Macquarie College Pre-school

Document Sample
Macquarie College Pre-school Powered By Docstoc
					Macquarie College Pre-school


     Policy Book

                    2011




      182 – 222 Lake Road, WALLSEND 2287
          P.O. Box 517, WALLSEND 2287
     Phone: (02) 49549449 Fax: (02) 49549479
     pre-school@macquariecollege.nsw.edu.au
      www.macquariecollege.adventist.com.au
                              Macquarie Pre-School Policy Book
______________________________________________________________________________________


Contents:

Quality Improvement and Accreditation System


Quality Area 1 ~ Staff Relationships with Children and Peers
Additional Needs                                                   4
Behaviour Guidance                                                 6
Inclusive Practices                                                11
Quality Area 2 ~ Partnerships with Families
Communication                                                      13
Complaints
Confidentiality
Orientation
Privacy
Quality Area 3 ~ Programming and Evaluation
Portfolio Documentation
Program Evaluation
Quality Area 4 ~ Children’s Experiences and Learning
Transition to School
Quality Area 5 ~ Protective Care and Safety
Child Protection
Code Blue
Emergency and Fire Evacuation
First Aid Procedures
Hazardous Substances
Occupational Health and Safety
Sun Smart
Water Safety
Quality Area 6 ~ Health, Nutrition and Wellbeing
Asthma
Clothing
Food Handling, Storage and Hygiene
Health
Infection Control and Hygiene
Managing Children with Allergies and Anaphylaxis
Nutrition
Oral Health
Quiet Time
Staff Health
Staff Immunisation
Quality Area 7 ~ Managing to Support Quality
Fees Policy
Staff Development and Education
Volunteers / Students / Visitors




                                                   2
                              Macquarie Pre-School Policy Book
______________________________________________________________________________________




                                 POLICY DEVELOPMENT

Macquarie College Pre-school has a process by which new policies are developed and
current policies are reviewed. The policy is drafted by the Director, taken to a staff
meeting and then reviewed by families. The final step before we adopt the policy is to
present it to the Management Committee for approval.

We are currently working through our policies, reviewing those that need this process, and
re-formatting the information in regards to legislation and resources. You will note that the
policies that have been reviewed recently have a new format. As we work on the
remaining policies they will be presented in the new format also.

Thank you for your time and contribution to our policy development.

Djuna O’Hern
Director




                                             3
                              Macquarie Pre-School Policy Book
______________________________________________________________________________________

Quality Area 1 ~ Staff Relationships with Children and Peers


                             ADDITIONAL NEEDS POLICY


Policy Statement: Macquarie College Pre-school is committed to providing the best possible care for all
children including children with additional needs.

Rationale: Additional needs take many forms, and staff must be aware that all children at one time or
another may require additional care.

Scope: This policy applies to all children suspected, or diagnosed, as having additional needs.
        This policy is to be read in conjunction with the REFERRAL POLICY, the INCLUSIVE
        PRACTICES POLICY and the CHILD PROTECTION POLICY

The additional need may be in one, or several, of the following areas:
       Speech and language development
       ESL (English as a second language)
       Gross or fine motor development
       Emotional development
       Social development
       Cognitive development
       Concerns with behaviour
       Environmental stress (such as grief or abuse).

Relevant Legislation: Children‟s Services Regulation 2004

Quality Improvement and Accreditation System: QA 1.2, 1.4, 2.3

Location of Information: This information is provided in the Staff Handbook and Centre Policy Book.


Practices

Macquarie College Pre-school will:

        Not discriminate when enrolling additional needs children at the centre, but will take into
         consideration the needs, not only of the child, but of the whole group. The needs of the centre staff
         will also be taken into account.
        Follow the guidelines of the Referral Policy when assessing the needs of children with possible
         additional needs.
        Use inclusive practices when working with children with additional needs. A child with additional
         needs will not be separated from the group or made to feel different in any way. If a child has a
         diagnosis, this will remain confidential information within the centre.
        Work in close conjunction with families to ensure consistent management of children‟s additional
         needs.
        Consider the impact of the child‟s additional need on the family as a whole, and deal with the
         family with compassion and consideration.
        Treat each child with additional needs and their families as individuals.
        As such, each child and family will have different goals and objectives and
        different methods to achieve these.
                                                      4
                              Macquarie Pre-School Policy Book
______________________________________________________________________________________
Additional Needs Policy cont.

      Gather information and/or assistance with assessment and management, from other agencies
       such as the Special Education Centre at the University of Newcastle, to aid in the diagnosis and/or
       management of children with additional needs.
      Work with specialists in other fields, for example, Occupational and Speech Therapists,
       Physiotherapists, Educational Psychologists, to provide the most beneficial early intervention for
       each child.
      Where a child‟s additional needs have been identified and a report from a relevant professional
       has been received in writing, then application will be made to KU Hunter Inclusion Support for
       funding to assist the room staff to adequately meet the child‟s needs.
      Ensure that parent permission is gained before application is made for assessment or support.




                   Reviewed by:             Director              Date
                   Management Committee     Djuna O‟Hern          2nd June 2008




                                                   5
                              Macquarie Pre-School Policy Book
______________________________________________________________________________________


                          BEHAVIOUR GUIDANCE POLICY

Policy: The highest priority of this centre is to be given to the establishment of a warm and
caring environment with set guidelines for the children in its care. It is our goal to seek those
forms of behaviour guidance which encourage children to co-operate with others, to
enhance their self-esteem and encourage their ability to interact in a positive manner.

Rationale: Positive behaviour guidance develops within each child a feeling of worth and
security and enables them to take their place in their family and community with confidence.

Scope: This policy is to be read in conjunction with:
        Additional Needs
        Inclusive Practices
        Communication
        Child Protection
It covers every child who attends Macquarie College Pre-school.

Key Resources: National Childcare Accreditation Council Source Book 2001
 Porter, Louise; “Young Children‟s Behaviour” (2003)
 The NSW Department of Community Services, NSW Centre for Parenting and
 Research “Aggression in children and young people”, Factsheet, February 2004.
 Newcastle Special Education Centre Sandra Fisher.
 KU Children‟s Services

Relevant Legislation: Children‟s Services Regulations 2004; 65 Interactions with children; 66 Supervision
of children.

Quality Improvement and Accreditation System: QA 1.1 to 1.5

Location of Information: Policy Book, Handbook


PRACTICES:

Guidelines for behaviour must be set at the appropriate developmental level. The staff should maintain
consistency with regard to the expectations of the children, and work within a positive and guiding role.
Rules will be kept to a minimum.

Techniques such as guidance, redirection and reinforcement are to be encouraged. Competition, comparison
and criticism are to be avoided. No form of corporal punishment is to be used.

It is the responsibility of the staff to ensure that the children are made aware of, and understand the rules of
the centre, and to ensure that the rules are maintained in a consistent and caring manner, with consideration
to the age and developmental level of the children.

Behaviour guidance begins with gentleness, understanding, sensitivity, respect for each other, consistency
and knowledge (developmentally appropriate behaviour). These things we need to remember when
managing any child in our care.




                                                        6
                              Macquarie Pre-School Policy Book
______________________________________________________________________________________
Behaviour Guidance Policy cont.

CHARACTERISTICS OF CHILDREN IN THE PRE-SCHOOL YEARS

3 years         • Loves to conform, “Yes” used more often
                • People are important
                • Better motor skills
                • Better language, can be a delightful companion
                • Loves words for their own sake. Certain words such as “surprise”, “exciting” motivate
                them
                • Asks many questions. Makes mistakes in verb tenses and grammatical usage e.g. “I
                played at home”
                More secure

3 1/2           • Tremendous change
                • Marked insecurity, disequilibrium
                • Marked unco-ordination
                • Motor, verbal and relationship difficulties
                • Needs extra love and understanding
                • Speech mostly intelligible but may show infantile phonetic substitutions, or omissions e.g.
                “See me on the wing (swing)”

4 Years         • “Out of bounds”
                • Hits, kicks, throws things, runs away
                • Loud silly laughter, fits of rage
                • Inappropriate language
                • Defies parental commands, swaggers, boasts
                • Tall tales, imagination takes flight
                • Need to test themselves
                • Constantly asking questions
                • Uses „a‟ and „the‟ and understands prepositions
                • Uses personal pronouns

4 1/2           • Trying to sort out real from make-believe
                • Uncertain and unpredictable but will stay on track longer
                • Great talkers - likes detail, uses language effectively to control their world.
                Nonsense rhymes and language delight them

5 years         • Quieter and conforming
                • Wants to be good and often succeeds
                • Little interest in the new and strange - prefers familiarity
                • Intellectually expansive - loves to be read to and informed
                • Less exuberant
                • Loves to talk, new big words. Asks meaningful questions. Articulates clearly
                • Most speak clearly although minor articulation errors (r, th, z, s) often remain till 7 years

THREE TO FIVE YEAR OLDS

Developmental levels for this age group allows for:
       • Greater understanding of appropriate behaviour
       • More self-control
       • More skill in the use of language
       • Greater comprehension skills and ability to reason
       • More consideration for others
                                                       7
                              Macquarie Pre-School Policy Book
______________________________________________________________________________________
Behaviour Guidance Policy cont.

     When managing this group there are a number of factors to take into consideration:
        • Negative behaviour may be the most effective way to get attention
        • Some children have a genuine need for more attention than others due to
          circumstances in their lives.
        • Tired children are more easily irritated and upset.
        • Jealousy of others may be expressed through aggression.
        • Some lose control when over-excited.
        • Some lack social skills to initiate or maintain social interactions.
        • Some have a naturally high energy level and may need challenges to channel this
          energy constructively.
        • Food allergies or medication reactions may affect behaviour.
        • Imitation of others outside the Centre may influence behaviour also.

Children bring a wealth of background experiences to the Pre-school and staff need to be sensitive to this and
aware they should not enforce their own value systems upon a child. They must accept the differences while
maintaining the values of the centre.

STAFF RESPONSES

Staff must abide by the behaviour guidance policy of the centre. Staff who feel that they are unable to
maintain control in a situation should seek help from other staff or look to a time-out option for themselves.

Regular in-service into behaviour guidance is recommended and encouraged.

Regular and open communication between staff needs to take place at each staff meeting to assist with
behaviour problems, provide a supportive climate and analyse why the behaviour may be occurring and
make the necessary changes.

PARENT INVOLVEMENT IN BEHAVIOUR GUIDANCE

If a child is behaving inappropriately on a consistent basis then it is the staff members‟ responsibility to
discuss the matter with the parent. Techniques used at home may be discussed and the two areas of
behaviour guidance brought into line. At no time may the staff take direction from the parent to use corporal
punishment for their child or force-feed.

An interview between parents, staff and director may need to be set up to discuss options for management
and to provide consistency between Pre-school and home.

Following, or in conjunction with this, if the matter does not improve professional help may need to be
brought in, such as the Special Education Centre. This must be done with parents‟ approval.

If parents are unwilling to undertake professional assistance it is the responsibility of the director, in an
interview situation, to open up discussion between staff and parents to come to an agreement on the issue.

IDENTIFYING A CHILD WITH A BEHAVIOUR PROBLEM

In order to distinguish the problem of a normal child from those of children with a typical behaviour problem
it is necessary to evaluate the following factors when observing:

1.       Intensity

                                                      8
        How disruptive is the behaviour - is a trip to the shops a nightmare, does a small group activity have
        to be abandoned because of a child's behaviour?



                              Macquarie Pre-School Policy Book
______________________________________________________________________________________
Behaviour Guidance Policy cont.

2.      Appropriateness
        Does this behaviour noticeably differ from the behaviour of other children of the same age?
        Is the behaviour developmentally consistent, irrespective of chronological age i.e. if the child is
        developmentally delayed, is the behaviour consistent with his mental age?

3.      Assessibility
        Is the behaviour characteristic of child's normal response in other situations?
        Does it occur with change of routine? Look for a trigger; tiredness, frustration, over excitement.

        Does the behaviour conform to a different socio-cultural setting e.g. refuse to undertake
        self-help tasks, refuse to remove clothes?

        Does the behaviour represent a response to a passing phase in the child's life e.g. parental tension,
        new home, new baby?
        Is the behaviour one small episode or part of a cluster of behaviours?

4.      Duration
        How much time does each episode last?

5.      Frequency
        How often does the behaviour occur?

6.      Manageability
        How easily does the child respond to guidance techniques?

7.      Contagion
        Does the behaviour serve as a model for other children to copy?

STRATEGIES FOR BEHAVIOUR GUIDANCE
     • Remember that behaviour does not occur in isolation.
     • Use logical consequences of the behaviour wherever possible.

At Macquarie College Pre-school the staff will endeavor to:

1. Encourage the child when he is behaving appropriately, either verbally or non-verbally (touch, smile). So
   often we take good behaviour for granted and take notice of a child only for inappropriate behaviour.
   Most children naturally seek adult attention. There are some children who need more attention than others
   - (usually children with inadequate self-esteem) and if they can obtain more attention, even angry
   attention, by behaving badly, then this is what they will do. Reinforce good behaviour immediately and
   specifically.

2. Anticipate inappropriate behaviour by becoming aware of the times when the child becomes unsettled so
   that before this happens next time, we can arrange the situation differently. Sometimes the child shows
   warning signals such as excitability or body tensing.

3. Use redirection as a valuable diffuser or distracter. Engage him in conversation.

4. Give the child a verbal alert of upcoming changes in activities, e.g. In 5 minutes we will be packing away
   ready for music.

                                                      9
5. Be patient when issuing a request. Allow at least 10 seconds before verbally or physically trying to guide
   compliance. Patience and timing are important in overcoming opposition.


                             Macquarie Pre-School Policy Book
______________________________________________________________________________________
Behaviour Guidance Policy cont.

6. Give the child a choice of activity even if the choice is limited, e.g. “It's packing away time. Would you
like to help pack away the blocks or the craft”? By allowing the child some choice we can often remove the
desire for non-compliance.

7. Allow natural and logical consequences if possible. This type of management allows the child to
recognise who owns the problem and then to develop responsibility for the problem. Logical consequences
allow the child to have limited choice and therefore some control over the consequences. e.g. "If you don't
eat your lunch now, you will have to wait until dinner for something to eat". This is a statement, not a threat.

8. Make an agreement. This is useful for the demanding child. Schedule the task that the child prefers not to
do prior to an enjoyable task and make the enjoyable task contingent upon the task being completed e.g.
“You help me pack away the toys and then I'll come and play with you”.

9. Model the desired behaviour and work together with the child to encourage the behaviour.

10. Give alternative strategies to help the child who is not coping with a situation e.g. the child hits another
who has taken his bucket - give him the words to cope with the situation, "That's my bucket".

11. Give explanations that are very short and concise, and non-judgmental if possible. "That hurt David. He
is crying. Let's see if he is O.K." If the child often hurts others and he does not need an explanation of what
happened, ignore the aggressor and give all your attention to the child who has been hurt. If possible turn
your back towards the aggressor. When the victim is settled then deal with the aggressor.

12. Rewards can be effective for increasing the desired behaviour when used with care.
        Use praise and encouragement as a first resort.
        Extrinsic reinforces such as special treats or stamps when paired with encouragement and given
         immediately can be effective. After desired behaviour has become established, extrinsic
         reinforces can be reduced gradually leaving only the encouragement/praise and this too can be
         reduced gradually.

Use only as a last resort -
Negative consequences for behaviour.
        Always define the rules and the consequences of disobedience. If a child breaks the rules, try to
           use a relevant punishment by applying logical consequences.
        Be consistent; always do what you say you will.
        Be effective; ensure that if you choose a strategy that the consequence is negative for the child.
        Be confident, sound as though you mean it.
        Remove the child from the conflict area but do not isolate them outside of the playroom.

6. Restraining a child who is out of control is often an effective response. This should not be negative or
   punitive. Instead the child should be calmly but firmly held until she/he regains self-control. "I know
   you are feeling very upset. I will help you be safe until you feel calm again."

7. Use the team if possible - use lead and support roles for teaching, observing and support.



                     Reviewed by:              Director               Date
                     Management Committee      Djuna O‟Hern           3rd November 2008




                                                      10
                              Macquarie Pre-School Policy Book
______________________________________________________________________________________


                          INCLUSIVE PRACTICES POLICY

Policy: Macquarie College Pre-school will actively pursue the creation of an environment that conveys
equality, respect and appreciation of others. The centre will practice an inclusive approach for integrating
diversity into the program. We will aim to provide each child and family with the opportunity to participate
at their optimum level and individual rate, regardless of gender, ability (physical or intellectual), age,
religious persuasion or socio-economic or cultural background.

Rationale: Stereo-typing, discrimination and prejudice can occur in any community. We must actively
challenge this by implementing this policy and the following practices. Diversity enriches our lives on both a
personal and community level.

Scope: This policy is to be read in conjunction with:
Additional Needs
Behaviour Management
Communication
Referral

Relevant Legislation:
United Nations Convention on the Rights of the Child: Article 2
Centre-Based and Mobile Child Care Services Regulation (No. 2) 1996 Code of Conduct

Quality Improvement and Accreditation System: Q.A 1. Principle 1.3, 1.4, 1.5

Key Resources:
Centre for Equity and Innovation in Early Childhood, University of Melbourne.
Health Promotion: A New Leadership Role for Early Childhood Professionals, J. Hayden and J. Macdonald,
University of Western Sydney 2000
Anti-Bias Policy, Edgeworth Child Care Centre Incorporated 2008
Inclusive Practices in Early Childhood Settings: Together We Grow, Speaker Notes 2007

Location of Information: Handbook, Policy Book
                        Macquarie College Website            www.macquariecollege.nsw.edu.au


Goals:
1. To assist each child to construct a confident, informed self-identity that is multi-cultural where
    appropriate.
2. To encourage the children‟s comfortable interaction with people of all abilities and backgrounds. This
    will involve the development of cognitive, emotional and behavioral skills that allow such interaction to
    occur.
3. To develop each child‟s critical thinking about bias. This means growing the cognitive skills to identify
    unfair and untrue images (stereotypes), comments (teasing, name-calling), and behaviors
    (discrimination) directed at personal or others identity and having the emotional empathy to know that
    bias hurts.
4. To give each child the resources to stand up for themselves, and to appropriately defend others,
   when faced with bias or discrimination.
5. To develop in each child:
    a. An expanded awareness of others.
    b. A greater capacity to communicate
    c. An increased willingness and ability to co-operate.
    d. A growing sense of social responsibility.


                                                        11
                              Macquarie Pre-School Policy Book
______________________________________________________________________________________
Inclusive Practices Policy cont.

    e. A high level of personal confidence and self- esteem.

