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OFFICIAL MINUTES OF THE MANASSAS PARK GOVERNING BODY MEETING HELD

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OFFICIAL MINUTES OF THE MANASSAS PARK GOVERNING BODY MEETING HELD Powered By Docstoc
					OFFICIAL MINUTES OF THE REGULAR MEETING OF THE MANASSAS PARK
GOVERNING BODY HELD ON WEDNESDAY NOVEMBER 3, 2010 AT 7:00 PM AT
MANASSAS PARK CITY HALL, ONE PARK CENTER COURT, MANASSAS PARK,
VIRGINIA

1. Roll Call:          Bryan E. Polk, Vice Mayor
                       Fran D. Kassinger
                       William J. Treuting, Jr.
                       Suhas Naddoni

Absent:                Frank Jones, Mayor
                       Keith Miller
                       Michael Bunner

Staff Present:         Lana A Conner, City Clerk
                       Dean Crowhurst, Interim City Manager


1.        Approval of Agenda

MOTION: Councilmember Treuting moved to approve Agenda with following changes:
8c: This is a Request for Payment in the amount of $66,813.47 not a change order in the
amount of $29,622.40.
SECOND: Councilmember Kassinger
VOTE: Unanimously passed

2.        Moment of Silence/Pledge of Allegiance: Councilmember Kassinger

3.        Citizen Time: There were no citizens wishing to address the Governing Body.

4.        Monthly Update Schools: There was not a report this month

5.        Monthly Departmental Updates: Written

6.        Resolution 10-1700-1104: Recognition: Hilda Warner: Long time city residents

MOTION: Councilmember Kassinger moved to approve the following Resolution:

WHEREAS, Hilda was born on November 5 1921 in Wythe County VA, one of eight
children that grew up in the coal fields of West Virginia, and on March 10, 1941 she
married Richard Millard Warner in Jonesboro, TN and began a family consisting of four
children Brenda, Linda, Donald and Dana and now has five grandchildren and nine great
grand children; and
WHEREAS, on May 10, 1962, she moved from Pocahontas Virginia to Manassas Park
where they purchased their house at 121 Pierce Street for $12,000.00 where she now
lives; and
WHEREAS, she soon became known as Granny Warner to everyone in the
neighborhood. Her granddaughter once said she was 10 years old before she realized
that she wasn’t related to everyone in Manassas Park. She is known for her good
cooking, sewing, crocheting, quilting, canning and tracking family history. When you
needed to know a birth date it was common just to ask Granny. When the grand-kids
were in school she worked throughout the years as a volunteer or helper at Manassas
Park Elementary School making baked goods or helping with what ever they needed.
She supported the sports teams with donations and cooked goodies. When the
neighborhood kids moved on to high school and would miss the bus or need to go in late
it was Granny that they turned to for a ride to school.
   WHEREAS, she was a seamstress and sewed for many of her friends and neighbors
items ranging from garments, drapes, Halloween costumes, dance costumes, and many
repairs and alterations. At age 80, she purchased a new sewing machine after wearing
out two other. She often created her own patterns to sew and would just cut the pattern
out of newspaper. She would can food and collect clothing and household items for the
needy. It was a common sight to have neighbors drop by when they needed something
to see if Granny had it, from a needle to a couple dollars she was always ready to help.
She was never short on advice but always looked out for the best interest of the children;
and

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Page Two Governing Body Meeting November 3, 2010

WHEREAS, most of the children born in the neighborhood received that welcoming hand
crochet blanket from Granny Warner. At almost 89 years old she continues to work on
that next blanket to have it ready for the next new baby arrival; and

 WHEREAS, she has supported the National Cancer Society and many other non profit
originations by collecting in her neighborhood and was an active member in the
Manassas Park Woman's Club for many years serving on various committees, an active
member of the Manassas Christian Woman's Origination and an active member of TOPS
International for many years; and

