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CUMBERLAND COUNTY BOARD OF EDUCATION
REGULAR MEETING
Thursday, June 26, 2008
The Cumberland County Board of Education met in regular session on June 26th, 2008
where the meeting was called to order by Chairman Parris at the approximate hour of
6:00 p.m. She welcomed everyone to the meeting.
Present: Parris, Safdie, Hale
R. Smith, Davis, Schlafer
M. Smith, Randolph, Houston
Timson (CCEA Rep)
Camera (PTO/PTA Rep)
Absent: None
Counsel: Mr. Patton
Moment of Silence
Pledge to Flag: The audience was led in the Pledge of Allegiance by R. Smith.
Special Recognition: Recognition of SMHS Various Athletic Programs: Principal Janet
Brooker introduced the girls’ softball coach, Terry McKinney and track coach, Mark
Wattenbarger.
A. SMHS softball girls: Mr. McKinney introduced Cappi
Campbell, Harley Stedman, Kayla McCoy, Randy Parsons, and Lacey McKinney who
represented the softball team. He reported that the girls had a good year and went to the
sub-state and state tournaments.
B. SMHS Track Team
1. Coach Wattenbarger introduced Tory Branch. Tory is
from Georgia and has been competitive in gymnastics and cheerleading. She made it to
the state tournament in gymnastics this year and placed in the final eight. She will attend
Carson Newman next year.
2. Coach Wattenbarger introduced Cameron Fox. Cameron
won the first-ever state recognized championship in the High Jump for Cumberland
County. Cameron finished third in the sub-sectional. Only two people are invited to the
sectional; Cameron did not make it to the sectional, but he was able to secure one of the
at-large slots and won the state championship, jumping 6.6 feet.
Approval of Minutes of May 6 and June 9, 2008
A. May 6, 2008: Houston made and Randolph seconded a
motion to approve the minutes of May 6th, 2008 minutes as presented.
VOICE VOTE: Houston (mover-yes)
Randolph (seconder-yes)
All ayes
MOTION: Carried unanimously
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B. June 9, 2008: Randolph made and M. Smith seconded a
motion to approve the June 9th, 2008 minutes with the following corrections and/or
additions:
1. Page 1, Item #2 – Approval of 2008/2009 GP School
Budget: Declare motion to approve as failed due to TCA 49-2-202 (g): A majority of the
members constituting the board, and not merely a majority of the quorum, shall be
required to transact all business coming before the board in regular or special meetings.
2. Page 2, Item #3 – Approval of School Placements; (2nd
motion from top of page (Approving placement of another student): Declare motion to
approve as failed due to TCA 49-2-202 (g): A majority of the members constituting the
board, and not merely a majority of the quorum, shall be required to transact all business
coming before the board in regular or special meetings.
VOICE VOTE: Randolph (mover-yes)
M. Smith (seconder-yes)
All ayes
MOTION: Carried unanimously
Approval of Agenda: M. Smith made and Randolph seconded a motion to approve the
agenda as per Exhibit #1, with the following exception: Remove Item #27-C-2 (North
Cumberland Volunteer) for lack of proper paperwork being submitted.
VOICE VOTE: M. Smith (mover-yes)
Randolph (seconder-yes)
All ayes
MOTION: Carried unanimously
Community Comments: (None)
Item 1 - Facilities Update - Kim Chamberlin
A. Bakers Crossroads Elementary: (See Exhibit #2) Mr.
Chamberlin did a power point presentation of the new elementary school. A lot of
progress has been made and he is ready to submit a schematic design to the board. He
went over the site plan, floor plan, road and service accesses. This is a two-story
building, with a 5,000 square foot multi-purpose room with pull-out seating instead of an
auditorium. He stated that a lot of the things that the board has paid for in the past out of
their operating expenses – playground equipment, cafeteria furniture, library furniture,
etc. – hopefully will be included in the cost of the building so that this will be a turn-key
school. A lengthy discussion was had.