6. To empower families to relate positively and appropriately to the diversity of
   abilities, backgrounds and cultures within our centre.
7. To collaborate with community organizations where applicable.
8. To encourage amongst staff an interdisciplinary approach that draws on key
   issues related to equity and diversity.

Practices:
 The pre-school program will be planned to provide cross-cultural and
   cross-gender activities and experiences.

   All program provisions will be available for all children and they will be encouraged to participate
    equally.

   Every effort will be made to provide additional needs children with the equipment and support required
    to advance their participation in the program.

   Group times and lessons throughout the year will be planned to promote the development of self-
    identity, self-esteem and a respect for individual differences.

   The pre-school will aim to provide an environment of respect and appreciation for ones own culture and
    an appreciation of other cultures.

   The pre-school program is planned to provide a variety of culturally relevant experiences to support
    children‟s own cultural backgrounds and learn about others.

   Children and families will be exposed to various forms of music, songs, stories, dance and craft from
    different cultures including Australian Aborigines and Torres Strait Islanders.

   Individual children‟s cultural needs will be respected in regard to food, clothing and rest time
    requirements.

   Group times and experiences throughout the year will be planned to reflect, and incorporate the different
    cultures represented.

   Families will be invited to participate in the program and share aspects of their culture with the children.

   Additional resources and support will be provided through membership of the Multicultural Resource
    Unit.




                     Reviewed by:              Director                Date
                     Management Committee      Djuna O‟Hern            3rd November 2008
                     Management Committee      Djuna O‟Hern            1st June 2010




                                      Macquarie Pre-School Policy Book

                                                       12
______________________________________________________________________________________

Quality Area 2 ~ Partnerships with Families

                               COMMUNICATION POLICY


Policy: Macquarie College Pre-school will aim to establish an environment that facilitates and encourages
clear and concise communication between staff, families and children. The Centre will aim to provide the
best education and care possible for each child. Input from parents, staff and the Management Committee
will be sought to ensure appropriate communication channels are always maintained.

 Rationale: Effective communication is the foundation for all positive relationships. It facilitates the healthy
development of understanding and conflict resolution. It encourages the feelings of belonging, acceptance
and self-worth.

Scope: This policy is to be read in conjunction with:
       Complaints Policy

Relevant Legislation: Children‟s Services Regulations 2004: 65 Interactions with Children, 88 Notice of
Complaint

Quality Improvement and Accreditation System: Principle 1.1, 1.3, 1.6, 2.1

Key Resources: The Interpersonal Communication Book; Fifth Edition by Joseph A. DeVito

Location of Information: Policy Book and Handbook


PRACTICES

COMMUNICATION BETWEEN PARENTS AND STAFF
It is most important that lines of communication are kept open between parents and staff. Staff are always
willing to discuss any matter with parents. Information is shared with parents in various forms. General
information about the Pre-School will be shared with parents through a Monthly Newsletter. The
Newsletters are placed in your child‟s pocket in the foyer area (at the beginning of) each month. Please take
time to read the Newsletter as information about events at Pre-School and the Centre program is detailed
here.

The staff will work as a team with each child. An individual portfolio in which observations and
developmental records are kept will be prepared throughout the year and given to families as a record of their
child‟s time at preschool. Parents are encouraged to read the portfolio when they are at the Pre-School. To
do this, please speak to a staff member who will be more than willing to give you your child‟s portfolio. If
any parents would like to discuss the portfolio, please make a time mutually convenient to both yourself and
your child‟s focus teacher. The staff are always happy to discuss any issues relevant to your child.
The Pre-School also invites parents to comment on the Centre‟s program and your child‟s individual
development. This can be done verbally or in writing.

It is most important to keep the lines of communication open between staff and families. If parents have any
concerns, we encourage the following procedure:

Preferably place the grievances in writing or verbally discuss the matter with the Director.
 If a resolution is not gained or if the grievance is with the Director and the discussion does not solve the
problem:




                                                        13
                             Macquarie Pre-School Policy Book
______________________________________________________________________________________
Communication Policy cont.

                Place the grievance in writing to the Chairperson of the Management Committee.
                The Management Committee Chairperson will then discuss the matter with the two parties to
                 gain a resolution. Please remember that all issues regarding the Centre are confidential and
                 they should be treated as such. Most importantly, both the staff and the Management
                 Committee are always there to discuss any problems you may have. We would appreciate
                 any feedback you may have about the Centre.

COMMUNICATION BETWEEN STAFF AND CHILDREN
Pre-School is the first step your child will take towards educational independence. At this Centre, your child
will be made to feel an important and valued member of the group, the family and the community.

Children with a positive self-image are able to make friends, negotiate when problems arise and share ideas.
The development of appropriate language and communication skills is a high priority. Staff will endeavor to
spend time with children at an individual level, talking with them in the indoor and outdoor environment.

When communicating with children, staff are encouraged to position itself at the child‟s level and keep eye
contact. It is important to uphold any cultural customs when dealing with children and their families.

COMMUNICATION BETWEEN STAFF
Effective communication is necessary to ensure the smooth operation of this Pre-School. Staff are required
to sign on and read the Communication Book to ensure all staff are aware of any relevant information
relating to the Centre, children, families and staff and they are also required to sign off in the afternoon.

Some messages written in the communication book by the Director need to be initialed by each staff member
when they have read them. The Director will indicate if this is required.

Staff are encouraged to discuss with their fellow colleagues, any problems or issues they are concerned
about. It is important to maintain a professional manner when raising these issues and concerns. If staff feel
that the matter requires further attention, then this should be discussed with the Director.

At this time the Director will:
1.       Speak to staff members individually regarding the conflict and ask them to:
                        Define the problem
                        State the possible cause of the problem
                        Predict consequences of non-resolution of the problem
2.       Mediate at a joint meeting of those in conflict and allow all parties to air their feelings.
         Give each person the opportunity to speak.
3.       Seek clarification of each person‟s ultimate goal regarding the conflict.
4.       Generate alternative solutions and formulate actions.
5.       Allow participants to agree on a solution, after weighing up advantages and
         disadvantages of each possible solution.
6.       Decide on a course of action and the strategies to be used, in writing if possible,
         including evaluation procedures.
7.       Evaluate the outcome and make any necessary adjustments.
8.       If difficultly still remains (after steps 1-7) the Director will notify the Chairperson of the
         Pre- School Management Committee.

COMMUNICATION BETWEEN STAFF AND STUDENT TEACHERS
Student teachers will follow the same guidelines as COMMUNICATION BETWEEN STAFF except for the
last point where students and / or the Director will notify their University or TAFE supervisor if a problem
remains unresolved.




                                                         14
                              Macquarie Pre-School Policy Book
______________________________________________________________________________________
Communication Policy cont.

COMMUNICATION BETWEEN STAFF AND THE DIRECTOR
If a member of staff is unable to resolve conflict with the Director, then they can contact the Chairperson of
the Pre-School Management Committee, who will initiate the appropriate conflict resolution procedures, as
outlined in Staff/Staff communication.

GRIEVANCE BETWEEN DIRECTOR AND STAFF
(Conflict or grievance with a staff member)
The Director is to check that the employee is aware of the Job Description, Terms of Employment and the
Aims and Objectives of the Centre.
1.      Allow the employee the opportunity to explain his/her side of the conflict.
2.      Set up a mutually agreeable plan with a time structure for evaluation.
3.      Evaluate this plan in accordance with the agreed format.
4.      If evaluation is satisfactory, the Director and the employee will set up regular
       sessions to discuss progress of the plan.
5.      If difficulty still remains (after steps 1-4) the Director will notify the
       Chairperson of the Pre-School Management Committee.




.                    Reviewed by:             Director               Date
                    Management Committee      Djuna O‟Hern           10th August 2006
                    Management Committee      Djuna O‟Hern           15th October 2008




                                     Macquarie Pre-School Policy Book
                                                     15
______________________________________________________________________________________


                                      COMPLAINTS POLICY

Policy: To provide families with an appropriate avenue to raise concerns or complaints they
may have in relation to the pre-school, their child, and staff.

Rationale: The effective resolution of complaints is essential for the smooth running of the centre, and to
maintain healthy and beneficial relationships between the centre and its families.

Scope: This policy is to be read in conjunction with the Communication Policy

Relevant Legislation: Children‟s Services Regulations 2004; 88 Notice of Complaint

Quality Improvement and Accreditation System: QA 2.1, 2.2

Key Resources: The Department of Community Services and representatives of some children‟s services in
the Hunter formulated an Area Complaints Handling Policy.
The Pre-school has been asked to implement the policy in our service.

Location of Information: Policy Book and Handbook


We would like to hear from you if you are not happy with, or have any concerns regarding, any part of this service.

WHAT SHOULD YOU DO
1. Talk to Director;
2. Talk to the Licensee, or Management Committee member nominated as the complaints
   contact person as follows:
   Name: Dr Bruce Youlden (Chairman, Pre-school Management Committee)
   Phone number: 4954 6222
3. Or you may put your complaint/suggestion in writing to any of the above persons.
WHAT ACTION WILL BE TAKEN
1. Director or licensee will attempt to resolve the matter immediately. Issues should be briefly documented.
2. If not possible to resolve immediately, it will be referred to the appropriate person.
3. All parties involved in the complaint will have an opportunity to have their say.
4. Where appropriate, a copy of agreed action plan or written response will be provided to you.
HOW LONG WILL IT TAKE TO GET AN ANSWER
1. Immediately, if possible.
2. Final resolution to be achieved within 14 days, where possible.
GRIEVANCE BETWEEN DIRECTOR AND STAFF
(Conflict or grievance with a staff member) – Refer to Communication Policy
IF YOUR PROBLEM HAS NOT BEEN RESOLVED
You may make a complaint to:
a) Department of Community Services                b) Department of Health and Family
    Newcastle Community Services Centre                PO Box 9848 SYDNEY 2001
    Phone: (02) 49612611                               Phone: 1800 048 99

Practices:
     Method of recording complaints to be noted in Staff Policy Book.
     A folder will be kept by the Director to record complaints from families and staff. This will include
     follow-up actions and outcomes.

.                      Reviewed by:               Director                 Date
                      Management Committee        Djuna O‟Hern             15th October 2007
                      Management Committee        Djuna O‟Hern             1st June 2010


                                                          16
                              Macquarie Pre-School Policy Book
______________________________________________________________________________________


                               CONFIDENTIALITY POLICY

Policy: To ensure that confidentiality will always be maintained in regard to children and
their families.

Rationale: We need to develop practices that respect confidentiality and privacy so that families feel they
can trust the centre and exchange information with staff which may be important to the care of a child.

Scope: This policy is to be read in conjunction with the Privacy Policy.

Key Resources: Department of Community Services
               Children‟s Services Regulations 2004
               CONFIDENTIALITY GUIDELINES Division 2 Records - 98

Relevant Legislation: Commonwealth Privacy Act 1988

                        Children‟s Services Regulations 2004

Quality Improvement and Accreditation System: QA 2.1, 3.2, 5.1

Location of Information: Policy Book, Staff Handbook,
                         Macquarie College Website www.macquariecollege.nsw.edu.au


Staff : refers to any person employed to work at Macquarie College Pre-school whether it be full-time, part-
time, or casual.

All staff, students, and volunteers are to ensure the following:

     Information regarding children will only be discussed with the parent/guardian unless staff are
       authorised in writing by the parent/guardian to share information with others, for example,
       grandparents.

     The above will also apply to specialist services such as Speech Therapists, Occupational Therapists,
       KU Inclusion Support and other such agencies.

     Staff should not discuss with each other children or families in a public place.

     Staff should not discuss children with parents in the child‟s presence or in the presence of other
       children.

     When planning activities/lessons or observing individual children, only the first initial of the child‟s
       first name will be displayed on any programs or lessons.

     No person at the centre is to give out phone numbers and/or addresses of children, parents or staff at
       Macquarie College Pre-school.

  Children‟s portfolios are to remain at the centre. Exceptions to this rule will be prior to Parent – Teacher
    Interviews when all families will be given portfolios for one week. Parents may also request to take
 portfolios home for special occasions. Photocopies of the portfolio material are to be retained by the centre
             during these times. Further, under no circumstances are any notes or written material

                                                       17
                              Macquarie Pre-School Policy Book
______________________________________________________________________________________

    Confidentiality Policy cont.

     about a child or children with details of children‟s full names, developmental observations, notes, or
      any information relating to a child or family to be authored or stored outside the centre.

     Under no circumstances should a staff member keep records of any kind about a child or children at
      home.

     Any information gathered from the pre-school in relation to specific children‟s identities is not to be
      discussed with any person outside the centre, names and records are to remain confidential at all times.

     Where regulations stipulate, staff, relief staff, students and volunteers are required to report incidences
      of abuse and or neglect to the appropriate authorities.

     Relief Staff / Students / Volunteers: Students and volunteers, whilst at Macquarie College Pre-
      school, are bound by the same confidentiality guidelines as staff of the Pre-school.

     Students/volunteers are to direct parents to full time teaching staff if they wish to discuss their child.




.                    Reviewed by:               Director                Date
                     Management Committee       Djuna O‟Hern            15th October 2007
                     Management Committee       Djuna O‟Hern            1st June 2010




                                                        18
                              Macquarie Pre-School Policy Book
______________________________________________________________________________________


                                     ORIENTATION POLICY


Policy: Macquarie College Pre-school aims to foster the smoothest possible transition from home to pre-
        school. Information for families and familiarization with the pre-school environment for both
        children and families will be provided in order to achieve this outcome.
Rationale: Orientation is an important process for children, parents and staff. It enables the children to
       become familiar and comfortable with their environment and gives an opportunity for parents to
       meet the staff and ask questions. It also enables the staff to begin to develop relationships with the
       children. The combination of these factors makes for a smoother and happier transition to pre-
       school for all involved.
Scope: This policy is to be read in conjunction with:
        Inclusive Practices Policy
        Communication Policy
        Additional Needs Policy
        Asthma and Anaphylaxis Policy
Key Resources: *CareforKids.com.au
                 The Transition from Child-Care to Pre-school      (Accessed 23.4.2009)

                  *Supporting Children to Settle into Child Care
                  Extract from Putting Children First, Issue 20, December 2006 pages 20-22
                  *NCAC Quality Practices Guide pages 26, 27
Relevant Legislation: Children‟s Services Regulations 2004
Quality improvement and Accreditation System: QA 1.1, 2.2, 2.2, 2.3
Location of Information: Policy Book, Staff Handbook,
                         Macquarie College Website www.macquariecollege.nsw.edu.au


Practices:

1. Once an offer of placement has been issued and confirmed with the fee deposit parents will be invited by
letter to attend an Orientation Evening. The evening will consist of a brief talk by the Director focusing on
general information about the pre-school‟s policies and procedures. At the conclusion of the talk parents will
have the opportunity to ask questions, meet staff and view the pre-school.
At the orientation evening parents will be given an Enrolment Package consisting of:
 Registration Checklist
 Centre Philosophy
 Application for Enrolment
 Ezi Debit Form
 Parent Information
 Fee Schedule
 Orientation Evaluation Form

Parents will be advised of the Macquarie College website where the Centre‟s Policy and Handbooks can be
accessed.
A copy of the Pre-School Handbook and Pre-School Policy Book will be available for borrowing from the
Administration Office.
2. An Orientation Morning will be conducted on three days across the week. Parents will be asked to select
a day for their child to attend when replying to the orientation evening invitation.
                                                        19
                             Macquarie Pre-School Policy Book
______________________________________________________________________________________
Orientation Policy cont.

Parents / carers will need to attend with their child. The orientation morning will run from 9:30 to 11:00 and
include free play time, music group and morning tea participation by children. (Morning tea is to be provided
by the parents). Children and parents will have the
opportunity to familiarise themselves with the pre-school environment and basic program as well as meet
staff.
New children will be introduced to returning children at this time.

3. If requested, alternative arrangements will be made for families to attend a separate orientation morning if
extenuating circumstances prevent attendance on the specified dates.

4. Mid-year admissions will also require an orientation time to be arranged by the Director and the family at
a time mutually suitable. At this time orientation materials used in the parent orientation night will be
provided to families.

5. As far as possible, children will be placed in their enrolled room with the staff who will be caring for them
when they start at the centre. This will help to establish a caring relationship which will help children settle.

Beginning of Year Attendance Procedures
1. New children will be asked to start pre-school at staggered times to allow staff to adequately meet the
needs of each child and parent.
2. Parents will be encouraged to call the centre to receive feedback on their child‟s day, especially if they
have a concern about how their child has settled.

3. Staff and families will work together to determine the best possible separation procedure based on the
individual needs of each child and parent.

4. Staff will be sensitive to each family‟s cultural background to ensure separation and settling procedures
are appropriate.

5. A report of the child‟s first day will be prepared by the room staff and placed in the pigeon holes during
the first week of attendance. This will include a photograph of the child engaging in a meaningful
experience and a small written report of the friends with whom they have associated, the content of group
times and the play areas they have enjoyed.

6. If a child has a diagnosed special need or are non-English speaking then assistance will be sought from
external agencies to assist the child and family to settle.

7. Staff and families will continue to discuss the settling procedure and gather information about eating,
sleeping and play preferences.

8. After 4 weeks send home a small survey asking for feedback about the settling-in process.

Transition to Another Group or Room
 If a child‟s or family‟s needs are best met by transferring to another room, then this will be discussed with
the family and a suitable program of orientation worked out.

Parent Evaluation
Each year parents will be given the opportunity to evaluate the centre‟s practices and procedures in regard to
the orientation program. (See attached document). This feedback will be used to plan for future child and
family orientation to Macquarie College Pre-school.

Orientation Procedure for Children with Additional Needs
Additional Needs refers to the following:

                                                       20
Physical disability, for example Motor Dyspraxia, deafness, sight problems.Intellectual disability, for
example, Downs Syndrome, Speech / Language disability, for example Verbal Dyspraxia, Language Delay.
A combination of the above, for example Cerebral Palsy, Autism, Asperger‟s Syndrome.
Health issues, for example, Diabetes, Asthma, Allergies and Anaphylactic reactions.

Some children may require additional orientation times in order to make a smooth transition to pre-school,
for example children who have a diagnosis under the Autism Spectrum umbrella. The Director will consult
with the parents as to the requirements of each individual child.