 WHEREAS, in the late 1970’s she was voted Manassas Park Citizen of the year.
 NOW THEREFORE BE IT RESOLVED that the Governing Body of the City of Manassas
Park, Virginia meeting in regular session on November 3, 2010 does recognize Hilda
Warner (Granny) for her many years of service to the citizens of Manassas Park and
thank her for all she has done for the children in the community.
SECOND: Councilmember Naddoni
VOTE ROLL CALL: Yes: Kassinger, Naddoni, Polk, Treuting

Vice Mayor Polk stated one sentence in the Resolution about her looking out for the best
interest of the city is very true because he knows it personally. He grew up about eight
houses from her and today his son who is eleven makes a beeline to her house every
chance he gets when he visits Bryan’s parents.           He presented her with a plaque and
thanked her for all she has done as a citizen in the city.

7.      Presentation:

7a.     Proclamation: November, National Adoption Month: Addie Whitaker, Director
        of Social Services

MOTION: Councilmember Kassinger moved to approve as presented:

         WHEREAS, City of Manassas Park recognizes the importance of giving children
 permanent, safe and loving families through adoption; and
         WHEREAS, approximately 115,000 children in the United States foster care
 system are waiting to be adopted according to U.S. Department of Health and Human
 Services; and
         WHEREAS, more than 1,300 children in the Virginia foster care system are
 waiting to be adopted; and
         WHEREAS, 3 children in the City of Manassas Park foster care system are
 working to achieve permanency; and
         WHEREAS, to help these children find permanent, nurturing families, the local
 courts of the 31st Judicial District will open their doors on National Adoption Day,
 Saturday, November 20, 2010 to finalize the adoptions of local children and join other
 organizations to celebrate all adoptions; and
         WHEREAS, this effort along with similar celebrations in all 50 states around the
 country will offer children the chance to live with stable and loving families and
 encourage other dedicated individuals to make a powerful difference in the lives of a
 child through adoption;
         NOW, THEREFORE, BE IT RESOLVED that the City of Manassas Park
 Governing Body joins with the Department of Social Services in proclaiming November
 as NATIONAL ADOPTION MONTH, and urging all citizens to join in a national effort to
 raise awareness about the importance of adoption.
 SECOND: Councilmember Naddoni
 The Governing Body was invited to their 7th Annual celebration with Prince William County,
 City of Manassas and City of Manassas Park.
 VOTE ROLL CALL: Treuting, Naddoni, Kassinger, Polk

7b.     Richard Sanderson, City Assessor: Update on 2011 Assessments:
        Forecast of 2011 Real Estate Assessments
 City Assessors brief presentation this evening will give the Governing Body an idea of how real
 estate assessment may change for 2011 that will affect the fiscal year (FY) 2011-2012 budget
 for the City. There will be additional sales through the end of the year. In January, he will get
 income and expense statements from commercial property owners which will be useful for
 estimating the value of commercial and industrial.                                   20712
Page Three Governing Body Meeting November 3, 2010

(Slide 2) How the Property Tax Base Changes
1. Property appreciation or depreciation for each class of property to reflect changing
     market conditions which city has had for the past three years.
2. Changes in the state tax laws
3. Physical changes to property, such as new construction and development, or
     losses due to demolition, fire or similar damages
4. As a result of assessments being challenged as part of the assessment review and
     appeal process
5. Changes in the taxable status of property such as city owned property being sold
     to private individuals and new owners put them on the tax roles (well lots for
     example).

Of the various ways that the City’s property tax base can change, property appreciation
appears to be the only primary reason that assessments will change for 2011.

Although some additions and alterations have been made to properties there are no major
projects under construction at the present time.

                          Current Real Estate Market Pipeline

          Foreclosure transaction

                  Bank-owned property sale (REO)
If you can envision the real estate market that we have been in since 2007 as a process
pipeline – [downward arrow indicates declining values and upward favorable market
conditions]
     Foreclosures by banks and lenders were the first phase when values began to
       decline.
     As a result of foreclosures banks and lenders became owners of these assets
       and began selling them as bank-owned properties or real estate owned (REO).
     Investors and private individuals wishing to make a profit on falling prices
       purchased many REO properties or at auctions held by banks and lenders as
       part of the foreclosure process.

