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					2011 Weddings & Special Events




                        The Fairmont Orchid, Hawaii
                           One North Kaniku Drive
                             Kohala Coast, HI 96743
                                      808-885-2000
Congratulations on your engagement!

Mailani”….To treat as royalty… to indulge….
where pampering is the order of the day at a place where you are embraced by the natural
beauty and splendor of the Kohala Coast on the Island of Hawaii. A Fairmont Orchid affair,
a wedding, vow renewal or honeymoon, becomes a time to celebrate your romantic spirit, an
occasion of true hana aloha….love magic.

The Fairmont Orchid, Hawai’i is the perfect setting to seal the bond of love for your wedding or
special occasion. Once known as Kalahuipua’a, the playground of Hawaiian Kings, the lush
tropical landscaping, sweeping oceanfront views and gorgeous waterfalls that have become
hallmarks of our spectacular resort will provide a memorable backdrop for your event. A feeling
of magic and romance will be forever etched into your memory as you exchange vows in this
tropical paradise.

Swim with our honu (green sea turtles) or just relax on the warm sandy beach as cool ocean
breezes whisper ancient Hawaiian love songs. Enjoy a romantic dinner on a secluded
beach with your own private sunset to toast the end of yet another perfect day. If you
seek an authentically local experience in a luxury setting, you’ve found a home at The
Fairmont Orchid.

To assist in creating the perfect experience, the wedding planners at The Fairmont Orchid will
ensure that every aspect of your wedding is a success, down to the last orchid petal. Together,
you will create a tailored event that combines all the essential components to exceed your
expectations and stay within your budget.


                                        Ashley Kojima, Weddings & Special Events Manager


Page 2 of 13   2011.1                                                           www.fairmont.com/orchid
Wedding Packages
PIKAKE

The Site
Choose from one of our wedding locations
White folding garden chairs for your guests
Iced lemon water at the ceremony

The Ceremony
Officiant for the ceremony

Special Package Features
Schedule of marriage license appointment (off property)
Personal event coordination

$2000 plus tax


MAILE

The Site
Choose from one of our wedding locations
Circle of flowers or full aisle petal scatter
White folding garden chairs for your guests
Iced lemon water at the ceremony

The Ceremony
Officiant for the ceremony
7” Bridal hand-tied bouquet and Groom’s boutonniere
One hour of photography services from one of our preferred vendors

The Celebration
Custom 6” round wedding cake with coordinating cake floral (serves 8)
Bottle of chilled Moet et Chandon, White Star Champagne on wedding night

Special Package Features
Consultation with florist
Custom calligraphy orchid wedding certificate
Schedule of marriage license appointment (off property)
Personal event coordination
Complimentary suite upgrade on wedding night for bride and groom

$3,250 plus tax

Page 3 of 13   2011.1                                                      www.fairmont.com/orchid
HIBISCUS

The Site
Choose from one of our wedding locations
Tropical flowers and foliage with native Ohia wedding arch or Gazebo at Turtle Pointe
Full aisle petal scatter or circle of flowers
White folding chairs for guests
Iced lemon water at the ceremony

The Ceremony
Officiant for the ceremony
7” Bridal hand-tied bouquet and Groom’s boutonniere
Bride’s double strand tuberose lei & Groom’s maile lei with tuberose wrap for lei exchange
Two hours of photography services from one of our preferred photographers
Conch Shell
One hour ceremony music: Choice of solo Hawaiian guitarist or classical violinist

The Celebration
Custom two-tiered (6”/8”) wedding cake with coordinating cake floral (serves 20)
Bottle of chilled Moet et Chandon, White Star Champagne on wedding night

Special Package Features
$150 Resort credit for hair salon at Spa Without Walls
Consultation with florist
Custom calligraphy Orchid wedding certificate
Schedule of marriage license appointment (off property)
Personal event coordination
Complimentary suite upgrade on wedding night for bride and groom

$5,250 plus tax




Page 4 of 13   2011.1                                                                        www.fairmont.com/orchid
GARDENIA

The Site
Choose from one of our wedding locations
Tropical flowers and foliage with native Ohia wedding arch or Gazebo at Turtle Pointe
Full aisle petal scatter or circle of flowers
Chivari chairs for up to 30 guests
Iced lemon water at the ceremony

The Ceremony
Officiant for the ceremony
7” Bridal hand-tied bouquet and Groom’s boutonniere
Bride’s double strand tuberose lei & Groom’s maile lei with tuberose wrap for lei exchange
Three hours of photography services from one of our preferred photographers
Conch Shell
One hour ceremony music: Choice of Hawaiian duo or classical violinist and harpist
Bouquets for up to two Bridesmaids
Boutonnieres or leis for up to two Groomsmen
Four aisle chair florals
Guest petal toss cones for up to 30 guests

