VENUE The conference and AGM s being held at De Rode Hoed Keizersgracht 102 1015 CV Amsterdam TEL: (0031) (0) 20 6385606 FAX: (0031) (0) 20 6254452 e-mail: firstname.lastname@example.org website: www.rodehoed.nl This is the link for the venue map location: http://www.rodehoed.nl/index.php?pagina=contents.php&titel=Route&lang=en DINNER Friday 27 October If you have signed up for the celebration dinner then please note that this will be held in the Flamingo room of the Artis Party Centre situated on the Plantage Middenlaan 41a-43 (this is a separate entrance: do not go the zoo itself !). The entrance will be signposted. Hotel Trams nrs 9 and 14 go past it (you can catch those trams from the Dam Square). Journey time approx. 30 minutes. We hope to welcome you there from 19.30 hrs (new time), with dinner starting at 20.00 hrs. Dress code: Smart casual. You might like to consider sharing taxis with other HAI conference participants in your hotel. There is no group transfer being arranged either to or from the dinner. There are no other group dinners planned. Lunch on the Sunday will be available for those staying on as Members of the Association Board who will have a meeting immediately after closure of the Business Meeting on Sunday. TRAVEL TO AMSTERDAM There is a fast and reliable train service from Schiphol to Amsterdam Central station. One-way ticket will cost 3,60 euro and you can get tickets at the NS ticket office in the Arrivals Hall. Nearby is a newsagents shop ‘AKO’ that sells tram tickets and you might like to get a ‘strippenkaart’ which allows for multiple trips on the trams in Amsterdam for use during the conference and AGM. The usual ‘strippenkaart’ costs 6,70 euro and would allow you 7 trips between the venue and your hotel. You can also get a ticket in the tram itself by getting in at the back and paying 1,60 euro for a single trip. Once you are at Centraal Station take the tram to your hotel (check their websites). If you are arriving late at night then you might prefer to take a taxi (cost will be about 15 euros). Please remember that Amsterdam is the same as all capital cities, and keep a sharp eye on your belongings – also in the train, do not get distracted by people dropping coins or bumping into you. TRAVEL TO VENUE There is unfortunately no public transport running close to the Rode Hoed, so please be prepared to walk a bit We recommend that you allow about 30 minutes to get from your hotel to the venue. This is probably the same amount of time whether you decide to walk (briskly !), take a taxi or take a tram. Those at Hotels Owl, Hestia and Prinsen: If taking a tram, you need to go to Leidesplein and take any tram heading to Centraal Station. Get out at the Dam Square and walk from there (10 minutes) (see map link above) You might like to do a ‘trial run’ on Thursday as you can register any time from 12 onwards. Those at Rembrandt hotel: take tram nr 9 or 14 (direction Centraal Station) and get out at Dam Square, and then walk using the venue map above. Those at Golden Tulip hotel The hotel assures us that it really is within easy walking distance of the venue. Please use above- mentioned map or check with the hotel Reception Desk. Those at Hampshire hotel Please walk to Utrechtsestraat and get tram nr 4 to Dam square and then follow the map in the venue location link above Those at Rembrandt Residence hotel Please check with the hotel reception desk but we believe the hotel’s location means that it is far easier simply to walk to the venue – about 20 minutes. Or share a cab …..(also 20 minutes time) Those at the Hotel Toren Your hotel is just 5 minutes walk from de Rode Hoed DISPLAY MATERIALS There will be display boards (1.80 m high x 1.0 m. wide ) for poster presentations, this is soft board and there will be pins provided but you might like to bring your own supply if you have a lot to put up. Please let us know if you are bringing posters – we need to know the size and the content in order to make sure you have enough display space. The HAI 25 Memories Board is primarily for HAI Europe members to put up ‘nostalgic’ photos of meetings, dinners, discussions etc that they know will appeal to other members because they are part of the (sometimes more informal) HAI Europe history. Please remember to mark all your presentations and photos with your name on the back. Again, there will be pins provided, so if you prefer to use tape, please bring that with you. The venue is open from 08.30 onwards in the morning of Thursday for you to come and display your materials before registration starts at 12. So far we have 140 people signed up for this conference, so if you need to send publications in advance in order not have to carry everything, then please send all materials direct to the conference venue. We have told them that participants will be sending materials, and they agree to look after it until we come on Thursday morning. Please do not send anything to the HAI office ! The address to send your materials is: De Rode Hoed Attn: HAI conference 26 October Keizersgracht 102 1015 CV Amsterdam Tel: 0031-20-6385606 Fax: 0031-20-6254452 De Rode Hoed has kindly agreed to pay any import duties that may occur, on the understanding that these will be refunded in full after the conference. All participants are responsible for clearing away their own materials on the Saturday evening – that is, before they leave the premises for the dinner ! Anything left up after 7 p.m. will be thrown away. If you are bringing computer equipment please remember to bring an adaptor plug in case you need that for the Netherlands, there are no spares available at the venue. There is wireless ADSL in the meeting room. A separate e-mail will be sent regarding the financial side of this conference. There will be no cash transactions during the conference. The weather has been unseasonably warm and dry; if you can, please check a weather website to find the forecast for the time of your stay in the Netherlands, but in any case please pack a warm coat and an umbrella, and shoes for walking as well as smart shoes for the Friday dinner. We are looking forward very much to welcoming you to this special conference and celebrating 25 years of HAI !