B. Alternative School: Mr. Eric Newman - county engineer,
inspector, negotiator – reported on the Phoenix Alternative School. He stated that the site
work is coming along slower than expected because of the creek that was found. Much
work has had to be done to correct this situation. The masonry is 95 to 98% completed;
brick work was started yesterday. The rough electrical, plumbing and mechanical work
are being performed. Duct work has started; roof-top units were set this morning; roof is
on and water-tight. He stated that the project should be substantially completed by
August. The project is on budget to-date.
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Item #2: County Engineer: In answer to Hale’s question as to how much was
budgeted for Mr. Newman on this project, Ms. VanWinkle stated that it has been paid out
of the money that was budgeted for the Phoenix School. Hale is of the opinion that by the
resolution that was sent to the County Commission some months ago, the board never
intended to pay an engineer in this manner, but that the resolution was a request for the
county to hire an engineer, serving as a county employee, to oversee the project, and that
the board wouldn’t be paying anyone on a percentage basis. In explanation, Ms.
VanWinkle stated that the way the project was budgeted, the board will pay Mr. Newman
at the rate of 6% of the cost, which amounts to $5,757.00. The county will pay Mr.
Newman as follows: 64% from the jail project, 30% from the library project, and 6%
from the Phoenix School. A lengthy discussion was had, after which Hale made and
Davis seconded a motion to submit a resolution to the county commission, asking them to
hire a county engineer to oversee all the future county building projects, specifically
outlining that that employee will be totally funded by the county. Discussion was had in
regard to cost-sharing with the county. Further discussion was had.
VOICE VOTE: Hale (mover-yes)
Davis (seconder-yes)
All ayes
MOTION: Carried unanimously
Item 3 - School Board Reports
A. TLN Report: Houston reported that the State Legislature is not
in session at this time, but Mr. Steve Smith (with TSBA) would like to thank everyone
on behalf of TSBA for the support of their state legislators and for helping with all the
TSBA tried to get done this year. There will be lobbying in the next legislative session
to try to get superintendents of schools voted in instead of being appointed by school
boards.
Item 4 - Legal Report: Mr. Patton stated that he has no specific items to report on at
this time.
A. Nashville Meeting Findings: Mr. Patton has been asked about
a follow-up on the findings of the meeting held in Nashville in February between the
Board of Education and the County Finance Department regarding the Financial
Management Act of 1981; Ms. VanWinkle stated that this can be discussed at the Retreat.
B. Pleasant Hill Sewer Project: Mr. Patton stated that the
contract has not been approved by the County Finance Committee because of concerns
they have about a public entity contracting with a private entity. Randolph reported that
the contract has tentatively been approved. The project is not expected to be complete by
the beginning of the next school year.
Item 5 - Approval of Property/Casualty/Workers Comp Insurance Carrier(s): (See
Exhibit #2) Schlafer made and Hale seconded a motion to accept the bids submitted by
Tennessee Risk Management Trust. In discussion, Houston expressed the opinion that he
thinks the board owes it to the public to take the two lowest bids in each category. After
a lengthy discussion, and after presentations by Lynn McCoy and Van Haddick, Safdie
made and R. Smith seconded an amendment to the motion to have the contract
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specifically state that the quoted rates will be locked in for a three-year period. Further
discussion was had.
ROLL CALL VOTE
ON AMENDMENT: Safdie (mover-yes)
R. Smith (seconder-yes)
Houston (yes), Davis (yes)
Randolph (no), M. Smith (yes)
Hale (yes), Schlafer (yes)
Chairman Parris (yes)
MOTION: Carried (8-yes, 1-no)
ROLL CALL VOTE ON
ORIGINAL MOTION
AS AMENDED: Schlafer (mover-yes)
Hale (seconder-yes)
Safdie (yes), R. Smith (yes)
Houston (no), Davis (yes)
Randolph (no), M. Smith (yes)
Chairman Parris (yes)
MOTION: Carried (7-yes, 2-no)
Item 6 - Approval of Energy Solution Proposal: Chairman Parris stated that the board
has had ample time and opportunity to study the materials that have been presented;
therefore, the vote will be done by ballot, choosing one company of the four. The two
companies that have the most votes by the board will have an opportunity to answer any
questions the board may have during discussion. The final decision will also be made by
ballot vote, choosing one of the top two. (No board member had any questions.) (Ballots
were distributed to board members.)
