EWB-UK Risk Register 060207_0 by shuifanglj

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									EWB-UK RISK REGISTER
INSTRUCTIONS FOR USE

To sort by area, click the arrow next to 'Area' in cell A1 and choose an area

To add a new risk, click the 'Add new risk' button at the top of the sheet to clear all filters, then move to the first available white cell a

Choose likelihood and impact level from the drop down menus in columns F and G - this will automatically calculate the overall risk

Guidelines for magnitudes for Impact column:

Very High               Occurence would threaten EWB-UK's existence - eitherthrough bankruptcy, lawsuit, or extreme negative pub

High                    Occurence would severely impact on all EWB-UK's operations through loss of credibility, substantial financia

Medium                  Occurence would be a major barrier to between 1-3 of EWB-UK'smain programme areas from proceeding

Low                     Occurence would be a major barrier to 1 of EWB-UK's mainprogramme areas from proceeding

Very Low                Occurence would impede progress on 1 of EWB-UK's mainprogramme areas but will not prevent major activ

Do not delete anything in column H! If you do by accident, drag the formula down from the cell above.

To resort risks by the magnitude of overall risk, click the button 'Sort by Overall Risk' at the top of the sheet - do this after adding ne

Don't worry too much about the ID codes in column B - however, if you can, give each risk a unique identifier starting with the first tw
ie. the 8th risk in the placements area - PL8
ll filters, then move to the first available white cell and enter the risk in that row

G - this will automatically calculate the overall risk in column H



ough bankruptcy, lawsuit, or extreme negative publicity

ions through loss of credibility, substantial financial loss or negative publicity

B-UK'smain programme areas from proceeding

nprogramme areas from proceeding

nprogramme areas but will not prevent major activities from proceeding



isk' at the top of the sheet - do this after adding new risks to the register

each risk a unique identifier starting with the first two letters of the area
                                                    Impact            Potential   Likelihood    Impact
                                                                     Legal Action                Level

Area          ID   Identified Risk
                           Lack of
                      communication           Loss of members
       IT      IT8   between members            due to lack of           No          High        High
                    due to inadequate IT         involvement
                       infrastructure


                                                 Low quality
                    Lack of Reporting or       decisions made;
Governance GO3                                                           Yes         High        High
                        Information              Board loses
                                                effectiveness




                                             Students in
                  No officer in charge of
                                              emergency
                  placements available
Placements    PL3                         situations will not            Yes         High        High
                    in UK throughout
                                           have a point of
                         summer
                                               contact



                                                    NGO and
                                               beneficiary needs
                     Can't find enough         not met, damage
                     quality students to       to reputation and
Placements    PL8                                                        No          High        High
                         undertake             credibility, future
                        placements                 skilled and
                                              experienced EWB
                                              volunteer base lost
                                               Management are
                                              not involved in the
                                                preperation and
                      Inability to fill key
  Human                                       feel no ownership
              HR1      positions on the                                  No          High        High
 Resourcing                                     of the long term
                     National Executive
                                               strategy. Inability
                                              to meet charitable
                                                     objects

                                               Unable to secure
                                              more core funding
                                              or maintain current
                                               funding streams
                        Charity Lacks          due to inability to
Governance GO1                                                           No        Medium      Very High
                          Direction              present future
                                               strategy. Mission
                                               drift; Beneficiary
                                                needs not met;
                                              Loss of reputation.
                                          EWB-UK held
                   Professional advice legally responsible -
                   being misinterpreted    Legal action,
Placements   PL4      or misused by     reputation risk. PN     Yes   Medium      Very High
                   placement students     member - legal
                   whilst on placements     action for
                                        misleading advice




                   Breach of Health and Financial Penalties
  Legal      LE4                                                Yes   Very High   Medium
                     Safety Act 1974    or Loss of Licence


                      Poor cash flow         leads to going
 Finance     FI2                                                      Medium      Very High
                        monitoring          concern issues.

                                            Bankruptcy of
Big Event    BE3      Financial Loss         subsidiary               Medium      Very High
                                              company
                                               Operational
                                           leaders of charity
                                          are not involved in
                     Inability to find       the preperation
 Human
             HR8 suitable persons to fill      and feel no      No    Medium      Very High
Resourcing
                       CEO roles            ownership of the
                                          long term strategy.
                                            Inability to meet
                                           charitable objects

                   Placements selected
Placements   PL9    are not in line with                                High      Medium
                   donor requirements
                                           Loss of key skills
                                           and knowledge of
 Human
             HR4    High staff turnover       the charity.      No      High      Medium
Resourcing
                                          Decisions taken
                                           without proper
                                        authorisation, and /
                                         or key processes
                                         not carried out or
 Human            Lack of awareness of
              HR5                             completed            No   Medium    High
Resourcing        systems and policies.
                                         incorrectly, which
                                            could lead to
                                          financial loss or
                                             reputational
                                               damage.