The Celebration
Custom three-tiered (6”/8”/10”) wedding cake with coordinating cake floral (serves 50)
Bottle of chilled Moet et Chandon, White Star Champagne on wedding night

Special Package Features
$300 Credit for Spa Without Walls
Consultation with florist
Custom calligraphy Orchid wedding certificate
Schedule of Marriage license appointment (off property)
Personal event coordination
Complimentary suite upgrade on wedding night for bride and groom

$7,500 plus tax




Page 5 of 13   2011.1                                                                        www.fairmont.com/orchid
Cocktail Reception Packages
HO’OMAKA, “To Begin”
As guests arrive to the ceremony, they will be greeted with a Hawaiian Mai Tai
or glass of Sparkling Wine.

One Mai Tai per person
$12 per person
Bottle of Sparkling Wine
$42 per bottle (serves 5)

PA’INA MALE, “Wedding Reception”
After your “I do’s” guests will be served a glass of sparkling wine and delicious
pupus while you take your sunset photos.

Three pieces per person of your selection of Pass Hors d’oeuvres
$18 per person
Bottle of Sparkling Wine
$42 per bottle (serves 5)


Additional Reception Offerings
The Fairmont Orchid Hawai’i culinary team dedicates themselves to bring artful elegance to fit your needs - from a
wedding reception, rehearsal, bridal shower, wedding brunch or your wedding evening celebration. Please see our
banquet menus for the full menu selection. Your Wedding Manager would be delighted to discuss menus and to
customize wedding dinners with you.

Suggested Dinner Menu Served Ocean Side
Starter
Paradise Salad - Bouquet of Hawaiian Field Greens wrapped in Japanese Cucumber with Big Island Goat Cheese,
Candied Macadamia Nuts, Roasted Shiitake Mushrooms and Waimea Tomato Herb Vinaigrette

Choice of Entree
Kiawe Grilled Filet of Beef with Russet and Hawaiian Sweet Potato Torte, Hamakua Mushroom Demi
-or-
Crab Crusted Catch of the Day with Lemon Grass Scented Jasmine Rice, Saki Mirin Butter Sauce

Wedding Cake
Custom Wedding Cake (included in most Wedding Packages)

$100 per person




Page 6 of 13   2011.1                                                                          www.fairmont.com/orchid
Wedding Cakes
All of our wedding cakes are created in our hotel Pastry Shop. Our culinary team of experts create each cake with
pride and tender loving care. We are happy to honor special requests and you are welcome to provide a personal
cake topper or other decorations.

CAKE FLAVOR OPTIONS                                       ICING OPTIONS
Vanilla                                                   French Buttercream, can be flavored
Midnight Chocolate                                        Whipped Cream
Lilikoi-Poppyseed                                         Fondant (Additional price per tier for Rolled Fondant)
Orange
Carrot
Banana Chiffon
                                                          SOAKING SYRUP OPTIONS
FILLINGS                                                  Vanilla Bean
Bavarians: Vanilla, Toasted Coconut, Macadamia            Creme de Cacao
Mousses: Cream Cheese, Dark Chocolate, White              Lilikoi
Chocolate, Peanut Butter, Strawberry, Green Tea           Grand Marnier
Curds: Yuzu, Kalamansi, Lilikoi                           Spiced Rum
Custard: Yuzu, Kalamansi, Whipped Haupia, Lilikoi         Chambord, French Raspberry
                                                          Keoki, Kona Coffee Liqueur


                                            CAKE SIZES
                                            Small 4” Round Sweetheart Wedding Cake, serves 4, starting at $40
                                            Medium 6” Round Sweetheart Wedding Cake, serves 8, starting at $72
                                            Small Two-Tiered Round Wedding Cake, 6” tier and 8” tier, serves 20,
                                            starting at $217
                                            Medium Two-Tiered Round Wedding Cake, 6” tier and 10” tier, serves
                                            35, starting at $340
                                            Small Three-Tiered Round Wedding Cake, 6” tier, 8” tier and 10” tier,
                                            serves 50, starting at $475
                                            Medium Three-Tiered Round Wedding Cake, 6” tier, 10” tier and 12”
                                            tier, serves 80, starting at $720

                                            When ordering cakes with multiple tiers you may select a different cake
                                            flavor and cake filling for each layer. We recommend the same icing
                                            for each cake tier. Square and heart shaped cakes available upon
                                            request. Prices subject to additional fees based on design selection.




Page 7 of 13   2011.1                                                                               www.fairmont.com/orchid
Florals
Our floral design team creates your custom bouquet, arrangement or lei to complement your wedding day. Ainahua
Florals uses flowers grown on their farms in Waimea and other local growers on the island providing an authentic
Hawaiian touch to your special day.

