and are not paid for the negotiated work placement
period. The exception is when the student is using regular paid part-time employment as part of a
mandatory HSC VET work placement and this arrangement has been negotiated with the employer
and approved by the school and/or the TAFE college or campus. Placements may also be organised
by a private or community registered training organisation and approved by the school.

Work placement may provide opportunities for work-based assessment of industry-recognised skills
and knowledge which is reported in the student‟s competency record.

What are the benefits of workplace learning?

The workplace is a dynamic and interesting environment in which skills and knowledge gain
relevance. Learning that takes place within workplace contexts provides access to a range of benefits
for the students, schools, training providers as well as for the participating employers and industries.

Through planned and appropriate workplace learning programs and activities, students will:
 demonstrate an understanding of work-related issues, based on experiences
    accumulated over an extended period of time
 recognise the value of workplace learning
 achieve specific course-related outcomes, such as VET course competencies
 identify various avenues of entry into the world of work and into further education
    and training
 clarify and evaluate their abilities and interests in relation to their career choice
 explore a range of workplace experiences
 demonstrate an understanding of employment opportunities within an organisation or
    occupational field
 develop social and communication skills in a workplace environment
 gain an understanding of the nature of enterprise activities
 apply business and industry concepts to curriculum and class-based activities
 identify the impact of social and technological change on the world of work
Fairfield District Workplace Learning Manual       April 03 V2                        Appendix 9 -     4
    enhance their self-esteem and confidence
    appreciate the importance of equality of opportunity in the workplace.

Workplace learning initiatives provide students with opportunities to:

    tap into the skills, knowledge and resources available in industry
    improve links with industry and the local community and promote their complementary roles
    increase their motivation to learn and meet the needs of a broader range of students.

Local enterprises and all forms of industry partners have the opportunity to:

    be involved in the education and vocational training of young adults
    raise the profile of the industry within the local community
    assist with the selection of potential recruits into their organisation
    expand and enhance training programs by providing professional development
     opportunities for staff
    contribute to the development of a committed and skilled work force
    promote closer links between schools, TAFE institutes, other RTOs and workplaces.

What is the employer’s role?

Before students commence their placement

Identify potential workplace opportunities; estimate how many positions are available, when it will be
convenient to have students, the duration of each placement, and how and when applications should
be made. Consider alerting neighbouring schools, TAFE institutes and their colleges and campuses
and other RTOs to the opportunities available.

Ensure that employees, including union representatives, understand the purpose of the workplace
learning activity. Students undertaking approved workplace learning programs must not be used in
place of regular paid employees. In particular, emphasise the benefits which students and the
employer will derive from the program and the contribution that other employees can make to its
success. It is essential that all staff who will have contact with students support the organisation‟s
approach to workplace learning and understand the special responsibilities of working with young
people enrolled in school or TAFE or other RTO.

Appoint a staff member who has experience in providing workplace orientations and is familiar with
the occupations and competencies which are to be included in the negotiated program, to coordinate
the program for students in the workplace. In consultation with the coordinator from the school or
TAFE or RTO, plan a schedule of activities which will provide students with an understanding of the
nature of the industry and opportunities to learn and practise specific agreed skills such as VET
course competencies. Provide students and their coordinator with details of arrangements for the first
day, the tasks to be performed, acceptable workplace behaviour, safety regulations, clothing
requirements, hours of work and breaks, special requirements, changes in work sites and associated
travel. This information could be conveyed during a pre-placement interview with students or by
completing a questionnaire provided by the school, TAFE or RTO.



During the placement

Regard students as new recruits, not visitors. Students should always be supervised in the
workplace. Do not assume previous experience with vehicles, machinery or livestock unless this has
been demonstrated under close supervision. In their eagerness to please, students undertaking
workplace learning may be reluctant to acknowledge their lack of experience.

Fairfield District Workplace Learning Manual        April 03 V2                        Appendix 9 -      5
Students are not to undertake any activities requiring a licence, permit or certificate of competence
unless the student already has the relevant current licence, permit or certificate and the activity is
directly related to the learning outcomes of the placement. The details of the activity requiring a
licence, permit or certificate must be included in the Student Placement Record/TAFE workplace
Participation Form and approved by all parties before the placement is undertaken by the student.

Where a student is expected to operate equipment or machinery, the student must be very closely
supervised. The supervisor has to watch the student using the equipment. The equipment or
machinery may range from a router through to a lawn mower or tractor. The person in the workplace
training and/or supervising the student needs to have a good command of the English language; the
ability to give clear instructions and either formal qualifications or proven experience in the use of the
equipment. A checklist for the safe operation and handling of the equipment should also be provided
to the student and used in the training and supervision of the student.