If a child has a diagnosis from a specialist doctor or from a child psychologist then the following procedure
is to be followed:
     1. Diagnosis is to be included in appropriate section on the enrollment form.
     2. Copies of written reports on a professional letterhead confirming diagnosis and any written material
         for management are to be given to the Director at the time of enrolment. The Director will pass
         copies of these on to the room teachers.
     3. Director, teachers and parents will discuss management of the child to ensure the best possible care.
     4. If the child is eligible for support from a specialized agency then beginning steps will be taken to
         ensure this occurs as soon as possible.
     5. The Director will organize with parents to have an Asthma Management Plan from their doctor
         given to the Centre by the time the child starts pre-school.
     6. Photograph / action charts for children with Anaphylaxis will be requested for display in each room
         and in the kitchen.




.                    Reviewed by:             Director               Date
                    Management Committee      Djuna O‟Hern           10th August 2006
                    Management Committee      Djuna O‟Hern           1st June 2010




                                                     21
                              Macquarie Pre-School Policy Book
______________________________________________________________________________________


                            PRIVACY POLICY STATEMENT
We respect your privacy
In order to provide you with the highest standard of service our organization is required to collect personal
information from you about your children and parents/guardians before and during the course of a child‟s
enrolment in our service. We are committed to protecting your privacy and we abide by the National Privacy
Principals contained within the Privacy Act.

Privacy of your personal information is important to us and we conduct our business with respect and
integrity.

What information do we collect, why and how is it used?
Basic details are usually collected directly from parents such as your name, address, phone contacts but it is
also necessary for staff to collect details regarding your child‟s name, date of birth, medical details, health,
routines, likes and dislikes which make up a personal profile.

In addition we are required to hold information regarding your child‟s Child Care Benefit entitlements.

All this information is vital in assisting us to provide the best possible individual care for your child and for
processing payments. Some of the information we collect is to satisfy the service‟s legal obligations under
the relevant childcare legislation.

Naturally much of this information is of a personal nature and some of it might be regarded as „sensitive‟ and
not the sort of information that you would wish to have unnecessarily disclosed to others

We assure you that:
 This information will only be used by our child care professionals in order to deliver your child‟s care to
   the highest standards.
 It will not be disclosed to those not associated with the care of your child without your express consent.
 You may ask to seek access to the information held about you and your child and we will provide access
   without undue delay.
 This access might be inspection of your child‟s records or by providing copies of information.
 There will be no charge made for requesting this information but there may be a fee levied to cover the
   cost associated with the processing of this request.
 We will take reasonable steps to ensure at all times that the details we keep about your family are
   accurate, complete and up to date.
 Children‟s files, including Ezi-Debit information, will be placed in a locked cupboard overnight.
 We will take reasonable steps to protect this information from misuse or loss and from unauthorised
   access or disclosure.
 Our staff are committed to respect these principles at all times.
 If a student has a valid training requirement that involves the gathering of certain information pertaining
   to your child or family, the student must have written consent from you and the Director of the Centre.

All privacy related comments, feedback or complaints should be directed to the Director.

We will follow up all comments, feedback or complaints within 14 days and resolve to maintain our high
standards of service provision.
Please also refer to Complaints Policy.
                         Credit is given to the Department of Community Services (Model Policy)

                    Reviewed by                   Director                  Date
                    Staff                         Djuna O‟Hern              3rd November 2008



                                                          22
                              Macquarie Pre-School Policy Book
______________________________________________________________________________________

Quality Area 3 ~ Programming and Evaluation

                            PORTFOLIO DOCUMENTATION

AIM: To ensure the individual needs of all children are met in regard to their age and stage of
         development, recognising that all children progress at different rates. To also ensure that information
         beneficial to the child‟s development and interests is shared between families and the centre.

STATEMENT:

1.       Portfolios will be maintained for every child attending the Pre-school.
         These records will cover:
        The Communicating Child
        The Thinking, Investigating, Exploring and Problem Solving Child
        The Healthy, Active, Physical Child
        The Social and Emotional Child
        The Creative, Spiritual and Moral Child.

2.       All staff will participate in observing, planning and implementing the daily program. Children‟s
         portfolios will be revised, and added to, on a regular basis to ensure the needs of the children are
         being met. Staff members are to refer to the Portfolio Documentation Requirement information for
         clarification.

3.       Information in the Portfolios will be reflected in the daily program, both indoor and outdoor, and
         also in group-times ie. music, language and maths/science lessons.

4.       Children‟s Portfolios are to be available to parents upon request at a time suitable to both staff and
         parents.

5.       No one apart from the parent is to have access to their child‟s portfolio. Should another professional
         or a professional service wish to access a child‟s portfolio or observe the child then the parents will
         need to sign a consent form.

6.       All staff are to ensure that information about children in their care remains confidential at all
         times. Children and families are not to be discussed outside the service.
         Refer to Confidentiality Policy.

                               Credit is given to NSW Curriculum Frameworks Document
                                           Children‟s Services Regulations 2004
                                             Castle Hill Early Learning Centre



                     Reviewed by                Director                 Date
                     Staff                      Djuna O‟Hern             3rd November 2008




                                                        23
                              Macquarie Pre-School Policy Book
______________________________________________________________________________________


                        PROGRAM EVALUATION POLICY

Policy: The staff at Macquarie College Pre-School will continually review and assess the pre-school day and
        the experiences that are provided for, and with, the children. Evaluation will be undertaken for the
        gathering, maintaining and use of documentation about the children‟s learning and development.

Rationale: Evaluation of existing procedures and practices is essential to determine the effectiveness of the
       program provided at the Centre. On-going evaluation will ensure an environment that is stimulating,
       developmentally appropriate, safe and family-friendly. It will also ensure that documentation of the
       children‟s learning and development is of the highest standard.

Scope: This policy is to be read in conjunction with:
       Additional Needs Policy
       Inclusive Practices Policy
       Portfolio Documentation Policy
       Privacy Policy

Key Resources:      NSW Curriculum Frameworks Document
                    Early Years Learning Frameworks Document
                    NCAC Quality Practices Guide page 32, 33

Relevant Legislation: Children‟s Services Regulations 2004: Part 6 - Operational Requirements,
                      Division 1, General - 64 Programs for Children

Quality Improvement and Accreditation System: QA 3.2.11

Location of Information: Pre-school Policy Book, Macquarie College Website – Pre-school


Practices:
When evaluating the program staff will need to consider:
 Strengths
 Emerging interests
 Children‟s potential
 Progress of individual children
 Progress of the group

From this documented information desired learning outcomes will be established for individual children.
When establishing these the Centre‟s Philosophy and parent in-put will be taken into account.

OUR PHILOSOPHY is to provide a caring, safe (both physically and emotionally) environment, where a
play-based Christian focused curriculum will extend and develop children to their full potential as
individuals and as members of their family and the broader community.
 (See Portfolio Documentation policy for detail on individual children)

1.Therefore staff will provide families with the opportunity to make suggestions for the children‟s programs
and actively seek their involvement.
2. To ensure families have the opportunity to add to the weekly programs they will be displayed on the
lockers near the sign in/out register. Comment sheets will be provided near the white board on the verandah
for easy parent access.
3. Invite the parents to give written comments on their child‟s portfolio after reading.
4. Parent-teacher interviews will allow for review of their child‟s progress and give the opportunity for
parents to have input into their child‟s individual learning.

                                                     24
                              Macquarie Pre-School Policy Book
______________________________________________________________________________________
Program Evaluation Policy cont.

5. Daily „What‟s Happened Today‟ information will be displayed in folders for the parents to read. For
working families who do not have the opportunity to read this information they may request a photocopy to
be sent home with their child.

6. In the monthly newsletters sent out to each family information regarding the interest areas of each room
will be briefly detailed.

7. Both indoor and outdoor programs allow all staff to reflect on emerging interests, play and spontaneous
learning that have taken place. In the reflections section on the program room teachers will need to document
the emerging interests, strengths, progress of individuals, progress of the group and possible continuations of
learning situations.

8. The programs for the groups and individuals will follow interest areas as far as possible, taking into
consideration the developmental needs of children and parent input.
9. Macquarie College Pre-school teachers have read and adopted the New South Wales Curriculum
Frameworks and the National Early Years Learning Frameworks as a basis for developing the program and
meeting the needs of the children as individuals and as a group/s.
10.Children‟s information is recorded based on what is directly observed. It is important not to make value
judgements when recording information.

12. Children‟s portfolios will consist of observations, records of conversations, learning stories, samples of
work and photographs. In addition to this small and whole group learning experiences or projects will be
included in the child‟s documentation.

Area                                             Evaluation Schedule
Philosophy /Statement of Objectives              Annually with staff, families and
                                                 management committee

Learning Outcomes (long term)                    As needed with learning stories.

Learning Outcomes (short term)                   In portfolios according to need.

Indoor Program                                   Weekly/ Daily
                                                 Displayed daily for parent review/input

Outdoor Program                                  Weekly/ Daily
                                                 Displayed daily for parent review/input

Routines and Procedures                          Annually, or as needed at monthly staff
                                                 meetings

Small and large group experiences                Daily – displayed daily for parent comment,
                                                 evaluation, suggestion.




.                     Reviewed by:             Director                Date
                     Staff                     Djuna O‟Hern            11th May 2009
                     Management Committee      Djuna O‟Hern            1st June 2010



                                                      25
                              Macquarie Pre-School Policy Book
______________________________________________________________________________________

Quality Area 4 ~ Children’s Experiences and Learning

                         TRANSITION TO SCHOOL POLICY

Policy: Macquarie College Pre-school will aim to provide a stimulating educational program for each child
aimed at preparing them for a smooth and happy transition to kindergarten. We aim to provide a play-based,
comprehensive program whilst allowing children to choose a path of learning suited to their individual stage
of development and interests. We will endeavour to familiarize the children with a school environment to
assist in the transition process.

Rationale: The move to kindergarten from pre-school is an important process for each child and the
successful transition will prepare the child for future learning, satisfying relationships and therefore a healthy
self-esteem.

Scope: This policy is to be read in conjunction with:
       Portfolio Documentation
       Program Evaluation

Relevant Legislation: Children‟s Services Regulations 2004, 64 Programs for Children, 65 Interactions with
Children

Quality Improvement and Accreditation System: QA 4

Key Resources: National Childcare Accreditation Council Source Book (2001)
Charesworth, Rosalind & Lind, Karen K. Math & Science for young children (Delmar Publishers Inc) 1990
Mielekamp, Rachel; School Readiness (Five Senses Education) 2008
Porter, Louise; Young Children‟s Behaviour, Practical Approaches for Caregivers and Teachers. Second
Edition (MacLennan & Petty) 2003
Wallis, M; Preparing Your Child for School (Pascal Press) 2003
NSW Department of Community Services. Office of Child Care. NSW Curriculum Framework for
Children‟s Services; The Practice of Relationships, Essential Provisions for Children‟s Services
Castle Hill Early Learning Centre, Sydney, NSW

Location of Information: Policy Book and Handbook


Practices
The kindergarten readiness program at Macquarie College Pre-school is reflected in our programs every day,
both formally and informally. An emergent curriculum is most appropriate for children in the years before
school therefore we will endeavour to incorporate the development of skills within this framework.
We are aware that a number of aspects must be considered when preparing children for school. These
include:
   1. Problem Solving, Exploration and Investigatory Skills:
The importance of exploring, problem solving and investigating is important in the process of constructing
new concepts and skills. It is important to ask why, how and when. Staff will encourage children to ask such
questions. Opportunities to solve problems, elaborate on experiences, and times for discussions will be
encouraged.
Macquarie College Pre-school believes that to develop in children the ability to problem-solve, question and
investigate, will ensure a desire to learn and a solid foundation on which to build further knowledge.
    2. A Desire to Learn:

                                                        26
                              Macquarie Pre-School Policy Book
______________________________________________________________________________________


The program that is prepared by the Centre‟s teachers is based around developmental areas, and is aimed at
challenging each child, while simultaneously maintaining their interes
Transition to School Policy cont.

To achieve this staff will program around an individual child‟s interest base whilst ensuring that there are
opportunities for all children to become involved. Projects or specific areas of interest may be investigated
and documented.
   2. Program and Curriculum:
The program will be generated from the children‟s strengths, interests and needs in each developmental
domain. These include:
    a.   Sense of self and others
    b.   Communication
    c.   Thinking
    d.   Health and physical development
    e.   Social
    f.   Feelings
    g.   Creativity
    h.   Spiritual / moral

Examples of experiences and activities that may be provided include:
Language / Communication
    A large variety of good quality children‟s books will be provided and read both individually and as a
     group
    Group time experiences that provide for discussion, and both receptive and expressive language
     development
    Beginning to learn the foundation of literacy, including the relationships between words, syntax and
     grammar
    Rhythm, rhyme as found in language
    An appreciation of poetry in various forms
    A beginning understanding of the written word – that words have value and represent communication
    Fun with word play
    Matching games (recognising symbols is the beginning of early reading)
    Telling stories using picture form and watching the teacher write the words and listening to these read
     back, labeling artwork in written form with the child‟s explanations
    Experimentation with early writing in a number of ways
    Phonics skills
    Pre-reading skills such as starting at the top left hand corner (children‟s names will be written in this
     way on art work), starting a book from the front etc.
    Name recognition
    Star of the Day (Show‟n‟Tell) in fourth term designed to encourage expressive language and
     confidence
    Recording / documenting events, both by picture and in written form.

    Cognitive / Thinking
    Number recognition and games
    Science experiments (cause and effect, prediction)
    Block play (estimation, counting and designing)
    Counting games
    Threading and pattern making
    Board games
    Investigation and problem solving games and discussion
    Shape, spatial relationship - games and opportunities (such as collage)
    Cooking experiences
    Computer availability
                                                      27
                              Macquarie Pre-School Policy Book
______________________________________________________________________________________
Transition to School Policy cont.

     Water play
     Messy play, painting, playdough, clay play, goop play
     Experiences that encourage pretend play and role play
     Mapping


    Social/Emotional/Sense of Self and Others
     Friendship building skills
     Conflict resolution skills
     Experiences that encourage pretend play
     Sharing and discussing events in stories and books
     Self-help skills including, toileting and hygiene, dressing, taking care of belongings, eating meals from
      lunch boxes
     Participation in family days (for example Mothers‟ and Fathers‟ mornings)


    Health and Physical Development
     Nutrition and health
     Active outdoor play experiences
     Self-help skills and discovery
     Art activities – cutting, pencil grip
     Sand play
     Block play
     Construction such as Duplo, Lego, and Mobilo
     Messy play including playdough, goop, finger painting, clay
       Music and movement

    Creative and Practical Arts
     Music and Movement / instruments / singing
     Painting experiences
     Messy play experiences ( goop, slime, mud, wet sand and dirt play)
     Art and craft experiences
     Block play
     Experiences that encourage pretend play

    Spiritual / Moral
     Self-esteem building from the understanding that God made us and loves us.
     Making good choices

Our program aims to prepare children for school and for life by developing:
Curiosity
A sense of achievement
Experience of successful learning
Confidence in oneself, willingness to take reasonable risks
The identification with one‟s culture and family
Familiarity with and a sense of belonging to the larger community
Appreciation of others
Comfort with diversity
Well developed communication skills
An active approach to learning and problem solving
An appreciation of literacy and numeracy as invaluable means of making meaning of the world
A confident self that allows compromise and can deal with change
Resourcefulness and resilience
The ability to handle obstacles
                                                  28
An optimistic and positive approach to life
                              Macquarie Pre-School Policy Book
______________________________________________________________________________________
Transition to School Policy cont.

The development of self-help skills
The ability to follow directions
The development of concentration skills
Assertiveness, confidence to ask questions and seek help


Readiness Program at Macquarie College Pre-school
This section refers to children starting school (kindergarten). Children going to Early Starters Programs or to
other preparatory programs may be included if the staff-child ratios are maintained.


As well as incorporating the above principles we will specifically target the following beginning in
term 3:
1. Children who will be starting Kindergarten in the following year will be called Kinder-ready
Koalas as a way of differentiating their additional needs as school-starters.
2. Each day these children will have a small group time to facilitate and encourage specific school
readiness skills. This will be carried out at a time that fits into the daily program.
3. Both rooms will work together to develop an age-appropriate program that is compatible with the
Kindergarten teaching methods that will be used the following year.

Macquarie College Pre-school as a Part of Macquarie College
    1. To further facilitate the children‟s concept of the physical environment of school we will visit the
       college canteen, play area and surrounds. In the last term before school we will plan library visits
       where the librarian will read a story and the children will borrow books for the pre-school to read.
       We will join the kindergarten classes for story-time, recess and games on the oval where possible.
    2. Opportunities are also available for communication and sharing of resources between Macquarie
       College Kindergarten classes and the pre-school to serve the needs of children within the centre who
       are ready for learning within the Kindergarten curriculum prior to beginning Kindergarten.
    3. Children will have the opportunity to experience visits from primary-aged students to become
       familiar with primary-aged children, to build and strengthen social links with primary children, and
       to learn from them about what it is like to be at Primary School.
    4. Children will have the opportunity to discuss these experiences and also experiences and knowledge
       about other schools that some children will be attending for Primary School.
    5. Children will be divided into two smaller groups for language / maths/ science times each day. One
       group will be composed of children beginning school the following year.
    6. As appropriate, rest-time will be utilized for individual or small group work to further develop
       school readiness skills.

Parent Education and Assistance
Parents will be assisted with the transition of their children from the pre-school to school in a number of
ways. The child‟s individual portfolio will be a guide and basis for discussion with the focus teacher. . A
child‟s Early Childhood teacher can give parents advice as to their child‟s readiness for school in
consultation with the Director.
All children develop at different rates at different stages in their development. With this in mind, parents
should be aware that a child‟s chronological age is not the best indicator of a child‟s readiness for school.
All areas of development must be considered. If the child is enrolled for Kindergarten at Macquarie College
a school readiness session with a qualified primary teacher will be arranged by the College. This will give
the College information as to the developmental readiness for school of each child.
     Written material will also be available to family members that will provide additional information in
      preparing each child for a smooth transition to school.

                                                      29
                              Macquarie Pre-School Policy Book
______________________________________________________________________________________
Transition to School Policy cont.
     A School Readiness Parent Information evening with a qualified, experienced guest speaker will be
      held each year.
     Parent-Teacher Interviews will be held annually in July / August
     Families will be invited to attend pre-school Graduation in November each year.
Children with Additional Needs
Children with additional needs will be included in the Kinder-Ready Koalas as developmentally appropriate.
Throughout the year staff will work closely with other professionals involved in the child‟s support team,
and meet with these and parents in a „round table‟ conference as deemed necessary to provide on-going
support to families and a consistent approach to learning and development. This may be especially helpful if
the child‟s new Kindergarten teachers are able to attend. Visits to the centre by staff of the new school to
observe children with additional needs will be encouraged.
For children whose needs indicate a special class or school, staff will assist families with making this choice.
by providing information, contact details and support as needed. Staff will liaise with the chosen class
teacher, or school principal to assist in the transition process as needed or requested by families.