A. Top Two Vote: (See Exhibit #4)
1. TAC: Houston, Safdie, Randolph, Davis
2. Seimens: None
3. Johnson Control: Schlafer, Hale
4. Trane: R. Smith, Chairman Parris, Davis
(TAC, 4 votes; Trane, 3 votes; Johnson Control, 2
votes)
B. Top One Vote: (See Exhibit #5)
1. TAC: Randolph, Safdie, Houston, M. Smith
2. Trane: Chairman Parris, Hale, Schlafer, R. Smith,
Davis
(Trane, 5 votes; TAC, 4 votes)
(Break: 8:00 to 8:15; M. Smith left meeting at the break)
Item 7 - Director of Schools Report
A. Approval of 2008-09 Budget: (See Exhibit # 6) Ms.
Randol passed around new pages reflecting changes/corrections that have been made to
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the budget. Ms. VanWinkle asked that the following new pages be inserted into the
budget that was given to the board last month: Pages 2, 14, 16, 17, 20, 21, 23. Hale
made and Schlafer seconded a motion to approve the budget as presented by Ms.
VanWinkle.
ROLL CALL VOTE: Hale (mover-yes)
Schlafer (seconder-yes)
Houston (yes), Safdie (yes)
R. Smith (yes), Davis (yes),
Randolph (yes), Chairman Parris (yes)
(M. Smith absent for remainder of meeting)
MOTION: Carried unanimously
B. FYI: (See Exhibit #7
1. TSBA Code of Ethics will be on agenda next month
Item 8 - School Board Committees
A. Committee Reports: (none)
1. Building Committee: Schlafer reported that this
committee met last evening for about 1-1/2 hours, with one item on the agenda – a
creative, innovative way to construct a school building with substantial energy savings.
He had a sample of the construction of a wall that could be used (a wall filled with
concrete and rebar). He was very impressed with the product. These forms are called
ICF Insulated Concrete Forms. This company will attend the next board meeting with a
very brief presentation of their product.
B. Committee Appointments/Review (none)
C. Policy Committee Meeting – Monday, July 14 at 4:30 p.m.
Item 9 - Business Manager Report
A. Approval of Budget Amendments: (See Exhibit 8)
1. Pre-K, $70,886,74
2. Maintenance, $3,000.00
3. Operation of Plant, $11,900.00
Hale made and Schlafer seconded a motion to approve the three Line Item Budget
Amendments as presented, as per Exhibit #8 .
ROLL CALL VOTE: Hale (mover-yes)
Schlafer (seconder-yes)
Randolph (yes), Davis (yes)
R. Smith (yes), Safdie (yes)
Houston (yes), Chairman Parris (yes)
B. Monthly Financial Report: (See Exhibit #9) Ms. Randol
reported that in the Local Option Sales Tax, we are over $400,000 in the red. It is
anticipated that as of July 1, we will be $450 to $500,000 short. Ms. Randol is of the
understanding that the county will have to come up with this money. Ms. VanWinkle
stated that it is estimated that the board will spend its Fund Balance down to about $2.0
Million.
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Item 10 - Approval of Grant Applications: (See Exhibit #10) Hale made and
Randolph seconded a motion to approve Item #10, A, B, and C, as per Exhibit #10.
A. 21st CCLC Grant:
B. Education of Homeless Children & Youth Grant Proposal
C. Coordinated School Health & Pre-K Lottery Continuation
Grants
VOICE VOTE: Hale (mover-yes)
Randolph (seconder-yes)
All ayes
MOTION: Carried unanimously
Schlafer expressed his appreciation to the folks that have put these grants together; there
is a lot of work involved.