Students should work the normal hours of the industry (except where there are age restrictions) and
be actively involved as much as possible. Where this is not appropriate, provide opportunities for
observation and discussion. If for some reason, a student is not able to work the normal hours, the
employer will be notified by the school, TAFE college or campus or the RTO before the program
begins.

It would be advantageous if, as part of their workplace learning activities, students developed an
understanding of the functions of the enterprise, education and training requirements, the working
conditions, the role of unions, occupational health and safety requirements and the principles and
practices of equal employment opportunity. Allow time for students to complete diaries and research
projects which are supplied by the school, TAFE or the RTO.

If workplace learning programs are affected by industrial action, students should return to their
school, TAFE college or campus, or RTO. Students participating in workplace learning programs are
not to be used in place of striking workers. Contact the school, TAFE college or campus or RTO
immediately if there are any difficulties during workplace learning programs. Where another RTO is
supervising a school student in the workplace, then that RTO may need to advise the school of the
difficulties raised by the employer.

Before students leave

Complete student competency records and/or assessment reports, and program evaluation forms
supplied by the school, TAFE or the RTO.

Payment to students

Workplace learning is part of the total educational program of schools, TAFE institutes and RTOs.
Students are volunteer workers and therefore should not be paid. Payment of students will affect the
Department‟s indemnity and insurance arrangements for employers.

There are two exceptions.
(1) A student using regular paid part-time employment as part of a mandatory HSC VET work
    placement where this arrangement has been negotiated with the employer and approved by the
    school or TAFE college or negotiated by the RTO and approved by the school.
(2) A TAFE student using existing employment to meet the workplace requirements of his or her
course of study. The employment must meet the vocational requirements of the student‟s TAFE
course of study.

In both cases, the student is not a voluntary worker, and the insurance arrangements of the employer
apply to the student for the period of the negotiated mandatory HSC or TAFE required work
placement.


Fairfield District Workplace Learning Manual         April 03 V2                        Appendix 9 -     6
Student travel arrangements

All travel to and from the workplace is at the student‟s own expense and is to be organised by the
student.

What else do employers need to know?

Age eligibility

All students aged 14 years and over are eligible to participate. However, students under the age of 15
years cannot participate in a workplace learning activity before 7.00am and after 6.00pm.

Times of operation

As workplace learning is an integrated part of the curriculum, it is usually preferable that workplace
learning activities are conducted during term time as part of an ongoing educational program.

Workplace learning activities on weekends are usually not permitted for school students in day
release programs. In the case of block release programs, workplace learning for school students may
be extended into the weekend, subject tospecial approval of the school principal or TAFE college or
campus manager but only if weekend participation in an essential requirement of the industry.
Students must not be used in place of regular employees.

In exceptional circumstances, where access to a workplace learning opportunity is not available in
school term time, school principals and TAFE college or campus managers may approve work
experience or work placements out of school term time for students in Years 11 and 12, provided
that the same level of duty of care and supervision is provided as in school term time. Principals and
managers will need to be assured that the quality of the placement and the follow-up of the student
will not be compromised by the timing of the placement.

Year 12 HSC students who have completed their final examination for the Higher School Certificate
may not participate in work experience or work placement, since departmental insurance and
indemnity provisions will not apply.

TAFE HSC students will usually undertake workplace learning during TAFE term time. Non- HSC
students enrolled in TAFE may undertake workplace learning throughout the year, but this will need
to be negotiated with their TAFE teachers.

Accidents, accident reports and damage claims
In brief:
   seek medical help immediately
   contact the school/TAFE/RTO or emergency contact
   ask the doctor attending for a medical certificate
   complete a written report of the accident and forward it to the school or TAFE
       college.

Where a student is injured during a workplace learning program, including travel to and from the
place of work, an accident report, including a full statement from the student and the employer or
employee(s), should be completed as soon as possible and forwarded to the school or the TAFE
college or campus. Where an incident involves a school student undertaking a work placement
arranged by a private or community RTO with an external host employer, the report should be
forwarded to the school.

All claims for injury, loss of property or damage to property should be referred to the Treasury
Managed Fund Section, Department of Education and Training, GPO Box 33, Sydney 2001,
telephone (02) 9561 8000.

Fairfield District Workplace Learning Manual        April 03 V2                        Appendix 9 -      7
Supervision of students

In all educational activities teachers have a responsibility for the safety and welfare of students,
commonly referred to as “duty of care”. Workplace learning is no exception. Because of the nature of
workplace learning, supervision by the school or TAFE college or campus or RTO cannot be as
detailed, close and constant as during most government school and TAFE approved activities and
some of the responsibility is shared by the employer. It is expected that employers will act in
accordance with workplace responsibilities as set out in the Occupational Health and Safety Act.