                            Residential Property Transactions

                   Non-Foreclosure
         Year      Sales           Foreclosures              Bank-owned Property
                                                             Sales
         3rd Qtr
         2006                     420                    2                         1
         3rd Qtr
         2007                     147                   92                      21
         3rd Qtr
         2008                       43                330                     285

Positive activities in the residential single family home market include:

      (Column 2) 18.18% increase in the number of non-foreclosure related sales (from
       individual-to-individual) took place in the City during the first nine months of 2010
       compared to the same period in calendar year (CY) 2009 (143 sales in the first
       nine months of CY 2009 vs. 169 sales in the first nine months of CY 2010)
      (Column 3) 31.88% decline in the number of sales due to foreclosure (trustee
       deeds transferring ownership from individual to bank or lender) in the City during
       the first nine months of CY 2010 compared to the same period in CY 2009 (138
       foreclosures in the first nine months of CY 2009 vs. 94 foreclosures in the first
       nine months of CY 2010)
      (column 4) 75.47% reduction in the number of sales of bank-owned properties
       located in the City during the first nine months of CY 2010 compared to the same
       period in CY 2009 (212 sales in the first nine months of CY 2009 vs. 52 sales in
       the first nine months of CY 2010)


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Page Four Governing Body Meeting November 3, 2010

Slide 5 Residential Sales by Price Range (2007-2010)
If you can envision the real estate market that we have been in since 2007 as a process
pipeline – [downward arrow indicates declining values and upward favorable market
conditions]
     Foreclosures by banks and lenders were the first phase when values began to
       decline.
     As a result of foreclosures banks and lenders became owners of these assets
       and began selling them as bank-owned properties or real estate owned (REO).
     Investors and private individuals wishing to make a profit on falling prices
       purchased many REO properties or at auctions held by banks and lenders as
       part of the foreclosure process.

                 Residential Sales by Price Range
        Value Range          CY 2007 CY 2008 CY 2009                CY 2010*

        Under $100K          1            94           151          13
        $100 - 149.9K        1            266          170          75
        $150 – 199.9K        19           172          121          98
        $200 - 249.9K        62           115          40           61


*First nine months of CY 2010 only (2007 -2009 are full 12 month years)
The price range for the majority of residential home sales declined rapidly from CY 2007
to CY 2008 before staying steady in CY 2009. Sales during the first nine months of
2010 indicate that the price range has improved.
     Other Good News -The number of days on market for the residential single family
        homes sold in Prince William County declined from an average of 62 days on
        market during September 2009 to 50 days during September 2010. The peak
        month for the number of days on market was 140 days in Sept. 2007.
     70% of the homes (156 of the 221 homes) that sold during the first nine months
        of 2010 were at sales prices above their 2010 assessed values. Because
        Virginia tax laws require assessments to reflect current market value, early
        indications are that residential property assessments will increase for 2011.
Forecast: Given what is known at the present time, the real estate tax base is expected
to increase 4.5% (from the current total of $1,038,444,200) for the 2011 assessments
that will become effective July 1, 2011, and affect the City’s fiscal year (FY) 2011-2012
operating budget.
The change in the real estate tax base takes into consideration revisions to the 2010
assessments that resulted from the assessment review and appeal process.

Challenges and Uncertainty
   This forecast considers residential property sales through September 30, 2010.
      Sales through December 31, 2010, will be considered before final assessments
      are determined for 2011.
   The residential sales that were studied through September 30 do not measure
      the impact, if any, of the expiration of the $8,000 first time home buyer tax credit.
      While sales contracts had to be signed by June 30 to qualify for the tax credit,
      sale closings were extended through September 30.
   Residential sales studies through September 30 do not reflect the potential
      impact of the multistate mortgage foreclosure investigation under way in 50 U.S.
      states. Many industry expects have expressed mixed reviews about the impact
      of the on and off freeze of mortgage foreclosure activities by Bank of America,
      Wells Fargo and other large banks.
   Shadow Inventory: Many real estate experts say that many banks have not
      placed foreclosed homes on the market that they took possession off up to nine
      months ago. If this entire inventory is placed on the market at one time, prices
      will suffer.