Item 11 - School Nutrition Program: (See Exhibit #11) Schlafer made and Randolph
seconded a motion to approve Item #11-A, B, C, and D, as presented, as per Exhibit #11.
Everyone thanked Ms. Hamby for the superb work she has done with this program.
A. Approval of School Nutrition 2008-2009 Agreement
Package and Free/Reduced Meal Package
B. Approval of Central Cafeteria Fund Statement & 2008-09
Budget
C. Approval of Revised CCSNP Pay Scale
D. Approval of Line Item Budget Amendment
ROLL CALL VOTE: Schlafer (mover-yes)
Hale (seconder-yes)
Randolph (yes), Davis (yes)
R. Smith (yes), Safdie (yes),
Houston (yes), Chairman Parris (yes)
MOTION: Carried unanimously
Item 12: Approval of 2008-2009 Family Resource Center Re-Application for
Funding: (See Exhibit #12) Randolph made and R. Smith seconded a motion to
approve the re-application for funding as per Exhibit #12.
VOICE VOTE: Randolph (mover-yes)
R. Smith (seconder-yes)
All ayes
MOTION: Carried unanimously
Item 13 - Discussion of Propane School Buses: (See Exhibit #13) Mr. McAnally
reported that although he has not done all the research on propane buses, what he has
learned seems to be favorable. The propane buses will be more expensive, but the fuel
will be cheaper (over $1.00 per gallon cheaper). He asked to be allowed permission to
apply for a grant to purchase some propane buses, the number to be decided later. After
discussion, Hale made and R. Smith seconded a motion to allow Mr. McAnally to apply
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for a grant to purchase, at his discretion, a number of propane buses, as per Exhibit #13.
Further discussion was had.
VOICE VOTE: Hale (mover-yes)
R. Smith (seconder-yes)
All ayes
MOTION: Carried unanimously
SECOND READING ON POLICIES: (See Exhibit #14)
Item 14 - Approval of 2nd Reading on Attendance (6.200)
Item 15 - Approval of 2nd Reading on Interrogations and Searches (6.303)
Item 16 - Approval of 2nd Reading on Bus Conduct (6.308)
Item 17 - Approval of 2nd Reading on Dress Code (6.310)
Item 18 - Approval of 2nd Reading on Corporal Punishment (6.314)
Item 19 - Approval of 2nd Reading on Suspension/Expulsion/Remand (6.316)
Item 20 - Approval of 2nd Reading on Student Disciplinary Hearing Authority (6.317)
Item 21 - Approval of 2nd Reading on Emergency Allergy Response Plan (6.412)
FIRST READING ON POLICIES: (See Exhibit #15)
Item 22 - Approval of 1st Reading on School Board Meetings (1.400)
Item 23 - Approval of 1st Reading on Physical Examinations and Immunizations (6.402)
Item 24 - Approval of 1st Reading on Student Social Services (6.407)
Item 25 - Approval of 1st Reading on Homeless Students (6.503)
Item 26 - Approval of 1st Reading on Married and/or Pregnant Students (6.501)
Hale made and Schlafer seconded a motion to approve Items #14 through #21 (2nd reading on
policies) and Items #22 through #26 (2nd reading on policies), as per Exhibits #14 and #15. After
a discussion concerning Item #14 (2nd reading on Attendance, 6.200) regarding excused and
unexcused absences, Schlafer made and Safdie seconded an amendment to the motion to send
Policy #6.200 (Attendance) back to the policy committee for further review.
VOICE VOTE ON
AMENDMENT: Schlafer (mover-yes)
Safdie (seconder-yes)
All ayes
MOTION: Carried unanimously
In discussion of Policy 6.501, Married and/or Pregnant Students, Ms. VanWinkle stated that the
language regarding a dependent child being brought onto school premises for the purpose of child
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care is being removed in order that some sort of day care for such children may be implemented at
some future time, and this language would prevent that.