WEDDING FLORALS
Bridal Bouquet                                     $175 & up
Bridal Attendant Bouquets                          $125 & up
Groomsmen Boutonnieres                             $25 & up
Corsage                                            $35 & up
Floral Lei                                         $12 & up
Tuberose Lei                                       $30 & up
Maile Lei                                          $30
Maile Lei with White Orchid Wrap                   $53
Maile Lei with Tuberose Wrap                       $60
Individual Hair Flowers                            $22
Flower Girl Basket with Rose Petals                $35
Guest Petal Toss Cones                             $10 per cone

FLORAL DECOR
Full aisle petal scatter with choice of mixed colored petals         $165 & up
Circle of flowers with scatter of mixed flower blossoms              $165 & up
Floral arrangements for chair aisles at ceremony                     $35 each & up
Wedding Ohia arch or Gazebo with floral decor                        $575 & up
Multi-tiered arrangements in glassware                               $85 each & up
Simple tropical floral table arrangements                            $35 each & up
Single floral for chair covers                                       $18 each & up
Aisle chair flowers                                                  $18 each & up

                        *Flower delivery and set up fees may apply. All items subject to 4.166% sales tax.

Photography & Videography
The Fairmont Orchid, Hawai’i offers beautiful photographic opportunities for your wedding day. Our preferred
professional photographers and videographers will put you at ease while capturing every moment to help you
remember this occasion for many years to come. Please consult with your Weddings Manager for a list of our
preferred photographers and specific pricing.




Page 8 of 13   2011.1                                                                                        www.fairmont.com/orchid
Wedding Package Enhancements
DECOR
Natural Chavari Chairs                                                                     $19 each
Chair Covers with Chair Ties                                                               $15 each & up
Native Ohia Wooden Archway with Floral Decor                                               $575 & up
Gas Tiki Torches (2 per set)                                                               $75 each set
Specialty Linen                                                                            $35 each & up
Dance Floor, per 4’x4’ panel                                                               $10 each
Battery Operated Votive Candles                                                            $3 each

                                                   ENTERTAINMENT
                                                   Kani Ka Pu (Conch Shell Blower) $200 each
                                                   Lei Greeter (does not include leis) $175 each
                                                   Hawaiian Oli Chant (blessing) $200 each
                                                   Solo Acoustic Guitarist/Violinist, per hour $235 & up
                                                   Hawaiian Duo, per hour $133 & up
                                                   Hula Dancer, per hour $133 & up
                                                   Fireknife Dancer with Two Drummers $1,121 & up
                                                   Luau Entertainment $5,000 & up
                                                   Band Entertainment $2,450 & up
                                                   DJ with Sound & Lighting, 3 hour minimum $1,000 & up



AUDIO VISUAL
Up-Lighting – 10 Source Four Par Lights with Colored Gels                                  $650
200’ String Lights                                                                         $650
Additional String Lights per 100’                                                          $100
Sound System for Ceremony with One Wireless Microphone                                     $495
Additional Wireless Microphone                                                             $150 each
Sound System with own CD or MPS with One Wired Microphone                                  $495
Sound System with own iPOD                                                                 $395
iPOD Docking Station for Music                                                             $250
Video Slideshow Presentation: sound, projector, screen, DVD player or laptop connection    $995

                                Items subject to a 4.166% sales tax and service charges.




Page 9 of 13   2011.1                                                                           www.fairmont.com/orchid
Ceremony & Reception Locations
                                 TURTLE POINTE

                                 Along the peppered shoreline of black and white coral, this
                                 large grassy location offers panoramic views and a
                                 spectacular ocean backdrop.




                                 COCONUT GROVE

                                 Situated between a sandy beach off the blue Pacific and the
                                 ancient Keanapou pond, this site offers a wedding the beach
                                 with swaying palms and tiki torches.




                                 KILOHANA ROOM & GARDEN

                                 Offering sweeping sunset views of the resort, this
                                 indoor/outdoor location is ideal for an intimate ceremony
                                 and reception. Shuttered doors open to a private lanai and
                                 garden on top of water falls surrounded by tiki torches.




Page 10 of 13   2011.1                                                     www.fairmont.com/orchid
Receptions
                         WEDDING RECEPTION

                         Dine under the stars as you celebrate your wedding with
                         family and friends. Dance the night away amidst the swaying
                         coconut palms as you are enveloped with warm tropical
                         breezes. Our culinary team will delight you with their
                         delectable creations and sumptuous libations.




                         REHEARSAL DINNER

                         Begin your celebrations with an intimate dinner with your
                         closest friends and family as you begin the new chapter in
                         your life together. A formal candlelit dinner or a casual
                         beachfront luau, the possibilities are endless.