In general, students will be visited by a teacher at least once during the placement. Where this is
not possible, appropriate alternative arrangements, such as telephone contact by the teacher during
the placement with both the student and the student‟s supervisor in the workplace, will be made.

Protecting children and young people

The role of the Department of Education and Training in child protection is to promote the safety,
welfare and well-being of children and young people whether they are students, apprentices and
trainees in schools, colleges, workplaces or programs conducted by the Department or under the
auspices of the Department. Departmental staff are required to report any suspicion on reasonable
grounds that a child or young person or a class of children or young people are at risk of harm.

Workplace learning programs are no exception. Therefore, employers need to ensure that all staff are
aware of the special responsibilities associated with working with children and young people. There
needs to be ongoing and close cooperation and communication between employers and schools and,
where applicable, TAFE or RTO teachers, both before and during workplace learning programs.

Employers and their employees should be aware that any conduct of a sexual nature with a student is
unacceptable and will result in appropriate action being taken. Unacceptable conduct by employers
and their employees includes inappropriate conversations of a sexual nature; suggestive remarks;
actions including showing of publications, electronic media or illustrations which are sexually
suggestive; jokes of a sexual nature; unwarranted and/or inappropriate touching; and personal
correspondence with students in respect of the employer‟s or employee‟s sexual feelings for the
student.

Insurance and indemnity provisions for students in government schools and TAFE NSW and teachers
participating in workplace learning programs

The NSW Department of Education and Training is concerned to protect the interests of employers
participating in workplace learning programs for students and teachers. Set out below are details of
the arrangements applicable to workplace learning programs approved and organised by NSW
government schools, TAFE NSW institutes and RTOs.

Employers participating in workplace learning programs will receive student and program details as
part of the Student Placement Record or TAFE workplace Participation Form. The following
provisions apply to workplace learning activities approved and organised by government schools or
TAFE institutes. These provisions also apply where a private or community registered training
organisation has first liaised with the school before arranging a workplace learning program for a
student with an external host employer. These provisions do not apply where private or community
RTOs arrange workplace learning activities for students within their own organisation. Inquiries about
insurance and accident coverage should be directed to the relevant RTO.

Students engaged in workplace learning activities are volunteers and have no claim on employers‟
workers‟ compensation insurance. The Department therefore provides students undertaking
approved workplace learning activities with equivalent benefits to workers‟ compensation. Where
workplace experiences are arranged privately between students, (parents/caregivers where relevant)
and employers, no Departmental insurance and indemnity provisions will apply.

Fairfield District Workplace Learning Manual       April 03 V2                       Appendix 9 -      8
Employer indemnity

The NSW Department of Education and Training/TAFE NSW indemnifies employers participating in
approved workplace learning programs for any amount which they may be legally liable to pay for
injury to students or teachers arising out of an approved workplace learning program, up to
$20,000,000 provided that:
   any claim made against the employer in respect of a student or teacher participating
      in an approved workplace learning program is immediately notified to the relevant school or
      institute
   the Department has full conduct and control of the claim against the employer the employer
      cooperates fully with the Department and the Department‟s legal representatives in the
      conduct of the claim
   the employer complies with occupational health and safety legislation
   the injury does not stem from a lack of instruction or supervision by the employer.

Public liability indemnity

The NSW Department of Education and Training/TAFE NSW indemnifies employers‟ participation in
approved workplace learning programs for any amount which they may be legally liable to pay for
property damage or personal injury to third parties caused by students or teachers in approved
workplace learning programs, up to $20,000,000 provided that:
  any claims made against the employer in respect to property damage or personal injury
    caused by a student or teacher in an approved workplace learning program is immediately
    notified to the relevant school/institute
  the Department has full conduct and control of the claim against the employer
  the employer cooperates fully with the Department and the Department‟s legal
    representative in the conduct of the claim
  damage to the employer‟s property or property in the employer‟s physical or legal
    control is excluded (see Damage to Employers‟ Property)
  personal injury to an employee of the employer is excluded (this should be covered under
    workers‟ compensation arrangements)
  damage to the property of an employee of the employer is excluded
  the damage or injury does not stem from a lack of instruction or supervision by the employer.