                                          Inability to
                                       generate further
                  Lack of management
Fundraising   FU2                      donations from              No    High    Medium
                        accounts
                                     large organisations
                                      and grant funding.




                                                   Lack of
                    Inadequate systems
                                               accountability
                     in place to support
 Finance      FI1                           leads to a qualified        Medium    High
                    financial activities of
                                            audit / independent
                      the organisation.
                                              review opinion.




                                             Poor decisions
                                            lead to financial
                     Inadequate financial loss or adversely
 Finance      FI3                                                       Medium    High
                    information available.   impact on the
                                            ability to further
                                           charitable objects.

                                          Inability to
                                       generate further
                  Poor management of
Big Event     BE1                      donations from                    High    Medium
                       accounts
                                     large organisations
                                      and grant funding


                    Lack of interest from     Event will not
Big Event     BE5                                                       Medium    High
                       other parties            happen
                                            Legal action by
                                           affected person/s
                       Unauthorized
                                            for Inadequate
    IT        IT2      Personal Data                             Yes   Medium        High
                                            data protection
                       Dissemination
                                             measures and
                                           breaking the DPA
                       Breakdown of
                                            Loss of potential
Fundraising   FU7     relationship with                          No    Medium        High
                                               revenue
                            donor
                   Accepting donations
                                           Loss of potential
                      which require
Fundraising   FU6                         revenue, damage        Yes   Medium        High
                  unrealistic operational
                                             to reputation
                     commmitments

                                           Operations cannot
                     Not achieving
                                            go ahead as per
Fundraising   FU1 budgeted fundraising                           No    Medium        High
                                            plan, damage to
                        targets
                                               reputation

                         Incorrect
                    Branding/Disclaimer       Confusion of
 Publicity    PU5                                                No    Very High     Low
                        etc used on            members
                        publications




                    Placement students       EWB-UK held
                        caught up in         responsible for
Placements    PL5   dangerous security         placement         Yes     Low       Very High
                     situation whilst on   students welfare -
                        project work           negligence




                                              EWB-UK held
                     Injury or fatality to
                                            liable for work of
                    member of the public
                                                students,
Placements    PL6    due to work where                           Yes     Low       Very High
                                               professional
                    placement students
                                           advice, negligence
                       were involved
                                             in NGO choice.
                                           Knowledge and
                      Loss of technical
                                          experience lost -
 Bursaries     BU5     knowledge and                               No     Very High    Low
                                          harder to improve
                   reports from bursaries
                                              scheme
                    Adverse Publicity as
                      a result of poorly     Reputation
 Publicity     PU3                                                 No     Medium      Medium
                     written/misleading       Damage
                    article/press release


                   Professional Network
Professional            activity may          Loss of student
               PN6                                                 No     Medium      Medium
  Network            overshadow the             members
                      student group



Professional      Un-controlled growth Possible dilution of
             PN11                                                  No     Medium      Medium
  Network               of PN              PN value



                                               EWB-UK held
                                               responsible for
                      Injury to EWB-UK
Placements     PL1                               placement         Yes    Medium      Medium
                      placement student
                                             students welfare -
                                                 negligence



                     Breach of Companies Financial Penalties
   Legal       LE2                                                 Yes    Medium      Medium
                          Act 2006       or Loss of Licence

                       Breach of Data    Financial Penalties
   Legal       LE3                                                 Yes    Medium      Medium
                     Protection Act 1998 or Loss of Licence

                   Ineffective project and
                        administration
 Human
               HR2 coordination between                            No     Medium      Medium
Resourcing
                       CEO's based in
                    different universities
                       Compliance with
                     regulatory reporting
                                               Financial loss
                        requirements
  Finance      FI7                           through fines for    Maybe   Medium      Medium
                          (Charities
                                             non-compliance
                      Commission and
                     Companies House).
                                  Management lose
                                     ownership;
                                    Management
                 Board Dictates
Governance GO5                      unhappy with                   No     Medium      Medium
               Charity Management
                                  board; Board lose
                                   perspective and
                                    effectiveness
                      Insufficient reserves
                      held to meet existing
                                              Inability to further
  Finance      FI4      commitments or                                     Medium   Medium
                                              charitable objects
                        respond to new
                         opportunities.
                                               Legal action by
                      Viruses Transmitted     affected person/s
     IT        IT1    From the EWB-UK          for Inadequate        Yes   Medium   Medium
                      Webmail Addresses        virus protection
                                                  measures
                   Ineffective project and
                       administration
 Human
               HR7 coordination between                              No    Medium   Medium
Resourcing
                      a decentralised
                     National Executive
                                          Mission drift;
                    Project work
                                        Beneficiary needs
Placements PL10 proposed is not in line                              No    Medium   Medium
                                         not met; Loss of
                    with strategy
                                            reputation
                         Relationship          Harder to expand
  Training     TR11     breakdown with        scheme as trainers     No    Medium   Medium
                            trainers             not available
                                              Programme
                       EWB-UK loses            Failures,
 Publicity     PU2 potential funding due      Reputation             No     Low      High
                   to ineffective publicity Damage, Loss of
                                             Key Partners