                     Reviewed by:              Director                Date
                     Management Committee      Djuna O‟Hern            15th October 2008
                     Management Committee      Djuna O‟Hern            6th September 2010




                                                      30
                              Macquarie Pre-School Policy Book
______________________________________________________________________________________

Quality Area 5 ~ Protective Care and Safety

                             CHILD PROTECTION POLICY

Policy: Macquarie College Pre School is committed to the care and protection of children and its policy is to
notify relevant government bodies if there is reason to suspect a child at risk of harm, abuse and / or neglect.
Under the Children and Young Persons (Care and Protection) Act, 1998 any one who forms the belief on
reasonable grounds that a child has been in, or is in, danger of being abused should notify the Department of
Community Services.
(NOTE: The law does not require proof from mandated reporters.)

Rationale: All children have the right to be physically and emotionally safe. As teachers and carers
of young children we are responsible to keep them from harm as far as it is possible to do so.
Macquarie College Pre-School staff are one group of many people in the community responsible for
reporting risk of harm to children and young persons.

Scope: This policy is to be read in conjunction with the Confidentiality Policy.

Key Resources: Identifying and Responding to Risk of Harm Participants Handouts (Full day program)
               CASE and CAPE Meetings 21, 22 July 2008 Seventh-day Adventist Teachers‟ Conference
               Atkinson Training and Development Workshop Identify and Respond to Children and
               Young People at Risk of Harm 30 March 2010
               Child Wellbeing Units, Department of Health NSW website 2010 www.health.nsw.gov.au

Relevant Legislation: Children and Young Persons (Care and Protection) Act, 1998
                      Children‟s Services Regulations 2004
                      United Nations Convention on the Rights of the Child

Quality improvement and Accreditation System: QA 5.1
Location of Information: Centre Policy Book
                              Macquarie College Website www.macquariecollege.nsw.edu.au



PRIOR TO NOTIFICATION

If Macquarie College Pre-School staff suspect a child of being abused and / or neglected, or staff are party to
information that suggests a child is at risk of abuse or neglect then the following action should be taken:

       Discuss the concern and / or observation with the Director / Co-ordinator / Licensee
       If staff are unsure advice can be obtained from the NSW Department of Health Child Wellbeing
        Units as to whether concerns require reporting, if another agency has made a report on this child, or
        to gain assistance with sourcing services for that child and / or their family. CWU 1300 480 420.
       The Director in conjunction with the significant staff member (staff member with the first hand
        information) will ring the mandatory reporters Helpline and discuss the observation or conversation.

Department of Community Services officers state that conversations with the parents / care-givers involving
suspicions of child abuse should not take place if there is any possibility that a child is subject to or at risk of
abuse or neglect as this steps into the investigation role which belongs to trained Departmental staff.




                                                        31
                              Macquarie Pre-School Policy Book
______________________________________________________________________________________
Child Protection Policy cont.

NOTIFICATION
If Macquarie College Pre-School staff have current concerns about the safety, welfare and wellbeing of a
child for any of the following reasons:
     The basic physical or psychological needs of the child or young person are not being met (neglect)
     The parents and caregivers have not arranged necessary medical care (unwilling or unable to do so)
     Risk of physical or sexual abuse or ill-treatment (physical or sexual abuse)
     Parent or care giver‟s behaviour towards the child, causes or risk of psychological harm (emotional
         abuse)
     Incidents of domestic violence and as a consequence a child is at risk of serious physical or
         psychological harm (domestic or family violence)

A report will then be made to DoCS on the mandatory reporters Helpline – 133627. (If child is at significant
risk of immediate harm then the report is to be made by phone) or faxed to 9633 7666 using the centre‟s
official fax form. Members of the general public should call 132 111.
Additional information about the indicators of child abuse and / or neglect can be found in the NSW
Interagency Guidelines for Child Protection Intervention 2006, chapter 2.3 “Recognising Child Abuse and
Neglect” .

Information that needs to be provided to the DOCS helpline:
     Full name, birth date or approximate age, address, phone number of the child.
     Full name(s) of parent or caregivers
     A description of the child and their current whereabouts
     Why you suspect the child is at risk of harm

After contacting DoCS the Director will need to contact the DES Duty officer. Staff will continue to observe
the child and document necessary information.

It is the role of the Department of Community Services to investigate an allegation contained in a notification

If staff at Macquarie College Pre-School were to notify the Department of Community Services no details of
any notification made shall be discussed with people other than relevant staff and agencies.

Practices:
Staff will:
     Observe children for signs / symptoms of abuse (as outlined above)
     Use non-invasive questions when talking with children
     Respond to disclosure, signs / symptoms or information in accordance with accepted standards,
        techniques and legislative requirements
     Use appropriate communication and information gathering techniques and methods of recording
     Maintain confidentiality as appropriate
     Use child-focused work practices at all times to uphold the rights of children
     Employ safe-guarding techniques. (Safe-guarding is defined as “The process of protecting children
        from abuse or neglect, preventing impairment of their health or development, and ensuring they are
        growing up in circumstances consistent with the provision of safe and effective care that enables
        children to have optimum life chances and enter adulthood successfully.”)

The Staff at Macquarie College Pre-school will use ethical and nurturing practices when working with
the children in their care. They will:
     Protect the rights of the children by providing the best possible service
     Identify and seek support for issues of ethical concern
     Develop ethical and nurturing practices within professional boundaries
     Recognise indicators for potential ethical concerns
     Respond to unethical behaviour of others by reporting to the Director

                                                      32
                              Macquarie Pre-School Policy Book
______________________________________________________________________________________
Child Protection Policy cont.

CUSTODY AND THE RELEASE OF CHILDREN FROM THE CENTRE

      When a child is enrolled at the Centre the parents are asked to complete details
       regarding
       custody of the children on the enrolment form.
      Any family that has a Court Order detailing their child‟s custody status must provide the Centre with
       a copy to be kept with their child‟s enrolment form. If the Centre does not have a copy of a Court
       Order, we are unable to prevent a child from leaving the Centre with a non-custodial parent. Every
       effort will be made to ensure the health and well-being of all children and staff at the Centre.
      If an AVO (Apprehended Violence Order) is in place against a parent as relating to a child, then the
       staff are unable to prevent the parent taking the child from the Centre unless a copy of the Court
       Order is received. Staff will then follow the orders as pertains to that child and parent.
       It is always the priority of staff to ensure the safety of all children at the Centre.
      If a parent refuses to comply with Court Orders as relates to the collection of their child staff are to
       notify the police immediately.
      To avoid a child being handed over to the wrong person, the staff must ensure that the child can only
       leave with a custodial parent or guardian or a person so authorised in writing by the parent to collect
       the child. This will be found in the Children‟s Details folder kept in the Administration Office. If a
       parent telephones the centre to ask for a person other than those listed in this folder to collect their
       child, then this request is to be confirmed by email or fax. If staff have never seen the person
       collecting the child then they are required to ask for photograph identification (i.e. drivers‟ license).



                   Reviewed by:               Director                Date
                   Management Committee       Djuna O‟Hern            26th October 2009
                   Management Committee       Djuna O‟Hern            6th June 2010




                                                     33
                              Macquarie Pre-School Policy Book
______________________________________________________________________________________


                                            CODE BLUE

Policy: Macquarie College Pre-school aims to protect children, families, visitors and staff who attend the
centre from danger in the form of unwanted or dangerous persons.

Rationale: In the society in which we live dangerous persons can sometimes cause concern in community
places such as educational establishments. In the unlikely event of such an occurrence, we need to be ready
to act in a way that will provide the maximum amount of protection possible for the children, families,
visitors and staff.

Scope: This policy is to be read in conjunction with:
       Emergency Evacuation Policy
       OH & S Policy

Relevant Legislation: Children‟s Services Regulations: Part 6, Division 4, 83

Key Resources: Health & Safety in Children‟s Centres Model Policies & Practices 2nd edition revised.

Location of Information: Policy Book,
                            Macquarie College Website www.macquariecollege.nsw.edu.au


Macquarie College Code Blue Procedure

    In the event of a person being present on campus that is deemed to be a danger or a risk, the following
    procedure will be followed:

    1. Report presence to the office immediately.

    2. Officer in Charge (Principal, Head of School) calls over the PA system “Code Blue, Code Blue,
       Code Blue”. Officer in Charge should then ring demountable buildings notifying them of the Code
       Blue Alert – Extn: 114, 142 and 143 (If officer in charge not available, secretary to make these
       calls).

    3. Ring Pre-School and advise the situation.

    4. Police to be contacted at this point (by the Officer in Charge).

    5. All staff and students are to remain in their rooms until instructed further to move.

    6. Lights in classrooms to be switched off and doors locked, where practical.

    7. Staff and students must assume a position on the floor under desks, ie. below window level.

    8. Students in areas such as toilets or locker rooms are to move quickly to the nearest classroom and
       assume a position of safety in that room.

    9. Students outside to be instructed by their teacher to move quickly to the nearest classroom and
       assume a position of safety in that room.

    10. If Code Blue is announced during Recess or Lunch, all students shall proceed to Roll Call Rooms
        where they will be met by their Roll Call teacher and assume a position of safety in that room.

                                                      34
                              Macquarie Pre-School Policy Book
______________________________________________________________________________________
Code Blue cont.
As soon as the risk situation is over with the person leaving the campus area and the threat is deemed to be
gone, the Officer in Charge will again make a PA announcement to allow students to leave their rooms.

Macquarie College Pre-school Code Blue (continued from College Drill)

As soon as the warning is given or the presence of danger becomes apparent the following shall take place:

If warning comes over PA and danger is not in immediate vicinity of the preschool then one whistle blow
will signal to staff to commence code blue procedures.

1. Staff will call children together by the use of the tambourine or other method appropriate at the time.
2. First staff member: Children will be instructed to gather in the area of the room adjacent to the sink and
   cupboards.
3. Staff will demonstrate safe crouching / sitting and instruct children to remain in this position while
   barricades are placed in front eg. room dividers or tables turned on their side.
4. Second staff member will collect rolls, (Wombat Room collect cordless phone also), and lock all doors
   and windows leading to the room, including internal doors to foyer.
5. If administrative assistant is present she will collect folder of children‟s information and also assume a
   position under window level. She will lock office door. Room staff will also collect children‟s
   information folders (one is kept in each room.)
6. All-clear to come from college, either over the PA or by telephone (cordless extension 150). Director to
   give two whistle blows to signal safety to staff of preschool

IF DANGER ORIRGINATES AT THE PRESCHOOL
Inside:
1. Whoever becomes aware of problem alert other room through internal folding door or intercom system
    (if safe to do so) by saying CODE BLUE.
2. Director or Administration Assistant to alert college by telephone.
3. Follow above procedure.
Outside:
1. Ring tambourine.
2. Take children to safe room and follow above procedure.
Staff are to use discretion in implementing above procedures, keeping children‟s and staff‟s safety foremost
at all times.

Staff will practice Code Blue procedures along with the whole campus at a time determined by the Principal.
A record and evaluation of the practice will be kept with the Fire / Emergency Evacuation Drills.



                    Reviewed by:              Director               Date
                    Management Committee      Djuna O‟Hern           26th June 2007
                    Management Committee      Djuna O‟Hern           6th September 2010




                                                      35
                              Macquarie Pre-School Policy Book
______________________________________________________________________________________


                EMERGENCY and FIRE EVACUATION POLICY

Policy: To reduce the risk of injury and loss from a natural disaster, fire or other emergency at Macquarie
        College Pre-school.

Rationale: Routine practice of emergency evacuation plans fosters calm, competent use of plans in an
emergency.

Scope: This policy is to be read in conjunction with the Occupational Health and Safety Policy.

Key Resources: Health & Safety in Children‟s Centres Model Policies & Practices 2nd edition revised.

Relevant Legislation: Children‟s Services Regulations 2004 Part 6, Division 4: Emergencies,
                      83 Emergency and Evacuation Procedures.

Quality Improvement and Accreditation System: QA 5.5

Location of Information: Policy Book and Macquarie College web site www.macquariecollege.nsw.edu.au




EVACUATION PROCEDURE

    1. Director or person in charge will contact one of the following to ask for assistance with the removal
       of the children from the pre-school:

    Principal                       Bruce Youlden                    Ext 104
                                                                     Mobile:
    Head of Secondary               Marvin Anderson                  Ext 118
                                                                     Mobile:
    Head of Primary                 Lyn Denne                        Ext 103

    Director of Studies             Allan O‟Hern                     Ext 134
                                                                     Mobile
    Student Welfare                 Brendan Guest                    Ext 167
                                                                     Mobile

    2. A primary contact staff member in each room is to collect the attendance rolls and emergency
       contact book from each room.

    3. Other staff will organise a quiet and orderly evacuation of all children by the nearest safe exit (Foyer
       Door or Veranda Doors), this will be dependant on the type of natural disaster.

    4. In the event of flood the children will be evacuated to the College Library once safely re-located
       parents will be contacted.

    5. Director or person in charge will check all areas for children or staff and endeavour to close
       windows and doors.

    6. Director and staff to check off evacuated children against roll and that all staff members are present.



                                                      36
                              Macquarie Pre-School Policy Book
______________________________________________________________________________________
Emergency and Fire Evacuation Policy cont.

    7. The Director is to liaise with Macquarie College administration as to contacting State Emergency
    Services.

  THIS COURSE OF ACTION IS TO APPLY TO ANY EMERGENCY SITUATION THAT MAY
                          ARISE AT THE PRE-SCHOOL.

Centre staff will practice emergency evacuation and fire drill procedures with all groups of children,
approximately every three months.

IN THE EVENT OF FIRE

Fire Safety Precautions
1.      Fire extinguishers must be accessible and regularly serviced and installed in accordance with
        Ordinance 70/Building Code of Australia. Staff must be familiar with their operation.
2.      Macquarie College Pre-school must practice fire drills in accordance with the Department of
        Community Services License and Regulations. Fire drills to be rehearsed at least once every four
        months across the week or groups of children attending.


EVACUATION PROCEDURE
STEP ONE: Person discovering fire is to raise the alarm - three blows on whistle.

STEP TWO:       Director or person in charge will:
      1.        Notify the Fire Brigade on 000 stating:
                Name and address of Pre-school
                Nearest cross street
        2.      Collect enrolment folder and cordless telephone.

Other Staff :
Will take attendance rolls and organise a quiet and orderly evacuation of all children by the nearest safe exit
to the 1st stage assembly point. If smoke or heat endangers this area commence to Stage 2 evacuation area.

STEP THREE:
Director or person in charge will check all areas for children or staff and endeavour to close windows and
doors to contain fires.

STEP FOUR:
Director and staff to check off evacuated children against roll and that all staff members are present.

STEP FIVE:
Director to liase with the Fire Brigade re any missing children and location of fire etc.

NO ONE IS TO RE-ENTER THE BUILDING UNTIL ADVISED BY THE SENIOR FIRE BRIGADE
OFFICER.

  THIS COURSE OF ACTION IS TO APPLY TO ANY EMERGENCY SITUATION THAT MAY
                                     ARISE AT THE PRE-SCHOOL.
Centre staff will practice emergency evacuation and fire drill procedures with all groups of children,
approximately every three months. Fire drills will be used in conjunction with teaching the children basic
safety skills “STOP, DROP, ROLL” – if their clothes catch fire and “GET DOWN LOW AND GO, GO,
GO” – in case of fire evacuation.

                     Reviewed by:               Director               Date
                     Management Committee       Djuna O‟Hern           26th June 2007
                     Management Committee       Djuna O‟Hern           6th September 2010

                                                       37
                              Macquarie Pre-School Policy Book
______________________________________________________________________________________

                         FIRST AID PROCEDURES POLICY

Policy: It is the aim of Macquarie College Pre-school to provide the best possible care for a child, staff
member, family member or visitor should there be an accident or illness occurring while in attendance at the
Centre. All precautions will be taken to prevent injuries, accidents and to minimize complications.

Rationale: Efficient and prompt first aid action can lessen injury, ease pain and discomfort or, in extreme
cases, save a life.

Scope: This policy is to be read in conjunction with:
       Health Policy
       Occupational Health and Safety Policy

Relevant Legislation: Children‟s Services Regulations 2004 (NSW)
                      Occupational Health and Safety Act 2000 (NSW)

Quality Improvement and Accreditation System: QA 5.5

Key Resources: Health & Safety in Children‟s Centres Model Policies and Practices 2nd Edition Revised

Location of Information: Policy Book, Macquarie College Website
                         www.macquariecollege.nsw.edu.au


Practices:
All teaching staff at Macquarie College Pre-school are required to hold a current First Aid Certificate as per
the License and Regulations set down by N.S.W. Department of Community Services.

     When a child has an accident, first aid should be administered by a permanent staff member with a
      current first aid certificate whenever possible.
     The details of the accident are to be recorded in the centre‟s accident or incident book dependent on
      type of injury.
     Parents are asked to sign the accident / incident book when collecting the child and parents are then to
      be offered a copy of the accident / incident report.

The accident report will include the following details:

           Date and time of accident
           Child‟s name
           Child‟s date of birth
           child‟s address
           Place of accident
           Circumstances and details
           Nature of injury
           Action taken
           First Aid administered
           Full name and signature of staff attending
           Names and signature of witnesses
           Parent‟s name and signature
           Date of signing
           Ambulance, hospital or doctor‟s details (if services required)
           Full names of all staff working
           Total number of children in attendance

                                                         38
                             Macquarie Pre-School Policy Book
______________________________________________________________________________________
First Aid Procedures cont.

         Director‟s signature and date
         Action taken to address the risk
         Report to Licensee Representative, Licensee, Director General (if hospitalization required)
         Copy of either indoor or outdoor plan with location of staff at time of accident attached (if
          required)
         Copy given to parent

The Incident Report will include the following details:
        Child‟s name
        Date and time of incident
        Place of incident
        Description of what happened
        Nature of injury
        First Aid administered
        Attending staff name and signature and date
        Parent name and signature and date
        Copy given to parent

The accident report will be completed by a staff member if the child exhibits any of the following
symptoms: flowing blood or body fluid, bites with broken skin, broken bones, swelling and any head injury.

For all other injuries ie scratches, grazes, bumps requiring an ice-pack, insect bites and minor bruising an
incident report will be completed.

