Incident _ Accident Reporting Procedures

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					Incident & Accident Reporting Procedures

Recording Accidents

It is a statutory duty to record all accidents, dangerous
occurrences and ill health, and in certain specified cases to
report these to the health and safety enforcing authority
(Health and Safety Executive).

All North Somerset Schools must maintain an accident report book. If
any pupils, staff or visitors have an accident at work, while on the
premises or on an off-site activity then it must be recorded. All
injuries however minor should be recorded in the accident book.. All
incidents that lead to violent, physical or verbal abuse should also be
recorded, even if no injury has been sustained.              For serious
incidents/accidents            (RIDDOR             Acidents)         the
Accident/Disease/Dangerous Occurrence report form must be
completed and sent at the earliest opportunity to The Schools Health
and Safety Team. Certain RIDDOR accidents i.e. major injuries,
fatalities, specified dangerous occurrences and diseases must be
telephoned to the Schools Health & Safety team as soon as possible.

Schools should adopt four mechanisms to record accidents.

1.   All minor bumps/slips that occur with frequency when children
     are playing should be recorded in the pupil accident book.

2.   Minor accidents involving staff and visitors should be recorded
     in the staff accident book, which needs to conform to the latest
     requirements of data protection.

3.   All other serious accidents should be recorded on the
     Accident/Disease/Dangerous Occcurrence form and forwarded
     to the Schools Heatlh and Safety Team. Fatalities, major
     injuries, specified dangerous occurrences must also be
     telephoned to the Schools Health & Safety team as soon as
     possible. Details of major injuries, dangerous occurrences and
     diseases that are reportable are attached.

4.   All incidents of violent, aggressive or abusive behaviour also
     need to be reported regardless of whether any injury was
     sustained. The Violent/Aggressive or Threatening Behaviour
     Form attached should be completed and forwarded to the
     Schools Health & Safety Team.

Reporting of accidents under RIDDOR

In the case of an incident reportable under RIDDOR, the
enforcing authority (Health & Safety Executive) must be
notified within ten days of the date of the accident. Major
injuries, fatalities and specified dangerous occurrences must
therefore be notified as soon as possible by telephone or by
fax.    The accident should then be recorded on the
Accident/Disease/Dangerous Occurrence form and forwarded
to the Schools Health and Safety team. It is the
responsibility of the Health and Safety team to report the
accident to the HSE within 10 days of the date of the

The School must inform the Schools Health and Safety
Team immediately, normally by telephone on 01275
884450, and submit a written report using the form at
the end of this section in the event of the following:

●    any fatal accident to employees or other people in an
     accident connected with our business of premises;
●    any major injury to employees or other people in an
     accident connected with our business or premises; or

●    any specified dangerous occurrence;

School must also inform the Schools Health and Safety Team
in the event of:

●    any other injury to an employee, including an act of
     physical violence, which results in an absence from
     work, or the employee being unable to do their normal
     work for more than three days.       Days which the
     employee would not normally be working i.e. weekends
     and bank holidays need to be included but the day of
     the accident is excluded;

●    any case of specified ill health – for details contact the
     Schools Health & Safety Team.

     The School must complete a written report and
     forward to the Health and Safety Team. It is the
     responsibility of the Schools Health and Safety
     Team to report the accident to the HSE.

The Health and Safety Team would prefer that you over
report via this route rather than under report. Therefore if
you have any concerns over an incident/accident and you
feel uncomfortable with the circumstances, or there is
parental concern over the cause of the accident, please
report the accident via the reporting form. This will allow
the Health and Safety Team to vet the details and liaise with
the school to ensure no further action is required.

Any queries as to whether an accident falls under RIDDOR
please contact the Health & Safety Team immediately.
Near Misses

It is also important to record and investigate near misses.
By near misses we mean an incident that whilst it did not
lead to physical injury, it had the potential to. By recording
and investigating near misses, and changing procedures or
modifying an activity, it will help to stop an accident
occurring in the future. Near misses can be recorded in your
accident book.

Guidance for Accident Investigation

In any accident situation, particularly fatalities, major
injuries or specified dangerous occurrence, speed of action is
essential. This is particularly true when it comes to
interviewing the injured person and any witnesses. The
following procedure is recommended:

1.   Establish the facts as quickly and completely as
     possible about the accident;

2.   Look at the general environment - if outside what were
     the weather conditions etc.

3.   consider the particular plant, machinery,         working
     procedure or system of work involved; and

4.   the sequence of events leading to the accident.

         Use a camera to take photographs of the accident
   Obtain floor plans of the premises or draw
    sketches and take measurements with a view to
    producing a scale drawing of the accident scene;

   Identify and locate relevant documents, e.g. risk
    assessments, working procedures, training records
    and content, manufacturers/suppliers information;

   List the names of all witnesses, i.e. those who
    saw, heard, felt or smelt anything. Interview
    witnesses thoroughly in the presence of a third
    party, if necessary, and take full statements. Do
    not prompt or lead the witnesses;

   Make it clear to all parties that the purpose of the
    investigation is not to apportion blame to any
    individual but to establish the cause of the
    accident in order to develop a strategy and
    procedures that will prevent a recurrence;

   Evaluate the facts and individual witnesses
    versions of same, to ensure accuracy, reliability
    and relevance;

   Examine closely any contradictory evidence. Never
    dismiss a fact that does not fit in with the rest.
    Find out more!!

   Learn fully about the system of work involved.
    Every accident occurs within the context of a work
    system. Consider the personnel involved in terms
    of their ages, training, experience and level of
    supervision, and in the nature of the work, e.g.
    routine, sporadic or incidental;
   In certain cases, it may be necessary for plant and
    equipment to be examined by a specialist, e.g.
    consultant engineer;

   Endeavour to arrive at conclusions as to both the
    immediate and underlying causes of the accident
    based solely on the relevant facts;

   Produce a report for the responsible manager
    emphasising the causes and remedies to prevent a
    recurrence, including any changes necessary.
    Draft   Short,   Medium     and   Long      Term
    recommendations to keep the process 'live'.

   In complex and serious cases, consider the
    establishment of an investigating committee
    comprising safety adviser, managers, technical
    specialists and trades union representatives.