Damage to employers’ property

The NSW Department of Education and Training/TAFE NSW will compensate employers participating
in approved workplace learning programs to the full extent of any damage to the employer‟s property
or property in the employer‟s physical or legal control, up to $200,000 per incident provided that:
  any claim for compensation is immediately notified to the relevant school or institute
  the employer cooperates fully with the Department and the Department‟s legal
     representatives in the investigation of the claim
  the damage does not stem from a lack of supervision or instruction by the employer.

Compensation to students and teachers

As students and teachers participating in approved workplace learning programs are regarded as
volunteer workers, employers are free of liability to make any payment under the Federal or State
award covering the industry and the New South Wales Annual Holidays Act or the Workers
Compensation Act.

Teachers who are involved in visits to industry for student supervision purposes or are participants in
approved professional development activities are considered to be on duty as employees of the NSW
Department of Education and Training/TAFE NSW.

Fairfield District Workplace Learning Manual       April 03 V2                       Appendix 9 -     9
The NSW Department of Education and Training/TAFE NSW will compensate students injured while
participating in approved workplace learning programs to the equivalent extent that an employee
would be entitled to compensation under the Workers Compensation Act.

Industrial requirements

In view of the special circumstances existing in regard to work placement components of workplace
learning programs, Ministerial approval has been granted for the normal requirements to be waived
and for the following conditions to apply to workplace learning placements at or in a factory.
  Students under fourteen years of age are not permitted to participate in workplace
      learning placements.
  No student under fifteen years of age shall be permitted to work in such a program
      outside the hours before 7.00am or after 6.00pm.
  A Ministerial permit under Section 49 of the Factories, Shop and Industries Act 1962 is not
      required for students under fifteen years of age participating in workplace learning
      programs.
  No medical certificate of fitness shall be required for any student under sixteen
     years.
  All safety, health and welfare legislation shall apply to any work site and to any student or
     teacher engaged in an approved workplace learning program.



Prohibited activities

   Any activities involving the service of alcohol by TAFE students aged under 18 years or by
    students enrolled in a school, unless those school students are aged over 18 and the
    supervised service of alcohol is part of the industry training package directly relevant to the
    VET course and to the mandatory work placement undertaken by the student. This activity
    must be specified in the Student Placement Record and agreed to by all relevant parties.
   Use of prescribed or other dangerous machinery unless appropriate supervision and training
    is given. If employers are not aware of the machinery included in this classification, they
    should consult their local office of the WorkCover Authority of New South Wales.
   Air travel on charter flights and aircraft other than those providing a regular public transport
    service (i.e. on a regular route with fare paying passengers).
   Travel by helicopter.
   Travel outside the 12 nautical mile limit at sea.
   Scuba and deep sea diving.
   Attendance at abattoirs.

Although not specifically prohibited, schools, TAFE colleges and campuses and RTOs and employers
need to exercise extreme care in the placement of students in work situations and activities where a
high degree of risk can be anticipated, e.g. building and construction sites, deep sea fishing, use of
farming or gardening equipment, horse riding, commercial shipping, long distance transport, aircraft
maintenance.

Students are not to undertake any activities requiring a licence unless the student already has the
relevant current licence and the activity is directly related to the learning outcomes of the placement.
The details of the activity requiring a licence must be included in the Student Placement Record and
approved by all parties before the placement is undertaken by the students.




Fairfield District Workplace Learning Manual        April 03 V2                        Appendix 9 - 10
Workplace learning programs included in this arrangement

The following programs involving workplace learning opportunities are included in this
arrangement. Any other programs are not covered unless specific approval has been obtained.
  Work experience
  Job coach, work crews or group workplace learning
  VET industry curriculum framework courses
  Board of Studies content endorsed courses that have an optional work placement component
     e.g. Work Studies
  Vocational content endorsed courses that have a work placement component
  School- or TAFE-designed courses that have a work placement component and which are
     endorsed by the Board of Studies for implementation in particular schools or TAFE colleges
     or RTOs
  TAFE courses which incorporate work placement as part of the course requirement
  Enterprise education programs and initiatives involving students and teachers in the
      workplace or away from the schoolor college or campus site
  Vocational education teacher training programs
  Teachers supervising students participating in workplace learning programs
  The Teachers in Business program
  The Executive Interchange program.
 
                                 Further information
If you require further information, please contact one of the following:
   the vocational education adviser/ coordinator or careers adviser at the
       student‟s school
   the vocational education consultant in the relevant district office of the NSW
      Department of Education and Training
   the vocational education adviser in the relevant dioscesan office of the Catholic
       Education system
   the HSC VET work placement coordinator for school students at institutes, colleges or
      campuses of TAFE NSW
   the TAFE institute consultant at the relevant TAFE NSW institute
   the State Workplace Learning Coordinator, VET in Schools Directorate, NSW Department
      of Education and Training, Private Bag 3,Smalls Road, Ryde NSW 2122, telephone
      (02) 9886 7552.
   The Program Manager, Entry Level Training, Access Educational Services Division,
       telephone 9846 8160
   Treasury Managed Fund Section, Administrative Services Directorate, telephone
       9244 5480.