     An ambulance will be called if the injury or accident is of a serious nature (e.g. suspected fracture,
      unconscious, burns, poison, convulsions etc.) Staff trained in first aid will administer initial first aid
      treatment.

     The Director will attempt to contact the parents or guardian of the child. If unable to do so, the
      Director will seek any medical treatment she/he feels necessary.

     Any child transported by ambulance would be covered by the pre-school Ambulance Insurance cover.

     If any child has an accident at pre-school that requires the child to receive medical, dental or hospital
      treatment the parent must be contacted immediately. The Department of Community Services Advisor
      and the licensee of the service must also be contacted.

     Staff are to ensure that other children are supervised in accordance with the staff to child ratios whilst
      attending to the injured child. Other staff may need to be called back from their breaks or
      programming time to assist with supervision.

     The Director is to be notified as soon as possible about the accident / incident.

     The Director or a staff member nominated by the Director will leave with the injured child taking the
      child‟s records. Under no circumstances should a staff member drive an injured child to a hospital or
      to a doctor.

     Up-to-date CPR charts and asthma action plans will be posted in both playrooms and on the verandah.

     First-aid kits will be available in both rooms and on the verandah. These will be inaccessible to
      children. They will be stocked in accordance to the lists provided by St. John‟s Ambulance
      and the expiry date on all contents will be checked regularly.



                                                       39
                              Macquarie Pre-School Policy Book
______________________________________________________________________________________
First Aid Procedures cont.

    If the accident / incident occurs to a staff member, parent or visitor then first aid will be applied as for a
   child. Insurance forms will be filled out within 24 hours of the event and sent to the North NSW
   Conference Office who will send them on to the relevant insurer. If the accident or illness is of a serious
   nature an ambulance will be called by the Director and a family member notified.

    If a staff member is no longer able to work then relief staff will be called in according to the staff-child
      ratios.



                    Reviewed by:               Director                 Date
                    Management Committee       Djuna O‟Hern             10th April 2006
                    Management Committee       Djuna O‟Hern             1st June 2010




                                                       40
                              Macquarie Pre-School Policy Book
______________________________________________________________________________________

                               HAZARDOUS SUBSTANCES
                                       Keeping Our Children Safe


Policy: The staff at Macquarie College Pre-School will implement safe handling and storage practices for
potentially dangerous / hazardous substances. The use of toxic products and other potentially dangerous
products will be minimized without jeopardizing hygiene and safety. Wherever possible cleaning products
and other chemicals used will be environmentally friendly.

NOTE: Hazardous Substances are defined as those which may harmful to the health of children, families
and staff. This information should be found on the label or on the Material Safety Data Sheet (MSDS)
supplied with the chemical or available from the manufacturer.

Rationale: Substance poisoning is a real danger in early childhood settings because:
1. Children‟s brains have immature „defense mechanisms‟ to prevent chemicals from entering.
2. Little lungs work faster than do adults‟ lungs, so absorb unwanted substances more quickly.
3. Organs and systems that remove toxins from the body are under-developed in children.
4. Children suck on objects. They are closer to the floor where chemicals settle.
5. A child‟s skin absorbs more readily any substance with which it comes into contact.

Scope: This policy is to be read in conjunction with the following policies:
Health Policy

Infection Control and Hygiene Policy
Nutrition Policy
Occupational Health and Safety Policy
Staff Health Policy
Food Handling and Hygiene Policy

Relevant Legislation: Occupational Health and Safety Act 2000
                        Occupational Health and Safety Regulation 2001
                           Hazardous Substances Legislation
                        Dangerous Goods Legislation
Children‟s Services Regulations 2004: 70 Storage of Dangerous Substances and Equipment.

Quality Improvement and Accreditation System: Q.A. 5, principle 5.3

Key Resources:
Health and Safety in NSW Child Care Centres – A Blueprint for Success
(D. Stevenson) Section H: Hazardous Substances and Dangerous Goods
Reflections, Australia Gowrie Publication.
Protecting the Health of Children While We Clean
Issue 31, Winter 2008, Page 14, 15

Location of Information: Policy Book


Assessing the risk
The two methods of risk assessment are product labels and MSDS. They divide the health effects of
hazardous chemicals into:
1. Acute: immediate effects that can include irritation and burns to the skin, eyes and respiratory tract;
nausea, dizziness and headaches.
2. Chronic: long term effects that can include liver and kidney disease; occupational asthma; dermatitis;
neurological damage and even cancer.
                                                      41
                              Macquarie Pre-School Policy Book
______________________________________________________________________________________
Hazardous Substances Policy cont.

The type and seriousness of these problems depends upon:
   o The degree of exposure
   o The nature of the hazard
   o The concentration of the product
   o The frequency of exposure
   o The sensitivity of the individual

Classifying hazardous chemicals
Classifications are based on National Occupational Health and Safety Council (NOHSC) Criteria. This
raises several concerns which we must consider for an early childhood environment:
    o The NOHSC Criteria are designed for adults not children or toddlers.
    o The criteria is based on individual product testing, not combinations of chemicals as in most
         products. Recent research has shown that combinations can have a greater effect than an individual
         chemical.
    o A product classified as Non-Hazardous can contain hazardous substances below the NOHSC safe
         levels.
    o MSDS are self-regulated
    o Cleaning product labels are not required to list all ingredients, but only those in quantities classified
         as hazardous.

3. Sensitivities: effects on sensitive individuals that can include asthma, allergies, mood alterations,
concentration loss, endocrine disruption, autism or ADD.

Macquarie College Pre-school will adopt the following:

Safer Procedures
    o   Eliminate aerosol cans and spray bottles and replace with pour-bottle dispensers.
    o   Dry surfaces that have been cleaned with glass and surface products using a dry, absorbent cloth.
    o   Minimise the use of deodorizers by removing the cause of the odour.
    o   Only use solvents as a last resort.
    o   Minimise pesticides by removing pest-attractions and stopping source of entry as far as possible.
    o   Replace cleaning and disinfecting products with environmentally friendly products.
    o   Eliminate products that do not provide a complete list of ingredients.
    o   Protect staff and families by providing information.
    o   Protect staff and children by not using chemicals around them or storing chemicals in inappropriate
        containers such as drink bottles or jugs.

Practices
All products in the centre designated as hazardous substances are to be identified
     substance (class 6.1), corrosive substance (class 8). The centre will thereby comply with the
        Dangerous Goods Regulations.
     Information on the Storage of Dangerous Products will be provided to staff and families also.
Potentially dangerous products will be stored in appropriately labeled cupboards secured with child-proof
devices that prevent access to children.
     Hazardous Substances Register is to be kept up-to-date, and along with Material Safety Data Sheets,
        be kept in the Administration Office and on the cleaner‟s trolley. (See attached form).
     A list of identified chemicals that are designated as „dangerous goods‟ is to be kept also. This will
        classify these chemicals as: flammable liquid (class 3), oxidizing substance (class 5.1), toxic
     Risk assessments are to be carried out on the processes where hazardous substances are used and this
        will be documented.
     Staff will be trained in the use of hazardous substances, reading MSDS, emergency procedures and
        this will be documented.
     All cleaning products and other chemicals will be labeled with the name of the product and its
        purpose.

                                                       42
                              Macquarie Pre-School Policy Book
______________________________________________________________________________________
Hazardous Substances Policy cont.

      The cleaner‟s trolley will be stored in the laundry and secured by a child-proof lock.
      Unused chemicals will be disposed of safely and in accordance with manufacturer‟s instructions ( if
       available.)
      Sharp objects will be kept in a cupboard fitted with a child-safety lock.
      Children‟s medications will be kept in a child-safe container in the fridge or in the first aid cupboard
       as needed. The cupboard will be fitted with a child-safe lock.


                   Reviewed by:               Director                Date
                   Management Committee       Djuna O‟Hern            14th October 2008




                                                     43
                              Macquarie Pre-School Policy Book
______________________________________________________________________________________

               OCCUPATIONAL HEALTH & SAFETY POLICY

Aim: Macquarie College Pre-school acknowledges its obligations under the Occupational Health and
        Safety Act to provide a safe and healthy environment for its staff, children and their families and
        visitors. The Pre-school will operate with the philosophy that:

                              “ALL ACCIDENTS ARE PREVENTABLE”

Rationale: Macquarie College Pre-School is committed to providing the optimum level of occupational
health and safety. This is to the benefit of the children and families as well as staff, students and visitors to
the centre. A safe and healthy working environment promotes effective teaching and learning and assists in
maintaining staff morale and energy.

Scope:
This policy is to be read in conjunction with:
 Emergency Evacuation
 First Aid
 Hazardous Substances
 Health
 Infection Control and Hygiene
 Manual Handling Regulation 1991
 Staff Development and Education
 Staff Health
 Sun Smart

Quality Improvement and Accreditation System: QA 5

Key Resources:
Health and Safety in Children‟s Centres – Model Practices and Policies. Second Edition Revised, John Frith,
Nita Kambouris and Onagh O‟Grady 2003
Health and Safety in NSW Child Care Centres, A Blueprint for Success, David Stevenson 2002
National Childcare Accreditation Council Source Book 2001
Health and Safety at Work, by Work Cover NSW 2008
Tarrant, S. “Managing OHS in Children‟s Services”. Lady Gowrie Child Care Centre, Sydney (2002)
Castle Hill Early Learning Centre, Sydney 2008

Relevant Legislation:
Children‟s Service Regulation 2004 Part 3, 48 Safe Environment
Children and Young Persons (Care and Protection) Act 1998 (NSW)
Occupational Health and Safety Act 2000 (NSW)
Occupational Health and Safety Regulation 2001 (NSW)
Smoke Free Environment Act 2000 (NSW)
Smoke Free Environment Regulation 2001 (NSW)
Workers‟ Compensation Act 1987 (NSW)

Location of Information: Policy Book, Staff and General


We will make every effort in the areas of accident prevention, hazard control and removal, injury
prevention, health preservation, to achieve a safe environment.




                                                        44
                              Macquarie Pre-School Policy Book
______________________________________________________________________________________
Occupational Health and Safety cont.
We believe that health and safety at the pre-school is a shared responsibility for all staff and families of our
children and that the success of any health and safety program ultimately rests on the willingness of everyone
to work co-operatively with a team spirit.


We will prepare, communicate and implement safety plans, including safety training as required. We will
consider safety as the prime factor when designing and implementing work systems.


All staff are also responsible for their own safety and that of their fellow employees and children. They must
take immediate action to minimise danger from any unsafe condition and ensure that the pre-school Director
is advised accordingly.

A full copy of the Occupational Health and Safety Policy is available on request. Please speak to the
Director.


                    Reviewed by:               Director               Date
                    Management Committee       Djuna O‟Hern           14th October 2008
                    Management Committee       Djuna O‟Hern           1st June 2010




                                                      45
                              Macquarie Pre-School Policy Book
______________________________________________________________________________________

               Occupational Health and Safety Management Plan

Aim: To create and maintain a safe and healthy working environment for staff, children and families.


Practices:
Macquarie College Pre-School will:
 Review this policy annually.
 Comply with all applicable law, regulations and standards.
  All management practices must comply with the Occupational Health and Safety Act, Council Policies,
  Child Protection legislation and NSW Ombudsman legislation. Q.I.A. & S Principles must be level of
  high quality – quality areas 8 and 9.
 Involve employees and families in the improvement of occupational health and safety performance.
 Ensure that employees, families and visitors are informed of and understand their obligations in respect of
  this policy.
 Train and hold individual employees accountable for their area of responsibility.
 Manage risk by identifying, assessing, monitoring and controlling procedures and hazards and by
  reviewing performance.
  Staff will annually complete OH&S questionaire to assess areas of concern that may arise.
  (Form A1)
  Staff will report unsafe conditions of building, playground, furniture, fittings and equipment to Director
  immediately.
   Staff will be informed of correct procedures for each of the listed areas in this policy at weekly staff
   meetings or by participating in training and discussion with invited specialists.

Risk Management
All staff will be encouraged to continually scan for safety to identify potential hazards.
Scan              for potential hazards.
Identify potential hazards.
Predict           what could happen.
Decide            what action should be taken.
Execute           needed action.

An inspection checklist will be carried out annually.


A full copy of the Occupational Health and Safety Policy is available on request. Please speak to the
Director.


                     Reviewed by:               Director               Date
                     Management Committee       Djuna O‟Hern           10th April 2006
                     Management Committee       Djuna O‟Hern           1st June 2010




                                                        46
                              Macquarie Pre-School Policy Book
______________________________________________________________________________________

                                     SUN SMART POLICY
AIM: To promote among the staff, children and parents a positive attitude towards skin protection. To
        encourage lifestyle practices which can help reduce the incidence of skin cancer.

Macquarie College Pre-school will:

   Encourage the wearing of hats and clothing made of closely woven materials.
   Provide SPF 30+ broad spectrum, water resistant sunscreen which will be applied to exposed areas of
    children‟s skin. Sunscreen should be used as an addition to natural protection, not as a substitute for it.
   Schedule outdoor activities before 10 am and after 2 pm (before 11 am and after 3 pm in daylight saving
    times) whenever possible.
   Increase shaded areas at the Centre by providing shelters and trees.
   Encourage staff and parents to model skin-protective behaviour such as the wearing of hats and cover-up
    clothing and application of 30+ sunscreen and using the shaded areas.
   Adopt a “NO HAT - PLAY IN SHADE” policy whereby children without hats remain in covered or
    shaded areas during outdoor activities. The purpose of this Policy is to ensure that all children attending
    Macquarie College Pre-School are protected from skin damage caused by the harmful UV rays of the sun
    throughout the year. Staff will be expected to practice skin protective behaviour such as wearing
    protective hats and appropriate clothing.
   The centre will keep clean, spare hats available - to be used with parent‟s permission. These hats are to
    be washed after every use.
   Children are to wear appropriate sun-safe clothing ie. Clothing that covers shoulders and backs.
   Direct children to use shaded areas where possible.
   Plan and implement a program across the curriculum to increase sun and skin protection and positive
    skin safe practices.
   Adopt a flexible approach to planning that will promote optimum use of shaded areas.
   The policy will be reinforced in a positive way through parent newsletters, notice boards and meetings.
   The policy will be annually reviewed.

When enrolling their children, parents will be:-
1. Informed of the Sun Smart Policy.
2. Asked to provide appropriate clothing and a suitable hat for their child eg. legionnaire or broad-brimmed
   with the cord removed
3. Asked to apply sunscreen to their children before leaving home in the morning and record this on the
   sign-on sheet.
4. Encouraged to practice sun protective behaviours themselves.

When new staff begin at the centre they will be given a copy of the Sun Smart policy. Existing staff will
receive copies of up-dated policy.

During the winter months of June, July and August the program will be altered due to cold conditions. The
children will remain indoors until approximately 10:45am. Outdoor play will take place between
approximately 10:45am and 12 noon, and after 1.45pm. The exact date from which this program begins and
concludes is at the discretion of the Director and in consultation with pre-school staff.


                                Kids Health, The Children‟s Hospital Westmead, 2005
                              The Cancer Council of NSW ~ SunSmart News Spring 2008


                    Reviewed by:               Director                Date
                    Management Committee       Djuna O‟Hern            1st July 2004
                    Management Committee       Djuna O‟Hern            3rd November 2008



                                                       47
                             Macquarie Pre-School Policy Book
______________________________________________________________________________________


                                        WATER SAFETY

Policy: Macquarie College Pre-school will prevent water-related accidents, illnesses and injuries and
comply with all Regulations in this area.

Rationale: Drowning is the major cause of death in children aged 1-4 years in Australia. While most
drownings occur in home swimming pools, it is important to be aware that children can drown in as little as
5cms of water. Other water hazards include toilets, water troughs and basins (if plugged) and water play
trays. This policy is to be read in conjunction with the OCCUPATIONAL HEALTH and SAFETY Policy.

Scope: This policy is to be read in conjunction with the Occupational Health and Safety Policy.

Quality Improvement and Accreditation System: QA 5

Relevant Legislation: Centre Based and Mobile Child Care Services Regulations (No. 2) 1996 (NSW);
Occupational Health and Safety Act 2000 and Regulations 2001 (NSW); Australian Standards for swimming
pool safety. Children‟s Services Regulations 2004

Key Resources: The Children‟s Hospital at Westmead: www.chw.edu.au; Child and Youth Health:
www.cyh.com; Staying Healthy in Child Care, NHMRC, 2001: http://www.health.gov.au/nhmrc/ ; NSW
Health at: www.health.nsw.gov.au
HEALTH and SAFETY in CHILDREN‟S CENTRES Model Policies and Practices
School of Public Health and Community Medicine, University of New South Wales

Location of Information: Staff Handbook, Policy Book


Practices:
To prevent child accidents and illnesses related to water hazards and to comply with relevant legislation and
Regulations, Macquarie College Pre-school will:
     Ensure all staff have up-to-date First Aid Certificates.
     Not install a swimming pool on the premises (Centre based and Mobile Child Care Services
        Regulation (No.2) (NSW) 1996
     Closely supervise children near water at all times. This means that children will be watched
        closely by an adult when using the water tray or engaging in other water play such as using buckets
        to collect water for the sand pit, or using watering cans for the garden.
     Empty or cover all outdoor water containers, such as water play trays, when children and staff are
        inside.
     Check outdoor containers (eg. rubbish bins) after rain and empty as necessary.
     Regularly check bathrooms when children are engaged in outdoor or indoor free play.
     Supervise routine bathroom routines before morning tea and lunch.
     Ensure staff bathroom, laundry and kitchen doors are inaccessible for children at all times.
     Keep cardiopulmonary (CPR) guides readily available for staff and parents.
     Teach children about water safety.



                    Reviewed by:              Director              Date
                    Management Committee      Djuna O‟Hern          2nd June 2008




                                                     48
                              Macquarie Pre-School Policy Book
______________________________________________________________________________________

Quality Area 6 ~ Health, Nutrition and Wellbeing

                                       ASTHMA POLICY

AIM: The staff at Macquarie College Pre-school have an essential role, “a duty of care” in ensuring
        children with asthma lead a healthy, happy life. Asthma can be controlled with appropriate
        treatment and management.

WHAT IS ASTHMA?

As we breathe, air moves in and out of the lungs through airways. People with asthma have sensitive
airways. It is important to try to avoid the things (triggers) which can make asthma worse by causing the
airways to narrow.