                      Adverse publicity due      Reputation
 Publicity     PU4                                                   No     Low      High
                        to branch actions         Damage




                          Lack of             Loss of or
                    understanding from      inappropriate
Professional
               PN9 EWB Branch of PN          engagement              No     High     Low
  Network
                        capability,        between PN and
                   opportunities, benefits     branch
                                                Loss of or
                   Uncertainty of PN
                                              inappropriate
Professional      members' role within
             PN10                              engagement           No   High   Low
  Network            EWB Branch
                                             between PN and
                      activities
                                                 branch




                      Fundraising and PN
                                         Missed fundraising
Fundraising    FU5       teams poorly                               No   High   Low
                                            opportunity
                           integrated


                   People suffering from
                     existing illness or
  Training     TR7                                 Minor            No   Low    High
                   condition on EWB-UK
                     Training Course
                                              Loss of regional
                                            reputation; Loss of
  Society
               SS2      Society Failure      region of activitiy;        High   Low
  Support
                                              Loss of pool of
                                                 volunteers


                                           EWB-UK gets bad
                    Companies objecting
                                             reputation. Staff
                   to their resources and
                                           stopped from doing
Professional        staff time being used
               PN3                          EWB related work        No   Low    High
  Network           for non-project / non-
                                            while in the office,
                      company specific
                                                company
                             work
                                            withdraws support



                      National Executive
                                            Innefective project
 Human                    continuity -
               HR3                          and administration      No   Low    High
Resourcing              Responsibility
                                               coordination
                           handover

                                   Board decisions
                                     and direction
               Charity Management
Governance GO6                    ineffective; loss of              No   Low    High
                Bypasses Board
                                  strategic and legal
                                       oversight



                                               Restriction of
                    Dependence on a
                                              activities on the
Fundraising    FU3 small number of large                            No   Low    High
                                              loss of one key
                          donors
                                                   donor.
                                            Restriction of
                    Dependence on a
                                           activities on the
Finance     FI5      small number of                                  Low   High
                                           loss of one key
                     income sources
                                                donor.




                                           Financial loss /
Finance     FI6       Fraud or error        reputational              Low   High
                                              damage




                  Funded project does      Potential loss of
Bursaries   BU4                                                 Yes   Low   High
                     not go ahead              funds

                                        Damage to EWB-
                                        UK's ability to raise
Big Event   BE2     Poor publicity                                    Low   High
                                        funds and operate
                                            in general
                                          Event will not
                Verbal expressions of
                                         happen or be as
Big Event   BE6    interest are not                                   Low   High
                                          successful as
                translated into reality
                                             possible




                                              Reputation
                    Serious Injury on          damage,
                    EWB-UK Training         Attendance of
Training    TR3                                                 Yes   Low   High
                    Course (ie: major       future training
                         burn)                 courses
                                            compromised
                                          Loss of confidence
                                               in EWB
    IT       IT3     Website Hacked          seriousness,       No    Low   High
                                          Impact depending
                                              on damage


                                            Legal action by
                                           affected person/s
                                            for Inadequate
                   Internal Information
                                            data protection
    IT       IT4    Made Available To                           Yes   Low   High
                                            measures and
                          Public
                                          breaking the DPA,
                                          loss of confidence,
                                          reputation damage

                                          Loss of important
                                          publicly avaliable
                      Website Server    information, loss of
    IT       IT5                                                No    Low   High
                          Failure           confidence in
                                          EWB, reputation
                                              damage
                                          Loss of important
                                          correspondence,
    IT       IT6     Mailserver Failure                         No    Low   High
                                         loss of confidence
                                               in EWB
                                          Loss of important
                                          publicly avaliable
                      Loss of System    information, loss of
    IT       IT7                                                No    Low   High
                   Information and Data     confidence in
                                          EWB, reputation
                                              damage



                 Adverse publicity as a      Damage to
                  result of problems         reputation,
Placements   PL2 experienced by EWB          difficulty in      No    Low   High
                    volunteers on          obtaining future
                     placements.                funds



                                           Damage to
                                            reputation,
                                            difficulty in
                                         obtaining future
                     Can't find enough
                                          funds, loss of
Placements   PL7 approprate projects to                         No    Low   High
                                        knowledge in ex-
                 fill placements budget
                                            placement
                                        students who do
                                        not have projects
                                            to manage
                      Loss of technical       Knowledge and
                       knowledge and         experience lost -
Placements PL12                                                      No     High     Low
                        reports from         harder to improve
                         placements              scheme
                     Training Courses
                                            Loss of
                      might affect the
  Training     TR1                       members/enthusia            No     Low     Medium
                   volunteers perception
                                              sm
                   of development work.