Fairfield District Workplace Learning Manual    April 03 V2                      Appendix 9 - 11
2001
A GUIDE TO STUDENT WORKPLACE
LEARNING
for parents and caregivers


What is workplace learning?
Workplace learning programs have been operating in NSW secondary schools since the 1970s.
Workplace learning refers to programs approved and organised by the school or by a registered
training organisation (RTO) such as TAFE NSW. Students spend time in the workplace as an
extension of the classroom. Students are expected to attend the workplace every day of the program.
There are two types of workplace learning programs:
   Work experience, which provides a general orientation to the world of work as part of work and
      career education programs
   Work placement, which involves Year 11 or Year 12 students who are studying an
       industry-recognised course as part of their Higher School Certificate. This vocational
       course may be delivered by the school, TAFE or by a private or community registered
       training organisation. Work placement is a compulsory requirement for some
       Vocational Education and Training (VET) HSC courses. It is a compulsory
       requirement for all industry curriculum framework courses.

Workplace learning assists students to:

    be actively involved in gaining first-hand knowledge of the world of work
    gain general work skills and/or specific industry skills, such as VET course competencies
    experience adult roles and responsibilities
    explore the relationship between school studies, training at TAFE or at an RTO, and future
     employment and training
    manage the transition from school to further education, training and work.


How do students obtain a workplace
learning position?
Depending on the nature of the workplace learning program, a variety of methods may be used by
the
school, TAFE or the private or community RTO to match students to positions. These include
approaches where:
   the school, TAFE or the RTO obtains the positions and then allocates them in accordance with
    employers‟ requirements and students‟ interests, needs and career plans
   the school, TAFE or the RTO obtains work placement positions through a work placement
    coordination network and matches students to placements
   students find their own positions with support from the school, TAFE or the RTO and their
    parents or caregivers.

Where students are required to find their own positions with host employers, the school, TAFE or the
RTO will provide them with guidelines and introductory letters for the employer. Most placements will
be within travelling distance of home.

Fairfield District Workplace Learning Manual      April 03 V2                       Appendix 9 - 12
The principal, and where relevant, the TAFE or RTO manager, may give special approval for a
placement involving accommodation away from home but only if the educational value for the student
is exceptional and satisfactory arrangements can be made for transport, accommodation and
overnight supervision.

Age

All students aged 14 years and over are eligible to participate, although there are restrictions on the
times of participation for students under 15 years.

Most businesses and community organisations, large and small, can participate in workplace
learning. The school, TAFE or the RTO decides, in consultation with its community, and according to
curriculum planning, when workplace learning activities will be held and which students will be
involved. Most students will be offered the opportunity to participate in workplace learning at some
time during their years at school. The school, TAFE or the RTO will provide you with details of each
program and will seek approval for your child to participate.



How can you help?
1. Before the placement has been arranged:
  advise the school of any medical condition or restrictions which should be taken into account
     when arranging the student‟s workplace learning program. This may be achieved through a
     phone call, interview or completion of the Student Placement Record
  the school, TAFE or the RTO makes every effort to match students with suitable placements
     but they need to be kept informed of any relevant factors.

2. Before the student‟s learning in the workplace begins, encourage the student to:
  discuss the aims and objectives of the program
  find out about a number of occupations or industries and the lifestyles of people in those
     occupations
  select an occupation or industry in which the young person has a genuine interest
  select an occupation or industry which is relevant to the course or program that the student is
     studying
  consider alternatives in the same interest area (some positions are very popular and therefore
     difficult to obtain).

3. When a position has been obtained assist the student to find out about:
  suitable travel arrangements which can be safely managed by the student
  rescheduling activities to give priority to their workplace learning
  clothing requirements
  start and finish times (students are expected to work the normal hours of the position)
  first day arrangements (time, place, contact person)
  meal facilities.

4. During the placement encourage the student to:
  complete assignments supplied by the school, TAFE or the RTO
  discuss each day‟s activities
  contact the school, TAFE or the RTO immediately if there are any difficulties e.g. accident,
    injury, industrial dispute, harassment.

Discuss with the student:
 how the organisation works

Fairfield District Workplace Learning Manual        April 03 V2                        Appendix 9 - 13
   education and training requirements
   working conditions
   the role of unions
   occupational health and safety
   employees‟ responsibilities and rights.