Triggers include:
 A cold or flu symptoms
 Weather conditions
 Exercise (please see below)
 House dust mite droppings
 Pollens
 Tobacco smoke
 Mould
 Pets
 Emotional factors

Exercise can be a trigger of asthma especially on a cold day however exercise is important for all children.
Staff can help to reduce the likelihood of symptoms by:
 Checking with the child‟s Asthma Action Plan to see if medication is required before exercise.
 Begin exercise with a gentle warm up.
 Ensure children are warmly dressed if weather is cold.
 Staff are to make themselves aware of children who may have difficulty in this area.

The main factors that cause narrowing of the airways are:
1. Sensitivity and swelling of the airways leading to excess mucus production;
2. Tightening of the muscles around the airways.

WHAT ARE THE MAIN SYMPTOMS OF ASTHMA?

   Wheezing – a high-pitched raspy sound on breathing (not always audible).
   Coughing (dry or moist)
   Shortness of breath
   Tightness of chest

These symptoms vary from child to child. Some children may have all the symptoms, while some may only
have a cough or wheeze.
An attack can take anything from a few minutes to a few days to develop. An asthma attack can be life
threatening and should be taken seriously. It can be frightening, but knowing what to do will help you
to treat the child. The aim of asthma management is to reduce symptoms and allow the child to live a full
and active life. Avoiding triggers, controlling exercise-induced asthma and using asthma medication
correctly are the main ways to do this.




                                                      49
                              Macquarie Pre-School Policy Book
______________________________________________________________________________________
Asthma Policy cont.

This policy outlines appropriate steps to protect children against asthma-related incidents, how to recognise
symptoms and how to take appropriate action, including what to do in an asthma emergency.

Support from parents/carers of a child with asthma is essential.

        On the enrolment forms all details of any allergies and/or other relevant medical history is noted.
         Any child who has been diagnosed by a doctor to have asthma is requested to have an Asthma
         Action Plan completed.
        This Asthma Action Plan is completed by the parent/carer in consultation with their child‟s doctor.
         If a child has an asthma attack while at the centre, staff will follow each child‟s individual plan as
         per the Asthma Action Plan.
        Parents/carers must inform staff immediately if there are any changes to this Asthma Action Plan.
         Information on this Asthma Action Plan will be reviewed yearly.
        Pre-school will have an Asthma First Aid Kit.
        If a child has a need of ventolin that is unanticipated primary contact staff will give medication as
         needed. This will be administered according to their Asthma Action Plan.
        If the child has a doctor‟s request for temporary asthma medication due to, for example, a cold, then
         an On-Going Medication Form needs to be completed by the parent
        If a child has their first attack of asthma (mild), staff will observe and wait to see if symptoms settle
         or increase. If symptoms are moderate or severe, staff will provide Asthma First Aid as per the 4
         STEP ASTHMA FIRST AID PLAN and staff will contact the child‟s parent/carer. Refer to
         Asthma guidelines for descriptions of mild, moderate or severe attacks.
        If a child requires “reliever” mediation (ie ventolin) on a regular basis throughout the day parents
         will be advised to keep the child at home. (Regular as in 4 hourly or less)

Please note that Asthma medications that are non-prescribed will be administered to the child provided this is
noted on the Action Plan completed by their parent/carer and their doctor. (Please refer to our
MEDICATION ADMINISTRATION POLICY for further details.)

If a child has difficulty breathing, CALL AN AMBULANCE (DIAL 000) IMMEDIATELY whether or
not the child is known to have asthma.


PROCEDURE FOR ASTHMA POLICY

Macquarie College Pre-school has developed an Asthma Policy and Procedure.
The Procedure is as follows –

1.       Provide all staff with training in asthma education. This training will be carried out annually at the
         beginning of each year and again after any new relevant information is obtained. At least one staff
         member will attend a District Asthma workshop each year. This information will be shared with all
         staff. This asthma education training is to ensure:-
        All staff are competent in the recommended procedures involved in treating an asthma attack and
         managing children with asthma in care.

        All staff are aware of the signs and symptoms of asthma

2.       All staff will be aware of asthma triggers for individual children in their care and aim to minimise
         these. All staff members will be given lists of Asthma triggers for each child and copy of plans –
         kept in rooms.

3.       Ensure the names of all children who have asthma are recorded on the allergies chart, as well as in
         folders for each room. Any known triggers are to be recorded in the administration office. Asthma
         Action Plans will be accessible in each room and in the children‟s individual files.

                                                       50
                             Macquarie Pre-School Policy Book
______________________________________________________________________________________

Asthma Policy cont.

4.       Ensure that parents, in consultation with their doctor, provide the required information on their
         child‟s asthma through the use of the Asthma Action Plan. Parents are to complete a new Asthma
         Action Plan if any information relating to medication or treatment is updated or changed.

5.       The four step action plan will be displayed at the centre in both the indoor and outdoor
         environments.

6.       An asthma first aid kit containing reliever medication, a spacer with a mask and instructions for its
         use and maintenance will be kept at the centre. This equipment will be cleaned after use in the
         dishwasher. It will then be left to drip dry. Asthma medication will be checked for expiry date twice
         a year.

7.       Staff will ensure that children with asthma are treated the same as other children.

8.       An Asthma Information Kit is available in the parent library.

9.       The Asthma Policy and Procedure will be reviewed annually.

Health & Safety in Children‟s Centres Model Policies and Practices 2 nd
Information to compile this Asthma Policy was taken from the Guidelines for Childcare Services, Kindergartens & Preschools:
Asthma in the Under 5s, 1998 and the 1998 Resource Kit from Hunter Community Asthma Project funded by NSW Health and
Hunter Health.
Asthma Policy from Valentine/Croudace Bay Pre-school.




                        Reviewed by:                  Director                   Date
                        Staff                         Djuna O‟Hern               3rd November 2008




                                                               51
                             Macquarie Pre-School Policy Book
______________________________________________________________________________________


         FOOD HANDLING, STORAGE and HYGIENE POLICY

Policy: The staff at Macquarie College Pre-School will implement safe and hygienic food handling and
storage practices. The use of toxic products and other potentially dangerous products will be minimized
without jeopardizing hygiene. Wherever possible cleaning products and other chemicals used will be
environmentally friendly.

Rationale: Food poisoning is a real danger in early childhood settings because food is transported from
home and brought to the centre each day. Children need reminding to practice personal hygiene as related to
meal times.

Scope: This policy is to be read in conjunction with the following policies:
       Health PolicyInfection Control and Hygiene Policy
       Nutrition Policy
       Occupational Health and Safety Policy
       Staff Health Policy
       Hazardous Substances Policy

Relevant Legislation: Children‟s Services Regulations 2004; 33 Food Preparation Facilities, 68 Food and
Nutrition.

Quality Improvement and Accreditation System: Q.A. 5, principle 5.3

Key Resources:
Staying Healthy in Child Care Preventing infectious diseases in child care.
Third Edition.
Reflections, Australia Gowrie Publication.
Protecting the Health of Children While We Clean Issue 31, Winter 2008,
Page 14, 15

Location of Information: Policy Book, Handbook, Macquarie College Website
www.macquariecollege.nsw.edu.au


Practices:
    Staff and children are to wash their hands before and after eating.
    Staff will try to ensure that children do not eat food, which has been handled by another child.
    Staff will try to ensure that children do not eat food or use utensils that have been dropped on the
       floor.
    A hand basin, liquid soap and disposable towels are in the kitchen so staff who are preparing food
       can easily wash their hands.
    Staff are required to wear gloves when touching children‟s food or the lids/mouth pieces of drink
       bottles.
    The floor is to be swept at regular intervals as needed and after meal times.
    Kitchen sinks and benches are to be cleaned and disinfected each afternoon and through the day as
       needed.
    Fridge containers that store the children‟s morning / afternoon tea, lunch boxes and drink bottles are
       to be washed every Friday.




                                                      52
                             Macquarie Pre-School Policy Book
______________________________________________________________________________________

Food Handling, Storage and Hygiene Cont.

      Fridges are to be wiped out and de-frosted as needed.
      Relevant information on Food Safety, Storage and Handling Practices will be provided to staff and
       families throughout the year. .
      All cleaning products and other chemicals will be labeled with the name of the product and its
       purpose.
      The centre will be thoroughly cleaned every afternoon by the designated cleaner.
      A Staff member will attend a Food Handling inservice annually and advise other staff on appropriate
       food handling procedures.

Cooking Experiences with Children
    Staff will be required to wash their hands before starting a cooking experience. During the cooking
      experience staff will wear gloves.
    Children will be required to wash and dry their hands before and after the cooking experience.
    Staff will follow the recommendations set down in the document:
                     Staying Healthy in Child Care: Preventing Infectious Diseases
          In Child Care. Third Edition
    Prior to cooking experience discuss with children the importance of keeping hands away from mouth
      and nose when touching or mixing ingredients.
    Always be aware of the dangers of heat
    Discourage a child who has recently been ill from joining the cooking class.
    Limit the type of food that children prepare to food that will be cooked afterwards. Germs in the
      food will be destroyed when the food is cooked.
    Foods suitable for cooking classes include: cooked biscuits, fresh pasta, soups and pizza.
    Foods not suitable for cooking classes include: fruit salad, refrigerator biscuits and jellies.


                   Reviewed by:             Director              Date
                   Management Committee     Djuna O‟Hern          14th October 2008




                                                   53
                             Macquarie Pre-School Policy Book
______________________________________________________________________________________

                                        HEALTH POLICY
Policy: It is the aim of Macquarie College Pre-school to maintain a healthy, clean environment for our
children, staff and families.

Rationale: The following of the practices listed below will minimize the spread of infectious diseases and
provide the best possible care in the administration of medications. The accurate recording of immunization
will aid the centre in keeping our children safe.

Scope: This policy is to be read in conjunction with:
       First Aid Procedures
       Food Handling, Storage and Hygiene
       Infection Control and Hygiene
       Occupational Health and Safety Policy
       Staff Health Policy
       Staff Immunisation Policy

Relevant Legislation: Children‟s Services Regulations 2004: 1.67 and 4.81,82,83

Quality Improvement and Accreditation System: QA 6.6

Key Resources: Health and Safety in Children‟s Centres Model Policies and Practices 2nd Revised Edition.

Location of Information: Policy Book, Staff Handbook,
                         Macquarie College Website www.macquariecollege.nsw.edu.au


Practices:

IMMUNISATION
Children should have current immunisation prior to commencing at the Pre-school. The Director will ask to
see proof of immunisation at the time of enrolment.

Information regarding the location of local immunisation clinics will be placed in the centre‟s newsletter on a
regular basis.

It is required that a medical document be supplied confirming immunisation of each child/children or reasons
why the child is not immunised. The Pre-school will maintain a register that lists the immunisation status of
each child. The Pre-school Director should notify the Public Health Unit of Newcastle if any illness is of
concern or of multiple outbreaks of immunisation preventable diseases (i.e. Rubella, Measles, Whooping
Cough, Polio, Hep.B) Parents of children not immunised will be advised on enrolment that their child may
be excluded in the event of an outbreak of disease.

ILLNESS
1. Parents are asked to advise the Director if their children have contracted any infectious disease so that the
   appropriate measures can be adopted by staff members.
2. The centre reserves the right to exclude children who are regarded by the Director as a health hazard
   (See page 15 Macquarie College Pre-School Handbook) or who are obviously unwell.
3. Macquarie College Pre-school will abide by the Department of Health set guidelines for all cases of illness
   whether child or staff. This right also applies to children who are not fully recovered from an illness or
   who are not well enough to cope with the group situation.




                                                        54
                             Macquarie Pre-School Policy Book
______________________________________________________________________________________
Health Policy cont.

1. Children will be removed from the centre when :
         Vomiting and/or diarrhea occur. All symptoms must have ceased for twenty four (24) hours
            before the child is re-admitted.
         Signs of any infectious disease (e.g. mumps, measles, see list in Handbook page 15). All parents
            must be notified of the presence of a disease in the centre.
         After an accident where head injury is suspected or medical attention required.
         Child in obvious discomfort or pain and unable to be comforted by the staff.
         When they have a fever or high temperature.
2. A medical certificate must be provided in all cases by an independent practitioner as stated in the
   Macquarie College Pre-school handbook page 15. Any Doctor‟s certificate must clearly state in writing
   the diagnosis and that the child will not be infectious to other children and is medically fit to attend Pre-
   school.
3. The pre-school staff will follow guidelines set down by the Department of Health and Family Services by
   referring to the book: Staying Healthy in Child Care - Preventing infectious diseases in child care 3rd
   edition.

MEDICATION
  1. Staff can only administer prescribed medication. All prescribed medication must be written down
     and signed by the parent/guardian on the Macquarie College Pre-school medication form stating;
     DATE, CHILD‟S NAME, MEDICATION DOSE, TIME TO BE ADMINISTERED, PARENT‟S
     SIGNATURE, TIME ADMINISTERED AND STAFF SIGNATURE.
  2. Medication will only be administered by permanent staff. When completing the medication form the
     medication dosage must be checked and co-signed by another permanent staff member.
  3. All medication must be in the original bottle prescribed, bearing name, dosage, route and time and
     must be handed to a staff member on arrival. Under no circumstances is medication to be left in a
     child's bag. Medication supplied in other than the original container will not be administered. See
     Council Health 1.2 and 1.3. Medication will be stored in a locked container in the fridge.
  4. Ongoing medication requires assessing at quarterly intervals. A letter of confirmation of medication
     needed is required. Ongoing medication refers to asthma, A.D.D., etc... Any child requiring asthma
     medication needs to complete an asthma medication action form and an Asthma Action Plan filled in
     by the child‟s doctor.
  5. Sick children cannot be adequately cared for at Pre-school as they need individual attention at this
     time. It is in the interests of all the children that a sick child is kept at home or with another person
     who is able to give them the emotional and physical support they need. We realise that it is
     especially difficult for working parents when a child is unable to attend, therefore we advise that at
     the beginning of the year an alternative carer be arranged in the event of illness.
  6. Parents will be asked to provide documentation from their doctor confirming their child‟s allergies
     and their management in the form of an Allergy Emergency Medical Plan.
  7. All staff to be notified of any allergies from which a child who attends the Pre-school suffers.


INJURY
   1. Where an accident occurs for which a child requires treatment, a written record will be made
      detailing: NAME OF CHILD, DATE AND TIME, CIRCUMSTANCES, TREATMENT AND BY
      WHOM, STAFF TO SIGN. Parents are to sign the accident record when picking up the child to
      acknowledge that they are aware of the accident as recorded. They are to be offered a copy of the
      accident report.
   2. In the event of an injury to a child, the Director shall attempt to contact the child's parent/s
      using numbers supplied on the Children‟s enrolment form and, if unable to do so, will seek any
      medical treatment he/she considers necessary.
   3. If any child has an accident at pre-school that requires the child to receive medical, dental or hospital
      treatment the parent must be contacted immediately, as well as the licensee of the service and (the
      Department Community Services Advisor).


                                                      55
                             Macquarie Pre-School Policy Book
______________________________________________________________________________________
Health Policy cont.

COMMUNICABLE DISEASES
  1. Notices advising families of the presence of a communicable disease will be posted near the daily
     rolls and on the front door.
  2. Parents will be advised that their child‟s return to pre-school will be in accordance with the
     following guidelines:

                   QUARANTINE PERIODS FOR VARIOUS ILLNESSES
       ILLNESS                           EXCLUSION TIME                                 EXCLUSION OF                  CERTIFICATE
                                                                                          CONTACTS                     REQUIRED

      Chicken Pox         Until all blisters have crusted over, there are no moist                No                      Yes
                              sores, skin rash is clear, and child feels well.

     Conjunctivitis                     Until all discharge is clear                              No                      Yes


        Diarrhea                          24hrs from last attack                                  No                      No

   Hand, Foot & Mouth                  Until all blisters have dried                 Yes (till blisters have dried)       Yes
         Disease

       Diphtheria                     Until medical clearance given                              Yes                      Yes

         Giardia                      Until medical clearance given                              Yes                      Yes

     Glandular Fever                  Until medical clearance given                              Yes                      Yes

       Head Lice                      Until hair is completely clear                 Whole family to be treated           No

       Hepatitis A          Medical certificate received - not before 7 days.                     No                      Yes

        Impetigo           Until treatment has commenced. Sores on exposed                        No                      Yes
                             surfaces should be covered with a watertight
                                                dressing.

        Measles                               At least 4 days                                    Yes                      Yes

        Mumps                         9 days from onset of swelling                              Yes                      Yes

       Ring worm            Re-admit the day after appropriate treatment has           Contacts to be inspected           Yes
                                             commenced

    Rubella (German              At least 4 days from appearance of rash                         Yes                      Yes
       Measles)

       Scabies                      Until correctly treated and cleared                Contacts to be inspected           Yes

       Tonsillitis                   Until all symptoms have cleared                              No                      Yes


        Vomiting                         24 hours from last attack                                No                      No


Exclusion times may vary according to the discretion of the Medical Officer of Health -Public Health
Department of NSW (Hunter Area). Staff will use as a guide the Department of Health and Family Service
document „Staying Healthy in Child Care‟.




                        Reviewed by:                    Director                     Date
                        Management Committee            Djuna O‟Hern                 26th October 2009
                        Management Committee            Djuna O‟Hern                 6th September 2010

                                                                 56
                             Macquarie Pre-School Policy Book
______________________________________________________________________________________

              INFECTION CONTROL and HYGIENE POLICY

Policy: The staff at Macquarie College Pre-school will act to minimise the spread of infection between
        children and staff at the centre.
        We will endeavour to highlight the danger of the spread of infection between children, and also
         Between staff and children, especially in relation to HIV Aids, Hepatitis, and other more common
         infections.

Rationale: It is essential to maintain the high standard of hygiene and other practices in order to keep our
           centre as safe as possible for children and staff.

Scope: This policy is to be read in conjunction with the Health, Nutrition and First Aid Policies.

Key Resources: Health and Safety in Children‟s Centres Model Policies and Practices 2nd Revised Edition

Relevant Legislation: Children‟s Services Regulations 2004

Quality Improvement and Accreditation System: QA 6.2, 6.3, 6.6

Location of Information: Policy Book, Staff Handbook,
                         Macquarie College Website www.macquariecollege.nsw.edu.au


Practices:

1. Hand washing is the single most important procedure for preventing the transmission of disease. Staff
   will wash their hands:
        Before preparing or serving food.
        Before eating.
        After going to the bathroom.
        After cleaning up messes (faeces or vomit).
            After wiping a nose (yours or a child‟s).
            After helping anyone in the bathroom.
            After gardening or housework.
            After removing gloves.
            After picking up tissues / food from the floor.

2. Staff will maintain the integrity of their skin on hands and wrists. Minor cuts and abrasions must be
   covered with an impervious dressing. Hand cream will be provided for staff to use.