                      Food poisoning on
  Training     TR6    EWB-UK Training               Minor            No     Low     Medium
                           Course

                                               Minimal use of
                                                  potential
  Society
               SS1     Society Isolation         volunteers;               Medium    Low
  Support
                                                Independent
                                             direction of society
                                              Damage to brand
                                             and organisational
                                                 relationships;
  Society
               SS3    Society Renegade            Independent               Low     Medium
  Support
                                             direction of society;
                                                Loss of pool of
                                                   volunteers
                                         Loss of region of
                                         activitiy; Loss of
  Society          Society Formal Break
               SS4                      pool of volunteers;                 Low     Medium
  Support                  Away
                                            Increased
                                           competition


                                               Loss of potential
  Society             Society - Charity
               SS5                               human and                 Medium    Low
  Support            Conflict of Interests
                                             financial resources




                                                 Loss of PN
Professional
               PN2    Lack of PN activity      members due to        No    Medium    Low
  Network
                                             lack of involvement



                     Breach of Charities     Financial Penalties
   Legal       LE1                                                   Yes    Low     Medium
                         Act 2006            or Loss of Licence

                     Breach of Volunteer Financial Penalties
   Legal       LE7                                                   Yes   Medium    Low
                            Law          or Loss of Licence
                     Trustee Body Lacks         Low quality
Governance GO2                                                       No     Low     Medium
                       Relevant Skills        decisions made
                                            Decisions made
                                            outside of trustee
                    Board Dominated by
Governance GO4                                body; Board        No     Low     Medium
                        Individuals
                                             cannot operate
                                               effectively


                      Acceptance of
                      donations from
                       companies or           Reputational
Fundraising   FU4                                                No     Low     Medium
                  individuals who do not       damage.
                    comply with EWB-
                    UK's code of ethics.


                                          NGO and
                                      beneficiary needs
                  UK based project not met, placement
                 managers abandon     student selection
Placements PL11                                                  No     Low     Medium
                roles halfway through  process poorly
                 placements process managed ,damage
                                      to reputation and
                                          credibility




                      Injury on bursary        Reputation
 Bursaries    BU1                                                Yes    Low     Medium
                       funded project           Damage




                      Not enough good       Value of bursary
 Bursaries    BU2       applications to         scheme           No    Medium    Low
                     allocate all funding     undermined




                     Bursary students        EWB-UK held
                       caught up in          responsible for
 Bursaries    BU3   dangerous security      bursary students     Yes    Low     Medium
                    situation whilst on         welfare -
                       project work            negligence




                                   Key partners lost -
                     Long term
                                   harder to expand
                    relationship
Placements PL13                       placements                 No    Medium    Low
                breakdown with NGO
                                   scheme and build
                      partners
                                       reputation
                                                   Knowledge and
                        Loss of technical         experience lost -
  Training     TR10     knowledge from            harder to expand       No    Medium     Low
                            training             scheme as trainers
                                                    not available


                       Damage to
  Training     TR5 possessions on EWB-                  Minor            No     Low       Low
                    UK Training Course


                      Injury travelling to and
  Training     TR8        from EWB-UK                   Minor            No     Low       Low
                         Training Course
                        Breach of Charity Financial Penalties
   Legal       LE5                                                       Yes    Low       Low
                      Articles of Association or Loss of Licence

                        Breach of Charity        Financial Penalties
   Legal       LE6                                                       Yes    Low       Low
                         Memorandum              or Loss of Licence

                                                 Inability to properly
                                                 organise the event,
                         Lack of human
 Big Event     BE4                                 leading to other             Low       Low
                           resources
                                                    issues such as
                                                     poor publicity




                                                     Reputation
                   Minor Injury on EWB-               damage,
                   UK Training Course              Attendance of
  Training     TR2                                                       No     High    Very Low
                    (ie: cut or bump to            future training
                           head)                      courses
                                                   compromised




                       Lack of feedback &          PN members'
Professional
               PN8        praise on PN            drivers not met,       No    Medium   Very Low
  Network
                         members' work           loss of motivation


                   The PN branch officer
                    might find it hard to
Professional       work with the student Loss of Students-
               PN5                                                       No    Medium   Very Low
  Network           society committee Professionals Link
                      due to age and
                    maturity diversities
                      EWB-UK
                 misperceived as a     Reputation
Publicity   PU1                                     Yes   Very Low   Low
                  corporation due       Damage
                misleading statement


                Loss of possessions
Training    TR4 on EWB-UK Training       Minor      No    Very Low   Low
                      Course
Overall Risk    Risk Controls In          Further Actions         Responsible Officer
                     Place                   Required




                                        IT systems improved,
   High               None               online forums made             IT Officer
                                          more accessible.