5. After the placement encourage the student to:
  discuss the employer‟s report
  review and discuss their School to Work Plan and future employment, education, training and
     career options.


What protection is provided?
The Department of Education and Training has a number of provisions which provide protection for
both students and employers. These provisions apply only to workplace learning programs with host
employers which are approved by the school or TAFE.

These provisions also apply where a private or community RTO has arranged a workplace learning
program for a student with an external host employer and the program has been approved by the
school. Schools retain duty of care while students are participating in courses conducted by private
and community RTOs and liaise regularly with RTOs arranging work placement programs for school
students.

Where a private or community RTO brokers work placements for school students enrolled in VET
courses delivered by TAFE, the TAFE retains duty of care.

Where private or community RTOs arrange workplace learning activities for school students within
their organisation, parents and caregivers are advised to direct any inquiries about insurance and
accident coverage to the relevant RTO.

The appropriate Student Placement Record must be signed by all parties including the school
principal, and where students are aged under 18 years, by a parent or caregiver. The provisions
include:
  coverage for students injured while on workplace learning
  protection for employers in the event of a claim against them as a result of an injury to a student
     or damage to property caused by a student
  compensation for damage to an employer‟s property caused by a workplace learning student.

Limits are placed on these provisions. A more detailed statement is available from the program
coordinator at the school or TAFE institute. Parents of non-government students should contact the
relevant TAFE.


Protecting children and young people
The role of the Department of Education and Training in child protection is to promote the safety,
welfare and wellbeing of children and young people whether they are students, apprentices and
trainees in schools, colleges, workplaces or programs conducted by the Department or under the
auspices of the Department. Departmental staff are required to report any suspicion on reasonable
grounds that a child or young person or a class of children or young people are at risk of harm.

“Child protection” is of the highest importance to the Department of Education and Training.
Employers are required to ensure that all staff are aware of the special responsibilities associated
with
working with students. Any conduct of a sexual nature with a student is not accepted and will result
Fairfield District Workplace Learning Manual       April 03 V2                       Appendix 9 - 14
in appropriate action being taken. There is ongoing and close cooperation and communication
between employers and schools, TAFE and RTOs both before and during workplace learning
programs.

Where students plan to undertake work experience or work placement in a child-related workplace,
for example, a school, child care centre, hospital, the student will need to complete a Prohibited
Employment Declaration. This is to ensure that only suitable people work with children. For further
information, contact the employer or the student‟s school or the relevant TAFE or RTO. The
Prohibited Employment Declaration is not required in workplaces where the purpose of the work is
not child-related, for example, a building site, accounts office or retail outlet.

Other details

Times of operation
 As workplace learning is part of the curriculum, programs will preferably operate during the
   term.
 Year 9 and 10 work experience programs may only operate during term time.
 Vacation workplace learning programs for Year 11 and Year 12 students are approved by the
    principal only under exceptional circumstances.
 Workplace learning may be extended into the weekend with special approval from the principal,
    but only if weekend work is an essential requirement of the industry.

Licensed activities
 Students are not to undertake any activities requiring a licence unless the student already has
the
    relevant current licence and the activity is directly related to the learning outcomes of the
    placement
 The details of the activity requiring a licence must be included in the Student Placement Record
    and approved by all parties before the placement is undertaken by the student.

Travel arrangements
 Parents and caregivers must assist students to plan their travel arrangements carefully. The
    school, TAFE or RTO must also support students in this planning. Parents and caregivers must
    be satisfied that the travelling arrangements that are put in place can be safely managed by the
    student. Any concerns must be raised with the school, TAFE or the RTO.
 Students must take extra care to avoid any risks while travelling to and from their home and the
    workplace. It is better to be late than to suffer injury.
 All travel is at the students‟ own expense.
 Weekly concession fares are available for travel on government trains, buses and ferries.
 Concession fares may also be available on private buses.
 The school will arrange for proof-of-age or identification cards to be issued to students.

Payment
Students are volunteers and therefore will not be paid. If a student accepts payment, the
Department‟s insurance coverage will no longer be valid for that student. There are two exceptions.
(1) A student using regular paid part-time employment as part of a mandatory HSC VET work
    placement where this arrangement has been negotiated with the employer and approved by the
    school or TAFE college or arranged by the RTO and approved by the school.

(2) A TAFE student using existing employment to meet the workplace requirements of his or her
    course of study. The employment must meet the vocational requirements of the student‟s TAFE
    course of study.

