Using HEERD email alerts Why use email alerts? You do not have to keep visiting the Higher Education Empirical Research database (HEERD) website to keep up to date with new items being added to it; instead why not subscribe to a free regular email service that will let you know when new items are added? These can be set up once you have registered on the system and you can choose how often you would like to hear from us. In the example described below, we will set up a weekly email that will keep you up to date with new items being added to the theme "Access and Widening Participation" and then we will amend it to add "Staffing" theme items as well. Finally we will delete the email alert. Setting up email alerts To get started, first go to the User Area by clicking on the link on the left hand side (in a blue box), this brings up the page that contains the details for your user name on our website. Your email subscriptions will always be found under Change your subscription options, click on this title. Follow these steps to set up your first alert email: 1. Click on New Subscription. You will now see a page that allows you to specify what information you would like to receive. 2. Under "Theme", click on "Access and Widening Participation" to highlight it, there is no need to highlight anything under "HESA Subject ID" (unless you are particularly interested in items related to a specific subject area). 3. Under "Frequency of Subscription Mailings" click on "Once per week". 4. At the bottom of the page is an option to have an email generated even if no new items matching your preferences were added during that time period. You might want an empty mail just so you know that your email has been generated. This setting is a personal preference and can easily be changed at any time. 5. Click on "Submit Changes". This will save your email and take you back to the page we were at on step one. You will also notice that your email is now listed on this page. It is possible to set up more than one email alert, you might want to do this if you wanted to check for new items with different themes at different intervals. You have now successfully set up an email alert. An email set up as a daily alert will be appear in your inbox the next day, weekly emails are sent out on a Monday, and monthly emails are sent out on the first of the month. Please allow for variations caused by your timezone. Changing email alerts At some point, you might find that your email alerts do not quite meet your needs anymore. In this example we want to add "Staffing" theme items to our existing email. 1. To start, make sure that you are on the Change your subscription options page. Here you will see a list of email alerts that you have set up. 2. Locate the email you set up in the walk though above and click Edit. 3. Now you are back to the page where you specify the options for your email, but the values you specified earlier have already been filled out. 4. In themes, scroll down to the entry for "Staffing" and whilst holding down the Control (Ctrl) key on a PC or the command key on an Apple Mac (this makes sure that your new selection is added to the selection you already have instead of replacing it), click on "STAFF - Staffing". 5. Select "Any of these" from the drop down box to the right of the themes. This makes sure that you will see items with a theme of "Access and Widening Participation" OR "Staffing"; if you click "All of These" an item would have to belong to both themes to appear in your alert. 6. Click on "Submit Changes". You will now get items with a theme of "Staffing" on your next email. Eventually, you may decide that you do not want to receive email alerts anymore, or you might want to use web feeds instead (see http://heerd.open.ac.uk/help/feeds.html to find out how to use web feeds). To delete an email alert make sure you are on the Change your subscription options page. Locate the email you no longer wish to receive; in this example use the email we created above. Now click on Remove. Hopefully, this example shows you all you need to know about setting up an email alert. Alerts are a useful way of keeping up to date with new information being added to the database on a regular basis - you have control over what you receive.