                Trustee Monitoring
                Portfolios; Monthly
                Progress Updates;
   High        Website Monitoring;                                     Chair/CEOs
                National Executive
               Attendance to Board
                     Meetings
                                           Projects trustee's
                                           (currently Ruvan
                                        Mendis) direct contact
               Placements officer is       details to also be
                                                                 Projects Trustee, Co-CEO
                currently chosen to     provided to placement
   High                                                            Projects, Placements
               be someone present         students in case of
                                                                  Officer (Hedley Skelton)
                in UK over summer         emergency - if this
                                         person is away or on
                                       holiday, this job must be
                                                covered



                                        Review of publicity for
                                        placements scheme -
   High                                                         Head of projects taskforce
                                       should be considered in
                                          projects taskforce




                                          As per results of
   High                                                             Head of taskforce
                                        resourcing taskforce




                    Charity
                 Memorandum;
                                         Five Year Strategic
   High        Operational Plans;                                      Chair/CEOs
                                          Plan; Vision Brief
               Overall Strategy for
               2006/7 and Beyond
                                      EWB-UK should clarify
                                          its position as a
                                        facilitator, and that
                                      takes no responsibility
                                      on advice. PN member
                                      should clarify the level
                                        of responsibility he
                                       holds on knowledge      Project Managers, Projects
   High                N/A
                                            given. Obtain      Trustee, Co-CEO Projects
                                      Professional Indemnity
                                     Insurance for EWB-UK.
                                             All advising
                                        professionals to be
                                      signed up as EWB-UK
                                        volunteers, but also
                                         carefully selected.
                                       Develop Health and
   High                                                          Company Secretary
                                         Safety Policy
                                        Annual cash flow
                                      budget prepared and        Kim Roach / Caroline
   High                N/A
                                     monitored on a monthly           Windsor
                                             basis.
              The event will not run
                                     Completion of feasibility
   High       unless we are sure it                                  Tom Newby
                                      report and planning.
                   will work.




                                         As per results of
   High                                                           Head of taskforce
                                       resourcing taskforce




Medium/High



                                         As per results of
Medium/High                                                       Head of taskforce
                                       resourcing taskforce
                                       Training of new core
              Some training given -      members in more
              placements selection     internal systems and
Medium/High                                                         CEO's / Core
              weekend, fundraising         policies, well
                   weekend             documented systems
                                            and policies




                                         Production of           Kim Roach / Caroline
Medium/High           N/A
                                      management accounts             Windsor


                                      Improvements made to
                                        systems in place to
                                             include:

                                          - Setting up filing
                                                systems
               Cash book in place     - Additional references
                                                                 Kim Roach / Caroline
Medium/High     and updated on a       in the cash book to tie
                                                                      Windsor
                  regular basis.         back to documents
                                      - Additional information
                                        included in the cash
                                         book to categorise
                                      expenditure / income in
                                       the format required by
                                         statutory accounts
                                      Preparation of monthly
                                      management accounts
                                          with monitoring of
                                                                 Kim Roach / Caroline
Medium/High           N/A               significant variances.
                                                                      Windsor
                                            Circulation of
                                      management accounts
                                             to trustees.


                                         Production of
Medium/High           N/A
                                      management accounts


                                      Event manager must be
                                        recruited (and paid),
               The event cannot
Medium/High                           EWB-UK team must be            Event Team
                   happen
                                       expanded with society
                                              members
Medium/High



                                     Fundraising, PR and
                                                                 Fundraising Trustee,
Medium/High         None              Media Taskforce
                                                               CEO's, Fundraising Officer
                                         Outcomes


              Fundraising trustee   Fundraising Taskforce        Fundraising Trustee,
Medium/High
                 monitoring              Outcomes              CEO's, Fundraising Officer



                                    Fundraising Taskforce        Fundraising Trustee,
Medium/High
                                         Outcomes              CEO's, Fundraising Officer


                                    Our identity needs clear
                                       and transparent
  Medium                            publishing, to all EWB-         Publicity Team
                                        UK and branch
                                           members
                    Security
                 Assessments,
               Security Training
               course, Projects          Blanket Travel
                Review Panel,        Insurance Policy with     Projects Trustee, Co-CEO
  Medium      Placement Student        increased levels of       Projects, Placements
              Selection Process,         cover, Trustee         Officer (Hedley Skelton)
              Follow FCO Advice,      Indemnity Insurance
                NGO + Student
              Agreements, Travel
                   Insurance