3. Staff will wear gloves when in direct contact with blood, body fluid or contaminated material. Gloves
   should be worn when cleaning the surfaces of tables, bathroom and toys. Gloves should be worn when
   peeling or cutting fruit for the children‟s meals.

4. General Cleaning

                        4.1   Where no spill of body fluid has occurred (e.g. urine, faeces or blood)
                        1.    Wipe the entire area with a neutral detergent 1-40 solution.
                        2.    Dry the area thoroughly with paper towel.
                        4.2   Where blood and / or body fluid has to be cleaned:
                        1.    Area must be cleaned immediately.
                        2.    Gloves must be worn.
                        3.    Use disposable paper.
                                                           57
                             Macquarie Pre-School Policy Book
______________________________________________________________________________________
Infection Control and Hygiene Policy cont.

                    4. Wash with neutral detergent (full-strength) and elbow grease
                    5. Dispose of all contaminated material in a plastic bag and then seal.
                    6. Each room will have a bottle of both full-strength and 1:40 dilution neutral detergent
                       correctly labelled and kept in cupboard with child-safety lock.

5. Care of cleaning equipment
      Buckets to be emptied, rinsed with detergent and stored upside down.
      Toilet brush washed in warm soapy water and let to air dry (never soaked).
      Dusters and mops to be washed daily and dried - not left to soak.

6. Children‟s Toys and Equipment
      Preferably buy washable toys if practicable and ensure toy cleanliness. Rotate toys to allow for
      washing. Staff will keep a list of the toys that have been washed and ensure that through out the year
      toys are washed and cleaned adequately. Any toys that have been mouthed by children will be
      removed immediately and washed.

7. Safe Storage of Cleaning Agents.
       Cleaning agents are not to be mixed. Read directions and follow instructions displayed on cleaning
       agents.
       Cleaning agents to be stored out of reach of children and labelled clearly, displaying
       dangerous/hazardous chemical sign. Diluted cleaning agents should not be returned to original
       container. All containers to be labelled with cleaning agent name and warning label.

8. The small sink in the kitchen is to be used for hand washing only. The laundry tub is to be used for the
   soaking of clothing, etc. if required.

9. Staff at Macquarie College Pre-School will provide information to parents about the safe storage of
    cleaning products by posters and pamphlets and information included in the monthly newsletters.

10. Macquarie College Pre-school will follow the guidelines set down by the Department of Health and
    Family Services.

11. Where possible the pre-school will use Green Aussie Cleaner. This product cleans all surfaces
    hygienically and has a hospital grade rating. Green Aussie Cleaner is free of all harmful chemicals and
    safe to use with children.

12. The centre will be cleaned every day by a person appointed specifically for this purpose. This person will
    be informed of the above procedures and be required to follow all relevant guidelines and practices.


                    Reviewed by:              Director               Date
                    Management Committee      Djuna O‟Hern           10th August 2006
                    Management Committee      Djuna O‟Hern           26th October 2009




                                                     58
                             Macquarie Pre-School Policy Book
______________________________________________________________________________________

       MANAGING CHILDREN WITH FOOD ALLERGIES AND
                  ANAPHYLAXIS POLICY

Policy: We aim to be a safe learning environment for of all children attending the pre-school regardless of
their dietary needs or allergies.

Rationale: The actions set out in this policy aim to prevent the on-set of allergies and anaphylaxis. Ninety
percent of anaphylactic reactions occur in pre-school aged children. If, however, this is unavoidable (such as
when the contagion is airborne or the result of a bite or sting) then the actions aim to minimize the effects of
the attack. A greatly increased incidence of Anaphylaxis amongst children in recent years necessitates the
development of guidelines for group care situations in dealing with this condition.

Scope: This policy is to be read in conjunction with:
       Asthma Policy
       Health Policy
       First Aid Policy

Key Resources: Health and Safety in Children‟s Centres Model Policies and Practices 2nd Edition Revised
               Anaphylaxis Action Plans / Other Resources www.allergy.org.au/pospapers/anaphylaxis
                                                                                 Site up-dated 26th September 2009
                  NSW Health, NSW Department of Education and Training: NSW Anaphylaxis Training
                  Program. Presenter Jan Belcher – Anaphylaxis Educator, John Hunter Children‟s Hospital,
                  Newcastle Training 15th February 2010
                 ASCIA guidelines for prevention of food anaphylactic reactions in schools, preschools and
                 childcare centres – Australasian Society of Clinical Immunology and Allergy Anaphylaxis Working Party 2004

Relevant Legislation: Children‟s Services Regulations 2004 (Division 4 Emergencies)

Quality Improvement and Accreditation System: Q.A. 6.1.13 and 25

Location of Information: Policy Book, Staff Handbook,
                         Macquarie College Website www.macquariecollege.nsw.edu.au


Macquarie College Preschool will follow the four steps advocated by ASCIA guidelines for the prevention of
food anaphylactic reactions in children at risk:
    1. Obtain medical information from parents for children at risk.
    2. Education of those responsible for these children while in care.
    3. Implementation of practical strategies to avoid exposure to known triggers.
    4. Age-appropriate education of children, both those with severe food allergies and those who associate
        with them at preschool.

Practices:

No child will be excluded from the pre-school based on their dietary or allergy needs.

1. Obtain medical information from parents for children at risk.

     Detailed discussions with the parent involving the director and room staff will take place on enrolment
      or when allergy is identified.
     For a child with a potential anaphylactic reaction an Anapylactic Action Plan is to be filled in by the
      child‟s doctor detailing triggers, first aid response and medications, signs/symptoms, emergency

                                                           59
                             Macquarie Pre-School Policy Book
______________________________________________________________________________________
Allergies and Anaphylaxis Policy cont.

       contact numbers for parent and medical assistance. It will include identification and contact details of
          the doctor who has signed the action plan. This will include a recent photo of the child.
       As allergies change with time these are to be completed every two years.
       These forms are to be displayed in both rooms at the centre with parent permission.
       An allergy list will be kept in the front of the folder containing the children‟s contact details. A copy
          of this folder will be kept in both rooms and in the Administration Assistant‟s office.
       Any change in this area should be reported by families to the Director who will consult with staff.
       Families with children suffering from Anaphylaxis must follow the Orientation Policy for Children
          with Special Needs and/or Medical Conditions.

      2. Education of those responsible for these children while in care.

       Staff will be educated as to the definition of an allergy, the nature of anaphylaxis, the triggers for these
        conditions, how to recognize an allergy or anaphylaxis, how to prevent these occurring and staff
        action in the event of a reaction.
       Staff will view video re allergic reactions, care and precautions and use of epipen. This video is
        available for parents also.
         Staff will attend additional inservice, as available, to focus on the use of an epipen.
      3. Implementation of practical strategies to avoid exposure to known triggers.

       Macquarie College Pre-School will be a “Nut-free zone” as peanuts and other nuts are the foods most
         likely to cause anaphylaxis. No nuts in any form are to be sent to pre-school or brought in by staff.
       A pictorial sign indicating our centre as a NUT-FREE ZONE will be placed on the doors of the
         children‟s fridge.
       Children will wash hands before and after eating. Affected children will go first if finished, or last after
         taps cleaned, to avoid skin contact. This process will to be supervised by a staff member.
       Affected children will be seated away from children with food containing unknown ingredients
        e.g. food that may have traces of nuts; or from children with eggs or cheese. (Depending on allergy) If
the
      child is severely allergic the food responsible will not be brought to the centre by staff or other
children.
     On days where a child with a dairy allergy attends only water will be provided for morning tea.
       This will be provided in jugs marked water only. Glasses marked individually with child‟s name will
       also be used.
     For children with dietary restrictions due to allergic reactions, parents will be asked to provide alternate
       “special food” for use when other children have birthday cakes brought to pre-school. This alternate
       “special food” is to be placed in a snap-lock bag, clearly named and stored in the freezer. This will be
       required even if the parent states that the allergy is mild.
     A reminder notice will be placed in the spare food basket in the fridge reminding staff to check allergy
       lists before supplying food to children.
     When planning cooking experiences at pre-school staff must ensure no food is used that may trigger an
       allergic reaction in a child attending that day.
     Staff are to be mindful of children‟s allergies when bringing their own food and drink to preschool.

      4. Age-appropriate education of children, both those with severe food allergies and those who associate
      with them at preschool.

         There will be no trading or sharing of food, utensils or containers
         Children will be educated re bringing peanut butter etc. to preschool.
         Children with severe food allergies will only eat food brought from home.
         All drink bottles and containers for food will be clearly labelled with the children‟s names.
         Children will be taught how and when to wash their hands to avoid cross-contamination.



                                                          60
                             Macquarie Pre-School Policy Book
______________________________________________________________________________________
Allergies and Anaphylaxis Policy cont.

Anaphylaxis (severe allergic reaction) may present with the following signs:
 Difficulty with / noisy breathing
 Swelling of the tongue
 Swelling / tightness in throat
 Difficulty talking and / or hoarse voice
 Wheeze or persistent cough
 Loss of consciousness and / or collapse
 Pale and floppy (young children)


                    Reviewed by:              Director              Date
                    Management Committee      Djuna O‟Hern          4th December 2006
                    Management Committee      Djuna O‟Hern          1st June 2010




                                                     61
                             Macquarie Pre-School Policy Book
______________________________________________________________________________________


                                     NUTRITION POLICY


Policy Statement: Macquarie College Pre-school is committed to ensuring that all children consume food
that is the best possible source of good nutrition.
The Pre-school is also committed to providing families with up-to-date information on childhood diet and
health.

Rationale: Good nutrition is essential for the health of each child. It is necessary for maintaining optimal
progress across all developmental areas.

Scope: This policy applies to all children who attend Macquarie College Pre-school.
It is to be read in conjunction with the Health Policy.

Quality Improvement and Accreditation System: QA 6.1

Relevant Legislation: Children‟s Services Regulation 2004; Food and Nutrition (Subclause 68) and Child
Health (Subclause 67)

Key Resources: Food For Health DietaryGuideline for Australians
                      Good for kids good for life Nutrition Resource Package

Location of Information: Handbook and Policy Book.



1. The GOAL of Macquarie College Pre-school is to ensure that meals and snacks:

       Are consistent with the Dietary Guidelines for Children and Adolescents
       Meet children‟s nutrition requirements
       Are in appropriate portion sizes
       Are an appropriate number of serves for children
       Are appetizing
       Are varied
       Are culturally appropriate
       Meet any special dietary needs (eg allergies or health conditions such as Coeliac Disease or
        Diabetes)
       Do not include foods high in fat, salt or sugar
       Do not include sweetened drinks (eg. cordial, juice or flavoured milk)

Practices
Macquarie College Pre-school will ensure that:

    o All children who stay after 3.30pm are provided with one main meal and two snacks (morning and
      afternoon tea). Children who leave before 3.30pm are provided with one main meal and one snack
      (morning tea).
    o Please note that a „serve‟ refers to a child-sized serve.
      All attending children are provided with –
           1. 1 serve of meat or meat alternative
           2. 3 to 4 serves of vegetables
           3. 1 serve of fruit
           4. 3 serves of reduced fat dairy
           5. 3 to 4 serves of bread, cereal, rice, pasta or noodles

                                                      62
                             Macquarie Pre-School Policy Book
______________________________________________________________________________________
Nutrition Policy cont.


    o   While in attendance that children are only given plain milk or water to drink. (No flavoured milk,
        soft drinks, cordial or fruit juice.)
    o   Only reduced fat dairy is provided to children while at the centre.
    o   As far as possible, while in attendance the children are only provided with foods that are low in fat,
        salt and sugar.
    o   The Good for Kids Lunchbox Recommendation Checklist is given to all families. (See attached)
    o   All families who have children with dietary restrictions or special diets provide the centre with all
        necessary information regarding their child‟s needs.
    o   Children will be encouraged to take home the food they do not eat to enable parents to determine
        how much food their child is eating.
    o   Parents will be provided with information on suitable foods to pack for their children through
        newsletters, parent nights and foyer displays.
    o   Children wash their hands before handling food or eating meals and snacks. Staff will also model
        these hygiene practices.
    o   All food will be refrigerated in the commercial fridge provided for this purpose.


2. The GOAL of Macquarie College Pre-school is to provide an environment that assists with the
transmission of family, community and multi-cultural values.

Practices
The Centre will ensure that:

       Staff members sit with the children at mealtimes wherever possible.
       Food is not used as a form of punishment either by its provision or denial.
       Multi-cultural differences are recognised and accepted.
       Food awareness activities are chosen from a variety of cultures.
       Special occasions are celebrated with culturally appropriate foods.

3. The GOAL of Macquarie College Pre-school is to educate children about food and nutrition.

Practices
The Centre will ensure that:

       Food awareness activities are included in the teaching curriculum.
       Children are encouraged to gain practical experience in food preparation.
       The foods being eaten by the children are discussed with them as appropriate.
       Height and weight of children is measured as an activity to demonstrate physical growth and the
        importance of good nutrition.

The GOAL of Macquarie College Pre-school is to educate families about healthy food and good nutrition for
pre-school aged children.

 Practices
The Centre will ensure that:

           Families are informed of good nutrition practices through newsletters, brochures, notice boards,
            displays and parent nights when possible.
           Information on appropriate foods for pre-school lunchboxes and snack times is provided through
            newsletters, brochures, notice boards and displays. These will include photographs of ideas for
            nutritious food and lists of options.



                                                     63
                             Macquarie Pre-School Policy Book
______________________________________________________________________________________
Nutrition Policy cont.




                  Lunchbox Recommendation Checklist
Please tick the box if the food provided for your child for pre-school includes the
following:

   1 main meal

   Morning and afternoon tea if staying after 3.30pm

   1 child-sized serve of lean meat or meat alternative

   3-4 child-sized serves of vegetables

   1 child-sized serve of fruit

   3 child-sized serves of reduced-fat dairy

   3-4 child-sized serves of bread, cereals, pasta, rice or noodles.

   Water to drink

   No foods high in fat, sugar or salt.

       If all boxes are ticked your child’s nutrition requirements have been met.




                   Reviewed by:           Director       Date
                   Management Committee   Djuna O‟Hern   2nd June 2008




                                                 64
                             Macquarie Pre-School Policy Book
______________________________________________________________________________________


                                     ORAL HEALTH POLICY
AIM: To assist all children attending Macquarie College Pre-school to achieve good oral health.

Macquarie College Pre-School will encourage all families to supply children with a nutritious diet while at
the pre-school. (Please refer to Nutrition Policy)

Macquarie College Pre-School will be encouraged to develop knowledge and skill on oral health promotion.
Parents will be provided with current information relating to the issue of child oral health.
The children will be educated through planned and spontaneous oral health experiences in the program
including:
 Learning about the importance of, correct method of, brushing their teeth.
 Exploring and learning about dentist and dental experiences through role-play with resources provided.
 Learning about baby teeth and losing their teeth.

Staff will consult and invite appropriate skilled professionals to visit the centre and deliver a dental program
for 3-5 year old children.

            Credit is given to Health & Safety in Children‟s Centres Model Policies and Practices 2nd Kids Health,
                                           The Children‟s Hospital Westmead, 2005


                     Reviewed by:                   Director                    Date
                     Staff                          Djuna O‟Hern                3rd November 2008




                                                             65
                             Macquarie Pre-School Policy Book
______________________________________________________________________________________


                                    QUIET TIME POLICY

Policy: Macquarie College Pre-school endeavours to ensure the children rest for at least 20-30
minutes a day after lunch. The pre-school defines „rest‟ as a period of inactivity, calmness or
tranquility, and can also include a child being in a state of sleep.

Rationale: Rest and sleep are effective strategies in ensuring a child feels protected and safe in
the child care environment. By resting quietly for 20-30 minutes a day the children stop, relax and
recharge their energy levels for the remainder of the afternoon.

Relevant Legislation: Children‟s Services Regulations, 2004, 36 Sleeping Facilities

Quality Improvement and Accreditation System: QA 6.5

Scope: This policy is to be read in conjunction with the following policies:
Behaviour Management
Health
Infection control/Hygiene
Child Protection
Orientation

Key Resources:
Kids Health, The Children‟s Hospital Westmead, 2005.
Castle Hill Early Learning Centre, Rest and Sleep Policy.
Rest and Sleep Policy, http://www.ncac.gov.au/policy_development/rest_sleep.doc

Location of Information: Handbook and Policy Book


Practices:
           Rest time will occur directly after lunch, however children are given an appropriate time for their
            food to digest before resting.
           The children are encouraged to rest or sleep according to the child‟s stage of development and
            individual needs.
           No child will be forced to sleep against their will.
           Parents will be given the opportunity to discuss their individual child‟s rest-time needs. This will
            be indicated at the time of enrolment on the enrolment form, but also in discussion with room
            staff as required.
           Each child will need a pillow and a sheet/blanket. I
           If the child wishes to bring a special soft and cuddly quiet toy we advise parents to ensure the
            toy is labelled appropriately.
           Children will be monitored at all time by staff.
           As the individual or group need requires, children will listen to quiet music, to recorded age-
            appropriate stories, or look at books. At times a story may be read or told by a staff member
            while the children are resting. Special toys such as small water wheels or snow cones may be
            used as an additional encouragement for children who find resting difficult.
           Staff will ensure the atmosphere is conducive and restful. The room will be quiet, the lighting
            acceptable and the temperature favourable for the children to be able to rest.


                    Reviewed by:               Director               Date
                    Staff                      Djuna O‟Hern           15th October 2008

                                                      66
                             Macquarie Pre-School Policy Book
______________________________________________________________________________________


                                  STAFF HEALTH POLICY

Policy: We aim to promote the physical, mental, emotional and spiritual health of all staff employed at
Macquarie College Pre-school.

Rationale: The well-being of staff is essential for the smooth running of the centre. Healthy staff result in
consistent care for the children and the lessening of cross-infection between staff and children, staff and
other staff, and staff and families.

Scope: This policy is to be read in conjunction with:
       First Aid Policy
       (Children‟s) Health Policy
       Occupational Health and Safety Policy
       Staff Immunisation Policy
       SunSmart Policy

Key Resources: Health and Safety in NSW Child Care Centres – A Blueprint for Success,David Stevenson
               2002

Relevant Legislation: Children‟s Services Regulations 2004 Part 6, Division 1, 67:1(a,b,c)

Quality Improvement and Accreditation System: Q.A. 6.2, 6.3, 6.4

Location of Information: : Policy Book, Staff Handbook,
                           Macquarie College Website www.macquariecollege.nsw.edu.au


Practices

3.1    GENERAL HEALTH

A       Staff will observe the same exclusion periods as children for infectious diseases and
        require a doctor‟s clearance for return to work.