                         ALOHA BRUNCH

                         In Hawaii, Aloha means “hello” as well as “goodbye.” Cap
                         off a memorable celebration with a garden or beachfront
                         brunch. Toast to your new life together with guava mimosas
                         surrounded by family and loved ones.




Page 11 of 13   2011.1                                           www.fairmont.com/orchid
Romantic Offerings
PRIVATE ROMANTIC DINNER
Let your senses guide you as you dine under the stars in one of our Ocean Front Cabanas. The evening starts with
your private butler escorting you to your dinner location, a romantic table setting with floral centerpiece and
beautiful breathtaking views on the ocean front.

Select your course options from either our Three or Four Course Gourmet Dinner with complimentary bottle of
house wine. Please contact our Catering department to inquire about your menu options and availability.

ROMANTIC TURNDOWN
Return to your guest room and experience our Evening Turndown service in the most romantic way. Fresh floral
petals lead you from the entrance to the bed where flower petals are arranged in the shape of a heart. Slippers and
plush Fairmont bathrobes welcome you to relax and enjoy the evening. Locally made bath crystals, gels and floating
candles entice you to begin your tranquil soak. Music playing on the CD player sets the mood to use a bottle of
tropical massage lotion accompanied by a bottle of chilled champagne and chocolate dipped Big Island
Strawberries.


DINNER ON THE KNOLL AT BROWN’S BEACH HOUSE
Nestled along the shoreline of Pauoa Bay under a canopy of swaying palms, shimmering starts and breathtaking sky.
Private dinner reservations for up to 40 people are available with advance reservations. Enjoy the sounds of local
Hawaiian music. Knoll service fee of $250 plus tax applies for parties under 14 people and $450 plus tax for parties
14 or more. Fixed menus are required for parties 18 or more.




Page 12 of 13   2011.1                                                                           www.fairmont.com/orchid
Frequently Asked Questions
EVENT GUIDELINES
 • The purchase of a wedding package is required in order to be married at The Fairmont Orchid, Hawaii
 • We require a two night minimum stay for the bride and groom to be married at The Fairmont Orchid, Hawaii
 • All Food & Beverage arrangements must be made through The Fairmont Orchid, Hawaii
 • A 22% service charge & 4.166% State G.E.T. tax will be charged on all catered events
 • Prices are subject to applicable service charge and current State Excise Tax. The 22% service charge is allocated
    as follows: 14% will be distributed to the service staff as a service charge and 8% will be retained by the
    Fairmont Orchid as an administrative fee. This portion is not a service charge and will not be distributed to the
    service staff. If you or your attendees would like to leave an additional amount of tip or gratuity for the service
    staff, please feel free to do so. If you have any questions regarding the administrative fee, please feel free to ask
    the Director of Catering and Conference Services.
 • Final guest counts are due to the hotel one week prior to the event
 • Guarantee numbers must include number of adults, children (5-12) and infants (0-4)
 • Please inform your catering manager in advance of any guest food allergies or special dietary requirements
 • Additional labor fees may be applied at the discretion of the Hotel for any requests falling outside the scope of
    standard event set up and service requirements
 • All outdoor events are to conclude no later than 10:00 pm
 • Back up event locations are provided for all outdoor events
 • Ceremony site is reserved for up to two hours, with two additional hours for set up
 • Reception sites are reserved for up to four hours
 • Holiday and special dates may be subject to additional costs
 • Please refrain from Package substitutions



MARRIAGE LICENSE & OFFICIANT
Obtaining a marriage license in Hawaii requires a valid photo I.D., a completed marriage license application and
$60.00 in cash. Both the bride and groom must be present at the marriage license office to apply. Your wedding
manager can schedule your appointment Monday-Friday between 8 am and 5 pm prior to your ceremony.

WHAT ROLE DOES THE HOTEL PLAY
Our Fairmont Orchid Special Event managers will guide you through every aspect of your event planning. They
will be your primary contact and work closely with you to coordinate all special event arrangements and related
activities. Our specially trained staff will also assist with the coordination of floral arrangements, event decor,
entertainment and gourmet menu selections for your special day.

HOW DO WE RESERVE THE DATE
Once you have determined your preferred date(s) and location(s), please contact the Wedding and Special Events
specialists so we may advise on availability. Upon confirmation availability, the next step will be to move towards a
wedding agreement contract; which will require your wedding package choice and general agenda of your wedding
events, including the estimated number of attendees. Once the contract is reviewed we will ask for a non-
refundable deposit of 20% of your estimated wedding costs or $1,000.00; which ever is greater. Events can be
contracted up to 18 months prior to the function.


Page 13 of 13   2011.1                                                                                www.fairmont.com/orchid

				
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