                                                                                    20710
Page Five Governing Body Meeting November 3, 2010

         Commercial and industrial properties may decline or remain the same for the
          2011 assessments. Rental rates, vacancy rates, and concessions for income-
          producing properties are being surveyed and the results will not be analyzed until
          later in December or January.

At this time, it looks like city tax base will increase by about 4.5% which is an
conservative estimate which could be more. He will give Governing Body an update at
end of January 2011 or early February 2011.

Councilmember Naddoni stated he has heard from foreclosure agents and investors
that they are expecting a second wave of foreclosures. Mr. Sanderson stated that
could happen. He showed the Governing Body that foreclosures are down. City
peaked at the number of foreclosures in August 2008 and it has been declining ever
since then. He will keep a close eye on that and will let Governing Body know if it does
occur.

8.        Consent Agenda:

8a.       Approval of Minutes: October 5, 2010
8b.       Approval of Minutes: October 19, 2010
8c.       Request for Payment #1: $66,813.47: Finley Asphalt: Manassas Dr/Mathis
          Avenue Project
8d.        City 2nd Quarter FY2011 budget appropriations
           1. General Fund $8,423,173
           2. Enterprise Fund $1,534,075
           3. Bull Run ASAP $ 310,250
8e.        City Schools: 2nd FY2011 budget appropriations:
          (1) School Operating Fund $6,936,980
          (2) Food Service Fund         328,133

MOTION: Councilmember Naddoni moved approve with noted changes from City
Manager for October 19, 2010 meeting: Item 11a of the October 19, 2010 minutes
needs to be revised. Jay will be getting $51.00 per hour (delete the word
“approximately”) to be Interim Public Works Director (not Acting Public Works Director).
Also, the Mayor, or Vice Mayor in the Mayor’s absence, was authorized to sign the
amendment to the agreement, not the amended agreement.
SECOND: Councilmember Kassinger
Councilmember Kassinger was not present at the October 5, 2010 meeting.
Councilmember Treuting was not present at the October 5, 2010 meeting.
VOTE ROLL CALL: Yes: Naddoni, Kassinger, Treuting, Polk

9.        Unfinished Business:

9a.       Change Order #3 (Final) Shockey: Credit: $1,700,000.00:

MOTION: Councilmember Kassinger moved to approve as presented and authorize the
Acting City Manager to sign document.
SECOND: Councilmember Treuting
VOTE ROLL CALL: Yes: Kassinger, Treuting, Naddoni, Polk

9b.  Speeding Issues: Councilmember Suhas Naddoni: October 19, 2010
     Agenda:
There were three items (speeding, speeders, signal lights and connectivity)
Councilmember Naddoni brought up but they are all related.

Speeding Issue: Polk Drive to Mathis Avenue: There seem to be a lot of cut through
traffic in excess of the speed limit. There are additional patrols but the city received
DMV special problem unit enforcement funds and they have additional officers that are
enforcing all city laws. Officers are working overtime because of the extra funds from
this grant. Sixty-seven percent of all speeding tickets that have been issued in the city
have been issued right on that little stretch for the last four months. Councilmember
Naddoni stated that took care of one of his issues.