                                   Clarification to NGO's
                                 that placement students
                                  are not expert and that
                                       it is the NGO's
                                      responsibility to
               Project selection   evaluate any advice.
              process and review       Public Liability
                                                          Projects Trustee, Co-CEO
               panel, Placement Insurance, Professional
  Medium                                                    Projects, Placements
               student selection Indemnity and Trustees
                                                           Officer (Hedley Skelton)
                process, NGO      Indemnity Insurance to
                  agreement,       be obtained by EWB-
                                      UK. All advising
                                    professionals to be
                                  signed up as EWB-UK
                                    volunteers, but also
                                     carefully selected.
                                    As per results of
           Projects trustee                                  Knowledge Management
Medium                                knowledge
           collating reports                                     taskforce head
                                  management taskforce


                                      PR and Media
Medium                                                      Everyone (needs tightened)
                                   Taskforce Outcomes


         Professional Network
          Branch Officers will
         be attending the local
Medium    Branch meeting to
          make sure they stay
         in touch with student
               members
                                  PN Branch Officers &
Medium    PN Branch Officer       Priti to discuss growth    Priti, PN Branch Officers
                                           control
          Training course at
         Clare Farm, Security     Ensure adequate travel
         Training Course (on      insurance is taken out,
         some placements),        covering volunteeering Placements Officer (Hedley
Medium
           Projects Review             work, ensure              Skelton)
            Panel, Careful        transparency about in-
             selection of          country arrangements
              volunteers

         Email Signatures (In
Medium                              Review of new act          Company Secretary
              Process)

                                      Develop Data
Medium   Online Privacy Policy                                 Company Secretary
                                     Protection Policy


         Key members of the
                                  Telephone and skype
         core are currently all
Medium                             conversations as an             BoT, CEO's
            situated in one
                                   integrated practice.
                location


          Statutory accounts
         prepared and filed in                                Kim Roach / Caroline
Medium
               line with                                           Windsor
            requirements.




         Trustee Role Matrix;
Medium                                                             Chair/CEOs
          Trustee Induction
                                     Reserves policy
                                 eviewed by the trustees
          Reserves policy in      on an annual basis to
Medium                                                               BoT
               place.                check levels are
                                 appropriate for ongoing
                                        activities.


Medium




         Key members of the       Telephone and skype
Medium   core are all situated     conversations as an           BoT, CEO's
            in Cambridge           integrated practise.


                                 Taskforce to review last
Medium                           5 years work and future Head of projects taskforce
                                    projects strategy
                                 More contact during 'off
                                 season', investigate in Head of training taskforce,
Medium
                                     training strategy        training officer
                                         taskforce
                                    Improve publicity
                                     strategy, create
Medium                           database of accessible     Publicity Officers
                                 publicity material, EWB
                                          bulletin

              Affiliation
         Agreement, National
             Conference,          Society Publicity and     Publicity Team/Branch
Medium
         Frequent Presidents      Branding Guidelines               Support
          Meetings, Society
           Support Material

                                 Continued engagement
                                    between Priti and
                                  Branch with regard to
          PN Branch Officer                 PN
           Roles Summary          Continued discussion
                                                           Priti, PN Branch Officers,
Medium      Sheet + Priti's       between PN Branch
                                                                   PN Members
             Liaison with         Officer, PN Members
              Branches            and Branch, Branch
                                   officer contacts and
                                    Branch presidents
                                  attend training event
                                     PN Branch officer
                                   contact with other PN
          PN Branch Officer
                                    members and EWB
           Roles Summary
                                  Branch to discuss roles      PN Branch Officers, PN
Medium      Sheet + Priti's
                                   and opportunities etc,      Members, Branch Chair
           Liaison with PN
                                  Branch officer contacts
           Branch Officers
                                  and Branch presidents
                                   attend training event
                                   PN members more
                                  actively encourage to
                                  partake in fundraising      Priti, PN Branch Officers,
Medium           N/A
                                    and lobbying their            Fundraising Team
                                  companies to donate
                                          money
              Make sure
          participants make
Medium       any special                                              Training
         conditions aware to
           the organisers
          Regional Support
         Officers; Presidents       Society Committee
Medium                                                          Core Support Officer
          Training; Support              Training
               Material

            Widely publicize
         benefits of EWB-UK
          involvement for the
         company, e.g. good Ongoing awareness of
Medium      CSR (corporate       issues. Advise               PN Branch officer for area
         social responsibility). members of PN
            Attempt to seek
         more formal support
             from company

         Extensive handover
          periods depending
Medium   on the responsibility,                                        CEO's
         Close monitoring by
              the CEO's


         Trustee Monitoring
Medium                            Management Induction               CEOs/Chair
             Portfolios