VOICE VOTE ON
ORIGINAL MOTION
AS AMENDED: Hale (mover-yes)
Schlafer (seconder-yes)
All ayes
MOTION: Carried unanimously
Item 27 - Consent Agenda
A. Approval of Disposal of Surplus Property: (See Exhibit # 16)
1. South Cumberland
2. School Nutrition Program
B. Approval of Contracts: (See Exhibit #17)
1. Homestead with Lifetouch Photography
2. Martin with Lifetouch Photography
3. Stone with Lifetouch Photography
C. Approval of Volunteers: (See Exhibit #18)
1. CCHS
2. North Cumberland (Removed from agenda for more paperwork)
D. Approval of Fundraisers: (See Exhibit #19)
1. Homestead with Sally Foster
2. Homestead with Mountain Empire Promotions
Hale made and Safdie seconded a motion to approve Item #27, Consent Agenda, - A, B, C, and D,
as per Exhibits #16, 17, 18 and 19.
VOICE VOTE: Hale (mover-yes)
Safdie (seconder-yes)
All ayes
MOTION: Carried unanimously
Item 28 - Other Old Business
A. Transfer of Students: (See Exhibit #20)
1. Letter requesting transfer of student: Safdie made and Schlafer
seconded a motion to approve the transfer as per Exhibit #20.
VOICE VOTE: Safdie (mover-yes)
Schlafer (seconder-yes)
(8-ayes, Houston-no)
MOTION: Carried (7-yes, 1-no)
B. Safdie’s Happy Birthday: Everyone wished Robby a Happy Birthday,
since this will possibly be the last birthday he will have while serving on the board.
C. Board of Distinction: Schlafer asked for a monthly up-date on the
status of regaining a Board of Distinction rating. He asked to have the up-date put in the FYI
packet each month.
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D. Consideration of a Timed Agenda: Schlafer asked to at least
experiment with a timed agenda.
E. Change of Meeting Dates: (September, November, and December)
Chairman Parris stated that these meeting dates will be changed at a later time.
F. Paperless Meetings (e-meeting concept): Schlafer suggested that this
be experimented with at some point in the future. This would save money and make everyone
more efficient.
G. Guidelines on Ceiling Paint for CCHS: Houston reported that no
bids were submitted for this job. Mr. Steve Smith, maintenance supervisor, stated that all painters
have told him they do not want the liability of doing sandblasting on the ceiling to remove the old
paint down to the original surface. He thinks he may be able to get bids on scraping the old paint
off, but no sandblasting bids. A lengthy discussion was had, after which Safdie made and
Houston seconded a motion to have Mr. Smith re-write the specs to include a 2-year warranty for
paint peeling.
VOICE VOTE: Safdie (mover-yes)
Houston (seconder-yes)
All ayes
MOTION: Carried unanimously
H. Mr. Janeway: Safdie thanked Mr. Janeway, who will be taking his
nd
place as the 2 District school board member in September, for sitting through the meeting
tonight.
I. Issue of Zoning: This is being sent back to the policy committee; that
committee will meet on July 14th.
J. Date for Retreat: After a lengthy discussion to try to set a date for the
retreat, no date was set; Chairman Parris will set the date later and notify board members.
K. Public Meeting for discussion of Budget: This meeting was set for
July 8th at 6:00 p.m. at Martin Elementary School.
Questions from Media: (None)
(Four (4) tapes dated 6/26/08 are marked as Exhibit 21)
Adjournment: Randolph made and Parris seconded a motion to adjourn.
VOICE VOTE: All ayes
MOTION: Carried unanimously
(WHEREUPON, the meeting was
adjourned at the approximate hour
of 9:45 p.m.)
(Continued on Page 10)
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(Minutes of June 26, 2008 continued from Page 9)
______________________________
Ms. Aarona VanWinkle
Director of Schools
_____________________________
Ms. Shirley Parris
Chairman
I, Virgie Lotze, do hereby certify that I reported the foregoing minutes and that I delivered
said minutes to the office of the Director of Schools on July 10, 2008.
______________________________
Virgie Lotze
Court Reporter and Notary Public
at Large for the State of Tennessee
(My Commission expires 6/6/11)
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