                                                                                     20709
Page Six Governing Body Meeting November 3, 2010

Digital Drive Traffic Signal and City Center Signal: The city had a study conducted on
Digital Drive (copy to Governing Body). This traffic signal was paid for by Park Station
as a proffer and was put on blinking red for Digital Drive and blinking yellow for
Manassas Drive. The study looked at traffic coming down Manassas Drive going both
east and west. Based on the speed the 85 th percentile was roughly 42/43 mph for both
directions. They looked at what the sight distance requirements were for someone
pulling out off Digital Drive to make sure someone could effectively stop and avoid a
collision. Based on these speed limits they adjusted down to 40mph because there was
less distance required for 40 rather than 43mph to determine whether or not the traffic
signal would be warranted based on 40mph.            Based on all the information, they
determined that the traffic signal was warranted for the safety of the cars pulling out of
Digital Drive.
Digital Drive: Councilmember Naddoni stated he understands the need for this traffic
light but we need to synchronize these timings. We have a lot of traffic coming from
Signal Hill (Prince William County) and Blooms crossing. As soon as someone pulls
forward on Digital Drive it turns red even if there is just one car even though you may
have 50/60 cars on Manassas Drive. Manassas Drive does not get a preference.
Make sure that traffic on Manassas Drive does not get backed up. The City Manager
stated each traffic signal being installed has conduit and the first component of the
synchronized lights will be Mathis and Route 28. He believes you can set that so there
is a delay so it does not immediately change. Eventually all the lights from Andrew
Drive to Polk Drive along Manassas Drive will be synchronized. Vice Mayor Polk
stated in the Capital Improvements Program for 2010 there is a project for $300,000 to
install fiber connectivity between signals Route 28 to Andrew drive and Route 28 to
Mathis Drive. Councilmember Naddoni stated he has looked at that and it is a good
long term solution. The City Manager will talk with City Engineer to see if they can
change the timing of the trigger mechanism on Digital and Park Center Court signals.

Speed Limit on Manassas Drive: Councilmember Naddoni would like one speed limit
on Manassas Drive from Baker Street to golf course. Right now you have part of the
street 25mph and another part 35mph. He asked about the speed limit between Mathis
Avenue and Route 28. The City Manager stated that some areas of Manassas Drive
are required to be 25mph because of state and city code because they are considered
residential. Residential is considered to be 300 feet from the road and 75% of them are
residential or zoned for residential purposes. City Center was designed for 25mph
because of the various traffic calming measures taken including the traffic signal.
VDOT stated that it should be 25mph. There is also street parking at City Center.
Councilmember Treuting stated they had it 25mph and there was such an outcry of
citizens who felt all we were doing was running a speed trap. They wanted it to be
35mph once you went over the railroad tracks.
Councilmember Kassinger stated when you are coming down the hill from Andrew
Drive; your car even coasting is going more than 25mph. You are constantly putting on
brakes. She stated that you have school kids that try to use it as a race track.

10.    New Business

10a.   Upper Occoquan Sewage Authority Disclosure Agreement:

UOSA is in the process of issuing its Regional Sewerage System Revenue bonds,
Series of 2010 for the purpose of financing portions of UOSA’S Capital improvement
Plan. As part of that process, UOSA needs to have assurances from each of the
Political Subdivisions that they will provide certain financial and operating data as
required by the Securities and Exchange Commission under Rule 15c2-12 (the “Rule”).
Under the 2010 Disclosure Agreement, all filings must be made with the Municipal
Securities Rulemaking Board through its Electronic Municipal Market Access (EMMA)
system. The new requirement of direct filing is something you will have to implement
eventually yourselves and will be met by your other filings as before. Notice of any IRS
action is carefully written to only apply if you receive the notice with respect to UOSA
bonds. It is highly unlikely but need the possibility covered for purposes of the Rule.

MOTION: Councilmember Treuting moved to approve Disclosure Agreement for
UOSA’s Regional Sewerage System Revenue Bonds, Series of 2010 and authorize
Vice Mayor Polk to sign document.
SECOND: Councilmember Naddoni
VOTE ROLL CALL: Yes: Treuting, Naddoni, Kassinger, Polk          20708
 Page Seven Governing Body Meeting November 3, 2010

 Councilmember Treuting asked that the two new councilmember get packets and
 information to get them up to date on city issues. The City Attorney stated he is going
 to give them an orientation but would like to wait until they are sworn in to discuss
 confidentiality and attorney/client privilege information.

 11.    Closed Meeting State Code of Virginia FOIA: Sec. 2.2-3711a of the Code of
        Virginia: No meeting scheduled
 12.    Certification & Action out of Closed Meeting if Necessary

 13.    Adjournment:

 Vice Mayor Polk adjourned the meeting at 7:55pm.

 Approved November 16, 2010

 _________________________
 Frank Jones, Mayor

 __________________________
 Lana A. Conner, City Clerk



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