B       As for children, staff must have a period of 24 hours symptom-free after suffering from vomiting or
        diahorrea before returning to work.

C       Staff will observe all Occupational Health and Safety guidelines to prevent illness and injuries.

D       Staff will follow the same Sun Smart guidelines as the children. This includes the wearing of a
        broad-brimmed hat and the application of sunscreen.

E       Staff will be sensitive to the possibility of cross-contamination and stay away from work if unwell.

F       Staff will follow the guidelines in the OH&S policy for Stress-related health issues.

G       Staff will not consume any alcohol or any other unlawful substance, nor smoke tobacco or any other
        unlawful substance while on the premise of the centre.

3.2     HAND WASHING

A       * Use soap (ordinary soap, not germicidal) and warm running water where possible.
        * Rub hands vigorously as you wash the

                                                        67
                              Macquarie Pre-School Policy Book
______________________________________________________________________________________
Staff Health Policy cont.

       * Wash all surfaces including backs of hands
       * Rinse well
       * Press dry hands using single use disposable paper towels
       * Use hand cream.
B      Hands must be washed BEFORE
       * Commencing duties
       * Preparing or serving food
       * Eating
C       Hands must be washed AFTER
       * Using the bathroom
       * Cleaning up messes (faeces/vomit)
       * Wiping a nose - child's or your own
       * Toileting a child or helping a child in the bathroom
       * Housework
       * Removing gloves

D      SKIN CARE

       - Maintain the integrity of skin on hands and wrists
       - Minor cuts and abrasions must be covered with impervious dressing
       - Seek medical advice if more serious conditions such as dermatitis are present
       - Use barrier cream after hand washing

E      GLOVES
       Gloves must be worn:
       When direct contact with blood, body fluids or contaminated material is likely, e.g. when attending
cuts
       or abrasions, wiping a child‟s nose and changing a child‟s clothing if
       soiled by a toileting accident.
       When the care giver has cuts or other skin breaks on the hands or wrists.
       Gloves must be worn when cleaning,

3.3     CLEANING.

A      When there is a spill of body fluids (eg. urine, faeces or blood has occured) gloves must be worn.
Wipe
       entire area with N‟viro Misan, dry area throughly and wash hands when finished.

B      Daily Cleaning of Centre
       Bathrooms must be cleaned daily and more frequently if soiling occurs.
       Floors are to be cleaned daily.
       All furniture must be cleaned when soiling occurs.

C      Cleaning Equipment
       Mops are to be laundered daily - not to be left standing in bucket
       Buckets should be left clean and dry when not in use stored upside down.
       Toilet brushes are to be rinsed under hot water and left suspended to dry.


                   Reviewed by:              Director               Date
                   Management Committee      Djuna O‟Hern           3rd April 2006
                   Management Committee      Djuna O‟Hern           1st June 2010




                                                    68
                             Macquarie Pre-School Policy Book
______________________________________________________________________________________

 STAFF IMMUNISATION and INFECTIOUS DISEASE CONTROL
                      POLICY

Policy: To prevent and manage the exposure of centre staff to infectious diseases transmitted from children
in their care. To prevent illness and other risks from
vaccine- preventable diseases by appropriate immunisation.

Background: Childcare staff are exposed to a number of diseases transmitted from children in their care and
others with whom they come into contact. Childcare staff can be immunized against many of these diseases
and there are other infection control strategies specific to pre-school staff.

Scope: This policy is to be read in conjunction with
Staff Health Policy
Infection Control and Hygiene Policy
Occupational Health and Safety Policy

Relevant Legislation: Centre Based and Mobile Child Care Services Regulation (No.2) 1996 (NSW):
Occupational Health and Safety Act 2000 and regulations 2001 (NSW) Children‟s Services Regulations
2004

Quality Improvement and Accreditation System: Principle 6.6

Key Resources: Staying Healthy in Childcare, NHMRC, 2001:
hhtp://www..health.gov.au/nhmrc/ ; Australian First Aid, St Johns Ambulance Australia
2001:wwwstjohn.org.au; The Australian Immunisation Handbook. NHMRC,2003(Draft) at
http://www.immunise.health.gov.au/handbook.htm ; Australian Standard Vaccination Schedule: www.health
. gov.au/pubhlth/immunize/schedule n2.htm ;the child care worker : hepatitis A and other infectious diseases,
Viral Hepatitis Prevention Board (Australia)

Location: Staff Handbook


Practices

Macquarie College Pre-school will:
    Follow the infection control policy guidelines
    Provide Information to all centre staff on their current recommended immunization for all children‟s
      centre staff in accordance with the current Australian standard Vaccination Schedule and the current
      edition of the Australian Immunisation Handbook.
    Advise all staff before commencing work that the above recommendations for immunization will
      minimize transmission and risks of those infectious diseases in children and staff. If a staff member
      has concerns about these diseases or immunisation they should seek advice from their doctor before
      commencing work.
    All Australians should have received vaccination in childhood against diphtheria, tetanus, pertussis,
      polio, measles, mumps and rubella. Adults who have not received these vaccinations should seek
      advice from their own doctor in relation to the requirements of the latest edition of the Australian
      Immunisation Handbook before commencing employment in childcare.




                                                       69
                             Macquarie Pre-School Policy Book
______________________________________________________________________________________
Staff Immunisation Policy cont.

Recommended immunization for children‟s centre staff:
         Hepatitis A
         Measles, mumps, rubella (MMR)
         Varicella (for seronegative staff)
         Adult Diptheria, Tetanus, Acellular Pertussis (adult DTPa)
         A dose of DTPa vaccine is recommended as a booster for children‟s centre staff providing
            they have previously received a full course of vaccination for diphtheria and tetanus and
            which was at least 5 years ago
         MMR vaccine is recommended for children‟s centre staff up to age 30 years, and all adults
            born since 1966 should have evidence of receiving two doses of MMR vaccine. Children
            centre Staff should have their rubella antibody status checked before employment and if
            seonegative they should have two checked doses of MMR vaccine one month apart, and
            have their rubella immunity checked to ensure they are seropositive before employment in
            children‟s services. Pregnant children centre staff should not receive MMR vaccine and
            MMR vaccine should be given at least 1 month before planning a pregnancy.
         Varicella vaccine is recommended for children‟s service staff who have not had varicella or
            are uncertain if they have had Varicella. Such staff should seek advice from their own doctor
            in relation to the requirements of the latest edition of the Australian Immunisation Handbook
            before commencing employment in child care
         Hepatitis B is not recommended for children‟s centre staff because of low risk of exposure.
            However the NOHSC Consensus Statement on Hepatitis B and the Workplace states
            “Vaccinations should be offered by exposure to human blood or bodily fluid”. If a child care
            staff member is likely to be involved in an invasive medical procedures, giving intravenous,
            intra-muscular or intra-rectal medications, giving first aid to children, or they are at risk of
            exposure to blood or bodily fluids, they should discuss the risk of hepatitis B exposure with
            their doctor and have hepatitis B vaccination if indicated.

        Recommended immunization boosters for adults:
            Diphtheria and tetanus (DT) age 15-17 and 50 years
            Pneumococcal vaccine for those aged 65 years and over
            Pneumococcal vaccine for Aboriginal and Torres Strait Islander people aged 50 years and
             over
            Influenza vaccine for those aged 65 years and over
            Influenza vaccine for Aboriginal and Torres Strait Islander people aged 50 years and over



                    Reviewed by:             Director               Date
                    Management Committee     Djuna O‟Hern           14th October 2008
                    Management Committee     Djuna O‟Hern           1st June 2010




                                                    70
                             Macquarie Pre-School Policy Book
______________________________________________________________________________________

Quality Area 7 ~ Managing to Support Quality

                                            FEES POLICY
FORWARD
The following document contains the policy statements for all issues relating to the payment of fees to the
Macquarie College Pre-school, Lake Road Wallsend.

This policy can only be changed, in part or in whole by a formal resolution that is recorded in the minutes of
the Macquarie College Board; or by an attached amendment that is agreed to, and signed by, the Pre-School
Director, the College Principal & the Macquarie College Board Treasurer.

Macquarie College Pre-school is an extended hours Pre-school. This means a minimum operating schedule
of 8 hours a day for 48 weeks of the year. Fees are charged for the full 48 weeks. As such the centre is
qualified for Commonwealth Fees Assistance for all families who attend on a regular basis.


FEES ASSISTANCE
Should you wish to apply for Childcare Benefit, then application must be made at the Family Assistance
Office (FAO) prior to your child commencing Pre-school. This process may take several weeks to be
completed and full fees must be paid until the assessment notice is received at the Pre-school. Family
Assistance Office will send a notice to the Centre and to the family concerned. It will advise of the
percentage of fees assistance available. You are then required to pay the difference between this and the fee
charged by the centre.

The Pre-school will claim Childcare Benefit from the government at the end of each quarter and the claim is
forwarded during the second week of each new quarter. It is therefore imperative that fees are paid to date as
we are not able to claim Childcare Benefits for families who have not paid their proportion of fees. The
Director will be happy to answer any questions you may have.

Families are also able to claim a lump sum payment for fee relief. Should you choose this option please
speak to the Pre-school Administrative Assistant.

POLICY & SCALE OF FEES

1. The current daily fee will be based on an enrolment of 8 hours or care.

2. Families will be able to claim fee relief for the full 8 hours

3. Occasional care places are subject to the discretion of the Director, keeping in mind the licensed number
   of children allowed at the Centre at any time, and the orientation requirements for occasional care
   children.

4   All fees are to be paid two weeks in advance, whether payments are made fortnightly, monthly or
    quarterly or annually.

5. In order to maintain placement and uninterrupted fee relief, fees will be required to be paid even though a
   child is absent due to sickness.




                                                       71
                              Macquarie Pre-School Policy Book
______________________________________________________________________________________
Fees Policy cont.

6. If the absence is due to a disease for which immunisation is available then the following procedure will be
   observed. Fees will be charged as above if the lack of immunisation is due to either medical contra-
   indication or religious objection. Full fees will be charged for the duration of exclusion if the lack of
   immunisation is due to other reasons than those listed above, or because the immunisation is not up to
   date.

7. Each new placement will be secured by a Fee Deposit of $100.00, credited to fee account
   when placement is terminated.

8. Two (2) weeks‟ written notice must be given if a placement is to be terminated other than at the end of
   a calendar year, or the fee deposit of $100.00 will be forfeited. If the place is unable to be
  filled immediately it may also be necessary to charge 2 week‟s fees after departure, in lieu
  of notice.

9. Users of the Centre must pay for attendance for 48 weeks of the year, whether or not this is
   carried out. (This does not apply to late enrolments who must pay for consecutive weeks until
   year end.) Fees are not payable for the 4 week year-end closure of the centre.

10. If fees are in arrears, placement after one month is not guaranteed nor placement over year-
    end assured.


PAYMENT OF FEES
A fee statement will be issued to each family on monthly basis. Fees are required to be paid two (2) weeks
in advance. Payment is to be made by Ezi Debit, which will be organized with the Administrative
Assistant at registration. Fees are paid per year, per term, per month or per fortnight on a regular basis via
Ezi Debit.

ALLOWABLE ABSENCES
Allowable Absences (in regard to claiming Childcare Benefit) are set by the Government and are limited to
30 days per child per year for any reason. Should your child be absent from Pre-school for any reason for
more than 30 days during the year, then Childcare Benefit cannot be claimed after that time and full fees
must be paid. (see ARRIVAL AND DEPARTURE)

In order for us to budget accurately we are obliged to charge fees for those days your child is absent due to
sickness. If the sickness is prolonged a reduced holding fee will apply after three consecutive weeks of
absence due to the one illness. This will consist of 60% of the normal fee. A doctor's certificate will be
required.

If the illness, or exclusion (see Immunisation Section) is due to a disease for which immunisation is
available then the same fee schedule will apply as for other illnesses providing the lack of
immunisation is due to either medical-contraindication or religious objection. Absence or
exclusion due to lack of immunisation for other reasons will necessitate full fee being charged.
(Fees assistance is still available under these circumstances.

RECEIPTS
Receipts will be placed in children's foyer pigeon hole upon debit. A monthly summary will be provided.

PLACEMENT FOR THE NEXT CALENDAR YEAR
Children attending the centre during the current year will receive priority for the following year at the
discretion of the Director and according to need. Placement will be secured by the roll-over of the Fee
Deposit of $100.00 which was paid on enrolment

                                                      72
                                      Macquarie Pre-School Policy Book

____________________________________________________________________________________
Fees Policy cont.

LATE FEE
Macquarie College Pre-school operates from 8:30am to 4:30pm five days a week, 48 weeks of the year. It is
essential that every child is collected before the 4:30pm closing time. Families with dual working, studying,
etc. parents or single parents, working or studying, are encouraged to make allowances so their child can be
collected and allow the Pre-School to close at 4:30pm.

a) Parents who have not collected their child by the centre‟s closing time will incur a penalty fee of $1.00
   per minute or part thereof. (See Late Fee Policy)

b) This may be waived at the discretion of the Director where there are mitigating circumstances & contact
   has been made to inform staff of the problem.

c) One half-hour after centre closing time staff will try to reach a contact person to collect the
   child. If this cannot be achieved then the College Principal or his Deputy will be made aware
   of the situation.

d) After one hour from closing time, staff will again try to reach a contact person & if this is
   still not possible Wallsend Police will be called, after approval from the College Principal or
   his Deputy.

WAITING LIST FEE
A non-refundable fee (administration) will be charged when a child's name is placed on the waiting list by
filling out the appropriate form.

DIFFICULTIES
If a family is having financial difficulties meeting fee requirements, or has a problem with any aspect of fee
payment then the following course of action is required.

a) Speak to the Director personally or place problem in writing addressed to the Director.

If no satisfaction received:

b) Speak to the Macquarie College Principal or place problem in writing & direct to him/her.
If no satisfaction received:

c) Place problem in writing & direct to the Macquarie College Board.

All discussion/correspondence will be treated with the strictest confidentiality.

                                      Credit is given to KU Children‟s Services
                                        Budgets, Books and Balance Sheets
                                                    Budget Notes



                     Reviewed by:               Director                   Date
                     Management Committee       Djuna O‟Hern               30th April, 2007
                     Management Committee       Djuna O‟Hern




                                                        73
                             Macquarie Pre-School Policy Book
______________________________________________________________________________________


           STAFF DEVELOPMENT AND EDUCATION POLICY

Policy: MACQUARIE COLLEGE PRE-SCHOOL is committed to developing highly skilled employees.
All staff will be encouraged to acquire additional skills, knowledge and expertise in the early childhood field.

Rationale: Early Childhood Education is a growing and changing field. It is imperative that staff keep
abreast of current research and re-visit areas of standard knowledge and practice in order to provide the best
possible care and education for the children of this centre.

Scope: This policy is to be read in conjunction with:
       Staff Orientation Policy
       Professional Responsibilities / Job Descriptions

Relevant Legislation: Children‟s Services Regulations 2004 Part 2, Division 1, 13.1(a)

Quality Improvement and Accreditation System: QA 7.4

Key Resources: National Childcare Accreditation Council, Quality Improvement and Accreditation System:
Quality Practices Guide, Principle 7.4,
Management provides professional development for staff. 2005

Location of Information: Centre Policy Book, Staff Handbook,
                      Macquarie College Website www.macquariecollege.nsw.edu.au



Practices:
    Staff will be required to complete staff development forms at the beginning of each year outlining their
      desired learning outcomes.
    All staff will be expected to attend two inservice courses relevant to their position and in relation to
      their desired learning outcomes where possible.
    At the beginning of each year, or as information becomes available, staff will submit their requests to
      attend inservice courses to the Director. Generally only one staff member will attend a particular
      inservice.
    In attending the course, information will be shared with other staff at the staff meeting following the
      inservice course.
    The new information / techniques will then be implemented into the Pre-School program as
      appropriate.
    Staff will be required to complete an Inservice Evaluation form
    Staff will be provided with a selection of professional reading material. On a monthly basis
      information gleaned from the reading material will be shared at staff meetings.


                    Reviewed by:               Director               Date
                    Management Committee       Djuna O‟Hern           3rd April 2006
                    Management Committee       Djuna O‟Hern           1st June 2010




                                                      74
                             Macquarie Pre-School Policy Book
______________________________________________________________________________________


            VOLUNTEERS / STUDENTS / VISITORS POLICY
Aim:   For Macquarie College Pre-School to provide valuable, first hand experience in the
       profession of Early Childhood Education.

      Throughout the year the Pre-School has volunteers, students and visitors in attendance at the Centre.

      Students/Volunteers are expected to respect confidentiality regarding staff and client information.
       Any information about children/families is not to be discussed with other people.

      Volunteers/Visitors/Students will participate in a brief orientation to the pre-school. The
       volunteers/visitors/students will be required to read a selection of policies prior to working in the
       rooms. (Please refer to Students‟ Handbook)

      Volunteers/Visitors/Students must be supervised at all times.

      Families will be informed of the identity of each student, volunteer or visitor to the centre.
       Visitors must sign the visitors‟ register in the foyer or near the sign-on sheets. Students and
       volunteers will encouraged to display an information sheet with a photograph of themselves for
       families.

      Volunteers/Visitors/Work Experience will be encouraged / directed to interact with the children at
       the children‟s level. ( i.e. kneeling or sitting down).

      No medication is to be administered by volunteers/visitors/students.

      Volunteers and Students are required to dress in neat, clean, modest and tidy clothing suitable to the
       job requirements.

      Volunteers/Visitors/Students will be encouraged to ask questions and learn about the service the Pre-
       school provides in relation to children, parents, the community and staff.

      Volunteers/Visitors/Students are expected to follow any reasonable request/instruction from staff
       (including preparation and clean-up of activities/routines). Those who are unwilling to do this will be
       asked to meet with the Director/teacher to establish what the problem is and how we all can solve it.
       This will be put in writing and evaluated at the end of the visit.

      Volunteers/Visitors/Students will be required to read and observe the Code of Conduct.

      Volunteers/Visitors/Students will be required to sign working with children declaration.

                              Credit is given to Policy Development in Early Childhood
                                                      Sue Farmer


                   Reviewed by:                 Director                  Date
                   Management Committee         Djuna O‟Hern              October 2007
                   Management Committee         Djuna O‟Hern




                                                        75

				
DOCUMENT INFO
Shared By:
Categories:
Stats:
views:20
posted:6/26/2011
language:English
pages:75