                                   Maintain relationship
                                      with key donors,
                                  partculary by ensuring
         Good relationships       all approaches are co-
Medium    developed with          ordinated by the core.       Kim Roach / Jo da Silva
             donors.
                                     Actively explore
                                  possibilities to increase
                                       key donors.
                                 Maintain relationship
                                    with key donors,
                                partculary by ensuring
          Good relationships    all approaches are co-
Medium     developed with       ordinated by the core.      Kim Roach / Jo da Silva
              donors.
                                  Actively explore
                               possibilities to increase
                                    key donors.
                                    Improvements to
                                  segregation of duties
                                     around financial
                               systems for the core (for
                                  example, opening of
                                post, posting income to
                                 ledger and banking of       Kim Roach / Caroline
Medium           N/A
                                   cash carried out by            Windsor
                                  separate individuals)

                               Instructions for financial
                                    systems for the
                                societies posted on the
                                        website.
                                   Investigate better
                                financial controls and
Medium                                                         Bursaries officer
                                 project reporting for
                                       bursaries


Medium


                                Verbal expressions of
          The event cannot       interest need to be
Medium                                                           Event Team
              happen             changed to official
                                expressions on paper
                                 Risk assessment of
                              training exercise carried
                                out, Participants have
                              all read the assessment
                                 and informed on the
                                risks, Accident Action
         Casual monitoring by Plan, Qualified Health
Medium                                                             Training
              trainers,           and Safety Officers
                                    present, Careful
                                 selection of Training
                               Professionals. Develop
                                and Implement Clear
                                   Health and Safety
                                         Policy
Medium




Medium




Medium




Medium




Medium



               Security
            Assessments,
          Security Training
          course, Projects           Blanket Travel
           Review Panel,         Insurance Policy with
                                                          Stephen Jones, Ruvan
Medium   Placement Student         increased levels of
                                                                 Mendis
         Selection Process,          cover, Trustee
         Follow FCO Advice,       Indemnity Insurance
           NGO + Student
         Agreements, Travel
              Insurance


            Recruitment of
         strong projects team
              at National        Outcomes of projects
Medium                                                   Head of projects taskforce
             Conference,              taskforce
          management from
         core projects officer
                                        As per results of
               Projects trustee                              Knowledge Management
 Medium                                   knowledge
               collating reports                                 taskforce head
                                      management taskforce


                Training events
Low/Medium   carefully planned and
                  Organised

             It is explained to all
             Trainees/Volunteers
Low/Medium                                                          Training
             that EWB-UK is not
                  responsible.
              Regional Support
             Officers; Presidents
Low/Medium    Meeting; National       Promote Website Use     Core Support Officer
             Conference; Inter-
              Society Dialogue

               Society Affiliation
              Agreement; Charity
             volunteers recruited Branding Guidelines;
Low/Medium                                                    Core Support Officer
             from around the UK; Fundraising Guidelines
             National Conference;
               Society Support;

              Charity volunteers
                recruited from
Low/Medium     around the UK;                                 Core Support Officer
             National Conference;
               Society Support;
              Charity volunteers
                 recruited from
                around the UK;
Low/Medium                                                    Core Support Officer
               Society Affiliation
             Agreement; National
                  Conference
                  PN members
               involvement at a
                                      Investigation into
                branch level, as
                                   creation of established
Low/Medium   project reviewers. PN                            PN officer at the NE
                                         PN regional
              members invited to
                                        communities
                training events,
                  seminars etc

Low/Medium                              Review of new act      Company Secretary


Low/Medium   Volunteer Agreement                               Company Secretary

               Target Trustee
Low/Medium                              Board Skills Audit       Trustee Chair
               Backgound Mix
                                     Evidence based policy
                 Structured          making is implemented
              Taskforces; Inter-        in BOT decisions,
Low/Medium                                                            Trustee Chair
                   Board             action and conclusions
               Communication           of task forcesa and
                                          strategy groups


                 Vetting of all
             potential new donors
Low/Medium    to ensure that they
              comply with EWB-
             UK's code of ethics.




              Management from
Low/Medium                                                         Core projects officer
             core projects officer




                                         Considering
                                   competence of bursary
                 Clarifying with
                                      applicants to handle
              student that EWB-
                                   risks of project, wait for
Low/Medium   UK is not responsible                            Bursaries Officer, Trustee
                                   BWB report on liability if
                for them or the
                                    only acting as funding
              project in any way
                                        body. Trustees
                                     Indemnity Insurance.

