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					Using HEERD email alerts

Why use email alerts?

You do not have to keep visiting the Higher Education Empirical Research database (HEERD) website to
keep up to date with new items being added to it; instead why not subscribe to a free regular email
service that will let you know when new items are added? These can be set up once you have
registered on the system and you can choose how often you would like to hear from us.

In the example described below, we will set up a weekly email that will keep you up to date with new
items being added to the theme "Access and Widening Participation" and then we will amend it to add
"Staffing" theme items as well. Finally we will delete the email alert.

Setting up email alerts

To get started, first go to the User Area by clicking on the link on the left hand side (in a blue box), this
brings up the page that contains the details for your user name on our website. Your email
subscriptions will always be found under Change your subscription options, click on this title.

Follow these steps to set up your first alert email:

    1. Click on New Subscription. You will now see a page that allows you to specify what information
       you would like to receive.
    2. Under "Theme", click on "Access and Widening Participation" to highlight it, there is no need to
       highlight anything under "HESA Subject ID" (unless you are particularly interested in items
       related to a specific subject area).
    3. Under "Frequency of Subscription Mailings" click on "Once per week".
    4. At the bottom of the page is an option to have an email generated even if no new items
       matching your preferences were added during that time period. You might want an empty mail
       just so you know that your email has been generated. This setting is a personal preference and
       can easily be changed at any time.
    5. Click on "Submit Changes". This will save your email and take you back to the page we were at
       on step one. You will also notice that your email is now listed on this page. It is possible to set
       up more than one email alert, you might want to do this if you wanted to check for new items
       with different themes at different intervals.

You have now successfully set up an email alert. An email set up as a daily alert will be appear in your
inbox the next day, weekly emails are sent out on a Monday, and monthly emails are sent out on the
first of the month. Please allow for variations caused by your timezone.

Changing email alerts

At some point, you might find that your email alerts do not quite meet your needs anymore. In this
example we want to add "Staffing" theme items to our existing email.

    1. To start, make sure that you are on the Change your subscription options page. Here you will
       see a list of email alerts that you have set up.
    2. Locate the email you set up in the walk though above and click Edit.
    3. Now you are back to the page where you specify the options for your email, but the values you
       specified earlier have already been filled out.
    4. In themes, scroll down to the entry for "Staffing" and whilst holding down the Control (Ctrl) key
       on a PC or the command key on an Apple Mac (this makes sure that your new selection is added
       to the selection you already have instead of replacing it), click on "STAFF - Staffing".
    5. Select "Any of these" from the drop down box to the right of the themes. This makes sure that
       you will see items with a theme of "Access and Widening Participation" OR "Staffing"; if you click
       "All of These" an item would have to belong to both themes to appear in your alert.
    6. Click on "Submit Changes". You will now get items with a theme of "Staffing" on your next email.

Eventually, you may decide that you do not want to receive email alerts anymore, or you might want to
use web feeds instead (see http://heerd.open.ac.uk/help/feeds.html to find out how to use web feeds).

To delete an email alert make sure you are on the Change your subscription options page. Locate the
email you no longer wish to receive; in this example use the email we created above. Now click on
Remove.

Hopefully, this example shows you all you need to know about setting up an email alert. Alerts are a
useful way of keeping up to date with new information being added to the database on a regular basis
- you have control over what you receive.

				
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