In both cases, the student is not a voluntary worker, and the insurance arrangements of the employer
apply to the student for the period of the negotiated mandatory HSC or TAFE required work
placement.
Fairfield District Workplace Learning Manual      April 03 V2                       Appendix 9 - 15
Further information
If you would like further information, please contact one of the following:
   the workplace learning coordinator at your school, TAFE or RTO
   the vocational education consultant at your district education office
   the TAFE institute consultant at the relevant TAFE institute
   the Coordinator Workplace Learning, VET in Schools Directorate, telephone 9886 7552.




Fairfield District Workplace Learning Manual   April 03 V2                     Appendix 9 - 16
CONFIDENTIALITY AND STUDENTS UNDERTAKING WORK PLACEMENT

                 Acceptance by a student of standards of conduct for confidentiality.




Student’s Name __________________________________
School _________________________________________
Employer (business name) _____________________________________________

Background
a)    The Employer has agreed to accept the student into the workplace for work placement in a
      vocational course.

b)     During the work placement it may occur that the student will become aware of information of
       a personal or commercial kind that would be confidential.

c)     The Student agrees to abide by the following standards of conduct in handling confidential
       information.


Acceptance by a student of standards of conduct when aware of confidential information:

1.     The student shall treat all information arising from work placement as confidential information
       unless otherwise instructed by the employer.

2.     Confidential information includes, but is not limited to:
                 names and / or details of clients
                 the employer’s methods of operation
                 computer programs and / or data held electronically
                 accounts, records and / or profits and
                 any other information about the employer, the employer’s staff, suppliers and / or
                  clients which the student may become aware of during the work placement.

3.     The student shall not use, disclose, or authorise the use or disclosure of any confidential
       information to any other person or organisation during the work placement or for any time in
       the future without the prior consent of the employer.

4.     A copy of this form may be provided to the employer by the school.

Student Signature _________________________________            date _____________

Parent / Guardian section (optional)
I understand that employers accepting students for work placement may be concerned about the
potential for disclosure of confidential information. I am aware that my son / daughter is expected to
sign the above document prior to commencing work placement.

Parent / Guardian signature __________________________ date ____________

Fairfield District Workplace Learning Manual      April 03 V2                       Appendix 9 - 17
Prohibited employment declaration
Child Protection (Prohibited Employment) Act 1998




    With the exception of where an order, from the Industrial Relations Commission or the Administrative Decisions Tribunal, declares that the Act
    does not apply to a particular person, the Child Protection (Prohibited Employment) Act 1998 makes it an offence for a person convicted of a
    serious sex offence (a prohibited person) to apply for, undertake or remain in, child-related employment.

    Section 5 of the Child Protection (Prohibited Employment) Act 1998 defines a serious sex offence as an offence involving sexual activity or
    acts of indecency that was committed in NSW and that was punishable by penal servitude or imprisonment of 12 months or more, or, an
    offence involving sexual activity or acts of indecency that was committed elsewhere and that would have been an offence punishable by penal
    servitude or imprisonment for 12 months or more if it had been committed in NSW.


       Child-related employment means any employment that primarily involves direct contact with children where that contact
       is not directly supervised. Section 1 of the Child Protection (Prohibited Employment) Act 1998 specifies that child-related
       employment is employment..
       •   involving the provision of child protection services
       •   in pre-schools, kindergartens and child care centres (including residential child care centres)
       •   in schools or other educational institutions (not including universities)
       •   in detention centres (within the meaning of the Child (Detention Centres) Act 1987)
       •   in refuges used by children
       •   in wards of public or private hospitals in which children are patients
       •   in clubs, associations or movements (including of a cultural, recreational or sporting nature) having a significant child
             membership
       •   in any religious organisation
       •   in any entertainment venues where the clientele is primarily children
       •   as a babysitter or childminder that is arranged by a commercial agency
       •   involving fostering or other child care
       •   involving regular provision of taxi services for the transport of children with a disability
       •   involving the private tuition of children
       •   involving the direct provision of health services
       •   involving the provision of counselling or other support services for children
       •   on school buses
       •   at overnight camps for children.
       Under this Act.
       • it is an offence for a prohibited person to apply for, undertake or remain in child-related employment
       • employers must ask existing employees, both paid and unpaid, and preferred applicants for employment to declare
            whether they are a prohibited person or not
       • all child-related employees must inform their employers if they are a 'prohibited person'(someone who has been
            convicted of a serious sex offence) or remove themselves from child-related employment
       • penalties are imposed for non compliance.
       1 am aware that 1 am ineligible to apply for, undertake or remain in, child-related employment if 1 have been convicted
       of a "serious sex offence" as defined in the Child Protection (Prohibited Employment) Act 1998.
       1 have read and understood the above information in relation to the Child Protection (Prohibited Employment) Act 1998
       and understand my responsibilities and obligations under this Act.
       1 declare that 1 am not a person prohibited by the Act from seeking, undertaking, or remaining in child- related
       employment.
             Name (Block letters)

      Signature                                                                                 Date

      Serial no.
      Seek independent legal advice if you are unsure of your status as a prohibited person. This form should be
      returned to the selection panel convener 1 principal 1 manager of the workplace as appropriate.