                                                                Head of projects/bursaries
Low/Medium                              Publicity strategy
                                                                        taskforce

                                         Considering
                                   competence of bursary
                                      applicants to handle
                 Clarifying with   risks of project, wait for
              student that EWB- BWB report on liability if
                                                                   Bursaries Trustee,
Low/Medium   UK is not responsible only acting as funding
                                                                    Bursaries Officer
                for them or the         body. Trustees
              project in any way     Indemnity Insurance.
                                    Legal advice on travel
                                    insurance position for
                                       bursary students.
                                     NGO feedback forms,
                                     more contact during 'off
Low/Medium                           season', investigate in Head of projects taskforce
                                        projects strategy
                                            taskforce
                                        As per results of
                                                                Knowledge Management
Low/Medium                                knowledge
                                                                    taskforce head
                                      management taskforce


             It is explained to all
             Trainees/Volunteers
             that EWB-UK is not
   Low                                                                 Training
             responsible for loss
                 or damage of
                personal items.

   Low                                                                 Training


   Low                                                            Company Secretary


                                      Develop Membership
   Low                                                            Company Secretary
                                           Database


               The company is
                                       Purchase of "off-the-
             subsidiary in order to
   Low                                 shelf" company and            Tom Newby
               isolate EWB-UK
                                       transfer to EWB-UK
                 from damage.


                                       Risk assessment of
                                    training exercise carried
                                      out, Participants have
                                    all read the assessment
                                       and informed on the
                                      risks, Accident Action
                                      Plan, Qualified Health
   Low       Minor first aid if any                                    Training
                                        and Safety Officers
                                          present, Careful
                                       selection of Training
                                     Professionals. Develop
                                      and Implement Clear
                                         Health and Safety
                                               Policy

                                      Brief branch guidance
                                        on how to use PN,
                                                              PN officer, Publicity Team,
   Low                N/A             Branch officer contacts
                                                                      Branches
                                      and Branch presidents
                                       attend training event




   Low                                                          PN offficer at the CORE
Low


      It is explained to all
      Trainees/Volunteers
      that EWB-UK is not
Low                            Training
      responsible for loss
          or damage of
         personal items.
  Next Date of Review

                              Likelihood   Risk     Overall
                              Number       Number   Number    Very High High


                                   4          4        16




        12/1/2007                  4          4        16




April 07 - during placement
                                   4          4        16
  logistics set-up period




 Trustees meeting (Apr)            4          4        16




                                   4          4        16




         4/1/2007                  3          5        15
            3   5   15




            5   3   15



            3   5   15



2/11/2007   3   5   15




            3   5   15




            4   3   12




            4   3   12
            3   4   12




            4   3   12




            3   4   12




            3   4   12




            4   3   12




2/11/2007   3   4   12
                      3   4   12




                      3   4   12



                      3   4   12




                      3   4   12




                      5   2   10




May/June - prior to
placement students    2   5   10
     departure




May/June - prior to
placement students    2   5   10
     departure
Trustees meeting (Feb)   5   2   10



                         3   3   9




                         3   3   9




                         3   3   9




 May/June - prior to
 placement students      3   3   9
      departure




                         3   3   9


                         3   3   9




                         3   3   9




                         3   3   9




      12/1/2007          3   3   9
                         3   3   9




                         3   3   9




                         3   3   9




Trustees meeting (Apr)   3   3   9



Trustees meeting (Apr)   3   3   9




                         2   4   8




                         2   4   8




                         4   2   8
            4   2   8




            4   2   8




            2   4   8




2/1/2008    4   2   8




            2   4   8




            2   4   8




12/1/2007   2   4   8




            2   4   8
            2   4   8




            2   4   8




            2   4   8



            2   4   8



2/11/2007   2   4   8




            2   4   8
                          2   4   8




                          2   4   8




                          2   4   8




                          2   4   8




                          2   4   8




Projects selected on 13
  Jan - report at next    2   4   8
trustees meeting (Feb)




Trustees meeting (Apr)    2   4   8
Trustees meeting (Feb)   4   2   8




                         2   3   6




                         2   3   6




      2/1/2008           3   2   6




      3/1/2007           2   3   6




      2/1/2008           2   3   6




      2/1/2008           3   2   6




                         3   2   6




                         2   3   6


                         3   2   6


      2/1/2007           2   3   6
        12/1/2007             2   3   6




                              2   3   6




                              2   3   6




                              2   3   6




 Trustees meeting (Apr)       3   2   6




May/June - prior to bursary
                              2   3   6
   students departure




 Trustees meeting (Apr)       3   2   6
Trustees meeting (Feb)   3   2   6




                         2   2   4




                         2   2   4


                         2   2   4


                         2   2   4




      2/11/2007          2   2   4




                         4   1   4




                         3   1   3




                         3   1   3
1   2   2




1   2   2



        0
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0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
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0
0
0
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0
0
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0
0
0
0
0
0
0
0
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0
0
0
0
0
Medium   Low   Very Low

								
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