   Fairfield District Workplace Learning Manual                          April 03 V2                                   Appendix 9 - 18
          HEALTH DEPARTMENT PROHIBITED EMPLOYMENT DECLARATION
             CHILD PROTECTION (PROHIBITED EMPLOYMENT) ACT 1998

With the exception of where an order from the Industrial Relations Commission or the Administrative
Decisions Tribunal, declares that the Act does not apply to a serious sex offence committed by an
individual, the Child Protection (Prohibited Employment) Act 1998 makes it an offence for convicted of a
serious sex offence (a prohibited person) to apply for, or remain in,
child-related employment.

A serious sex offence is defined in Section 5 of the Child Protection (Prohibited Employment) Act 1998 as an
offence involving sexual activity or acts of indecency which is or was punishable by penal servitude or
imprisonment for 12 months or more in New South Wales, or an offence committed elsewhere, that would have
been punishable by penal servitude or imprisonment for 12 months or more if it had been committed in New
South Wales.

Child-related employment is any employment that involves direct contact with children where that contact is
not directly supervised. Section 1 of the Child Protection (Prohibited Employment) Act 1998 specifies that
child-related employment can include employment:
    - involving the provision of child protection services
    - in pre-schools, kindergartens and child care centres (including residential child care centres)
    - in schools or other educational institutions (not being universities)
    - in detention centres (within the meaning of the Children (Detention Centres) Act 1987
    - in refuges used by children
    - in wards of public or private hospitals in which children are patients
    - in clubs, associations or movements (including of a cultural, recreational or sporting nature) having a
         significant child membership
    - in any religious organisation
    - in any entertainment venues where the clientele is primarily children
    - as a babysitter or childminder that is arranged by a commercial agency
    - involving fostering or other child care
    - involving regular provision of taxi services for the transport of children with a disability
    - involving the private tuition of children
    - involving the direct provision of health services
    - involving the provision of counselling or other support services for children
    - on school buses
    - at overnight camps for children
Under this Act:
     it is an offence for a prohibited person to apply for, or remain in child related employment
     all employees must inform their employers if they are a "prohibited person" (someone who has been
         convicted of a serious sex offence)
     employers must ask existing employees and preferred applicants for employment whether they are a
         prohibited person or not
     penalties are imposed for non-compliance.

I am aware that I am ineligible to apply for, or remain in, child related employment if I have been convicted of a
"serious sex offence" as defined in the Child Protection (Prohibited-Employment) Act 1998.
I have read and understood the above information in relation to the Child Protection (Prohibited Employment)
Act 1998 and understand my responsibilities and obligations under this Act.

I declare that I am / am not * a person prohibited by the Act from seeking, or remaining in child related
employment. (* delete whichever is not applicable)


____________________________ ____________________________ ___________
 Please print NAME                             Signature                  Date
Note: This form should be returned to your employer / potential employer.

Fairfield District Workplace Learning Manual            April 03 V2                           Appendix 9 - 19
SAMPLE LETTER
TRAVEL ON PUBLIC TRANSPORT



ON SCHOOL LETTERHEAD




                                  TO WHOM IT MAY CONCERN



_________________________________ is a Year 11/12 student at ___________________

High School and is participating in a mandatory component of their Higher School Certificate.

Their workplacement is from ______________ to __________________ inclusive.
Please allow them to purchase a student fare if they show their concession card.

Yours sincerely




Teacher
(date)


(Please place a school stamp on the bottom to authenticate the letter.)




Fairfield District Workplace Learning Manual        April 03 V2                    Appendix 9 - 20
                                            WORK PLACEMENT LOG FOR TEACHERS
                                       CLASS_____________ TEACHER______________________
TERM
Week   Dates   Name                  Address of placement    Phone   Name of              Visit or   Date of           Any comments ?
                                                                                          phone?
                                                                     Contact/supervisor              visit/phone, time
                                                                                                     taken




Fairfield District Workplace Learning Manual   April 03 V2            Appendix 9 -                                                21

				
DOCUMENT INFO
Shared By:
Categories:
Tags:
Stats:
views:16
posted:6/26/2011
language:English
pages:130